CM-14-02-317"ROUND ROCK. TEXAS
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City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider Authorizing a Sponsorship Agreementwith Ideal Signs in
connection with The Round Rock Sports Center.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 2/14/2014
Dept Director: Chad McDowell, General Services Director
Cost:
Indexes:
Attachments: Contract, LAF
Department: General Services Department
Text of Legislative File CM -14-02-317
Sponsorship Agreement includes signage in the facility.
Staff Recommends Approval
Cost
Sponsor will pay a yearly fee of $5,165.00 with trade items outlined in this agreement
City of Round Rock Page 1 Printed on 2/13/2014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: General Services
Project Mgr/Resource: Chad McKenzie
City Manager Approval
CMA Wording
Project Name: Sponsorship Agreement
Contractor/Vendor: Ideal Signs
Consider Authorizing a Sponsorship Agreement with Ideal Signs in connection with The Round Rock Sports Center.
Approval
X❑ Employee EE Bowden Date February 4, 2014
Notes/Comments
SPONSORSHIP AGREEMENT
ROUND ROCK SPORTS CENTER
This Sponsorship Agreement ("Agreement") is entered into as , 2014, by and among
Ideal Signs ("Sponsor"), a corporation, and the City of Round Rock, Williamson County, State of Texas, a
home -rule municipal corporation, ("City"), for the purposes of contracting certain sponsorship rights as set
forth herein concerning the City of Round Rock's Facility known as the Round Rock Sports Center ("Sports
Center").
WHEREAS, City owns, operates and leases Sports Center, located at 2400 Chisholm Trail Drive,
Round Rock, Texas, for various sports and recreational events and activities; and
WHEREAS, Ideal Signs desires to be a sponsor of the Sports Center based upon the terms set forth
below.
NOW THEREFORE, in consideration of the terms, conditions and covenants herein contained, the
parties agree as follows:
1. The term of this Agreement and the sponsorship rights granted hereunder shall commence on
February 1, 2014 and continue through September 30, 2014 ("Expiration Date") at which time the
sponsorship rights granted hereunder shall automatically terminate.
2. In consideration of the grant of specified sponsorship rights under this Agreement, Sponsor
shall pay the following sponsorship fee: the sum of Five Thousand One Hundred Sixty Five and 00/100
dollars ($5,165.00) in trade items as outlined in this agreement. Sponsor shall pay such sponsorship fee,
along with material production costs, to the City upon execution of this Agreement.
3. The Sponsor shall receive the following sponsorship benefits:
✓ 1 Banner placed above Multi-purpose Room
✓ 1 Banner placed above Referee Lounge
o Banners shall contain elements mutually agreed upon by both parties
including, but not limited to, Ideal Signs logo and Sports Center website.
4. The Sponsor shall be responsible for the following:
Payment of annual sum with the following trade items
• 2, 7.5' x 18' snap frames ($1100 each)
• 2, 7.5' x 18' single -sided banners ($435 each)
• 4 Cooler decals ($17.50 each)
• 1 Window Graphic (895.00)
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• 1 Sports Center Banner ($140.00)
• Installation of snap frames & single -sided banners ($790)
• Removal and Reinstall of existing wall -mounted 7.5' x 18' banners ($1000)
5. The City shall be responsible for the following:
Displaying Ideal Signs branded banner
Placing Ideal Signs logo, with hyperlink, on the Round Rock Sports Center website
(www.rrsportscenter.com)
6. The parties may agree in writing, subject to the approval of the City's authorized agent, to
extend the Agreement prior to the expiration of the initial term or any subsequent extended term.
7. Each party shall indemnify, and hold the other party harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other
costs or fees arising out of, or incident to, concerning or resulting from the fault of the other party. Nothing
herein shall be deemed to limit the rights of the parties (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
8. Sponsor, its agents, and employees shall use best efforts to comply with all applicable federal
and state laws, the Charter and Ordinances of the City of Round Rock, as amended, and with all applicable
rules and regulations promulgated by local, state and national boards, bureaus and agencies.
9. This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive
venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed
in accordance with the laws and court decisions of the State of Texas.
10. if any party breaches any of the terms and conditions of this Agreement and fails to rectify
such default in accordance with a written notice from a non -defaulting party within ten (10) days after the
date of such notice (or a longer period if all parties agree to same in writing), a non -defaulting party may
terminate this Agreement at any time thereafter.
10.1 City may terminate this Agreement immediately if any of the following occur:
10.1.1 Sponsor is wound up or dissolved, becomes insolvent or enters into an
agreement with its creditors, or if a receiver, manager or liquidator is appointed in respect of
Sponsor;
10.1.2 Sponsor's business operations or the business or activities of any associated
company are contrary to any City of Round Rock policy;
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10.1.3 City determines that, for whatever reason, it should no longer use the
sponsored purpose/product or be associated with Sponsor.
10.2 Sponsor may terminate this Agreement immediately if it determines that, for
whatever reason, it no longer wishes to continue sponsorship as set forth herein.
10.3 The rights and remedies herein conferred are cumulative and not exclusive of any
other rights or remedies, and shall be in addition to every other right, power and remedy that Sponsor
may have, whether specifically granted herein, or hereafter existing at law, in equity or by statute,
and any and all such rights and remedies may be exercised from time to time and as often and in such
order as Sponsor may deem expedient. No delay or omission in the exercise or pursuance of any
right, power, or remedy shall impair any such right, power, or remedy or be construed to be a waiver
thereof.
10.4 If this Agreement is terminated, Sponsor shall not be required to pay any unpaid
installments of the sponsorship fee (if payment is by installment).
10.5 The termination of this Agreement shall not prevent any party from taking action to
enforce a term or condition of this Agreement in respect of any breach occurring prior to such
termination.
10.6 Upon the occurrence of default, the defaulting or breaching party agrees to pay all
damages, costs, and expense, including without limitation, reasonable attorneys' fees and legal
expenses, incurred by the non -defaulting or non -breaching party in recovering such damages, costs,
and expenses or in enforcing or exercising any remedies under this Agreement.
11. The rights of either party under this Agreement shall not be transferable or assignable either
in whole or in part.
IN WITNESS WHEREOF, City and Sponsor have executed this Agreement on the dates indicated.
City of Round Rock, Texas
BY:
Printed Name: 5 • e N‘prwcoct
DTate: �i9`7 - tit
Date Signed: p- /
Attest:
By:
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Sara L. White, City Clerk
For City, ; a proved as o Form:
By:
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Printed Name:
Title:
Date Signed: