CM-2014-3731RotriOCK TEXAS
PURPOSE Ni41ON PROSPERITY
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing an Accreditation in State Library Application for Local
Fiscal Year 2013, for the Texas State Library and Archives Commission.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/28/2014
Dept Director: Michelle Cervantes, Library Director
Cost:
Indexes:
Attachments: Contract Management Approval Form, Accreditation in State Library
System -Fiscal Year -2013-a1
Department: Library Department
Text of Legislative File CM -2014-373
TSLAC Annual Report due to the state this time each year.
Replace with Recommended Action (the ..Recommended Action above must not be removed)
City of Round Rock Page 1 Printed on 3/27/2014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Library
Project Mgr/Resource: Michelle Cervantes
City Manager Approval
CMA Wording
Project Name: Accreditation in State Library System Application
ContractorNendor: Texas State Library and Archives Commission
Consider executing an Accreditation in State Library System Application for Local Fiscal Year 2013, for the Texas State Library
and Archives Commission.
Approval
X❑Employee EE Bowden ate March 25, 2014
Notes/Comments
ACCREDITATION IN STATE LIBRARY SYSTEM
APPLICATION
Local Fiscal Year 2013
This form must be completed by public libraries applying for accreditation in the State Library System and
submitted on or before April 30, 2014.
LIBRARY NAME: nA t , (3YAxl.) CITY o.k_nc ock
Certification
The below signed certify, to the best of their ability, that the information contained
in the library's annual report is complete and accurate for local fiscal year 2013.
All applicable signatures are necessary, based on library's legal establishment.
SIGNATURE of
(check one)
❑ Mayor
❑ City Manager
❑ District Board Chair
❑ County Judge
❑ School Superintendent
Signatures of city secretaries, county clerks,
etc. will not be accepted.
Eke\i-c orwo\
Typewritten or printed name
Michelle Cervantes
SIGNATUR of Head Librarian Typewritten or printed name
SIGNATURE of Library Board Chair Typewritten or printed name
Only one electronic copy needed. Scan and send by email to: vgreenwoodPtsl.texas.gov, or fax to: (512) 936-2306
Accreditation SFY2015
CM -2014-373
ACCREDITATION IN STATE LIBRARY SYSTEM
APPLICATION
Local Fiscal Year 2013
This form must be completed by public libraries applying for accreditation in the State Library System and
submitted on or before April 30, 2014.
LIBRARY NAME: CITY
Certification
The below signed certify, to the best of their ability, that the information contained
in the library's annual report is complete and accurate for local fiscal year 2013.
All applicable signatures are necessary, based on library's legal establishment.
SIGNATURE of
(check one)
❑ Mayor
❑ City Manager
❑ District Board Chair
❑ County Judge
❑ School Superintendent
Signatures of city secretaries, county clerks,
etc. will not be accepted.
Typewritten or printed name
Michelle Cervantes
SIGNATURE of Head Librarian Typewritten or printed name
SIGNATURE of Library Board Chair Typewritten or printed name
Only one electronic copy needed. Scan and send by email to: vgreenwood@tsl.texas.gov, or fax to: (512) 936-2306
Accreditation SFY2015
ACCREDITATION IN STATE LIBRARY SYSTEM
APPLICATION
Local Fiscal Year 2013
This form must be completed by public libraries applying for accreditation in the State Library System and
submitted on or before April 30, 2014.
LIBRARY NAME: CITY
Certification
The below signed certify, to the best of their ability, that the information contained
in the library's annual report is complete and accurate for local fiscal year 2013.
All applicable signatures are necessary, based on library's legal establishment.
SIGNATURE of
(check one)
❑ Mayor
❑ City Manager
❑ District Board Chair
❑ County Judge
❑ School Superintendent
Signatures of city secretaries, county clerks,
etc. will not be accepted.
Typewritten or printed name
Michelle Cervantes
SIGNATURE of Head Librarian Typewritten or printed name
SIGNATURE of Library Board Chair Typewritten or printed name
Only one electronic copy needed. Scan and send by email to: vgreenwood@tsl.texas.gov or fax to: (512) 936-2306
Accreditation SFY2015
ANNUAL REPORT FOR LOCAL FISCAL YEAR 2013
This report is due at the Texas State Library and Archives Commission by April 30, 2014. All data
applies to your library's 2013 fiscal year. We strongly urge libraries to report no later than March 31
2014, to provide time to make any necessary revisions.
SECTION 1: LIBRARY INFORMATION: Central/Administrative Library
Library Contact Information. This section requests information for contacting the library, its staff,
board, and friends group. By entering this information you understand that this becomes public
information.
NOTE: In the online form, questions 1.1 through 1.19 have been prefilled and locked. You will not be
able to change the data. Please contact TSLAC staff if changes need to be made to these questions.
Library Name
1.1 Round Rock Public Library System
County
1.2 Williamson
The local fiscal year covered by this report began (1.3). 10/01/2012 and ended (1.4) 09/30/2013
Mailing Address
216 E Main Ave
1.5 Street or PO Box
Round Rock
1.6 City
78664
1.7 zip code
5245
1.8 4 -digit zip ext.
Street Address
(if different)
216 E Main Ave
1.9 Street or PO Box
Round Rock
1.10 City
78664
1.11 zip code
5245
1.12 4 -digit zip
ext.
Phone
(512) 218-7000
1.13 (Area code) Phone number
Telefax
(512) 218-7061
1.14 (Area code) Phone number
Admin E-mail Address
Head Librarian/Director - Do not
use personal email addresses if not
for public consumption.
mcervantes@round-rock.tx.us
1.15
E-mail Address (Library)
1.16 dowens@round-rock.tx.us
Internet/Web Address
1.17 http://www.roundrocktexas.gov/library
Head Librarian
(If the Head Librarian position is
vacant, contact TSLAC staff)
Michelle
1.18 First Name
Cervantes
1.19 Last Name
N Listed Telephone
Is this a number that can be accessed through Directory Assistance?
1.20 56 Yes
• No
Is the information provided in 1.1 through 1.19 correct?
Please contact TSLAC staff if any of the information in 1.1 through 1.19 has changed.
1.21 0 Yes
• No
Contact Person
(person completing
report)
Michelle
1.22 First Name
Cervantes
1.23 Last Name
1.24 Email mcervantes@roundrocktexas.gov
Texas Public Libraries Annual Report
Page 1
agAccreditation-related question
Board Chair
n/a
1.25 First Name
n/a
1.26 Last Name
Friends of the Library
President
Linda
1.27 First Name
Beebe
1.28 Last Name
SECTION 2: OUTLETS
This section requests information on public service outlets. Report figures as of the last day of the
fiscal year. If there is a new branch, but it was not open for business before the end of your local fiscal
year, it should not be included on this report.
BRANCH LIBRARIES. Number of branch libraries
Administered from a central unit, branch libraries are auxiliary units that have at least all of the following:
• separate quarters,
• an organized collection of library materials,
♦ paid staff
• a regular schedule for being open to the public
2.1 0
BOOKMOBILES. Number of bookmobiles in use
A bookmobile is a traveling branch library and has at least all of the following:
• a truck or van that carries an organized collection of library materials,
• paid staff
• regularly scheduled hours (bookmobile stops) for being open to the public
2.2 0
RENOVATIONS, EXPANSION, NEW CONSTRUCTION.
Has the main library building(s) or any branch library been renovated, expanded, or
new construction completed within the period covered by this report? (Structural
changes only.)
2.3 ■ Yes
No
SQUARE FOOTAGE OF THE MAIN LIBRARY.
This is the area on all floors enclosed by the outer walls of the library.
Include all areas occupied by the library, including those areas off-limits to the public.
Include areas shared with another agency or agencies if the library has use of that
area,
2.4 43,000 sq ft
Texas Public Libraries Annual Report NAccreditation-related question
Page 2
SECTION 3: EXPENDITURES
Local accounting practice will generally determine whether a particular expense is classified as
operating or capital expense.
• Do not report the value of free items as expenditures.
• Do not report estimated costs.
• Report only those grant awards directly spent by your library. Do not report grant funds spent
for your library by another entity.
• Significant costs of ordinary operating expenditures, especially benefits and salaries, that are
paid by other taxing agencies (government agencies with the authority to levy taxes) on behalf
of the library may be included if the information is available.
• Any operating expenditure not covered by Staff and Collection Expenditures should be
reported in Other Operating Expenditures, question 3.8.
• These expenditures are from all sources of revenue, including federal, state, and foundation
monies. The information reported in Expenditures may differ from the information reported in
Library Revenue by Source.
• REPORT ACTUAL EXPENDITURES, NOT BUDGETED AMOUNTS
OPERATING EXPENDITURES
Operating Expenditures are those current and recurrent costs necessary to support library services.Only such
funds that are supported by expenditures documents (such as invoices, contracts, payroll records, etc.) at the
point of disbursement should be included.
STAFF EXPENDITURES
Salaries and Wages Expenditures
This amount should be the salaries and wages for all library staff including plant
operation, security and maintenance staff. Include salaries and wages before deductions,
but exclude "employee benefits." Include longevity, merit, and other funds paid directly to
employees. Do not report salaries paid by an outside entity, such as Green Thumb
employees or employees paid under a training program administered through another
entity.
3.1
$1,136,100
Employee Benefits Expenditures
These are the benefits outside of salary and wages paid and accruing to employees
(including plant operations, security, and maintenance staff), regardless of whether the
benefits or equivalent cash options are available to all employees. Include amounts for
direct paid employee benefits including social security, retirement, medical insurance, life
insurance, guaranteed disability income protection, unemployment compensation,
worker's compensation, tuition, and housing benefits.
3.2
$512,601
Total Staff Expenditures (3.1 + 3.2)
3.3
•
$1,648,701
Texas Public Libraries Annual Report
Page 3
XAccreditation-related question
COLLECTION EXPENDITURES
Include all operating expenditures from the library budget for all materials in print, microform, electronic, and
other formats considered part of the collection, whether purchased, leased, or licensed. Exclude charges or
fees for interlibrary loans and expenditures for document delivery.
Print Materials Expenditures
Books, serial back files, current serial subscriptions, government documents, and any
other print acquisitions.
3.4 $219,250
Electronic Materials Expenditures
Report all operating expenditures for electronic (digital) materials. Types of electronic materials include e -books,
audio and video downloadables, e -serials (including journals), government documents, databases (including
locally mounted, full text or not), electronic files, reference tools, scores, maps, or pictures in electronic or digital
format, including materials digitized by the library. Electronic materials can be distributed on magnetic tape,
diskettes, computer software, CD-ROM, or other portable digital carrier, and can be accessed
via access to the Internet, or by using an e -book reader. Include expenditures for materials
remote materials for which permanent or temporary access rights have been acquired.
via a computer,
held locally and for
►►►Exclude operating expenditures for library system software and microcomputer
software used only by the library staff or fees for TexShare databases. These are
reported in "Other Operating Expenditures."
3.5 $74,992
Other Materials Expenditures
Report all operating expenditures for other materials, such as microforms, audio and
video physical units, DVD, and materials in new formats.
3.6 $124,782
Total Collection Expenditures (3.4 +3.5 + 3.6)
3.7 $419,024
Other Operating Expenditures
This includes all expenditures other than those reported for Total Staff Expenditures
(Question 3.3) and Total Collection Expenditures (Question 3.7). Include expenses such
as binding, supplies, repair or replacement of existing furnishings and equipment; and
costs of computer hardware and software used to support library operations or to link to
external networks, including the Internet. Report contracts for services, such as costs for
operating and maintaining physical facilities, and fees paid to a consultant, auditor,
architect, attorney, etc.
►►►Include fees paid to the TexShare program.
3.8 $255,799
Total Direct Operating Expenditures (3.3 + 3.7 + 3.8)
3.9 $2,323,524
Indirect Costs (Optional — attach documentation if claimed)
This should only be reported when a library has failed to meet the Maintenance Of Effort requirement for
accreditation in state library system. If included, the expense must be documented by the local government
entity that provided the service, and the document must be submitted to the state library with a signature from a
government official with fiscal authority. An indirect cost is a cost incurred for a normal library operating
expenditure (such as janitorial services, purchasing, accounting, grounds maintenance, utilities, insurance,
telecommunications, or payroll services) that is not assigned to the library's budget, but paid for by a local
government agency on behalf of the library. Do not include capital expenditures.
111 If you are claiming indirect expenditures and are uncertain whether an expenditure
may be claimed, please contact TSLAC staff.
3.10 $0
TOTAL OPERATING EXPENDITURES (3.9 +3.10)
3.11 $2,323,524
Texas Public Libraries Annual Report
Page 4
3C Accreditation -related question
CAPITAL OUTLAY — Do not include Operating Expenditures reported above
These would be one-time only or extraordinary expenditures. These are major capital expenditures (the
acquisition of or additions to fixed assets). Examples include expenditures for building sites, new buildings and
additions to or renovations of library buildings.
Include expenditures for furnishings, equipment and initial book stock for new buildings, building additions or
renovations; library automation systems, and new vehicles, and other one-time major projects. Include federal,
state, local, or other revenue used for major capital expenditures.
Exclude replacement and repair of existing furnishings and equipment, regular purchase of library materials, and
investments for capital appreciation. Exclude contributions to endowments, or
revenue passed through to another agency (e.g., fines).
Report actual expenditures, not budgeted or estimated amounts.
3.12 $0
SECTION 4: LOCAL FINANCIAL EFFORT
This section contains questions which will help determine whether the library meets the minimum
accreditation criteria.
Local Expenditures on Collections. - Of the amount shown in Total Library Collection
Expenditures (Question 3.7), how much was expended from local funds?
Report the total amount spent for library materials from local funds only. That is, that part of the amount of
Total Library Collection Materials in Question 3.7 that was paid for with city, library district, county, school
district, or other local revenue sources (such as fines, memorials, and monetary
gifts). This amount may be the same as Total Library Collection Materials, but do
not include materials expenditures from grant sources. 4.1 $419,024
►►/Local Expenditures on Collections is a subset of Local Operating
Expenditures and should be included in Question 4.2.
X Local Operating Expenditures - Of the amount shown in Total Operating Expenditures
(Question 3.11), how much was expended from local funds?
Report the amount of funds spent for total operating purposes from local funds only. That is, that part of the
amount in Total Operating Expenditures (Question 3.11) that was paid for with city,
library district, county, school district, and other local sources. This amount may be
the same as Total Operating Expenditures; however, do not include expenditures
from non -local grant sources. Include documented indirect costs (Question 3.10) onl
when necessary to meet the average of expenditures for the Maintenance of Effort
requirement.
4.2
$2,323,524
i
$e Local Government Expenditures - Of the amount shown in Total Operating Expenditures
(Question 3.11), how much was expended from local government funds?
Report the amount of funds spent for total operating purposes from local
government funds only. That is, that part of the amount in Total Operating
Expenditures (Question 3.11) that was paid for with city, library district, county, or
school district sources. 4.3 $2,323,524
//►Local Government Expenditures is a subset of Local Funds Expenditures
and should be included in Question 4.2.
Texas Public Libraries Annual Report
Page 5
Accreditation -related question
SECTION 5: LIBRARY REVENUE BY SOURCE
The total funds reported as Library Revenue will not necessarily equal the total of library expenditures
reported. Do not report grant funds spent on behalf of your library by some other entity. Do not report
salary revenue if the library did not pay the salary, as in the case of Green Thumb employees or
employees paid under a training program administered by another entity. Do not include indirect
costs.
OPERATING REVENUE
Report revenue received by the library for the current and recurrent costs of operation, including
recurring/ongoing grants. Report by source of revenue. Do not include revenue for major Capital
Expenditures, construction, renovation, endowment fund deposits, other extraordinary items such as
one-time grant awards, revenue not available for use by the library (e.g., fines), or funds unspent
from previous fiscal years
LOCAL GOVERNMENT REVENUE
All tax and nontax receipts appropriated by the city, library district, county, or school district to the
public library and available for expenditure by the public library. Do not include the value of any
contributed, indirect, in-kind services, or the value of any gifts and donations, fines, fees, or grants.
City, Cities, or Library District (include revenue from other cities)
5.1
$2,320,748
County or Counties (include revenue from other counties)
5.2
$0
School Districts
5.3
$0
Local Government Operating Revenue Subtotal (5.1 + 5.2 + 5.3)
5.4
$2,320,748
Other state funds
All revenue from funds collected by the State and distributed directly to your library for
expenditure by the public library.
/Do not include competitive grants from TSLAC.
►/Please use the "notes" to record the source of funds.
5.5
$0
Federal Library Services & Technology Act Funds (LSTA)
All revenue from a federal LSTA grant distributed directly to your library for
expenditure by the public library, received directly from the Institute for Museum and
Library Services agency.
►Do not include competitive grants from TSLAC.
►►Please use the "notes" to record the name of the LSTA program that were the
source of the funds.
5.6 .
$0
Other Federal funds
All other revenue from the federal government other than that reported in Question
5.19 distributed directly to your library for expenditure by the public library, including
such federal monies distributed by the State. Include BTOP funds.
Please use the "notes" to record the source of funds.
5.7
$0
Texas Public Libraries Annual Report
Page 6
Accreditation -related question
Federal Operating Revenue Subtotal (5.6 + 5.7 only)
5.8
$p
Foundation and corporate grants
Cash grants from private foundations or corporations that are received on an ongoing
basis. List all the sources in the "notes."
5.9
$0
Other local sources (interest, fines, donations from individuals or
Friends groups)
Report all revenue other than that reported in any of the other revenue categories.
Include monetary gifts and donations from individuals, interest, fines, and fees. Do not
include the value of any contributed services or the value of any non -monetary gifts
and donations.
5.10
$0
Other Operating Revenue Subtotal (5.9 + 5.10)
5.11
$p
TOTAL OPERATING REVENUE (5.4 + 5.5 + 5.8 + 5.11)
5.12
$2,320,748
CAPITAL REVENUE
Report revenue to be used for major capital expenditures, by source of revenue. Include funds
received for (a) site acquisition; (b) new buildings; (c) additions to or renovation of library buildings;
(d) furnishings, equipment and initial collections (all type) for new buildings, building additions, or
building renovations; (e) computer hardware and software used to support library operations, to link
to networks, or to run information products; (f) new vehicles; and (g) other one-time major projects.
Exclude revenue for replacement and repair of existing furnishings and equipment, regular purchase
of library materials, and investments for capital appreciation. Do not include revenue passed through
to another agency (e.g., fines), or funds unspent from previous fiscal years. Do not report revenue
that has already been reported in operating revenue.
City, Cities, or Library District (include revenue from other cities)
5.13
$0
County or Counties (include revenue from other counties)
5.14
$0
School Districts
5.15
$0
Other state funds
All revenue from funds collected by the State and distributed directly to your library for
expenditure by the public library.
►Do not include competitive grants from TSLAC.
►►Please use the "notes" to record the source of funds.
5.16
$0
Federal Library Services & Technology Act Funds (LSTA)
All revenue from a federal LSTA grant distributed directly to your library for expenditure
by the public library, received directly from the Institute for Museum and Library
Services agency.
/Do not include competitive grants from TSLAC.
►►Please use the "notes" to record the name of the LSTA program that were the source
of the funds.
5.17
$0
Texas Public Libraries Annual Report
Page 7
3e Accreditation -related question
Other Federal funds
All other revenue from the federal government other than that reported in Question 5.19
distributed directly to your library for expenditure by the public library, including such
federal monies distributed by the State. Include BTOP funds
►Please use the "notes" to record the source of funds..
5.18
$0
Foundation and corporate grants
Cash grants from private foundations or corporations that are received for the purpose
of major capital expenditures. List all the sources in the "notes."
5.19
$0
Other local sources (interest, fines, donations from individuals, or
Friends groups)
Report all revenue other than that reported in any of the other revenue categories.
Include monetary gifts and donations from individuals, interest, fines, and fees. Do not
include the value of any contributed services or the value of any non -monetary gifts and
donations.
5.20
$0
TOTAL CAPITAL REVENUE (Add all amounts, 5.14 through 5.20)
5.21
$0
Other cities or counties funding the Library
If the library received funds from a city or county other than the one in which the library
Amount received:
5.23
is located, list the appropriate cities or counties separately and indicate the total of the
funds received from each city or county.
City or County Name (5.22)
City or County Name (5.22)
5.23
City or County Name (5.22)
5.23
City or County Name (5.22)
5.23
City or County Name (5.22)
5.23
City or County Name (5.22)
5.23
Texas Public Libraries Annual Report XAccreditation-related question
Page 8
SECTION 6: LIBRARY COLLECTION
This section collects data on selected types of materials. It does not cover all materials for which
expenditures are reported in the Collection Expenditures section. Unless otherwise indicated, report for
each item, title, and physical unit the amount held at the end of the fiscal year. Physical units are
volumes, items, or pieces. For reporting purposes, a title is a publication that forms a separate
bibliographic whole, whether issued in one or several volumes, reels, or disks. The term applies equally
to printed materials, such as books and periodicals, as well as audio and video materials. Report only
items the library has acquired as part of the collection, whether purchased, leased, licensed, or donated
as gifts. Do not count un -catalogued paperbacks.
Most software systems include a method of determining number of titles. Libraries should use whatever
method their software provides. If no method is available, an estimate should be made.
NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is
determined by considering whether the item is restricted to a finite number of simultaneous users or an
unlimited number of simultaneous users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous
usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library
acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library
acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units"
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired.
For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that
collection would be counted as 100 "units".
Does the library have a catalog of its holdings available to the public that is
searchable, either manually or electronically, at a minimum by author, title,
and subject?
6.0 ® Yes
❑ No
Books in Print
Books are non -serial printed publications (including music and maps) that are bound in hard or soft covers, or
in loose-leaf format. Include non -serial government documents. Report the number of physical units, including
duplicates. Books packaged together as a unit (e.g., a 2 -volume set) and checked out as a unit are counted as
one physical unit. Do not count un -cataloged paperbacks.
Number of Titles Number of Volumes, Items, or
6.1 150,211
Physical Units
6.2 172,340
Audio Materials — Physical Materials
These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that
can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio
cartridges, audio discs (including audio -CD-ROMs), audio -reels, talking books, and other sound recordings
stored in a fixed, physical format. Do not include downloadable electronic audio files. Items packaged together
as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one
physical item.
Number of Titles
6.3
16,359
Number of Volumes, Items, or
Physical Units
6.4
16,954
Texas Public Libraries Annual Report
Page 9
g$Accreditation-related question
Audio Materials — Downloadable Units
These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be
reproduced (played back) electronically. Report the number of units. Report only items the library has selected
as part of the collection. Include both cataloged and uncataloged titles.
NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous
users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
(equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user
at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then
that item is counted as 10 "units"
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles
acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous
users, then that collection would be counted as 100 "units".
6.5 42
Video Materials — Physical Materials
These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without
sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer
monitor. Video formats may include tape, DVD and CD-ROM. Do not include downloadable electronic video
files. Items packaged together as a unit (e.g., two video cassettes or DVDs for one movie) and checked out as
a unit are counted as one physical item.
Number of Titles
6.6 12,150
Number of Volumes, Items, or
Physical Units
6.7 17,651
Video Materials — Downloadable Units
These are downloadable electronic files on which moving pictures are recorded, with or without sound.
Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or
video -enabled mobile device. Report the number of units. Report only items the library has selected as part of
the collection. Include both cataloged and uncataloged titles.
NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous
users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
(equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user
at a time, then that item is counted as 1 "unit'; if the library acquires rights to a single title for 10 simultaneous users, then
that item is counted as 10 "units"
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles
acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous
users, then that collection would be counted as 100 "units".
6.8 0
Electronic Books
Do not include TexShare holdings. E -books are digital documents (including those digitized by the library),
licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book
(monograph). Include non -serial government documents. E -books are loaned to users on portable devices (e -
book readers) or by transmitting the contents to the user's personal computer for a limited time. Include e -books
held locally and remote e -books for which permanent or temporary access rights have been acquired. Report
the number of physical or electronic units, including duplicates, for all outlets. For smaller libraries, if volume
data are not available, the number of titles may be counted. E -books packaged together as a unit (e.g., multiple
titles on a single e -book reader) and checked out as a unit are counted as one unit. Include items acquired
through a consortium. Report the number of units. Report only items the library has selected as part of the
collection. Exclude public domain or un -copyrighted e -books that have unlimited access, such as Project
Gutenberg.
NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by
considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous
users.
Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired
Texas Public Libraries Annual Report Accreditation -related question
Page 10
(equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user
at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then
that item is counted as 10 "units"
Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles
acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous
users, then that collection would be counted as 100 "units".
6.9
992
DATABASES
Report the number of licensed databases (including locally mounted or remote, full -text or not) for which
temporary or permanent access rights have been acquired through payment by the library, or by formal
agreement with the State Library or a cooperative agreement within the state or region. A database is a
collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts) with a common
user interface and software for the retrieval and manipulation of the data. Note: The data or records are usually
collected with a particular intent and relate to a defined topic. A database may be issued on CD-ROM, diskette,
or other direct access method, or as a computer file accessed via dial-up methods or via the Internet. Each
database is counted individually even if access to several databases is supported through the same vendor
interface (e.g., ProQuest, OCLC FirstSearch). Subscriptions to individual electronic serial titles are reported
under Current Electronic Serial Subscriptions (6.17).
Local Licensed Databases
Databases made available through purchase by the library.
6.10 19
State Library Licensed Databases
Libraries that were a TexShare member in 2013, and purchased the databases, should
report the number of TexShare databases available to their patrons (The number to
report for Question 6.11 is 51). Libraries that chose to purchase one or more TexSelect
databases would have up to an additional 54 options to report in 6.11.
►►►Please specify which TexSelect databases were purchased in the notes
section.
6.11 51
Other Licensed Databases
Include databases obtained through cooperative agreements or consortia within state
0
or region.
6.12
All Licensed Databases Subtotal (6.10+6.11+6.12)
6.13 70
COLLECTION TOTALS
Number of Titles
X Number of Volumes, Items, or
(6.1+6.3+6.6)
6.14 178,720
Physical Units
6.15 207,998
(6.2+6.4+6.5+6.7+6.8+6.9+6.10)
Current Print Serial Subscriptions
Report both paid subscriptions and gifts. Do not report number of individual issues. The total number of
subscriptions in the library system, including duplicates, should be reported here. These
are print only.
Examples are periodicals (magazines), newspapers, annuals, some government
documents, some reference tools, and numbered monographic series
6.16 312
Texas Public Libraries Annual Report
Page 11
$Accreditation -related question
Current Electronic Serial Subscriptions
Do not include TexShare holdings.
Report the number of current electronic and digital serial subscriptions (e -serials, e -journals), including
duplicates. Examples include periodicals (magazines), newspapers, annuals, some government documents,
some reference tools, and numbered monographic series distributed in the following ways: (a) via the Internet
(e.g., HTML, PDF, JPEG, or compressed file formats such as zipped files), (b) on CD-ROM or other portable
digital carrier, (c) on databases (including locally mounted databases), and (d) on diskettes or magnetic tapes.
Electronic serial subscriptions include serials held locally or remote resources that the library has authorization
to access, including those available through statewide or consortia agreements.
/Do not include subscriptions to indexing and abstracting databases that include full -
text serial content (e.g., EBSCO Host, ProQuest, and OCLC FirstSearch).
6.17 1
SECTION 7: LOCAL LIBRARY SERVICES
Reference
Number of Reference Transactions
Report the total reference transactions. A reference transaction is an information contact in person, phone, fax,
mail, or email or through live or networked electronic reference service. It involves the: knowledge, use,
recommendations, interpretation, and instruction in the use of one or more information sources by a member of
the library staff.
The term includes information and referral services including: print and non -print materials, machine-readable
databases (including computer-assisted instruction), catalog and other holdings records and through
communication or referral with other libraries and institutions and persons both inside and outside the library.
When a staff member uses information gained from previous use of information sources, report as a reference
transaction even if the source is not consulted again.
Note: When reporting 'reference transactions,' it is critical to not include directional transactions. A directional
transaction involves disseminating information that aids customers in the use of the library (i.e., giving
instructions for locating staff, library users, physical features, etc., within the library or giving technical, not
bibliographic, assistance with machines). Directional transactions use only
information resources that describe the library (i.e., schedules, floor plans,
handbooks, policy statements).
7.1 56,508
Circulation
The act of lending an item for use outside the library. This activity includes charging out (checking -
out) and renewals, each of which is reported as a circulation transaction.
Circulation of Children's Materials — Physical formats
Report the total annual circulation (including renewals) of all library materials in physical formats, marked as
children's, whether borrowed by a juvenile, young adult, or adult including renewals. This is the act of lending
for use outside the library. This includes charging out (checking out) and renewals,
each of which is reported as a circulation transaction. This includes books, 7.2 499,757
audiobooks, videos, and other materials. Do not include digital formats.
Circulation of Children's Materials — Digital formats
Report the total annual circulation/downloads (including renewals) of all downloadable electronic materials,
marked as children's, whether borrowed by a juvenile, young adult, or adult, including renewals. Electronic
Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a
portable device such as an e -book reader. Types of electronic materials include e -books and downloadable
electronic video and audio files. Electronic Materials packaged together as a unit and
checked out as a unit are counted as one unit.
7.3
0
Texas Public Libraries Annual Report XAccreditation-related question
Page 12
Circulation — Physical formats (Other than Children's)
Count all materials in physical formats. This is the act of lending for use outside the library. This includes
charging out (checking out) and renewals, each of which is reported as a circulation transaction. This includes
books, audiobooks, videos, and other materials. Interlibrary loan transactions
included are only items borrowed for users. Do not include items checked out to
another library. Do not include digital formats. Do not include children's circulation, 7.4 940,135
reported in question 7.2.
Circulation — Digital formats (Other than Children's)
Report the total annual circulation/downloads (including renewals) of all downloadable electronic materials,
excluding those marked as children's. Electronic Materials are materials that are distributed digitally and can
be accessed via a computer, the Internet, or a portable device such as an e -book reader. Types of electronic
materials include e -books and downloadable electronic video and audio files.
Electronic Materials packaged together as a unit and checked out as a unit are 7.5 28,119
counted as one unit.Do not include children's circulation, reported in question 7.3.
TOTAL CIRCULATION (Add all amounts, 7.2 through 7.5)
7.6
1,468,011
Programs and Program Attendance
Total number of Children's Programs provided by the library
The National Center for Education Statistics (NCES): Children and Young Adults Defined [Services and
Resources for Children and Young Adults in Public Libraries, August 1995, NCES 95357] defines children as
persons age 11 and under.
A children's program is any planned event for which the primary audience is children and which introduces the
group of children attending to any of the broad range of library services or activities for children or which directly
provides information to participants. Children's programs may cover use of the library, library services, or library
tours. Children's programs may also provide cultural, recreational, or educational information, often designed
to meet a specific social need. Examples of these types of programs include story hours and summer reading
events.
Count all children's programs, whether held on- or off-site that are sponsored or co-sponsored by the library.
Do not include children's programs sponsored by other groups that use library facilities. If children's programs
are offered as a series, count each program in the series. Example: a story hour offered once a week, 48
weeks a year should be counted as 48 programs.
Exclude library activities for children delivered on a one-to-one basis, rather than to
a group, such as one-to-one literacy tutoring, services to homebound, homework
assistance, and mentoring activities.
7.7
645
Total number of Young Adult Programs provided by the library
The Young Adult Services Association (YALSA) defines young adults as ages 12 throughl8.
A young adult program is any planned event for which the primary audience is young adult and which
introduces the group of young adults attending to any of the broad range of library services or activities for
young adults or which directly provides information to participants. Young adult programs may cover use of the
library, library services, or library tours. Young adult programs may also provide cultural, recreational, or
. educational information,.often designed to meet a specific social need. Examples of these types of programs
include book clubs and summer reading events.
Count all young adult programs, whether held on- or off-site, that are sponsored or co-sponsored by the library.
Do not include young adult programs sponsored by other groups that use library facilities. If young adult
programs are offered as a series, count each program in the series. Example:, a book club offered every two
weeks, 24 weeks a year, should be counted as 24 programs. Exclude library activities for young adults
delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy
tutoring, services to homebound, homework assistance, and mentoring activities. 7.8 52
Texas Public Libraries Annual Report
Page 13
Accreditation -related question
Total number of Adult Programs provided by the library
Report the number of planned events whose primary audience is adults which introduces the group to any of
the broad range of library services or activities for adults or which directly provides information to participants.
Adult programs may cover use of the library, library services, or library tours. Adult programs may also provide
cultural, recreational, or educational information, often designed to meet a specific social need. Examples
include book clubs and resume writing workshops.
Count all adult programs, whether held on- or off-site that are sponsored or co-sponsored by the library. Do not
include adult programs sponsored by other groups that use library facilities. If adult programs
series, count each program in the series. Example: a computer skills class offered
once a week for 10 weeks should be counted as 10 programs. Exclude library
activities for adults delivered on a one-to-one basis, rather than to a group, such as
one-to-one resume assistance and services to homebound.
are offered as a
7.9 236
TOTAL NUMBER OF LIBRARY PROGRAMS (7.7+7.8+7.9)
7.10 933
Attendance at Children's Programs provided by the library
m Yes
O No
:•: Does the library have available a photocopier for use by staff?
This is the total annual count of the attendance, both adults and children, at programs
7.11 31 432
for which the primary audience is children 11 years of age and younger.
'
Attendance at Young Adult Programs provided by the library
7.19
F4 Yes
• No
This is the total annual count of the attendance, both adults and children, at programs
for which the primary audience is young adults 12 through 18 years.
7.12 899
Attendance at Adult Programs provided by the library
This is the total count of the attendance, both adults and children at programs for
which the primary audience is adults, ages 19 and older.
7.13 2,136
TOTAL ATTENDANCE AT ALL LIBRARY PROGRAMS (7.11+7.12+7.13)
7.14 34,467
Visits and Registered Users
Number of Library Visits (gate count)
This is the number of persons entering the library for any purpose during the year.
7.15
323,384
Number of Registered Users
A registered user is a library user who has applied for and received an identification
number or card from the public library that has established conditions under which the
user may borrow library materials and gain access to other library resources. Note:
Files should have been purged within the past three (3) years.
7.16
81,620
$$ Does the library have a Long -Range Plan?
Report whether or not the library is operating with a long-range plan in place. The
library's governing board shall approve this plan. It must be reviewed and updated at
least every five years and must include a collection development element.
7,17
m Yes
O No
:•: Does the library have available a photocopier for use by staff?
7.18
d Yes
■ No
:•: Does the library have available a photocopier for use by the public?
7.19
F4 Yes
• No
Texas Public Libraries Annual Report
Page 14
XAccreditation-related question
SECTION 8: LIBRARY STAFFING AND SALARIES
Include all positions funded in the library's budget whether those positions are filled or not. Report
figures as of the last day of the fiscal year. Report number of hours worked per week. Report all
hours worked for each employee type and report as total hours worked per week.
DO NOT REPORT NUMBER OF EMPLOYEES.
Librarians with Master's Degree from program accredited by ALA —Total hours
Persons reported under this category usually do work that requires professional training
theoretical or scientific aspect of library work, or both, as distinct from its mechanical or clerical
educational requirement is a master's degree from a library education program accredited
Library Association (ALA). NCATE librarians.
►►►Report total number of hours all MLS librarians work per week, not as number of
persons. Example: 2 MLS librarians each work 40 hours per week - report 80 hours
(40 X 2)
worked per week
and skill in the
aspect. The
by the American
8.1 470.00
Other persons holding title of Librarian —Total hours worked per week
Persons reported under this category do paid work that usually requires some professional
library work that might include mechanical or clerical aspects.
training and skill in
►/►Report total number of hours all librarians work per week,not as number of persons.
Example: 2 librarians each work 30 hours per week. Report 60 hours (30 X 2)
8.2 0.00
8.3 All other Paid Staff — Total hours worked per week
Includes all other persons paid by the library budget including plant operation, security, and
maintenance staff.
/►/Report total number of hours all other paid staff work per week, not as number of
persons. Use the employees' normal work schedule to calculate. Example: 3
paid part-time employees: 1 works 10 hours/week, 1 works 20 hours/week, one works
25 hours/week. Report 55 hours (10+20+25)
8.3 710.00
TOTAL PAID LIBRARY STAFF (8.1+8.2+8.3)
8.4 1,180.00
How many hours last year did Volunteers work in your library?
Indicate the total number of hours that were worked in the library by persons who were
not on the library's payroll. Include volunteers, community service persons and those
paid from non -library programs, such as Green Thumb.
8.5 8,488
What was the Head Librarian's Annual Rate Of Salary?
Report the annual rate of pay for the head librarian (director) at the end of the library's
fiscal year. Include merit, longevity, and other payments made directly to the individual.
If the position is vacant, report the annual salary that you expect to pay when someone
$95,409
is hired.
8.6
3$ How many hours per week is the Head Librarian currently employed in
library duties?
8.7 40
:•: Has the Head Librarian obtained a minimum of 10 hours of continuing education credits within
this reporting period?
Continuing education activities that meet qualitative standards for which the applicant can supply documentation of
participation, duration, and relevance to the operation of a library. These activities must
be instructional and may include workshops, appropriate sessions at library association
8.8 V Yes
conference, and distance education meetings.
• No
Texas Public Libraries Annual Report
Page 15
Accreditation -related question
SECTION 9: RESOURCE SHARING
Interlibrary Loans
An item of library material, or a copy of the material, is made available by one autonomous library to another
upon request. The libraries involved in interlibrary loan are not under the same library administration. Report
both "specific item" and "subject request" in this section.
86 Questions 9.1 and 9.2 are part of the library's accreditation, based on Texas Administrative Code 13, Rule.§1.83.
Is your library willing to borrow materials from another library for your
patrons?
9.1 66 Yes
❑ No
Is your library willing to lend materials to another library for their patrons?
9.2 0Yes
❑ No
Interlibrary loan (ILL) requests
Please report number of loans actually received or actually loaned, even if that number is zero (exclude
informational requests).
How many loans were received from other libraries?
These are library materials, or copies of the materials, received by one autonomous
library from another upon request. The libraries involved in interlibrary loans are not
under the same library administration.
9.3
4,543
How many loans were provided to other libraries?
These are library materials, or copies of the materials, provided by one autonomous
library to another upon request. The libraries involved in interlibrary loans are not
under the same library administration.
9.4
3,701
SECTION 10: INTERNET AND ELECTRONIC SERVICES
aC Does your library have a computer with Internet access for the use by
staff?
10.1 0 Yes
• No
C Does your library have a computer with Internet access for the use by the
public?
10.2 0 Yes
• No
How many terminals are used to access the Internet by general public?
Report the number of Internet computers (personal computers (PCs) and laptops),
whether purchased, leased or donated, used by the general public in the library.
10.3 56
What was the total number of uses of Public Internet Computers in the library during the year?
This is for in -library use only.
Report the total number of uses (sessions) of the library's Internet computers in the library during the last year.
If the computer is used for multiple purposes (Internet access, word-processing, OPAC, etc.) and Internet uses
(sessions) cannot be isolated, report all usage. A typical week or other reliable estimate may be used to
determine the annual number.
The number of uses (sessions) may be counted manually, using registration logs. Count each use (session) for
public internet computers, regardless of the amount of time spent on the computer. A use (session) on the
library's public Internet computer(s) three times a week would count as three uses (sessions).
Software can also be used to track the number of uses (sessions) at each public
Internet computer. If the data is collected as a weekly figure, multiply that figure by 52
for an annual estimate.
10.4 80,096
Texas Public Libraries Annual Report
Page 16
$Accreditation -related question
How many persons were trained in the use of electronic resources (formal and informal)?
How many persons were trained in the use of electronic resources in formal settings and/or informal settings? A
formal setting can be a class in computer hardware or software usage, instruction on how to access Internet or email,
the library online catalog, how to search electronic databases or CD-ROMs, etc. A formal setting can be small or
large classes in instruction on the use of any electronic resource. An informal setting can
include one-on-one instruction computer hardware or software usage, instruction on how
to access Internet or email, the library online catalog, how to search electronic databases 10.5 30,259
or CD-ROMs, etc.
Number of Wi-Fi sessions
Report the total number of sessions in a year of the library's wireless Internet access (Wi-Fi) by users. A wireless
connection allows users to make a connection to the library's Internet using a personal
laptop, tablet, or smart phone. A typical week or other reliable estimate may be used to 10.6
determine the yearly number. Do not include use of library equipment in this count.
Number of Website visits
Report the total number of visits to the library's website.
10.7 131,682
❑ No website
0 Data not collected
SECTION 11: LIBRARY HOURS
Annual Total of Public Service Hours - Central Library Only
at the Central/Main
the public (e.g.,
repairs, etc.).
This is the number of hours of library service that were available to your patrons last year
Library. This total should be reduced for any hours that any of the facilities were closed to
holidays, weather emergencies, natural disasters, staff development days, construction,
Report every hour that the facility is open to the public during all of last year.
Branch hours open per year will be reported in each branch sub -report.
11.1 3,470
Annual Total of Public Service Weeks - Central Library Only
This is the number of weeks open for public service. The count should be based on number of
weeks open for half or
more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters or other events
should be excluded from the count. Do not calculate based on total number of service hours
do not divide total hours by 52 (weeks). Round to the nearest whole number of weeks. If
the library was open half or more of its scheduled hours in a given week, round up to the
next week. If the library was open less than half of its scheduled hours, round down.
per year. For example,
11.2 52
X How many unduplicated hours is the library and its branches open per week during a regular
scheduled week?
If your library does not have any branches, this answer will be the same as your answer to 11.4 Libraries with
branches should report the total number of unduplicated hours per week the libraries are open. For assistance
or clarification, contact TSLAC, or use the Weekly Total Calculator available on our website under "Public
Library Annual Report".
Example: Main is open M -F 8-5; the branch is open M -F 9-6. This library would be open 10
71
unduplicated hours per day. The total for five days would equal 50 hours per week.
11.3
Total hours library open during Regular Week - Central Library Only
Total hours open during the central library's regular weekly schedule.
11.4 71
Total hours library open during Summer Week - Central Library Only
Total hours open during the central library's summer schedule. If same as regular
schedule, please put same hours as in 11.4.
71
11.5
Texas Public Libraries Annual Report
Page 17
Accreditation -related question
SECTION 12: LIBRARY INFORMATION: Branch and/or Bookmobile
(check one) 12.1 ❑ Branch ❑ Bookmobile
This section requests information for contacting the library branch or bookmobile and its staff. By
entering this information you understand that this becomes public information.
Library Branch Name
12.2
Mailing
Address
12.3 Street or PO Box
12.4 City
12.5 zip code
12.6 4 -digit zip ext
Street Address
(if different)
12.7 Street or PO Box
12.8 City
12.9 zip code
12.10 4 -digit zip ext
Phone
12.11 (Area code) Phone number
Telefax
12.12 (Area code) Phone number
E-mail Address
Do not use personal email addresses if
not for public consumption.
12.13
Librarian
12.14 First Name
12.15 Last Name
What is the square footage of the branch library?
Provide the area, in square feet, of the branch library or bookmobile. This is the
area on all floors enclosed by the outer walls of the library. Include all areas
occupied by the library, including those areas off-limits to the public. Include areas
shared with another agency or agencies if the library has use of that area.
12.16 sq ft
Does the branch have an established schedule in which services of the
staff are available to the public?
12.17
✓
❑
Yes
No
Annual Total of Public Service Hours - Branch Or Bookmobile Only
This is the number of hours of library service were available to your patrons last year at
bookmobile. For each,bookmobile, count only the hours during which the bookmobile is
This total should be reduced for any hours that the facility was closed to the public
the branch or
open to the public.
(e.g. holidays, weather emergencies, natural disasters, staff development days,
constructio r airs, etc.). Report every hour that the facility was open to the
public during alis last year.
12.18
AndUaltT al of Public Service Weeks - Branch Or Bookmobile Only
This is the number of weeks open for public service. The count should be based on number of weeks open
• for half or more of its scheduled service hours. Extensive weeks closed to the public due to natural disasters
or other events should be excluded from the count. Do not calculate based on total number of service hours
per year. For example, do not divide total hours by 52 (weeks). Round to the
nearest whole number of weeks. If the library was open half or more of its
scheduled hours in a given week, roundup to the next week. If the library was open
less than half of its scheduled hours, round down.
12.19
Texas Public Libraries Annual Report
aCAccreditation-related question