CM-13-12-241CITY OF ROUND ROCK AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES FOR A
COMMUNITY DEVELOPMENT PLAN
WITH
NORTHEAST AND BUCKS COMPANY T/A
MULLIN & LONERGAN ASSOCIATES
THE STATE OF TEXAS
THE CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
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KNOW ALL BY THESE PRESENTS
THIS AGREEMENT for professional consulting services related to a Community
Development Plan (the "Agreement") is made by and between the CITY OF ROUND ROCK, a
Texas home -rule municipal corporation with offices located at 221 East Main Street, Round
Rock, Texas 78664-5299, (the "City") and NORTHEAST AND BUCKS COMPANY T/A
MULLIN & LONERGAN ASSOCIATES, LLC, a Pennsylvania corporation, located at 3909
Hartzdale Drive, Suite 901, Camp Hill, Pennsylvania 17011, (the "Consultant" or "M & L").
RECITALS:
WHEREAS, City has determined that there is a need for consulting services for the
preparation of a Consolidated Five (5) Year Plan for Fiscal Years 2014-2018 and a One (1) Year
Action Plan for Fiscal Year 2014-2015; and
WHEREAS, City desires to contract for such professional services; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 EFFECTIVE DATE, DURATION, AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect unless and until it expires by operation of
the term indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved, but in no event shall the City's Five (5) Year Consolidated Plan be
submitted to the U.S. Department of Housing and Urban Development later than August 15,
00286076/ss2
CM- t3- xi.- 24\
2014.
City reserves the right to review the Agreement at any time, and may elect to terminate
the Agreement with or without cause or may elect to continue.
1.02 CONTRACT AMOUNT
In consideration for the professional consulting services to be performed by Consultant
pursuant to the Scope of Services (Exhibit "A"). City agrees to nav Consultant a total sum not to
ROUND ROCK TEXAS
PUPPW. (5101 11aSPERRT.
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider execution of a Professional Services Consulting Agreement with
Northeast and Bucks Company T/A Mullin & Lonergan Associates, LLC.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/6/2013
Dept Director: Cheryl Delaney
Cost: $20,740.00
Indexes: CDBG HUD Entitlement Grants
Attachments: LAF MULLEN LONERGAN CONSULTANTS.pdf, MULLIN LONERGAN
CONTRACT.pdf
Department: Finance Department
Text of Legislative File CM -13-12-241
The City of Round Rock Citizen Participation Plan requires that a Consolidated Plan be adopted every five
years as well as an annual action plan for every year of the five year plan. This five year consolidated plan
assesses the community characteristics and needs, identifies priorities in addressing community needs and
establishes specific objectives that the City intends to initiate or complete during the following five year period.
The current five year consoidated plan is in its fifth year (2013-2014) and a new five year consolidated plan
(2014-2018) and the first annual action plan (2014-2015) is due at HUD next August 15, 2014. To ensure that
the next five year consolidated plan and one year action plan is developed accurately and competely and meet
all HUD requirements, hiring a consultant that specializes in developing these plans is recommended by HUD
and is an eligible CDBG administrative cost.
Consider executing a Professional Services Consulting Agreement for the preparation of Consolidated Five (5)
Year Plan for Fiscal Years 2014-2018 and a One (1) Year Action Plan for Fiscal Year 2014-2015 with Northeast
and Bucks Company T/A Mullien & Lonergan Associates, LLC. in the amount of $20,740.
Staff recommends approval.
Not -to -Exceed Total Payment for Services: Unless subsequently changed by
Supplemental Agreement, Consultant's total compensation for consulting services hereunder
shall not exceed Twenty Thousand Seven Hundred Forty and No/100 Dollars ($20,740.00).
This amount represents the absolute limit of the City's liability to Consultant hereunder unless
same shall be changed by Supplemental Agreement, and the City shall pay, strictly within the
not -to -exceed sum recited herein, Consultant's professional fees for work done on behalf of the
City.
Deductions: No deductions shall be made for Consultant's compensation on account of
penalty, liquidated damages or other sums withheld from payments to Consultant.
Additions: No additions shall be made to Consultant's compensation based upon project
claims, whether paid by the City or denied.
1.05 SUPPLEMENTAL AGREEMENT
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
1.06 INVOICE REQUIREMENTS; TERMS OF PAYMENT
Invoices: To receive payment, Consultant shall prepare and submit detailed invoices to
the City, in accordance with the delineation contained herein, for services rendered. Such
invoices for professional services shall track the referenced Scope of Work, and shall detail the
services performed, along with documentation for each service performed. Payment to
Consultant shall be made on the basis of the invoices submitted by Consultant and approved by
the City. Such invoices shall conform to the schedule of services and costs in connection
therewith.
Should additional backup material be requested by the City relative to service
deliverables, Consultant shall comply promptly. In this regard, should the City determine it
necessary, Consultant shall make all records and books relating to this Agreement available to
the City for inspection and auditing purposes.
Payment of Invoices: The City reserves the right to correct any error that may be
discovered in any invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall endeavor to pay
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Consultant promptly, but no later than the time period required under the Texas Prompt Payment
Act described in Section 1.09 herein. Under no circumstances shall Consultant be entitled to
receive interest on payments which are late because of a good faith dispute between Consultant
and the City or because of amounts which the City has a right to withhold under this Agreement
or state law. The City shall be responsible for any sales, gross receipts or similar taxes
applicable to the services, but not for taxes based upon Consultant's net income.
1.07 LIMITATION TO SCOPE OF WORK
Consultant and the City agree that the scope of services to be performed is enumerated in
Exhibit "A" and in Section 1.03 herein, and may not be changed without the express written
agreement of the parties. Notwithstanding anything herein to the contrary, the parties agree that
the City retains absolute discretion and authority for all funding decisions, such to be based
solely on criteria accepted by the City which may be influenced by but not be dependent on
Consultant's work.
1.08 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of the City's current revenues only. It is understood and
agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal
year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may effect
such termination by giving Consultant a written notice of termination at the end of its then -
current fiscal year.
1.09 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date the City receives a correct invoice for the goods or services, whichever is
later. Consultant may charge interest on an overdue payment at the "rate in effect" on September
1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by the City in the event:
(a)
(b)
There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
There is a bona fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the
service performed that causes the payment to be late; or
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(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
1.10 TERMINATION; DEFAULT
Termination: It is agreed and understood by Consultant that the City may terminate this
Agreement for the convenience of the City, upon written notice to Consultant, with the
understanding that immediately upon receipt of said notice all work being performed under this
Agreement shall cease. Consultant shall invoice the City for work satisfactorily completed and
shall be compensated in accordance with the terms hereof for work accomplished prior to the
receipt of said notice of termination. Consultant shall not be entitled to any lost or anticipated
profits for work terminated under this Agreement. Unless otherwise specified in this Agreement,
all data, information, and work product related to this project shall become the property of the
City upon termination of this Agreement, and shall be promptly delivered to the City in a
reasonably organized form without restriction on future use. Should the City subsequently
contract with a new consultant for continuation of service on the project, Consultant shall
cooperate in providing information.
Termination of this Agreement shall extinguish all rights, duties, and obligations of the
City and the terminated party to fulfill contractual obligations. Termination under this section
shall not relieve the terminated party of any obligations or liabilities which occurred prior to
termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
Default: Either party may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City, the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
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Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
1.11 INDEPENDENT CONTRACTOR STATUS
Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer-employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship:
(1) Consultant has the right to perform services for others during the term hereof.
(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3)
Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement.
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant.
(5)
Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement.
(7)
Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City.
1.12 NON -SOLICITATION
Except as may be otherwise agreed in writing, during the term of this Agreement and for
twelve (12) months thereafter, neither the City nor Consultant shall offer employment to or shall
employ any person employed then or within the preceding twelve (12) months by the other or
any affiliate of the other if such person was involved, directly or indirectly, in the performance of
this Agreement. This provision shall not prohibit the hiring of any person who was solicited
solely through a newspaper advertisement or other general solicitation.
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1.13 CITY'S RESPONSIBILITIES
Full information: The City shall provide full information regarding project
requirements. The City shall have the responsibility of providing Consultant with such
documentation and information as is reasonably required to enable Consultant to provide the
services called for. The City shall require its employees and any third parties who are otherwise
assisting, advising or representing the City to cooperate on a timely basis with Consultant in the
provision of its services. Consultant may rely upon written information provided by the City and
its employees and agents as accurate and complete. Consultant may rely upon any written
directives provided by the City or its designated representative concerning provision of services
as accurate and complete.
1.14 CONFIDENTIALITY; AND MATERIALS OWNERSHIP
Any and all programs, data, or other materials furnished by the City for use by Consultant
in connection with services to be performed under this Agreement, and any and all data and
information gathered by Consultant, shall be held in confidence by Consultant as set forth
hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith.
All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City.
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as "Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential
Information to any third party without the other party's prior written consent, which consent
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other party's Confidential Information and to advise their employees of the
confidential nature of the Confidential Information and of the prohibitions herein.
Notwithstanding anything to the contrary contained herein, neither party shall be
obligated to treat as confidential any information disclosed by the other party (the "Disclosing
Party") which: (1) is rightfully known to the recipient prior to its disclosure by the Disclosing
Party; (2) is released by the Disclosing Party to any other person or entity (including
governmental agencies) without restriction; (3) is independently developed by the recipient
without any reliance on Confidential Information; or (4) is or later becomes publicly available
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without violation of this Agreement or may be lawfully obtained by a party from any non-party.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information
of the other to a third party as may be required by law, statute, rule or regulation, including
subpoena or other similar form of process, provided that (without breaching any legal or
regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein
shall preclude or limit Consultant from providing similar services for other clients.
Neither the City nor Consultant will be liable to the other for inadvertent or accidental
disclosure of Confidential Information if the disclosure occurs notwithstanding the party's
exercise of the same level of protection and care that such party customarily uses in safeguarding
its own proprietary and confidential information.
Notwithstanding anything to the contrary in this Agreement, the City will own as its sole
property all written materials created, developed, gathered, or originally prepared expressly for
the City and delivered to the City under the terms of this Agreement; and Consultant shall own
any general skills, know-how, expertise, ideas, concepts, methods, techniques, processes,
software, or other similar information which may have been discovered, created, developed or
derived by Consultant either prior to or as a result of its provision of services under this
Agreement.
1.15 LIMITATION OF LIABILITY
Should any of Consultant's services not conform to the requirements of the City or of this
Agreement, then and in that event the City shall give written notification to Consultant;
thereafter, (a) Consultant shall either promptly re -perform such services to the City's satisfaction
at no additional charge, or (b) if such deficient services cannot be cured within the cure period
set forth herein in Section 1.10, then this Agreement may be terminated for default.
In no event will Consultant be liable for any loss, damage, cost or expense attributable to
negligence, willful misconduct or misrepresentations by the City, its directors, employees or
agents.
In no event shall Consultant be liable to the City, by reason of any act or omission
relating to the services provided under this Agreement (including the negligence of Consultant),
whether a claim be in tort, contract or otherwise, (a) for any consequential, indirect, lost profit,
punitive, special or similar damages relating to or arising from the services, or (b) in any event,
in the aggregate, for any amount in excess of the total professional fees paid by the City to
Consultant under this Agreement, except to the extent determined to have resulted from
Consultant's gross negligence, willful misconduct or fraudulent acts relating to the service
provided hereunder.
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1.16 INDEMNIFICATION
Consultant and the City each agree to indemnify, defend and hold harmless the other
from and against amounts payable under any judgment, verdict, court order or settlement for
death or bodily injury or the damage to or loss or destruction of any real or tangible property to
the extent arising out of the indemnitor's negligence in the performance of this Agreement.
Consultant agrees to indemnify, defend and hold harmless the City from and against any
and all amounts payable under any judgment, verdict, court order or settlement for Third Party
claims of infringement of any trade secrets, copyrights, trademarks or trade names alleged to
have occurred and arising from the deliverables provided by Consultant to the City in connection
with the performance of this Agreement. Should the City's use of such deliverables be
determined to have infringed, Consultant may, at its option: (i) procure for the City the right to
continue using such deliverables provided or (ii) replace or modify them to make their use non -
infringing while yielding substantially equivalent results. If neither of the above options is or
would be available on a basis that is commercially reasonable, then Consultant may terminate
this Agreement, the City shall return such deliverables provided, and Consultant will refund to
the City the fees paid for the deliverables provided. This infringement indemnity does not cover
claims arising from the combination of such deliverables with products or services not provided
by Consultant; the modification of such deliverables by any person other than Consultant;
deliverables complying with or based upon (1) designs provided by or at the direction of the City
or (2) specifications or other information provided by or at the direction of the City; or use of
systems, materials or work performed in a manner not permitted hereunder or by another
obligation of the City to Consultant.
The indemnities in this section are contingent upon: (1) the indemnified party promptly
notifying the indemnifying party in writing of any claim which gives rise to a claim for
indemnification hereunder; (2) the indemnifying party being allowed to participate in the defense
and settlement of such claim; and (3) the indemnified party cooperating with all reasonable
requests of the indemnifying party (at the indemnifying party's expense) in defending or settling
a claim. The indemnified party shall have the right, at its option and expense, to participate in
the defense of any suit or proceeding through counsel.
1.17 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval, which approval shall not be unreasonably withheld.
1.18 LOCAL, STATE AND FEDERAL TAXES
Consultant shall pay all income taxes, and FICA (Social Security and Medicare taxes)
incurred while performing services under this Agreement. The City will not do the following:
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(1) Withhold FICA from Consultant's payments or make FICA payments on its
behalf;
(2) Make state and/or federal unemployment compensation contributions on
Consultant's behalf; or
(3)
Withhold state or federal income tax from any of Consultant's payments.
If requested, the City shall provide Consultant with a certificate from the Texas State
Comptroller indicating that the City is a non-profit corporation and not subject to State of Texas
Sales and Use Tax.
1.19 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
Consultant, its consultants, agents, employees and subcontractors shall use best efforts to
comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights required in the performance of the services contracted for
herein, and same shall belong solely to the City at the expiration of the term of this Agreement.
1.20 FINANCIAL INTEREST PROHIBITED
Consultant covenants and represents that Consultant, its officers, employees, agents,
consultants and subcontractors will have no financial interest, direct or indirect, in the purchase
or sale of any product, materials or equipment that will be recommended or required hereunder.
1.21 DESIGNATION OF REPRESENTATIVES
The City hereby designates the following representative authorized to act in its behalf
with regard to this Agreement:
Liz Alvarado, Project Manager
221 East Main Street
Round Rock, TX 78664
Consultant hereby designates the following representative authorized to act in its behalf
with regard to this Agreement:
Marjorie Williams, AICP
Principal
Mullin & Lonergan Associates
800 Vinial Street, Suite B-414
Pittsburgh, PA 15212
(412) 323-1950
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1.22 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1)
When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Consultant:
NORTHEAST AND BUCKS COMPANY T/A
MULLIN & LONERGAN ASSOCIATES
800 Vinial Street, Suite B-414
Pittsburgh, PA 15212
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO:
Stephan L. Sheets, City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine
communications between representatives of the City and Consultant.
1.23 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
1.24 EXCLUSIVE AGREEMENT
The terms and conditions of this Agreement, including exhibits, constitute the entire
agreement between the parties and supersede all previous communications, representations, and
agreements, either written or oral, with respect to the subject matter hereof. The parties
expressly agree that, in the event of any conflict between the terms of this Agreement and any
other writing, this Agreement shall prevail. No modifications of this Agreement will be binding
on any of the parties unless acknowledged in writing by the duly authorized governing body or
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representative for each party.
1.25 DISPUTE RESOLUTION
If a dispute arises under this Agreement, the parties agree to first try to resolve the
dispute with the help of a mutually selected mediator. If the parties cannot agree on a mediator,
the City shall select one mediator and Consultant shall select one mediator and those two
mediators shall agree upon a third mediator. Any costs and fees, other than attorney fees,
associated with the mediation shall be shared equally by the parties.
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
1.26 FORCE MAJEURE
Notwithstanding any other provisions hereof to the contrary, no failure, delay or default
in performance of any obligation hereunder shall constitute an event of default or breach of this
Agreement, only to the extent that such failure to perform, delay or default arises out of causes
beyond control and without the fault or negligence of the party otherwise chargeable with failure,
delay or default; including but not limited to acts of God, acts of public enemy, civil war,
insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters or other
casualties, strikes or other labor troubles, which in any way restrict the performance under this
Agreement by the parties.
Consultant shall not be deemed to be in default of its obligations to the City if its failure
to perform or its substantial delay in performance is due to the City's failure to timely provide
requested information, data, documentation, or other material necessary for Consultant to
perform its obligations hereunder.
1.27 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion of
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this Article shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
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1.28 STANDARD OF CARE
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated
subconsultants, in a manner acceptable to the City and according to generally accepted business
practices.
1.29 GENERAL AND MISCELLANEOUS
The section numbers and headings contained herein are provided for convenience only
and shall have no substantive effect on construction of this Agreement.
No delay or omission by either party in exercising any right or power shall impair such
right or power or be construed to be a waiver. A waiver by either party of any of the covenants
to be performed by the other or any breach thereof shall not be construed to be a waiver of any
succeeding breach or of any other covenant. No waiver of discharge shall be valid unless in
writing and signed by an authorized representative of the party against whom such waiver or
discharge is sought to be enforced.
This Agreement may be executed in multiple counterparts, which taken together shall be
considered one original. The City agrees to provide Consultant with one fully executed original.
[Signatures appear on the following page]
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IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City of Round Rock, Texas
By:
Printed Name:
Title:
Date Signed:
t?ve moYwood
NA er
For City, Attest:
By:
atibef
Sara . White, City Clerk
For City, Approved as to Form:
By:
VII -Q Vctrur
IVAA--. ctiii Mi-tiviotj
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Northeast and Bucks Company T/A
Mullin Lonergan Associates,
a Pennsylvania corporation
By:
Printed Name: Mar \ori e. W i llicLonS
Title: t?ri inc..Pal
Date Signed: l I . Vt • t3
Exhibit "A"
Proposal for Community Dev&l pniient
Consulting Services
Submitted to
City of Round Rock, Texas
MuWN
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ASSOCIATES
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August .19, 2013
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BID FORM
PURCHASING DEPARTMENT
221 E. Main Street • Round Rock, Texas 78664-5299
Solicitation Number: #13-0820
Solicitation Name:
Opening Date:
Opening Time:
Opening Location:
Community
Development Plan
Consultant
Aug. 20, 2013
On or Before 3:00 PM CST
City of Round Rock
City Hall
221 E. Main Street
Round Rock, TX 78664
HOW DID YOU HEAR
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Quote Number
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Dated: July 2013
Tax ID Number:
Business Name:
Address:
Address:
Contact:
Telephone:
Entity Type:
E-mail:
23-2095300
Northeast & Bucks Co. T/A
Mullin & Lonergan Assoc.
800 Vinial St. Ste. B414
Pittsburgh, PA 15212
Marjorie Williams, AICP
412.323.1950
Corporation
marjoriew®mandl.net
nNewspaper n City's Website
E-mail Announcement
ESBD
11 Other Received from
City
X
Yes n No
IS YOUR BUSINESS
REGISTERED WITH
VENDOR CENTRAL?
DYes n No Register at: roundrocktexas.gov/VendorCentral
AC
K
N
0
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Quote Number
13-0820
Dated: July 2013
By the signature hereon affixed, the Respondent hereby certifies that neither the respondent nor the entity represented by the respondent, or
anyone acting for such entity has violated the antitrust laws of thls State, codified In Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any competitor or any other person engaged in such
line of business.
Further, by signing and submitting this response the Respondent acknowledges:
That they have read and fully understand the solicitation and accept all terms and conditions set forth herein.
The respondent is not currently delinquent in the payment of any debt owed to the City.
Sealed response envelope shall be clearly marked with solicitation name, solicitation number and name of responding entity.
The agreement or purchase order resulting from this solicitation may qualify for Inter -local or Cooperative Contracting (Piggyb.acking) per the
terms outlined in Part I, #14 of this solicitation. If applicable, do you agree to "piggyback" purchasing from other governmental agencies?
u Yes No
Response shall include one (1) signed original and three (3) copies of response.
Marjorie Williams
Printed Name uthorized Signature
Failure to sign response will disqualify response.
8/19/2013
Date
MULLII K�
LONERGAN
. c$OCIATES
800 Viuial Street, Suite 1341 , PittslturQlt, PA 15212 412-323-1950 PItonc 412-323-1969 Fax
August 19, 2013
Purchasing Dept.
2-21 East Main Street
Round Rock, TX 78664-5299
RE: Solicitation #13-0820
To Whom It May Concern:
Mullin & Lonergan Associates is pleased to provide its proposal to prepare the 2014-2018 Five -
Year Consolidated Plan, 2014 Annual Plan, and the Analysis of Impediments to Fair Housing
Choice for the City of Round Rock, TX.
Within our proposal, we have included a detailed work plan for completion of the Con Plan and
Annual Plan using HUD's new e -Con Planning Suite in IDIS Online. Our work plan reflects a
harmonious blend of HUD regulatory and statutory requirements and an M&L approach that has
withstood HUD scrutiny and worked well for our clients.
We urge you to consider four important strengths that M&L brings to this assignment.
1. First and foremost, we are professional planners.
Planning is not an afterthought at M&L. It is reflected in everything we do. The
majority of our firm's technical staff members are career professional planners. We offer
an experienced consulting team, most of which have advanced planning degrees and/or
AICP certification. We are comfortable with interviews, research, data collection, and
analysis. We have been doing this type of work for over 48 years.
2. We offer the technical expertise of seasoned housing and community
development experts.
We specialize in the preparation of IIUD Consolidated Plans and AIs. We provide
technical support to CDBG grantees and HOME PJs on a daily basis. In the past six
years, we have completed over 60 AIs and 63 Con Plans with outstanding results.
3. We have experience with the new e -Con Planning Suite using IDIS Online.
Over the past six months, our firm has completed four Consolidated Plans for 2014-2018
using HUD's new template. Our experience has revealed several deficiencies in the
template for which we have devised solutions until such time as HUD releases an updated
version. We have also incorporated newer datasets for use in constructing the Housing
Market Analysis of the Consolidated Plan by utilizing American Community Survey
Five -Year Estimates that are more current than 2009.
MULLII 9
LONERC
A gSOCIATES
4. The fair housing action plan included in our Al will emphasize practical and
achievable goals that can be easily dovetailed with the CP.
We understand how HUD uses the AI to measure the fair housing accomplishments of
grantees. We will work closely with City officials to develop realistic and achievable fair
housing goals. We will focus on action steps and performance benchmarks that expand
fair housing choice. Our recommendations will be within your ability to implement
during the course of the City's Annual Plan and CAPER processes.
5. We can complete this assignment within the required timeframe for the City
to submit its Con Plan by August 20, 2014.
Our approach to this project will be highly organized. With 18 employees, we are large
enough to manage the assignment effectively, yet small enough to remain fully accessible
and responsive to the City throughout the course of the project. Our full-time
professional staff will devote their collective energies to this project. You can count on
us to complete this assignment within the established timeframe and to your complete
satisfaction.
Thank you for considering our proposal. We look forward to being of service to the City of
Round Rock.
Sincerely,
Marjorie Williams, AICP
Principal
enclosures
2014-2018 Five -Year Consolidated Plan, 2014 Annual Pian & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
TABLE OF CONTENTS
1. Our Firm's Qualifications Page 2
2. Key Project Staff Page 9
3. Proposed Scope of Work Page 12
4. Proposed Project Schedule Page 35
5. Client References Page 37
6. Proposed Cost Estimate Page 39
Exhibit 1
Exhibit 2
MULLIN
LONERGAN
ASSOCIATES
M&L's Housing Study Client List
Resumes of Key Project Staff
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
1. OUR FIRM'S QUALIFICATIONS
a. Introduction
Mullin & Lonergan Associates is a housing and community development consulting firm with
offices in Pittsburgh and Camp Hill, PA. Our firm was formed in 1965. The legal name of our
firm is Northeast and Bucks Company, organized as a Subchapter S Corporation in the
Commonwealth of Pennsylvania. Northeast and Bucks Company was created by the founders of
Mullin & Lonergan Associates.
In 1979, Mullin & Lonergan was consolidated into Northeast & Bucks Company. We use the
trade name of Mullin & Lonergan Associates because of the goodwill and recognition that we
have built with our clients and within our industry over the past 48 years. To our clients, the firm
is known simply as "M&L."
In addition to HUD CDBG entitlement entities and HOME Pis, our clients include public
housing authorities, nonprofit organizations, planning agencies, state housing finance agencies
and economic development organizations. We are members of the National Association of
Housing and Redevelopment Officials (NAHRO), the Pennsylvania Association of Housing and
Redevelopment Authorities (PAHRA), and the National Association for County Community and
Economic Development (NACCED).
Our workforce is comprised of 19 employees including housing specialists, community planners
(six of whom are AICP certified), local government specialists and finance specialists.
For the purposes of this proposal, M&L's contact person is Ms. Marjorie Williams.
Name of Company:
Contact Person:
Headquarters and Billing
Office:
Office Where Work WiII Be
Performed:
Federal Employer ID #:
MULLIN
LONERGAN
ASSOCIATES
Northeast and Bucks Company T/A
Mullin & Lonergan Associates
Marjorie Williams, AICP
Principal
(412) 323-1950
3909 Hartzdale Drive, Suite 901
Camp Hill, PA 17011-7838
Phone (717) 731-1161 Fax (717) 731-9471
800 Vinial Street, Suite B-414
Pittsburgh, PA 15212
Phone (412) 323-1950 Fax (412) 323-1969
23-2095300
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
b. Al Experience
M&L is highly experienced in the preparation of Analyses of Impediments to Fair Housing
Choice (AI). In the past eight years, our firm has completed more than 60 AIs, as depicted in the
chart on the following page. In some cases, M&L has prepared successive AIs for the same
clients (marked with *). Multi jurisdictional and regional AIs are highlighted in gray.
/�.� 4. �' Tw a 'v'3�, }. t l� r.'C f {.a 1} �� A' {1 4,fof �C. S1 .: $1` 1� 115i 3}"_,
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-SP'''.,-',�' i� y�({ { &a�' yr S..S � ♦ J ry l{�.3-j(�]� il'�r[k�� ��i �'!"�.Y �3���
sa�ay2''G3L=•''5 .�+.i. Il�is�i�{l�Rl;!TSL.� J"• IJY� '�
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Hampton Roads, VA (covers seven HUD entitlementt cities including Norfolk Hampton, `
Newport News, Porfsmoufh, Suffolk Virginia Beach, and Chesapeake; VA)*
1,349,673
Cumberland County / Fayetteville, NC
302,963
Urban County of Cumberland County, PA
213,674
Urban County of Berks County, PA*
373,638
Urban County of Dauphin County, PA
251,798
City of Hazleton, PA
23,329
City of Easton, PA
26,263
City of Bethlehem, PA
71,329
City of Lebanon, PA
24,461
City of Williamsport, PA
30,706
City of Erie, PA*
103,717
City of Johnstown, PA*
23,906
Urban County of Westmoreland County, PA*
369,993
Urban County of Washington County, PA*
202,897
Lower Merlon Township, PA
59,850
Urban County of Atlantic County, NJ
252,552
Urban County of Will County, IL
338,882
Annapolis, MD
35,838
Parkersburg, Wood County, Vienna, WV HOME Consortium
34,168
Iowa City, Iowa
62,220
Millcreek Township, PA
52,121
Urban County of Cuyahoga County, OH
876,488
City of Cleveland, OH
393,806
City of Cleveland Heights, OH
49,958
Waterloo / Cedar Falls, Iowa HOME Consortium
104,892
Urban County of Beaver County, PA*
181,412
Atlantic City, NJ*
35,770
Urban County of Lehigh County, PA
312,090
•Baltimore Regional Commission (covers five HUD entitlement entities -including Baltimore
City, Baltimore County; Harford County, Howard County and Anne Arandet County)
1,881,823
Village of Oak Park, IL
52,524
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Urban County of Bucks County / Bensalem Township, PA
621,643
Ocean City, NJ
15,378
Cities of Alliance, Canton, Massillon, and the Urban County of Stark County, OH
379,214
City of Joliet, IL
152,812
City of Council Bluffs, IA
58,268
Urban County of Prince Georges County / City of Bowie, MD
820,852
State of Delaware Al (covers the entitlement entities of the City of Wilmington, the City of
Dover, New Castle County and Delaware State Housing Authority (rest of state)]
885,122
City of Jersey City, NJ
240,055
Urban County of Montgomery County, PA
750,097
City of Roanoke, VA
97,032
City of Sarasota / Urban County of Sarasota County, FL
379,448
State of Vermont (covers the entire state exclusive of the City of Burlington]
583,324
City of Harrisonburg, VA
48,914
City of New Rochelle, NY
77,062
Cities of Moline, IL / Rock Island, IL / Davenport, IA
183,311
Urban County of Williamson County, TX
422,679
Urban County of Chester County, PA
498,886
Urban County of McHenry County, IL
308,760
City of Colorado Springs, CO
416,427
Urban County of Travis County, TX
242,519
Gloucester Township, NJ
65,007
City of Buffalo, NY
261,310
Urban County of Will County, IL
534,250
City of Waterbury, CT
110,189
Urban County of Allegheny, PA
897,883
Erie County, PA Regional Al (as part of Sustainable Communities Initiative]
280,646
Over the past few years, we have enjoyed working with the HUD urban county entitlements of
Williamson County and Travis County. We would look forward to bringing our experiences
from those local projects to the City of Round Rock.
c. Knowledge of Recent Changes in the Fair Housing Arena
M&L is well -versed in the requirements of the Fair Housing Act. HUD's Fair Housing
Planning Guide remains the official tutorial for AIs. However, this document was last updated
in 1996 and, as such, it does not fully reflect the current fair housing philosophy at HUD.
Under the Obama Administration, HUD is placing increased emphasis on social justice in
general and fair housing in particular. In this new era of federal oversight, recipients of HUD
M.ULLIN`
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
funding are expected to take a more proactive role in combating housing discrimination and
segregated housing patterns.
Perhaps the best indicator of HUD's heightened attention to fair housing is the August 2009
settlement of United States ex rel. Anti -Discrimination Center of Metro New York v. Westchester
County, 2009 WL 455269, No. 06 Civ. 2860 (DLC) (S. D. N. Y. Feb. 24, 2009), a landmark fair
housing lawsuit to which HUD was a party. Clearly, the aggressive fair housing posture of HUD
and DOJ requires increased vigilance and expanded compliance efforts on the part of HUD
grantees.
At M&L, we have responded vigorously to the challenge of keeping up with the changing face of
fair housing compliance. Over the past few years, members of our staff have attended two
national fair housing conferences, including the National Conference on Assisted Housing
Mobility and the 2010 National Fair Housing Policy Conference. These conferences provide
useful insight into HUD's expectations of grantees relative to affirmatively furthering fair
housing and proposed amendments to the Fair Housing Act.
Most recently, 1 -IUD issued a Proposed Rule to update the requirement to prepare an Al.
Although only a proposed rule presently, HUD has indicated its intent to promulgate the fair
housing assessment required of all Sustainable Community Initiative (SCI) grantees. M&L
recently completed a draft Regional Al for Erie County, PA, an SCI grantee. This document
incorporates most of the new requirements included in the Proposed Rule.
d. M&L's Consolidated Planning Experience
AIs are part of a broader framework of services provided to our clients. Since 2005, our firm has
prepared Five -Year Consolidated Plans for 63 communities representing 15 separate HUD
offices, as depicted on the following chart. All Con Plans were approved by the respective
HUD offices.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
HUD Office
Columbus, OH
San Antonio, TX
'Fort Worth, TX
Denver, CO ' -
M&L Clients
Youngstown, OH
Springfield, OH
Dayton/Kettering, OH
Williamson County, TX
Waco, TX
Rapid City, SD
HUD Office' '
Richmond, VA
Buffalo, NY
;';New York -NY
::Baltimore; MO
M&L Clients
Hampton, VA
Harrisonburg, VA
Rochester, NY
Buffalo, NY
Yonkers, NY
New Rochelle, NY
Hagerstown, MD
Bowie, MD
Annapolis, MD
HUD Office
Pittsburgh,'PA ':
. Philadelphia,'PA ':`
Newark; NJ
M&L Clients
Erie, PA*
Johnstown, PA*
Beaver County, PA
Washington County, PA*
Westmoreland County, PA*
Millcreek Township, PA*
Pittsburgh, PA
McKeesport, PA
Allentown, PA Montgomery County, PA
Easton, PA* Dauphin County, PA
Hazleton, PA* Delaware County, PA
New Castle County, DE Bucks County, PA
Wilmington, DE Bensalem Township, PA*
York, PA Cumberland County, PA
Chester, PA Abington Township, PA
Lower Merion Township, PA Lehigh County, PA
Berks County, PA Norristown, PA
Reading, PA Williamsport, PA
Camden County, NJ
Atlantic City, NJ
Atlantic County, NJ*
Bloomfield, NJ
Ocean City, NJ*
Gloucester Township, NJ*
Passaic County, NJ*
Wayne Township, NJ*
Paterson, NJ
Monmouth County, NJ
Jersey City, NJ
HUD Office
Atlanta,.GA
Raleigh,NC
•`Chicago;. IL
``.Omaim; `.NE
M&L Clients
Henry County, GA
Cumberland County, NC
Fayetteville, NC
High Point, NC
Oak Park, IL
Iowa City, IA
Waterloo, IA
Cedar Falls, IA
Sioux City, IA
Most recent in e -Con Planningsuite using IDIS Online
* Prepared successive Flve-YearCPs
e. M&L's Experience with HUD's New e -Con Planning Suite with IDIS Online
Since 2012, HUD entitlement entities submitting a new Consolidated Plan must utilize HUD's
new e -Con Planning Suite using IDIS online. M&L has already assisted clients with this new
format. To date, M&L has completed four Con Plans (City of Buffalo, NY; City of Bowie, MD;
Millcreek Township, PA; and Passaic County, NJ) using this template. All four have been
submitted to HUD. We are currently completing the Con Plan for the State of Kansas, which
will be submitted to HUD on November 15, 2013.
In each instance, we work with the client to complete the IDIS Access Form, which allows M&L
limited access to a client's IDIS portal for the purposes of developing the Con Plan. In addition,
our early experiences with the e -Con Planning tool have revealed gaps in the regulatory
requirements as provided within the new IDIS format. Until such time as HUD updates the
system and corrects these deficiencies, M&L is using a HUD -approved checklist to ensure that
all regulatory requirements of a Con Plan are included.
In addition, the most recent ACS dataset included in the e -Con Planning Suite tool is from 2009.
M&L has been supplementing this with more recent data from the 2007-2011 American
Community Survey Five -Year Estimates dataset in order that the housing market analysis section
of the Con Plan more accurately reflects current trends and conditions.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
f. M&L's CDBG and HOME Technical Assistance
Mullin & Lonergan provides CDBG and HOME technical consulting services on a regular basis
to about 20 core HUD entitlement communities. Typically, we function as an extension of the
grantee's staff. Our clients call upon us frequently to provide advice and background
information relative to regulatory issues, both CDBG and HOME, as well as other federal
requirements such as procurement and contracting, acquisition, relocation, environmental
compliance, labor compliance, and equal opportunity.
M&L's clients rely on our staff's experience in CDBG and HOME issues. Whatever the project
or question, chances are good that members of our firm have been involved in similar projects
with other clients. We have worked extensively with CDBG since the program's inception in
1974 and with the HOME Program since its beginning in 1991.
We help our clients to resolve eligibility and statutory objective issues in the early stages of a
project, which helps to eliminate problems or make problems more manageable when and if they
occur. We often provide alternative strategies toward a particular client objective, then assist the
client in selecting a preferred course of action.
Certain CDBG and HOME responsibilities are highly complex and may require third party
support. For example, utilizing CDBG funds in support of economic development activities can
be quite challenging. We assist our clients in evaluating the potential problems and rewards of
these higher risk activities. We also assist our clients in structuring relationships with
subrecipients. We prepare subsidy layering analyses and written agreements in support of
HOME activities. If grantee activities result in monitoring or audit findings, we assist our clients
in resolving these issues.
Since HUD issued the Proposed Rule for HOME in December 2011, M&L has assisted clients
with complying with HUD CPD Notice 12-007 in which CDBG entitlements are required to
certify in IDIS the capacity development of all CHDOs. Recently, we provided the City of San
Antonio with a report that evaluated the development capacity of its nine CHDOs.
Many clients rely on M&L's understanding of other funding programs to leverage CDBG and
HOME funds. We use our knowledge of state and federal housing and economic development
programs to provide value to our clients every day.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
g. M&L's Experience in Conducting Housing Studies
M&L has prepared affordable housing needs assessments, workforce housing studies, and
housing market analyses in a variety of settings. These work products demonstrate our
capabilities relative to data collection and statistical analysis. Some of these assessments were
designed to assist the client in complying with HUD Five -Year Consolidated Plan requirements.
Others were designed to assist state housing finance agencies in establishing housing tax credit
policy. Still others were designed to enable the client community to initiate inclusionary zoning
legislation. Each of these assignments involved an analysis of housing needs and affordability at
various household income levels. Our completed projects are described in Exhibit 1 of our
proposal.
MULLIN
L,ONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
2. KEY PROJECT STAFF
Mullin & Lonergan Associates, Inc. maintains a multi -disciplinary staff of planners, research
analysts, GIS experts, program administrators, and financial analysts. All personnel are available
to assist with this assignment as needed.
Primary responsibility for management of the contract would be assigned to the following:
a. Principal -in -Charge / Project Manager
Marjorie Williams, AICP is a Principal of M&L. Ms. Williams began her career as an intern
with Mullin & Lonergan Associates while completing her Master's Degree in Urban and
Regional Planning from the University of Pittsburgh in 1990. Upon graduation, she assumed a
full-time position in the firm's Philadelphia office where she prepared several of the first
Analyses of Irnpedinnents to Fair Housing Choice required in the early 1990s. Ms. Williams also
prepared comprehensive plans, zoning ordinances and worked extensively with HUD entitlement
communities in eastern Pennsylvania, West Virginia, and Maryland. As a community planner,
she assisted HUD entitlements with budgeting annual allocations, assessing annual performance
and preparing environmental review records.
Beginning in September 1995, Ms. Williams relocated to Huntington, WV and assumed the
position of community planner. During her tenure, she was responsible for the management of
the city's Enterprise Community, a HUD designation awarded in December 1994. Ms. Williams
had prepared the winning application during her employment with Mullin & Lonergan
Associates, the consulting firm for the city of Huntington. As a community planner in
Huntington, Ms. Williams prepared the annual performance evaluations for Enterprise
Community -funded organizations, and assisted in the implementation of approximately $10
million in initial funding. She worked with neighborhood residents across the city to organize
eleven neighborhood -based organizations for the purpose of empowering residents to revitalize
and preserve their quality of life. Ms. Williams established The Neighborhood Institute, an
umbrella nonprofit organization that provided funding, technical assistance and capacity -building
to the newly -created eleven neighborhood -based organizations.
From 1997 through 2001, Ms. Williams served as the county planning director in Putnam
County, WV. During her tenure, she oversaw the expansion of water service to rural areas in one
of the fastest-growing counties in the state. Following a brief period with Benatec Associates as
a planner, Ms. Williams returned to Mullin and Lonergan Associates in August 2004 where she
currently is a partner in the firm's Pittsburgh office. She is highly active in housing policy
analysis, affordable housing needs assessments and fair housing analyses, including Analyses of
Impediments to Fair Housing Choice. She serves as principal -in -charge and project manager for
all housing needs studies and facilitates workshops with affordable housing practitioners aimed
at prioritizing housing projects and strategies.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
b. M&L Staff Assigned
Experience of our team members and their respective roles in the project are described on the
following chart. This team is well -versed in working together to conduct various assignments.
Every member of our team brings specialized skills to the assignment. We assign tasks and sub -
tasks to team members on the basis of their expertise, interest and experience. Each team
member is a full-time employee of M&L. All members of our team have graduate degrees in
planning or public administration.
Lee Mueller, AICP, received a Bachelor of Arts in Philosophy degree from Miami University
and a Master of Urban and Regional Planning degree from the University of Pittsburgh. His
planning career includes stints in both the public and private sectors. Lee's public sector
experience includes community development, housing, economic development, commercial
revitalization and redevelopment planning with Allegheny County (PA) planning, development
and redevelopment agencies. His private sector experience includes preparation of
comprehensive plans, zoning ordinances, business district and housing revitalization plans,
redevelopment plans, economic studies and plans, and Analyses of Impediments to Fair Housing
Choice. He also has prepared federal and state funding applications, environmental review
records, and other programmatic requirements related to HUD's CDBG and HOME Programs.
Lee also served as the program coordinator for a local nonprofit development corporation that
focused on rehabilitating houses to be sold to low and moderate income homebuyers and
operating a revolving loan fund to assist small businesses.
Lee has been a member of the American Institute of Certified Planners since 1999, and he has 11
years of experience with Mullin & Lonergan as a planner and housing and community
development specialist.
Whitney Finnstrom, AICP has been employed by M&L since 2004. He manages CDBG,
HOME and community planning assignments. Mr. Finnstrom is responsible for Consolidated
Plans, CAPERs, and subsidy layering analyses for HOME -assisted housing projects. He
conducts housing market studies, Analyses of Impediments to Fair Housing Choice,
redevelopment plans, community comprehensive plans and neighborhood revitalization plans.
Mr. Finnstrom earned his Master's Degree in Urban and Regional Planning from the University
of Pittsburgh. He earned his BA in Economics from Indiana University in Bloomington, IN.
Prior to joining M&L, Mr. Finnstrom was employed as a project manager at Environmental
Planning and Design, a consulting firm in Pittsburgh. Mr. Finnstrom also served as a Peace
Corps volunteer in Nepal.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Jennifer Easton, AICP has been employed by M&L since 2008. Her skills include research,
data analysis, mapping and layout/writing of technical reports. At M&L, she specializes in
preparing Five -Year Consolidated Plans, affordable housing needs assesstnents and Analyses of
Impediments to Fair Housing Choice (AI). Ms. Easton earned her Master's Degree in Public
Administration from the University of Pittsburgh. She earned an undergraduate degree in
journalism from Indiana University of PA. Prior to joining M&L, Ms. Easton was employed as a
journalist and as an aide to a PA state elected official. Ms. Easton was the primary author of the
AIs completed for Williamson County and Travis County in Texas.
Patrick Hewitt is a recent graduate of The Ohio State University with a Master's Degree in City
and Regional Planning. During his tenure as a graduate student, Mr. Hewitt worked as a planner
with the Franklin County (Ohio) Economic Development & Planning Department. He served as
the Lead Planner on the Clinton West Neighborhood Plan and was a Planning Team Member for
the Blacklick -Madison Area Plan. Mr. Hewitt's strong analytical skills, as well as his expertise
in GIS and InDesign, bring valuable skills to this project. He recently completed the AI for the
City of Waterbury, CT and the Con Plan for the City of Bowie, MD using the new e -Con
Planning Suite.
Joseph Wingenfeld is a recent graduate of The Ohio State University with a Master's Degree in
City and Regional Planning. As a graduate student, Mr. Wingenfeld interned with The Kirwan
Institute at Ohio State University, learning about opportunity snapping as a way to graphically
demonstrate disparities in minority and non -minority neighborhoods. Mr. Wingenfeld's strong
analytical skills, as well as his expertise in GIS and InDesign, also bring valuable skills to this
project. He recently completed the Con Plan for the City of Buffalo, NY using the new e -Con
Planning Suite.
Our organizational chart is included on the following page; resumes for each member of our
team are included in Exhibit 2.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Pian & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
5. CLIENT REFERENCES
At M&L, we take a great deal of pride in our ability to assess the fair housing climate of our
client communities. We take the time to speak with advocacy organizations and other
stakeholders that provide insight into fair housing processes and procedures. We urge you to
contact our references listed below to gain an objective evaluation of the effectiveness of our
approach, the quality of our work products, and the timeliness of our services.
City of Waterbury, CT
Project: Analysis of Impediments to Fair Housing Choice
Contact: Ms. Diane C. Toolan
Housing and Community Planning Director
Waterbury Development Corporation
83 Bank Street, 3rd Floor
Waterbury, CT 06702
203-346-2607 ext. 7288
toola n @wdconli ne.org
Duration: October 2011 through April 2012
City of Harrisonburg, VA
Project(s): Analysis of Impediments to Fair Housing Choice
Five -Year Consolidated Plan
Contact: Mr. Ande Banks, Director of Special Projects & Grant Management
City of Harrisonburg
345 South Maln Street
Harrisonburg, VA 22801
540-432-8923
ande.banks@harrisonburgva.gov
Duration: October 2011 through April 2012
Urban County
Project:
Contact:
of Williamson County, TX
Five -Year Consolidated Plan for 2009-2013
Analysis of Impediments to Fair Housing Choice (June 2011— May 2012)
Ms. Sally Bardwell
Community Development Block Grant
710 Main Street, Ste 101
Georgetown, TX 78626
512-943-3757
sbardwell@wilco.org
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Urban County of Travis County, TX
Project: Analysis of Impediments to Fair Housing Choice (draft submitted to client)
Contact: Ms. Christy Moffett
CDBG Planning Project Manager
Office of the County Executive
Travis County Health and Human Services & Veterans Service
P.O. Box 1748, Austin, TX 78767
512.854.3460
Christy.Moffett@co.travis.tx.us
Duration: April 2012 through September 2014
MULLIN
L,ONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
EXHIBIT 1
HOUSING STUDIES LIST
ORGANIZATION
PROJECT
NAME
CONTACT.
PERSON
CONTACT
INFORMATION
Cloudburst Group
San Antonio, TX
Comprehensive
Housing Needs
Assessment
(Phase 1 in 2012;
Phase 2 in 2013)
Mr. R. J. Stidham
Senior Director
Cloudburst Group
8100 Corporate Drive, Suite 320
Landover, MD 20785-2231
(301) 918-4400
ri•stidham@cloudbursteroup.com
City of Erie, PA
Erie, PA
Neighborhood
Housing Market
Analysis
(Phase 1in 2011)
Mr. Dave Deter
Assistant Director
Department of Economic & Community Development
626 State Street, Room 404
Erie, PA 16501
(814) 870-1277
ddeteraerie.pa.us
Cloudburst Group
Commonwealth of
Puerto Rico
Housing Needs
Assessment
(Phases 1 & 2 in
2011)
Mr. T. J. Martzial
Project Manager
Cloudburst Group
8100 Corporate Drive, Suite 320
Landover, MD 20785-2231
(301) 918-4400
Terrence.martziaMcloudburstgroup.com
Centre County (PA)
Housing & Land Trust
Housing Market
Study
(2011)
Mr. George Khoury
President
Centre County Housing & Land Trust
1155 Zion Road
Bellefonte, PA 16823
(814) 571-1179
City of Wilmington, DE
RISE
Neighborhood
Study
(2011)
Ms. Nailah Gilliam
Director
Department of Real Estate and Housing
800 French Street
Wilmington, DE 19801
(302) 576-3019
ngilliam@ci.wilmington.de.us
City of DuBois, PA
Elm Street Plan
(2010)
Mr. Lance Marshall
Executive Director
P. 0. Box 711
DuBois, PA 15801
(814) 371-2000
Columbia County (PA)
Housing Corporation
Affordable
Housing Needs
Assessment
(2009)
Mr. Rich Kisner
Executive Director '
Columbia County Housing Corporation
700 Sawmill Road
Bloomsburg, PA 17815
(570) 784-9373 Ext. 115
rkisner(aZcolumbia co u ntvh ou s inq.con1
City of Georgetown, TX
Housing Element
of Comprehensive
Plan
(2008)
Ms. Jennifer C. Bills
Housing Coordinator
City of Georgetown
P. 0. Box 1485
Georgetown, TX 78627-1485
(512) 930-8477
jbillsCa.cieo rgetowntx.org
Delaware State
Housing Authority
Statewide
Housing Needs
Analysis
(2007)
Ms. Karen Horton
Principal Planner
DSHA
18 The Green
Dover, DE 19901
(302) 739-4263
karenhadsha.state.de.us
Gloucester County
(VA) Department of
Housing
Affordable
Housing Needs
Assessment
(2007)
Mr. Michael Shifflett
Director,
Dept. of Housing
Gloucester County Department of Housing
P.O. Box 665
Gloucester, VA 23061
(804) 693-2850
mshiffle Moloucesterva.info
_/
MULLIN
L,ONEROAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Nan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
ORGANIZATION
PROJECT
NAME
CONTACT
PERSON
CONTACT
INFORMATION
Iowa City (IA)
Department of
Planning and
Community
Development
Affordable
Housing Market
Analysis
(2007)
Mr. Stephen Long
CD Coordinator
Dept. of Planning and
Community Development
Iowa City Dept. of Planning & Community Development
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5250
Lehigh Valley (PA)
Planning Commission
Affordable
Housing Needs
Assessment
(2007)
Mr. Michael Kaiser
Executive Director
Lehigh Valley Planning Commission
961 Marcon Blvd., Suite 310
Allentown, PA 18109-9397
(610) 264-4544
oltalvpc.orq
Healthy York County
(PA) Coalition
Affordable
Housing
Assessment
(2006)
Ms. Robin Rohrbaugh
Executive Director
Healthy York County Coalition
1101 South Edgar Street, Suite F
York, PA 17403
(717) 851-2333
rrohrbauah@wellspan.org
Fayette County (PA)
Housing County
Fayette County
Housing Market
Analysis
(2005)
Mr. Andrew French
Executive Director
Fayette County Redevelopment Authority
500 Court Plaza Tower
45 East Main Street
Uniontown, PA 15401
(724) 437-1547
afrenchetracfi a.orq
South Dakota Housing
Development Authority
Statewide
Housing Needs
Analysis
(2003)
Ms. Vona Johnson
Director of Rental
Housing Management
SDHDA
P. 0. Box 1237
Pierre, SD 57501
(605) 773-4567
vonat6sdhda.orq
Accomack-
Northampton Planning
Development
Commission (VA)
Eastern Shore
Housing Needs
Assessment and
Strategic Plan
(2002)
Mr. Paul Berge
Executive Director
A-NPDC
P. 0. Box 417
23372 Front Street
Accomack, VA 23301
(757) 787-2936
anpdcpfbniesva.net
MULLIN
LONIRGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
EXHIBIT 2
RESUMES OF KEY PROJECT STAFF
MULLIN'
LONERGAN
ASSOCIATES
MU LLTN
LON EWAN
ASSOCIATES
Education:
Master of Urban and Regional Planning
University of Pittsburgh
1977
Bachelor of Arts, Philosophy
Miami University
1974
Professional
Experience: Planner, Mullin & Lonergan Associates
Planning and Development Consultants
Pittsburgh, PA
2011
-' Affiliations:
Planner, Remington, Vernick and Beach Engineers
Pittsburgh, PA
2008-2010
Planner, Mullin & Lonergan Associates
Planning and Development Consultants
Philadelphia -Pittsburgh, PA
1998 - 2008
Economic Development Group East, Inc.
Wilkinsburg, PA
Program Coordinator
1996-1998
Allegheny County Department of Development
Pittsburgh, PA
Housing/Economic Development Planner
1995-1996
Redevelopment Authority of Allegheny County
Pittsburgh, PA
Planner/Chief Planner
1979-1995
Allegheny County Department of Planning and Development
Pittsburgh, PA
Analyst
1978
American Institute of Certified Planners
American Planning Association
Pennsylvania Planning Association
MULL] N
LONERGAN
ASSOC 1X\1'E
Education:
Master of Urban and Regional Planning
University of Pittsburgh
1995
B. A. Economics
Indiana University - Bloomington, IN
1985
Professional
Experience: Mullin & Lonergan Associates, Inc
Planning and Development Consultants
Harrisburg - Pittsburgh, PA
2004 - Present
Affiliations:
Environmental Planning And Design
Project Manager
2002 - 2004
East Liberty Development, Inc.
Director of Research and Planning
1997 - 2002
Pittsburgh Partnership for Neighborhood Development
Community Economic Development Coordinator
1995 -1997
Wilkinsburg Borough Housing Development Office
Housing Development Intern
1995
Intern - Montgomery County Planning Commission
Norristown, PA
1993
Planning Intern - Pennsylvania Environmental Council
1993
Peace Corps
Nepal Rastra Bank/Senior Recruiter
1985--1993
American Institute of Certified Planners
American Planning Association
Pennsylvania Planning Association
MUL±±LT\`
LoNI ctfN
\SSOCIXI'I_S
Education:
Master of Public Administration
University of Pittsburgh
2008
B. A. Journalism / Interdisciplinary Fine Art
Indiana University of PA
2006
Professional
Experience: Mullin & Lonergan Associates, Inc.
Planning and Development Consultants
Harrisburg - Pittsburgh, PA
2009 - present
University of Pittsburgh
Project Manager, GSPIA Innovation Clinic
Pittsburgh, PA
2009
Office of Representative Lisa Bennington
Special Projects Advisor
2008
Steel Valley Council of Governments
GIS Specialist
2008
University of Pittsburgh
Graduate Student Assistant
2007-2008
Tribune -Review Publishing Company
Tarentum, PA
City Desk Intern
2007
Affiliations: RenewPittsburgh, Board of Directors
Pi Alpha Alpha (public administration honors society)
Recent
Publications: "Appointed Public Volunteer Boards: Exploring the Basics of Citizen Participation
through Boards and Commissions." With George W. Dougherty Jr., PhD. The American
Review of Public Administration. September 2011, Vol. 41 no. 5.
Proposal for Washington State Affordable Housing Needs Study
MULLTN
LoNERG N
ASSOC I,\CES
Education:
Master of City and Regional Planning
The Ohio State University
Knowlton School of Architecture
2012
Bachelor of Arts, History
Denison University, Granville, OH
2010
Professional
Experience: Planner, Mullin & Lonergan Associates
Planning and Development Consultants
Pittsburgh, PA
2012 - present
Educational
Experience:
Awards:
Planner, Economic Development & Planning Department
Franklin County, OH
2010-2012
Lead Planner, Clinton West Neighborhood Plan
Planning Team Member, Blacklick -Madison Area Plan
The Ohio State University — Idora Park Redesign, Grant Writing,
Project Management
Winner, Planning Innovations Competition
Outstanding Studio Award, The Ohio State University
Faculty Award, The Ohio State University
Outstanding Undergraduate Student, NACA
Distinguished Leadership Award, Denison University
Eagle Scout, Boy Scouts of America
Affiliations: American Planning Association
Pennsylvania Planning Association
MULLIN
LONEROAN
ASS OCIl\ I'ES
• Education:
Master of City and Regional Planning
The Ohio State University
2012
Bachelor of Arts, Urban and Regional Planning
Miami University, Oxford, OH
2010
Professional
Experience: Planner, Mullin & Lonergan Associates
Planning and Development Consultants
Pittsburgh, PA
2012 - present
Intern Planner, Kirwan Institute
Columbus, OH
2011
Intern Planner, MSI Design
Columbus, OH
2010-2011
Cleveland Foundation Internship Program:
Neighborhood Progress, Inc.
Cleveland, OH
Summer 2010
Parsons Brinckerhoff
Cleveland, OH
Summer intern 2009
University Circle, Inc.
Cleveland, OH
Summer Intern 2008
Cleveland State University
Cleveland, OH
Summer Intern 2007
1 Awards: Graduated Magna Cum Laude — Miami University
2010 APA Cleveland Scholarship
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
3. PROPOSED SCOPE OF WORK
M&L will prepare the AI and the Con Plan in tandem for the City. For example, stakeholder
interviews and focus groups, a task common to both the AI and the CP, will be conducted jointly
over 2-3 days in Round Rock. Data collection, research and analysis will also be conducted
simultaneously for both projects. In the end, however, the City will receive two separate and
distinct documents for review, approval and submission.
Our proposed scope of work includes all of the elements enumerated in the City's RFP #13-0820
but is presented in a different sequence. Within our detailed scope we have highlighted how
each of the City's specific seven tasks are addressed.
a. Detailed Scope of Work for the Analysis of Impediments to Fair Housing Choice (Al)
(RFP Task Seven: Analysis of Impediments to Fair Housing Choice)
Based on the RFP, our knowledge of HUD's expectations relative to AIs and our Al experience
with other recipients of HUD funding, M&L offers the following Al work plan and methodology
for your consideration.
Task 1. Project Mobilization
This task involves a series of initial organizational steps that will ensure the timely execution of
subsequent tasks. We will begin by providing a master stakeholder chart to the City that
includes all the categories of stakeholders with whom consultations will be conducted. M&L
will draft questionnaires for each category of AI stakeholder and submit these to the City for
review. We will also schedule the initial Kick-off Meeting with City staff (see Task 2).
M&L will provide the City with a "List of Docs Needed" to prepare the AI. We will work with
City staff over the course of the first two weeks of the project to ensure that all information and
requested documentation is provided to M&L.
We will prepare letters to HUD and the Texas Workforce Commission Civil Rights Division
(TWCCRD) requesting lists of housing complaints and a status report on the complaints filed
with each respective agency since 2000, the date of the City's previous AI (see Task 10).
Deliverable: None
M&L Responsibilities: Provision of stakeholder chart format and stakeholder
questionnaires to City; scheduling of Kick-off Meeting with staff; provision of draft HUD
and TWCCRD letters to City; provision of "List of Docs Needed" to City
Client Responsibilities: Completion of Stakeholder Chart; distribution of stakeholder
questionnaires; provision of meeting space for interviews and focus groups; follow-up
contact with stakeholders to confirm attendance at interviews and focus groups;
submission of letters to HUD and TWCCRD requesting lists of housing discrimination
complaints; provision of all documents and information requested to M&L
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Task 2. Prepare for and Attend Kick-off Meeting with City Staff
(RFP Task One: Strategy Session)
It is anticipated that key staff will attend this Kick-off Meeting. At this meeting, M&L will
become acquainted with staff and their expectations for the project. Through conversation, we
will gain insights into local fair housing issues, listen to your aspirations and priorities and
identify any special circumstances or sensitive issues surrounding the assignment.
The overall project schedule for the AI and the CP will be finalized during this meeting,
including the establishment of public hearing dates. The City will provide an overview of its
HUD programs and activities to M&L.
Deliverable: None
M&L Responsibilities: Attendance at Kick-off Meeting with staff
Client Responsibilities: Provide meeting space and invite participants; attendance at
meeting
Task 3. Public Participation Plan
(RFP Task Two: Public Participation)
At the core of our AI methodology is an expansive outreach to fair housing stakeholders. We
consider this a form of public input into the AL Stakeholder outreach is a labor-intensive, but
highly valuable aspect of our AI methodology. M&L's stakeholder outreach will involve the
preparation of AI questionnaires specific to each classification of stakeholder. We will work
with City staff to define the timing and method of disseminating and collecting the completed
questionnaires. M&L will conduct follow-up telephone interviews with stakeholders, as
appropriate. AI stakeholders typically include:
• CDBG program director
• Public housing authority
• FHAP and FHIP recipients serving the jurisdiction
• Other fair housing counseling, education and enforcement organizations
■ Advocacy organizations that represent the specific interests of protected classes,
including persons with disabilities, immigrants, persons with limited English proficiency
(LEP), etc.
• Tenants' rights organizations and legal services
• Planning director
• Local Board of Realtors
• Building code officials
■ Landlord organizations
MULLIN`
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
■ Regional public transit agency, local public transit providers
Following the completion of the stakeholder interviews and focus group meetings, M&L will
prepare a List of Observations, summarizing the over -arching themes and challenges identified
by the AI stakeholders.
M&L can conduct two public meetings for the AI. The first public meeting will occur at the
beginning of the project to solicit public comment for the AI process. The presentation will
focus on the protected classes at the federal, state and local levels with examples of housing
discrimination provided to encourage discussion and public input. Public comments will be
noted and summarized for the City.
Similarly, M&L can conduct a public meeting near the end of the AI process. This meeting
could occur after the impediments to fair housing choice have been identified. A summary of the
impediments would be presented. Public comments will be noted and summarized for the City.
In all public participation activities, written materials will be provided in English for the City's
review and comment. M&L can provide comparable materials in Spanish if the City can provide
a local translator, whose services will be paid by M&L as part of this assignment.
Deliverable #1: List of Observations developed from interviews, focus group meetings
and first public meeting
M&L Responsibilities: Conduct interviews and focus groups; prepare List of
Observations for City; collection of completed questionnaires; conduct two public
meetings and summarize public comments
Client Responsibilities: Identification of stakeholders; send e-mail letter to stakeholders
introducing M&L and the Al process; schedule and publicize public meetings; provide
meeting space for interviews and focus groups; invite stakeholders; distribute stakeholder
questionnaires
Task 4. Research and Analysis of Demographics, Housing and Economic Trends
As part of this task, we will search for key housing and demographic indicators that help to paint
the picture of fair housing in Round Rock. We will use the most recent census data available at
the census tract level in preparing this analysis. We will graphically illustrate trends and
conditions with maps and tables.
M&L will analyze the population by race and ethnicity, noting racially and ethnically
concentrated areas of poverty (RCAPs and ECAPs). This analysis will be conducted at the
census tract level. Variables such as income, poverty, unemployment, female -headed
households, and other protected classes will be analyzed to the extent that current and reliable
data is available. We will analyze the local housing stock in terms of condition, level of
accessibility, vacancy status, sales prices, and rents. We will analyze and compare the
affordability of housing, both rental and sales, for primary minority groups (i.e. Whites, Blacks,
Asians and Hispanics). Specifically, we will identify the relative presence, location, and
geographic concentration of members of the protected classes. We will identify patterns of
housing segregation using the dissimilarity index.
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Pian & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Deliverable: None
M&L Responsibilities: Research and analysis of data
Client Responsibilities: None
Task 5. Review of Real Estate Practices and Data
As part of this task, we will interview representatives of the local Board of Realtors to obtain
information about how well its members are trained to recognize and deal with fair housing
violations. We will document local fair housing education initiatives within the industry. To the
extent that the local Board is willing to make the data available, we will analyze how well
members of the protected classes are represented among Realtors, and the degree to which
minorities participate in the local MLS. We will also analyze recent housing sales prices to
determine if higher housing costs restrict housing choice in certain neighborhoods for members
of the protected classes, to the extent that this data is made available from the Realtor's MLS.
Deliverable: None
M&L Responsibilities: Research and analysis of data
Client Responsibilities: None
Task 6. Research and Analysis of HMDA Data
The Home Mortgage Disclosure Act database provides information concerning mortgage lending
in the community. We will evaluate loan denial data for members of the protected classes for
2010, 2011 and 2012. We will also research high cost loan data and trends for the region. We
will use this data to define whether mortgage loan products are available equally to persons in
similar economic circumstances by race and ethnicity. To the extent that reliable foreclosure
data is available, we will analyze the impact of the foreclosure crisis on members of the
protected classes.
Deliverable: None
M&L Responsibilities: Research and analysis of data
Client Responsibilities: None
Task 7. Publish Interim AI Report
At this point in the project, M&L will publish an Interim AI Report that includes the research
performed in Tasks 1 through 6.
Deliverable #2: Interim Report (tasks 1-6)
M&L Responsibilities: Provision of Interim Report to City
Client Responsibilities: Review of Interim Report; provision of feedback to M&L
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Task 8. Evaluation of Public Policies
CDBG — We will review the City's application processes and project selection criteria to
determine how AFFH factors are considered in funding decisions. We will inquire about efforts
to inform and educate sub -recipients about AFFH responsibilities. We will analyze fair housing
monitoring efforts as well as procedures for sanctioning sub -recipients that fail to AFFH. We
will review any restrictions placed on entitlement programs by HUD and the City's progress in
achieving in compliance. We will inquire about internal methods of imposing AFFH
responsibilities on CDBG sub -recipients. We will also define who does what in terms of fair
housing and how effectively the AI partners and their fair housing stakeholders collaborate to
achieve common goals.
Zoning — We will work with City planners to learn more about local zoning and land use
administrative processes that affect fair housing choice. We will inquire about efforts to identify
the existence of discriminatory zoning requirements or provisions, such as group home
restrictions, minimum lot sizes, and other development standards that impact the cost and
location of housing.
Public housing and Section 8 policies — We will research and analyze occupancy and waiting
list characteristics for both public housing and the Section 8 Housing Choice Voucher Program
to determine the relative presence of members of the protected classes. We will document the
local PHA's efforts aimed at HCV mobility. We will enumerate the assisted housing units that
are accessible to persons with disabilities. We will analyze the geographic distribution of
affordable housing facilities and programs, including public housing, Housing Choice Vouchers
and other assisted or subsidized housing. We will also analyze any activities involving the
demolition of public housing and the impact of such activities on members of the protected
classes.
Building codes — We will research how required accessibility features within multi -family new
construction projects are enforced through state and local codes.
Public transit — Through discussions with the local transit agency, we will determine the extent
to which public transit service is provided to RCAPs and ECAPs. As part of this task, we will
compare the location of employment centers to RCAPS, ECAPs, and assisted housing. We will
draw conclusions about the location and access to jobs and affordable housing in terms of the
protected classes.
Immigrants and persons with limited English proficiency --- We will review administrative
actions that influence housing and housing related services for immigrants and persons with
limited English language proficiency. If applicable, we will review the City's Language Access
Plan (LAP).
Composition of appointed boards and commissions — We will look for representation of
members of the protected classes on select appointed boards and commissions with housing and
housing -related functions. Such boards typically include the planning commission, the housing
authority board, the community development advisory commission, etc.
Newspaper advertising -- We will review the real estate sections of local newspapers for
compliance with the Fair Housing Act. We will also review other local marketing guides for
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
sales and rental units, if available.
Deliverable: None
M&L Responsibilities: Research and analysis of data and policies
Client Responsibilities: None
Task 9. Evaluation of Local Fair Housing Profile
Assessment of Local Fair Housing Organizations — We will define the function of the
agencies involved in the day-to-day process of responding to fair housing questions and
complaints for City residents. First, we will explore how members of the protected classes
become aware of the existence and function of the region's fair housing organizations. This will
involve an assessment of outreach and communication efforts. If applicable, we will review the
results of any testing that has taken place in the City. Then we will assess organizational
strengths and weaknesses and the extent to which the agencies operate as part of a broader
framework of organizations that work collectively to provide information, expand knowledge,
promote public awareness and generally expand opportunities for fair housing choice in Round
Rock.
If applicable, we will review the local human relations ordinance, describe the practices and
authority of the commission, and whether the local ordinance is substantially equivalent to the
Fair Housing Act.
Research of Fair Housing Complaints and Lawsuits — At the outset of the project, we will
draft suggested letters to HUD and TWCCRD requesting status reports of housing discrimination
complaints filed by City residents. The letters will request summaries of complaints received
since the 2000 AL If there are any local fair housing enforcement agencies that investigate
complaints, we will prepare a status report request to any such organizations. We will also
research the status of any legal action relative to fair housing.
Review of Fair Housing Accomplishments - We will review the Fair Housing Action Plan
from the City's 2000 Al and identify measures taken to implement the plan. In carrying out this
task, we will review the fair housing section of the three most recently completed CAPERs.
Deliverable: None
M&L Responsibilities: Provision of draft letters to HUD and TWCCRD to client;
research and analysis
Client Responsibilities: Mail requests for housing discrimination complaint data to HUD
and TWCCRD
_M.ULLIN
_,ONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Task 10. Summary of Impediments to Fair Housing Choice
Based on the results of our statistical analysis, the stakeholder questionnaires, interviews, focus
group meetings, and public meetings, we will prepare a description of issues that constitute
impediments to fair housing choice.
Deliverable: None
M&L Responsibilities: Summarizing impediments to fair housing choice
Client Responsibilities: None
Task 11. Prepare Fair Housing Action Plans
A Fair Housing Action Plan will be prepared. The plan will recommend a series of actions
aimed at overcoming barriers to fair housing choice and expanding fair housing choice for
members of the protected classes throughout the City. The plan will correspond directly with
impediments identified throughout the AI document and will emphasize executable goals and
strategic actions that are within the capacity of the City to implement. In cases where identified
impediments are beyond the purview and control of the City, we will note them as such. We will
include recommendations for incorporating AFFH policies into CDBG-funded activities.
Deliverable: None
M&L Responsibilities: Drafting of Fair Housing Action Plan
Client Responsibilities: None
Task 12. Publish Draft AI
At this point in the project, M&L will publish a Draft AI Report that includes the research
performed in Tasks 1 through 11.
Deliverable #3: Draft Al Report (tasks 1-11)
M&L Responsibilities: Provision of Draft AI to City
Client Responsibilities: Review of Draft AI; provision of feedback to M&L
Task 13. Revisions to Draft AI based on Client Feedback
In this step, we will incorporate comments and revisions provided by staff. We will create a
polished document appropriate for public review and comment.
Deliverable #4: Revised Draft AI document
M&L Responsibilities: Discussion of comments and requested revisions with clients;
incorporation of revisions; preparation of Revised Draft AI document for public review
and comment
MULLIN'
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Nan, 2014 Annual Plan & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
Client Responsibilities: None
Task 14. Publish Final Al Document
At the direction of the client, M&L will incorporate any final revisions into the AI document. We
will publish and distribute to the City final copies of the report in MS Word and Adobe Acrobat
formats.
Deliverable #S: Final AI document
M&L Responsibilities: Provision of Final AI document to client
Client Responsibilities: Acceptance of Final AI document
b. Detailed Scope of Work for the Five -Year Consolidated Plan (CP)
(RFP Task Six: Consolidated Plan)
M&L will assist the City in preparing the Five -Year CP for submission to the U.S. Department
of Housing and Urban Development on or about August 15, 2014. The CP will be prepared in a
manner that incorporates HUD's new e -Con Planning Suite in IDIS Online format. In preparing
this document, we will be guided by the Part 91 Final Rule amended with Interim ESG and
Homeless Definition regulatory requirements, our general background and experience in
preparing consolidated plans, and the City's CP planning procedures that have worked well in
the past. To that end, we offer this work plan as a suggested approach to the assignment. We are
prepared to adjust the work plan based on input from the City.
Our initial visit to Round Rock will be 2-3 days in duration. Depending on the number of
meetings scheduled during the initial visit, our team will consist of two or three representatives
from M&L, including one principal of the firm. During this period, we will become immersed in
the City's housing and community development issues. City staff will have the option of
participating in any or all of these interviews. These interviews will be conducted
simultaneously with the AI interview process.
We will meet with staff at the outset of the initial visit to review the schedule and discuss
expectations. We will conduct all or most of the interviews and focus group meetings during this
initial visit. We can also participate in the Public Needs Hearing during this visit. At the end of
our initial visit, we will meet with the staff to summarize our observations and to resolve any
questions relative to next steps.
Following the initial on-site meeting, we will summarize the interviews and focus group
meetings in writing so that the City has a record of these consultations. We will conduct our
research and draft individual sections of the CP. As we complete our research and writing
responsibilities, we will share draft documents with City staff via e-mail.
Our second visit to the City will occur near the end of the CP and AI processes. Again, this will
be a multi-purpose visit to meet with staff on the draft CP, attend the final public hearing and
participate in a presentation of the CP and the Al to City Council.
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
In the proposed work plan that follows, we have included additional discussion on the nature of
our visits to the community and to the events leading up to our site visits.
Task 1. Project Mobilization
(RFP Task Four: Project Selection, Application Evaluation and Recommendations of Best
Practice)
This task involves a series of initial organizational steps that will ensure the timely execution of
subsequent tasks. We will begin by providing an interview chart to staff that includes all of the
parties with whom consultations will be conducted. We will seek the City's input in completing
this list of stakeholders. Generally, we would prefer to interview stakeholders with common
functions (e.g., affordable housing providers, human service organizations, etc.) as a focus group
rather than as a one-on-one interview. Once the list is complete, we will ask for the City's
assistance in scheduling the actual interviews and focus group meetings with both CP and Al
stakeholders. We will provide a single CP / Al master interview schedule format for this
purpose with space for times, dates, locations, participants, etc. Your assistance in scheduling
interviews helps us to overcome communication challenges, connect with stakeholders quickly
and maximize the efficiency of our interview team. To the maximum extent feasible, we would
prefer to conduct the interviews at a central location.
Prior to each interview or focus group meeting, we will distribute a questionnaire or list of
discussion issues so that attendees can organize their thoughts prior to the meeting. We will
draft a cover letter that introduces M&L to the CP and AI stakeholders and that confirms the
date, time and location of the interview. We will also schedule the initial meeting with City
representatives (see Task 2) and make travel arrangements for our visit.
During our visit with City staff, M&L will discuss in detail the local application and evaluation
process for determining CDBG-eligible activities on an annual basis. Our project team will then
review the City's materials and process and offer insight and best practice recommendations
based on our extensive involvement and familiarity with the CDBG program.
Several members of our firm have many years of experience in working directly with CDBG
entitlement communities on all aspects of the CDBG program including IDIS, ERRs, CAPERs,
budgeting and timeliness issues, selection of eligible activities and qualified subrecipients,
among other tasks. We are happy to bring this extensive expertise to the City of Round Rock.
Deliverable: None
M&L Responsibilities: Provision of stakeholder chart format and stakeholder
questionnaires to the City; scheduling of initial meeting with the City; review of local
CDBG application and evaluation process
Client Responsibilities: Completion of stakeholder chart; distribution of stakeholder
questionnaires; provision of meeting space for initial meeting with M&L and all
interviews and focus groups; follow-up contact with stakeholders to confirm attendance
at interviews and focus groups
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LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Task 2. Initial Meeting with Client
(RFP Task One: Strategy Session)
Prior to our meeting, we will provide the City with a list of documents and information that will
be required to prepare the CP. We will review the City's Citizen Participation Plan for
compliance with HUD requirements. We can provide the City with public hearing notices so
that the initial Public Needs Hearings can be conducted during our visit. To the maximum extent
feasible, we will review previous plans, studies, policies and strategies prepared by and/or for the
community. This will enable us to establish a sound context for the development of the CP. At
the meeting, we will become acquainted with the City's community development staff and
discuss the prior CP planning process in an effort to build upon past successes, overcome any
locally perceived shortcomings and improve upon the process and the end product. We will also
discuss the process through which the City's housing and community development priorities will
be defined. After the meeting, we will conduct stakeholder interviews, focus group meetings and
attend the initial Public Needs Hearings if requested to do so.
Deliverable: None
ilf&L Responsibilities: Attendance at initial meeting with the City; provision of "List of
Documents Needed" and sample public hearing notice for publication to the City
Client Responsibilities: Collection of documents required to complete CP; forwarding
documents to M&L; publication of public hearing notice
Task 3. Stakeholder Outreach
(RFP Task Two: Public Participation and RFP Task Three: Analysis)
At the outset of the consolidated planning process, M&L will work with the City to refine the list
of stakeholders whose input would be sought during the preparation of the plan. Social service
and housing stakeholders may include:
• Public housing authorities
• Non-profit housing development organizations
• Homeless organizations (shelter operators, transitional housing, permanent housing
providers, domestic violence shelters, etc.)
• Human and social service organizations
• Local and regional health service agencies and child service agencies (lead paint issues)
• City planning and zoning boards
We would also meet with city planners, engineers, code inspectors, public works officials, and
recreation planners to generate input into the communities' non -housing community
development needs. If there are any neighborhood organizations whose input would be
beneficial to the outcome of the CP, we would distribute questionnaires and/or meet with these
groups during our initial visit. If the City wishes to form an advisory committee to oversee the
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LONERGAN
ASSOCIATES
J
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
development of the CP, we would meet with this group during our initial on-site visit as well.
Once the general approach to the outreach and consultation process is established, M&L will
prepare a suggested master interview and focus group meeting schedule. We would request the
assistance of City officials in contacting stakeholders and providing meeting space for the
interviews.
M&L will prepare various categories of stakeholder survey instruments for review by the City.
Once the stakeholder survey instruments are finalized, they will be distributed to each
stakeholder organization and/or used as a format for conducting interviews and group meetings.
In all public participation activities, written materials will be provided in English for the City's
review and comment. M&L can provide comparable materials in Spanish if the City can provide
a local translator, whose services will be paid by M&L as part of this assignment.
Deliverable #1: List of Observations from interviews and focus group meetings
M&L Responsibilities: Conduct interviews and focus groups; prepare List of
Observations for client; attend public needs hearing
Client Responsibilities: Provision of meeting space for interviews and focus groups;
follow-up contact with stakeholders to confirm attendance at interviews and focus
groups; collection of completed questionnaires for M&L; conduct public needs hearing
Task 4. Housing and Homeless Needs Assessment
(RFP Task Three: Analysis)
The CP will describe the City's estimated housing needs and needs for supportive services
projected for the next five years. Housing data will include the most recently available ACS data
and any properly conducted local study, or other reliable source of data available. Housing data
will also reflect consultations conducted with housing provider agencies, nonprofit organizations
and social service agencies (including those focusing on services to children, elderly persons,
persons with disabilities, persons with HIV/AIDS and homeless persons) that provide assisted
housing, health services and social services.
a. Categories of Persons Affected - The CP will describe the City's need for assistance
for extremely low income, very low income, low income and moderate income
families, for renters and owners, elderly persons, large families and persons with
disabilities. The description of housing needs will also include a discussion of the
degree of cost burden and severe cost burden, overcrowding (especially for large
families), and substandard housing conditions being experienced by extremely low
income, very low income, low income and moderate income renters and owners
compared to the community as a whole.
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
For any of the categories of households enumerated above, to the extent that any
racial or ethnic group is identified to have a disproportionately greater need in
comparison to the needs of that category of household as a whole, an assessment of
that specific housing need will be included. (Disproportionately greater need exists
when the percentage of persons in a category of housing need who are members of a
particular racial or ethnic group is at least 10 percentage points higher than the
percentage of persons in the category as a whole.)
In particular, we will describe the needs of public housing residents and families on
public housing and Section 8 housing choice voucher program waiting lists.
The CP will also identify the size and characteristics of the population with
HIV/AIDS and their families residing within the metropolitan statistical area.
b. Homeless Needs - The CP will describe the nature and extent of homelessness within
the City. M&L will utilize stakeholder interviews with homeless provider agencies
and operators of shelters and transitional housing facilities. The CP will include an
estimate of the special needs of various categories of families and individuals who
are chronically homeless or are threatened with homelessness (such as persons with
mental illness or with substance abuse problems). The City's CP will also contain a
narrative description of the nature and extent of homelessness by racial and ethnic
group, to the extent that this information is available.
c. Lead -Based Paint Hazards - The CP will estimate the number of housing units
within the City that contain lead-based paint hazards and are occupied by low
income or very low income families.
Deliverable: None
M&L Responsibilities: Research and analysis of data
Client Responsibilities: None
Task 5. Housing Market Analysis
a. General Characteristics - The CP will describe the significant characteristics of
the City's housing market, including such aspects as the supply, demand,
condition and cost of housing, the housing available to serve persons with
disabilities, and the housing available to serve persons with HIV/AIDS and their
families. The CP will identify and describe any racially/ethnically concentrated
areas of poverty (R/ECAPs).
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Pian & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
b. Public and Assisted Housing — M&L will consult directly with the local public
housing authority in preparing the Public and Assisted Housing element of the
CP. The City's CP will describe the number of public housing units, the physical
condition of these units, the restoration and revitalization needs, results from the
Section 504 needs assessments and the authority's strategy for improving the
management and operation of public housing within the City. The CP will
include the authority's strategy for improving the living environment of low and
very low-income families residing in public housing. The CP will also identify
the public housing residential communities that will be improved with Capital
Fund resources from HUD. Activities covered by the CP that are being
coordinated or jointly funded with the Capital Fund Program will be identified by
project and referenced to the approved Capital Fund Program.
The CP will include a description of the number and targeting (income level and
type of household served) of units currently assisted by local, state or federally
funded programs, and an assessment of whether any such units are expected to be
lost from the assisted housing inventory for any reason.
c. Homeless Facilities - The CP will include a brief inventory of facilities and
services that meet the emergency shelter, transitional housing, permanent
supportive housing and permanent housing needs of homeless persons within the
City. We will consult directly with public agencies and nonprofit organizations
that address homeless needs in the City such as the Continuum of Care (CoC)
organization.
d. Barriers to Affordable Housing - The CP will explain whether the cost of housing
or the incentives to develop, maintain, or improve affordable housing in the City
are affected by public policies, including tax policies affecting land and other
property, land use controls, zoning ordinances, building codes, fees and charges,
growth limits, and the policies that affect the return on residential investment. In
preparing this explanation, we will review the City's zoning ordinance and
consult with affordable housing developers.
M&L will also include a summary of the impediments to fair housing as
identified in the draft AI.
e. Institutional Structure - The CP will explain the institutional structure including
private industry, nonprofit organizations and public institutions through which the
City will carry out its housing and community development plan, assessing the
strengths and gaps in the delivery system.
f. Governmental Cooperation - With respect to the public entities involved, the CP
will describe the means of cooperation.
Deliverable: None
M&L Responsibilities: Research and analysis of data
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LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Client Responsibilities: None
Task 6. Housing and Community Development Five -Year Strategy
M&L will prepare the Housing and Community Development Five -Year Strategy in accordance
with 24 CFR Part 91.215. This section will include priorities, objectives, actions, and
benchmarks for affordable housing, homeless and other special needs populations. It will also
include sections related to barriers to affordable housing and fair housing, lead-based paint
hazards, and reducing poverty.
M&L will prepare a non -housing community development plan that is consistent with the
regulations at 24 CFR Part 91.215(e). The plan will describe needs, establish priorities, and set
forth a coordinated strategy including goals and objectives for the City. This will include a
comprehensive inventory of existing assets and collection and analysis of data relating to:
• Poverty reduction
• Public infrastructure
• Viable neighborhood business districts
• Stabilizing families and youth
• Economic development opportunities
• Recreation and leisure facilities
This section of the Consolidated Plan will specifically include the following requirements at
91.215.
a. General — Based on input received from the public, City officials, and stakeholders, and
based on the statistical analysis, M&L will define priority needs within Round Rock. We
will meet with City staff to review the needs statement. For each of the priority needs
identified, the CP will include:
❑ The reasons for the City's choice of priority needs, describing the choice in terms of
housing need (income, tenure, housing problems) and identifying obstacles for
addressing the underserved needs;
O The specific objectives with each objective identifying the key goals in quantitative
terms along with numeric and other measurable indicators of progress and a target
date for completion; and
❑ A description of the City's resource allocation geographically within its jurisdiction
and among different activities.
c. Resources — M&L will describe the full range of state and federal resources that are
available to assist the City in meeting its housing and community development needs.
O Federal Resources
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
The CP will describe the expected federal resources to be available to the City to
address the needs identified within the CP.
O State Resources
The CP will describe the expected state resources that are reasonably expected to be
available to the City to address the needs identified within the CP.
❑ Other Resources
The CP will indicate the resources from private and non-federal public sources that
are reasonably expected to be available to the City to address the needs identified in
the CP. The CP will include an explanation of how federal resources will leverage
additional resources, including a description of how matching requirements of HUD
programs will be satisfied.
d. Affordable Housing - The CP will include the number of families to whom the City will
provide affordable housing. M&L will base this projection on the amount of CDBG
funds expected to be budgeted by the City for affordable housing activities. The CP will
also include the priority housing needs table prescribed by HUD. In addition, the City's
strategy will cover any other types of affordable housing that would meet the needs
identified in the priority needs table. The CP will describe the basis for assigning the
relative priority given to a particular group's needs and indicate how the characteristics of
the housing market will influence the use of funds made available for rental assistance,
production of new units, rehabilitation of old units, or acquisition of existing units.
e. Homelessness - The CP will include the priority homeless needs table prescribed by
HUD and a description of the City's strategy for identifying resources to be used for the
following:
O Helping low income families avoid homelessness;
❑ Reaching out to homeless persons and assessing their individual needs;
❑ Addressing the emergency shelter and transitional housing needs of homeless
persons; and
U Helping homeless persons make the transition to permanent housing and
independent living.
f. Non -Housing Community Development Needs - Relative to the City's CDBG Program,
the CP will describe the priority non -housing community development needs eligible for
assistance under HUD's community development programs by CDBG eligibility
category. This needs statement will reflect the needs of persons or households, as
appropriate, in terms of dollar amounts estimated to meet the priority need for the type of
activity, in accordance with the table prescribed by HUD. In arriving at the needs
statement for non -housing activities, M&L will consult with City staff to determine the
need and relative priority of infrastructure projects, economic development projects,
poverty reduction, viable neighborhood business districts, stabilizing family and youth,
and recreational facilities. The community development plan component of the CP will
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LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
g.
state the City's long-term and short-term community development objectives. The CP
will describe how the public housing authority's Capital Fund Program will be
undertaken jointly with CP activities.
Barriers to Affordable Housing - The CP will describe the City's strategy to remove or
ameliorate negative effects of public policies that serve as barriers to affordable housing.
M&L also will review and make reference to the ongoing Analysis of Impediments to
Fair Housing.
h. Public Housing Resident Initiatives - The CP will describe the City's activities to
encourage public housing residents to become more involved in management and
participate in homeownership. In preparing this section of the CP, M&L will consult
with the director and staff of the local housing authority.
i. Lead -Based Paint Hazards - The CP will outline the actions proposed or being taken to
evaluate and reduce lead-based paint hazards, and a description of how lead-based pain
hazard reduction will be integrated into housing policies and programs.
Anti -Poverty Strategy - The CP will describe the City's goals, programs and policies for
reducing the number of poverty level households and how the goals, programs and
policies for producing and preserving affordable housing will be coordinated with other
programs and services for which the City is responsible and the extent to which they will
reduce or assist in reducing the number of households with incomes below the poverty
line. Typical elements of the anti -poverty strategy involve the establishment of linkages
between the poverty stricken population and sources of education, child care and
employment.
k. Institutional Structure - The CP will describe the City's strategy to overcome the gaps in
the institutional structure for carrying out its strategy for addressing its priority needs.
I. Coordination - The CP will describe the City's activities to enhance coordination between
the housing authority, assisted housing providers and private and governmental health,
mental health, and service agencies. The CP will describe the means of cooperation and
coordination among the state and any units of general local government in the
implementation of its strategy, including activities to encourage public housing residents
to become more involved in management and participate in homeownership. We will
begin by defining the various public agencies, nonprofit organizations and private
developers that play a role in the creation of affordable housing. We will then identify
opportunities for enhanced communication and coordination between the various
participants.
m. Performance Measures - M&L will assist the City in developing a local system to
measure the performance of its CDBG Program. Performance standards will measure the
efficiency in undertaking its CDBG activities (i.e., productivity). Performance standards
will also measure the extent to which CDBG activities yield the desired outcomes in the
community and in the lives of people assisted by the CDBG Program. The performance
measurement system will demonstrate the relationship between goals, inputs, activities,
outputs, and outcomes. The City will use this system to determine whether its CDBG
Program is successful.
j•
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Pian & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
n. National Goals - The CP will describe how the City's CDBG Program addresses certain
national priorities.
o. Certifications - The CP will contain the certifications required by HUD.
p. Monitoring - The CP will describe the standards and procedures which the City will use
to monitor activities to be carried out in furtherance of the CP. The City may elect to
make use of subrecipient organizations to carry out certain portions or all of each
community's CDBG Program. M&L will recommend applicable subrecipient monitoring
techniques and standards. These standards and procedures will ensure long-term
compliance with requirements of the programs involved.
Deliverable: None
M&L Responsibilities: Research and analysis of data
Client Responsibilities: None
Task 7. Initial Draft of Five -Year CP
Based on our statistical research, the results of our interviews and stakeholder focus group
meetings and the requirements of 24 CFR Part 91, we will prepare an initial draft of the City's
Five -Year Consolidated Plan. City staff will be asked to review the document and provide M&L
with comments.
Deliverable #2: Initial Draft of Five -Year CP (tasks 1-6)
M&L Responsibilities: Provision of Initial Draft of Five -Year CP to client
Client Responsibilities: Review of Initial Draft of Five -Year CP; provision of feedback
to M&L
Task 8. Revisions to Draft CP
Based on feedback from the City's community development staff, M&L will make revisions to
the draft CP and prepare the document for public display. We normally exchange information
via day-to-day email and telephone conversations. However, we would be available to
participate in teleconferences at any time during the course of the project. We will provide
content in MS Word format and Adobe Acrobat such that it can be added to the City's website.
Deliverable #3: Revised CP for public review and display
M&L Responsibilities: Incorporate revisions into the Draft CP at the direction of staff
Client Responsibilities: Provide prompt feedback to M&L on Draft CP
MULLIN`
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
Task 9. Public Display and Public Hearing
During the 30 -day public display period or immediately thereafter, we can return to Round Rock
to participate in the final public hearings and/or presentation of the CP and AI to City Council.
We will prepare a public notice and a PowerPoint presentation for your review prior to the
hearings. We would also assist City staff in distributing copies of the draft Five -Year CP to
contiguous local units of government.
Deliverable: None
M&L Responsibilities: Attend final public hearing; attend City Council meeting
Client Responsibilities: Conduct final public hearing; seek City Council support and
approval of CP
Task 10. Final Revisions, Adoption by Councils and Submission to HUD
Based on input from the public, final revisions to the CP would be made at this time. M&L will
provide the City with an electronic version of the final CP in MS Word and Adobe Acrobat
formats.
Deliverable 113: Final CP document appropriate for Council approval and HUD
submission
M&L Responsibilities: Provision of final CP document, appropriate for Council approval
and HUD submission, to the City
Client Responsibilities: Navigate final CP document through City Council for approval;
submit final CP to HUD
Task 11. Technical Support during HUD's Review Process
M&L will remain available to the City throughout the HUD review period. We will assist in
responding to any HUD questions that may arise.
Deliverable: None
M&L Responsibilities: Revise the City's CP per HUD's comments
Client Responsibilities: Provide M&L with HUD comments of Final CP document
MUL,L,IN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
c. Detailed Scope of Work for the Annual Action Plan
M&L will prepare the City's Annual Plan for FY 2014 as part of the Five -Year Consolidated
Plan process.
Task 1. Prepare Draft Annual Plan
(RFP Task Five: Annual Action Plan)
1. SF 424
2. Action Plan Executive Summary - The AP Executive Summary will include objectives
and anticipated outcomes of activities, as well as an evaluation of past performance.
3. Description of Activities- The AP will include entries for each activity to be carried out
with annual funds and appropriate outcome measures.
4. Narrative Responses to General Questions
a. The AP will describe the geographic areas of the jurisdiction (including
racially/ethnically concentrated areas of poverty) in which assistance will be directed
during the next year. The plan will include an estimate of the percentage of funds the
City plans to dedicate to target areas.
b. The plan will describe the basis for allocating investments geographically within the
jurisdiction during the next year and the rationale for assigning the priorities.
c. The plan will describe actions that will take place during the next year to address
obstacles to meeting underserved needs.
d. The plan will identify the federal, state, and local resources expected to be made
available to address the needs identified in the plan. Resources will include Section 8
funds made available to the jurisdiction, Low Income Housing Tax Credits, and
competitive McKinney-Vento Homeless Assistance Act funds.
5. Program Management Issues
a. The plan will identify the lead agency, entity, and agencies responsible for
administering programs covered by the Con Plan.
b. The plan will identify the significant aspects of the process by which the plan was
developed, and the agencies, groups, organizations, and others who participated in the
process.
c. The plan will describe actions that will take place during the next year to enhance
coordination between public and private housing, health, and social service agencies.
6. Citizen Participation/Public Outreach
a. The plan will provide a summary of the citizen participation process.
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
b. The plan will provide a summary of citizen continents or views on the plan.
c. The plan will provide a summary of efforts made to broaden public participation in
the development of the CP, including outreach to minorities and non-English
speaking persons, as well as persons with disabilities.
d. The plan will provide a written explanation of comments not accepted and the reasons
• why these continents were not accepted.
7. institutional Structure
a. The plan will describe actions that will take place during the next year to develop
institutional structure.
8. Monitoring
a. The plan will describe actions that will take place during the next year to monitor its
housing and community development projects and ensure long-term compliance with
program requirements and comprehensive planning requirements.
9. Lead-based Paint
a. The plan will describe the actions that will take place during the next year to evaluate
and reduce the number of housing units containing lead-based paint hazards in order
to increase the inventory of lead -safe housing available to extremely low-income,
low-income, and moderate -income families, and how the plan for the reduction of
lead-based hazards is related to the extent of lead poisoning and hazards.
10. Specific Housing Objectives
a. The plan will describe the priorities and specific objectives the City hopes to achieve
during the next year.
b. The plan will describe how federal, state, and local public and private sector
resources that are reasonably expected to be available will be used to address
identified needs for the period covered by this Action Plan.
11. Needs of Public Housing
a. The plan will describe the manner in which the plan of the jurisdiction will help
address the needs of public housing and activities it will undertake during the next
year to encourage public housing residents to become more involved in management
and participate in homeownership.
b. If the public housing authority is designated as "troubled" by HUD or otherwise is
performing poorly, the plan will describe the manner in which it will provide
financial or other assistance in improving its operations to remove such designation
during the next year.
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2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
12. Barriers to Affordable Housing
a. The plan will describe the actions that will take place during the next year to remove
barriers to affordable housing. Reference will be made to the Analysis of
Impediments to Fair Housing Choice.
13. Homeless Prevention
a. Sources of Funds — The Plan will identify the private and public resources that the
jurisdiction expects to receive during the next year to address homeless needs and to
prevent homelessness. The plan will describe the City's plan for the investment and
use of funds directed toward homelessness.
b. Homelessness — The plan will describe how the action plan will address the specific
objectives of the Strategic Plan and, ultimately, the priority needs identified. The
plan will also identify potential obstacles to completing these action steps.
c. Chronic homelessness — The plan will describe the specific planned action steps it
will take over the next year aimed at eliminating chronic homelessness. The plan will
identify barriers to achieving this goal.
d. Homelessness prevention — The plan will describe planned action steps over the next
year to address the individual and families with children at imminent risk of
becoming homeless.
e. Discharge Coordination Policy — The plan will describe planned activities to
implement a cohesive, community -wide Discharge Coordination Policy, and how, in
the coming year, the community will move toward such a policy.
14. Community Development
a. The plan will identify the City's priority non -housing community development needs
eligible for assistance by CDBG eligibility category.
b. The plan will identify specific long-term and short-term community development
objectives (including economic development activities that create jobs), developed in
accordance with the statutory goals described in Section 24 CFR 91.1 and the primary
objective of the CDBG program to provide decent housing and a suitable living
environment and expand economic opportunities, principally for low- and moderate -
income persons. Each specific objective developed to address a priority need will be
identified by number and contain proposed accomplishments, the time period (i.e.,
one, two, three, or more years), and annual program year numeric goals the
jurisdiction hopes to achieve in quantitative terms, or in other measurable teens.
15. Anti -Poverty Strategy
The plan will describe the actions that will take place during the next year to reduce the
number of poverty level families.
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ONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
16. Non -Homeless Special Needs
The plan will describe the priorities and specific objectives the jurisdiction hopes to
achieve for the period covered by the Action Plan. The plan will describe how federal,
state, and local public and private sector resources that are reasonably expected to be
available will be used to address identified needs for the period covered by this Action
Plan.
Deliverable #.l: Draft Annual Plan
M&L Responsibilities: Provide Draft APs to City for review
Client Responsibilities: Provide M&L with comments on Draft AP
Task 2. Revisions to Draft AP
Based on feedback from the City's community development staff, M&L will make revisions to
the draft APs and prepare the documents for public display. We will provide content in a format
that can be uploaded to the City's websites.
Deliverable #2: Revised AP for public review and display
M&L Responsibilities: Incorporate revisions into the Draft AP at the direction of City
staff
Client Responsibilities: Provide prompt feedback to M&L on Draft AP
Task 3. Public Display and Hearing
M&L will provide a polished copy of the revised Annual Plan documents for public display and
comment.
Deliverable: None
M&L Responsibilities: Attend final public hearing
Client Responsibilities: Place Draft AP on public display; conduct final public hearing
Task 4. Final Revisions, Adoption by Council and Submission to HUD
Based on input from the public, final revisions to the AP would be made at this time. M&L will
provide the City with a hard copy and an electronic version of the final AP.
Deliverable #3: Final AP document appropriate for Council approval and HUD
submission
M&L Responsibilities: Provision of final AP document, appropriate for Council
approval and HUD submission, to the City
Client Responsibilities: Navigate final AP document through Council; submit final AP
to HUD
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Plan, 2014 Annual Plan & Analysis of Impediments to Fair Housing Choice
City of Round Rock, TX
Task 5. Technical Support during HUD Review Process
M&L will remain available to the City throughout the 45 -day HUD review period. We will
assist in responding to any HUD questions that may arise.
Deliverable: None
M&L Responsibilities: Revise AP per HUD comments
Client Responsibilities: Provide M&L with HUD comments of Final AP document
MULLIN
LONERGAN
ASSOCIATES
2014-2018 Five -Year Consolidated Pian, 2014 Annual Pian & Analysis of impediments to Fair Housing Choice
City of Round Rock, TX
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ESTIMATED COST OF SERVICES
M & L proposes to prepare the Five -Year Consolidated Plan for Fiscal Years 2014-2019 and the Annual
Plan for Fiscal Year 2014 for the City of Round Rock for a total not -to -exceed fee of $20,740.00.
M & L proposes to submit monthly invoices to the City for actual work performed and milestones
achieved. Each invoice will certify to the percentage completion of each task and milestone completed.
Activities to be completed under a Lump Sum Contract Hours Total
1 Five -Year Consolidated Plan FY2014-2019 124 $16,160
1 Project Mobilization 4 $660
2 Initial Meeting with Client 8 $1,120
3 Public Participation 48 $6,720
4 Housing and Homeless Needs Assessment 16 $1,840
5 Housing Market Analysis 16 $1,840
6 Five -Year Strategy 16 $1,840
7 Initial Draft 4 $510
8 Revisions to Con Plan 4 $510
9 Public Display and Public Hearing 2 $330
10 Financial Revisions, Adoption, Submission to HUD 2 $230
11 Technical support during THUD review 4 $560
2 Annual Plan FY2014 12 $1,480
1 Draft AP 4 $460
2 Revisions to Draft AP 2 $230
3 Public Display and Public Hearing 2 $330
4 Final Revisions, Adoption, Submission to HUD 2 $230
5 Technical support during HUD review 2 $230
Direct Expenses $3,100
Per diem (days) 10 $500
Travel Expenses (airline, hotel, rental car) $2,500
Printing/Postage (estimate) $100
Total 210
Total Labor $17,640
Total Direct Expenses $3,100
Total Budget for Lump Sum Activities $20,740
M & L also proposes to provide training and technical assistance to City staff on an as -needed hourly
cost-plus bases. Rates for these services are provided below:
Principal at $165/hour;
Senior Project Manager at $140/hour; and
Support/Technical Staff at $115/hour
15