CM-13-12-261ROUND ROCK, TEXAS
PURPOSE cvon PIMPOIm
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a Contract for Engineering Services with Halff
Associates, Inc. for the RM 1431 (Diverging Diamond) Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/20/2013
Dept Director:
Michael Thane, Director of Utilities and Environmental Services
Cost: $21,193.75
Indexes: Self -Financed Water Construction
Attachments: ESC_DivergingDiamond_Halff_CM12.20.13,
Map_DivergingDiamond_Halff CM12.20.13
Department: Utilities and Environmental Services
Text of Legislative File CM -13-12-261
The Texas Department of Transportation (TxDOT) is re -configuring the intersection of IH -35 and RM
1431 (University Blvd). TxDOT acquired an additional Right -of -Way (ROW) enveloping the City's
existing easement and 20 -inch waterline. It is necessary to relocate our waterline into a new
easement outside the new ROW.
HalffAssociates, Inc. has been hired by TxDOT to act as the Utility Coordinator for the project, while
Brown and Gay Engineers have been selected as the roadway design engineers. The City's Utility
Staff recommends that we hire Halff Associates, Inc. to design our waterline relocation since they
are TxDOT's Utility Coordinator and are familiar with all aspects of the project.
Since the existing City water line is located in a utility easement, the cost for this Engineering
Services Contract will be reimbursed by TxDOT by means of a Standard Utility Agreement. The
contract with Halff Associates, Inc. is for $21,193.75. In addition, future construction cost should be
reimbursed by TxDOT as well.
Staff recommends approval.
City of Round Rock Page 1 Printed on 12/18/2013
cfkah
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: utilities & Environmental Services
Project Mgr/Resource: Jeff Bell
Council Action:
ORDINANCE
Agenda Wording
Project Name: RM 1431 (Diverging Diamond)
ContractorNendor: Halff Associates, inc.
El RESOLUTION
City Manager Approval
CMA Wording
Consider executing a Contract for Engineering Services with Raiff Associates, inc. for the RM 1431 (Diverging Diamond) Project.
Attorney Approval
2/Attorney
Notes/Comments
viz
Date 40)13
O:\wdox\SCCInts10199114311MISC100288815.XLS Updated 6/3/08
CITY OF ROUND ROCK
CONTRACT FOR ENGINEERING SERVICES
FIRM: HALFF ASSOCIATES, INC.
ADDRESS: Two Sierra Way, Suite 105, Georgetown. TX 78626-7574
("Engineer")
PROJECT: RM 1431 (Diverging Diamond)
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
§
§
§
THIS CONTRACT FOR ENGINEERING SERVICES ("Contract") is made and entered into on
this the ZO day of Der embe . , 2013 by and between the CITY OF ROUND ROCK, a Texas home -
rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299, (hereinafter referred to as "City"), and Engineer, and such Contract is for the purpose of
contracting for professional engineering services.
RECITALS:
WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled
"Professional Services Procurement Act" provides for the procurement by municipalities of services of
professional engineers; and
WHEREAS, City and Engineer desire to contract for such professional engineering services; and
WHEREAS, City and Engineer wish to document their agreement concerning the requirements
and respective obligations of the parties;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable considerations, and the covenants and agreements hereinafter contained to be kept and
performed by the respective parties hereto, it is agreed as follows:
Engineering Services Contract
0199. 1431; 00288757
1
CM -13-111-/A01
Rev. 04/13
00192831
CONTRACT DOCUMENTS
The Contract Documents consist of this Contract and any exhibits attached hereto (which
exhibits are hereby incorporated into and made a part of this Contract) and all Supplemental Contracts
(as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all
are as fully a part of this Contract as if attached to this Contract or repeated herein.
ARTICLE 1
CITY SERVICES
City shall perform or provide services as identified in Exhibit A entitled "City Services."
ARTICLE 2
ENGINEERING SERVICES
Engineer shall perform Engineering Services as identified in Exhibit B entitled "Engineering
Services."
Engineer shall perform the Engineering Services in accordance with the Work Schedule as
identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete
schedule so that the Engineering Services under this Contract may be accomplished within the specified
time and at the specified cost. The Work Schedule shall provide specific work sequences and definite
review times by City and Engineer of all Engineering Services. Should the review times or Engineering
Services take longer than shown on the Work Schedule, through no fault of Engineer, Engineer may
submit a timely written request for additional time, which shall be subject to the approval of the City
Manager.
ARTICLE 3
CONTRACT TERM
(1) Term. The Engineer is expected to complete the Engineering Services described herein in
accordance with the above described Work Schedule. If Engineer does not perform the Engineering
Services in accordance with the Work Schedule, then City shall have the right to terminate this Contract
as set forth below in Article 20. So long as the City elects not to terminate this Contract, it shall continue
from day to day until such time as the Engineering Services are completed. Any Engineering Services
performed or costs incurred after the date of termination shall not be eligible for reimbursement.
Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably
anticipates, that the Engineering Services will not be completed in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance,
and agrees to undertake all necessary efforts to expedite the performance of Engineering Services
required herein so that construction of the project will be commenced and completed as scheduled. In
this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer
shall proceed with sufficient qualified personnel and consultants necessary to fully and timely
accomplish all Engineering Services required under this Contract in a professional manner.
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(3) Notice to Proceed. After execution of this Contract, Engineer shall not proceed with
Engineering Services until authorized in writing by City to proceed as provided in Article 7.
ARTICLE 4
COMPENSATION
City shall pay and Engineer agrees to accept the amount shown below as full compensation for
the Engineering Services performed and to be performed under this Contract.
The amount payable under this Contract, without modification of the Contract as provided
herein, is the sum of Twenty -One Thousand One Hundred Ninety -Three and 75/100 Dollars
($21,193.75) as shown in Exhibit D. The lump sum amount payable shall be revised equitably only by
written Supplemental Contract in the event of a change in Engineering Services as authorized by City.
Engineer shall prepare and submit to City monthly progress reports in sufficient detail to support
the progress of the Engineering Services and to support invoices requesting monthly payment. Any
preferred format of City for such monthly progress reports shall be identified in Exhibit B. Satisfactory
progress of Engineering Services shall be an absolute condition of payment.
The fee herein referenced may be adjusted for additional Engineering Services requested and
performed only if approved by written Supplemental Contract.
ARTICLE 5
METHOD OF PAYMENT
Payments to Engineer shall be made while Engineering Services are in progress. Engineer shall
prepare and submit to City, not more frequently than once per month, a progress report as referenced in
Article 4 above. Such progress report shall state the percentage of completion of Engineering Services
accomplished during that billing period and to date. Simultaneous with submission of such progress
report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a
form acceptable to City. This submittal shall also include a progress assessment report in a form
acceptable to City.
Progress payments shall be made in proportion to the percentage of completion of Engineering
Services identified in Exhibit D. Progress payments shall be made by City based upon Engineering
Services actually provided and performed. Upon timely receipt and approval of each statement, City
shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. City
reserves the right to withhold payment pending verification of satisfactory Engineering Services
performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its
determination, that tasks were completed.
The certified statements shall show the total amount earned to the date of submission and shall
show the amount due and payable as of the date of the current statement. Final payment does not relieve
Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her/its
negligence.
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ARTICLE 6
PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer
will be made within thirty (30) days of the day on which the performance of services was complete, or
within thirty (30) days of the day on which City receives a correct invoice for services, whichever is
later. Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law)
for payments not made in accordance with this prompt payment policy; however, this policy does not
apply in the event:
A. There is a bona fide dispute between City and Engineer concerning the supplies,
materials, or equipment delivered or the services performed that causes the payment to be
late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from making a
timely payment with federal funds; or
C. There is a bona fide dispute between Engineer and a subcontractor or between a
subcontractor and its supplier concerning supplies, materials, or equipment delivered or
the Engineering Services performed which causes the payment to be late; or
D. The invoice is not mailed to City in strict accordance with instructions, if any, on the
purchase order, or this Contract or other such contractual agreement.
City shall document to Engineer the issues related to disputed invoices within ten (10) calendar
days of receipt of such invoice. Any non -disputed invoices shall be considered correct and payable per
the terms of Chapter 2251, V.T.C.A., Texas Government Code.
ARTICLE 7
NOTICE TO PROCEED
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued a
written Notice to Proceed regarding such task. The City shall not be responsible for work performed or
costs incurred by Engineer related to any task for which a Notice to Proceed has not been issued.
ARTICLE 8
PROJECT TEAM
City's Designated Representative for purposes of this Contract is as follows:
Jeff Bell
Project Manager
2008 Enterprise Drive
Round Rock, TX 78664
Telephone Number (512) 218-7076
Fax Number (512) 218-5563
Email Address jbe1l@roundrocktexas.gov
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City's Designated Representative shall be authorized to act on City's behalf with respect to this
Contract. City or City's Designated Representative shall render decisions in a timely manner pertaining
to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential
progress of Engineering Services.
Engineer's Designated Representative for purposes of this Contract is as follows:
Todd Jackson, PE
Vice President
Two Sierra Way, Suite 105
Georgetown, TX 78626-7574
Telephone Number (512) 942-6232
Fax Number (512) 869-0089
Email Address tjackson@halff.com
ARTICLE 9
PROGRESS EVALUATION
Engineer shall, from time to time during the progress of the Engineering Services, confer with
City at City's election. Engineer shall prepare and present such information as may be pertinent and
necessary, or as may be requested by City, in order for City to evaluate features of the Engineering
Services. At the request of City or Engineer, conferences shall be provided at Engineer's office, the
offices of City, or at other locations designated by City. When requested by City, such conferences shall
also include evaluation of the Engineering Services.
Should City determine that the progress in Engineering Services does not satisfy the Work
Schedule, then City shall review the Work Schedule with Engineer to determine corrective action
required.
Engineer shall promptly advise City in writing of events which have or may have a significant
impact upon the progress of the Engineering Services, including but not limited to the following:
(1) Problems, delays, adverse conditions which may materially affect the ability to meet the
objectives of the Work Schedule, or preclude the attainment of project Engineering Services
units by established time periods; and such disclosure shall be accompanied by statement of
actions taken or contemplated, and City assistance needed to resolve the situation, if any;
and
(2) Favorable developments or events which enable meeting the Work Schedule goals sooner
than anticipated.
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ARTICLE 10
SUSPENSION
Should City desire to suspend the Engineering Services, but not to terminate this Contract, then
such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification
followed by written confirmation to that effect. Such thirty -day notice may be waived in writing by
agreement and signature of both parties. The Engineering Services may be reinstated and resumed in
full force and effect within sixty (60) days of receipt of written notice from City to resume the
Engineering Services. Such sixty-day notice may be waived in writing by agreement and signature of
both parties. If this Contract is suspended for more than thirty (30) days, Engineer shall have the option
of terminating this Contract.
If City suspends the Engineering Services, the contract period as determined in Article 3, and
the Work Schedule, shall be extended for a time period equal to the suspension period.
City assumes no liability for Engineering Services performed or costs incurred prior to the date
authorized by City for Engineer to begin Engineering Services, and/or during periods when Engineering
Services is suspended, and/or subsequent to the contract completion date.
ARTICLE 11
ADDITIONAL ENGINEERING SERVICES
If Engineer forms a reasonable opinion that any work he/she/it has been directed to perform is
beyond the scope of this Contract and as such constitutes extra work, he/she/it shall promptly notify
City in writing. In the event City finds that such work does constitute extra work and exceeds the
maxi►num amount payable, City shall so advise Engineer and a written Supplemental Contract will be
executed between the parties as provided in Article 13. Engineer shall not perform any proposed
additional work nor incur any additional costs prior to the execution, by both parties, of a written
Supplemental Contract. City shall not be responsible for actions by Engineer nor for any costs incurred
by Engineer relating to additional work not directly associated with the performance of the Engineering
Services authorized in this Contract or any amendments thereto.
ARTICLE 12
CHANGES IN ENGINEERING SERVICES
If City deems it necessary to request changes to previously satisfactorily completed Engineering
Services or parts thereof which involve changes to the original Engineering Services or character of
Engineering Services under this Contract, then Engineer shall make such revisions as requested and as
directed by City. Such revisions shall be considered as additional Engineering Services and paid for as
specified under Article 11.
Engineer shall make revisions to Engineering Services authorized hereunder as are necessary to
correct errors appearing therein, when required to do so by City. No additional compensation shall be
due for such Engineering Services.
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ARTICLE 13
SUPPLEMENTAL CONTRACTS
The terms of this Contract may be modified by written Supplemental Contract if City
determines that there has been a significant change in (1) the scope, complexity or character of the
Engineering Services, or (2) the duration of the Engineering Services. Any such Supplemental Contract
must be duly authorized by the City. Engineer shall not proceed until the Supplemental Contract has
been executed. Additional compensation, if appropriate, shall be identified as provided in Article 4.
It is understood and agreed by and between both parties that Engineer shall make no claim for
extra work done or materials furnished until the City authorizes full execution of the written
Supplemental Contract and authorization to proceed. City reserves the right to withhold payment
pending verification of satisfactory Engineering Services performed.
ARTICLE 14
USE OF DOCUMENTS
All documents, including but not limited to drawings, specifications and data or programs stored
electronically, (hereinafter referred to as "Instruments of Service") prepared by Engineer and its
subcontractors are related exclusively to the services described in this Contract and are intended to be
used with respect to this Project. However, it is expressly understood and agreed by and between the
parties hereto that all of Engineer's designs under this Contract (including but not limited to tracings,
drawings, estimates, specifications, investigations, studies and other documents, completed or partially
completed), shall be the property of City to be thereafter used in any lawful manner as City elects. Any
such subsequent use made of documents by City shall be at City's sole risk and without Liability to
Engineer, and, to the extent permitted by law, City shall indemnify, defend and hold harmless Engineer
from all claims, damages, losses and expenses, including but not limited to attorneys fees, resulting
therefrom.
By execution of this Contract and in confirmation of the fee for services to be paid under this
Contract, Engineer hereby conveys, transfers and assigns to City all rights under the Federal Copyright
Act of 1976 (or any successor copyright statute), as amended, all conunon law copyrights and all other
intellectual property rights acknowledged by law in the Project designs and work product developed
under this Contract. Copies may be retained by Engineer. Engineer shall be liable to City for any loss or
damage to any such documents while they are in the possession of or while being worked upon by
Engineer or anyone connected with Engineer, including agents, employees, Engineers or subcontractors.
All documents so lost or damaged shall be replaced or restored by Engineer without cost to City.
Upon execution of this Contract, Engineer grants to City permission to reproduce Engineer's
work and documents for purposes of constructing, using and maintaining the Project, provided that City
shall comply with its obligations, including prompt payment of all sums when due, under this Contract.
Engineer shall obtain similar permission from Engineer's subcontractors consistent with this Contract. If
and upon the date Engineer is adjudged in default of this Contract, City is permitted to authorize other
similarly credentialed design professionals to reproduce and, where permitted by law, to make changes,
corrections or additions to the work and documents for the purposes of completing, using and
maintaining the Project.
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City shall not assign, delegate, sublicense, pledge or otherwise transfer any permission granted
herein to another party without the prior written contract of Engineer. However, City shall be permitted
to authorize the contractor, subcontractors and material or equipment suppliers to reproduce applicable
portions of the Instruments of Service appropriate to and for use in their execution of the Work.
Submission or distribution of Instruments of Service to meet official regulatory requirements or for
similar purposes in connection with the Project is permitted. Any unauthorized use of the Instruments of
Service shall be at City's sole risk and without liability to Engineer and its Engineers.
Prior to Engineer providing to City any Instruments of Service in electronic form or City
providing to Engineer any electronic data for incorporation into the Instruments of Service, City and
Engineer shall by separate written contract set forth the specific conditions governing the format of such
Instruments of Service or electronic data, including any special limitations not otherwise provided in this
Contract. Any electronic files are provided by Engineer for the convenience of City, and use of them is
at City's sole risk. In the case of any defects in electronic files or any discrepancies between them and
any hardcopy of the same documents prepared by Engineer, the hardcopy shall prevail. Only printed
copies of documents conveyed by Engineer shall be relied upon.
Engineer shall have no liability for changes made to the drawings by other engineers subsequent
to the completion of the Project. Any such change shall be sealed by the engineer making that change
and shall be appropriately marked to reflect what was changed or modified.
ARTICLE 15
PERSONNEL, EQUIPMENT AND MATERIAL
Engineer shall furnish and maintain, at its own expense, quarters for the performance of all
Engineering Services, and adequate and sufficient personnel and equipment to perform the Engineering
Services as required. All employees of Engineer shall have such knowledge and experience as will
enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of
City, is incompetent or whose conduct becomes detrimental to the Engineering Services shall
immediately be removed from association with the project when so instructed by City. Engineer
certifies that it presently has adequate qualified personnel in its employment for performance of the
Engineering Services required under this Contract, or will obtain such personnel from sources other
than City. Engineer may not change the Project Manager without prior written consent of City.
ARTICLE 16
SUBCONTRACTING
Engineer shall not assign, subcontract or transfer any portion of the Engineering Services under
this Contract without prior written approval from City. All subcontracts shall include the provisions
required in this Contract and shall be approved as to form, in writing, by City prior to Engineering
Services being performed under the subcontract. No subcontract shall relieve Engineer of any
responsibilities under this Contract.
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ARTICLE 17
EVALUATION OF ENGINEERING SERVICES
City, or any authorized representatives of it, shall have the right at all reasonable times to review
or otherwise evaluate the Engineering Services performed or being performed hereunder and the
premises on which it is being performed. If any review or evaluation is made on the premises of
Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all
reasonable facilities and assistance for the safety and convenience of City or other representatives in the
performance of their duties.
ARTICLE 18
SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by City before
any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any
final report.
ARTICLE 19
VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT
Violation of contract terms or breach of contract by Engineer shall be grounds for termination of
this Contract, and any increased costs arising from Engineer's default, breach of contract, or violation
of contract terms shall be paid by Engineer.
ARTICLE 20
TERMINATION
This Contract may be terminated as set forth below.
(1) By mutual agreement and consent, in writing, of both parties.
(2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to
perform the Engineering Services set forth herein in a satisfactory manner.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon
not less than thirty (30) days' written notice to Engineer.
(5) By satisfactory completion of all Engineering Services and obligations described herein.
Should City terminate this Contract as herein provided, no fees other than fees due and payable
at the time of termination shall thereafter be paid to Engineer. In determining the value of the
Engineering Services performed by Engineer prior to termination, City shall be the sole judge.
Compensation for Engineering Services at termination will be based on a percentage of the Engineering
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Services completed at that time. Should City terminate this Contract under Subsection (4) immediately
above, then the amount charged during the thirty -day notice period shall not exceed the amount charged
during the preceding thirty (30) days.
If Engineer defaults in the performance of this Contract or if City terminates this Contract for
fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer
in performing the Engineering Services to the date of default, the amount of Engineering Services
required which was satisfactorily completed to date of default, the value of the Engineering Services
which are usable to City, the cost to City of employing another firm to complete the Engineering
Services required and the time required to do so, and other factors which affect the value to City of the
Engineering Services performed at the time of default.
The termination of this Contract and payment of an amount in settlement as prescribed above
shall extinguish all rights, duties, and obligations of City and Engineer under this Contract, except the
obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this
Contract is due to the failure of Engineer to fulfill his/her/its contractual obligations, then City may take
over the project and prosecute the Engineering Services to completion. In such case, Engineer shall be
liable to City for any additional and reasonable costs incurred by City.
Engineer shall be responsible for the settlement of all contractual and administrative issues
arising out of any procurements made by Engineer in support of the Engineering Services under this
Contract.
ARTICLE 21
COMPLIANCE WITH LAWS
(1) Compliance. Engineer shall comply with all applicable federal, state and local laws,
statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies or tribunals in any manner affecting the performance of this Contract, including
without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws
and regulations. Engineer shall furnish City with satisfactory proof of his/her/its compliance.
Engineer shall further obtain all permits and licenses required in the performance of the
Engineering Services contracted for herein.
(2) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the
Engineering Services performed hereunder. City is qualified for exemption pursuant to the provisions
of Section 151.309 of the Texas Limited Sales, Excise, and Use Tax Act.
ARTICLE 22
INDEMNIFICATION
Engineer shall save and hold harmless City and its officers and employees from all claims and
liabilities due to activities of his/her/itself and his/her/its agents or employees, performed under this
Contract, which are caused by or which result from the negligent error, omission, or negligent act of
Engineer or of any person employed by Engineer or under Engineer's direction or control.
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Engineer shall also save and hold City harmless from any and all expenses, including but not
limited to reasonable attorneys fees which may be incurred by City in litigation or otherwise defending
claims or liabilities which may be unposed on City as a result of such negligent activities by Engineer,
its agents, or employees.
ARTICLE 23
ENGINEER'S RESPONSIBILITIES
Engineer shall be responsible for the accuracy of his/her/its Engineering Services and shall
promptly make necessary revisions or corrections to its work product resulting from errors, omissions,
or negligent acts, and same shall be done without compensation. City shall determine Engineer's
responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be
relieved of responsibility for subsequent correction of any such errors or omissions in its work product,
or for clarification of any ambiguities until after the construction phase of the project has been
completed.
ARTICLE 24
ENGINEER'S SEAL
The responsible engineer shall sign, seal and date all appropriate engineering submissions to
City in accordance with the Texas Engineering Practice Act and the rules of the State Board of
Registration for Professional Engineers.
ARTICLE 25
NON -COLLUSION, FINANCIAL INTEREST PROHIBITED
(1) Non -collusion. Engineer warrants that he/she/it has not employed or retained any company
or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this
Contract, and that he/she/it has not paid or agreed to pay any company or engineer any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this Contract. For breach or violation of this warranty, City reserves and
shall have the right to annul this Contract without liability or, in its discretion and at its sole election, to
deduct from the contract price or compensation, or to otherwise recover, the futi amount of such fee,
commission, percentage, brokerage fee, gift or contingent fee.
(2) Financial Interest Prohibited. Engineer covenants and represents that Engineer,
his/her/its officers, employees, agents, consultants and subcontractors will have no financial interest,
direct or indirect, in the purchase or sale of any product, materials or equipment that will be
recommended or required for the construction of the project.
ARTICLE 26
INSURANCE
(1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire
term while this Contract is in effect professional liability insurance coverage in the minimum amount of
One Million Dollars per claim from a company authorized to do insurance business in Texas and
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otherwise acceptable to City. Engineer shall also notify City, within twenty-four (24) hours of receipt, of
any notices of expiration, cancellation, non -renewal, or material change in coverage it receives from its
insurer.
(2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of
Engineer, Engineer shall require each subconsultant performing work under this Contract to maintain
during the term of this Contract, at the subconsultant's own expense, the same stipulated minimum
insurance required in Article 26, Section (1) above, including the required provisions and additional
policy conditions as shown below in Article 26, Section (3).
Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order
to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance
for the duration of this Contract, and shall have the responsibility of enforcing these insurance
requirements among its subconsultants. City shall be entitled, upon request and without expense, to
receive copies of these certificates of insurance.
(3) Insurance Policy Endorsements. Each insurance policy shall include the following
conditions by endorsement to the policy:
(a) Engineer shall notify City thirty (30) days prior to the expiration, cancellation, non-
renewal or any material change in coverage, and such notice thereof shall be given to
City by certified mail to:
City Manager, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
(b) The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by City, to any such future coverage, or to City's Self -Insured Retentions of
whatever nature.
(4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained
by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum
coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit E herein
entitled "Certificates of Insurance."
ARTICLE 27
COPYRIGHTS
City shall have the royalty -free, nonexclusive and irrevocable right to reproduce, publish or
otherwise use, and to authorize others to use, any reports developed by Engineer for governmental
purposes.
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ARTICLE 28
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto, their
successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any
interest in this Contract, in whole or in part, by operation of law or otherwise, without obtaining the
prior written consent of City.
ARTICLE 29
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for any reason be
held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Contract shall be construed as if
such invalid, illegal or unenforceable provision had never been contained herein.
ARTICLE 30
PRIOR AGREEMENTS SUPERSEDED
This Contract constitutes the sole agreement of the parties hereto, and supersedes any prior
understandings or written or oral contracts between the parties respecting the subject matter defined
herein. This Contract may only be amended or supplemented by mutual agreement of the parties hereto
in writing.
ARTICLE 31
ENGINEER'S ACCOUNTING RECORDS
Records pertaining to the project, and records of accounts between City and Engineer, shall be
kept on a generally recognized accounting basis and shall be available to City or its authorized
representatives at mutually convenient times. The City reserves the right to review all records it deems
relevant which are related to this Contract.
ARTICLE 32
NOTICES
All notices to either party by the other required under this Contract shall be personally delivered
or mailed to such party at the following respective addresses:
City:
City of Round Rock
Attention: City Manager
221 East Main Street
Round Rock, TX 78664
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and to:
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock, TX 78664
Engineer:
Todd Jackson, PE
Vice President
Two Sierra Way, Suite 105
Georgetown, TX 78626-7574
ARTICLE 33
GENERAL PROVISIONS
(I) Time is of the Essence. Engineer understands and agrees that time is of the essence and
that any failure of Engineer to complete the Engineering Services for each phase of this Contract within
the agreed Work Schedule may constitute a material breach of this Contract. Engineer shall be fully
responsible for his/her/its delays or for failures to use his/her/its reasonable efforts in accordance with
the terms of this Contract and the Engineer's standard of performance as defined herein. Where damage
is caused to City due to Engineer's negligent failure to perform City may accordingly withhold, to the
extent of such damage, Engineer's payments hereunder without waiver of any of City's additional legal
rights or remedies.
(2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Contract if
prevented from performing any of their obligations hereunder by reasons for which they are not
responsible or circumstances beyond their control. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
(3) Enforcement and Venue. This Contract shall be enforceable in Round Rock, Williamson
County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or
all of the terms or conditions herein, exclusive venue for sante shall lie in Williamson County, Texas.
This Contract shall be governed by and construed in accordance with the laws and court decisions of
the State of Texas.
(4) Standard of Performance. The standard of care for all professional engineering,
consulting and related services performed or furnished by Engineer and its employees under this
Contract will be the care and skill ordinarily used by members of Engineer's profession practicing
under the same or similar circumstances at the sante time and in the same locality. Excepting Articles
25 and 34 herein, Engineer makes no warranties, express or implied, under this Contract or otherwise,
in connection with the Engineering Services.
14
(5) Opinion of Probable Cost. Any opinions of probable project cost or probable construction
cost provided by Engineer are made on the basis of information available to Engineer and on the basis
of Engineer's experience and qualifications and represents its judgment as an experienced and qualified
professional engineer. However, since Engineer has no control over the cost of labor, materials,
equipment or services furnished by others, or over the contractor(s') methods of determining prices, or
over competitive bidding or market conditions, Engineer does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost Engineer prepares.
(6) Opinions and Determinations. Where the terms of this Contract provide for action to be
based upon opinion, judgment, approval, review, or determination of either party hereto, such terms are
not intended to be and shall never be construed as permitting such opinion, judgment, approval, review,
or determination to be arbitrary, capricious, or unreasonable.
ARTICLE 34
SIGNATORY WARRANTY
The undersigned signatory for Engineer hereby represents and warrants that the signatory is an
officer of the organization for which he/she has executed this Contract and that he/she has full and
complete authority to enter into this Contract on behalf of the firm. The above -stated representations
and warranties are made for the purpose of inducing City to enter into this Contract.
IN WITNESS WHEREOF, the City of Round Rock has caused this Contract to be signed in its
corporate name by its duly authorized City Manager or Mayor, as has Engineer, signing by and through
its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and
representatives for the faithful and full performance of the terms and provisions hereof.
CITY OF RO D ROCK TEXAS
By:
.Alan McGraw Mayor f3\ -6)e_ 1 1c x, . occl
i k o \o 9eir
ATTEST:
By:
Sara L. White, City Clerk
HALFF ASSOCIATES, INC.
By:
Signature of Prifcipal
Printed Name: pckson, PF
15
APPR
DASTOFO
Stephan
Sheets, City Attorney
LIST OF EXHIBITS ATTACHED
(I) Exhibit A City Services
(2) Exhibit B Engineering Services
(3) Exhibit C Work Schedule
(4) Exhibit D Fee Schedule
(5) Exhibit E Certificates of Insurance
EXHIBIT A
City Services
The City of Round Rock (CORR) will fiirnish to Miff (ENGINEER) the following items/information in a
timely manner:
1. Provide Existing Data/Documents
• Waterline design criteria as deemed necessary by CORR for the Engineer to perform his services.
• Existing Waterline plans for the project area from CORR files, if available.
• CORR Standard Details and Standard Construction Specifications.
• If needed, CORR will provide CORR Front End Documents.
• Easement information from CORK files, if available.
Existing data delivered to the ENGINEER by the CORR remains the property of the CORR and will be
returned to the CORR after completion of the PROJECT, if requested by CORR. Existing data will be
furnished upon request of the Engineer and may be limited to those items readily available and germane
to the project as determined solely by CORR. When provided, CORR will provide a minimum of one
copy of an item of existing data in an appropriate format as determined solely by CORR.
2. Provide/Assist with Private Property Access
Arrange for access to property owned by CORR. Assist Engineer with Right -of -Entry (ROE) for private
property - as necessary if Engineer notifies CORR that ROE has been denied.
3. CORR Representative
CORR shall designate a representative to act as a contact person on behalf of CORR.
4. Respond to requests as deemed necessary by CORR
CORR will respond in a timely manner to requests for assistance, direction, or input made by the
Engineer, and will provide timely review comments at appropriate milestones described in Exhibit B.
EXHIBIT B
Engineering Services
Basic Services:
The scope of engineering services to be performed by Halff (ENGINEER) shall be as follows:
PROJECT DESCRIPTION
ENGINEER proposes to perform engineering services within the described project area as necessary to prepare plans,
specifications/bid documents and cost estimates for the 2013 Diverging Diamond Interchange Waterline and
Appurtenances Relocation Project. The following is a general description of the City of Round Rock (CORR) waterline
to be relocated including miscellaneous items:
1. 650 linear feet (approx.) of 20" waterline and appropriate appurtenances along the north side of University Blvd
from the IH -35 NBFR to University Oaks Blvd
2. 150 linear feet (approx.) of 24" waterline, encasement and appropriate appurtenances crossing RM 1431 at the
IH -35 NBFR (If required based on the test hole results)
DETAILED SCOPE OF SERVICES
PHASE 1— Data Collection / Preliminary Design
Phase Begin: CORR Notice to Proceed
Phase Completion: CORR Review and Approval of Preliminary Design
A. Data Collection/Preliminary Design
1. Initial Meetings/Data Collection
a. Kickoff Meeting
b. Site Reconnaissance
c. Obtain Data From CORR
d. Review Roadway Plans and Existing SUE Data
2. Water Design per CORR General Standards for Waterline Construction
a. Dimension Control
b. Overall Alignment
c. Line Size Calculations as Necessary
d. Water Plan and Profile Sheet(s).
e. Prepare Engineers Estimate of Probable Construction Cost
f. -Respond to/resolve comments from CORR Staff review and adjust Preliminary Design
Drawings as necessary.
g. Revisions Per Review Comments
B. Subsurface Utility Engineering (Locating/Test holes)
Locate means to obtain precise horizontal and vertical position, material type, condition, size and other
data that may be obtainable about the utility facility and its surrounding environment through exposure by
non-destructive excavation techniques that ensures the integrity of the utility facility. Subsurface Utility
Locate (Test Hole) Services (Quality Level A) are inclusive of Quality Levels B, C, and D.
1. Quality Level A
a. Review requested test hole locations and advise the CORR in the development of an
appropriate locate (test hole) work plan relative to the existing utility infrastructure and
proposed highway design elements. (Four (4) test holes shall be performed - 2 on the 24"
crossing and 2 at the beginning/end connection points on the 20" waterline.
b. Coordinate with CORR inspectors as may be required by law or utility owner policy.
c. Neatly cut and remove existing pavement material, such that the cut not to exceed 1.076
square feet unless unusual circumstances exist.
Page 1 of 3
d. Measure and record the following data on an appropriately formatted test hole data sheet that
has been sealed and dated by the ENGINEER:
• Elevation of top and bottom of utility tied to the datum of the furnished plan.
• Identify a minimum of two benchmarks utilized. Elevations shall be within an
accuracy of 15mm (.591 inches) of utilized benchmarks.
Elevation of existing grade over utility at test hole location.
Horizontal location referenced to project coordinate datum.
Outside diameter of pipe or width of duct banks and configuration of non-
encased multi -conduit systems.
• Utility facility material(s).
• Utility facility condition.
• Pavement thickness and type.
• Coating/Wrapping information and condition.
• Unusual circumstances or field conditions.
e. Excavate test holes in such a manner as to prevent any damage to wrappings, coatings,
cathodic protection or other protective coverings and features. Water excavation can only be
utilized with written approval from CORR.
f. Be responsible for any damage to the utility during the locating process. In the event of
damage, the ENGINEER shall stop work, notify the appropriate utility facility owner, the CORR
and appropriate regulatory agencies. The regulatory agencies include, but are not limited to
the Railroad Commission of Texas and the Texas Commission on Environmental Quality. The
Engineer will not resume work until the utility facility owner has determined the corrective
action to be taken. The Engineer shall be liable for all costs involved in the repair or
replacement of the utility facility.
g. Back fill all excavations with appropriate material, compact backfill by mechanical means, and
restore pavement and surface material. The Engineer shall be responsible for the integrity of
the backfill and surface restoration for a period of three years. Install a marker ribbon
throughout the backfill.
h. Furnish and install a permanent above ground marker.
1. Provide complete restoration of work site and landscape to equal or better condition than
before excavation. If a work site and landscape is not appropriately restored, the ENGINEER
shall return to correct the condition at no extra charge to the CORR.
j. Plot utility location position information to scale.
k. Return plans, profiles, and test hole data sheets to the CORR. If requested, conduct a review
of the findings with the CORR.
I. Close-out permits as required.
Phase I Deliverables:
A. Provide hard and digital copies of preliminary design drawings that show existing info and
proposed plan and profile
B. Provide preliminary Engineers Estimate of probable Construction Cost.
C. Provide hard and digital copies of the signed/sealed Test Hole Data Sheets.
PHASE II — Final Design
Phase Begin: CORR Notice to Proceed
Phase Completion: CORR Review and Approval of Final Design
A. Design Phase
Water Design per CORR General Standards for Waterline
Construction
1. 95% Complete Submittal
a. Prepare Details
b. Meet with CORR Staff to Discuss Relocation Plans and Schedule if applicable
c. Specifications
d. Erosion Control and Sedimentation Plans
e. Bid Items and Quantity Take -Offs
f. Preparation of necessary documents for TxDOT to include waterline construction in its RM
1431 road construction project
g. Update Engineers Estimate of Probable Construction Cost
Page 2of3
2. Final Submittal
a. Revise Plans per 95% Comments from CORR
b. Finalize Bid Items and Revise Quantity Take -Offs as Required
c. Final Engineers Estimate of Probable Construction Cost
d. Deliver Final Documents to CORR
B. TxDOT Utility Coordination / Management
1. Engineer to provide monthly progress reports, updated cost estimates, and meeting minutes
2. Attend utility coordination meetings representing CORR hosted by TxDOT during the design process
3. Coordinate Approval of Design Plans with TxDOT
Phase 1I Deliverables:
A. Provide 95% submittal and final plans and applicable contract documents for construction
Assumptions/Exclusions
A. This proposal assumes that the water line construction will be included in the TxDOT RM 1431 (Diverging
Diamond Interchange) Roadway Construction Project.
B. This proposal does not include construction phase services, survey, geotechnical, easement exhibits, or
right-of-way acquisition services.
C. Traffic Control Plan and Construction Sequencing Plan shall be provided by TxDOT.
D. The design will follow TxDOT's Utility Accommodation Rules (UAR).
E. The existing ground profile will be generated from project survey information provided by the TxDOT RM
1431 (Diverging Diamond Interchange) Roadway Project design engineer (Brown & Gay Engineers, Inc.)
Page 3 of 3
EXHIBIT C
WORK SCHEDULE
1. Schedule
The ENGINEER'S services shall be performed in a timely manner consistent with due and reasonable diligence
and sound professional practices. The ENGINEER will complete the work according to the following calendar day
schedule:
PHASE 1— Data Collection 1 Preliminary Design
Data Collection/Preliminary Design/Survey 30 Days
CORR Review and Approval7 Days
Total Phase I 37 Days
PHASE 11 — Final Design
Design Phase/TxDOT Coordination............. .............. ....... . 21 Days
CORR Review and Approval 7 Days
Total Phase 11 28 Days
The schedule above is based on timely receipt of a written Notice to Proceed for each phase. Delays in the
issuance of the Notice to Proceed are cause for adjustments in the schedule.
The time limits set forth in the schedule shall include allowances for reasonable and expected review time by the
CORR and approval by authorities having jurisdiction over the PROJECT, and shall not be allowed as cause for
delay or adjustments to the schedule. Delays in the design critical path caused by review times by CORR or a
permitting agency exceeding those anticipated by the ENGINEER'S schedule are cause for adjustments in the
schedule. Any adjustments made to the agreed upon schedule shall be made in writing and acceptable to both
parties.
2. Completion of Services
ENGINEER'S services under each item of the finalized Scope of Work shall be considered complete on the date
when the submissions for that item have been accepted by CORR.
3. Changes
If the CORR requests significant modifications or changes in the Scope of Services, general scope, extent or
character of the PROJECT, the time of performance of ENGINEER'S services, the various rates of compensation
and schedule shall be adjusted equitably.
4. Written Authorization for Additional Work
Any provision in this CONTRACT notwithstanding, it is specifically understood and agreed that the ENGINEER
shall not authorize or undertake any work pursuant to this CONTRACT which would require the payment of any
fee, expense or reimbursement in addition to the fees stipulated in Exhibit D. (Payment for Services) of this
CONTRACT, without first having obtained the specific written authority to do so from CORR.
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STAFF ALLOCATION FOR LABOR
Project Manager
Sr. Engineer
Project Engineer
CAD° Operator
RPLS
Survey Tech
Survey Craw (2-Man)
SUE Field Manager
SUE Locating Crew (2-Man)
Pdmin\Clerical
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EXHIBIT E
Certificates of Insurance
Attached Behind This Page
ACORQ CERTIFICATE OF LIABILITY INSURANCE
DATEIMMIDDIYYYY)
12/05/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Bell Insurance Agency
16980 Dallas Parkway
Dallas, TX 75248
AME:C1
NMS: Candy Goehring
HA
(P NIED,Ext): 972.581.4915 la ,ND);972.58L4916
ADDRESS: cgoehring@bellgroup.com
INSURER(S)AFFORDING COVERAGE
NAM
INSURER A: Massachusetts Bay
22306
mune Halff Associates, Inc.
1201 N. Bowser
Richardson, TX 75081
INSURER B: Allmerica Financial Benefit
41840
INSURER C: The Hanover Ins. Co.
22292
INSURER D: ACE American Ins. Co.
22667
INSURER E:
COMMERCIAL GENERAL LIABILITY
INSURER F :
COVERAGES
CERTIFICATE NUMBER: 13/14 Master SMIL Prof
REVISION NUMBER:
THIS IS 7O CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 70 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OFANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LLTH
TYPE OF INSURANCE
/NSR
ADM
LVD
POUCY NUMBER
(MM1OODIYYYY)
(YMID JYYYY)
LIMITS
GENERAL LIABILITY
ZDDA05127
07/12/2013
07/12/2014
EACH OCCURRENCE
$ 1,000,000
$ 1,000,006
3 10,000
X
COMMERCIAL GENERAL LIABILITY
PREMISES (Ea �rcenc� O)
CLAIMS.MAO£ n OCCUR
MED EXP (Any ono person)
A
X
Contractual Liab.
PERSONAL BAOVINJURY
3 1,000,000
GENERAL AGGREGATE
S 2,000,000
ATE LNLIMITAPPLIES Pm
GEM. AGGREGATE
PRODUCTS - COMP/OP AGG
S 2,000,000
—1 POLICY i SEC n Loc
I
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AUTOMOBILE UABIUTY
AWDA051300
07/12/2013
07/12/2014
WalgigrULLLai
$ 1,000,000
X
ANY AUTO
EOOILYINJURY (Per person)
S
B
ALL OWNED
AUTOS
—
SCHEDULED
AUTOS
GODILY INJURY (Per aocidu l)
S
_
X
HIRED AUTOS
X
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AUTOS
PR2)PI:RTYDMNGE
(Per accident)
S
$
X
UUBREUAUAB
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OCCUR
UHDA051287`07/12/2013
07/12/2014
EACH OCCURRENCE
$ 5,000,000
C
EXCESS LIAB
CLAIMS -MADE
AGGREGATE
S 5,000,000
DED 1 X 1 RETENTIONS 10,000
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
W2DA028649 07/12/2013
07/12/2014
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$ 1,000,000
If Yyea daTJON OF
DESCRtPTIDN OF OPERATIONS beax
EL DISEASE - POLICY LIMIT
S 1,000,000
D
Professional Liability
Claims Made Policy
E0NG2167384507/12/2013
07/12/2014
$5,000,000 Per Claim Limit
$5,000,000 Aggregate Limit
DESCRIPTION OF OPERATIONS / LOCATIONS! VEHICLES (Attach ACORD 101, Additional Remarks Schedule If mon spaco Is muffled)
Re: RM 1431 Diverging Diamond Interchange from IH -35 to University Oaks Blvd.
;,ity of Round Rock is included as additional insured as respects general liability if
required by written contract
CERTIFICATE HOLDER
CANCELLATION
City of Round Rock
221 E. Main Street
Roynd Rock, TX 78664-5299
ACORD 26 (2010/06)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Barone
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POUCY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Thomas 3. Ashley/CANDY
' o 444
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The ACORD name and logo are registered marks of ACORD