CM-13-12-275ROUND ROCK, TEXAS
PURPOSE MSION PMYSPERRY.
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing Contract for Surveying Services with Baker-Aicklen &
Associates, Inc. for the Old Settlers Park Survey Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/27/2013
Dept Director: Rick Atkins, Director
Cost: $45,910.00
Indexes: General Self -Financed Construction
Attachments: 12-27-13 LAF OSP Survey, 12-27-13 OSP 240 acre Design Survey
Department: Parks and Recreation Department
Text of Legislative File CM -13-12-275
This item will authorize the City to execute a contract for surveying services for the
proposed multipurpose field complex, soccer field improvements, and Rock N River
expansion.
Staff recommends approval of this item.
City of Round Rock Page 1 Printed on 12/26/2013
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PARD
Project Mgr/Resource: David Buzzell
Council Action:
ORDINANCE
Agenda Wording
Project Name: Old Settlers Park Survey
ContractorNendor: Baker-Alcklen & Associates, Inc.
I RESOLUTION
QCity Manager Approval
CMA Wording
Consider executing Contract for Surveying Services with Baker-Aicklen & Associates, Inc. for the Old Settlers Park Survey
Project.
AttorneyiApproval
Attorney
Notes/Comments
Date k .i jc a 13
O:1wdox1SCCInts10199113431MISC100289430.XLS Updated 6/3/08
BAKER-AICKLEN
& ASSOCIATES, INC.
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TBPE #F-45 / TLSF #100231 / TBAE # 1787
LIMITED SERVICES AUTHORIZATION
Design
Professional
Firm:
Date:
BAKER-AICKLEN & ASSOC., INC.
507 West Liberty Avenue
Round Rock, Texas 78664
December 5, 2013
Project Name/Location:
± 240 Acres, Old Settlers Park,_ Round Rock, Texas
Client: City of Round Rock
Attn: David Buzzell, RLA, ASLA
301 W. Bagdad, Suite 250
Round Rock, TX 78664
Phone/Fax: P: 512.341.3345 F: 512.218.5548
Email: dbuzzell@xoundrocktexas.gov
Contract No. 13-3189
Scope/Intent and Extent of Services:
1. Prepare a TSPS Category 6, Condition II Topographic Survey of approximately 240 acres of land (see attached
exhibit).
2. Provide six benchmarks at locations as designated by client.
3. Utility locate request to be submitted to Texas 811, all utility markings to be incorporated into survey.
Fee Arrangement:
Fixed Fee basis in the amount of $45,910.00, plus reimbursable expenses.
Special Conditions:
1. Assisting the Client in resolution of any boundary conflicts or discrepancies identified during the course of the
survey will be handled as an additional service.
2. Any requested services not specifically covered by the above listed Scope of Services will be
provided on an actual time and materials expended basis in accordance with the attached Standard
Rate Schedule.
Prepared by:
Parker J. Graham, RPLS / Survey Manager
(printed name/title)
Offer
12/5/13
(signature) date
R. David Strutton, Vice President
(printed name/title)
Baker-Aicklen & Associates, Inc.
(name of Design Professional Firm)
CM -13- i. -ass
The Professional Services Agreement as well as the
attached rate schedule are a part of this Agreement.
Acce
/2A7/1
(signature) date
5kevMo\-wooc\ CO\1 N\Oono e\el
(printed name/title)
(name of Client)
. 1
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PROFESSIONAL SERVICES AGREEMENT
CITY OF ROUND ROCK, as CLIENT engages Baker-Aicklen & Associates, Inc. as ENGINEER/SURVEYOR/LANDSCAPE ARCHITECT/PLANNER
(ENG/SURV/LA/PLA) to perform professional services for the assignnent described on the attached proposal.
SERVICES: ENG/SURV/LA/PLA agrees to perform Basic Services and Additional Services in conformance with the following descriptions,
definitions, terms and conditions.
A. BASIC SERVICES:
See reverse side.
B. ADDITIONAL SERVICES: All work performed by ENG/SURV/LA/PLA which is either described in this paragraph or not included in the
Basic Services defined above, shall constitute Additional Services. These shall include:
1. Travel and subsistence to points other than ENG/SURV/LA/PLA or CLIENT'S offices and project site.
2. Copies of final reports, studies, drawings and other data in excess of one (1) set or that specified.
3. Revisions to approved reports, studies, drawings and other data.
4. Other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted engineering
practice.
II. COMPENSATION: CLIENT agrees to pay ENG/SURV/LA/PLA for above described services in accordance with the following descriptions,
definitions, terms and conditions.
A. BASIC SERVICES: Compensation will be on a fixed fee basis for: $ . plus reimbursable expenses.
B. ADDITIONAL SERVICES: ENG/SURV/LA/PLA compensation will be on an hourly -charge basis for personnel services plus Reimbursable
Expenses (defined below):
1. HOURLY CHARGE: Hourly charges are to be based on the current Standard Rate Schedule effective at the time of billing.
2. REIMBURSABLE EXPENSES: Expenses in connection with Additional Services shall include transportation and subsistence, cost of
ENG/SURV/LA/PLA field office, reproduction, subcontracts and similar items. Such expenses shall be reimbursed at the following rates:
a. Transportation by ENG/SURV/LA/PLA vehicles: at ENG/SURV/LA/PLA standard rates.
b. Reproduction performed in ENG/SURV/LA/PLA office: at prevailing commercial rates.
c. All others: actual cost to ENG/SURV/LA/PLA plus 15% service charge.
III. PAYMENTS: ENG/SURV/LA/PLA will invoice CLIENT semi-monthly in amounts based on ENG/SURV/LA/PLA estimate of the portion of the
Basic Services completed, plus charges for Special Services performed. CLIENT agrees to promptly pay ENG/SURV/LA/PLA at his office in
Williamson County, Texas, the full amount of each such invoice upon receipt. A charge of 1.5% per month may be added to the unpaid balance of
invoices not paid within 30 days after date of invoice. If the invoice is not paid within 60 days, ENG/SURV/LA/PLA may, without waiving any claim
or right against Client, and without liability whatsoever to the Client, terminate the performance of the services. Retainers shall be credited on the
final invoice.
IV. OWNERSHIP OF DOCUMENTS: All documents, including original drawings, CAD files, estimates, specifications, field notes and data are and
shall remain the property of ENG/SURV/LA/PLA; however, Client will be furnished, upon request duplicate copies of original drawings, CAD files
and other documents, but agrees that he will use such copies solely in connection with the project covered by this Agreement and for no other purpose.
V. OPINION OF PROBABLE CONSTRUCTION COST: Opinion of probable construction cost prepared by the ENG/SURV/LA/PLA represents his
reasonable skill as a design professional familiar with the construction industry. It is recognized, however, that the ENG/SURV/LA/PLA has no
control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding or market
conditions. Accordingly, the ENG/SURV/LA/PLA cannot and does not guarantee that bids will not vary from any cost estimate prepared by him.
VI. INSURANCE: ENG/SURV/LA/PLA agrees to maintain worker's compensation insurance to cover all of its own personnel engaged in performing
services for CLIENT under this Agreement. ENG/SURV/LA/PLA also agrees to maintain public liability insurance covering claims against
ENG/SURV/LA/PLA for damages resulting from bodily injury, death or property damage from accidents arising in the course of services performed
under this Agreement.
VII. LIABILITY LIMITATION: ENG/SURV/LA/PLA shall have no liability to CLIENT or to others for any reasons beyond use of reasonable skill in
performing the services for the assigrment covered by this Agreement. In no event shall ENG/SURV/LA/PLA professional liability exceed amount of
the total compensation received by ENG/SURV/LA/PLA under this Agreement, limited to a maximum of $50,000.
VIII. DISPUTE RESOLUTION: In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion
of the project, the CLIENT and the ENG/SURV/LA/PLA agree that all disputes between them arising out of or relating to this Agreement shall be
submitted to nonbinding mediation and, if necessary, followed by binding arbitration. The CLIENT and the ENG/SURV/LA/PLA further agree to
include a similar mediation/arbitration provision in all agreements with independent contractors and consultants retained for the project and to require
all independent contractors and consultants also to include a similar mediation/arbitration provision in all agreements with subcontractors,
subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties
to those agreements and, if necessary, followed by binding arbitration.
IX. TERMINATION:
A. CONDITIONS OF TERMINATION: This Agreement may be terminated without cause at any time prior to completion of
ENG/SURV/LA/PLA services either by CLIENT or by ENG/SURV/LA/PLA, upon seven days written notice to the other at the address of
record. Termination shall release each party from all obligations of this Agreement, except as specified in paragraph IX.B below.
B. COMPENSATION PAYABLE ON TERMINATION: On Termination, by either CLIENT or ENG/SURV/LA/PLA, CLIENT shall pay
ENG/SURV/LAJPLA with respect to Basic Engineering Services which have been completed an amount fixed by applying the rate specified for
Additional Services in paragraph II.B to all Basic Services performed to the date of termination, plus an amount fixed by applying the rate
specified in paragraph II.B to all Additional Services performed to date of termination (including all Reimbursable Expenses incurred).
X. SUCCESSORS AND ASSIGNS: CLIENT and ENG/SURV/LA/PLA each binds himself, and his partners, successors, executors, administrators and
assigns to the other party of this Agreement and to partners, successors, executors, administrators and assigns of such other party in respect to all
covenants of this Agreement. Neither CLIENT nor ENG/SURV/LA/PLA shall assign, sublet, or transfer his interest in this Agreement without the
written consent of the other. Nothing herein shall be construed as giving any rights or benefits hereunder to anyone other than CLIENT and
ENG/SURV/LA/PLA.
XI. SPECIAL PROVISION: This instrument contains the entire Agreement between CLIENT and ENG/SURV/LA/PLA, except as additionally stated
below:
Limited Professional Services Agreement on reverse side forms a part of this agreement, as well as attached Standard Rate Schedule that may change
without notice in consideration of changes in price indices and pay scales applicable to the period when services are in fact being rendered.
XII. INVALIDATION: If this Agreement is not executed by CLIENT within 30 days of the date tendered, it shall become invalid unless
ENG/SURV/LA/PLA extends the time in writing.
XIII. MODIFICATIONS: No one has authority to make variations in, or additions to the terms of this Agreement on behalf of ENG/SURV/LA/PLA other
than one of its Officers, and then only in writing signed by him.
7/12 LSA/FF
STANDARD RATE SCHEDULE
Labor Rate Table 60
Effective January 1, 2013 the following rates are recommended for work performed on an
hourly -charge basis. Rates include company overhead and profit for services accomplished
during regular working hours.
DIRECT LABOR
OFFICE PERSONNEL SERVICES
Classification
Sr. Project Manager$175 er hour
Rates
Managing Planner $170 per hour
Managing Landscape Architect $170 per hour
Managing Surveyor/GIS $170 per hour
$170 per hour
er hour
Sr. Landscap eArchitect $150 per hour
Sr. Project Engineer/Surveyor/Planner $150 per hour
Construction Manager $150 per hour
Sr. Project Engineering/Surveying/Planning/GIS Coordinator $140 per hour
Project Engineer/Surveyor/Planner $130 per hour
Project Engineering/Surveying/Planning/GIS Coordinator $130 per hour
Sr. Project Engineering/Surveying/Planning/GIS Designer $120 per hour
Sr. Project Engineering/Surveying/Planning/GIS Associate $115 per hour
Project Engineering/Surveying/Planning/GIS Designer $110 per hour
Project Landscape Architect $110 per hour
$105 per hour
$100 per hour
$90 per hour
g y g Technician $85 per hour
CAD/GIS Computer Operator $70 per hour
Administrative Assistant $70 per hour
Expert Witness/Testimony/Deposition Services Double Rate
Department Manager $175 per hour
$240 per hour
Rates
$85 per hour
$150 per hour
$185 per hour
$225 per hour
Managing Construction Manager
Prosect Mana er
Engineering/Surveying/Planning/GIS Associate
Engineering/Surveying/Planning/GIS Assistant
Sr. Engineering/Surveying/GIS CAD Technician
En ineerin /Surve in /GIS CAD
Principal (as appropriate)
FIELD PARTY SERVICES
1 -Man Field Party
2 -Man Field Party
3 -Man Field Party
4 -Man Field Party
DIRECT EXPENSES
Transportation:
By Firm's Passenger Vehicles Charged at current IRS allowable rate
By Firm's Survey Trucks (Notes 1, 2, & 3) Charged at current IRS allowable rate
Direct Expense - Reproduction & Printing by Firm, Prevailing
Survey Stakes, Lathes, Iron Rods, Commercial Rates Or
Subsistence of out -of -city services, and other Direct Expense Cost Plus 15%
* Not default rates. These rates are used as required in special situations only and with Client notification.
NOTES:
1. Field Party rates include equipment, supplies and survey vehicles. Abnormal use of stakes, lathes, etc.,
used such as during the construction phase of a project will be charged as indicated.
2. Field party time charge will be made for show -up time and return to office, resulting from inclement
weather conditions, etc.
3. Field Party stand-by time will be charged for at the above -shown appropriate rates.
4. The firm's professional liability is limited to the total amount of compensation under the Professional
Services Agreement to a maximum of $50,000.
04-01-13 BAKER-AICKLEN
& ASSOCIATES, INC.
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