CM-2014-403IlrNIT-ROCK. TEXAS
PURPOSE MUM PROSPERITY
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a Memorandum of Agreement between The City of
Round Rock and Sustainable Food Center to establish a cooperative
relationship in support of the Farm to Work Program.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/25/2014
Dept Director: Valerie Francois, Human Resources Director
Cost: $0.00
Indexes:
Attachments: Sustainable_Food_Center_CAF.pdf, Sustainable_Food_Center_MOA.pdf
Department: Human Resources Department
Text of Legislative File CM -2014-403
City of Round Rock
Page 1 Printed on 4/24/2014
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Administration
Project Mgr/Resource: Saridon Chambless
Es
City Manager Approval
CMA Wording
Project Name: Memorandum of Agreement
ContractorNendor: Sustainable Food Center
Consider executing a Memorandum of Agreement Between The City of Round Rock and Sustainable Food Center to establish a
cooperative relationship in support of the Farm to Work Program.
Approval
lEmployee EE Bowden
Notes/Comments
Date April 21, 2014
MEMORANDUM OF AGREEMENT BETWEEN CITY OF ROUND ROCK AND
SUSTAINABLE FOOD CENTER
1. SCOPE OF AGREEMENT:
The purpose of this Memorandum of Agreement (MOA) between CITY OF ROUND
ROCK and the Sustainable Food Center (SFC) is to establish a cooperative relationship
in support of the Farm to Work Program (Program). Under the Program, baskets of fresh,
local produce are delivered to worksites each week. For employees at participating
worksites, the Program increases access to fresh fruits and vegetables and offers
convenience and competitive pricing. By supporting local farmers and produce, the
Program supports the environmental, economic, and cultural sustainability of the food
system.
The SFC will coordinate with local farmers to supply produce to employees as part of the
Program. SFC will also process payment and maintain the ordering and payment website.
CITY OF ROUND ROCK will promote the Program to employees, facilitate distribution
of the produce each week at CITY OF ROUND ROCK worksite, and evaluate the
Program. The CITY OF ROUND ROCK worksite is located at 305 W. MAIN ST.
ROUND ROCK, TX 78664
SFC and CITY OF ROUND ROCK will collaborate to monitor Program implementation,
utilizing participant evaluation and feedback to improve Program components.
2. TERM OF AGREEMENT:
This MOA shall be effective as of the date executed by the last party, and shall remain in
effect until terminated by either party upon ten (10) days' advance notice, in writing.
3. TERMS AND CONDITIONS:
(a) There shall be no financial compensation for CITY OF ROUND ROCK through Farm
to Work, and CITY OF ROUND ROCK is not required to provide financial
compensation for products or services related to Farm to Work. Any compensation for
products or services provided or received by SFC and participating farmers shall be by
agreement between SFC and participating farmer(s).
(b) CITY OF ROUND ROCK will allow employees de minimis personal use of CITY OF
ROUND ROCK facilities and equipment to take part in the Program. CITY OF ROUND
ROCK employees taking part in the Program do so in their individual capacity. No debt
incurred by a CITY OF ROUND ROCK employee under the Program shall constitute a
debt of the CITY OF ROUND ROCK, the State of Texas, or any agency of the State of
Texas.
CM -2014-403
(c) Neither CITY OF ROUND ROCK nor SFC may commit the other party either
programmatically or financially in any substantial manner without prior consultation and
agreement.
(d) All materials, publications, or information developed through the course of the
Program will be used solely for communication and implementation related to the
Program. Materials, publications, or information may not be released to other parties or
used for other purposes without expressed consent of both SFC and the CITY OF
ROUND ROCK.
4. CITY OF ROUND ROCK'S RESPONSIBILITIES:
(a) obtain all necessary approvals to implement the Program at the CITY OF ROUND
ROCK worksite;
(b) secure an appropriate location at the CITY OF ROUND ROCK worksite that is
covered, accounts for pedestrian and car traffic flow, and offers adequate access for the
farmer's delivery truck;
(c) notify CITY OF ROUND ROCK employees about the opportunity to participate in
the Program and clarify details when necessary;
(d) promote the Program through advertising and incentives, to encourage participation
among CITY OF ROUND ROCK employees;
(e) assure that distribution at the CITY OF ROUND ROCK worksite will be handled
through on-site weekly produce distribution coordinators (1 coordinator for <30 orders, 2
coordinators for 30-60 orders, and 3 coordinators for >60 orders);
(f) evaluate the Program through surveys, intercept interviews, and focus groups.
5. SFC's RESPONSIBILITIES:
(a) identify local farmers with the interest and capacity to supply produce to
the Program;
(b) provide technical assistance to identified local farmers to ensure an
adequate and high quality supply of produce for the Program;
(c) process all payments and orders on a weekly basis;
(d) maintain a secure, online ordering and payment system that is only accessible to
participating worksite employees (to include capacity for expansion to other sites, recipe
and preparation support for employees, and tracking capabilities for evaluating
participation);
(e) ensure that ordered produce baskets and a trade box will be delivered in a timely
manner to each participating CITY OF ROUND ROCK location on the agreed-upon
distribution day(s) each week;
(f) answer CITY OF ROUND ROCK employee inquiries related to order processing,
payment, quality or variety of produce, and growing methods; and
(g) answer all farmer inquiries.
6. Either party may terminate this MOA by giving written notice specifying the
termination date at least ten (10) days subsequent to the date of notice.
CITY OF ROUND ROCK
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Sustainable Food Center
By:
Ronda Rutledge
Executive Director
2921 E. 17th Street, Building C
Austin, TX 78702