CM-13-12-242City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 7 with Huggins/Seiler &
Associates, LP for the Mays Street Reconstruction Phase 1 Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/6/2013
Dept Director: Gary Hudder, Transportation Director
Cost: $37,532.00
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: SC#7 w -Huggins -Seiler for Mays Street Reconstruction Phase 1
(00287465)
Department: Transportation Department
Text of Legislative File CM -13-12-242
Mays Street Reconstruction provides for the widening of North Mays Street from a four lane
arterial to a five lane section between the Brushy Creek Bridge and the Union Pacific
Railroad/Lake Creek Bridge. This includes the sidewalks, street trees and lighting, utility
relocations, and gateway features. The initial engineering services contract consisted of a
preliminary schematic, surface utility engineering, utility coordination, field surveying and
mapping, land appraisal services, TCEQ coordination, and a 30% design schematic at a
cost of $235,288.80.
Supplemental Contract (S.C.) No. 1 provided for additional surveying services at a cost of
$6,166. S.C. No. 2 provided for the development of complete plans, specifications, and
PS&E from the approved design schematic at a cost of $324,195. S.C. # 3 provided for
additional right-of-way appraisal, preparation of environmental documents, and final design
plans at a cost of $64,699.40. S.C. No. 4 provided for additional engineering services for
the design and detailing for illumination supports at the Brushy Creek Bridge, additional site
verification at Bent 16 on the UPRR Bridge, and detailing for a more complex gateway arch
structure at a cost of $3,345. S.C. No. 5 asked for $38,313.40 to cover the revision of
PS&E plans, HUD environmental documents, and the Water Pollution Abatement Plan
(WPAP) to include Main Street improvements from Blair Street to Mays Street. S.C. No. 6
provided four AT&T test holes and a new WPAP submission at a cost of $10,178. TCEQ
has required the City to submit a new WPAP including Main Street improvements from Blair
Street to Mays Street instead of revising the WPAP originally submitted for this project.
S.C. No. 7 includes engineering and design work for the addition of aesthetic treatments
City of Round Rock Page 1 Printed on 12/5/2013
Agenda Item Summary Continued (CM -13-12-242)
and illumination to the Union Pacific Railroad bridge planned as a memorial to the Baylor
University basketball team. The bridge will be known as the "Immortal X Bridge". S.C. No.
7 provides for the addition of these Illumination and Aesthetic Detail sheets as well as the
revision of completed plan sheets for Traffic Control on Round Rock Avenue and the
addition of Traffic Control plan sheets on Mays as required by the inclusion of the "Immortal
X Bridge" motif.
The total cost of the contract with Huggins/Seiler and Associates would be $719,717.60.
Staff recommends approval.
City of Round Rock Page 2 Printed on 12/5/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Transportation
Project Mgr/Resource: Leah Coffman
Council Action:
1
ORDINANCE
Agenda Wording
Project Name: Mays Street Reconstruction Phase 1
ContractorNendor: Huggins/Seiler & Associates, LP
ED RESOLUTION
1
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 7 with Huggins/Seiler & Associates, LP for the Mays Street Reconstruction Phase
1 Project.
Attorney Approval
IYAttorney
Notes/Comments
O:\wdox\SCCInts\0199\7301 \M I SC\00287515. XLS
Updated 6/3/08
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 7
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HUGGINS/SEILER & ASSOCIATES, LP ("Engineer")
ADDRESS: 116 East Main Street, Round Rock, TX 78664
PROJECT: Mays Street Reconstruction Phase 1
This Supplemental Contract No. 7 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Huggins/Seiler & Associates,
LP, hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 10th day of November, 2011 for the Mays Street Reconstruction
Phase I Project in the amount of $235,288.80; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on February 3, 2012
to amend the scope of services and to increase the compensation by $6,166.00 to a total of
$241,454.80; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on April 26, 2012 to
amend the scope of services and to increase the compensation by $324,195.00 to a total of
$565,649.80; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on November 8,
2012 to amend the scope of services and to increase the compensation by $64,699.40 to a total of
$630,349.20; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 4 on February 8, 2013
to amend the scope of services and to increase the compensation by $3,345.00 to a total of
$633,694.20; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 5 on March 8, 2013 to
amend the scope of services and to increase the compensation by $38,313.40 to a total of
$672,007.60; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 6 on May 3, 2013 to
amend the scope of services and to increase the compensation by $10,178.00 to a total of
$682,185.60; and
Supplemental Contract
0199.7301; 00287465
CM-13-\Z-Zy2
Rev.12/01/08
84275
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $37,532.00 to a total of $719,717.60;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Il.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$37,532.00 the lump sum amount payable under the Contract for a total of $719,717.60, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
HUG GINS/SEILEi : ASSOCIATES, LP
/ �/
'Huen 4 -
By:
II- 22-13
Date
CITY OF ROUND ROCK
By:
Date
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City kleovo5eY Caltp 4iiI Sit 1/161 ✓�,
APPROVED AS TO FORM:
Supplemental Contract
0199.7301; 00287465
2
Rev.12/01 /08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The work to be performed under this contract shall consist of providing engineering services
required for the development of PS&E for revisions to West Main Street from Blair Street to
Mays Street. The PS&E will be developed for letting and construction by the City of Round
Rock. Also included in this work is the revision of completed plan sheets for Traffic Control on
Round Rock Avenue and the addition of Traffic Control plan sheets on Mays as required by the
addition of the "Iimnortal X Bridge" motif In addition, completed Illumination sheets are to be
revised to criteria required by the "Immortal X Bridge" motif.
1) COLLECT AND REVIEW DATA (Function Code 110):
a) Data Collection: The Engineer will collect, review and evaluate:
i) As-built plans, existing schematics, right-of-way maps, and current unit bid prices
information.
ii) Utility plans and documents from appropriate municipalities and utility companies.
b) Field Reconnaissance: The Engineer will conduct field reconnaissance and collect data
as necessary to complete the project development.
2) MISCELLANEOUS (ROADWAY) (Function Code 163)
a) Prepare Traffic Control Plan, Detours and Sequence of Construction.
i) Layouts.
(1) Sequence of construction and method of handling traffic during each phase.
(2) Existing and proposed traffic control devices for each construction sequence.
(3) If detours are provided, typical sections and horizontal and vertical alignment
shown on plan layout.
(4) General Notes providing construction work hours and any conditions relating to
the various construction phases.
b) Prepare continuous Illumination Design
i) Layouts.
(1) Horizontal location of illumination poles.
(2) Conduit location and size.
(3) Conductor runs and size
(4) Power drop locations
(5) Special mounting details for bridges and retaining walls
(6) Summary of Quantities
(7) Standards
1
3) PROJECT MANAGEMENT (Function Code 190):
a) Project Coordination: The Engineer will direct and coordinate the various elements and
activities associated with project development.
b) Project Administration: The Engineer will perform administrative duties, including:
i) Coordination with subconsultants.
ii) Preparing and executing contracts with subconsultants.
iii) Monitoring subconsultant activities.
iv) Reviewing and recommending approval of subconsultant invoices.
Deliverables
• Monthly progress reports.
• Monthly invoice and billings.
c) QA/QC: The Engineer will provide ongoing quality assurance and quality control to
ensure completeness of product and compliance with City of Round Rock procedures.
d) Progress Meetings: The Engineer will attend progress meetings with the City of Round
Rock on an as needed basis.
2
0
0
ADDENDUM TO EXHIBIT C
Work Schedule
2013 1 mfa
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
11 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 F
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Total Project Time
Environmental Document Preparation
Prepare MUD Grant Environmental Documents
Utility Coordination
Assist Ctty with Utility Adlusnnent required
Develop 601 Plans
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Final PS&E Documents - Mylar Copy
Project Ready for Letting
ADDENDUM TO EXHIBIT D
Fee Schedule
Task
Total
Labor Hours
Total
Loaded Labor
Cost
Other
Direct Costs
Subconsultants
TOTALS
Task 1: (e.g. surveying)
0
$ -
W 4.11 (!I V/ VI U () W (A
44 (4 (A (4 VI N 0 (// 4/
$ -
Task 2: (e.g. right of way appraisal)
0
$ -
$ -
Task 3: (e.g_ subsurface utility engineering)
0
$ -
S -
Task 4: (e.g. environmental document preparation)
0
$ -
$ -
Task 5: (e.g. preliminary design/ 30% plans)
0
$ -
$ -
Task 6: (e.g. final design/ 60%, 90%, 100% plans)
324
$ 35,986.00
$ 35,986.00
Task 7: (e.g. bid phase services)
0
$ -
Task 8: (e.g. construction phase services)
0
$ -
$ -
Task 9: (e.g. project management)
12
$ 1,546.00
$ 1,546.00
GRAND TOTAL:
336
$ 37,532.00
$ -
$ -
$ 37,532.00