CM-14-01-290City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Advertising Order Form with Community Impact
Newspaper.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/10/2014
Dept Director: Will Hampton, Communications Director
Cost: $13,200.00
Indexes: General Fund
Attachments: Contract Approval_Ric.pdf, Community Impact_2014 Contract.pdf
Department: Administration
Text of Legislative File CM -14-01-290
Five departments will utilize the discounted ad rate given by Community Impact to advertise events
and happenings. Art Council, City Arts, Parks and Recreation, Library, and Downtown Events.
Community Impact is a monthly publication that is distributed to homes in Round Rock, Pflugerville,
Cedar Park, and Georgetown.
Staff recommends approval.
City of Round Rock Page 1 Printed on 19!2014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Administration
Project Mgr/Resource: Will Hampton
City Manager Approval
CMA Wording
Project Name: Advertising Order Form
ContractorNendor: Community Impact Newspaper
Consider authorizing an Advertising Order Form with Community Impact Newspaper.
Approval
EI Employee
Notes/Comments
Date January 3, 2014
COmri1UMTY
IMPACT
NEWSPAPER
LOCAL. USEFUL. EVERYONE GETS IT.,
Advertising Order Form
P.O. Box 2895
Pflugerville, TX 78691
Office: (512) 989-6808
Fax: (512) 989-6809
Company information
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Special pubtitations
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Amount
Healthcare Directory
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Notes:
Community Impact (4 wspaper Representative
11,/i 7/13 IP
Date Client (Advertiser/Agency mut orized Representative)
Date
• Client acknowledges that ads will be invoiced by insertion 20 business days prior to "in home" date and agrees to pay in full 10 business days prior to "in home" date. Ads running
in more than one market during the same month will be invoiced and paid as a group, unless Client requests otherwise.
• Client acknowledges that any cancellations or changes in the above specifications and/or schedule must be in writing and must arrive at the Community Impact Newspaper office
30 days prior to the next "final" date. Any advertising cancelled after this date may be charged at 100% of the contracted rate.
• If contract is not fulfilled for any reason, Client agrees to pay a short rate equal to the difference between the contract rate and the eamed rate for each of the fulfilled insertions.
• Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent accounts are subject to
collection actions and Client assumes responsibility for collection and attorney fees.
• Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising copy, whether or not the same
has already been acknowledged and/or previously published.
• In the event of errors in or omissions of any advertisement(s), Community Impact Newspapees liability shall not exceed the value of the advertisement that ran in Community
Impact Newspaper. It is the policy of Community Impact Newspaper to run a "make -good" advertisement in the next issue.
• Client assumes full responsibility for ad content and agrees that Community Impact Newspaper will not be held liable for violations of local, state or federal statutes or legislation.
• Retumed checks are subject to a $25.00 retum fee.
Payment information
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Billing contact
Invoice delivery
❑ Mail ❑ E-mail
❑ Both
Billing e-mail
Billing phone
Billing address
City, state, zip
Payment notes
❑ I hereby authorize Community Impact Newspaper to charge the contracted monthly amount to my credit card.
Card type
❑ MasterCard ❑ Visa ❑ American Express ❑ Discover
Card number
Expiration date
Auth code
Signature
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Date
Thank you for your business!
CM- 14-o\-