CM-13-12-234ROUND ROCK TEXAS
PURPOSE IW.SION PRO{PfRITV
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a Supplemental Agreement No. 1 to The City of
Round Rock Agreement for Consulting Services for Data Extraction with
Mark Dostie d/b/a Echelon Systems for the conversion of data from the
Highline System to the Munis System.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/6/2013
Dept Director: Cheryl Delaney, Finance Director
Cost: $3,400.00
Indexes: General Self -Financed Construction
Attachments: Mark Dostie d -b -a Echelon - Supplemental Agreement No. (10-10-13)
(00284661).PDF, LAF, S.A. No.1, Data Extraction, Echelon Systems.pdf,
CM Agenda Packet. Consulting, M. Dostie.pdf
Department: Finance Department
Text of Legislative File CM -13-12-234
The City and Consultant executed the referenced "City of Round Rock Agreement for Consulting
Services for Data Extraction with Mark Dostie d/b/a Echelon Systems," for conversion of data from
the Highline System to the Munis System. Due to unforeseen difficulties with this conversion the
consultant was required to spend more time than originally planned for, therefore, it has now
become necessary to execute Supplemental Agreement No. 1 to amend the Original Agreement to
increase the compensation by $3,400 for a total of $25,400 dollars.
Staff recommends approval
City of Round Rock Page 1 Printed on 12/5/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIUCITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Finance
Project Mgr/Resource: Cheryl Delany
[]Council Action:
ORDINANCE
Agenda Wording
S.A. #1 for Consulting Agreement with Mark
Project Name: Dostie for Data Conversion
ContractorNendor: Mark Dostie
n RESOLUTION
[]City Manager Approval
CMA Wording
Consider executing a Supplemental Agreement No. 1 to The City of Round Rock Agreement for Consulting Services for Data
Extraction with Mark Dostie d/b/a Echelon Systems for the conversion of data from the Highline System to the Munis System.
Attorney Approval
Attorney
Notes/Comments
Date p/ai/iy
O:\wdox\SCCInts10117\1303\MUNICIPAL\00283589.XLS Updated 6/3/08
CITY OF ROUND ROCK
STATE OF TEXAS
COUNTY OF TRAVIS
COUNTY OF WILLIAMSON
KNOW ALL BY THESE PRESENTS:
SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR CONSULTING SERVICES FOR DATA EXTRACTION
WITH MARK DOSTIE D/B/A ECHELON SYSTEMS"
THIS SUPPLEMENTAL AGREEMENT NO. 1 to "City of Round Rock Agreement for
Consulting Services for Data Extraction with Mark Dostie d/b/a Echelon Systems," hereinafter
called "Supplemental Agreement No. 1," is made by and between the City of Round Rock,
Texas, a home -rule municipality, hereinafter called the "City" and Mark Dostie d/b/a Echelon
Systems, hereinafter called the "Consultant."
WHEREAS, the City and Consultant executed the referenced "City of Round Rock
Agreement for Consulting Services for Data Extraction with Mark Dostie d/b/a Echelon
Systems," hereinafter called the "Agreement," on May 17, 2013; and
WHEREAS, it has now become necessary to execute Supplemental Agreement No. 1 to
amend the Original Agreement to increase the compensation by $3,400.00 to a total of
$25,400.00; and
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 1, the City and Consultant agree that said
Agreement is amended and supplemented as follows:
I.
Section 1.02 of the original agreement is hereby amended to read as follows:
1.02 CONTRACT AMOUNT
In consideration for the consulting services to be performed by Consultant, City agrees to
pay Consultant a total sum not to exceed Twenty -Five Thousand Four Hundred and No/100
Dollars ($25,400.00), in payment for services delineated in Exhibit "A" and the Supplement to
Exhibit "A" and herein in Section 1.03.
00283762/ss2
CM -13-12--z.34
II.
Section 1.03 of the original agreement is hereby amended to read as follows:
1.03 SCOPE OF SERVICES
For purposes of this Agreement, Consultant has issued its Proposal to Round Rock for the
assignments delineated herein, and such Proposal to Round Rock is delineated in Exhibit "A"
and the Supplement to Exhibit "A" attached hereto and incorporated herein by references for
all purposes. The Statement of Services and Proposal to Round Rock contained in Exhibit "A"
and the Supplement to Exhibit "A" constitute the "Scope of Services." This Agreement shall
evidence the entire understanding and agreement between the parties and shall supersede any
prior proposals, correspondence or discussions. Consultant shall satisfactorily provide all
services and deliverables described under the referenced Scope of Services within the contract
term specified in Section 1.01. Consultant's undertakings shall be limited to performing services
for the City and/or advising the City concerning those matters on which Consultant has been
specifically engaged. Consultant shall perform its services in accordance with this Agreement
and in accordance with the referenced Scope of Services. Consultant shall perform its services in
accordance with this Agreement and in accordance with the referenced Scope of Services.
Consultant shall perform its services in a professional and workmanlike manner.
Consultant shall not undertake work that is beyond the Scope of Services set forth in
Exhibit "A" and the Supplement to Exhibit "A" and in this Section 1.03. However, either
party may make written requests for changes to the Scope of Services. To be effective, a change
to the Scope of Services must be negotiated and agreed to in all relevant details, and must be
embodied in a valid additional Supplemental Agreement as described in Section 1.05 hereof.
III.
Section 1.04 of the original Agreement is hereby amended to read as follows:
1.04 PAYMENT FOR SERVICES; REIMBURSABLE EXPENSES
Payment for Services: In consideration for the consulting services to be performed by
Consultant, the City agrees to pay Consultant the following "Payment for Services:"
Fees for the consulting services as delineated in Exhibit "A" and the Supplement to
Exhibit "A" will be billed at the hourly rate of One Hundred Ten and No/100 Dollars ($110.00)
for actual work performed and properly documented, on a time and materials basis, in
conformity with Exhibit "A" and the Supplement to Exhibit "A."
Payment for Reimbursable Expenses: No reimbursable expenses are included as part
of the not -to -exceed fee of $25,400.00 recited herein in Section 1.02, and no additional payment
shall be made by the City to Consultant for reimbursable expenses.
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Not -to -Exceed Total Payment of Services: Unless subsequently changed by an
additional Supplemental Agreement, Consultant's total compensation for consulting services
hereunder, shall not exceed Twenty -Five Thousand and No/100 Dollars ($25,400.00). This
amount represents the absolute limit of the City's liability to Consultant hereunder unless same
shall be changed by an additional Supplemental Agreement, and the City shall pay, strictly
within the not -to -exceed sum recited herein, Consultant's consulting fees for work done on
behalf of the City.
IN WITNESS WHEREOF, the City and Consultant have executed this Supplemental
Agreement to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS MARK DOSTIE D/B/A EC
SYSTEMS
By:
Printed Name:
Title:
Date Signed:
ATTEST:
By:
Sara L. White, City Clerk
FOR CITY, APPROVED AS TO FORM:
B
Y�
Stephan
Sheets, City Attorney
3
By:
Printed Name:
Title:
Date Signed:
*t 2c' 3
SUPPLEMENT TO EXHIBIT "A"
STATEMENT OF SERVICES
In addition to the Statement of Services set forth in Exhibit "A," Consultant agree to
complete the following additional work for the City:
WORK HOURS COST
Building of additional process for extraction 12 $ 1200
Extract from tables 7.5 $750
Modify tool to specific pay run 2.5 $250
Modify tool to specify export files 4 $400
Testing 6.5 $650
Install and test 1.5 $150
TOTAL $3400
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