CM-14-01-292ROUND ROCK TEXAS
PURPOSE MSVM PROSPERITY
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing Term Renewal Agreement No. 1 to "City of Round
Rock Agreement for Purchase of Advance Inspection , Advance Cleaning,
and Repair of Protective Ensembles for Structural Fire Fighting from Gear
Cleaning Solutions, L.L.C.°
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/17/2014
Dept Director: David Coatney, Fire Chief
Cost: $25,000.00
Indexes: General Fund
Attachments: Gear Cleaning Solutions, L.L.C.
Department: Fire Department
Text of Legislative File CM -14-01-292
Consider executing Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Advance Inspection, Advance Cleaning, and Repair of Protective Ensembles for Structural Fire Fighting
from Gear Cleaning Solutions, L.L.C."
The National Fire Protection Association, NFPA 1851 Edition 2008 for the Care and Maintenance of
Protective Ensembles and Ensembles Elements for Structural Fire Fighting, requires that advance
cleaning and inspection protective ensembles and ensemble elements for structural fire fighting be done
annually and that the person(s) who does this advance cleaning and inspection be trained by the
manufacturer. In addition, a person(s) who does repairs to protective ensembles and ensemble elements
for structural fire fighting the must be in compliance with NFPA 1971, trained by the manufacturer and
certified by a third- party certification organization. Gear Cleaning Solution meets these requirements.
The total cost listed on the contract is based off of every line item # being done in a single year. Repairs,
decontamination and biological disinfection and done as needed.
The estimated annual cost is $25,000.00 for the advance cleaning and inspection of protective ensembles
and ensemble elements for structural fire fighting.
Approval
City of Round Rock
Page 1 Printed on 1/13/2014
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Fire/Emergency Management
Project Mgr/Resource: Charles Meserole
[]Council Action:
ORDINANCE
Agenda Wording
Term Renewal Agreement No. 1 for Advanced Inspections,
Advanced Cleaning, and Repair of Protective Ensembles for
Project Name: Structural Fire Fighting
Contractor/Vendor: Gear Cleaning Solutions, L.L.C.
Fl RESOLUTION
[]City Manager Approval
CMA Wording
Consider executing Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of Advanced Inspection,
Advanced Cleaning, and Repair of Protective Ensembles for Structural Fire Fighting from Gear Cleaning Solutions, L.L.C."
Attorney�roval
Attorney
Notes/Comments
Date //j/jV
O:\wdox\SCCInts\0122\1401\MISC\00289847.XLS Updated 6/3/08
CITY OF ROUND ROCK
STATE OF TEXAS
COUNTY OF TRAVIS
COUNTY OF WILLIAMSON
KNOW ALL BY THESE PRESENTS:
TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF ADVANCED INSPECTION, ADVANCED CLEANING, AND
REPAIR OF PROTECTIVE ENSEMBLES FOR STRUCTURAL FIRE FIGHTING
FROM GEAR CLEANING SOLUTIONS, L.L.C."
This Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Advanced Inspections, Advanced Cleaning, and Repair of Protective Ensembles for Structural
Fire Fighting from Gear Cleaning Solutions, L.L.C.," hereinafter called "Renewal Agreement,"
is made by and between the City of Round Rock, Texas, a home -rule municipality whose offices
are located at 221 East Main Street, Round Rock, Texas 78664, hereinafter called the "City" and
Gear Cleaning Solutions, L.L.C., whose offices are located at 2221 Manana Drive, Suite 190,
Dallas, Texas 75220, hereinafter called "Vendor."
WHEREAS, the City and Vendor executed the referenced "City of Round Rock
Agreement for Purchase of Advanced Inspections, Advanced Cleaning, and Repair of Protective
Ensembles for Structural Fire Fighting from Gear Cleaning Solutions, L.L.C.," hereinafter called
the "Agreement," on April 10, 2009; and
WHEREAS, the initial term set forth in the Agreement was five (5) consecutive twelve-
month periods from the effective date of the Agreement;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Renewal Agreement, the City and Vendor agree as follows:
I.
Pursuant to Section 2.01 of the Agreement, the Agreement is renewed for the first of two
(2) allowable successive twelve-month periods. Said first renewal shall begin the last day of the
initial term of the Agreement.
00289492/ss2
CM-114-ot - act a
II.
This Renewal Agreement embodies the first twelve-month renewal period following the
expiration of the original term of the Agreement, and extends the original Agreement as to time
only with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates indicated.
CITY OF ROUND ROCK, TEXAS
By:
Printed Name:
Title:
Date Signed:
Attest:
By:
Sara L. White, City C erk
For City, Approved as to Form:
By:
Stephan L. Sheets, City Attorney
2
GEAR CLEANING SOLUTIONS, L.L.C.
By:
Printed Name:
Title:
Date Signed: