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MINUTE BOOK 6 1973-1977
October 4, 1973 The Round Rock City Council met in Regular Session October 4, 1973 st 7:00 p.m. with the following present: Mayor Ray Latton, Aldermen McConico, Parker, Bradley, Griffith and Lopez, City Manager, .Jim Hislop and City Attorney, Tim Wright. The minutes of the last meeting were approved by motion made by Ald. Griffith and Second by Ald. Lopez. RESOLUTIONS AND PROCLAMATIONS Mayor Litton read the agreement between the City and the Housing Authority of the City of Round Rock. It is a community service agreement for Round Rock's Turn -Key project. Discussion followed on the actual financial responsibility for the Community Center. City Manager Jim Hislop pointed out that the City is only responsible for Administrative costs. Ald. Griffith made motion to approve the resolution. Second by Ald. McConico, motion was voted on and carried unanimously. APPOINTMENTS Mayor Litton announced the appointment of Elizabeth Looby as City Secretary. Motion wade by Ald. McConico and Second by Ald. Parker to accept the appointment. Motion voted on and carried. ORDINANCES Mayor Litton requested definate action on this Leash Law which Council Members have had time to study. Ald. Bradley requested.that the Ordinance be discussed step by step. Ald. Griffith also stated he had numerous questions on the Leash Law, and would like to spend more time than would be possible without neglecting other items on the Agenda. Ald. McConico made a motion to postpone the Leash Law Ordinance until the Council can have a work session. Second by Ald. Lopez. "Motion voted on and carried. It was agreed to hold work session Monday night at 6:30 p.m. ANNEXATION OF BELLVIEW SUBDIVISION City Attorney Tim Wright stated that the Petition signed by the property owners of Bellview Subdivision constitutes a vote and election for the annexation of Bellview. He stated that a Public Hearing should be held on the 25th with the Council there to answer any questions on the annexation. A notice should be published not less than ten and not more than 20 days before the Hearing. He stated that there is no Council action needed at this time, since the affidavit will dispense with the election. The City Secretary is to publish the Notice of Public Hearing. ORDINANCE REQJIIRING HOOK-UP WITHIN 20 DAYS OF AVAILABILITY City Attorney Tim Wright stated that the City has the right to require the property owners to hook-up to City sewer. He has put in a 200 ft. limit. Discussion followed on the hardships involved with trying to hook onto the sewer in the weather which is coming up. Ald. McConico made motion to approve the Ordinance with the effective date of January 1, 1974. Second by Ald. Lopez. Motion was voted on and carried to approve the Ordinance as read with the amendment that it,go into effect January 1, 1974. Motion carried unanimously. PRE-FINAL INSPECTION OF ROY W. GREEN CO. WATER AND SEWER CONSTRUCTION CONTRACT NO. 5 City Attorney Tim Wright brought up the condemnation suit of Walter Biel. He requested the Council either accept or reject the $1,000 settlement for this condemnation suit. Discussion followed . Ald . Parker made motion to follow the Attorney's advice on the case and stay with our former offer. Second by Ald. McConico. Motion was voted on and carried. Bradley abstained from vote. City Manager Jim Hislop explained the procedures of final inspe�q_#wk... Inspection was made by Cab Calloway, Tye Collins, Mayor Litton, Jim Hislop and Ald. Fred Bradley. All items on the list made by Cab were taken care of. Approval of the Pre-Final requires payment of 5% of the final cost. All homeowners grievances will be taken care of before approval of the final inspection. Ald. Bradley made motion to accept Pre Final., Second by Ald. Griffith. Motion was voted on and carried unanimously. ACCEPTANCE OF ALFRED HUGHES REqUEST FOR ANNEXATION OF HIS PROPERTY Mayer Y!z Litton read the request from Alfred Hughes for property annexation. This tract of land is going to be used for the Round Rock Turn-Key project. HUD requires the land to be in the City Limits. This is the final step for the Housing Authority before they begin construction. Tim Wright instructed City Secretary to make up Public Notice describing property and have hearing on the property at the same time as the Bellview Subdivision. Council cannot take any action until all this has been done. Ald. Griffith made motion to accept request by Hughes. Second by Parker motion voted on and carried. WILLL41CON COUNTY HEALTH UNIT This year the City is paying to the Health Unit $1,500-00. Mayor Litton read a request from W'mson Co. Health Unit for our fair share in the amount of $2,800.00, an increase of, $1,300 over last year. Dis- cussion followed on the work done by the Health Unit. Ald . Griffith made motion that we continue to pay the monthly payment to the W'mson Co. Health Unit as we are now paying and that on Feb. 1, we pay quarterly the $2,800 requested. -Second by Ald. Lopez. Ald. McConico made substitute motion to continue payment of our fair share until the next budget is prepared and then reconsider. Second by Parker. Motion was voted on 3 ayes and 2 nays. Vote was taken on the original motion to continue paying fair share and in Feb. pay the $2,800 quarterly. Motion voted on 3 ayes and 2 nays. CONSILERATION OF ACCEPTANCE OF CHISHOLM VALLEY SECTION 1 WATER AND WASTE WATER LINES Mayor Litton read letter of acceptance of water and waste water lines in Chisholm Valley. Motion was made by Ald . Parker. Second by Ald. McConico to accept water and waste water lines in Chisholm Valley, Section 1. Motion voted and carried unanimously. Secretary to send a letter to that effect. ITEM D WAS WITHDRAWN BY MR. RAMEY. TEXAS MUNICIPAL RETIREMENT SYSTEM Retirement system will cover all employees with 5% of total salary with the City and employee on a matching basis. City Manager Hislop explained the retirement system to the Council. Aid. McConico made the motion that the City participate in the system for employees. Second by Ald. Griffith. Aid. McConico stated the effective date will be at the discretion of the City Manager. Motion was voted on and carried unan. CONSIDERATION OF NEW COMMERCIAL RATE FOR SEWER City Manager stated that we need to come up with a commercial sewer rate. Most Cities charge a higher sewer rate than Round Rock. He will have an ordinance for the next regular meeting. ENGINEERING BILLS Bill from KREC for inspection August $2,430.00 on Contracts 5 & 6 Griffith made motion to pay. Second by Bradley. Motion voted and carried. Engineering bill from KREC for inspection of Contracts 5 & 6 for month of Sept. 21,160.00 plus 894.00 difference from what we paid for engineering actual cost and estimated cost. Ala. Griffith made motion to pay. Second by McConico. Motion voted and carried. PARKING SPACES FOR FIRST NATIONAL BANK City Manager recommended the deletion of two parking spaces at the First National Bank due to the hazardous condition created. Aid. Lopez made motion to delete the two parking spaces as recommended by Mr. Hislop. Second by Parker. First National will mark spaces No PARKING at their own expense. Motion voted on and carried. CITY MANAGERS REORT 1974 Tax Roll. Jim gave Council members copy of 1974 Tax Roll. He also stated that Mrs. Land is doing outstanding job. EQUIPMENT Purchased new Administrative car for $425.00, Purchased 68 Chev. pickup for Water Department. Made arrangements for L & B Body Shop to paint any of City's equipment for only the cost of paint. 2 appointments in the Police Department. Delfino Torres and Paul Nicks as Police Deputies. Carl. Baker is going into official capacity on Friday night. Have ordered uniforms for all City employees * Currently taking bids on hospital- ization and Life Insurance costs at this time. * Paving Pecan Street and Lewis Street In next 2 weeks the Street Crew will be working in Eggers Acres on drainage problems _ there. � Texas Municipal League quarterly meeting will be Oct. 18 in Smithville. 61st TML Annual Conference in San Antonio October 28 thru 30. Registration fees 37.00 per person, 22.00 per spouse, room not included. Aid. McConico made motion to send City Manager and Mayor and furnish two days motel, second by Aid. Griffith. Motion was voted on and carried unan. PERIODIC ESTIMATES Periodic Estimate No. 1, Tim Dorsett Ditching in the amount of 30,067.06. Ald. Parker made motion to pay Est. No. 1. Second by McConico to pay' Estimate No. 1 to Tim Dorsett Service. Motion was voted on and carried unanimously. Ald. McConico made motion to pay Periodic Estimate No. 17 Roy Green Co., second by Ald. Lopez. Motion was voted on and carried unanimously. Ald. Griffith made motion to pay Periodic Estimate No. 8, Young Brothers, Inc. subject to HUD's approval, second by Ald. McConico. Motion was voted on and carried unanimously. City Manager told the Council that he is working up a plan to widen Lampasas St. on both sides of Main and widen and pave the alleys and remove the yard and make parking for the City employees as well, as other employees in the Downtown area. City Manager stated that the Library's debt to Mrs. Harriet Rutland has been paid. The next Library Board Meeting is next Thrusday Oct. 11. at 5:30 p.m. Council would like to be able to notify property owners when the City is pav- ing in front of their property. The Council will need to appoint a City Health Officer. Has to be a Physician residing in the City. Only one is Dr. Peters. Ald. Griffith asked about the painting of the water tower. .aim stated that we have never heard from the Company who was to paint it, and that we will have to find another company to do the job, as the tower needs to be painted inside and out. A visitor, Mr. Camacho stated that a street light at North Burnet and East Fannin is out. He also asked about getting the trench repaired the trench across I Main at Burnet Street. Mayor Litton Stated that the street light has been put on a report to T P & L and the City will get the Telephone Company to repair the trench. Mayor Litton recessed the meeting. till Monday night at 5:34 p.m. Monday, October €3, 1973 The Round Rock City Council met to continue Regular Session which was recessed Thursday, October 4. . Unfinished business City Manager Jim Hislop stated that since the Council agreed to participate in the Texas Municipal Retirement System, there were two ordinances that the Council needs to pass. The first ordinance provides for partici ipation in the Testas Municipal Retirement System. Hay6r Litton read the ordinance. I Ald. Griffith made motion to pass the ordinance. Second by Ald. McConico. Motion was voted on and carried. City Manager read the second ordinance which provides for participation in the supplemental benefits fund: Ald. McConico made motion to pass the ordinance, second by Ald. Lopez. Motion was voted on and carried unan. Mayor Litton stated that November 5-9 is United Fund Week. in Round Rock and benefits the whole community. Ald. Bradley is Chairman in Round Rock. Mayor Litton issued a proclamation that November 5-9 is United Fund Week in Round Rock. r` . Mayor Litton had received a letter from EDA which stated that there were no Funds available at this time. The City had asked for 234,000 for parks, swimming pool, and water. Stay had received a telephone call from Mr. Ha gneier Friday that the City can submit for park funds in excess of 95,000.00 for park, swimming pool, bath house and other things necessary for community. It will be on 80-20 participation if we do get funding. Mayor Litton has basic layout comparable to the one in Georgetown. The Council needs to go ahead and decide whether to ask for these funds or not. City needs to submit a program on the type of program we want to put in. The location is some- where in the vicinity of 5 acres. Location for the park was discussed. City participation would be somewhere in the area of 1.9:000.00. Park will include. bike trail and tennis courts. City Manager state the present pool is in bad state of repairs. Aid. Bradley made motion to instruct City Manager to pursue the application for EDA grant for parks. Second by Ald. McConico. Motion was voted on and carried unan. Mayor Litton also received another call. on Friday afternoon pursueing the pos- sibility for getting grant for Police Courts facility. A Police and Fire Station facility. Dale Morgan told Jim that funding could be arranged thru FHA. Jim stated that grant would be either 80-20 or 100 percent participation. Ald. Griffith made motion to instruct City Manager to pursue grant funding for Police Fire Station facility. Second by Ald. McConico. Motion was voted on and carried unanimously. N Mayor Litton issued a proclamation that the week of November 5-10 be Civic Clean Y Tap i,Teek and November 10 will be City-wide clean up day. Mayor Litton asked that each Civic Organization be asked to take charge of a specific section of the City. The days activity will be followed by meal for the workers at noon on the 10th. Mayor Litton stated that we need to work out a Leash Law to try to come up with something logical and feasible. This ordinance was made up by the City Attorney Tim Wright at the City's request. Mayor Litton read part of the ordinance and stated that the Council has had the ordinance for some 4-5 months now and he stated that this should be a three time reading ordinance. After much discussion on the many varied points of this Leash Law Alderman McConico made the motion to take- this ordinance and go into further study with the vet Look into hiring someone to pick up dogs on a "Per Dog" basis and then get the ordinance re-written. Motion second by Ald. Lopez. ri Motion was voted on and carried unanimously. Mayor Litton stated that the ordinance can be amended at any time during the three readings. There being no other business the meeting adjourned. October 25, 1973 The Round Rock City Council met in called Emergency meeting with the following present, Mayor Pro-Tem Garfield McConico, Aldermen Parker, Griffith, Lopez and Bradley and City Manager Jim Hislop. Mayor Pro Tem McConico turned meeting over to Jim Hislop. Jim read letter of authorization to county medical officer, Dr. Peavy for CECON, Inc. This is approval for Tye Collins to submit information to the health department in connection with the proposed swimming pool. This facility will be equipped with two shower stalls and toilet facilities on each side. It will be interscholastic size pool. This application is for the pool facility only, the other part of the park will be funded later. The property for the pool has not been deeded over to the City yet.. Ald. Griffith made the motion to approve CECON, Inc. to submit this plan. Second by Ald. Lopez. Motion was voted on and carried unanimously. 1 Jim read a second resolution designating the authorization to apply for VOR application. This grant is to develop the rest of the park. This is talking about 35 to 50 thousand dollars to pay for landscaping, not any extensive dvelopment. Ald. Lopez made motion to appoint the City Manager as fiscal officer. Second by Ald. Bradley. Motion was voted on and carried unanimously. No further business, meeting adjourned. a Respectfully submitted, PUBLIC HEARING October 25, 1973 PUBLIC HEARING ON AND X.ATION OF BELLVIEW ADDITION Mayor protein read notice of Public Hearing for the Bellview Subdivision. There was no one present in regards to the annexation of the Subdivision. PUBLIC HEARING ON ANNEXATION OF AL HUGHES PROPERTY Mayor Protem McConico read the letter from Alfred Hughes requesting annexation of 4.5 acres of his property into the City Limits. This land is to be used for the Turn-Key Housing Project, the Department of H.E.W. has requested this property an- nexed into the City of Round Rock. The Housing Authority and the Dept. of Health h. Education and Welfare agreed on this particular piece of property. The property p would go into the City as R-1. The City would be dealing with Al Hughes all the way,after it is built, The Federal Government will buy the development from Al Hughes and will then turn the development over to the City. There was much discussion from the floor in objection to this project being put in their area. There was no one there to represent Al Hughes or the Round Rock Housing Authority. Final decision on the annexation will be made at the Regular Council Meeting on 11-5-73. November 8, 1973 The Round Rock City Council met in regular session on November 8, 1973 with the following members present: Mayor Ray Litton, Aldermen McConico, Lopez, Bradley, Parker and Griffith, and City Manager Jim Hislop and City Attorney Tim Wright. Ald. Fred Bradley made motion to approve minutes of October 4 and 25, 1973. Ald. Tom Lopez second motion, motion voted on and carried. Mayor Litton stated that these minutes are open to public for their information. Resolutions and Proclamations Mayor Litton introduced a resolution author- izing a pipe line license with Missouri Pacific Railroad. Ald. Parker made motion that the pipe line license be acquired, second made by Ald. McConico. Motion was voted on and carried. Motion to pass the resolution urging the Texas Constitutional Revision Committee to retain the constitutional provision dedicating highway user revenues as approved by a substantial majority of Texas voters was made by Ald. McConico and second by Ald. Parker. Motion voted on and carried unanimously. Appointments Mayor Litton read letters of resignation from the Planning and Zoning Commission members Al Robinson and Sue Hoover. Ald. McConico made: motion to accept the resignations, second by Ald. Parker. Motion was voted on and carried unan- imously. Mayor Litton stated he will consider other appointments to the Planning Commission. Ald. McConico offered the name* of Mrs. Bertram Johnson, she was unanimously 4 appointed. City Secretary to notify Mrs. Johnson of her appointment. Ordinances Mayor Litton called a work session for November 1.5, 1973, and at that time the Council will have a representative from Texas Power & Light Company at 7:00 p.m. This work session will be to worm on the Leash Law Ordinance. Jim Hislop brought up new sewer rates for the council's consideration. Mayor Latton stated that the City has a deficit of over $10,000.00 in the Sewer Fund for the first eight months of this year. The City Manager feels the service should be able to; pay its own way. A hake in sewer rates was suggested in 1961, but nothing has ever been done about it. The new proposal is based on the water consumption rate rather than total number of fixtures. Much discussion of residential rates and commercial rates followed. Mayor Litton recommended that the Council take the rates and study j them. Ald. Bradley made motion to table the sewer rate increase proposal at this time, `I second by Ald. Griffith. Motion voted on and carried. Zoning Changes Mayor Litton read a letter from the Round Rock Planning and Zoning Commission recommending the Zoning change requested by Lee Pena. Ald. McConico made motion to accept the zoning change, second by Ald. Lopez. Motion was voted on and carried. Disbursements Ald. Lopez made motion to approve Disbursements, second by Ald. Griffith. Motion was voted on and carried unanimously. Annexation Al Hughes property, a 4.5 acre tract' to be annexed into the City of Round Rock was represented by a map of the property. Mayor Litton stated it is the intent of the Council to annex the property into the City limits, not to act upon what will be done with the land. Discussion followed with many comments from the visitors as well as representatives of the Round Rock Housing Authority, and Al Hughes. This property will come into the City as R-1. Ald. McConico made motion to annex the property into the City of Round Rack. Second by Ald. Lopez. Motion was voted on and carried unanimously. Bellview Subdivision annexation was completed by a motion made by Ald. Griffith and second by Ald. Parker. Motion was voted on and carried unanimously. Visitor asked when the street will be open through Chisholm Valley. Mayor Litton stated that the City has to accept the streets in Chisholm Valley before it will be opened up. New Business Round Rock West Water and Sewer lines. City is only acl. cepting the lines which have been constructed and inspected. Ald. Griffith made motion to accept the water and sewer lines in Round Rock West Section One, second by Ald. Bradley. Motion was voted on and carried unanimously. Acceptance of Chisholm Valley Section One streets, Jim Hislop and Building Inspector did inspect the streets of this subdivision. Jim said the subdividor is responsible for the streets for a one year period. Discussion followed on whether the City can hold him responsible without a maintenance bond from the contractor. Ald. Bradley made motion to table until the next regular meeting, second by Ald. McConico. Motion was voted on and carried unanimously. City Manager is to made a final inspection and make a recommendation. Payment of oversize line in Chisholm Valley Section One, discussion of the cost of oversize pipe in the ground and simply oversize pipe and not in- stalled. Ald. Bradley made motion to pay the difference in the prase of the pipe, $1,096.50. Second by Ald. Griffith, motion was voted on and carried unan- imously. City Manager is to prepare an amendment to budget. Ald. Parker re- quested making an amendment to the subdivision ordinance for the sewer lines. Tim Wright is to take care of it (cost to be the cost of pipe in ground). Have the PlanningCommission notify the City when they request oversize lines at the time they give their recommendation on subdivisions. Mayor asked Jim to discuss with the Planning Commission. Hospitalization and Life Insurance for City employees, Jim asked the Council if they are in favor of life and hospitalization insurance for employees. He also asked if they wanted a committee to review the proposals or should he re- view them and give them his recommendation. Mayor recommended to the- Council that Jim pursue the best three proposals and bring them to the Council. Ald. Griffith made motion as recommended by Mayor, second by Ald. Lopez. Motion was voted on and carried unanimously. Consider acceptance of CECON, for engineering on swimming pool project, council discussed the contract agreement. Mayor Litton requested Mr. Collins to come to the next regular meeting to go over the agreement. Ald. Bradley made motion to table un- til the next regular meeting, second by Ald. Lopez. Motion was voted on and carried unanimously. Authorization to take bids on repairs to the water tower, Mayor Litton in- structed Jim to take bids on the repairs to the water tower, which would be covered in the new budget. Approval of periodic estimate on Lake Creek Project, Estimate No. 2, in the amount of $1+,763.29. Motion made by Ald. Parker to pay Est. No. 2, second by Ald. Lopez, motion was voted on and carried unanimously. Mr. Anderson requested to have the alley closed behind his house and Mrs. Washington. The alley between Liberty and Austin and Stone and Lewis . The Council was in agreement Tim Wright is to prepare ordinance on the Legal closing of the alley. Approval, of Resolution for application for funds for downtown beautification and renewal. Ald. Bradley made motion to authorize City Manager to request priority on the FHA Rural Development Act funds, second by Ald. Parker. Motion was voted on and carried. _1 Determine a term for the public health officer to serve, Ald . Parker made a motion for Doctor Peters to serve as public health officer for a period of two years, second by Ald. Griffith, motion was voted on and carried. City Manager Re�or`t City Manager was contacted by Bob Behrens to consider assigning two men to work with him in assessing property. dim asked Council to consider re-evaluation of property. City received two letters of appreciation from Calvin Talent and J. F. Skelton for attending Railroad commission hearings on gas rate hikes. Jim attended meetings in Dallas on T P & L rate hakes. The Green .Thumbgi 6ponsored `by the Farmers;Vn' orv:are,.6�mih-g,.to :bflil.d a sewer building on the sewer plant site, the cost will run somewhere around $400 or $500. jf We have a request from Al Hughes for a final inspection on everything but hp the streets on the final section. Mayor Litton thinks we need to call in a lab to have the streets tested, he recommended to the council that street recommendations be accompanied by a lab report. He requested an ammendment to the subdivision ordinance, the lab test should be done at the cost of the subdivi.dor. The lights in the center of downtown have water and electricity, but are not hooked up. Bill Kitts is to get the rings leveled off and the black dirt hauled and he will be ready to pour by Monday. t 10 The City Manager will be in the process of preparing the new budget next week. He stated there is a large need for additional equipment and additional personnel. He also told of the rate increase request of T P & L, as well as the comprehensive street priority plan. He will also be in the process of preparing ordinance on solicitors. The Comprehensive plan for Round Rock needs to be re- viewed by the planning commission or the Council. The Council needs to decide on whether the swimming pool project should be force account or contract. The Council should consider doing our own paving work and our own inspection work. Have the Recreation Board and Library board submit budget at the next regular meeting December 6. No further business, meeting adjourned . Respectfully submitted, Elizabeth Looby r November 15, 1973 The Round bock City Council met in a Special Called Meeting on Novem- ber 15, 1973 with, the following members present; Mayor Ray Litton, Aldermen McConico, Parker, Lopez, Griffith, Bradley and City Manager Jim Hislop. Mayor Litton read a proclamation making November 16, 1973 Round Rock i Dragon Lay in the City of Round Rock. Ald. McConico made motion and Ald. Griffith second. Motion was voted on and carried unanimously. Mayor Litton introduced Mr. Calvin Talent who presented the request from F P & L for a rate increase. It will be a main overall increase of about 10%. He stated other rate increases will be required periodically in the future. This rate increase will cost the consumer less than seven cents a day starting; in March 1974. Ald. Griffith made motion to approve the rate increase requested by T P & L, second by Ald. Bradley. Motion was voted on and carried unanimously. Ordinances ordinance for the rezoning of Lot 10 Block 20 owned by Lee Pena amending zoning map from R-2 to B-1 General Business. Motion made by Ald. Lopez, second by Ald. McConico to pass the ordinance. Motion was voted on and carried. Annexation of 4.5 acres owned by Al Hughes was approved by motion made by Ald. McConico to pass the -ordinance, second by A.ld. Parker. Motion was voted on and carried. Annexation of Bellview Subdivision into the City of Round Rock was passed by motion made by Ald. Bradley approving the ordinance, second by Ald. Lopez. Motion was voted on and carried. . o Mayor appointed a committee of Aldermen Parker and Griffith and City Manager Jim Hislop and City Attorney Tim Wright to work on the Leash Law to be 1l ready for the next regular meeting on December 6, 1973. Visitors asked Council about the Leash Law, told of dog packs in their neighborhood (Brushy Creek Drive) and inability of police to arrive on a Saturday morning within a reasonable time. Representative of the Library Board requested City Attorney Tim Wright to redo the instrument on the 10 percent retainage on the library for the carpet instal- lation. He also requested the library meeting room policy be on the agenda for the next regular meeting. Acceptance of streets in Chisholm Valley Section One. Jim and Cab went to Chisholm Valley and noted what the problems are. He provided the Council with a list of things that need to be corrected, and he also requested a maintenance bond for a year from the contractor. It is provided for general requirements and standards for subdivisions in section 6.1 of the subdivision ordinance. Jim recommended that the Council hold off on accepting the streets until all problems are ftrrected. Ald. Parker made motion to instruct City Manager to inform Doyle Hickerson that after these six items are corrected, the City will then approve the acceptance of the streets. Second by Ald. Lopez. Motion was voted on and carried. The City Manager requested the Council to approve two holidays for the City employees. Mayor Litton stated that Jim should use his own judgement in determining holidays for the City employees. I There being no further business before the Council, the Council adjourned to go into executive session. Respectfully submitted, Eliz eth Looby December 6, 1973 The Round Rock City Council met in regular session on December 6, 1973 with the following members present: Mayor Pro Tem Garfield McConico, Aldermen Bradley, Lopez, Griffith, and Parker, also present were City Manager Jim Hi-slop and City Attorney Tim Wright. MINUPES Ald. Griffith made motion to approve minutes as written, second by Ald. Parker. I Motion was voted on and carried. RESOLUTIONS AND PROCLAMATIONS A resolution establishing a Citizens Advisory Committee was introduced to the Council. This committee should consist of about 10 people. Mayor Pro Tem read the resolution establishing this committee. Ald. Parker made motion which was second by Ald. Bradley to approve the resolution to appoint the Citizens Advisory Committee. Motion was voted on and carried unanimously. The principel reason will be to advise on the possible use of the FRA money. The Council discussed length of term of membership on the committee and then, took the following recommendations for committee 1 members: Edward LeClaire, Joe Lee Johnson, Wimpy McCoy, Calvin Talent, Vic Robertson, Jr., Joe Carlin, Al Hughes, Mrs. Bill Kitts and Tarry Jackson. Ald. Lopez made motion to approve these individuals to the Citizens Advisory Committee, second was made by Ald. Parker. Motion was voted on and carried unanimously, Council members are to contact members they nominated. Tim Wright is to set up ordinance establishing this committee to be approved at a later date. APPOINTMENTS Mayor Pro-Tem McConico requested that suggestions for appointments to the Planning and Zoning Commission be postponed until the next regular meeting. ORDINANCES The committee of Ald. Griffith, Parker, Attorney Tim Wright and City Manager Jim Hislop presented their recommendations of a Leash law to the Council. Tim Wright read the ordinance. The Council discussed various aspects of this ordinance, which can be implemented in 50 days. Ald. Griffith made motion to accept this ordinance which will go into effect on February 1, 1974, with proper publicity, etc., so that the public will know what is to be expected. Second by Ald. Bradley. Motion was voted on and carried unanimously. "Junk Car Ordinance" and"Solicitors Ordinance" are still in the process of being worked out by the City Manager and City Attorney. The Junk Car Ordinance will be provided to keep junk cars off the right of way and out of the streets. The Solicitors Ordinance will require a. license fee and bond. Mayor Pro-Tem McConico made the following appointments to committees : Ald. Bradley and Lopez to work on solicitors ordinance and Ald. Griffith and Parker to work on gunk car ordinance. "Subdivision Ordinance" revision Tim Wright read the ordinance revising the subdivision ordinance adding a new section for the testing of streets by the sub- dividor at his own expense . These test are to be conducted by an independent testing agency. Ald. Lopez made motion to adopt the amendment to the subdivision ordinance, second by Ald. Parker. Motion was voted on and carried unanimously. OLD BUSINESS "Life, Health and Hospitalization Insurance" Jim Hislop presented four proposals and requested the appointment of a committee for studying these insurance proposals. Bradley and Parker were appointed to a committee to study the insurance proposals. "Acceptance of contract with CECON" Tye Collins was present to explain the con- tract with CECON on the swimming pool. project. The fee is based on recommended fee schedule -- the Texas Engineering Fee Guide. Discussion followed on the fee schedule and approximate cost of the total= project. Ald. Griffith made motion to accept the contract with CECON, second by Parker. Motion was voted on and carried. (one no vote Bradley) "Returning easement to adjacent property owners" Mr. Anderson's lawyer will draw up the papers and present them to the City Manager. The alley behind the Baptist Church is the alley where the Church presently sits. Tim Wright read the ordinance for vacating and abandoning the old alley behind the Baptist Church. 13 Ald. Parker moved that the ordinance be passed vacating the alley way, second by Ald . Griffith. Motion was voted on and carried unanimously. "Bid on Water Tank." Jim Hislop stated that it is the opinion of some people that the inside doesn't need to be redone, he is presently working with a local individual to paint only the outside of the water tower. 'Tim Wright suggested an ordinance to pro- hibit use of the water tower for any other than authorized use. Jim is to see what he can do locally and then bring it to the council. Tim Wright is to make an ordinance prohibiting water tower usage or rather any City utility from any other than authorized use. Jim is also to look into fencing around the water tower. "Acceptance of Streets in Chisholm Valley" Jim met with Doyle Hickerson and Frank Habecker and drove around the streets and was assured that items which needed correc- tion would be corrected. Discussion followed on maintenance bonds and the testing of streets as related to the subdivision ordinance . City Manager thinks that the street are ready to go. Ald. Bradley made motion to accept the streets in Chisholm Valley Section one subject to favorable testing by a commercial testing Laboratory or by a two-year performance bond. No second. "Consider revision of present sewer rates" The increase is based on water consumption, Residential 2.00 minimum for the first three thousand gallons and .10 per thousand after tha�ommercial 3.50 minimum for the first three thousand gallons and .15 per thousand after that. The present rate is set by ordinance. Tye Collins stated that I Federal Funds cannot be obtained if sewer rates are not self supporting. Ald. Lopez made motion that ordinance be amended raising the sewer rates, second by Ald. Bradley, motion was voted on and carried unanimously. NEW BUSINESS "Adjustment of CMH Retainer Fee" Ald. Griffith made motion to adjust fee by $25.00 effective Jan. 1, 1974 second by Ald . Bradley. Motion voted and carried unan- imously. "Library meeting room policies" Council accepted the meeting room policy as set up by the Library Board. "Gargage Rate Increase" The Council discussed increasing residential and commercial garbage rates. Ald. Bradley made motion not to increase garbage rates. No second. Ald. Lopez made motion to table for further study by Council. Second by Ald. Parker, motion was voted on and carried unanimously. Ald. Griffith requested a report from the City Manager on the actual amount of income received from the Emergency Fund. "Financial Advisory Fee" Curtis Adrian with First Southwest Company has submitted a bill for financial advisory fee to be paid out of the bond money Ald. Griffith made motion to pay this fee, second by Ald. Lopez. Motion was voted on and carried. "Schedule of Fines in Municipal Court" Tim Wright is to review the schedule of fines and prepare an ordinance establishing same. "Payment of Periodic and final Estimates" Tye Collins presented engineering bills in connection with contracts 2-5. Ald. Lopez made motion to pay these engineering bills, second by Parker. Motion was voted on and carried unanimously. 14 Tim Dorsett Ditching $14,7o6.17, Estimate No. 3 approximately €30% complete, Ald . Bradley made motion to pay estimate, second by Ald. Griffith. Motion was voted on and carried . Young Brothers, Inc. Contractors, $11,262.72, Estimate No. 9, Ald. Lopez made motion to pay estimate, second by Ald. Bradley. Motion was voted on and carried. Final Estimate on Boy W. Green Co. Ald. Bradley made motion to table second by Ald. Parker. Motion was voted on and carried No Disbursements at this time. "Contract Change Order" Contract Change Order deleting line along Egger Ave. on Lake Creek Project. Motion was made by Ald. Bradley to delete the water line along Egger Ave. portion of Tim Dorsetts contract, second by Ald. Parker. Motion was voted on and carried unanimously. CITY MANAGERS REPORT Water meter boxes in subdivisions- Jim can not find any- thing in the subdivision ordinance which states exactly who puts in the water meter boxes . Mr. Neans feels that the City should put in the meter boxes. Discussion followed. Ald. Bradley made motion to consider that tap fee includes meter cover from this day forward. Second by Ald. Parker. Motion was voted on and carried (one no vote-Griffith) The Street lights are installed and burning, the street is repaired. The Council needs to consider painting rings or putting rock around them. City has contracted meter reading out--man reads meters . re-reads ones necessary, cleans out and repairs meters. Proposed budget is not ready at this time, due to the department heads ' inability to work up a budget. Each department head must be worked with individually. t"Meeting with Water Quality Board" Ray Litton, Jim Hislop, Cab Calloway and Al Hughes met with Joe Morgan and Regional Director Al Spraig -- their primary concern was people hooking up to sewer lanes that are not complete. They were assured that there would be no more moving into subdivisions until that subdivision has been finaled. "Trip to Dallas" Jim took letter from CAA in Georgetown to the OEO office in Dallas, also went by EPA and talked to them about expansion of sewer plant. CAPCO suggested a regional sewer plant for Round Rock and Georgetown. Jim spoke to the Council about the park project and BOR project. d I st�c-e City has stated using form for recording long telephone calls to keep an accurate record . Jim reminded council of employee Christmas party to be held December 21, 1973 at 3:00 pm for employees and families as well as Council members and their families. "Question - Answer" Council discussed with City Manager paving on main street and other downtown improvements. 15 There being no further business meeting adjourned 11:40 pm. Respectfully submitted Eliz ath Looby December 14, 1973 The Round Rock City Council met in special called session on December 14, 1973 with the following members present: Mayor Bay Litton, Aldermen McConico, Bradley, Lopez, also present were City Manager Jim Hislop, Cab Calloway. First item on agenda is Water and Sewer Contract No. 6. The contractor is concerned with billing the insurance company for the project so that when he gets final approval he will know what the final sum will be. The City can ask $100 a day liquidated damages for days run over contract time. Young Brothers wants to know whether the City intends to pursue any liquidated damages. After further discussion Ald. McConico made motion that the City not ask for liquidated damages, second by Ald. Bradley. Motion was voted on and carried unanimously. Mayor Litton commented on his trip to Puerto Rico. Jim Hislop told council the City received a check from First National Bank for the cost of the roller and laydown machine. Jim answered Councils questions concerning Patrolman Gunby's accident. Council also discussed City's electrical. code. No further business, meeting adjourned. Respectfully submitted Eliza eth Looby January 10, 197+ The Round Rock City Council met in regular session on January 10, 1974 with the following members present: Mayor Ray Latton, Aldermen McConico, Bradley, Griffith, Lopez, and Parker, also present City Manager Jim Hislop, City Attorney Tim Wright. APPROVAL OF MINUTES Ald. Griffith made motion, which was second by Ald. Lopez, to approve the minutes of regular meeting December 6, 1973 and minutes of special meeting December 14, 1973, motion was voted on and carried unanimously. RESOLUTIONS AND PROCLAMATIONS Mayor Litton read the proclamation designating the week of February 10-16 as Vocational. Office Education Week in Round Rock. APPOINTMENTS Bennie Bustin, Jerry Wail, and Travis Johnson all finished their term of office with the December meeting. There is a total vacancy on the commission of five terms. 16 Ald. McConico recommended James Toungate to serve, also nominated to serve are John Carter, Berl Couch. Travis Johnson will serve if he is needed to serve. Paul Nicks would serve if appointed, but is on retainer by the City and therefore cannot serve. Presently on the commission is Bill Burgan, Laura Bemis, Ruben Schneider and Mrs. Bertram Johnson. Jerry Wall will remain on the commission if the council so desires. Ald. McConico made motion to accept the following slate of members to the commission: James Toungate, Jerry Wall, John Carter, Travis Johnson, and Berl Couch. Second by Ald. Parker . Motion was voted on and carried unanimously. Secretary to write Bennie Bustin a letter of appreciation for efforts on the Planning and Zoning Commission. Jim Hislop stated that the intern in Urban Regional Planning will start working next week, and he would like to have a meeting set up with the Citizens Advisory Committee within the next two weeks. ORDINANCES "Sewer Rates" Tim Wright presented the ordinance based on the average of the 5 months during the winter months, however, some trouble is anticipated with the actual computations of gallons as in the case of a new customer who does not have a 5 month winter average to start with. Ald. Griffith made the motion to table this ordinance until the March meeting with instructions to the City Manager to compute the averages necessary to put it into effect on April 1 to coincide with the mandatory sewer hook-up ordinance. "Junk Car Ordinance" and "Solicitors Ordinance" Committees did not meet during the Holidays and Tim Wright suggested the council pass over these ordinances until there is time to meet with the committees . "Climbing Water Tower Ordinance" City Attorney is not prepared with this ordinance. "Schedule of Fines" Fines shall not be uniform according to Attorney General's ruling -- City will have to set a minimum and maximum fine. Mayor Litton appointed a committee of City Manager and Police Chief to work out this schedule. Secretary to find an old ordinance and give a copy to City Attorney. "Ordinance Revising Garbage Rates" City Manager went over the same old stuff he went over the last time -- the need to increase the rate to made the garbage department pay its own way. Discussionoof the City's water, sewer and garbage rates ensued. Ald. McConico stated that he is personally against raising the rates. Mayor Litton stated that the City could possibly consider savings in some other areas. Ald . Bradley made motion that the garbage rate increase not be made. Second by Ald. Lopez. Motion was -voted and carried unanimously. Mayor Litton read the ordinance requiring property owners to connect to the City Sewer Line within 90 days of its availability to them, effective January;1, 1974. Mayor Litton signed the ordinance . NEW B13SINESS "Re-evaluation of the tax roles" The City has the opportunity to go into the program along with the Round Rock Independent School District. Mayor 17 Litton read the proposals from the School Tax Office, which would bring the City up to 1970 standards. Ald. Griffith made motion that the city re-evaluate tax roles in conjunction with the Round Rock Independent School District, Second by Ald. Lopez. Motion was voted on and carried unanimously. "Westinghouse Agreement" This is brought up for review each year, we need to give Westinghouse three weeks notice of meeting at which agreement will be approved. Discussion of the Westinghouse agreement. Ald. Lopez made motion to table for work session at a later date, second Ald . Griffith. Ald. Griffith requested that representatives from Westinghouse be present at the work session. Motion was voted on and carried unanimously. "Bill to River City Machinery" Total bill amounts to about $2960, which included complete rebuilding of the motor, the tandem and the hydraulics, on the maintainer. Ald. Bradley made motion to pay the bill, second by Ald. McConico, motion was voted on and carried unanimously. "Periodic and Final Estimates" Roy W. Green Co. punch list was presented to the company and things have not been completed on the punch list at this time. The City Manager recommended that the city not pay the final estimate. Mayer Litton stated that when the City Engineer says the job is final the council should make an on site inspection of same before payment of this estimate. "Tim Dorsett Ditching Service" This ,job is 99% complete at this time. Ald. Bradley made motion to pay this estimate, second by Ald. McConico. Motion was voted on and carried unanimously. "Young Brothers Inc. Final Estimate" $11,6+1.58, this job is completely finished. Ray, Cab, Jim and Mr. Morgan from HUD in San Antonio have been over it and it has been finally tested and approved. All complaints against the project have been taken care of. Ald. Bradley made motion to pay the final estimate to Young Brothers subject to HUD approval. Second by Ald. McConico. Motion was voted on and carried unanimously. DISBURSEMENTS Month of November and month of December, questions on various items were discussed. Ald. Lopez made motion to approve disbursement reports, second by Ald. McConico. Motion was voted on and carried unanimously. PROPOSED BUDGET City Manager requested another work session on the budget. No other business under new business. OLD BUSINESS "Acceptance of Streets in Chisholm Valley Section 1" At the last meeting it was voted to receive a maintenance bond on the streets, Doyle Hickerson spoke to the council on the difficulty of obtaining a 2 year maintenance bond. Ald. Bradley made motion that the streets be approved when tests have been run on the streets satisfactorily. No second. Further discussion followed. The council conceded that the subdivision ordinance possibly needs to be changed in this area. Ald. Bradley made motion to accept the streets in Chisholm Valley Section One subject to favorable testing and reporting by a commercial testing laboratory or by a 2 year performance bond . Second by Ald. McConico. Motion was voted on and carried unanimously. The Planning and Zoning Commission meets on the 17th and needs to bp ndvi sPd that thA trybAi vi rinr wi l l r•nm-nl v wi t.h tha is subdivision ordinance . "Health and Hospitalization Insurance" Bradley and Parker were on the com- mittee to study the insurance proposals. The best proposal was offered by Blue Cross-Blue Shield, they submitted three different plans, the best way would be `for the City to pay the employees share of the low plan and if the employees wanted the high plan they could pay the difference. The next best is to go with the low plan, which is $100 deductible and 80% of all else after that. Under the group plan the City pays the employees portion and the employee pays the dependents that he wished to cover. Ald . McConico made the motion to go along with the committees recom- mendation to go with Blue Cross Hospitalization Insurance for employees, second by Ald. Lopez. Motion was voted on and carried unanimously. "Mr. Andersons Alley" There was a general discussion of the closing of alley- ways, the abandonment needs to have a clause for easement and also a deed restriction to prevent buildings from being put on the property. "Other Old Business" Along the railroad tracks there has never been a deed conveying this road to the City for use as a public road. The property has been kept up as a road for at least 35 years. The City doesn't own the property, but they (the railroad ) can't close it since it has been used by the public for years. The City Attorney is to write a letter to get the obstruction removed from the road. CITY MANAGERS REPORT Carl Baker is going to school on Jan. 14 for certification in r San Marcos. There is no charge for the school, the only cost is for his gas and one meal. School will last b weeks. Ambulance - Request to raise amount per ambulance run from $5.00 to $7,54. The ambulance is in repairs for two days and will be out of service. Animal Warden - We have received tags and receipt books for dog tags. Ordinance goes into effect on Feb. 1, City has had one applicant for the job of animal warden. Emergency Fund - 57% of the people pay the emergency fund . Street Department - Roger Pope is going to school at A & M. Thursday & Friday January 10, & 11. Escrow Account for Builders - City will set up escrow account for either $50 or $100 for the water meter deposits for builders to eliminate some of the � i excess check writing involved in returning meter deposits each time a builder sells a home. Other Business - Public hearing on budget and zoning requests - Post notice next Thursday for work session. Palm Valley Boulevard is the new name for Taylor Ave. outside the City Lifnits to the East. Texas Bicentennial Commission meets -vi th City Officials in Austin Garden Center in Zilker Park on February 5, (Gene Parker will be out of town) 13 'dater tower fence bid is $473.00 this is for a 6' fence with 3 strands of barbed wire along the top. On water and sewer rate increase Statistical Services will only charge $75.00 to re-do all the billing cards. Write letter to each member appointed to the Planning and Zoning. Commission. Locate terms of office and put names in. Request Bennie Bustin to attend the first meeting to get everyone orientated. No further business, Meeting adjourned. r Respectfully submitted xt- Elizefeth Looby January 25, 1974 The Round Rock City Council met in special called session on January 25, 1974 with the following present: Mayor Ray Litton,•Aldermen McConico, Lopez, Bradley, Parker and Griffith, and City Manager Jim Hislop,. PUBLIC HEARING ON ZONING CHANGES Representing the Belco Construction Co. change from R-1 to B-2 was Don Quick. Jim read the Letter of recommendation from the Zoning Commission. Don Quick stated that Belco would put some commercial construction on that site, which is ideally located just south of the central business district•. Belco will build to suit tenant. B-2 covers any and up to light industrial, the property covers almost 61- acres. Ald. Griffith made motion to accept the Planning and Zoning Com- mission g g mission recommendation to change the zoning from R-1 to B-2. Second by Ald. McConico, motion was voted on and carried unanimously. The request made by Al Hughes from R-1 to R-2 for the Turn Key Housing Site. The recommendation was read along with the prior recommendation of the Zoning Commission. Alda Parker made motion to grant the zoning change to Al Hughes from R-1 to R-2, second by Ald. Lopez, motion was voted and carried unanimously. P1JBLIC HEARING ON PROPOSED BUDGET 1974-75 Jim Hislop explained corrections made to the budget. Jim read the letter accompanying the budget he submitted. He read expected revenues and total funds available. Under General Government is the retirement of general obligation bonds along with FICA, TMRS, Insurance on both vehicles and building as well as hospitalization on employees. Lander tax collections - reflects re-evalua- tion e-evalua-tion in conjunction with the School Tax Office. Under library donation - it is what the City contributes for the payment of salaries, books and materials and other sup- plies needed by the library along with other contributions to the library from other sources. The Fire Department budget was submitted by Chief Cody made up by a committee of three firemen. They want to replace fire truck No. 3 to fight brush fires - the Fire Department has nearly $12,000.00 in the Fire Truck savings account. Jim is to check into the hospitalization on firemen. Included in dues and training fees is for three firemen to go to school at A & M. The County subsides the ambulances runs 20 by $5.00 per run in Williamson County. Discussion of ambulance and its equipment as well as its operation. The Volunteer. Firemen go to school to learn Emergency Medical Training for the operation of the ambulance . John De La Cruz will be the Animal Warden. Parks and Recreation - Mr. Priest asked if the Recreation Board is still in exis tance, Mayor Litton stated the Board asked the City to take care of the parks and maintain the parks and basically maintain the Recreation Department, as fas as handling Little League -- our intent is to provide parks for the Leagues to play on mot to take over the Little League System. The City Manager will be in charge of scheduling games and the schedules. The gym recreation program would be handled by the Recreation Board. Discussion followed on the Recreation Board and the school costs for the summer recreation. Jim is to come up with a figure the school district should put into the fund to pay for their use of these fields. Discussion of street lights, cost to run the street lights. In Health and San- itation the debt retirement on the garbage truck is under equipment purchase. "Water Fund" The water system for the City of Round Rock is not approved and it lacks a fence around the water tower to come under standards. City Manager is to find out what it takes to get the water system approved . Karry Jackson asked who pays for the signalization of Railroad Crossings. Mayor Litton stated, the City* pays for the equipment and the Railroad installs it but is not sure if this is the case, it will, have to be budgeted into some account. Mayor stated these figures are fairly close, looking at a budget some $1,00,361 more than last years budget, about $43,000 more General, $3+,000 Water and $12,000 Sewer. It will take real close observation to make sure that all revenues come in and be careful of any loose spending. Mayor Litton stated that this is a very creative budget and Jim is to be commended for this budget. Ald. Bradley made Mian to approve the budget as presented. Second by Ald. McConico, motion voted and carried unanimously. No further business, meeting adjourned . Respectfully submitted Eli beth Looby 21. February 7, 1974 The Round Rock City Council met in regular session on February 7, 1.974 with the following members present, Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, and Lopez, Ald. Parker was out of town on business. Also present was City Manager Jim Hislop and City Attorney Tim Wright and Public Works Director Cab Calloway. MINUTES Ald. Griffith made motion to approve the minutes of the regular meet- ing of January 10, 1974 and the special called meeting of January 25, 1974. Second by Ald. Lopez . Motion was voted and carried unanimously. RESOLUTIONS AND PROCLAMATIONS None APPOTNTEMENTS There are three vacancies on the Planning and Zoning Commission due to the inability of Travis Johnson to serve, along with the resignations of Mrs. Bertram Johnson and Mrs. Laura Bemis, who resigned due to conflicting business in- terests. Mayor Litton stated that Mr. M. J. Cowan would serve on the Commission if appointed. Ald. McConico recommended Ann Robinson to serve,, but stated that he had not talked with her about it as yet. There were no further recommendations. Ald. Bradley made motion that M. J. Cowan be appointed to the Planning Commission and Ann Robinson be appointed subject to her approval. Second by Ald. Griffith. Motion was voted on and carried unanimously. Secretary to notify individuals of their appointment. ORDINANCES "Junk Car Ordinance" Mayor Litton read the heading an the Ordinance since the Council Members have had the opportunity to study the ordinance at a work session. Ald. Griffith asked the City Manager his opinion of the Ordinance-- is it workable. Jim stated the City has been working under an antiquated Ordinance and we needed to come up with something we can work with--this is it. Tim Wright stated that this is a workable Ordinance and allows for the City's growth. It is under the Texas Abandoned Motor Vehicle Act as passed by the legislature in August of 1973. Ald. Griffith made motion to pass the Junk Car Ordinance. Second by Ald. McConico. No discussion motion was voted on and carried unanimously. "Solicitors Ordinance" Mayor Litton stated that this Ordinance is a good tool. He read the heading of the Ordinance. A special provision is made that anything under the normal course of City business will not come under this Ordinance. . .Tim Wright stated the normal charge for the license fee is $10.00., which is the figure he recommends for the solicitors license fee. The attorney is to look into an Ordinance covering charitable organizations. Ald. McConico requested that all peddlers will be required to show proof of liability insurance. Attny thinks it will be difficult to enforce, but will put into the Ordinance whatever the Council desires. An amendment should read peddlers will be required to show proof of liability insurance if they are selling from their vehicles. Minimum insurance re- quired to be 10/20/5. Ald. McConico moved to approve the Ordinance with the addition 22 of the clause to require all peddlers that sell commodities from their vehicles show proof of liability insurance . Second by Ald. Griffith. Tim asked Council to approve ordinance as is -- Discussion. Ald. McConico withdrew his motion. New Motion -- Ald . McConico made motion to accept this ordinance, Second by Ald. Bradley. Motion was voted on and carried unanimously. Mayor instructed Tim Wright to proceed with the amendment to this ordinance to be presented at the next regular meeting. "Water Tower Ordinance" Tim Wright read the ordinance forbidding climbing on the water tower and forbidding any other form of damage to the water tower. Ald. Griffith made motion to pass the ordinance, second by Ald. McConico. Motion was voted and carried unanimously. Mayor Litton asked the press to give notice to the public that it is unlawful to climb the water tower. "Schedule of Fines for Municipal Court" Mayor Litton stated that this ord- inance has been canceled since it is not the City's prerogative to set fines, this has to be left up to the Municipal. Court. "Abandonment of Alleyway in Block 39" Tim Wright explained the ordinance. The abandonment of the alleyway automatically makes it the property of the City of Round Rock. He has added a clause that the simple title to the property would be in the name of the City of Round Rock. Ald. McConico requested an ordinance stating that at the request of 2/3's of the property owners the City can abandon the alley at the Council's disgression. Tim stated that by law the City has to pass an ordinance for each alley way abandoned. Attorney to make up such an ordinance . Zoning Change Ordinance that was passed at the January 25 meeting on the Al Hughes request to change zoning from R-1 to R-2. Motion was made by Ald. McConico second by Ald. Lopez to approve the ordinance. Motion was voted on and carried. Ordinance on zoning change request from R-1 to B-2 Belco Const. Co. Ald. Lopez made motion to approve the ordinance second by Ald. Bradley, Motion voted and carried unanimously. OLD BUSINESS Consider approval of contract with Round Rock Independent School District for re-evaluation of taxes. Agreement drawn up by Bob Behrens of the ,School Tax Office and the City agrees to pay a total of $3,217.28. Ald. Griffith moved to accept the agreement between the City and Round Rock ISD. Second by Ald. McConico. Motion voted and carried unanimously. "Renewal of agreement with Westinghouse" This agreement is brought up each year for approval. Ald. Lopez made motion to renew agreement with Westinghouse, second by Ald. Griffith. Motion voted on and carried unanimously. No other Old Business NEW BUSINESS final approval of the streets in Mesa Park Section One. Jim read two letters, one giving a run down on the project from Mesa Park Corp., the 23 other is an agreement between R. L. EGGER & NASA PARK CORP. At the present time the drainage ditch extends from HWY. 79 to Nancy Drive. Representative of Bryant Curington explained the situation of the drainage between Eggers Acres and Mesa Park. The curbs and gutters are in, streets are wider than older subdivisions, the paving is hot mix asphalt and all underground utilities are installed. The contractors are working on finishing the street lights. City Manager stated that all things that he requested be corrected have been corrected to his satisfaction. Cab said the City needs a firm date on the construction of that channel. He would like the construction to start immediately. Work is to start on the channel on or before March l to be completed no later than on or before April 1. Pour post barricades should be put across the section of the street at the end of Nancy Dr. with 2 2x8's properly painted. The Gas Company is to check the gas line at the county road and M. 79. Mr. Eskew stated that by approving these streets the City was in no way relinquishing any rights as far as holding the subdividors to the three crossings being put in between the two subdivisional. Cab stated that everything was fine-the construction of the streets is all okay. Jim stated that he doesn't forsee any problems in getting in a box culvert when the property is developed from both sides. The following addendum will be made by the engineer: Items 1-6 1. The box culvert on Virginia Drive, complete in place. 2. The drainage ditch from US ?9 to the end of Mesa Park, Section 1 to be started on. or before April 1, 1974. 3. Curb & gutter & waving to the property line on Virginia Drive and the ditch line on Nancy Drive. 4. Dedicate a drainage easement for the entire length of the frainage ditch, to the North line of Section 1, varying from 15 to 30 feet in width. 5. Adjust water lines and gas lines to fit the drainage ditch. 6. Complete 4-post barricades across Nancy Drive with two 2x8's properly painted as barricades immediately upon completion of drainage ditch. Mayor Litton stated that we are holding Mesa Park responsible for three crossings. Ald. McConico made motion to accept the streets up to this point, provided that he supply a two year maintenance bond or favorable testing done by a commercial testing laboratory. Second by Ald. Lopez. Motion was voted on and carried unanimously. Lone Star Gas Co. request to repair gas line and bill customers for these repairs. Art Nestle is the New Lone Star Gas Company representative in Round Rock. He stated that the gas company will go into a customers yard at their request and stop the leak and repair the line. _ They will cut the line and slip a 1 inch plastic pipe into the yard line. The customer will be billed for the pipe and labor to put the pipe into the ground. Average cost _to the customer would be ap- proximately a foot. At this time he doesn't have the crew to handle the entire 24 City of Round Rock but hopes to have an office and another man sometine in the future. If a customer does not want the gas company to fix the leak, and prefers to find their own plumber, the gas company can discontinue service until the line is fixed. (This is in the case of a dangerous leak) Ald. Griffith made motion to accept the proposal of Lone Star Gas Company. Second by Ald . McConico. Motion voted and carried . Mayor Litton stated that he thinks it behooves the Gas Co. to pick up the telephone and call the fire department and notify them of any hazardous conditions such as occurred out in Chisholm Valley. Mr Nestle assured the Council that in the future the fire department would be notified of this type of hazard . The Council also discussed the Gas Company's gate rate increase . This gate rate increase goes into effect March 1, the increase could go up .456% which would amount to about 3 cents. Ald. Griffith would like to have Mr. Smith come to a work session on the rate increase. City Manager to set up work session with Mr. Smith. "Approve Tax Refund to Richard Looby" City Manager read the letter from the Tax Assessor, Joanne Land about the tax refund to Richard looby in the amount of $40-32. Ald. McConico made motion to refund money to Mr. Looby. Second by Ald. Griffith. Motion was voted on and carried unanimously. "Consider running sewer line out 620 to the High School" The school agreed at their board meeting that if the City could run the line they would put $3,200 into this line. Mayor requested Mr. Hislop to check into the feasibility of this line and advise the Council. "Disbursement report for the month of January" Discussion of the disbursement report. Ald. Lopez moved and Ald. Bradley second motion to pay disbursements. Motion voted and carried unanimously. "Approval of Periodic and Final Estimate" Tim Dorset Ditching Service. Jim read letter from Cab Calloway on the lines and these items have been done. Final payment of $4,078-03, Contract is only about 20 days over. Bradley made motion that final estimate be paid to Tim Dorsett, Second Ald. Lopez. Motion voted and carried unanimously. Bill for engineering service on water and sewer $709.20. Total due for unscheduled inspections from CECON, Inc. Roy Green Company has completed the punch list as far as we are concerned. Just need a letter from CECON. Loan for interim financing on water and sewer contracts. HUD and EPA require City to pay all contract estimates before they will pay the final retainage. Total to Young Brothers $77,896.26 (Audit costs $1,000.00) Audit should be completed within six weeks . Interest on a 60 day note would be less than $1,300. Ald. Bradley made motion authorizing City Manager to secure interim financing loan from local source at the best interest rate obtainable. Second Ald. Lopez, 25 motion voted and carried unanimously. We have a City Election and it is the Mayor's duty to have it published and make it know, Mayor asked Larry Jackson to publish same. Need to list campaign manager and list funds available at the time you register. Last date of filing is on Wednesday March 6, the election is to be held April 6 in City Hall. Mayor to name election judge. Ald. Lopez wants to look into the possibility of giving the senior citizen a tax break, he instructed City Manager to investigate and call Tim on it -- also see how it will affect the revenue. Ald. McConico would like i to see some of the Council members attend the CAPCO meetings. He has been working with Dr. Peters on the health plan to help people get medical care. CAPCO meetings are on the second Tuesday. City Managers Report Fi.remens Insurance Policy is with Harry Robertson In- surance Agency. Final approval of streets in Chisholm Valley - motion was made at prior meeting to accept streets subject to maintenance bond or satisfactory testing. Test was received and test was satisfactory. Mr. Hickerson thought that since you asked for maintenance bond or testing once you got testing you did not need the acceptance letter with one years maintenance. The motion is no way relinquished Mr. Hicker- son's responsibility for the one year maintenance which is contained in the acceptance letter. F,i Council discussed an amendment to subdivision ordinance stating that a one year maintenance bond and satisfactory testing be required. Ald . Bradley thinks there should be study given to revision of the entire subdivision ordinance in a work session. The Citizens advisory committee should also be involved in revision of the subdivision ordinance. February 24-21 Urban Problems Clinic in Salado. Two day seminar course fee of $25.40 will discuss ambulance, workman's comp., personal development, and financial systems for smaller Cities. Budget expense - Copies of the budget distributed as Follows. All councilmen get one, Couple in the library and about 6 copies in the City Hall. HEB/Winns - HEB will begin construction March 1 and there will be a Wi_nns store next to it. Region X TML Dinner Brenham Feb. 14, Ald. Griffith moved to issue invitation to Larry Jackson to go to the dinner at our expense. Second Ald. McConico. The fol- lowing to attend dinner: Larry Jackson & wife, Mayor Litton & wife, Ald. Lopez and I Wife, City Manager & wife, Public Works Director & wife, Ald. McConico & wife, Police Chief & wife, City Secretary and Husband. All to leave City Hall at 5 pm on Feburary 14. On water tower, either a guard around the ladder or a fence around the water tower lot. City Manager to investigate and report back. 26 Escrow account has been set up for builders . Health and Hospitalization Insurance is effective February 1. Swimming pool grant - grant was funded, City Manager read the letter from the secretary of commerce. Jim read the building report for this month. Total price of $180 for two fenced cages for putting the dogs in at the vets office. Clyde Sprott - Gattis School Road and Dixie - has complaints on Roy W. Green Co. on some work done on Contract 5. Since last Council meeting 2 new employees have been added: Intern Dave Ralston and Public Works Director Cab Calloway. Adjournment Respectfully submitted, Eliz eth Looby February 28, 1974 The Round Rock City Council met in Special Called Session on February 28, 1974 with the following present, Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, Lopez, and Parker, also present Jim Hislop, City Manager and A. L. Calloway, Public Works Director. RESOLUTIONS Resolution for interim financing for final payments on water and sewer contracts to Young Brothers, and Roy W. Green Company. The City doesn't have the funds to pay off the final payments so the city must make a short terra loan until the city receives the retainage being held by DHUD and EPA pending the final audit of the contract. Before the final audit can be completed the final estimates must be paid. Bids should be sent out to each local financial institution. Jim read the legal opinion of Tim Wright, City Attorney, as to the legality of the city borrowing money to pay off these debts . Public Works Director stated that other cities do have to borrow money under similar circumstances. City Manager read the resolution discussion followed. Ald. Lopez made motion to pass the resolution to borrow the money from one of the local banking institutions. Second by Ald. Griffith. Motion was discussed and then voted on and carried. Ald. McConico made motion to have the bid opening on March 7, 1974 at 7:10 P.m. Second by Ald. Bradley, motion voted on and carried. The council spent some time discussing the Bicentennial. Mayor is to appoint a Bicentennial Committee at the next regular meeting of the Council. Mayor and City Manager and Calvin Talent attended a meeting in Austin on the Bicentennial. He stated that the City of Round Rock is going to try to become designated as a Bicentennial City. Application must be in before March 26, 1974. Mayor Litton stated that he would like to see a committee from the council to work with the 27 Bicentennial Committee in getting things organized. There being no further business, meeting adjourned. Respectfully submitted, Aiz eth Looby March 7, 1974 The Round Rock City Council met in regular session with the following i members present, Mayor Litton, Aldermen McConico, Lopez, Bradley, Griffith and Parker and City Manager Jim Hislop, City Attorney Tim Wright and Director of Public Works A. L. Callaway. Motion made by Ald. Griffith, second by Ald. Lopez to approve minutes, motion voted and carried. Appointments Don Leonard has appointed Mr. Jones to the Bicentennial Committee. Bicentennial committee is to get some publicity for our City. The City office has contacted the list of people about serving on this committee. Targe number of people in different fields are to work on different areas of the Bicentennial Celebration -- Schools on education field, historical on beautification and histor- ical markers, etc. Mayor Litton recommends that the council adopt this and attempt to be recognized as a bicentennial City. Ald. Griffith moved that Round Rock participate in the Bicentennial Celebration and that the persons as listed be desig- nated as appointed as well as those that are also listed, should they respond in the near future, second by Ald. Bradley. Motion voted and carried Bid Opening First bid is First National Bank of Round Rock. Unable to bid, signed by Mr. Hester, President, First National Bank. Second bid is Farmers State Bank. Bid at a rate of 4.09% per annum on a 90 day basis with the option to renew in 90 days, payable on or before January 31, 1975. Ald. Bradley made motion to accept Farmers State Bank bid, second by Ald. Griffith, motion voted and carried. Appointments for Planning and Zoning Commission, Mayor Litton talked to Dr. Wade McLeod and he stated he would serve if appointed by Council. Parker moved and second by Ald. Griffith to appoint Dr. Wade McLeod to the Planning and Zoning Com- mission. Motion voted and carried. Secretary to notify him and Ann Robinson. Mrs . Robinson was approved to serve subject to her approval at the February 7, 1974 meeting of the City Council. i Ordinances Ordinance establishing sewer rates. This was discussed at two subsequent meetings. City Manager recommended the ordinance be put into effect April 1 to coincide with the mandatory sewer hoof(-up ordinance. The three months to be used for an average in determining the sewer bill will be November, December and January. Ald. Parker moved to make it effective. April 1, 1974, second by Ald. McConico, rate to be 'based on the water consumption for the months of November , December and January. Motion voted and carried. Each year the average will be refigured. 28 "Abandoning Alley in Block 39" Tim Wright read the ordinance setting forth procedures for property owners to use in getting an old alleyway abandoned . Ald. McConieo moved to pass the ordinance, second by Ald. Parker, discussion, motion voted and carried unanimously. Ald. McConieo requested a bicycle ordinance -- one about the lights and licensing and so forth. City Manager will bring proposal to Council. Old Business Consider contracting 8" sewer line along Highway 620 to the Round Rock High School. Mayor read a letter from Roy Krienke - 8" line, 650' long - will be $5,500. Price includes all materials and City may deduct $3,200, toward the sewer line. Cab shot the grade to see if there is a flow line. Cab suggested that we put a manhole at the end of the line. City would have to call for a bid on this sewer line. Mayor suggested - give the school the money and let the school contract the job since Roy Krienke already has a contract with the school. Ald. Parker made motion to participate with the school subject to approval of the school board in the construction of the sewer line along 620, that we pay $2 ,300 and that the school negotiate the contract with whom ever they desire. Second by Ald. McConieo, motion voted and carried unanimously. City Manager to contact the school. New Business Consider alternatives on existing swimming pool. Pool was painted year before last, pool should be sand-blasted and will have to fix the seam across the bottom of the pool. Filter system must be overhauled or new system i installed. Need to comply with the health department standards before can open the old pool. Took into small pressure filter system or recirculating system. Parker recommended to let the City Manager look into cost analysis and bring recommendation to the Council just to get through the summer. McConieo stated that sandblasting may be worthwhile before repairs can be made on the seams . Mayor requested City Manager to get two or three bids, Bradley suggested tell him whether we are looking at one year salvage or long term salvage. Parker suggested sell it. McConico says to repair the pool and use it for training, etc. Lopez said if we spend the money we should keep it. City manager to approach from both standpoints, both short term repairs and long term repairs . City Manager pointed out that two pools would make a heavy burden on the budget in the parks and recreation department for maintaining two pools. Ald. McConieo thinks the population will require two pools. Further discussion. Mayor recommends get bids on both measures and see what we are talking about on this thing. Ald. Parker made motion to instruct City Manager to contract at least three bidders on (No. 1) bringing pool up to top shape and (No. 2) making it work through the summer, and bring to Council with the bidders recommenda- tions. Second Bradley, motion voted and carried. Consider purchase of rebate contract on L. S. Landrum's sewer line in the Trinity Pace subdivision. With a discount of 30% balance is $1,230. He would like to settle with the City to accept $11,230 total payment for the contract. 29 Ald. Bradley made motion to accept offer of Mr. Landrum to buy back rebate contract at discount of 30% and pay balance of $1,230. Second by McConico, motion voted and carried unanimously. Consider approval of City ad valorem tax refund to Wallace Luerson. Mayor read letter from Joanne Land, Tax Assessor-Collector. Walace Luerson paid taxes and Smithville Savings and Loan also paid it for the Salazars. Ald. Griffith moved for approval of refund to Wallace Luerson, second by Ald. McConico, motion voted and carried. I Approval of Disbursements for the month of February, Ald. Parker moved to approve disbursements for the month of February, second by Ald. McConico, motion was voted and carried unanimously. Mr. Matula asked assistance or extra time for him to get his house hooked onto the sewer line. Discussion, Mayor Litton stated that the ordinance states that all septic systems be tied in, in as much as Mr. Matula has brought it to the City's attention he would recommend that the City not give a variance, but the Mayor would see to it that Mr. Matula gets his line in there. CitynManaaers Retort City has initiated a new purchase order system for purchases of amount over 25.00. Backhoe that we now have is used almost constantly for water and sewer taps- we keep the backhoe busy all the time just on water and sewer work. City has rented a backhoe for some work in Eggers Acres - on a rental basis it cost us about $20.00 a day. Dennis Boulding Equipment Company out of Austin has rental purchase plan of $400.00 a month at a selling price if $9,600. The revenue sharing money is going for street equipment now. In the near future will have to look at another maintainer. Probably should have forseen this need when we looked into the budget. We now have two backhoe drivers. Approval. of Mound Rock Water System by State Health Department. Jim read report by Water and Waste Water Superintendent on getting the water approved. City is to make the effort to get the water system approved. Delinquent tax roll -- need to consider prosecuting people for delinquent taxes, bring proposal to the next council meeting. Ambulance report, E. C. A. school in Giddings (Emergency Care Attendant). The I� City has 7 people attending. City should think about pre-payment for transfers. City Manager was approached by insurance salesman with 230 hours of police training, as a stand-by police officer. Mayor recommended not making any deals with this individual as we have Del Torres and Will Stafford. Mayor suggested issue a commendation to Carl Baker for completing his police training, also resolution to Del Torres. Tim Wright discussed with the council the purchase of some form books for legal forms for Cities and Ordinance forms. 30 Letter from Tom Curtis concerning Westinghouse Agreement, ready to sign. Medels Place, Mr. Medel feels that he should have a free sewer tap due to the difficulties suffered during the installation of the tap. Council agreed no free tap is necessitated. Dr. McLeod felt that he is no longer able to continue the services as the dog pound. For $1.00 a dog he will put them to sleep at the Citys pound. Discussion of a stop sign on Eggers Avenue. Mayor stated that Ald. Parker has chosen not to run for re-election and he has been a tremendous asset to this Council, appreciate his efforts made while on the Council. No further business meeting adjourned. Respectfully submitted, Elizabeth b Logy April 4, 1974 The Round Rock City Council met in regular session with the following members present, Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, Lopez and Parker. Also present wer City Manager Jim Hislop, City Attorney Tim Wright and Director of Public Works, A. L. Callaway, as well as the following City employees, Johnny Garcia, Miguel Cruz, Roger Pope, Bill Schmidt, Joanne Land, Carol Leppin, John Ramos and Dave Ralston, Planning Intern. Guests in— cluded Dorothy Callaway, Mr. & Mrs. Marvin Messinger and other interested citizens from Egger Acres. MINUTES Ald. Griffith made motion to approve the minutes as recorded, second by Ald. Lopez. Motion was voted on and carried. CITY MANAGER PRESENTED PLAQUE TO ALDERMAN GENE PARKER FROM ALL CITY EMPLOYEES IN RECOGNITION OF HIS EFFORTS IN THEIR BEHALF DURING HIS TENURE ON THE CO0CIL. RESOLUTIONS AND PROCLAMATIONS Mayor Litton read the proclamation proclaiming the week of Wednesday May 1, 1474 through Wednesday May S, 1974 as Sam Bass Theater Group Week. Ald. Griffith moved to adopt the proclamation, second by Ald. Parker. Motion was voted on and carried. Mayor Litton read a resolution establishing a permanent Bicentennial Committee. Ald. McConico made motion that the resolution be adopted, second by Ald. Parker. The City of Round Rock has been designated as a Bicentennial City by the State, and we have put in an application to the National Committee. Motion was voted on and carried. Mayor Litton read the resolution requesting continuation of the Post-- Secondary Educational Program, which requests the board of trustees of both �� 0Z institutions to continue with their current program. A1d,Parker made motion to pass the resolution second by Ald. Lopez. Motion was voted on and carried. Mayor Litton read the resolution establishing a date of Public Hearing on the annexation of the remainder of Round Rock Hest into the City limits of the City of Round Rock. After discussion with the City Attorney as to the proper amount of notice to be given before the public hearing can be held, the motion was made by Ald. Bradley that the public hearing be held on May 2, 1974 at 7:00 p.m. in the Round Rock Public Library Hearing Room, second by Ald. Lopez. Discussion on having a work session immediately after the public hearing. Motion was noted on and carried, ORDINANCES On the ordinance regulating bicycles in the City of Round mock, Tim. Wright requested some direction from the Council in order that he might draw up on ordinance to fit the City's needs. He also explained some legislation passed by the state re— gulating bicycles. If council's main concern is driving on the sidewalks and driving at night without lights, the state legislation would be all that is needed, however, this law is not specific, therefore the city can expand on it. Licensing is not desired by the council at this time. Tim will have an ordinance to present to the council at the work session. On the ordinance regulating consumption of alcoholic beverages in public parks in the City of Round Rock, the City Attorney advised that the City could regulate only the City owned and opera`w d property. City Manager is to furnish the Attorney with a list of City owned ball parks which will be used in the ordinance, as well as the City owned swimming pool. This ordinance will also be ready for the work session. City Manager stated that it has been brought to his attention that people have not been able to hook up to the sewer line due to the lack of pipe in the City. Mayor Litton recommended that the City give an extension on it, however, not as much as 60 days. Ald. Lopez made a motion to give 30 days extension of the sewer hook up deadline, second by Ald, Parker. Motion voted on and carried. Ald. McConico abstained APPROVAL OF DISBURSEME11TS Ald. Bradley made motion to approve the disbursements for the month of March, second by Ald. Lopez. Motion was voted on and carried. Disbursement to CECON for swimming pool design in the amount of $1,867.50. City Manager stated it will be reimbursed when we receive the grant. Bill is for the months of Jan. & Feb. , for work done to date, bill is prorated out over the entire project. City Manager stated it will be taken out of the General Fund. After further discussion Ald. Lopez moved to pay the bill to CECON that is now due, second by Ald. McConico. Motion voted and carried. (one no vote — Bradley) Disbursement to Appraisal associates of Austin for appraisal of the park land Mayor stated that this park has been funded by BOR in the amount of $50,450.00. The park land is already in the City limits and in the process of being deeded to the City at this time. Ald. Bradley moved to pay the Appraisal Fee, second by Ald. McConico. Motion was voted on and carried unanimously. City Manager stated that we need to get someone to do the design work on the shelters and everything that goes in the park.. He stated that CMH would do the design work for whatever amount is included in the grant for design work. Mayor Litton requested the City Manager see what is in luded in the grant for design work and then see which way we can coarse out best. OLD BUSINESS Consider closing alley in Block 39 in the City of Round Rock. Mayor read the letters from Mr. G. R. Lundelius and Mr. Anderson ren.uesting the closing of said alley in Block 39. These two letters represent the wishes of 2/3's of the property owners, as required in the ordinance. Aldo McConico made the motion to close the Alley in Block 39, Lots 1, 2, 3, 6, 7, 8, 9, & 10. Second, Aid. Lopez, discussion. Aid. McConico amended his motion to read close the complete alley in Block 39, second by Aid. Lopez. Motion voted and carried. "Consider repair of the swimming pool." At the last council meeting the council asked the. City Manager to come up with bids on the repair of the swimming pool. At this time we have received only one quote on it. Mayor Litton read the items to be repaired. Supply and install ward Chair, Repair crack in pool, Repair walk crack at diving board, replace filter panels with fiberglass paneling, move diving board back from pool, Replace slide rail and replace water supply on slide, Total of these items is $1,42.4.50. Additi nal items were sandblast pool and paint I with two coats, $1,990.00. New cross brace on three and four tread ladder, $310.00, Paint and rebuild three and four tread lad ers, $150.00. Total bill would be $3,874.50. This will take care of what the Insurance Company wanted done before the pool could be reopened. The health department will come by to make sure it is in condition before the City can open it. Discussion of the City painting the pool with good epoxy paint. The insurance company said the City has to repair the existing lifeguard stand, replace the slide rail, all other requirements were mostly supplies. The $1,424.50 figure would be p obably the best way to go. Aid. McConico made motion to go ahead with the -seven items not to exceed $1.,424.50. Second Aid. Bradley. Motion voted and carried. NEW BUSINESS Consider approval of audit for fiscal year 1973-1974. Dor. Laine and Dennis from Harold Simpson and Co. CPA's ent over the audit with the Council to answer any questions the Council may have on the audit and the state of the Cityts finances. Mr. Laine stated that the City has adequate cash balances when you consider the growth of the City. Aid. Griffith made motion to accept the audit report by Harold V. Simpson and Co. , second by Aid. McConico. lotion voted and carried unanimously. 33 Consider entering into law shits with the Round Rock Independent School District for collection of delinquent taxes to (1) make people aware of the fact that you do have to pay taxes (2) it will bring needed taxes in. The charge to us will be 15% of the total. City needs to send out notice and state that we will take legal action if payment is not made for taxes. Tim Wright thinks it is a gond idea to get another attorney to collect these taxes. The City could along with the School Tax Office realize $900 to $1.000 on just the 7 cases that the RRISD has. Mayor recommends to instruct the City Manager to pursue means necessary to acquire delinquent taxes for the City. Ald. Griffith moved to enter into agreement with the RRISD for the col- stiction of the delinquent taxes and empower the City Manager to pursue the collection of the other delinquent accounts and to keep the City Council informed. Second Ald. Mcconico. Motion voted and carried (Bradley abstained from. vote) Zoning Change from R-1 To B-1, Property belonging to Mrs. Wayland from R--1 to B-1 the Change would let Mrs. Swinden operate her gift shop. Must postpone because an ordinance must be passed to change this zoning. Moved by Ald. Griffith and second by Ald. Parker to table until the next meeting. Motion voted and carried. Approval of 1973 Tax Rolls, Ald. Bradley moved that the 1973 tax roll be approved second by Ald. McConico, total roll $58,871.88 total valuation $4,702,701.00 Motion voted on and carried unanimously. Mayor Litton read letter of resignation from Laura Bemis. Ald. Lopez moved to accept the resignation from the Planning and Zoning Commission, second by Ald. Mcconico. Motion voted and carried. Mayor instructed secretary to send letter of apprecia- tion to Mrs. Bennis for the time she has served on the Planning and Zoning Commission. Approval of 1973 Delinquent Tax Roll Remains about $7,300 still outstanding. Personal property does not have the enforcement that is involved with the real property, therefore collecting personal property is more difficult. Ald. Parker moved to approve the Delinquent Tax Roll, second Ald. Lopez, motion voted and carried. Approval of 1973 Supplemental Tax Roll — These people were not included in the original tax roil. Ald. Lopez moved to approve the Supplemental Tax Roll, second by Ald. McConico, motion voted and carried. Approval of 1973 Cancellation and Adjustment Resolution. Mayor read the resolution excluding the numbered list. Ald. Bradley moved that the items listed on these two I ' pages be canceled from the personal property tax rolls, second Ald. McConico, motion voted and carried. Refund taxes to Garfield McConico -- Mayor Litton read the letter from Joanne Land Tax Assessor—Collector requesting a total amount of $30.34 be refunded to Garfield McConico for taxes paid by hiiy for years 1966 through 1972. Ald. Griffith made motion to refund $34.34 to Garfield McConico, second Ald. Parker, motion voted and carried (Ald. McConico abstained) 34 Resetting date for Council meeting needs to be done by amending the ordinance which was passed in 1932 establishing the date for council meetings. Alta, Bradley made motion to postpone the next meeting to the second 'Thursday and also, to take the necessary action to get the regular meeting date changed to the second Thursday of each month. Second Ald. Lopez. Motion voted and carried unanimously. "Other Business" Mayor Litton set Monday April 8, at 7:00 p.m. to canvas votes from the up—corning election. Mayor Litton stated that he would like to take the Citizens Communications before the City Managers Report. He recognized Marvin Messinger to speak from.. the floor. Mr. Messinger presented the Council with a petition of 102 signatures requesting the removal of the stop sign at the corner of Rffer Ave. and Karolyn St. Citizens felt that speed limit signs would be just as effective as stop signs in controlling speed. Mrs. Messinger stated that it is inconvenient to her to have to stop when she would rather just slow down and look and then go on. She also pointed out that it takes more gas to come to a stop and then start again. The City Manager stated that the Police Chief said that the signs do in fact stop some of the traffic, the police depariment has written very few speeding tickets at this location. Ald. McConico made the motion that the council table any action here and put it under further, study by the City Manager, Council and the Police Department. Second Ald. Lopez, motion voted and carried (l opposed Ald. Griffith) Stop sign will be on the agenda of the next meeting. CITY MANAGERS REPORT Jim asked the Counci about submitting another BPA applica— tion for another sewer plant, cost will run about $4,000 — $5,000 for engineering expenses. He also discussed with the Council liability insurance for the City, for example if the street department dug a hol and sameoae falls in and injures them— selves the City would be covered, cost per year is around $600 or $300 for the rest of this year. Jim is to investigate and give report at the next council meeting. He also wanted to make the Council aware of the Cityls needs to make up a Policy Goals and objectives statement, Cowi cil thinks citizens advisory committee should work on it. The streets in Dove Creek Subdivision have not been accepted by the City as yet, Al Hughes has asked Jiro to get the Council to include it on the next agenda. Council will discuss at the special called session on May 2, directly after the Public Hearings, snake it the 2nd item. City Manager asked Council if they ap oi.nted Recreation hoard Members, Council instructed to check the recreation board b laws. City needs to submit letter to FHA about our project proposal to spend $285,000, Council instructed City Manager o submit the letter. City Manager stated that the dog pound is almost finished, 35 City Manager informed Council about garbage problems, explained carton system, cost of about $4,000,, for loader, average of $200 for each box, City will need this type system within the next two years. ' City ;tanager suggested a Mayor—Council breakfast with the public about once a month. Council thought it a good idea, but be sure it gets proper publication and posting in City Hall although no official action would be taken. City Manager also informed Council of the City's need to publish City+s fiscal status, Council instructed him to pursue publication in the local paper. There being no further business, meeting adjourned. Respectfully submitted, Eliz .beth Looby April 8, 1974 The Round Rock City Council met in emergency called session on April 8, 1974 at 7:00 p.m. with the following members present, May Litton, Aldermen Bradley, Griffith, Lopez and Parker. Alderman McConico was absent. Also present City Manager, Jim Hislop. CANVASS VOTES Mayor Litton appointed City Secretary, Aldi�rxan Bradley and Mayor Fitton to canvass votes. Ald. Bradley reported the following results of the canvass: Place 2, Bob Griffith, 229, Cara. Price, 1, Delfino Torres, 1, Gorden Perez, 12, Charles Loving, 1, Tilly Henna, 2, Alfonso Ramos, 1, Ben Harris, 1, total votes 248. Place 3 , Sam Johnson, 111, Kill :Kitts, 167, Charlie Loving, 1, Pete Camacho, 1, Dorman Whitlow, 1, 'Dotal votes, 281. Place 5, Tom Lopez, 26+0, Torn Smith, 1, John Carter, 1, Frandlin Anderson, 1, W. G. McCoy, 1, Total votes 264. This completed the canvass of the votes. Ald. Lopez moved to set April 15 as date to swear in the new Council members, second by Parker. Motion voted and carried unanimously. Mayor reminded Council of the following dates of meetings, April 15, swear in new Council members, April 13 , Barbeque and &�dication,' May 2, public hearing on annex— ation of Round Rock West and Work Session, May 9, regular Council meeting. Ald. Bradley made motion to adjourn, second Lopez. Meeting adjourned. Respectfully submitted, Elizabeth Looby 36 April 15, 1.974 The Round Rock City Council met in special called session on April 15, 1974 at 7.40 p.m. with the following members present, Mayer Litton, Aldermen McConico, Griffith, Lopez, and Parker. Aid. Bradley was absent. Also present was City Manager Jim Hislop and City Attorney Tisa Wright. SWEAR IN NEW COUNCIL MEMBERS Robert Griffith repeated the oath of office as read to him by Mayor Ray Litton, Tom Lopez repeated the oath of office as read to him by Mayor Ray Litton. Hill Kitts repeated the oath of office as read to him by Mayor Ray Litton. Mayor Litton welcomed the members to the Council. NEW BUSINESS Consider the status of stop sign on Egger Drive. Mayor Litton opened the meeting for discussion from the citizens attending from Egger Acres, Speaking --- Merle Prior stated he was udder the impression when he bought his some (1) that Egger Drive was a boulevard (2) what was the purpose of the stop sign and (3) what was used to determine that it was put there. Richard booby — he felt that the stop sign was put there to help protect children, and he thinks it accomplishes the purpose. Garry Wallin -- directed questions to City Manager concerning Uniform Traffic Control for Streets and Thoroughfares -- Stop signs should not be used for speed control -- it is more nuisance to people than a good measure to control speed. He asked if the City Manager ever attended short course. Raymond Naiver --- 512 Dennis Drive _.. he feels that people with children naturally slow sown and watch for children, he thinks a yield sign would do the job. Bernice Re rt -- 601 Karolyn, She stated that she is definately in favor of the stop sign. she has two teenage boys and her driveway goes out on Egger Drive., The stop sign makes it easier to safely back out of her driveway .... also all age children are helped by the stop sign, whe would be in favor of a four-way stop sign on the next Mock, Virginia. Ed LeClair -- Karolyn, He pointed out that the pattern of traffic on that block is a regular speedway and this is not a mutter of convenience, but rather a matter of safety. If has caused people to maintain a proper lookout. He also pointed out that people could take an alternate route if they were inconvenienced by the stop sign. I Marvin Messinger, Virginia, He stated that the road is too narrow at the stop sign. That he had to run the stop sign in order to let a car turn onto Egger Ave. from Karolyn St. Darrel Templeton, 516 Dennis -- He felt that a speed limit sign would effectively control speed with the police out there with radar and that sort of thing. 3 [. Faye Prior -- Base is bad on that street and any one with any respect for their car wouldn't travel over 30-35 MPH — if you drove off onto the soft shoulder you'd ruin a tire. Mayor Litton stated that rain has kept the work from being done at that location at this time. Mr. Lees -- Karen Cove --- Stop sign is inconvenient for everyone Horth of Karolyn, there is need for traffic control, not a stop sign. Mr. Prior -- If we need more police patrol then that the way to go. Bernice Kemmert -- She has watched people run the stop sign --She asked why people have their children taking down the stop sign and turning them around in broad daylight, nearly causing an accident, she was out in the yard and saw it. She thinks individuals shouldn't send kids out to tear up property. Why can't the stop sign be the solution to the problem. Mr. Messinger, — He pointed out that the stop sign was not controlling all of Egger Acres, just close to Karolyn and Egger Ave. Harold McGilvray — Every one agrees we need safety, this is an arbitrary method of attempting to control speed and we need to come up with a solution. Would have to put stop signs every two blocks to effectively control the speed. Mayor Litton would like to make comments on the idea of speed control. Law enforcement personnel is small for 24 hr. partol. Out of necessity we could have at least two 1 more partolmen, however, the budget will not stand it. The patrolmen work extremely long hours for the salary so we must help offset some of their work load responsibility. It is not the intent of this Council to groom one corner for any specific purpose. He stated he will be the first to agree that stop signs are not the best solution to the problem, but this is one way we can try to hold down the traffic. The traffic situation at various times have been seen by the Mayor and he agrees that the traffic flow, as far as speeding, is a real hazard. He admits that he is not qualified in traffic control but the intent of this Council is to try to preserve someones life. State law is 30 MPH in residential areas. He also stated that he has received numerous requests to keep the stop sign, there are any number of safety measures to be had out there, this is just one of them. He thinks the Council has heard enough from everyone in all favors toward the stop sign. Ald. Griffith offered the motion that the Council (1) ^� reaffirm the presence of the sign as stated in the last official action, in other I words, sign remains where it is (2) City Manager is to be instructed to recommended other measures if that sign should need to be deleted, that is recommend additions as needed at Virginia or other locations (3) reaffirm that every effort be made to keep the signs up. Second by Ald. McConico. No other discussion on this motion. Motion voted and carried unanimously. Consider obtaining right of way across railroad property for Lake Creek Park project. Public Works Director, City Manager, City Attorney and Mayor have discussed 38 with the railroad representatives the crossing the City needs in order to proceed with the Park project. The railroad will give the City a crossing at College St. if the City will close Burnet Street. City Attorney started that the City can require the railroad to construct a crossing at any location the City desires. City Manager advises that the best location would be a crossing at Georgetown St. City Attorney pointed out that the City doesn+t have the authority to close Burnet Street if it is not a Dedicated City Street. City Manager stated that the rail— road implied that they would be forced to closed Burnet Street any way, and if the City forces the railroad to give us a crossing, it might take us one to two years to get the crossing if the railroad decides to try to fight in court, there— fore, the City needs to select a sight in which to get access to the park in order to get the project rolling. The Attorney pointed out that the only way the railroad could defeat us in court would ba if they could prove that the City did not really need a crossing, so he thinks the City should get an easement for only so long as this is the only access to the park so that the railroad could not say that we already have a means of access. Make it a temporary type of arrangement. Tim needs motion to draw up an ordinance .Eor this crossing and a certified set of field notes and survey of neer easement. Aid. Lopez moved ordinance to get an easement crossing Georgetown Street into the park sight, second Aid. Griffith. Motion voted and carried. Other Business -- Mayor Litton has been approached by subdividor who would like to tie onto Westinghouse well sight and run line just to the east of the storage tank and toward Georgetown dovrn the hill and to about 120 Lots. Need Cmuncils attitude toward this subdivision below clearview. Subdivision is under the County, in the Georgetown area as far as the water limits. Will have to talk to Georgetown about it. Georgetown wontt service the subdivision. Aid. Kitts suggested we approach Georgetovrn and get Their views before we pursue it any further. Mayor Litton will appoint a committee to 'look into this matter. City Manager stated that the City will have to service who we can and when we can no longer service we will ,just have to drill a ;new well, Ald. Griffith asked, can we service them with our present water department? Mayor Litton is involved, and he stated that the subdividors intend to run an 8" line down the Barton property and go back out the road to the Borth secs-ion of his property, and would put in taps for Mr. Barton if he does want to pul_ in these taps. They would probably want to dedicate the lines to the City of Round dock. The subdivision is in Georgetownts Extra Territorial Jurisdiction. The subdivision would have to be approved by the County. City Manager will. talk to Leo in the morning and will work out something. Aid. Griffith suggested that the City Manager should pursue it. No further business, meeting adjourned. Respe furry submitted, 39 May 2, 1974 The Round Rock City Council met in special called session on May 2.. 1974 at 'i:00 p.m. with the following members present: Mayor Ray Litton, Aldermen McConico, Griffith, Lopez, Bradley and Kitts. Also present was City Manager Jim Hislop, Public Works Director, Cab Callaway and City Attorney Tim Wright. Public Hearing Mayor questioned subdividor on property location and number of acres involved. Mayor then read the petition on annexation. Discussion followed on the blasting being done at Austin White Lime which is adjacent to the subdivision. Motion was made by Ald. Bradley to put annexation decision and ordinance on the May 9 agenda second by Ald. McConico. Motion voted on and carried. Resolutions and Proclamations Mayor read resolution proclaiming ,tune 17 through 23, 1974 as Clean Up Week in the City of Round ,Rock. Motion was made by Aid. Lopez to adopt this resolution. Second by Aid, McConico. Motion was voted on and carried. No Old Business New Business Consider acceptance of streets in Dove Creek subdivision ,postponed. Council ok'd copier. Discussion of arrest of two boys who stole stop signs. Citizens Communication - Jerry Parks complained of blasting near Round .Rock West. Drilling and blasting in rock quarry behind Round Rock West. No further business - Netting adjourned to go into Work Session. Respectfully submitted, Elizabeth Looby May 9, 1974 The Round hock City Council met in regular session on May 9, 1974, at 7:00 p.m. with the following members present: Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, Kitts, and Lopez. Also present was City Manager , Jim Hislop, City Attorney Tim Wright, and Director of Public Works, Cab Callaway. APPROVAL OF MINUTES Ald. Griffith made motion to accept the minutes, second Aid. Lopez. y� Motion voted on and carried. f PUBLIC HEARING Zoning Change Request of Lala Mayland, from R-1 to B-1, at 202 W. gain in order to operate a gift shop. This property is directly behind the Savings and Loan. Ald. Griffith made motion to adopt the ordinance changing the zoning in accord- ance with the recommendation by the planning and zoning commission, second by Aid. Kitts. Motion was voted and carried unanimously. Zoning Change Request of Mesa Park Corporation, from R-1 to R-2, which was recommended by the planning and zoning commission at their regular meeting on April 18, 1974. Mayor read the Planning and Zoning Commission minutes in reference to this change. 40 Mr. Scott complained that he did not receive a letter notifying him of the change and seated that he feels that property owners outside the City Limits should be notified of changes which might affect then., even though they are not on the City Tax rolls. Fie showed pictures to the Council of damage done by water runoff ort his property due to what he considered to be the cause of this subdivision. Mr. Eskew explained that the drainage structures :were not completed, but when they are completed there would be no problems of this nature. Mr. Scott also stated that he felt apartments would devalue: his property. Mayor Litton stated that he felt the problem of the drainage was one to be settled between Mesa Parte Corp. and Air. Scott, the subject of this hearing is the proposed zoning; change and not the drainage situation. Air. Eskew stated that the child care facility would begin in the near future -- within the next few weeks if this zoning change is approved by the Council,. He stated this property would be used only for a day care center and not for multi family dwellings. This stipulation may be included in the deed records if the City so desires. He said Georgetown Street makes a more desireable entrance to and exit from the already established residential. area. The three acre park will be dedicated to the City. The entrance of the multi-family section will be from the County read. Ald. 'Kitts made the motion to adopt the ordinance amending the Zoning Ordinance to change the 15.571 acres from R-1 to R-2, second by Ald. Griffith. Motion was voted on and carried unanimously. The Mayor stated that in the present zoning ordinance all property owners within 200 feet of the property to be rezoned must be notified of the change, however it only covers the property (-,4ners who are on the City Tax rolls. This property is in the City's E.T.J. and we need to take up at the next work session the possibility of notifying the people inside the E.T.J. 'Mayor asked the City Attorney to come up with some suggestions on this matter for the next work session, Zoning Change Request of Russell Koontz from R-1 to B-l. This change was recommended on April 29, 1974 by the Planning and Zoning Commission at a .special called meeting. The Mayor read the minutes reflecting same. Laura Bemis presented petition in opposition to the zoning change and suggested that the developer look elsewhere for his shopping center , in effect they don't want a shopping center in the middle of 11 historically marked homes. She has not seen any definate plans as to what they would put there. Discussion. Mr. Bemis presented pictures of the area to the Council and stated the area would be put to better use as a City ,park. Mr. Koontz stated that he had guaranteed title to the entire area, and Mr. Bemis stated that he couldn+t have since part of the land along the creek be- longs to Round Flock Bathing Beach which has field the deed since 1917. Discussion of deed, Mayor thinks the City should loot: into the matter if there is a possibility of the City obtaining the land for a park. Discussion of the property to the west of Mr. Koontz property which has been sold and is going to go comnercial.. 41 The City has no way to control what will be built outside City Limits. Discussion. Ald. McConico made motion to adopt the ordinance changing the zoning. Ald. Kitts second the motion. Further discussion of property along 620. Ald. Lopez was unsure about the term "spot zoning" being applied to this area. Ald. Bradley abstained from voting. City Attorney stated that he felt the petition presented to the Council was not legal in that they have not furnished proof that they are 20% of the property owners. Ald. Griffith asked that the question before the Council come to a vote. Ald. Lopez stated that he would abstain from vote although he has no interest in the area one way or another. Vote of 3 yea and two abstain was uncertain whether this was a legal vote to pass the ordinance, City Attorney was instructed to determine whether this vote was legal or not as to whether the ordinance was passed or the zoning change was denied. All parties are to be notified as soon as the attorney makes a decision. * See ctkteLChe.6(- Cvrriend-me-t -b c Esc— &b14-UL-W Zoning request for Glenn Neans Round Rock West from R-1 to B-1 Lot 8, Block D. Mayor read the minutes of the Planning and Zoning Commission which recommends approval of the change. Ralph Harris spoke for Glenn Neans and explained the property would be used for a neighborhood convenience store. There was no opposition to the change. Ald. McConico made motion that the ordinance be adopted changing the zoning from R-1 to B--1, second by Ald. Griffith. Motion was voted and carried unanimously. RESOLUTIONS AND PROCLAMATIONS None APPOINTMENTS Presently the City of Round Rack does not have an active board of adjust- ments.Council needs to appoint 5 members and 2 alternates. Ald. Griffith requested a list of duties in order to speak to individuals who might serve. City Manager explained duties are in the zoning ordinance. Ald. McConico asked that this be tabled until the next meeting. City Manager suggested to appoint temporarily the Planning and Zoning Commission to serve until individuals could be appointed. The Board of Adjustment is primarily concerned with the subdivision regulations. Mayor Litton recommended that the Council appoint the Planning & Zoning Commission to the Board of Adjustments as this is in compliance with the ordinance. Discussion. Ald. Kitts made motion to appoint zoning commission to act as Board of Adjustments until such time as a permanent board can be selected, second Bradley. Discussion. Attorney stated that in order to comply fully with the zoning ordinance the Board of Adjustment must be appointed icor a full two year term, or the findings of the Board may not be legal if contested if all paints of the zoning ordinance were not followed therefore Ald. Kitts restated his motion to read, appoint the Planning and Zoning Commission to act as Board of Adjustments, second Ald. Bradley. Ald. McConico offered substitute motion to appoint planning and zoning commission as Board of Adjustment for a period of 30 days. discussion. Motion died for lack of second. Ald. Bradley offered another substitute motion in order to comply with zoning ordinance which calls for seven members he moved to appoint the Planning and Zoning Commission to serve as the Board of Adjustment with the exclusion of the 2 the Chairman and Secretary, second Ald. rRcConico, motion was voted on and carried unanimously. Mr. Nean s requested the Council consider annexation, at this time rather than where it appears on the agenda, Mayor Litton complied with his request. Ald. Griffith moved to adopt the ordinance annexing hound Rock West into the Citi; Limits of the City of Round Bock. Second by Ald. Bradley. Motion was voted on and carried unanimously. Discussion of the lake and park areas in the subdivision. APPROVAL OF DISBURSEMENTS Discussion of the disbursements. Ald. Lopez made motion to approve disbursements, second Ald. McConico. Motion was voted on and carried unanimously. ORDINANCES Consider ordinance regulating the consumption of Alcoholic Beverages in City owned and operated recreational facilities, Mayor asked secretary to read the ordinance. Ald. Bradley made motion which was seconded by Ald. McConico to adopt the ordinance as read. Motion voted and carried unanimously. City Manager was instructed to post notices at parks and to property publish same in the newspaper. OLD BUSINESS Second item is to consider setting new date for regular Council meeting. Mayor read the ordinance changing the meeting date from the first Thrusday of each month to the second Thursday of each month. Ald. McConico made motion to adopt the ordinance with the correction in wording from Tuesday to Thursday. Second by Ald. Lopez. Motion voted and carried unanimously,. NEW BUSINESS Conaider request of Wade McLeod to hold Rabies Vaccination Clinic on June 1, 1974. Mayor read letter from Dr. McLeod. Ald. Bradley made motion that the Vaccination Clinic be held June 1, 1774 from 1 to 5 p.m. in the Fire Hall. Second by Ald,. McConico. Motion voted and carried. City Manager to inform Dr... McLeod in the morwing. Consider contract with CECON for expansion of water and wastewater system. Mayor Litton read the letter from Tye Collins in regard to the project. The TDIQB has put Round Rock on the priority list: in regards ''to this r:eq`vest for funds. Discussion of the Cities capacities and needs of the present water and wastewater system. The present plant is designed to serve 4,500 people. Tye suggested the City take a long range look at the water supply, provide our own facilities and know where our water is coming from. Discussion of funding and closing out the other project. CECON Will do the preliminary engineering on the same basis as the last project only this time the engineering fees will be a maximum of $5000.00 rather than $4000.00. City Manager recommended that the Council go along with it. Cannot tie down a figure for the total cost of this system. The figure given when applied for the grant was 2 million dollars. City vieeds to think in terms of a large Cite rather than a small town. Tye pointed out that the planning aspect is real critical. Discussion. He also pointed out that the population will catch up with us before we 43 can get facilities to handle the growth. Tye stated it will take longer than 60 days probably 4 or 5 months. He would do this --,- just bill City for the thing at the completion of the preliminary report, at least three months then if we still dontt have the funds CECON will ride along with City. They will do all they can to get the project started. Ald. Griffith cannot see any other way than to enter into a contract with CECON and let them get to work. Ald. Griffith so moved, second by Ald. Bradley. Motion voted and carried. i Consider E1 Amistad Clubfs request to close Pecan St. for Fiesta Days. Ald. Kitts moved to close Pecan Street just in front of the park for one day, May 25, second Ald. ;Mcconico. Motion voted and carried. Consider request of Volunteer Fire Department for equipment. City Manager pointed out that the items were included in the budget for equipment purchase. It has been proposed that we take money out of the fire truck savings fund and replace at a later date. The purchase was approved by the Round Rock 'Volunteer Fire Department. Tim Swinden made statement that the pagers will be used not only by the Fire Depart- ment but can be used also by the City. Ald. Griffith moved to grant the request for equipment made by the Fire Department. second by Ald. Bradley. Motion voted and carried. City Manager stated that the surplus property agency in San Antonio has some 6 by trucks, he is looking into the possibility of getting one and will pursue an agreement with the County Government in subsidizing a portion of the purchase price of that truck.he stated that the truck itself costs $500.00. Further discussion of using the trucks in the fighting of brush fires. Mayor told City Manager to pursue it along these lines. Consider insurance proposal for comprehensive liability insurance for the City. . which It gives the City protection against a lot of things -Aare not covered by any other insurance the City presently has. Cost would be about $600.00 a year. Covers all buildings and parks and all City owned property 50-10-20. Ald. McConico moved that the City accept the proposition of the insurance company. Second Ald. Lopez. Motion voted and carried. No other new business. CITIZENS C OMMUN ICAT ION S CITY MANAGERS REPORT Manager has received allocation for 74-75 revenue sharingyplanned use report must be submitted. Set up work session with Council and citizens advisory committee to come up with proposal then a public hearing, then submit it to the paper. Set up a work session and advise the citizens advisory committee. Consider engineer for the Lake Creek Park project. CMH and CECON both propose to do the engineering for whatever is allowed in the grant. City Manager recommends 'Ar rn to stick with engineering, fromengineeringAand not try to cross duties between the engineering firm and the consulting firm. It was the Councils wish to have CECON do 44- the engineering for the Lake Creek Park prosect. Teo meetings are coming up: TW. Regional Meeting is coming ug in Lockhart May 23, $5 per person. Mayor would like to see everyone go. All members indicated they would go with wives. The second meeting is TML 9th Annual Institute fo:. Mayors and Councilmen June 9, 10, 11 in San Antonia. Set up worn session date to study rate revisions for garbage and water rates. City Manager stated that Georgetown is raising dumping fees from $25.00 a day to $40.00 a day, a.1so consider getting water to the Highway Department confort stations and consider change in Cities Fiscal tear. [Mark session date to be next Tuesday at 7:04 p.m. May 14. No further business meeting adjourned. Respectfully submitted, 9 _ Eliza Seth Looby City Secretary May 34, 1974 The Round Rock City Council met in joint special session with the Citizens Advisory Committee on May 30, 1974 with the following members present: Council, Mayor Litton, Aldermen McConco, Bradley, Griffith, Kitts and Lopez. Also present were City Manager Jim Hislop, and Public Works Director Cab Callaway. Representing the Citizens Advisory Committee were Chairman Al Hughes, Edward LeClair, Vic Robertson Jr., Joe Carlin, Kay Kitts, Larry Jackson, Wimpy McCoy, and Calvin Tallant. On the agenda was the consideration of allocation of Revenue Sharing Funds for the Fiscal Year 1974..75. The money last year was allocated for street paving. The City Manager pointed out that the revenue sharing fund is the return of tax money directly to the community instead of through government grants (which have been cut back considerably since revenue sharing began). He also pointed out that the only guideline for these funds is that they be used for the good of the whole community, however these funds cannot be used for matching funds for a grant. Last years funds came to about $28,000.04, this year funds are expected to be $31,532.40. The Council will have to have a public hearing on the Advisory Committee's recommendation, and after the public hearing, the council will decide what the money will be used for based on this recommendation. With this in mind, the committee and council discussed street paving, park development, furthering emergency services, need for a new police car, finishing renovation of the library building, and the need for another dump truck. Al Hughes, Chairman of the Citizens Advisory Committee made this recommendation to the Council: Considering the future need of the City for a police vehicle, and the need to have the library 45 finished, with primary concern for the completion of the street paving program, it is left to the council's discretion the order of priority to be given these needs. Mayor Litton then suggested that the funds be allocated as follows: $1 ,000.00 for the library, $1+;500.00 for the purchase of a new police car, and the remaining money for use in the street paving program. After some discussion, Ald. Bradley made the motion to hold a public hearing on the allocation of the revenue sharing funds on June 13, 1974 at 7.00 P.M. second by Ald. McConico, motion was voted on and carried. i With the official business out of the way, the City Manager brought the council up to date on the status of the Lake Creek Park Project and on the swimming pool project. The Council also discussed the status of the old swimming pool. Mayor Litton expressed appreciation to the Citizens Advisory Committee for their interest in the City, and will appreciate their help with work on the Charter as the City's population nears 5,000. There being no further business, meeting adjourned. Respectfully submitted, Eliza eth Looby June 13, 1974 The Round Rock City Council met for a public hearing on. June 13, 1974, with the following r members present: Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, and Lopez. Aldermen Kitts was not present. Also present was City Manager, Jim Hislop, and. Director of Public Works, Cab Callaway. Mayor Litton explained the recommendations made by the Citizens Advisory Committee at.the joint work session of the Council and the Citizens Advisory Committee, and opened the floor for discussion from the visitors. The recommendation was as follows: $ 5,000.00 for purchase of a new police vehicle and related equipment $ 4,000.00 for completion of the library building $22,532.00 for street paving and drainage These equal the total $31,532.00 to be received from the federal government. Ald. Griffith asked Hank Hester if $41000.00 is enough to finish up the library. Mr. Hester said he thought it should finish the exterior, the sidewalk, the roof, the grills on the air conditioning vents. He also said he hopes to finish the front of the library by Frontier Days. He said that the room divider for the meeting room would cost about $600.00. Discussion of the wiring and curbing and planter area out front. Ald. Bradley asked Jim if he had any further price on the police vehicle. Jim said that there has been about a $150.00 base price increase across the board for the basic model with heater. He said all he spoke to would be willing to bid. The total cost will run around $4,200.00 and with the equipment will run around $5,000.00. Discussion of the present police car. 46 Ald. Griffith made the motion to close the public hearing, second by Ald Lopez Motion was voted on and carried. Respectfully submitted, Eliz eth Looby June 13, 1974 The Round Rock City Council met in regular session on June 13, 1974 at 7:30 P.M. with the following members present: Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, and Lopez. Alderman Kitts was not present. Also present was City Manager Jim Hislop, City Attorney, Tim Wright, and Director of Public Works, Cab Callaway. Approval of Minutes Ald. Bradley questioned the wording on one of the votes and asked the City Attorney to explain his position on it. The Attorney explained that there is an exact case in point as listed in his opinion ( a copy of which is made a part of these minutes) as to the exact action Alderman Bradley took when he used the word }"abstained" He made other statements which did not find their way into the minutes. If he abstained due to some interest in the outcome of the vote, then he should have said "disqualified". If he just abstained for no reason, then the Koontz rezoning failed, but if he stood to gain from the vote, then the rezoning would pass. Ald. Bradley requested the minutes be amended to state that he should be dis- qualified due to interest in the outcome of the vote. Ald. Bradley moved that the minutes be amended to reflect that he disqualified himself due to conflict of interest rather than merely abstaining from vote. Second Ald. McConico. Ald. Griffith stated that he has no question in his mind that that is what Ald. Bradley stated at the meeting. It is the attorneys opinion that the Koontz rezoning will be approved with this change to the minutes. The motion was voted on and carried. The attorney said the Mayon just needs to sign the ordinance on the Koontz rezoning, as it was approved subject to the attorneys findings on the vote. Resolutions and Proclamations - None Appointments - None A royal of Disbursements Discussion of the disbursements for the month of May. Ald. Lopez moved to approve the disbursements for the month of May, second by I Ald. Griffith. Motion was voted on and carried. Ordinances Consider an ordinance revising Garbage Rates. Mayor Litton asked the City Manager to read the ordinance regulating garbage collection rates. The rates for residential and commercial garbage pick up customers are proposed as follows: Residential garbage pack up $ 3.00 per month General Business user $ 7.50 per month Light Commercial user $ 12.50 per month Intermediate Commercial user $ 15.00 per month Heavy Commercial user $ 20.00 per month The ordinance also defines each user, and establishes a rate for garbage pick up 47 outside the city limits. Mayor Litton stated that these rates were discussed at a work session several weeks ago, he also stated that the increases which are hitting everyone else are also hitting the city. The new labor law requiring time and a half payment for all employees working over 40 hours a week, and an increase from $25 a day to $40 a day to dump, along with the increased cost for gasoline, have all made the need for a rate increase immediate. Mayor recommended to the Council that we adopt these rates. Ald. McConico questioned the rates in regards to duplexes and apartment complexes, how will we go about the billing. City Manager stated that they will be charged for each unit. Ald. Bradley asked how many users we have that are outside the city limits. City Manager stated that there are not too many, but those we have are all within one half mile of the city limits. Attorney said we need a motion to fill the blank and effective date. Ald. McConico thinks we need to set a. limit of up to one half mile at a time and a half and any farther at two or three times the rate. Ald. McConico made the motion that we charge one and one half times the rate outside the City limits effective July 1, 1974. Second Ald. Griffith. Motion was voted on and carried unanimously. Ald. McConico made the motion that the ordinance be adopted effective July 1, 1974. Second Ald. Griffith. Motion was voted and carried. City Manager has been instructed only to go one half mile outside the city limits for garbage pickup. Consider an ordinance revising water rates. Mayor Litton stated that the revision of the water rates has also been discussed in a work session and the Council has asked the Attorney and City Manager to draw up this ordinance. Such an increase being warranted by the growth and economic situation. Mayor asked the City Manager to read the ordinance revising the water rates as follows: Commercial; 1 to 3,000 gals $2.50 minimum 3,001 to 13,000 gals .50 per 1,000 gals used 13,001 to 23,000 gals .45 per 1,000 gals used 23,001 to 978,000 gals .40 per 1,000 gals used Over 978,000 gals .35 per 1,000 gals used Residential: 1 to 3,000 gals $2.50 Minimum 3,001 to 13,000 gals .50 per 1,000 gals used 13,001 to 23,000 gals .45 per 1,000 gals used Over 23,000 gals .40 per 1,000 gals used Water taps to be $75.00. All users outside the City limits shall pay double the regular rate. Discussion of water rates. We are comparable to the cities around us as far as water rates are concerned. Ald. Lopez moved to adopt this ordinance effective July 1, 1974. Second Ald. Griffith, Motion was voted on and carried unanimously. Consider an ordinance establishing allocation of revenue sharing funds for the fifth entitlement period July i, 1974 through June 30, 1975. Mayor Litton read the caption to the ordinance. Ald. Bradley moved to adopt the ordinance and attach Exhibit "A" and that the exhibit be $5,000.00 police vehicle, $4,000.00 library, and the remainder, $22,532.00 for street paving and drainage improvements, second Ald. McConico. Motion was voted on and carried unanimously. 48 Consider request by citizens to set a load limit on streets. City Manager stated that we don't have a direct ordinance passing a load limit on streets. Cab said you would have to have scales to enforce the load limits, but you could stop through truck traffic. After some discussion, Ald. Griffith moved to table this matter until we can gather more information. Second Ald. McConico. City Manager is to bring back a recommendation to the council and look into the feasibility of finding other streets which would benefit from the same action. Motion voted and carried. Old Business Consider Chaparral Junior Women's Club request to discuss the use of the Round Rock Public Library Meeting Room. City Manager stated that the Planning and Zoning Commission would be willing to change their meeting date, this resolved the conflict, so there is no further problem. Other business, none New Business Consider Tom Bones' request for water and sewer to his subdivision North of Round Rock. Consists of 88 acres, 280 lots. Their main concern is pro- viding water up to the subdivision, located off Chandler Road on the east side of the Interstate about a quarter of a mile. _ Barr Engineering represented Mr. Bones. Discussion, Mayor Litton stated that he was opposed to a rebate system. Mr. Lovett stated that they were just trying to get the city's feelings of what they would do and not do. City needs to study funding before we can do anything about it. Mayor Litton stated it is economically unfeasible for the City to pay for that line unless the City has enough revenue to pay the bond indebtedness, they cannot expect the City tax payers to pay for it. The City will need figures worked up. Griffith suggested setting up a work session when the figures will be available from the developers. City Manager is to get with our financial advisor and see what our bonding status is. Set up a work session for June 27 and notify Barr Engineering of the meeting. Consider Doyle Hickerson's request for acceptance of water and wastewater facilities in Chisholm Valley Section two. Cab stated that he sat in on the testing of the lines and checked manholes and Engineers checked flow and gave certificates on it. The fire hydrants are all right. Cab recommended approval of the facilities. Ald. McConico made the motion based on the recommendation from the Director of Public Works pertaining to the subdivision Chisholm Valley Section two and would move to accept the water and wastewater facilities, second Ald. Lopez. Motion was voted on and carried. Consider revision of the existing subdivision ordinance. City Manager stated that there are many problems with the subdivision ordinance, which needs a complete revision, however, this is a problem which needs immediate attention. On page 107 in section 7.402 side yard requirements, a builder must have 5' or 10 percent of the lot whichever is greater. In the subdivision ordinance, page 153, section 6.701, the subdividor is required to have 5' on an interior lot line or 10' fromthe street line. After much discussion the Mayor instructed the City Manager to have the City Attorney 43 draw up the ordinance to show a minimum of 15' side yard with a minimum 5' either side. Other business - Ald. Lopez brought up the emergency fund. Either all should have to pay it, or it should be eliminated altogether. Ald. Lopez would like to see it eliminated. Approximately 50-60 percent of the people pay it. City Manager stated that the ambulance is paying its own way at present. Ald. Griffith moved to instruct the City Attorney to write up an ordinance or whatever legal means is required to remove the emergency fund from the water bill. Second Ald. McConico. Motion was voted on and carried. City Manager is to put it on the July agenda. Ald. McConico asked the Attorney about giving people over 65 a tax break on $3,000.00 homestead exemption. Attorney said it takes an ordinance by the Council. City Manager will bring a proposal to the Council. Ald. McConico moved to instruct the City Manager and City Attorney to bring an ordinance and work on a report on that for the next council meeting, second Ald. Lopez. Motion was voted on and carried. Ald. Griffith stated that he noticed the need of a day care center in the news- paper. City Manager stated that the program is set up and funded through O.E.O. for disadvantaged groups. He was contacted by Raleigh Elliot about the building used for the center. The State Fire Marshall has condemned the present building. It is the opinion of some people that the city should find another place for the program to continue. Discussion of the City's participation in the program. Mayor Litton made the following comments about his trip to Corpus Christi for the Mayor-Council Institute; It was the most informative session he has attended since he has been associated with city business. They discussed new federalism to return the city and local government control and as much power in funding as possible. More programs are to be done on the local level. He said there will probably be a state commission for utilities to give cities the alternative of going through the state or directly to the utility. Also heard discussions about small city participation in the league of cities. He stated he would like all councilmen to go to the state convention in October in Ft. Worth and the national convention in December in Houston. Ald. McConico would like to see the people who want to have curb laid at the same time as the city paves the streets be able to get it done if it is at all feasible. Discussion of setting curbs and drainage problems incurred by improperly set curbs. I� It was the feeling of the council that when it is feasible,, property owners on a block who have 100 percent participation should be able to have curbs set when the city paves the street. City_Managers Report Jim stated that he would like the council to be aware that something needs to be done about the comprehensive master paln. A Policy and 0bjective statement from the council in coordination with the Citizens Advisory Committee needs to be prepared stating where we are going and how we will get there. The City needs to control the quality as well as the quantity of growth and gave direction. The City Manager is to obtain examples and set up goals and priorities. 50 Need to set a date for the Mayor-Council Breakfast. Monday, June 24, at 7 A.M. Jim suggested it should contain something concerning the status of the city, and the Mayor or one of the councilmen should give a presentation and stress citizen input. We need to get the people involved in the decision making process. We have received the check from DHUD for $44,000.00 and are still waiting for the check from R.P.A. in order to pay off the note at the bank. The area across from Westinghouse from Chandler Road to Westinghouse Road seems to be a boom area. We probably can service X number of people in that area, but we will have to come to a ,stopping point. Jim will investigate what we are able to serve and see how much it will cost to serve it. According to the Westinghouse Agreement, we will have to charge an initial usage fee. We need to decide whether or not to let people tap onto that line. It will require expending more money to update that system to serve more people. Personnel problem has been encountered. Haven't been able to set up a personnel policy yet, but an employee has asked if he can continue his job for the city while he runs for the county election. Mayor stated it was a derision for the City Manager to make, since he is in charge of personnel. It was the feeling of the council that the city should not guarantee the individual his job while he looks for another job. Aid. Griffith and Bradley said the City Manager should go ahead and make up a personnel, policy and bring it to the Council. Need to secure a second entrance to our park. Talked to Al Hughes about a lot to use for the entrance. Mr. Hughes would give the city a permanent easement through the lot for the park if we would accept the streets as they are. Discussion of the streets in Dove Creek.. Aid. Griffith stated that we need access to the park but he looks upon the streets as a completely different thing. City Manager doesn't forsee that this is the only way we can get the lot. The council would rather see us stick by the subdivision ordinance. City Manager is working up a mail-=out for the citizens information on the water and sewer and garbage rates. All council members are interested in the mail-out. Jim recently talked to the City Manager in Plainview about their method of level billing. They charge people like $13.84 each month throughout the year for a maximum number of gallons for the year and they read the meter quarterly for any adjustments for water over the average number of gallons. City Manager will bring the council a report on this type of billing. Mayer Litton instructed Jim to get in touch with Mr. Lilly and discuss the E. T. J. on the south side of town. Ald. McConico made motion to pay $57.20 to Mayor for hiss able representation in Corpus Christi. Second by Aid. Lopez. Motion was voted on and carried. Jim will attend City Managers Association Conference in Kerrville on the 17th and 18th of June. 51 No further business, Ald. Bradley made the motion to adjourn, second by Ald. MCConico, motion was voted on and carried. Respectfully submitted, Eli beth Booby June 27, 1974 The Round Rock City Council met in called work session on June 27, 1974 with the following members present: Mayor Ray Litton, Aldermen McConico, Griffith, Lopez, and Kitts. Ald. Bradley was not present. Also present was City Manager Jim Hislop, Director of Public Works Cab Callaway. Subdivisions Council discussed subdivision proposed by Tom Bones, property on Chandler Road,about putting in personal utilities figures discussed. were 10 inch water line $58,000.00 and 14 inch water line $87,000.00. Maximum capacity would be 1.1 million gallons daily for the 287 lots. Subdivision contains one commercial lot. Subdivision contains 87.55 acres and discussion was based on 7,250 lineal feet of water lines. Discussed financing and capability of providing water for adjacent areas. Council is to make decision of how and where water line will go, and refer back to Tom Bones. Discussed cost of sewer, 8" line just for subdivision $24,300.00. 18" line for the entire area $68,700.00 Clearview subdivision also interested in getting new utilities system. Council discussed problems of getting enough revenue off the system, and future needs of Westinghouse and residential housing in the area. Reports Council reviewed mail-out of water, sewer and sanitation rates. City Manager stated he has been looking up other cities for reference on the Truck traffic problem. Discussion followed. Council discussed new budget for new fiscal year, which begins Oct. 1, 1974. Also discussed free swimming lessons for low income kids - decided against it. Also discussed tax exemption for people over 65. City's bonding capacity is as follows: revenue bonds - $50,000.00 General obligation bonds - $200,000.00 both bond situations will improve next year. City Manager said that council members can join the Blue Cross/Blue Shield Insurance and count on the City's roster of employees in order that the city may have over 25 employees to cover all employees regardless of prior illnesses or existing illnesses. Respectfully submitted, Roy Villarreal 52 July 11, 1974 The Round Rock City Council met in regular session with the following members present Mayor Ray Litton, Aldermen McConico, Bradley, Griffith, Kitts and Lopez. Also present was City Manager Jim Hislop, City Attorney Tim Wright and Director of Public Works Cab Callaway. Minutes Ald. McConico made the motion to approve the minutes, second Ald. Kitts. Motion was voted on and carried unanimously. Resolutions and Proclamations, None Appointments, None Approval of Disbursements Discussion of the disbursements for the month of June. Ald. Griffith made the motion to approve the disbursements for the month of June, second Ald. Kitts. Motion was voted on and carried. Ordinances Ordinance establishing personnel policy. City Manager did not have time to complete the personnel policy. However he did work one up and has given copies to all department heads. He has a meeting to get their feelings on it, but has not come up with the finished article, therefore he requested the council to table the matter. Ald. McConico made the motion to table, second Ald. Kitts. Motion was voted on and carried. Ordinance revising the Subdivision Ordinance and Zoning Ordinance concerning side yard requirements. Mayor asked the secretary to furnish the Attorney Ordinance numbers before meetings so that the council might pass ordinances by number. Mayor Litton read the ordinance amending the Zoning Ordinance, Section 7.402 A, side yard requirements of not less than 15 feet, both sides combined, and no less than 5 feet either side. Ald. McConico made the motion to adopt the ordinance amending the Zoning Ordinance, Section 7.402 A, second Ald. Lopez. Motion was voted on and carried. Mayor Litton read the ordinance revising the Subdivision Ordinance, Section 6.701 A, side yard requirements of not less than 15 feet both sides combined, and no less 'than 5 feet either side. Ald. Kitts made the motion to adopt the ordinance, second Ald. McConico. Motion was voted on and carried unanimously. Consider ordinance prohibiting through truck traffic on residential streets. Jim told the council that he couldn't locate any cities with a load limit on streets. Most cities have signs posted "No Through Truck Traffic" which would be fine, but still would not solve the problem which brought about this initial request. (Originally the citizens felt that loaded trucks driving through their neighborhood, as well as loaded trucks being parked overnight would break down their streets. ) Jim has received no further comments from the individuals who first requested the load limit. Mayor Litton and Alderman Bradley both stated they have received queries about what the City was going to do about it. Cab said that putting up the guard posts at the corner in question has relieved the problem of speed in this area to a certain extent, the trucks were speeding around the corner and driving over the corner of the individuals lot, 53 but the guard posts alleviated this. He said that the trucks stopping and starting in the same place causes the pavement to start rolling. Ald. Griffith made the motion that this be tabled until further study could be made or further demands are made, second Ald. McConico. Motion was voted on and carried. Consider an ordinance abolishing the emergency fund as of July 1, 1974. Discussion of the increased garbage rate and whether or nit it would offset the decrease brought about by the abolishment of the emergency fund. Jim didn't say that it was not going to hurt the budget, but he sees that the council does feel very strongly about the emergency fund. He feels it will take about three months to determine just how it will affect the budget. If a decrease is noted, he thought it would be possible to alleviate it by an increase in the rates for ambulance use. There has been no rate increase for about 2 years for ambulance use. Ald. Griffith thought perhaps we should hold off until we have some experience with the rates, he feels $8,000.00 a year is a lot of money to do without. If we change the budget year, this still will remain a $3,200.00 deficit. Ald. McConico stated he only agreed to raise the garbage rates if we do away with the emergency fund, since people on the fixed incomes could use this dollar to help on the other increases. Ald. Kitts made the motion to drop the emergency fund, second Ald. Bradley. Motion was voted on and carried unanimously. At this point Messrs. John Carter and James Toungate entered the room. Carter asked the council if they could make some appointments to the Planning and Zoning Commission. Berl Couch has moved and can no longer serve on the commission and Ann Robinson has made only one meeting since her appointment to the commission. She has missed 8 meetings prior to the present one. He requested the council's opinion as to whether he could consider these members to be off the commission in order that he may have a quorum with the four members he has present. City Attorney Tim Wright stated that as a matter of law, she (Ann Robinson) is no longer a member since she missed more than four meetings and therefore they would have a quorum. Mr. Carter once more stated that he would appreciate appointments to the commission made by the council at their earliest convenience. Next item on the agenda is consider an ordinance giving persons over 65 years of age an exemption from city taxes on the first $3,000.00 of the evaluation on their homestead. Jim stated that from conversations with the City Managers of both Taylor and Georgetown that they felt passage of an ordinance of this nature caused them to receive a reduced amount in Revenue Sharing. He stated that cities with less than 3.4% ,tax increase received a cut in Revenue Sharing, but cities with more than 3.4% increase received an increase in Revenue Sharing monies. He stated that Round Rock received an increase of $5,000 or $6,000. Due to the amount of Round Rock's growth, he feels that the passage of this ordinance will in no way, affect the amount of Revenue Sharing monies the city will receive in the future. The City Attorney stated that along with 5-4 Jim's thinking on this, he has added a provision to the ordinance to the effect that it does not extend beyond the period of time that we are eligible to receive'Revenue Sharing. It gives the City a chance to review it when Revenue Sharing is no longer received. Mayor Litton read the ordinance providing that the persons over 65 years of age be exempt from the first $3,000.00 of evaluation on their homestead from ad valorem taxes. Between January 1 and April 1 they would register with the Tax Assessor Collector and show proof of age. Jim stated that there is an immediate problem in that the people could not register in order to be eligible for this year's taxes. Attorney said he could add a clause to provide for registration this year. Aid. Bradley suggested that we accept the people who have already proved exemption to the school tax office. Aid. Bradley made the motion to adopt the ordinance that not less than $3,000.00 of the homestead of persons over 65 be exempt from ad valorem taxes with the amendment to provide that those people currently exempt as recorded on the school tax records be exempt for the current year on City tax, second by Ald. McConico. Motion was voted on and carried unanimously. Old Business Consider setting a date for the Mayor-Council Breakfast. Mayor Litton stated that we were supposed to have had a meeting, but due to the complications at the restaurant, it was decided not to have the breakfast last month. If the council is still interested, we need to set a date. Aid. McConico suggested 6:45 A.M. as the starting time. After much discussion it was agreed to have the breakfast on the first Thursday of the month. Mayor Litton asked the secretary to remind council members of this meeting each month. Other business, none. New Business Consider request for acceptance of utilities in Mesa Bark Section 2. Mayor Litton asked what shape the streets are in (in Section 2) Cab said they are breaking the sub-grade now. The utilities have been tested and according to the engineers they are all right. He said they could be accepted with the stipulation that foux fire plugs need to be raised and if any services are missing, they would be replaced at the owners expense. In the letter of acceptance, there is some question as to who pays for the meter boxes and who puts them in. The letter should be returned to be changed to read that the owner would pay. Cab thinks the meter boxes need to be put in before we accept the utilities. Ald. Kitts thinks we need to set a policy as in the subdivision ordinance that these be completed before we accept the utilities. Ald. Kitts made the motion that we table until the water and sewer service is complete in accordance with the subdivision ordinance, second Aid. McConico. Motion was voted on and carried. Other business, Mayor Litton has has a gentleman who does dirt work ask him about going down on the creek bed close to where the city has dumped items from clean up week, and clean up the creek bed and haul the dirt out to use on some yards. Mayor Litton stated that he asked Mr. Long to find the exact location of the City's 55 property, which he did. He said we need to make sure that if we do anything, it is on our own property. Sam Johnson needs the dirt and in the process he can clean up the creek bed. Mayor asked the council if it is ok for him to do this. Cab wants him to do it under his direction, he stated that would be a good way to get it cleaned up and channelized if it is done right. Ald. McConico made the motion to give Sam Johnson the authority to work with Mr. Callaway's approval to get the dirt out, second Ald. Kitts. i� Motion was voted on and carried unanimously. i Ald. McConico brought up the need for the City to put up signs to stop further dumping on the City's property. City Manager has had the signs made and will have them put up after Frontier Days. Jim has made arrangements with Mr. Neans to get the area shaved up. Jim said we cannot stand any more dumping on this side and we need to cover up the debris. The signs will prohibit dumping altogether. Ald. McConico also asked the City Manager about the painting of the water tower, he stated it was getting very rusty. Jim is to send out bids for having the water tower painted. City Managers Report, We have received the last Revenue Sharing check for this period. The next check will be for the Fifth Entitlement Period and will be received around the first of October. The City needs to adopt standard building code, plumbing code and electrical code. Jim believes the most important is the electrical code and building code. We need to adopt the Southern Standard Building Code, they have the 1973 edition out. Ald. Kitts recommended the council appoint a board to examine and license the people doing the work in the City. All licensing would be done in conjunction with the building permit. Every job would have to have a permit and be inspected. Council feels this would eliminate many hazardous conditions. On Park Project we should be able to submit it to EDA next week. Tim has drawn up an easement on the lot that we need for access to the park. It is a 50 root easement Jim stated that our only problem is that Al Hughes wants $5,000.00 for the lot and we don't have t1R t to spend. City Attorney said that he doesn't think that the City can buy on time. Jim apologized to the Council for the time it has taken him to get the project rolling, but we have to have the easement to that lot before we can go any further. Mayor Litton said we could take the money that is in the street paving fund and put it into the easement. Ald. Fitts made the motion to authorize the City Manager to buy the lot from Mr. Hughes for up to $3,500.00, second Ald. McConico. Motion was voted on and carried. Jim stated that he has an appointment with Dick, Lilly reference our E.T.J. and he has had numerous phone calls from areas such as Barrington flaks, and Summit Oaks, asking to be annexed into the City Limits of Round Rock. Council feels that we need to sit down in a work session after Jim's discussion with Mr. Lilly to discuss just how far the City wants to grow. Jim asked if the Council intends to sit as a Board of Equalization again this year. 56 They set a meeting date at Thursday, August 13, 1974, at 7.00 P.M. Does council want a work session with Bob Behrens prior to the meeting. We have received an invitation to Region 9 TML meeting in Gatesville. Equipment Problem - Building. Inspectors car engine is shot. We cannot afford to replace it for 5 or 6 months at the most. The old police car also needs a maximum of repairs each month. We need that new police car now. Would it be possible to get the building inspector something more economical to run. . perhaps trade in both the old police car and inspectors car and bet Bill Schmidt another car. . perhaps give the building inspector Jim's car and put Jim on a car allowance. Council instructed City Manager to pursue taking bids on police car, make up specs on it and put out bids. Ald. Griffith moved to call for bids on police car, second Ald. Bradley, City Manager to write specs, motion was voted on and carried. Jim asked council if they wanted to give his car to Bill Schmidt and put him on car allowance. Ald. Kitts made the motion to make trade with Jim and put him on car allowance until such time as we can afford another vehicle, second Ald. Bradley, at the same rate as the Public Works Director, $120.00 a month. Motion was voted on and carried (1 opposed Ald. Griffith) Jim stated that we have hired Police Officer Charles Reed on a 3 month probation period. However, we won't order him uniforms until we see how he works out. He is already certified. Discussion of the police department schedule. City Manager feels the general moral of city employees is excellent, discussion of raises within the City. Jim also pointed out that city employees have received many new benefits within the last nine months. Jim stated that we get as much work out of our employees as any city anywhere. Mayor commended Jim on a job well done, however some credit also goes to Cab, the employees are learning a lot from him. Ald. Griffith would like to see the council let the employees know that we are aware of the efforts being made by the employees. Mayor is thinking about another employees and council get together. Will try to have it sometime in August, right around Labor Day. Mayor read a letter of resignation from Alderman Fred Bradley (A copy of which is made a part of these minutes) Mayor commented that it is with reluctance that the council accepts the letter. He feels that Ald. Bradley was a part of one of the most aggressive and progressive councils and will continually be remembered in the City for his work on the council. Ald. Griffith moved to accept the resignation of Ald. Bradley and that he be officially commended for a job well done as a member of this council, second by Ald. Kitts. Motion voted and carried. Ald. Bradley stated that he has enjoyed working with the Council and wished things had worked out whereby he could have continued, but he now lives 1.9 miles outside the city limits aid due to the residency requirements has to resign. This now leaves a void on the council, and due to the time table, the Mayor recommended that the position be filled by vote of Council rather than by special election or waiting until the next election. Ald. 57 Griffith feels that aldermen should come from all paras of the City, and we need some- one from. Eggers Acres. He offered the name of Eddie Breaux to the council for consider- ation. He is willing to serve if appointed by the council. Ald. Griffith made the " motion that the council appoint a person to fall the unexpired term of Mr. Fred Bradley instead of special election, second Ald. Kitts. Motion was voted on and carried.`_ Mr. Breaux lives on the corner of Karolyn and Robb, has 4 children, runs his own business, is active in civic responsibilities related to youth programs, comes from Merkel, Texas, - went to school at 'Texas Tech, is recently from Corpus where he worked for Trinity Ins. as a special agent. Ald. Kitts feels he would be a great asset to our council. Ald. Griffith moved the appointment of Eddie Breaux to fill the vacancy, second Ald. McConico Motion was voted on - and carried. Ald. Kitts moved to adjourn, second Ald. McConico. Motion was voted on and carried. Respectfully submitted, 12 Eliz eth Looby July 24, 1974 The Round Rock City Council met in a work session on July 24, 197+ with the following members present: Mayor Ray Litton, Aldermen Griffith, Lopez, McConico and Kitts. Also present was City Manager Jim Hislop. Re-evaluation of tax roll Bob Behrens briefed council on the upcoming hearing by the Board of Equalization. Individuals desiring a hearing are to set up an appointment for a meeting with the Board of Equalization. The basis for the hearings is "Taxation shall be equal and uniform" The council should consider whether the value placed on property is fair. The Board of Equalization (1) should not argue since it has the overriding power (2) should draw all pertinent data from the case that is possible (3) should not try to overwhelm individual with big words - board should try to get all facts and reason with individual (4) the question is not "are the taxes too high" but, "is the value of the property fair" The board must make a decision during the open meeting, but can mail their decision within a specified time limit to the individual. Total market value for the City is a little over 23 million dollard (does not include personal property) Further discussion followed. j Sewer facilities for the east end of Main Street There are five houses on east main not serviced by sewer lines, plus the eleven lots in the East Main Addition (McMinn's subdivision) Construction should begin within the next 3 to 4 months. Ray Litton is to do the construction. Total area to be serviced will be about 50 units (all presently in the planning stage) Al Hughes will, run the sewer line. McMinn requested to tie onto a sewer line rather than go with septic systems. Al Hughes has $10,000.00 set aside to install the lift station. It is estimated operation for .laying lines will cost $30,000.00. It is expected that $15,000.00 will come from city participation and 58$15,000.00 from developers. City will discuss with engineers to narrow down figures and also look into issuing $50,000-00 worth of bonds. Law Suit by Laura Davol Bemis against the City of Round Rock Mayor Litton was served with subpoena last Friday. Mr. Koontz was also served a subpoena. City Attorney has filed an answer on behalf of the City - General Denial. The suit says the area should not have been spot zoned -- question is what is the area best suited for. City has the right to spot zone. City will stand behind their decision which was thought to be the best thing for that area. City Attorney will file to make the Bemis' spell specifically what the complaint is and why, so City will be prepared. Mr. Koontz should bear part of the expense of this suit because it was in his interest that the area was spot zoned. Annexation of Round Rock BuildinZ Materials Property This is not a complicated matter. It will appear on the next agenda. Setting date for bids on.water tower City Manager wants City Council to be aware of bidding on water tower. Tower is to be painted aluminum. Personnel polio X for the employees of the City of Round Rock Basically policy covers what workers can and cannot do; gives an outline of what will happen when a certain situation arises. Policy covers promotion, leave of absence, discipline, dealings with City Council, employee benefits. Discussion followed. City needs to contact Doe Barnett, owner of Dairy Queen, and discuss possible 3 . annexation because the water meter he is using is located inside the City limits, however, the Dairy Queen itself is outside the City limits. Problem is whether he should be charged a rate for outside the City limits or the regular rate. City Manager is to talk to Doc Barnett on the situation. City Manager read the letter from F.H.A. turning down grant. They might reconsider if the City cannot sell $250,000 worth of bonds. City Manager informed council of problem of remodeling City Hall; the police station and fire station needing more room; ambulance maintenance; overall problem of housing personnel and equipment. Council decided to sell bonds and start taking care of these problems, wants bond proposals. Respectfully submitted, Roy Villarreal August 8, 1974 59 The Round Rock City Council met in regular session on August 8, 1974 at 7:00 P.M. with the following members present: Mayor Ray Litton, Aldermen McConico, Lopez, Griffith and. Kitts, also present was City Manager Jim Hislop, City Attorney Tim Wright, Director of Public Works, Cab Callaway, and City Financial Advisor Curtis Adrian. Mayor Litton administered the oath of office to Eddie Breaux, appointed to fill the unexpired term of Alderman Place 1, recently vacated by :Fred Bradley. Approval of Minutes Ald. Griffith moved to approve the minutes, second Ald. Lopez, Motion was voted on and carried. Resolutions and Proclamations, None Appointments None, however City Manager reminded the Council of two appointments to be made for the vacancies which need to be filled on the Planning and Zoning Commission. Resignations from these two members have not been received. yet. Approval of Disbursements Discussion of Blue Cross insurance, City Manager told council that all city employees are now covered by Blue Cross as of July 1, since we now have 25 employees on the insurance, those who were formerly rejected have now been accepted for coverage. Ald. Lopez made the motion to approve the disbursements for the month of July, second by Ald. Griffith. Motion was voted on and carried. Ordinances Consider ordinance establishing personnel policy for the City of bound Rock. As discussed at the previous work session, changes suggested at the work session have been added to the personnel policy. City Manager stated that it could be changed by adding to or amending it by ordinance, basically it is a sound document. Ald. Griffith asked to turn to Page 12 under Grievances, the last sentence stated the decision of the City Manager will be final and binding in all cases involved. Ald. Griffith felt that there may be times when a decision may be made which might be reviewed by the Council. City Manager stated that he could change it to reflect this, if this is what they wish. Mayor Latton asked if this would be in conflict with Ordinance No. 224, which established the duties of the City Administrator. Ald. McConico asked about leave due to sickness or injury which will not allow the accumulation of sick leave time or vacation time while they are absent due to an injury on the job. He doesn't feel that they should be penalized for vacation time if he was injured on the job. Discussion. The council should be sure that the council is not compromized on the point of review. If he (an employee) has gone through the entire grievance procedure and is still not satisfied, he should still be able to go to the council. Ald. Griffith thinks it should be spelled out in the personnel policy. Ald. Griffith asked if there is any direct conflict with Ordinance No. 224. City Manager stated that in his opinion there is no direct conflict. Mayor read the portion of Ordinance No. 224 where in the council shall not have any dealing except through the City Manager and therefore there is no conflict. Ald. Griffith moved that Article 7.5 Grievance be spelled out to state that after going through all proper procedures an employee who stall has a grievance can come before the council. Second Alderman Kitts. Motion was voted on and carried. Mayor Litton now asked -that the council return their attention to Section 6.8, which Ald. 60 McConico brought up earlier. Ald. McConico would .like to see a person, if he was injured on the job, and was under doctors care, be able to accumulate vacation time. Employees can accumulate only one day per month. Discussion. Ald. McConico made motion that the policy be changed to strike the word "not" from Section 6.$, second paragraph, second Ald. Lopez. Motion was voted on and carried. It was the attorneys opinion to table the matter until the changes can be made to the ordinance. Ald. Lopez moved that we table until the City Attorney snakes all the necessary changes, second Ald. McConico. Motion was voted on and carried. Mayor Litton addressed the assembly, since we are on personnel there are some matters that need to be cleared up. In the best interest of the City, the City adopted a council-manager type of government in order that city business could be handled by someone who can manage its day to day business and leave the council free to handle council business. The council is trying to have the best type of government possible. Policy matter is the business of the council,, who directs the City Manager. The council adopted Ordinance No. 224 which sets up guidelines for the City Manager's duties. This ordinance states briefly, that the City Manager is boss. Mayor Litton pointed out that the Council each month on the first Thursday holds a Mayor- Council breakfast in which the council and citizens have time for an informal gathering in which to talk out small problems. Mayor Litton stated that Mr. Langston may make a statement if he desires and the Casty Manager may also make a statement. Mir. Langston stated that he has talked with the City Manager, and also with the Mayor and City Manager together, and they assured hien that negotiations would be made for a long term solution. City Manager stated that Kenny has asked to withdraw his resignation, however, the City Manager has not come to a decision, but will definitely have a decision the early part of next week. Mayor Litton stated that the City Manager should resolve it with Kenny and one way or the other resolve the situation. Hank Hester stated that a .lot of prople were concerned and felt -that tuo fine men like Jim and Kenny should be capable of doing the job they are holding and knew they could come to an agreement if they would get together. Mayor stated that he appreciated the comments and appreciated citizens coming to the meeting, but htis problem is strictly between the City Manager and the Police Chief. Consider an ordinance annexing 4.99 acres owned by Jim Peters on which is located Round Rock Building Materials. The City Attorney stated that a different statute affects this property, which holds less than three qualified voters in residence. He stated that at the next meeting a public hearing should be opened for discussion and their petition for annexation should be either granted or denied and then either pass or deny the ordinance at that time. The attorney gave the secretary the ordinance for people over 65 which merely needs the Mayor's signature. Old Business Consider acceptance of the utilities in Mesa Park Subdivision. Mr. Robert Jordan is present representing Mesa Park Corporation. Discussion of the water 61. meter boxes, which are to be installed at the expense of the developer. Cab brought up the fact that four fire hydrants were not raised to grade. Mr. Jordan stated that the fire hydrants would be raised by the contractors. Cab is satisfied with the quality of the lines. Cab has written Mr. Mayfield a letter on the Fire hydrants. Mayor would lake to see the fire hydrants raised to grade and-utilities finished before the City accepts the utilities. Ald. McConico moved that -the utilities be accepted upon approval by the Public Works Director. Second Ald. Lopez. Motion was voted on and carried. Craft homes is under contract on Section Two to begin construction the first of October. Further discussion, it was agreed that approval be given only when all utilities are in place. No other old business. Ald. Griffith stated that he would be interested in listening to the President's statement. All Council members agreed as did the visitors. Council recessed for approximately 20 minutes. New Business Mayor Litton stated that the council would move to Item C on the agenda since Mr. Adrian is present. Mr. Adrian commended the council and the citizens on the meeting room. He briefly reviewed the fiscal position of the city at this time. Discussion of revenue bonds--they are paid from revenue from water and sewer, and General Obligation bonds,-they are paid out of the tax revenue. We have outstanding $479,000 revenue bond debt paid out of water and sewer. On May 23, 1970, the citizens voted to issue $850,000 in new water and sewer revenue bonds, we have sold $3501,000 to date, leaving $500,000 authorized unissued bonds. A bond ordinance is passed containing the covenant whereby the city could issue parity bonds if after all debts are paid the net revenue is equal to I- times the principal and interest due on the present outstanding revenue bonds and any proposed new bond indebtedness. If we could sell bonds at 62-1 percent interest, we could sell $50,000 and stay within 11 times coverage based on $51,000 available for debt. The City has experienced growth which necessitated need for more and more money for current services. General Obligation Bonds -- Assessed valuation for the City is $7,570,000; This is only an estimation, but pretty close on target. Total tax rate is $1.25 on each $100.00 valuation. Currently $47,000 G.O. Bond debt, P & I requirements annually $6,237.00, this is .15 out of each 1.25 that leaves 1.10 to run the City. Our total tax levy cannot exceed $1.50. Mr.. Adrian pointed out that our tax collections are good in the City, averaging better than 95%. We presently have no unissued G.O. bonds. If we wish to issue G.O. bonds we must first have a bond election-"Council should pass I an election order. Following each bond election there is a mandatory 30 days contest period from the date of the election. Closest date to sell bonds would be 55 days from the day you passed the ordinance, then going to the State Attorney General approximatley another 30 days--for a total period of 90 days minimum. You can vote any amount of G.O. bonds and this will determine what the tax levy will. be. Further discussion was held on the tax rate increase needed to sell different amounts of G.O. bonds. The council made it clear that they wanted to sell G.O. bonds without raising the tax rate and requested Mr. Adrian and Citv Manager to work in this direction and see how many bonds could be 62 sold without a raise in the tax rate. Mr. Adrian is to send a letter to the F.H.A. in regards to our bonding capacity as it relates to the grant which the city failed to . receive. Mayor Litton thanked Mr. Adrian for the presentation, and requested a work session for next week. City Manager is to call Mr. Adrian with figures and a date to get together for a work session. Al Hughes made comments that towns with an accelerated growth pattern could be placed higher on the priority lists. Discussion of T.W.Q.B. and C.A.P.C.4. and priority lists for moneys for W1q & SS improvements. Small cities can count on being on the bottom of the ladder unless small cities organize and get lobbies to change the laws to protect and finance the small cities. Ald. McConico stated that he was surprised that everyone was aware of Round Rock's problem with water and sewer and perhaps we should be more concerned with the water and sewer. Discussion of the C.A.P.C.Q. meetings. Tye is presently studying water and sewer facilities. Cab still has to get some additional information to him. Cab stated that our problems are infiltration in the old lines and not in new hook ups on this system. The sewer plant does not have any problems . It is averaging million gallons per day. The city needs to Look for expansion. Discussion of growth and use of the sewer plant. Consider acceptance of streets in Dove Creek Subdivision Lake Creek, Dove Creek Sections one and two, Public Works Director recommended acceptance. Ald. Griffith Moved to accept the streets in Dove Creek and Lake Creek, second Ald. McConico. No discussion, motion was voted on and carried. Al Hughes stated that he will stand behind these streets for two years or as long as necessary if there are any structural faults. Consider acceptance of utilities in Round Rock West Section Two Mayor read letter from Glenn ?deans, it was the standard acceptance letter from Glenn Neans for the streets, however it should have been for the utilities. Discussion of the meter boxes and the placing of them. Ald. Mitts felt that all water stub outs should be brought up to grade. Cab stated that we don't have actual water and sewer tap locations on the plats. City needs to get as-built plans, also need a feasible plan that the developer will be required to submit to the council as-build drawings with water and sewer from the property lines, and the meter box situation weeds to be clarified. Al Hughes stated that he would like to see a meeting of all developers and establish a pattern to bring utilities up and tell how we want it done, and how it will be done. Mayor suggested Mr. Callaway call a meeting with the developers. Perhaps a brochure on what we expect on the utilities. Ald. Kitts made the motion to table until such time that Cab can report that the water and sewer taps are in place and located, second Ald. McConico. City needs uniformity. Motion was voted on and carried. Ald. Griffith would like to see both suggestions put into effect soon. Consider acceptance of specifications for the new police car. Specifications are based on what DPS uses to order their cars, with some changes to meet our needs. Discussion of the specifications. Ald. Griffith moved to accept the specifications on the new police car. Second Ald. McConico. Motion was voted and carried. 63 Setting bid date for bids on police car. City Attorney stated it was not necessary to publish bids, just put a short notice on bids. Send bids to all major car dealers in Williamson County. Open bids at the next regular council meeting. Ald. McConico made motion to open bids at the next regular council meeting, September 12, 1974, at 7:'00 P.M- Second Ald. Lopez, Motion was voted and carried. No other new business. City Managers Re ort The site for e" police and fire building was approved by fire depart- ment by resolution at their last meeting. Suggested about $50,000 for a new fire truck. New Water and sewer superintendent Eddie Hood to start work September 1, 1974. Discussion of street signs in new developments, developers in other cities put in in the street signs when they Put in the subdivision. There is supposed to be an agreement between housing authority and city about water and sewer taps to the housing project. Mayor stated that at the time it was stated there would be no charge for public housing. Discussion of subdivision ordinance, need revision to show that subdividor pay for street signs and meter boxes. Need to arrange a meeting with subdividors and furnish copy to subdividors of the changes to the subdivision ordinance. No further business, meeting adjourned. Respectfully submitted, I Eli�ethdby August 19, 1974 The Round Rock City Council met in emergency called session with the following members present: Mayor Ray Litton, Aldermen Griffith, Lopez, Fitts, (Ald. Breaux & McConico not present) Also present City Manager Jim Hislop, Director of Public Works, A. L. Callaway, and City Attorney Tim Wright. Discuss ways and means to come up with funds for the swimming pool project. We are ready to get on the road but need our portion of the funds before we can get the project under way. Need feasible way to get it done - may have to go to time warrants. Tim Wright said time warrants have to be funded by revenue such as taxes. Revenue certificates of obligation can be used for parks and swimming pools, but :it has to be handled like a bond issue, except no election is required. Have to hire a bond attorney and register with the Attorney General's office - 2 weeks notice in the paper - if 10% of the voters file a protest they can make you have a bond election. The other pool was bought and was paid from tax revenue. City cannot go out and borrow the money. Bond attorney will have to be given the information about the swimming pool bids. This is the only avenue open to us other than general funds. Have to have cities portion in a separate account before we can start on it. We would have to have an election if 10% of the voters file a protest. Don't feel that voters would object. Bond attorney can have it approved, that rpvPmip f'rnm thw swimminrs nnnl is the bpsi s fnr -na.v.-back. Can by issued for anv 4 number of years, which would be determined by the bond attorney. Jim will call Mr. Fuchs and tell of problems and explain the situation and see if we can go ahead, and start on the paper work and when we have the funds available go ahead from there. At least 30 days from bid time until they are ready to begin construction - or 45 days to let bids. if 5% of the qualified voters protest, then its put to an election. They have to protest in writing. Council decided to go with the certificates. Have sent bid specifications out to the new car dealers and cannot get a '74, it is too late to build a '74 , but will bid on '75, or we can get a standard model '74 and use it as a police car. A '75 will be between $500 and $750 higher. Taylor just used a standard auto and feels that in town it won't use the heavy duty suspension. City Manager stated that Police Chief Langston thought that a standard car would be adequate for in town. However, he felt we should try to get a standard or Full size car this time. Mayor recommended that we go ahead with it. We will leave bids out on the police ear and ask for bids on a standard car. Ald. mitts pointed out that Georgetown bought a '74 instead of '75. Be sure to get a heavy duty alternator, due to the radio equipment. Ald. Griffith asked about bond situation -- Jim has had Lunch with fir. Adrian to discuss the bond situation. Presently use .15 for payback on the bonds and 1.10 for maintenance and operation. Last year our tax revenue was about $58,000, this year with re-evaluation at $78,000, we would have approximately the same amount of money that we operated on last year. Jim said that Mr. Adrian misunderstood and would bring back a proposal on Friday. Jim will call him tomorrow. Jim feels we can sell $150.,000 or $200,000 worth of bonds without an increase in tax rate. Building permits have doubled which would, indicate a growth situation, and we are looking at next year to about double. New budget year is only slight increase in last budget year, about 25p more. Certificate of obligation or general funds are the only two choices open to us. Issue certificates of obligations and pay off with the revenue of the pool. Council requested figures on anticipated revenue for the swimming pool. Ald. Griffith moved to adjourn, second Ald. Fitts, Motion was voted on and carried. Respectfully submitted, Eliz eth Looby September 12, 1974 65 The Round Rock City Council met in regular session on September 12, 1974 with the follow- ing members present: Mayor Litton, Aldermen Breaux, Lopez, McConico, Griffith, and Kitts. Also present, City Manager, Jim Hislop, Director of Public Works, Cab Callaway, City Attorney, Tim Wright and City Financial Advisor, Curtis Adrian. Approval of the Minutes Ald. McConico made the motion to approve the minutes of the regular meeting of August 8, 1974 and the emergency called meeting of August 19, 1974. Second by Ald. Griffith, motion was voted on and carried unanimously. Open Bids on New Police Car Received one bid from Jay Smith Chrysler Plymouth dealer, who bid on a 1975 Gran Fury, 4 door sedan. Unable to bid on a '74 model. Bid, for $4841.00 with delivery in 60-90 days. Discussion of difference between a 74-75 model car and problems which would be encountered with new non-leaded gas. No other bids were received on either a 174 or '75 car. Mayor recommended to instruct the City Manager and Police Chief to shop for the best deal we can on a police car - we need it now not later. Ald. Griffith asked if we absolutely need heavy duty police package. Ald. Breaux asked if we know what kind of mileage the used DPS cars have on them when they are sold. Ald. Kitts made the motion to reject the bid. Second Ald. McConico. Motion was voted on and carried. Attorney said that we must call for bids. Ald. Kitts made the motion to instruct the City Manager and Police Chief to shop and obtain bid on vehicle for police department. Second Ald. Breaux Motion was voted on and carried. I Resolutions and Proclamations Discussion of resolution commending Fred Bradley for the work he did while on the council. Mayor Pro-Tem thought a pla.cque such as the one the employees presented to Gene Parker would be appropriate. All members were in agreement. Ap o� intments Consider appointments to the Planning and Zoning Commission to fill the two vacancies. The only name received at this date is Dr. Martha Shelby. She lives next door to Mike Grimes. Ald. Lopez submitted the name of Joe Carlin. Council asked Joe Carlin if he would serve, he said he would. Ald. Lopez moved to appoint Dr. Shelby, second by Ald. Griffith, motion was voted on and carried. Ald. Lopez moved to appoint Joe Carlin, second Ald. Griffith, motion was voted on and carried. Approval of Disbursements Discussion of some items on the disbursements. Ald. Griffith made the motion to approve the disbursements for the month of August, second by Ald. Lopez motion was voted on and carried. Ordinances Establish Personnel Policy for the City of Round Rock. Changes on Page lo, Section 6.8 second paragraph, changed to read shall accumulate sick leave and vacation time rather than will not. Second change is on Page 12, adding a sentence to the first paragraph. Attorney read the changed sentence. Mayor read the ordinance establishing the Personnel Policy for the City of Round Rock employees. Ald. Griffith asked if heads of departments have been brought up to date on these changes. Ald. Griffith moved the adoption of the Personnel Policy, second by Ald. Lopez. Motion was voted on and carried unanimously. Ordinance rezoning part of Lot 19, and alliof Lot 20, Block 2, City of Round Rock 66 from R-1 to R-21 owned by Joe Carlin. Mayor read minutes of the Planning and Zoning Commission on the change, recommending approval of same. Joe Carlin intends to put in a day nursery on the corner of Bagdad and Blair Street. Ald. McConico made the motion to adopt the ordinance to change the zoning, second Ald. Breaux, motion mas voted on and carried unanimously. Ordinance to rezone the South 30 acres in the Harris Survey, Abstract 298, owned by J. F. Lanier, Jr. from R-2 to B-2. Mayor read the minutes of the Planning and Zoning Commission recommending approval of rezoning except for a strip 216.5 feet on the north ' end by 1219.6 feet and 100 foot strip around the east and west boundaries. John Carter explained the Planning & Zoning Commission's stand on the zoning and the buffer zone. Bob Hudspeth spoke on behalf of Mr. Lanier, explaining that they intend to put in a community center, shopping center and perhaps multi-family dwellings in the buffer zone. Mayor read the ordinance. Mr. Hudspeth said it would be probably a year minimum before any actual construction is begun. Ald. Kitts made the motion to adopt the ordinance changing the zoning, second by Ald. Breaux, motion was voted on and carried. Ordinance rezoning all of Lot 13, Block 23, City of Round Rock, owned by Mike Eckert, from R-1 to B-1. No minutes are available from the Planning and. Zoning Commission. John Carter gave verbal statement as to recommendation of the Planning Commission on this request. Ald. McConico moved to accept the verbal statement of the h _ Planning Commission from John Carter, and to adopt the ordinance changing the zoning, ' I second by Ald. Breaux, motion was voted on and carried. _.. Other ordinances, None. Old Business Consider acceptance of petition for annexation of 0.99 acre tract of land owned by James R. Peters, and also at this time take up agenda item 10-D, Thomas Barnett annexation. Attorney stated that a new statute requires all annexations to have a public hearing and a published notice of hearing in local paper. From published date, hearing must be more than 10 days, but not more than 20 days, therefore the best date for public hearing would be October 3, 1974, Thursday. After the public hearing you have to wait at least 10 days and not more than 20 days before you can act on the I annexation petition. Publish notice on the 16th of September, setting date for the hearing at the 3rd of October. Council to act on October 17th. Ald. Kitts made the motion to set October 3rd for public hearing on annexations, second Ald. Lopez, motion i was voted on and carried. Consider sale of Revenue and General Obligation Bonds. Mr. Adrian stated that he and Jim have gone over the City's fiscal position and this is what they have come up with. General Obligation Bonds -- Total assessed valuation for '74-75 is $8,852,889.001 this represents 30% of actual value of property, both personal and real. Presently our out- standing bond debt is $47,000.00. Our annual average debt service requirement is $6500.00. Our current tax rate is $1.25. He does recommend we set a tax rate for maintenance and operation and a rate for interest and sinking funds. $1.25 at 90 6 ( collection at the 74 valuation will produce $99,595.00. The 73 valuation of $4,702.701.00 produced $52,905.00 which is a difference of $46,490.00 in 75• To pay P & I on new bonds will take .085 of each 1.25 which leaves 1.165 for maintenance and operation. Have available for new debt $46,490.00. Bonds will probably sell for 8%. Annual requirements for P & I would be $14,052.00 on $150,000.00, $16,189.00 on $175,000.00, $18,098 on $200,000.00, $20,578.00 on $225,000.00 and $22,622.00 on $250,000.00. Mr. Adrian stated he has a letter to FHA requesting a loan in regard to City of Round Rock, Texas, stated he has made an in-depth study and City's ability to issue bonds on the open market. It has been found that at such high interest rates the City could not sell bonds unless they could see to bring about a committment from the FHA. Mayor stated he talked to Mr. Lawson at FHA about this. Mayor recommended to council that we ask Mr. Adrian to submit this to the FHA and pursue the FHA loan, before we pursue bond sale on the open market. Jim asked Mr. Adrian if we could sell more bonds at 5% than at 8%. Mr, Adrian said that $250,000.00 at 5% annual requirements to pay P & I would be $16,780.00. However, we still have to Have a bond election before the government will take a position. Mr. Adrian suggested we contact Mr. Scudday in Georgetown. Ald. Griffith moved to instruct Mr. Adrian to submit the letter to FHA and pursue FHA route and start immediately on procedures to call a bond election, second Ald. McConico. Motion was voted on and carried. Bond election order must be passed to state the amount of bonds, purpose, and date of the election, precinct, and election officials, etc. Cannot be sooner than 15 days from the date you I pass the election order nor more than 30 days from that date. Absentee voting commences 20 days and goes to 4 days before the election. Need about 5 days advance notice of the date you wish to meet to pass the election order to draw the ordinance. We have the ballots printed and all legal matters pertaining to the election. Following all bond elections is a 30 day contest period commencing with the official canvas of the election. It takes about 30 days to get bonds printed and delivered to the purchasers. It takes about 90 days before you have the money in the bank. Ald. Kitts moved to instruct Mr. Adrian and City Manager to proceed with bond election and come back at next called meeting. Second Ald. Lopez, motion was voted on and carried. Revenue Bonds - We presently have unissued $500,000.00 in authorized waterworks and sewer system revenue bonds. We currently have outstanding $479,000.00 in bond indebtedness. Average P & I payment is $30,743.00. If net income of the water works and sewer system is equal to 1� times the P & I payments plus the P & I against the new bonds to be issued, this determines the amount of bonds which can be issued. Presently available to pay P & I is some $54,904.00 We could issue $507000.00 in new bonds, which would be $5,093.00 annually or a total of $35,836.00 with the old and new. We can issue only $50,000.00 in new bonds. Council asked Cab if this would take care of the bypass and valves and the east part of Main Street. Cab said it should take care of the east part of Main Street and the Park extensions, and take care of getting the old system back into shape. Ald. McConico moved to instruct Mr. Adrian and Jim to work and get procedures for selling the revenue bonds, 6 $50,000.00, and set date for bond sale, second Ald. Kitts, motion was voted on and carried unanimously. Ald. Griffith asked Mr. Adrian about the fees for the bond work on the $50,000.00. Mr. Adrian said the fee on $50,000.00 is around $2500.00, on the 250,000.00 the fee is about $4500.00, however on a government grant the fee is 12 times more due to increased paperwork involved in a government grant. New Business Move to item 10-F, proposal. by Ray Yates for the City to provide grater service to Great Oaks Subdivision. Mr. March has discussed possibility of Round Rock servicing Great Oaks. Looking for a long range solution--such as possibly obtaining water from Round Rock for resale. The subdivision has 114 tracts, the local water works has 33,000 gallon ground storage tank. Peak demand if 65 gallons per minute. Could put meter on the end of the City's line and run own line to the subdivision. Asked if city would pay for extra sized line along there to allow for developments. There are several others that are asking for water. Discussion of pumping capacity and static pressure, etc. Jim said we have an interest in the planning aspect of the area but he forsees many problems. Since it is three miles out, we won't have any control on the growth in that area--we done know how many septic tanks would pollute our aquifer. Discussion. City cannot make any committments until CECON has finished a study on Round Rock's Water supply, they should be finished with this study by late November. Mayor and council suggested Mr. Yates take up his problem with the land owners to research all t1-B possible solutions. Budget allocation proposal from Williamson County Health Unit. Yearly appropriation to the Williamson County Health Unit for the services, this is an increase of $480.04 or a 17.14% increase over last years appropriation. Discussion of the services provided by the health unit. Jim suggested asking someone from the Health Department to come to the next meeting to answer questions on the services provided. Ald. Griffith suggested checking with the Supt. of Schools to see what the schools do. Ald. Breaux moved to table until a representative of the Williamson County Health Unit can be here to clarify these points. Second Ald. Lopez, motion was voted on and carried. Request for acceptance of streets, and water and sewer facilities in Round Rock, West Section two. Mayor read the letter from Pittman Engineering Co. on the water and sewer lines. Cab has been out there- the streets are all right - one sewer service was marked in the middle of the lot rather than where it was supposed to be. Cab said the testing is ok. The three fire hydrants have been raised. Mayor read the letter of acceptance on the streets. Ald. McConico moved that the streets, and water and sewer facilities in Round Rack West Section two be accepted, second Ald. Lopez, motion was voted on and carried. .Low cost flood insurance for the City of Round Rock. The citizens of Round Rock in the 100 year flood plane can apply for low cost flood insurance through the government. People ought to have the opportunity to get flood insurance and they can only get it if the City applies for it through the government. In this 100 year flood plane you have 69 to control development - only certain types of structures can be built on lots after the original buildings have been taken dawn. We will have to request delineations of the 1030 Year flood plane. Jim said there is not much cost involved in getting it worked up. This is not an urgent matter. Discussion. Ald. Kitts moved to request Jim to look into this matter, second Ald. McConico, motion was voted on and carried. Consider request from Central Elementary School for parade on October 29, 1974. Parade from pump down Main Street and into Farmers State parking lot. Ald. Kitts moved to let the kids march down Main Street, second Ald. Breaux, motion was voted on and carried. Discussion. As of this date we have not received from the school tax office the corrections on the real property or all the information on the personal property, therefore, we have no tax roll to approve and suggest that it be tabled until the next regular meeting. Lone Star Gas Co. request to change the "Gate Rate" for the City of Round Rock. Jim read the ordinance on the rate charged by the Lone Star Gas Co. Each monthly bill will be adjusted either increased or decreased accordingly. Discussion,it was determined that the City cannot do anything about the increase. Other Business, Mayor brought the council up to date on trip made by Mayor and City Manager to Dallas on HUD funding projects. Only 201it of the entire funds are for rural areas. Discussion - need to think about having council meetings at least twice a month rather than once a month. City Manager is taking bids on the 30th on the swimming pool, will discuss at the next meeting. No other business. City Mana ers Report Looks like EDA money will be released. If money becomes available, we may be able to ,get some. Jinn has asked Jerry Golden to look into rejuvenation of the downtown area and the business area of "Old Town". Received grant from Criminal Justice Council for $8900.00 in technical equipment, crime search kits, recorders, etc. We should receive funding in the early sprang. TML meeting October 27-29 in Fort Worth, going will be Mayor Litton, Aldermen Kitts, McConico and Griffith, and City Manager and Public Works Director. We have an ICT Student from the High School working for the Water Department, Ronny Herzog. The interns are working half day rive days a week on the Comprehensive Master Plan. We have received a voucher for half the money, $25,125.00, for the Lake Creek Park Project. Plans and specifications are being f inaled at this time and will be submitted to Parks and Wildlife as soon as possible. The budget is not ready yet, we need a work session next week or the week after. Then a public hearing and acceptance or rejection. We will call for an audit the first of October, the total cost will not exceed $500.00. Need to come up with the presentation for the bond program - what it is for, why it is needed, and get the Citizens Advisory Committee to put it together to present it to the people. Jinn discussed with the council the need for an ordinance covering the street signs 70 and meter boxes, will have the ordinance ready for the next meeting. No further business, meeting adjourned. Respectfully submitted, Eliza th Looby, City Secr ary la September 30, 1974 At 2:00 P.M. on September 30, 1974, the bid opening for the construction of a swimming pool and bathhouse for the Lake Creek Park Project was officially called to order by City Engineer, Tye Collins. Those persons present were Keith Zars, Gary Pools, ^' Inc., R. J. Cloud and I .H. Thomas, Cloud Associates, Inc., Ray Litton, Mayor, Jim Hislop, City Manager, Cab Callaway, Public Works Director, Don Bernhard and Tye Collins with CECON, Inc. Tye Collins opened the first bid from Gary Pools, Inc. and noted that the 5% bid bond was in order and proceeded by reading the bid, Mr. Collins then opened the second bid from Watts Pool Company noting the 5� bid bond was enclosed and read the r bid. A third company, Cloud Associates, Inc. submitted a bid but failed to have the 5% bid bond and was, therefore, disqualified. The bid tabulation sheet is a part of these minutes. Mr. Collins advised the visitors that the bids would be tabulated and the results given to the City Council at their regular meeting October 10, 1974. After this announcement, the bidding was officially closed. Re ectfully sub `tted, Jo n Land, Tax Assessoar-Collector October 3, 1974 The Round Rock City Council met in called session on October 3, 1974 with the following members present: Mayor Litton, Aldermen McConico, Griffith, Lopez and Breaux. Ald. Kitts was not present. Also present, City Manager Jim Hislop, City Attorney Tito Wright, City Financial Advisor Curtis Adrian, and Director of Public Works Cab Callaway. Open Bids for new police car and two pickups for the water and sewer departments. Bids were as follows: Graham-Rosenbeck Ford Sales, Taylor, Texas: 1974 Galaxie, 4 door sedan $4,303.14 1974 1/2 ton pickup 3,610.95 1974 3/4 ton pickup 4,353.11 Total Bid Price $12,267.20 Henna Chevrolet Supermarket, Austin, Texas: No breakdown of total bid price on all three vehicles $10,700.00 Capitol Chevrolet, Austin, Texas. 1974 Impala, 4 door sedan $43155.00 1974 1/2 ton pickup 2,958.00 1974 3/4 ton pickup 3,599.00 Total. Bid Price �a10,712.00 71 Leigh Motors, Round Rock, Texas: 1974 Galaxie, 4 door sedan $4.9665-00 197+ 1/2 tan pickup 3,127.00 197+ 3/4 ton pickup 4,450.00 Total Bid Price $12,2+2.00 McMorris Downtown Ford, Austin, Texas. 1974 Galaxie 4 door sedan $4,266.32 Bid on car only. Jay Smith Chrysler Plymouth, Austin, Texas: Resubmit previous bid 1975 Gran Fury, police package $4,841.00 Bid on car only. Discussion. Ald. Griffith asked City Manager about the bids between Capitol and Henna Chevrolet, do they both meet- specifications. Jim said the sedan and the 1/2 ton pickup meet specifications from both companies, however only Henna meets the specifications for the 3/4 ton pickup. Ald. Griffith moved to accept the bid from Henna Chevrolet Supermarket $10,700.00, second Ald. Lopez, the motion was voted on and carried unanimously. Mayor asked Jim to submit a letter to bidders in appreciation of bids and inform Henna that they were low bidders. Set date for the sale of revenue bonds. Mr. Adrian addressed the council on the issuance of revenue bonds. Total net debt, $479,000.00. We may issue additional bonds as provided for in the bond ordinance when the income is equal to 12 times the principal and interest payment against the present debt,plus the new debt. We have authorized $500,000.00 unissued bonds. Total revenue available for new debt $54,904.00 on $50,000.00 new debt P & I annual payments would be $5,093.00 plus present P & I of $30,743.00 for a total $35,836.00 annual P & I payments, 1� times that is $53,754.00. It will take 30-40 days to get bonds sold. Discussion of City's contract with First Southwest Company in regard .to bond sales. Mr. Adrian suggested motion be to direct to set in motion a sale of $501000.00 in City of Round Rock Waterworks and Sewer System Revenue Bonds at the earliest date that can be worked out. So moved by Ald. Griffith, second Ald. McConico, motion was voted on and carried. Mayor asked Mx. Adrian to bring Council up to date on information for the bond election. Mr. Adrian read the Order for Bond Election. Election is ordered to be held not less than 15 days nor more than 30 days from this date. Election to be held in Library Meeting Room Absentee voting to be from 20 days to 4 days prior to the election, from 9 am to 5 pm. Voting will be on the following propositions: Proposition No. 1. Issuance of $205,000 bonds for the purpose of constructing improvements and drainage facilities in connection therewith. F�-Proposition No. 2: Issuance of $40,000 bonds for the purpose of constructing improvements to the City Hall. Proposition No. 3: Issuance of $25,000 bonds for the purpose of constructing a public building to be used as a repair shop. Proposition No. 4: Issuance of $501,000 bonds for the purpose of constructing a public building to be used as a police and fire station. Proposition No. 5: Issuance of $80,004 bonds for the purpose of constructing bridge improvements for the Georgetown Street Bridge. Voters to vote for or against each proposition separately. Polls are to be open from 7 am to 7 pm. Need to post Notice of Election at City Hall and two other public places. '7 0 Ald. McConicc moved the election be called on November 2, 1974, second Ald. Lopez, Motion was voted on and carried unanimously. Ald. Griffith stated that we need to be sure each service club and organization is contacted. Ald. McConico moved the adoption of the Resolution and Order for Election, second by Ald. Lopez, motion was voted on and carried. Must be published in the newspaper in the City of Round Rock, 14 days prior to the election date, published twice, a week apart. Public Hearing on Annexation of 0.99 acres owned by James G. Peters and Evelyn R. Peters, Round Rock Building Materials. Ald. McConico moved to hold a meeting on Monday, October 14, 1974, for the purpose of acting on the petition for annexation of 0.99 acre tract of land, ' second by Ald. Griffith, motion was voted on and carried. Public Hearing on Annexation of 0.449 acre tract of land awned by Thomas H. Barnett, Dairy Queen. Ald. Breaux moved to hold a meeting on Monday, October 14, 1974, for the purpose of acting on the petition for annexation of 0.449 acre tract of land, second by Ald. McConico, motion was voted on and carried. Other Business Mesa Park Corporation requested final approval of Water and Sewer facilities and streets in Mesa Park Section Two. Ald. Breaux moved the acceptance of these facilities as' recommended by the City Manager. Second Ald. Mcconico, motion was voted on and carried. Jim requested a work session on the budget, a date was set for Sunday Afternoon at 2.00 P.M. in the Library Meeting Room. Comments on bond election, meeting date of the organizations to be notified. Need to develop a fact sheet on the bond election. Mayor asked council members to attend the opening ceremonies of the new complex on T.S. 79, at 9.00 A.M. Tuesday, October 8, 1974. At next meeting Jim will have a report on opening of bids on swimming pool project. Meeting adjourned. Respectfully submitted, rGC�C� � Eliz eth Looby, City Seca.ry 7 October 10, 197+ The Round Rock City Council met in regular session on October 10, 197+ with the following members present: Mayor Litton, Aldermen Griffith, Kitts, Lopez, Breaux and McConico. Also present City Manager Jim Hislop, City Attorney Tim Wright and Public Works Director Cab Callaway. Approval of Minutes Ald. Griffith moved the acceptance of the minutes as presented, w second by Ald. Lopez, motion was voted on and carried. Resolutions and Proclamations Mayor Litton read the proclamation making the week of October 20-26, 197+ as "Poppy Week" in the City of Round Rock. .Appointments None. Approval of Disbursements Discussion of various items on the disbursements. Ald. Lopez moved the approval of the disbursements for the month of September, second by Ald. McConico motion was voted on and carried. Ordinances Consider an ordinance revising the Subdivision Ordinance of the City of Round Rock, in particular that portion concerning the placement of meter boxes and street signs. City Manager stated that this would make it specific as to who will pay for these items and their placement, which is currently not clear in the Subdivision . Ordinance. Mayor Litton read the ordinance which adds a new sub-section 6.13 Street Signs and Water Meter Boxes which provides that said street signs and water meter bgxes' will be provided and installed by the developer to meet the specifications set forth by the City. Ald. Griffith moved the adoption of the ordinance amending the subdivision ordinance, second by Ald. Kitts, motion was voted on and carried. Consider an ordinance rezoning 14.4+ acres belonging to Fred Bradley and being located on the south side of RM 620 adjoining the Round Rock High School property. Mayor Litton read the minutes of the Planning and Zoning Commission meeting of September 26, 1974, which recommends the change from R-1 to B-2. No one was opposed to the change. Ald. McConico moved to accept the recommendation of the Planning and Zoning Commission and adopt the ordinance changing the zoning, second by Ald. Breaux, motion was voted on and carried. Other ordinances, none. Old Business Consider budget allocations request from the Williamson County Health Unit. Mr. Rd. Gaida and Tom Tears were present from the Health Unit to answer the council's questions. Discussion of the school system participation, school should be contacted about paying their share. It would be the county's place to approach the school. Discussion of services provided by the Health Unit, checking out septic systems, free screening for TB and VD etc, enforcement of sanitation, nuisance complaints, sanitary land fills, etc. Ald. Griffith moved to table until we have some communications with the school., the health office to contact the school, second by Ald. McConico. Motion was voted on and carried. 74 Consider approval of the tax roll for the city for 1974 and approval of the tax rate. Mayor Litton read the letter from Joanne Land, Tax Assessor-Collector on the total tax roll and present tax rate. Ald. Griffith moved to approve the tax roll for the City of Round Rock for 1974, second by Aid. Kitts, motion was voted on and carried. Ald. Breaux moved the tax rate be 30% at $1.25 per hundred, as is presently set, second by Ald. McConico, motion was voted on and carried unanimously. Other business, none. New Business Awarding of the Swimming Pool bid. Gary Pools was the apparent low bidder on the project. Discussion of the bids. $88,893.00 is the total bid price after the deduct items were removed from the total contract. Discussion of the deletion of the wading pool, bath house, and chain link fence. City Manager recommended acceptance of the engineers recommendation and award the bid to Gary Fools, for $88,893.00, the wading pool to be added later in a change order for the amount of $3,845.00 for a total price of $92,738.00. We will submit the paper work to EDA. Jim thinks we could probably get enough donations to build it(city's portion) Discussion of Engineers fee, which is partly included in the project. i We will provide the inspections. EDA portion is approximately $98,000.00 which includes architect and engineering and R.O.W. purchase, which leaves abour $92,000.00 for the pool.. Sewer lane is not EDA participation item. Ald. Kitts moved to award the contract as submitted with the deduct items as listed, second Aid. Griffith, motion was voted on and carried unanimously. Consider requests of Charlie Johnson concerning the recreation board. Mr. Johnson gave the council a brief description of the history of the recreation board in the City of Found Rock and explained that it was no longer feasible for the volunteers on the board to handle the recreation program of the city and requested the council take over the complete operation other than the financing of the individual leagues. He requested the City hire the personnel for maintenance of the fields and parks and the scheduling and etc of the ball fields. He also requested appointing of at least a 5 member advisory board to advise in the operation of the parks. He stated that he will have $1500.00 from the Community Service Council by the first of the year which was raised by the United Way, which he would like to donate to the City to be used to build a chain link fence around the new pony league park. Mayor Litton spoke on the money the City does spend for upkeep and maintenance of parks and he appreciates the efforts of the recreation board in setting up this fine summer recreation program. The city def inately needs to take an attitude that we need to keep the park facilities up. Mr. Johnson stated that each league will run itself, he is mainly asking for maintenance and scheduling of the parks. Mr. Frost a visitor, spoke his views to the council, thinking the city needs a regular policy of maintenance for the upkeep of the city's parks. He brought a picture taken in 75 Stella Park in Eggers Acres which shows the tall grass which hasn't been mowed since July. Organizations are often uanble to get the equipment to mow the parks, and this haphazard method of upkeep isn't reliable. Mayor stated the council appreciates comments also stated that they are well aware of this problem and have recently purchased a tractor and shredder and a lawn mower and have hired a man to work three days a week, making the rounds of the park facilities. The people can rest assured that this situation will change with the new budget year. Further discussion of parks and civic and service organizations. Mayor stated that we will inform the organizations that ve do intend to maintain these parks. Mr. Frost brought up the fact that the water fountain which was donated by the Chaparal Club to the Lions Park has not been working. Ald. Lopez moved to accept the responsibilities of the recreation board, second by Ald. Breaux motion was voted on and carried. Aid. Griffith moved that the council go on record as commending the recreation board both past and present as having done a tremendous job, second Ald, Kitts, motion was voted on and carried. Mayor talked to the visitor on the bond election. Set date for public hearing on the budget. Jim stated that the only available date due to the state statutes and publication requirements is Thursday, October 31, 1974. Other business, ]Ion Bernhard from CECON brought the preliminary plans for the park project, which will be submitted early next week. The council went over the plans rand he answered their questions concerning same. ti t CitX Managers Report Jim has been approached by two merchants in the downtown area concerning the parking situation, the problem of people who work downtown parking on the street in front of their place of employment and not leaving spaces for people to park to shop. Discussion of the enforcement of the two hour parking. Council agreed that the two hour parking should be enforced. Jim stated that after the council meeting on Monday night he has scheduled a presentation on the bond program with a question and answer session to follow. Jim will try to leave Tuesday and Wednesday of next week for Arlington to meet with CNH to discuss the Community Development Act. Jim has received an annexation petition from Mr. Colley to annex the Sam 'Bass Apartments up to Big G's. This week we had a pair of water problems back to back on Deerf oot Drive. Monday the contractor was looking for a sewer tap and broke a water line. The water department wory:ed all night and repaired it the next morning. Then Wednesday the same contractor was backfilling a line and caved in a b" pipe and water was off for approximately 2 hours. Only about 5 houses were cut off. We will bill the contractor for the repairs. Citizens Communications Pete Camacho requested some gravel be put on East Fannin Street to fill the large chuck holes. Also discussed the break-in of his home. No further business, meeting adjourned. Respectfully submitted, -1 e_ _.-t. T....1.,. 'i r1 76 October 14, 1,974 The Round Rock City Council met in a special called session on October 141 1974 with the following members present Mayor Litton, Aldermen Breaux, Griffith and Kitts. Aldermen McConico and Lopez. were not present. Also present were City Manager .Tim Hislop, City Attorney Tim Wright and Cab Callaway, Director of Public Works.. Ordinances Consider an ordinance annexing 0.99 acre tract of land out of the Wiley Harris Survey, Round Rock Building Materials tract owned by games G. Peters and Evelyn R. Peters. Mayor read the ordinance, Ald. Breaux moved to adopt this ordinance annexing Round Rock Building Materials into the City, second by Ald. Ritts, Motion was voted on and carried unanimously. Consider an ordinance annexing 0.449 acre tract of land out of the Wiley Harris Survey, Dairy ween tract, owned by Thomas H. Barnett. Mayor read the ordinance annexing this tract. Ald. Griffith moved to adopt this ordinance, second by Ald. Kitts. Motion was voted on aid carried unanimously. New Business Consider a petition requesting annexation of Chisholm Valley Section 2 and set a date for public hearing on said petition. City Attorney said that we need to adopt an ordinance setting a date for public hearing. Discussion of dates to hold meetings. It was decided to hold a meeting on Monday, October 21, to adopt an ordinance setting a date for a public hearing to be held on Monday, November 4, and between 10 and 20 dayl after that we can have another meeting to adopt an ordinance annexing Chisholm Valley Section 2 (after November 14) No further business, meeting adjourned. Respectfully submitted, Eliz eth Looby, City Setary October 21, 1974 The Round Rock City Council met in Special Called Session on October 21, 1974 with the following members present: Mayor Litton, Aldermen. Griffith, Kitts, Lopez and Breaux. Ald. McConico was not present. Also present was City Manager Jim Hislop, and Director of Public Works, Cab Callaway. ORDINANCES Consider an ordinance setting date for public hearing on petition for annexation of Chisholm Valley Section two, a subdivision of Williamson County, Texas, recorded in Plat Book 9, Pages 19-20, Flat Records of Williamson County, Texas. Mayor read the petition requesting this annexation. Ald. Breaux made the motion to set November 4, 1974 as the date for the public hearing on this petition for annexation of Chisholm Valley Section two, second by Ald. Lopez. Motion was voted on and carried. Consider an ordinance setting date for public hearing on petition for annexation on these two tracts: 1.37 acres out of the Wiley Harris Survey, and 26.89 acres out of the Wiley Harris Survey as conveyed to Joe C. Colley in the Deed Records of Williamson County, Texas. Ald. Lopez made motion to set date of November 4, 1974, for the public 77 hearing on the petition for annexation of two tracts, 1.37 and 26.89 acres out of the Wiley Harris Survey, owned by Joe C. Colley, second by Ald. Breaux. Motion was voted on and carried. Council looked at a brochure on the bond election. City Manager read the brochure as prepared for mailing to the citizens of Round Rock. Discussion of the bond program. Council felt that a breakdown of how the street money would be spent would be beneficial. Jim stated that we have received positive comment from.the FHA that we are eligible for a loan. He also stated that he is meeting with the various organizations in the City to present the bond program to them. No further business, meeting adjourned. Respectfully submitted, Eliza th Looby, City Secrogtary October 31, 197+ The Round Rock City Council met in Special Called Session on October 31, 1974 with the following members present: Mayor Litton, Ald. McConico, Kitts, Breaux and Lopez. Ald. Griffith was not present. Also present was City Manager Jim Hislop, and Public Works Director, Cab Callaway. PUBLIC HEARINGS Mayor opened the public hearing on the budget for the fiscal year October 1, 197+ thru September 30, 1975. Mayor asked Jim to point out all changes which were made since the last work session. Primary change is the insertion of Director in the parks department, which was requested by the Council as the last work session. It also includes life guards, and a man to work mowing the parks on a part time basis. Jim has talked to a man who has accepted the position of Director of the parks department. "there is also a change in the Capital Improvements Fund, a Long tractor for $3650.00, it is the same brand of equipment as the backhoe we presently have. In the salaries there is a 12% across the board pay hake. The City Manager feels that the evaluation of the revenues is a pretty conservative one. Further discussion of the budget. Mayor Litton closed the: public hearing on the budget. Ald. Breaux moved to adopt the budget as proposed, second by Ald. Lopez. Motion was voted on and carried unanimously. Jim asked the council what we should do with the old vehicles behind the City Hall.. It was the attorneys opinion that we don't have to take bids on them. Some of the City employees have expressed desire to purchase them. $200.00 for the green truck and $100.00 for the red & white truck with no doors. Council agreed that we need to clean up the mess behind the City Hall, they also felt that City employees should get first chance to buy the equipment if they want to. Discussion of the Council's trip to Ft. Worth. Mayor made the point about revenue sharing-that it could be endangered-we all need to make a point to take the time to write Congressman Poage a letter asking him to support the Revenue Sharing Program. Mayor suggested writing one .letter for all council members to sign and send. Jim stated that while there, the Mayor made two speeches, one on the need for small cities to ,loin 7 together and another opposing the formulation of a utility regulation commission in the State of 'Texas. He stated that there is presently a committee, the Texas Utility Advisory Committee which can give a rate of return study. Mayor Litton stated that he was asked to chair the small cities organization in the state. Further discussion. No further business, meeting adjourned. -Respectfully submitted, Eliza eth Looby, City SeAetary November 4, 1974 The Round Rock City Council met in Special Called Session on November 4, 1974 with the following members present, Mayor Litton, .Aldermen McConico, Breaux, Kitts and Griffith. Ald. Lopez was not present. Also present was Jim Hislop, City .Manager, Tim Wright, City Attorney and Cab Callaway, Public Works Director. PUBLIC HEARINGS Mayor opened the public hearing on the petition for annexation of Chisholm Valley Section two. Mayor Litton asked if there was any one present to speak either for or against this annexation. Let the record reflect that there was no one present to object to the annexation of Chisholm Valley Section two. There was no discussion by the council. Mayor Latton closed the public hearing. Mayor Litton opened the public hearing on the petition for annexation of two tracts of land owned by Joe Colley. First tract, council looked at a plat of 1.37 acre, Mayor asked if any one was present to speak either for or against the annexation. Joe Colley was present in favor of the annexation, let the record reflect that there was no one present to speak against the annexation. Council also looked at a plat of 25.89 acres which is the second tract in the petition for annexation. Mayor asked if there was any one present to speak either for or against the annexation of this tract. Joe Colley was present for the annexation and let the record reflect that there was no one present against it. Discussion of retail sales and warehouse space to be put on the property. Mayor Litton closed the public hearing. Council set Tuesday, November 19, as the meeting date to consider ordinances on both annexations and directed the City Secretary to publish said notices. CANVAS VOTES from the bond election of November 2, 1974. Mayor appointed Ald. Griffith, McConico, and Breaux to canvas the votes. Due to irregularity on one of the propositions, Ald. Griffity moved to table the canvas until the next regular meeting. Ald. McConico second, motion was voted on and carried unanimously. Ald. Breaux questioned the priorities for paving. Jim stated that one contract will be let. According to FHA, it will be one job, all done within a time limit, completion date. Further discussion. Jim informed the Council of another lawsuit. Bob Gonzales is going to sue for damages from driving into a hole on Deerf oot Drive. No further business, meeting adjourned. Re pectfully s b a ted ,fJ eAly�/P Yr d I ;w / 79 November 7, 1974 The Round Rock City Council met in Emergency Called Work Session on November 7, 1974. Mayor Pro-Tern Garfield McConico called the meeting to order at 4:10 P.M. Present Vere Aldermen. Lopez, Breaux, Griffith, and Kitts. Mayor Litton was not present. Also present was City Manager Jim Hislop and City Attorney Tim Wright. The City Manager explained that basically we have a lawsuit brought by the Bemis' against Russell Koontz, we are merely enjoined in that suit. The attorney hired by Mr. I � Koontz is not presently taking an active roll, so we are defending the suit. Tim explained that the City could spend up to two thousand dollars just to get this case to district court, the first trial. He also stated that the Bemis' attorney said that they will appeal if we win at the district court level. We will end up spending three to four thousand dollars to win,a law suit that has no direct effect on the City. We need to make a desicion as to whether we want to pursue this law suit or whether we want to put the burden on Mr. Koontz. Tim stated that he has already spent 17 hours working on the case, and we have a 70% chance of losing the case "because of the law facing us. He cited three cases wherein the supreme court reversed the district court desicions. Tim feels that we could win at the district court level, however, at the appellate court level all the cases recently are against us. They will say we used our power arbitrarily and for the good of only one citizen. Mr. Koontz stands to gain from the ~ deal, so let him bear the burden of the law suit. Tim stated that he will give the brief to their attorney and let them take it from there. Council feels that the original decision made by the council was the best one for the particular piece of property, however, it is not worthwhile to spend the money to defend the ordinance. Council decided that if he really wants it done, he can hire an experienced lawyer to defend his case. Mayor Pro-Tem would like to see Mr. Koontz advised that he take the case. Jinn stated that from the planning standpoint this decision was the right one for this piece of property, however, it is not economically feasible for us to try this case. It is the councils decision that Jim and the City Attorney talk to Mr. Koontz and explain to him that the City will not defend the ordinance and that he may defend the decision. No further discussion, meeting adjourned, 4:45 P.M. Respectfully submitted, -_ Eliza th Looby, City Secre y 80 November 14, 1974 The Round Rock City Council met in regular session on November 14, 1974. Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL Members Present: Mayor Litton, Aldermen McConico, Breaux, Griffith, Kitts and Lopez, City Manager Jim Hislop, City Attorney Tim Wright and Public Works Director Cab Callaway. APPROVAL OF MINUTES Ald. Griffith questioned the City Manager on the status of the two- hour parking enforcement, which was recorded in the Minutes of the previous meeting. City Manager stated that enforcement will begin after the signs have been put up, and we will put them up beginning next week. Ald. Griffith moved the approval of the minutes second by Ald. Breaux. Motion was voted on and carried. CANVAS VOTES of the November 2, 1974 Bond Election. Due to a discrepancy in the count which was found on November 4 during the canvas, the votes had to be recounted by the election officials. Mayor asked the committee to again begin the canvas. As previously appointed, Ald. Griffith, McConico and Lopez canvassed the votes. Ald. McConico stated that the canvas was correct with the results as follows: Taxpaying Voters _ Nan-Taxpaying Voters Proposition No. 1 For 203 Against 77 For 6 Against 4 Proposition No. 2 For 193 Against 84 For 5 Against 5 Proposition No. 3. For 191 Against 89 For 4 Against 6 Proposition No. 4 For 212 Against 68 For 6 Against 3 Proposition No. 5 For 158 Against 119 For 7 Against 2 Total votes cast 290. Mayor Litton read the resolution on the results of the election held on the 2nd day of November, 1974, which was tabled at the last meeting. Ald. Griffith moved the adoption of the resolution declaring the results of the election, second by Ald. McConico. Motion was voted on and carried unanimously. RESOLUTIONS AND PROCLAMATIONS none APPOINTMENT'S none APPROVAL OF DISBURSEMENTS Council asked questions of the City Manager regarding the various vehicle maintenance expenditures noted on the disbursements. Council discussed the meeting in Ft. Worth attended by the Mayor and Council.. Ald. Breaux moved to approve the disbursements for the month of October, second by Ald. Lopez. Motion was voted on and carried. ORDINANCES none OLD BUSINESS Budget allocation request from Williamson County Health Unit. City Manager suggested this item be tabled. The health department notified the City that they have an appointment with the RRISD on the 21st of November to discuss the school district's share of the health unit participation. Ald. Griffith moved to table the budget request, second by Ald. McConico. Motion was voted on and carried. No other old business. NEW BUSINESS Mayor Litton suggested taking the agreement with Impact Corporation for 81 consideration ahead of the other items in order that Mr. Spencer with Impact Corp. may make another appointment. Mr. Spencer pointed out that these units are placed in many cities, Ft. Worth, Corpus Christi, Aransas Pass, Taft, for examples. They are currently placing units in Georgetown. The City of Round Rock could use about 10 to 15 units, with about 3 units at the Winns-HEB shopping center, one at corner near Lady B, corner at Kelly Cleaners Co-op, Johnsons Grocery, First National Bank, Post Office and each street around the post office, and possibly one on the island by the well. City can lease the units for $1.00 a I� year for as many units as are placed here on a two year lease basis. The total it could cost the city is $2.00. He stated that we could modify the lease by adding an option to read at the end of two years the city may renew the lease or the units will be given to the city outright. While leased, they will provide a certificate of insurance against liability and damage; once every 12 weeks the company washes and waxes and inspects the units for damage and repairs and replacements as necessary. However, once they are given to the City, they will no longer provide in=surance or maintenance. The Impact Corp. derives its income from the advertising placed on the sides of the units. The advertising is subject to the City's approval. An ad on one side will cost the merchant •` 5.00 a month, and Impact Corp. will sell the ads. The projected life of the units is 10 years. Units contain a 26 gallon ,galvanized trash can, which will be bolted down, total weight 100 lbs. Ald. Kitts moved to authorize the City Manager to execute the lease agreement and let the option be added that at the end of two years we may either renew the lease or own them outright, containers to be red and white. Second by Ald. McConico. Motion was voted on and carried. Consider contracts for construction of Municipal Swimming Pool. Mayor read the contract for $88,893.00 as awarded to Gary Pools, Inc. Ald. Lopez moved to authorize the City Manager to execute the contract with Gary Pools, second Ald. McConico. Motion was voted on and carried. Consider passage of a loan resolution pertaining to a loan from FHA to the City of Round Rock for the purpose of constructing Capital Improvements. Tim stated that we need to get in touch with Walter Scudday and get in this loan resolution and preliminary engineering report. The final application is about 75% complete. After we submit these things the bonds will be bought by FHA and they will issue the money in a gross check and then we can start construction. The bids will be let before hand. We will be through the final I application process within 30 days. It will take from 30 to 60 days before we get the money. It will probably be about March before we can get started. Mayor Litton did not read the entire resolution and asked that it be posted on the bulletin board at City Hall for public review. Ald. Griffith moved the passage of the loan resolution on the loan from FHA, second by Ald. Breaux. Motion was voted on and carried unanimously. Consider an engineering agreement with CECON, Inc. for engineering services pertaining to the FHA Capital Improvements Program for the City of Round Rock. 'Steve Calmer represented CECON. Council needs to enter into an agreement with a registered engineer, who enters a 82 report on the streets and drainage and preliminary engineering on the bridge. Scudday will give us the forms to present FHA with a preliminary report. Kitts questioned engineering on an hourly basis rather than contract basis. Jim said FILA is not set up for engineering on an hourly basis. Jim read a part of the agreement, the bridge and drainage improvements are based on table one. Mayor Litton read the letter from Chas. Steger for the engineering on the Capital Improvements Program. CECON's contract calls for the city to furnish all survey, staking, etc. Steger's maximum basic compensation for engineering is to be done on table two percentage rates. It also calls for prelim- inary survey to be do I ne by engineer, but does not include construction staking. Need to set up a work session I on it. Ald. McConico moved to table to later date, till we can have a work session,, second by Ald. Lopez. Motion was voted on and carried unanimously. Mayor stated we are of unhappy with CECON's engineering, they currently have swimming pool, water and sewer study and park jobs going. Council suggested having these two parties at a work session after the meeting scheduled for next Tuesday night for two ordinances for annexations. Council questioned what would be termed additional services Survey property to locate a property corner or such as that. Further discussion. Consider alternate use for the existing swimming pool. Need to open the new pool around May 15, we will have an extra pool -which we won't need for about 3 years, -which will need a complete renovation. It will need extensive remodeling if we plan to open the old pool, dressing room, pumps and filters and the dirt beneath the pool. Ald. Kitts asked if repairs can be made in 30 days if we needed to reopen it. Jim said it could probably be repaired in 30 days. Ald. Kitts moved to table a decision on the old pool until a later date., second Ald. Breaux. Motion was voted on and carried. Consider reducing speed limit from Highway 79 to Cheese Factory bridge and from the bridge to Main Street. Discussion. Council clarified that to state that they want to post speed limits signs on Georgetawn Street between 79 and the bridge and the bridge and Main Street. Ald. Griffith moved that speed limit signs be posted at 30 MPH, second by Ald. Breaux, motion was voted on and carried. Other business. Ald. McConico stated that he mould like to see a traffic advisory board set up in the city. It would be an interested group to determine where we need stop signs and speed signs installed. Mayor requested that the council discuss this at the work session. Ald. Kitts brought up the stop light at 79 and 81 and stated that the highway department is making a traffic study. Mayor Litton stated that he went to Puerto Rico last year at his own expense, this year the TLC convention is in Houston, Dec. 1-5, he asked for pe-T.-mission to go and for the City to pay his expenses, for registration and hotel bill. Ald. McConico made a motion that the City pay Major Litton's registration and hotel bill for the NLC convention in Houston, second by Ald. Griffith. Motion was voted on and carried unanimously. Mayor discussed the Texas Utility Advisory Council, Jim is to get the rates for joining. 83 The Mayor is also interested in asking the state that some of the billion dollars left over on the states budget be given to the cities in another cent of sales tax, making it 2¢ sales tax for cities. City Attorney Tim Wright requested a decision on the law suit by the Bemis' . City Manager and Tim talked with Mr. Koontz and his attorney, Mr. Walsh, and came to the conclusion that Mr. Koontx in unwilling to take any affirmative action to assist the city in the law suit. Tim needs a decision on what to do in behalf of the City -- go full I� speed ahead or forget it. Mayor stated that this council, after a recommendation from the Planning and Zoning Commission, dad make a decision as to whether it was suited to residential or commercial property. Tim stated that it would be unrealistic to go in not as prepared as the other lawyer, if the property owner is not walling to pursue the situation then we are not frilling to spend the taxpayers money to defend our decision. Mayor feels we made the right decision on the rezoning. Tim stated it would be a violation of his professional ethics to not do his best , he suggested giving Mr. Koontz an oppor- tunity to defend or the City will not, make an appearance. Hfowever,he doesn't think we should spend the citizens money. We passed an ordinance based on evidence and feel that the best use for the property was as commercial and not residential, and that is all we should have to do. They should have to prove why we are wrong instead of the city proving why we are right. It is a difficult situation, we can't go in without all the possible evidence in our favor. Their whole case is based on spot zoning. Further discussion. Council needs more time to study this. Council does not want to spend the tax payers money on something which will benefit only one person. Council advised attorney to stall to give them more time to consid6r. CITY MANAGERS REPORT dim stated we are ready to begin clean up of subdivisions all over town. Primary problem is build up of mud, concrete and lumber. We will send out letters as drawn up by Cab. In effect we will hold the finali.ng out of houses over their heads. Fetter is satisfactory with the council. It pertains to subdividors and builders, and will try to get everything cut .and keep it that way. Second problem is with street cuts. This was all brought to a head by a pending law suit. We need to adopt an ordinance regulating street cuts, setting a fee for street cuts. It could require from 4" to 6" of concrete underneath. Ald. Kitts would like to see �— the City adopt an ordinance of this nature. Most cities have a pretty stiff fee for cutting a street, as much as $300.00, or high enough to make them think twice before cutting a street. We are presently having trouble finding services to houses by going by as-built maps. We will need an agreement with developers that if the service isn't where it is on the as-built map, he will assume the responsibility of getting the service put in. Jim :is to draw up a proposal and bring it to the council. Problem with accident concerning police vehicle, individual has brought suit against Patrolman Gunby. Tim advised us to turn papers over to the insurance company. Accident was on December 9, 1973, Clararetta Campbell claims negligence on the part of Gunby• 84 City of Austin sold Revenue and G.O. Bonds, 4-fl million dollars worth at about 5.868% This was a triple A rating. Jim will call Curtis Adrian on the status of the $50,000.00 Revenue Bond Sale. We just have to set the bond sale. Jim stated that we have a serious problem with the destruction of City Property, specifically street and stop signs. We go through about 2 a week. Council thinks coverage of this in the paper might help to encourage people to let the law enforcement officers know when they see any of this type thing happening. Jim said that Gonzales says that we are going to have a law suit, however, we haven't seen it yet. No further business, meeting adjourned. Respectfully submitted, 44�a� 0?111-� Eliz eth Looby, City Se etary November 19, 1974 The Round. Rock City Council met in Special Called Session on November 19, 1974. Mayor Litton called the meeting to order at 7.05 P.M. ROLL CALL Members present: Mayor Litton, Aldermen McConico, Breaux, Lopez and Griffith, City Manager Jim Hislop, City Attorney Tim Wright and Public Works Director Cab Callaway. Absent Members: Ald. Kitts. ORDINANCES Consider an ordinance annexing Chisholm Valley Section 2, a subdivision I of Williamson County, Texas, recorded in Plat Book 9, Pages 19-20, in the Plat Records of Williamson County, Texas. Mayor read the ordinance on the annexation, Ald. Griffith moved to adopt the ordinance annexing Chisholm Valley Section 2, second by Ald. Lopez. Motion was voted on and carried. Consider an ordinance annexing 1.37 and 26.89 acres out of the Wiley Harris Survey . owned by Joe Colley. Mayor Litton read the ordinance annexing this acreage. Ald. McConico moved to adopt this ordinance annexing the described acreage, which totals 28.26 acres, Aad. Breaux second. Motion was voted on and carried. Jim asked the council about closing City Hall the Friday after Thanksgiving. Council said Jim is the boss and may do as he washed. Concerning the $50,000.00 Revenue Bonds, Mr. Adrian was going to try to sell these bonds to the Federal Government at the same time as the G.O.Bcnds. It may be about 1 6 months before we sell the G.O. Bonds. Jim told council he would rather not wait, that we could be getting this work done before we start on the Capital Improvements Program. All agreed that we should go ahead with the sale of the Revenue Bonds. Mayor told counciljof a meeting he attended this morning of interested persons in an effort to get the curve straightened in Hwy. 620. About 12 petitions are being circulated in an effort to get 3,000 signatures with which to approach the county, highway department and school board. 85 Ald. Griffith asked Jim to bring the council up to date on the Police Department. Jim stated the department is fully manned. Herman Williams is going to take Gunby's place. He was working at Westinghouse as a Security Guard. He lacks only a few hours for his certification. Guerrero will need full schooling for his certification. Special Called Meeting adjourned 7:15. Council, went into work session. Consider engineering proposals. Tye Collins was present From ChC:ON, Inc. and Charles Steger and Aon Bizzell were present from Steger-Bizzell. Jim pointed out that at the time we talked to 'Tye about this proposal we thought that Cab would have time to do the staking, but we now feel that he will not have the time to do it properly. The rate per hour is extra work required from the engineer over and above the preliminary survey and plans and specifications. Tye pointed out that it is unethical to take bids on a professional service -- the proper procedure is to interview the individuals and have them give you a proposal and then decide. Ald. Griffith thought we had been through the interview process and just need them present to clarify any questions as needed. Discussion of engineering ethics. Tye left the room in order that Council may discuss proposal with Steger-Bizzell. Steger-Bizzell discussed their qualifications and prior experiences. After short discussion Steger-Bizzell left Council to conduct interview with Tye. Before Tye re-entered the meeting the individual council members expressed various views on the City's engineering needs. Jim stated that CECON is the best engineering firm he has ever I� seen however he has felt that the council has some qualms about the fees. Cab stated that I there is no doubt that CECON is one of the best engineering firms in the State of Texas. His main concern is that the City will have to do all surveys, staking, etc. The preliminary survey is part of the engineer's contract. We have to furnish maps, and papers, some secretarial work, deeds to properties and surveys of properties, and easements that the City obtains. The survey work is 1/3 of the engineers work. We need to get clarification on what portion will be phase 1 and 2 or will it be one large project. Jim stated that the Steger-Bizzell proposal has a maximum figure, based on a preconstruction estimate and takes a percentage based on table 2, the lower table to come up with the fee. Jim stated that CECON's proposal has no maximum, and is based on the bids received. Drainage and bridge are based on table 1 and streets are based on table 2. If you break these out as separate items you will pay a higher engineering fee because of the curve. Cab pointed out that the FHA will set the table which can be used by the engineering firm, however they will pretty well work with engineer on what he wants to do. Tye returned to the meeting to present CECON's proposal,. CECON has the people, engineers, etc to do the job properly. on the Swimming Pool, they charged on the lower table as opposed to the upper table due to our limited budget. Tye said that everything would be based on table 1, the higher table. The engineer that does this program must be familiar with FHA and with the area. Engineer should be familiar with utilities so he will know if something must be lowered. Engineer must be able to be familiar with the particular problems of the City they are in. Respectfully submitted, City Secretary Elizabeth Looby 86 November 26, 1974 The Round Rock City Council met in an emergency called meeting November 26, 1974 in the front of the Library at 7:00 P.M. Mayor Litton called the meeting to order and dispensed with roll call but noted that only Councilman Breaux was absent. EMERGENCY BUSINESS. To consider purchase of a fire truck from Texas Forest Service. Mayor Litton made a few introductory remarks concerning the aim of the City Council members. He stated the Council's forst and primary goal is to maintain the welfare of the citizens of Round Rock. The Council feels they have made definite head way in all departments except the Fire Department and hope to remedy the situation by con- sidering the proposals of the Volunteer Firemen are to present. He also brought the audience up to date on the status of the new Fare and Police building. The Council wants the Firemen to go over the plans for the facility when the plans are ready for approval since they (the firemen) are the ones with the most knowledge of the needs of their department. Fire Chief Cody Adolphson said the described truck (a description is a part of these minutes) is "mighty good" and will serve their needs for rural fires for several years because of the extra water capacity. Mayor Litton emphasized that this purchase will not be a "pass off" but the first step in an overall plan for the next several years. Tim Swinden was then asked to recommend to the Council this overall plan or "package deal". Tim stated this deal would consist of three trucks to be purchased over the next two years. One truck being the truck to be purchased now, and another being a mini pumper which will cost around $17,000.00 The mini pumper has a 265 gallon tank on a one ton chassis and has a ladder, 150' of 12" hose, 800' of 22" hose, and 100' to 200' of 3/411 red line. It is a fast run truck well worth the money. The third truck in the "package deal" is a 750 gallon pumper which will run approximately $27,000.00 This truck will have a 500 gallon tank with a 750 dual stage pump. These trucks will hold the City until it reaches around 10,000 in population. Fire Chief Adol.phson then took the floor and explained that the Fire Department receives about $2.56 per acre from the County for the 13,000 plus acre territory that the Volunteers cover. He also stated that the fire calls for the last 6 months show that 60% of the calls made were rural as opposed to 40% made inside the City limits. Due to the expansion of our City Limits these ratios will eventually reverse. Cody made mention that the department was in need of new coats and additional items to be purchased from time to time. It was decided that there was approximately $13,000 in the Fire Truck Fund and that the City will have to come up with around $501000 for the "package deal" over the next two year period. Jim Hislop stated he will have a complete proposal for the next City Council. meeting 87 after checking with Curtis Adrian on our banding possibilities. He will get with the Fire Department members and give the Council options on the "Package deal.". Jim also explained that any improvement made by the fire department helps to lower fare premiums for individuals of Round Rock so in essence when we improve our equipment, lines, etc, we are helping our citizens. Ald. McConico moved to purchase the military bxb rural fire truck from Texas Forest �z Servide plus the 2 extra items needed which comes to $4,206. plus extra items. Ald. Lopez second, motion was voted on and carried unanimously. Ald. Fitts moved to instruct Jim to get together with the Fire Department members and come up with a proposal to the City Council on the "package deal" and a means of adding the figures to the budget. Ald. McConico second, motion was voted on and carried unanimously. Mayor Litton thanked everyone for attending the meeting and for their dedication to the Fire Department and the Round Rock Community. With no further business before the Council Ald. McConico moved to adjourn, second by Ald. Lopez, motion carried unanimously. R- pectfully submitted, Joanne Land, Tax Assessor-Collector December 12, 1974 The Round Rock City Council met in regular session on December 12, 1974. -Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL Members present: Mayor Litton, Ald. Breaux, Griffith, Kitts, Lopez, City Manager Jim Hislop, City Attorney Tim Wright, and Cab Callaway, Director of Public Works. Members not present: Mayor Pro-Tem Garfield McConico.. MIRUTES Ald. Lopez moved to approve the minutes, second Ald. Griffith. No discussion. Motion was voted on and carried. RESOLUTIONS AND PROCLAMATIONS None APPOINTMENTS_, None APPROVAL OF DISBURSEMENTS Ald. Breaux moved to approve the disbursements for the month of November, second Ald. Lopez. Motion was voted on and carried. ORDINANCES Consider an ordinance regulating street cuts. Mayon Litton made some remarks about street cuts made recently and the poor manner in which they have been repaired. Attorney suggested going over this ordinance in a work session since it is a very lengthy ordinance, and would need some time to study before coming to a decision. Mayor recommended the council table this ordinance for a work session. Ald. Griffith moved- to table for a- work session, second by Ald. Kitts. Motion was voted on and carried. QLD BUSINESS Jim suggested postponing the first item until the gentleman arrives from Pierce Manufacturing Co. with the information on the fire trucks. Next item is consider an engineering agreement with CECON, INC. for engineering services pertaining to FHA Capital Improvements Project for the City of Round Rock. Jim stated that he has contacted O Walt Scudday yesterday and in discussing this, he said to bring up to the office in Temple, but he thought that it wouldn't be acceptable to them, but go ahead and approve it subject to the approval of F.H.A. Mayor Litton further suggested that we allow either Jim or the Mayor to execute the contract subject to the approval of F.H.A. so that if they approve it at a lower rate we won't be tied to the higher rate. F.H.A. will not participate in the project if the engineer won't go along with the cost established by the F.H.A. Ald. Kitts moved to accept this contract and authorize the City Manager to execute the contract subject to the approval of the F.H.A., second Ald. Griffith. Motion was voted on and carried. Other Business. Jim stated that this item has been tabled since July. We have a contract from Water Tower Service and Maintenance Co. Zt is less than $2,000.00 so we won't have to submit it for bids. The Company is bonded. They are presently finishing up a job in McDade. When council decides on a date for a work session, they will take it up then. NEW BUSINESS Consider hiring CMH for design work on the Police and Fire and Maintenance facility to be constructed in conjunction with the FHA Capital Improvements project. CMH proposes to do the design work for a maximum figure of $1500.00, the standard figure for this type work is $6787.00.CMH is willing to do it since we already have them on a retainer of $800.00 a month, work will be done in conjunction with Leon Howard Company. We will go with either a metal building or raised slab or concrete block building and we will get various floor plans to present to committee of council, fire department and police department, because basically the police and fire facility should be built for the people who will work in it. Walt Scudday wants everything in by January 15 instead of 90 days, and CMH said they would not have any trouble meeting that deadline. Ald. Griffith moved to accept the services of CMH for design of Police, Fire and Maintenance facility, second Ald. Breaux. Motion was voted on and carried. Ald. Griffith moved that City Manager be empowered to execute contract with CMH for Police, Fire and Maintenance facility, second Ald. Lopez, motion was voted on and carried. Consider acceptance of streets in Chisholm Valley Section Two. Jim and Cab went around in Section two and noted some corrections which need to be made. Manhole too high at Wagon Wheel and Wagon Gap, 3 or 4" above grade, streets need to be cleaned, patch made where telephone company broke a water line is too high, there is one manhole we can't find in Section one. Discussion of tests made by laboratories. Ald. Kitts moved to table until these things are corrected, second Ald. Breaux. Motion was voted on and carried. CITY.MANAGERS REPORT We have a letter from a lady in Mesquite, Tx expressing appreciation for help given her employees who were stranded with a flat tire and no money and our police chief fixed the tire and gave them money to get them on their way. We received a letter from Harmon Engr. Auborn Alabama, requesting information on the use of water for Round Rock Lime Co. in the amount of 100 gallons per minute for the dolomite plant outside the City Limits. Need to put it on the work session. 89 Also have a copy of a letter to Maury Hood of a reply from HUD which stated they have agreed to accept Mesa Park and fund it. Cab is presently working on a map of the City Limits and surrounding area and will be in contact with the City of Austin on E.T.J. and speak with Austin planning department and they feel they dont want to take over any area that we want to control and are willing to let us continue to do it. Map will show our 1/2 mile E.T.J. and will show what they want to control f unless we contract with another municipality on it. We should take care of it now to I avoid conflict later. Jim, has put out a metro on riders in City vehicles. There was some question as to whether or not a person riding in a city vehicle would be covered by our insurance if he was on anything other than official city business. We have also drafted a letter on animals informing people about our animal ordinance, which will be mailed out with the water and wastewater bills. For about a month now the mayor and Jim have been involved with the county commissioners on the ambulance service. There have been several meetings and most of t1le, council members have attended several of them. Discussion of the countys proposal for ambulance service. The final proposal will be brought to the Council for their approval. Discussion of city financing until the County pays for the service. Council is in agreement that the County can foot 1000 of the bill if they want to run it. Bill Schmidt presented what the Fire Dept. needs in the way of fire fighting equipment, a guideline mainly of the 750 gallon pumper and the "Mini" pumper. Mr. Rust from Houston, Pierce Manufacturing Company, brought brochures and price list and showed council slides of the different pumpers. After watching slides the council, discussed basic prices and minimum delivery time: 71 mini" pumper, approximately 5 months delivery time, approximately $18,000.00 750 Gallon pumper, approximately 3-8 months delivery time, approximately $31,000.00 Units are manufactured in Appleton, Wisconsin, a 00.00 discount will be given on each unit after the first one. Mayor requested the fire trucks be put on the work session. Ald. Kitts asked Fire Dept. to present Council with package they desire at the next work session. We need to know what items need to be on these trucks. The State Fire Marshal: office and/or the State Board of Insurance specified that we need one 750 gallon pumper now. It would definately lower the key rate if we got a new pumper now. We recently had our 'key rate adjusted due to the pager -system. The past city manager told us of a process for streets called Slurry Seal which brought streets to life. The Council met Mr. Jim Wells, vice president of Slurry Seal, Inc. while at the convention in Houston. Mr. Wells brought samples of Slurry Seal which is made up of asphalt, aggregate and water. He showed a film on the application of Slurry Seal-His firm has been in business 15 years in Waco and they build the machines which lay down the Slurry Seal. He will furnish the City a list of contractors who put down slurry seal. 90 Discussion of street program. Before slurry seal is any good you must have a good base on your streets. Further discussion. City Manager will call Council members with a date for a work session. No further business, meeting adjourned. Respectfully submitted, i Eliz beth Looby, City Acretary December 13, 1974 The Round Rock City Council met in Emergency Called meeting on December 13, 1974. Mayor Litton called the meeting to order. ROLL CALL Members present. Mayor Litton, Aldermen McConico, Griffith and Kitts . City Manager Jim Hislop Members not present: Aldermen Breaux and Lopez. Mayor Litton explained the background. Mayor states that the proposal in form of a contract has been presented by the County. City Manager read the contract. Mayor explains financing by the bank of the ambulance service. Bank will make a nota each month on the loss. Total note plus interest will be paid by the County after December 31, 1975. Mayor explains features of the service, county financed, total communications net- work, new ambulance and full time personnel. Mayor recommends approval. Ald. McConico made motion to approve contract with County for ambulance service. second Ald. Griffith Motion was voted on and carried. Ald. Kitts made motion that the Mayor be authorized to enter into an agreement with the County Commissioners Court concerning ambulance service, Ald. Griffith secon , motioh,,�Tas voted on and carried. No further business, meeting adjourned. R spec fuly mitt d, amen -Sisico) ., City Manager December 19, 1974 The Round Rock City Council met in special called session on December 19, 1974. Mayor Pro-Tem McConicc called the meeting to order at 7:05 P.M. ROLL CALL Members present: Mayor Pro-Tem McConico, Aldermen Lopez, Kitts and Griffith. City Manager Jim Hislop, City Attorney Tim Wright and Public Works Director Cab Callaway. Members not present: Mayor Litton and Ald. Breaux. Consider ordinance regulating street cuts . Jim read through the ordinance providing for street cuts, a permit, a fee, a penalty, etc. Discussion of who has been cutting the streets and the nature of the repairs as experienced recently. Discussion of the fees and bond to be required. Ald. Kitts moved to adopt the ordinance with a fee of $200.00 in section 3, and in section 4 a bond in the amount of $2,000.00, along with the necessary corrections of typing errors, second Ald. Griffith, motion was voted on and carried. 91 Mayor Litton, who came in during the discussion of the street cut ordinance, stated he would not sign the ordinance and requested it be put on the next agenda. Discussion. The City Attorney is to advise the City Manager in the morning as to whether the ordinance passed and should be signed by the Mayor Pro-Tem. Mayor Litton took over the meeting and moved onto the next item on the agenda. Bill Schmidt spoke for the Fire Dept., he stated they have not had a chance to have a meeting on this, so this is just a projection. Council stated they wanted the volunteer fire department to say „this is what we want" and let the council go on from there. The council wants it ready to go. Ald. Griffith requested that when they turn.in a recommendation all the committee members sign it showing that it has been approved by all members. Jim reviewed possible ways to finance (1) hold bond election and sell G.O. Bonds (2) deferred payment plan available through most companies (3) contract with a company in Houston that finances Capital Improvements for cities. Once again council stressed that we are committed to get these trucks and are only asking specifically what we need on them. Next regular meeting is January 9, request Fixe Dept. to be prepared for that meeting. Consider acceptance of streets In Chisholm Valley Section Two. Ald. Griffith moved to table until. January meeting, second Ald. Kitts. Motion was voted on and carried. Consider acceptance of contract with Water Tower Service and Maintenance, Inc. Jim stated contract price is $1950.00 Cab stated they will sandblast the interior and repair any pits -- they will set up television so the council can see the inside of the tank and Jf will give a prive for fixing it at that time. They will come back in and wax the interior. and paint the exterior with a coat of lead paint and a coat of aluminum paint. Ald. Kitts moved to authorize the City Manager to enter into the contract,with Water Tower Service and Maintenance, Inc., second Ald. Lopez. Motion was voted on and carried. Other Business Jim stated the park project was approved today in writing. We will take bids on January 15,, 1975. We have a new employee, Joyce McGhee, hired through OEO. We have a letter from Harmon Engineers which we need to discuss. We have discussed this on a subdivision basis and reel that there is a difference between a subdivision and an :industrial customer. You make more money selling to an industrial customer. They will need about 144 000 gallons a day, 522 million gallons a year. The line would be at their i� expense and if we want an oversize lane we should pay the prase of the difference in size. They would be pumping a 100 gallons a minute into a holding pond. Discussion. They would put the line in and it would be our line. It is about 2 miles from our 8" line to the entrance to the dolomite plant. The difference between a 6" and an 8" line is $1.00 a foot from 8" to 1.2" lane is probably $2.00 a foot. Jim suggested Cab get with them and see what they are willing to do. Jim showed council pictures of playground equipment using mostly cedar. Kids seem to use it more than the standard playground equipment, we .might consider building this type of equipment in our park. 92 Jim talked about the Letter from Tom Curtis in connection with the contract with Westinghouse whereby we agreed to designate the area as an industrial plant site.. We have no power outside the city limits and the City Attorney doesn't feel we can designate that site as anything. If that area was ever annexed, it would have to be rezoned if and when they came into the City Limits. No other business. Mayor Litton commented on the street cut ordinance stating he felt $200.00 an exorbitant fee, that people should be paying for inspections and the holding clause should see to it that work was carried out. He felt $75.00 would be a just fee. With that he stated he would withdraw his prior comments. Jim stated he is not trying to get back at the subdividors but to get at those people who do the worst type of street cuts. Other small cities have the same problem and this is the only way to controf it. Further discussion. City to notify the contractors, developers and builders in this area that they should get a copy of the ordinance. Jinn read section three of the Contract with Williamson County in regard to the fee charged for patients taken outside the county. The meeting of the County Commissioners on the 23rd, at 9:00 a.m. with the City Council will finalize this contract. Jim stated that Johnny Garcia's brother in Oklahoma City passed away. City employees sent flowers. No further business, meeting adjourned. Respectfully submitted, Eliz eth Looby, City Se retary January 9, 1975 The Round Rock City Council met in regular session on January 9, 1975. - Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL: Members present: Mayor Litton, Aldermen McConico, Lopez, Breaux, Griffith, and Kitts. Also present City Manager Jim Hislop, City Attorney Tim Wright, Director of Public Works 'Cab Callaway, City Financial Advisor Curtis Adrian, Guy Burnett of CMH, Tye Collins with CECON, and Chief Adolphson and members of the RR Volunteer Fire Dept. MINIMS Ald. Lopez moved to approve the minutes as presented, second Ald. McConico. Motion was voted on and carried. RESOLUTIONS AND PROCLAMATIONS None APPOINTA+MENTS None APPROVAL OF DISBURSEMENTS Ald. Kitts moved to approve the disbursements for the month of December, second Ald. Breaux. Motion was voted on and carried unanimously. ORDINANCES None OLD BUSINESS Consider puwchase of two (2) fire trucks. Roy Krienke read a letter from Chief Cody Adolphson in regard to the specifications for new fire trucks. Roy went over the specifications for the mini-pumper. He stated that these specifications are ready %,- —4- —+ +^ -h4 A ng thPv stand. Bids could be taken either as a combination of chassis and body or separately, one bid for body and one bid for chassis. The fire 93 department feels that any manufacturer can take these specifications and a chassis and build a fire truck to meet our needs . Coutzcil questioned troy on front walk for fire truck and power steering. Fire Department decided against both for various reasons. Discussion of large alternator and rear dual tires. Roy went over the specifications for the 750 gallon pumper, basic specifications down to items labeled "]extra Equipment". Ald. McConico stated that he would like to see the chassis bought from a local bidder. By state law we have to let bids to all truck manufacturers. The fare department would appreciate the council getting under way as it will take at least 2 years before we can get delivery of these trucks. Ald. Griffith moved to accept the RR Volunteer Fire Deist. request for a 750 gallon pumper and a "Mini Attacks" pumper and instruct City Manager to proceed with the investigation of plans for financing this, second Ald. McConico. Motion was voted on and carried. Ald. Kitts suggested that the City Manager investigate the possibility of getting separate bids for the chassis and body. Jim will try to have it ready for the next meeting, as we need to get it as soon as possible. He will be working with the community development act and when it gets going he has to get it done as quickly as possible . Chief A.dolphson thanked Roy for making the presentation for the Fire Dept. and also thanked the Council for their interest in the Volunteer Fire Dept. Consider acceptance of streets in Chisholm Valley Section Two. Jim stated that to date we have not heard from the developer on these streets. Ald. Breaux moved to table this item, second Ald. Lopez. Motion was voted on and carried. NEW BUSINESS Award sale of $50,000.00 in City of Round Rock Water Warks and Sewer System Revenue Bonds. Mr. Adrian was present with the bond information. The $50,000 in Revenue bonds were bought by First Southwest Company, who in turn placed the bonds with the Farmers State Bank in Round Rock. Discussion. Mr. Adrian read the ordinance and the section containing maturity dates. He pointed out that these revenue bonds can be paid only with revenue from the Water Works and Sewer System and never from tax revenue. Bonds are in odd lots of $1,000 each scald at 7.50% interest, first bond to mature in 1976. Ald. Breaux introduced a proposed ordinance which was read in full. Ald. Lopez moved that the rule requiring ordinances to be read at more than one meeting be suspended. The motion was seconded by Ald. Breaux. Ald. Lopez made a motion that said ordinance be passed as an emergency measure as stated in the preamble to said ordinance. The motion was voted on and carried. Ald. McConico abstained from voting due to business reasons. Ald . Kitts moved that the ordinance be passed finally, second Ald. Griffith. The motion was voted on and carried. Ald. McConico abstained from voting due to business reasons. Consider approval of audit for Fiscal Year February 1974 thru September 1974. Don Laine and Dennis Bartsch were present representing Harold V. Simpson and Co. Mr. Laine painted out that the audit was for an eight month period, due to the change in fiscal years from February thru January to October thru September. Mr. Laine went over the revenues and expenditures for the period and pointed out the increases in both revenues and expenditures 94 when compared to the 12 month period audited previously. He also noted that in the 10 year period from 1964 thru 1974, of the money Round Rock has used in the large water and sewer projects, 8OPi°b of the funds expended were from outside sources . Ald. Griffith moved the approval of the audit from Harold V. Simpson and Co. covering the eight month period from Feb. 1974 thru Sept. 1974, second Ald. ICitts . Motion was voted on and carried. Consider request of the Tax Assessor-Collector, Joanne Land for a tax refund on two accounts . Mayor Litton read letter from Mrs . Land requesting refund of $127-91 to Mr. Steve Grohosky and $24-38 to Mr. Ronald Hyden, since both individuals paid the taxes which were also paid by their respective mortgage companies . Ald. Kitts moved that the tax collector be instructed to refund this money, second Ald. McConico. Motion was voted on and carried. Approval of three contracts for water and wastewater lines to East Main and the HUD Turn Key Housing Project. This is for construction of water and sewer lines, each contract is less than $22,000 therefore bids will not have to be taken. These lines were set up in the budget. Total line is 980 feet plus the lift station. All council members have a copy of the contracts. Ald. McConico moved to accept the contracts, second Ald. Lopez. Motion was voted on and carried. Consider joining the Texas Utility Advisory Committee. Mayor gave the background of the T.U.A.C. The Committee was formed to help small cities with utilities requesting rate increases . Mayor Litton recommended that we not join the T.U.A.C. Ald. Kitts moved that we table this, second Ald. McConico. Motion was voted on and carried. Consider approval of plans for a police and fire and maintenance facility. Guy Burnett showed Council revised plans for the building which showed the changes as requested by the council at the work session with the police and fire departments on January 2. Council looked over the plans and discussed the changes which were made. Ald. Kitts moved to accept the Alternate "A" Revised Plans for the Police, Fire, and Maintenance Facility, and to get the final drawings on it, second Ald. Breaux. Motion was voted on and carried. Consider approval of an architect for the remodeling of City Hall. Two architects being considered are Ray Gill of Round Rock and Horace Wilson of Wilson, Stoeltje, and Martin., of Austin. Jim stated that Ray Gill has recently located in Round Rock at the first of the year and the advantage of hiring him would be that the money spent for architectural fees will be spent in Round Rock. Horace Wilson is a proven architect with a large established firm to back him up and he has extensive experience in the renovation of this type of building. The cost for either firm's services would be about the same. Ray Gill has sent a contract accompanied by a letter, Jim suggested just selecting an architect and leave the contract alone, since it will have to be a standard FHA contract. Ald. Kitts stated that due to the experience and established personnel and office to back him up, Ald. Kitts moved to select Wilson, Stoeltje, Martin to do the renovation of the City Hall. Second was mhde by Ald. Griffith, after Ald. Breaux asked Ald. Kitts to repeat the motion. Ald. McConico offered a substitute motion, because he 95 said the second was too late in coming after Ald. Kitts motion. The substitute motion made by Ald. McConico was that the City hire Ray Gill and Associates to renovate City Hall, second Ald. Lopez. Discussion. Mayor Litton ruled that the substitute motion be voted on first. On the substitute motion to hire Ray Gill and Associates, Ald. McConico and Lopez were in favor, Ald. Griffith and Kitts were opposed. Ald. Breaux did not vote either for or against. Due to the failure of the substitute motion to pass, Mayor Litton called for a vote — on the main motion to hire Wilson, Stoeltje, Martin of Austin as architects for the renovation of City Nall. Ald. Breaux, Griffith and Kitts were in favor, Ald, McConico and Lopez were opposed. Motion carried. CITY MANAGERS REPORT We have a change in the intern program. Last semester we had three interns working 20 hours a week. This semester we will have one full time intern working 40 hours a week: The federal government will pay 50% of her salary. She will be working primarily with the Community Development Act. We need a work session next Tuesday on the Community Development Act, Jim will be going to Arlington next Wednesday and Thursday. Council agreed on work session Tuesday the 14th of January at 7:30 P.M. Also need a called meeting the last two weeks of January in order to set a date for an election. Either Thursday the 23rd or Thursday the 30th. On the Bond money Jim requested a clarification as to whether he shall continue to spend up to $1000 or should he spend more . Council requested he bring all items over $1000 to the Council for their approval before making a purchase. We received a check from HEB Foundation for $2000 for the swimming pool, this makes a total of 4000 received from the HEB Foundation. Jim will write letter of appreciation to HEB Foundation for the donation. We have also received a check for $500 from Round Rock Motor Company for the s:•rimming pool. A letter of appreciation will also be sent to Round Rook Motor Company. We haven't received any further word from the Williamson County Health Unit on the Health Unit Participation. Jim will get in touch with their! next week. Jim stated that the revenue sharing program is a good one for cities and especially good for the City of Round Rock. We all need to put pressure on Congress, appeal to them to pass revenue sharing act. He encouraged all council members and citizens to write -their congressmen requesting that they pass the revenue sharing act. Jim also stated that he feels the Utility Advisory Commission will come up again. The Advisory Commission would only hurt Round Rock and believes elected leaders feel that it is not a good thing for the state. We all need to write our State Legislators. Jim feels elected leaders in each area are better able to handle the rate increase requests than a,, Commission in an office in Austin. Ald. Kitts stated that we need to get the flood plane before June. Tye Collins told the Council that we will take park bids on the 15th of January at 10:00 If any local contractors are interested, they may pick up plans at his office. Tye will 96 have the preliminary report ready by February lst on the street drainage and bridge project. He also stated that they are still working on the public works facility plan. Ald. McConico moved to adjourn, second Ald. Lopez . Unanimous . Meeting adjourned 10:00 P.M. Respectfully submitted, Eli beth Looby, CityS cretary January 14, 1975 i The Round Rock City Council met in special called session on January 14, 1975. Mayor Litton called the meeting to order at 7:30 P.M. ROLL CALL: members present: Mayor Litton, Aldermen McConico, Griffith, Kitts, Lopez, Breaux, Jim Hislop City Manager, Cab Callaway P.W.D. and Gerri Bendele Intern. Set date for special called meeting in January. Mayor Litton explained the dates which, must be set up for the election in April. Tire are now concerned with setting a date for the meeting at which we set the filing dates for the April election. It was agreed that the council call, a special called meeting for January 23, 1975; at 7:00 P.M. for the purpose of setting election dates. Discuss Community Development Program. Jim stated that he and :the Mayor have been to seminars on it and it was discussed at the N.L.C. Conv. This program is ,just being initiated Jim will be going to Arlington to meet= with our Consulting Firm to get all the information together to get the program kicked off. He will be gone Wednesday and Thursday. Jim stated that the man from E.P.A. and the Water Quality Board were here and looked at the flood damage and it looks like we will be able to get about $5,000 in assistance to find out where the break is and what caused it and also the damage to the manhole in Chisholm Valley,the new motor in the South lift station and cost of rewiring water tank, etc. Jim stated that we can get the all-army boxing team in Round Rock in the future, and that we can pick up two 6-by trucks in Little Rock, Ark. These can be obtained for no cost. We were working on a grant from the federal. Library Administration on Adult Continuing Education. However the deadline for submitting is January 15, 1975. Discussion. Jim .said we are eligible for $5000 for adult continuing education, no money only materials. Ald. Griffith stated that he is hesitant about programs that we don't know more about. Ald. McConico agreed. Ald. Breaux moved that we don't apply for this grant at this time,i second Ald. McConico. Motion was voted on and carried. In order to inform the council as to what this program (Community Development Program)_ ' is and whether he should proceed with the application. We need to determine what we need, must have, like to have and what we think we can get. Determine priorities, to tel what was available and could and couldn't be included. This is a 3-5 year program, all must be put into the initial application. The program for cities our size is open to a lot of interpretation. We need to get in a letter of intent to apply to HiJD and be sure and include how much money we leant and what we will want to do. First priority is getting letter in to HND outlining what we want to do and then go to Tye and see how much we need. 97 This program is taking the place of Urban Renewal and code enforcement and will take the place of HUD's participation in Water and Wastewater expansion, the money you get can be used as matching funds for an E.P;A. grant. It is primarily concerned with housing. Intent is to make cities more viable urban communities, which is open to a lot of interpretation. It is concentrated in low income areas, high unemployment and sub-standard dwelling units. Available for people in sub-standard dwellings are low interest loans, guaranteed loans. Bulk will go into fixing up neighborhoods where housing is sub-standard due to poor streets f-- poor lighting, poor drainage, etc. Parks- good opportunity to expand existing parks and possibly buy park land and possibly set up hike and bike trails. Social Programs- wasn't stressed as heavily as other things. under this we should look at a day care center. Solid Waste Money - might pursue own sanitary land fill, if money is available for some equipment, we ought to try to get it. Redevelopment - Commercial redevelopment in the central business district. In form of objective and goal from council will have to determine whether we are interested in retaining the centrals business district as it is or businesses will move if money isn't put into the downtown area. About 20P11a of the total Community Development Act will, be distributed to cities our size. We should be-ahead because we have a consulting firm to work with us on this. When Jim goes to Arlington tomorrow they will come up with some guidelines on this act. Discussion of redeveloping the flat and central business district. Slide program on the Community Development Act was shown. Gerri will be working on this program full time. Have tried to outline area and have added library and old town, which will probably be in the City in the next 5 years . This won't be like urban renewal and won't be forcing people to move, McConico feels this will be a worthwhile program. Most substandard houses are vacant or rent property. HUD will audit the books yearly. Discussion of public housing. Ald. McConico would like to draw up a note of appreciation for Chuck for drawing such a big crowd, for way he is getting parks in shape, big difference since he:°s been the Director. Bid opening tomorrow at 10:00 a.m. Meeting adjourned 9:30 P.M. Respectfully submitted, Eliz eth Looby, City Sec etary January 15, 1975 Present for opening of park bids was Mayor Latton, Alderman Kitts, A"e L. Callaway, Tye Collins and Don Bernhard of CECON, Inc. Mayor Litton asked Tye Collins to proceed with the opening bf the bids at 10:00 A.M. Tye opened the bids from Ronald Goodnight, Salado, Texas, Total bid of $39,986.50, 120 working days to complete, bid bond for 5% of the greatest amount bid, also enclosed 98 statement of qualification and financial statement. Tye said all looks in order. The second bid was from Conann Development Co., Austin, Texas. Total bid of $55,026.63, to be completed in 75 calendar days, also enclosed financial statement. Bid tabulation made during the opening is made a part of these minutes. Tye will analyze the bids and i accompanying statements before making recommendation to Council. Respectfully submitted, Eliz eth Looby, City Se retary "4 January 23, 1975 The Round Rock City Council met in special called session on January 23, 1975. Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL: Members present: Mayor Litton, Ald. McConico, Griffith, Kitts, Lopez. City Manager Jim Hislop, P.W.D. Cab Callaway. Not present was Ald. Breaux due to a death in his family. Set date for the election of a Mayor and two councilmen. Mayor Litton explained that the statutes of the State of Texas require that all Cita elections should be called for the first Saturday in April, which is April 5. Ald. Griffith moved to set the election date to fill the office of Mayor and two Councilmen at April 5 and March 5 as filing deadline, second Ald. Lopez. Deed to post along with the names of election judges. i Filing starts February 5 through the close of business at 5:30 on March 5. Appoint individuals to fill positions on the expanders Citizens Advisory Committee . We presently have 7 members on the Citizens Advisory Committee sty we need to appoint 18 tonight. These individuals should cover a broad area of the City. B & M, Mercer, Passey & Rubio will be a major redevelopment area, so we need to appoint about four individuals from that area. Also need individuals from the following areas: Egger Acres, Northwest Drive and Sunset Drive, B & M Addition, Mercer Addition, Tassey and Rubio, Bellview Addition, Downtown Area, Dove Creek and lake Creek, South Park, Little Oaks, Round Rock West, Chisholm Malley, Brushy Slope, the Flat, East Main, West side of town. Discussion of subdivisions. The following have been named for appointment: Leroy Walker, Northwest Drive, Mrs. Jane Nugent, Sunset Drive Edward Ray Steen, Egger Acres Sue Hoover, 111 Winstead Tom Loughery, Round Rock West Fran Johnson, the Flat Sam Johnson, the Flat Mrs. Arnold Molina, Spring Street Felix Beltran, Bellview Gonzalo Medel, B & M - Tassey Gary Brooks, Chisholm Valley Linda Lopez, South Park Lorenzo Rubio, Rubio Addition Mack Rubio, Rubio Addition Mrs. J. W. Ledbetter, West Side Morris Tree Woods, Chisholm, Valley Sonny Pierce, South Park Glen Morsbach, Little Oaks Charles Parker, Egger Acres Tex Nehring, Little Oaks 99 Sam Mercer, Jr. , Mercer Frank Azua, Bellview Mike Grimes, Dove Creek Ben Salazar, East Main Jesse DeTaCruz, West Side Steve Pena, Dove Creek Ald. McConico moved to appoint roster for the Citizens Advisory Committee as nominated. Second Ald. Lopez, Motion was voted on and carried. Emergency Amendment: Consider approval of contract for construction of Take Creek Park Project. Mayor read letter from CECON recommending approval of the contract to Ronald Goodnight, Salado, Texas, for the construction of the Lake Creek Park Project. He also read the letter of qualification from Donald Goodnight. Ald. Griffith made the motion to award the contract to Donald Goodnight, second Ald. Kitts. Motion was voted on and carried. Ald. Griffith asked Cab about the maintainer. Discussion. Ald. Griffith asked about any talk about the Georgetown Street Bridge . Discussion. He also stated that the fire�- department is very satisfies with the new truck. They will still run no. three, discussion of the radio situation. He suggested the fire department read the ordinance establishing the City Administrators job so that they will understand his position. Ald. McConico stated that with as many people as we have out of work, our burden is being increased, we should go and buy some engraving guns and start the program to get people to mark their belong- ings . He asked City Manager and Police Chief to look into it. He will get some material from the neighborhood center as to the way it operates. Possibly will help to cut down on i thefts. TML dinner will be on February 26 at the American Legion Hall. Program will be forthcoming. CITY MANAGERS REPORT We lost our VGE Girl when she moved to Kerrville, through Hon Morrison we hired two students, one with the water department and one to do drafting. Ald. Breaux had previously asked why we don't have a VOE Girl. We have a girl from OEO, Joyce McGhee, and she can work for us a year. Council stated Jim should use his own judgement. Jim asked if the Council was aware of Fire Dept. Elections. Cody Adolphson was elected Fire Chief Emeritus. Jum suggested a resolution and plaque. Mayor asked if he could have it by Monday at the Firemans Banquet. Ald. McConico would like to see Cody's picture hung in the new fire hall. Discussion. We will have to name the park sooner or later and Jim would like to see this council do it. — On the Capital Improvement Project, assume council wants plaques on the buildings . Jim discussed his trip to Arlington and the tentative three year program for the Community Development Program. The program is more limited than we have been lead to believe at the seminars which we attended. Discussion of relocation assistance and low interest loans to be made available. No further business. Ald. McConico moved to adjourn, second Ald. Kitts. Meeting adjourned 8,30 P.M. Respectfully submitted, f E1ix eth �Looby, (Cit`yS�ectary 100 January 29, 1975 The Round Rock City Council met in emergency called meeting on January 29, 1975. Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL: Members present: Mayor Litton, Aldermen McConi.co,, Breaux, Griffith, Lopez.. Ald. Kitts not present. Also present Guy Burnett, CMH, Ken Strange, Tye Collins and Steve Kallman, CECON, and Horace Wilson, Wilson Stoeltje Martin. Guy showed the final plan on the police, fire and maintenance facility. Discussion of i the site plan and on and off--street parking. Horace Wilson presented plans for the renovation of the City Hall. Discussion of the Mayors office. Tye stated that FHA. requires the breakdown on construction, technical services, legal and other items that go into making the project. Legal and Fiscal agents fee totals approximately $8,000. $6000 of this is in the report on streets and drainage under legal and fiscal. The other $2000 should be included in Guy's report. EMERGENCY BUSINESS Steve Kallman, Project Manager on this job, Ken Strange, Vice-President in charge of engineering operations and Tye Collins were present with the presentation. Steve will make the presentation. He showed the exhibit on street improvements, bridge and drainage improvements. Discussion of the treatment of streets which are unimproved, streets which are cracking and buckling. Also need wider streets in heavy traffic areas Drainage is poor in the flat which has little natural ground slope and will require open ditches, however proper improvements would require storm sewers. Also discussed poor drainage in Egger Acres, Karolyn, West Oak and Robb Lane. Single lane Georgetown Street Bridge needs addition of 16' wide bridge, the existing lane to handle o111_y southbound.--_ _-__. traffic. Noted that Tassey Street was missed on the plan. The subdivision ordinance states that newly done streets should be curb and gutter, however they recommend that the majority of streets be of open section type with drainage swells in 18-20-24 foot widths depending on the amount of traffic flow. Discussion of curb and gutter. Unimproved streets will use 6-10" Of base and l " asph. cone. pavement with edge treatment, paved streets with cracking, etc, will be treated with asph. cone. not to exceed 12'". Streets to be widened, 6-10'-' compacted flex base; 11-" asph. conc. and edge treatment. Driveway entrances will be restored to equal or better condition. Went over the stbeets on the map. Cushing road especially needs to be improved because of the new school going in. Curb and gutter would cost much more than an open section type construction. Estimate $45,000 for Cushing road with drainage. Discussion of various street widths. Discussion of school and parking. Area Along McNeil Road and 35 and Lake Creek, Rubio, Baker, Mandell, W. Logan, W. Bell- view and W. Nash, Residential 18' open section, $30,000. West of Mays, Florence Street, Brown, Harris, minimum 24 , open section, $20,000 (30' excluding Harris with curb & gutter estimated $3+,000) Discussion of Brown Street. 101 Off San Saba and Round Rock Avenue is a gravel street not included on the map. Little Oaks Addition, 18' paved open section, $17,000. The Flat - East Fannin, E. Milam, Anderson, Lampasas, Sheppard, Burnet, Lewis, Spring, Circle Ave, Black St, Georgetown,St, Bagdad. Recommend 18-20' open section type with major drainage improvements, $80-90,000. East end of town, East Main Ave widen to 20-241 $16,000. (Mayor stated the Durham street should be left off this project) f Egger Acres, Lilac Drive, 18' open section, extending drainage culverts at the end of the street. Egger Ave between Karolyn and Virginia widening and overlay over the existing pavement and overlay shoulder. Streets need to be excavated and set to new grade in order to improve drainage. Discussion. Cost of proposed improvements, estimated $281,600 for Egger Acre Streets and Drainage improvements. Sunset Drive from Summit to Mays (81) has been taken out of the project. Parkway Terrace area is unpaved, 18' open section, $8,200. Northwest Drive and Laurel Drive and North Park addition (NW Dr. basically has 6" of base on it) estimated at $19,000. Discussion of square yard figures based on $2.60 Sq. Yd. Montclair Drive, $7,300, Mo-Fac Railroad tracks, $5,900 McNeil Road, widen low water crossing 8', 150' either side of the bridge, pavement width of about 20 ft, put guard rail on north side of bridge. Estimate $15,000 Discussion of i the low water crossing. Total figures for all improvements $327,000, you figure you can do 70% of what you originally planned to do. Bridge structure itself will talo: ,x,80,000, that is $25 a square foot. Discussion of the bridge approaches which were included in the street and drainage portion. The concrete structure spans 200 feet. Discussion of lowering the existing bridge. Mayor stated that we need to get as many streets paved as we can for the money, the curbing would have to come later. Discussion of the Community Development and how the first three years of the,program could tie in with the street and drainage improvements planned here. Tye suggested that before the program is let for bids, Cab could decide which areas the City could handle before letting for bids, without overloading the street crew. Tye maintained that all underground utilities work should be completed prior to paving these streets . Send Gas Company and Telephone Company a map and state that we are going to pave certain streets. Council said to proceed with preliminary report to FHA with this and that anything over the bond money would be done with other funds so that it could be all in one package. Meeting adjourned, 10:00 P.M. Respectfully submitted, Eliz eth Looby, City Secre ry 102 Feburary 6, 1975 The Round Rock City Council met in special called session on February 6, 1975. Mayor Litton called the meeting to order at 7:05 P.M. ROLL CALL: Members present: Mayor Litton, Aldermen McConico, Griffith and Lopez, Ald. Kitts arrived after roll was called. Ald. Breaux was not present. City Manager Jim Hislop, Planning Intern Gerri Bendele were also present. Meeting was called for the organization of the Citizens Advisory Committee . Jim explained the Community Development Act to the members of the Advisory Committee who were present. Gerri explained the projects which could be undertaken throught%the Community Development Act and showed the slide program on the Community Development Act. After the slide program the advisory committee selected a chairman, assistant chairman and recording secretary. Ed LeClaire, Chairman, Steve Pena, Assistant Chairman, and Mary Earl, Recording Secretary. Additional appointments to the Advisory Committee Are: Mary Earl, Flat, George Bujnoch, Little Oaks, and Rigsby Kavanough, West side . Gerri informed the committee of the neighbor- hood meeting scheduled in February, each neighborhood should select a chairman to take charge of each meeting. Gerri will provide an agenda and basic outline for them to follow and some tD background on the Community Development Act. No further business, meeting adjourned 8:55 P.M. Respectfully submitted, ElizaVeth Looby, City Sec tary February 13, 1975 The Round Rock City Council met in regular session on February 13, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLLCALL: Members present: Mayor Litton, Aldermen McConico, Griffith, Lopez and Breaux. Aid Kitts was not present due to his brothers death. MINUTES Ald. Griffith moved to accept the minutes as presented for meetings held last month, second Aid. Lopez. Motion was voted on and carried. RESOLUTIONS AND PROCLAMATIONS Mayor Litton read the resolution expressing interest in participation in the Federal Flood Insurance Program. Ald. Griffith moved to pass this resolution as read, second Aid. Breaux. Motion was voted on and carried. Mayor Litton read the resolution authorizing Jim Hislop to execute for the City an application for federal assistance under the Disaster Relief Act. Ald. Lopez moved to pass the resolution as read, second Ald. McConico. Motion was voted on and carried. Jim said that he and Ald. Kitts spoke with Travis Long, Texas Highway Department, The County authorized a letter to Mr. Long stating that they would participate in the County portion of the right of way in widening 620, if we want, we can do the same thing for the right of way within the City Limits. Mayor Litton has a copy of the letter from 103 Judge Chance . Discussion of the widening of 620. Ald. Breaux moved to authorize Jim to pursue this matter, second Ald. McConico. Motion was voted on and carried. APPOINTMENTS To the Citizens Advisory Committee, Mary Earl, Rigsby Kavanaugh, Mrs. D. B. Gregg, George Bujnoch, Ald. Griffith moved to appoint these individuals to the Citizens Advisory Committee, second Ald. Breaux. Motion was voted on and carried. PUBLIC HEARING To hear testimony from Citizens Advisory Committee on the Community Development Act. Ed Le Claire stated that the citizens committees have already begun to meet and coordinate the information and will be ready to present their recommendations by the 27th of this month. Ray Gill, Business District, pointed out that we need to let the needs determine the amount to request, not set an amount and try to fit the needs to the amount. He stated that we have substantial backing to show that we do need these funds. Jim introduced Jerry Golden with C. M. H. who explained how the figure was reached. Discussion of the Community Development Act and the two types of urban cities, entitlement and rural discretionary. Steve Pena, Business District also discussed curb and drainage, day care center and parks, better lighting system at 79 and 81. Everybody was concerned mostly with curb and drainage and feel I that the GDA money would supplement the bond money and also enable to get a better job done. Felt that we are certainly getting citizen input. Jim stated that the Mayor is still working on the day care center and we should know something about it tomorrow. Ald. Griffith commented that it was good to see the community get together. Mayor Litton stated that he appreciates the efforts of all involved. Mayor Litton closed the public hearing. APPROVAL OF DISBURSEMENTS Ald. Breaux moved the approval of the disbursements for the month of January, second Ald. Lopez. Motion was voted on and carried. Ald. Griffith asked Jim on the audit for the 8 month period under Library, and recommended that the council look into the operation of the library to see that the library is run more efficiently. Jim alsostated that we need to determine who is going to administer the revenue sharing funds -- the City or the library board. Mayor suggested we ask the library board for a report so we know directly where the expenditures are. McConico suggested having work session with Library board to come up with a recommen- dation for the library. Jim said we have four invoices on the sewer line construction on East Main #1, K & B Construction Co. #2, Roy A. Krienke Contr. , #3 K & B Const. Co. 104 and #4 Roy A. Krienke Contractor,. Inc. . Cab has inspected and approved the invoices. They ran under the price we anticipated., Ald. McConico made the motion to pay the four invoices, second Ald. Breaux. Motion was voted on and carried. ORDINANCES Consider repeal of the anti-dance ordinance. All members have a. copy of the ordinance passed in 1928 and a copy of the opinion from former City Attorney C. V. Lansbury in 1966. The ordinance is unconstitutional by the Attorney's opinion. Discussion. Ald. McConico made the motion to instruct the City Attorney to draw up an ordinance to repeal this ordinance, second Ald. Lopez. Motion carries. Consider ordinance to adopt the Southern Standard Building Code, 1973 edition with 74 amendments and the National Electrical Code, 1975 edition. Jim read the caption of the ordinance, Ald. McConico moved to adopt the ordinance, second Ald. Lopez. Motion carries. Ald. McConico moved for 5 minute recess, second Ald. Breaux, motion carries. ©LD BUSINESS Discuss sale of the old municipal swimming pool. Present swimming pool will be ready for use no later than May Ist, and we need to make disposition of the old pool. McConico opposed the sale of the pool, thinks it is foolish to get rid of it, it could be used for swimming lessons, the land value will appreciate. Jim stated that this pool needs lots of work to replace the valves if it is to be kept operational Ald. Lopez thinks I we will need another pool the way we are growing. Ald. Griffith respects Ald. McConico but differs in opinion. The pool was not built as a public swimming pool, it is ill kept, a detriment and costly for us to continue to keep and maintain and feel we should look into development that should or should not include the swimming pool. We need to research the records and find the size of the land. Consider a location for sub-station for fire department. Ald McConico made motion to table until future date, second Ald. Griffith motion carries. Ald. Breaux thinks we need work session on this, Mayor instructed to put it on the agenda, and wants a survey if one is on file. Funding Alternatives for purchase of new fire trucks. Jim stated we have five alternatives: 1. Bond issue, 2. Note local 3. Note finance company 4. Note if County bought the truck and we allocate Revenue Sharing funds to pay off the note. 5. FHA Community Facilities Act, fire trucks are an eligible item. Discussion of fire truck delivery. City Attorney stated the lease purchase plan would be ok that the City Manager can rent and lease property. Council cannot enter into long term debt. Mayor recommended pursuing the FHA idea. Ald. Griffith made the motion to instruct the City Manager to set up bid procedure and pursue FHA and lease purchase agreement for acquiring fire trucks, second Ald. McConico motion carries. 105 NEW BUSINESS Consider Southwestern Bell's request for exemption of the street cut ordinance. Marty Baine pointed out a few things in the ordinance, $200 permit fee , they feel it is in disagreement with the grass receipts ordinance we have with the city now. $2Qa0 bond, reads it as anything under the city's right of way, their contractors already carry insurance coverage, he feels this extra bond is unnecessary. Discussion of other ,I sections of the permit which they felt were too confining, section 5, article 3, gravel streets, section 4, boring, 5B, backfilling procedure needs clarification. Overall they felt would .be most costly to operate with this ordinance. Discussion of the section dealing with notification prior to refilling a channel or ditch. Mayor instructed 0-ty Attorney to look at the gross receipts ordinance. Mayor also explained that the ordinance was designed to protect the Citizens of Round Rock and described what we were trying to eliminate. Further discussion. Company is to go ahead with the current agreement until we get the attorneys opinion, waive fee until decision is made. BillSmith with Lone Star Gas Company stated that he will be on the next agenda with the same request. Ald. McConico moved that the City Attorney get opinion and the fee be waived until that time, second Aid. Breaux. Motion carries. Consider agreement between the City of Round Rock and Williamson County concerning use of the County Jail. Mayor read the letter from County Judge C. L. Chance Jim read the contract. City pays $5 per day for each prisoner , City pays medical cost and ambulance for the prisoner. Jim explained this is what we have been doing. Aid. Griffith moved to execute the contract, second Ald. McConico. Motion carries. Appointment of 011ie Leppin as Fire Marshall as recommended by the Round Rock Volunteer Fire Department. Ald. McConico moved to appoint 011ie Leppin as Fire Marshall, second Ald. Lopez. Motion carries. Contract with the City of Austin for E. T. J. The delineation of lines would be handled in a work session. Jim asked the attorney to research and see what our ability is to contract with them for this. Cityof Austin has 5 mile E. T. J. Jim will set up a meeting with Austin Planning Department• to delineate the lines. the Austin planning department will take it to their City Council for approval and then will take it to our council for their approval. Ald. Lopez moved to go into work session with austin planning department, second Ald. Breaux, motion carries. Ambulance drivers as full time firemen. We have four full time ambulance attendants as a part of the County ambulance service paid by the County. We might want to consider hiring one man to have a back-up man. It is -;important to note that the greatest reduction in the key rate is for full time fire departure nt. Bill. Schmidt is qualified as a trainer.. 106 Jim has discussed this with the chief and he is in favor. Discussion of the fire department. Discussion of the key rate. Jim is to get the key rate schedule and see how it would lower the key rate. Ald. McConico moved to table until we can get figures,second Ald. Lopez. Motion carries. Controling mini-bikes in City owned and operated parks. We have had problems with mini-bikes in Stella Park. attorney stated that no state statutes regulate the driving of mini;-bikes in public parks. Ald. MCConico moved to instruct the City Attorney to draw up an ordinance prohibiting riding mini-bikes in all City parks, second Ald. Breaux. Motion carries. Open police arrest and complaint files to the Round Rock Leader. Mayor Litton read a letter from Larry Jackson, editor and general manager of the Round Rock Leader, Tire has an opinion from the attorney General which states a statute -- . all the police department is required to give off this type of article is the name, age, address, offense, and disposition. That is all they are required to divulge, other information is not to be withheld, but is not compelled to disclose it. Ald. Breaux moved to instruct the City .Manager to work out an equitable situation with the police department and Attorney and the newspaper, second Ald. Griffith. Motion carries. I Aid. Breaux brought up the law suit in regards to street cuts, he suggested: contractors furnish not only the bond but also a certificate of insurance, liability and workmens compensation. Attorney suggested an amendment to the cut ordinance to reflect this. Discussion. Also amend subdivision ordinance to reflect this. Ald. Griffith would like to see the council extend condolences to Mr. Kitts on the loss of his brother. Mayor Litton instructed City Manager to wire flowers to funeral at Midland. CITY MANAGERS REPORT Jim read letter from Texas State Department of Health-- the public water system has been approved. Jim talked with FHA today, received verbal committment that our loan was approved, still waiting on paperwork which should be there next week. i CITIZENS COMMUNICATIONS Steve Pena asked about sweeping the street on Deerfoot - Drive. Eldon Barnes, Eggers Acres, asked if City has any proposals for getting an additional garbage truck for earlier pickups. Rigsby Kavanaugh stated that the edges of the pavement on N. Lee Street are washing out. Ralph Rimmer, brought up the summer recreation program, suggested letting each organization operate the leagues on their own. Discussion of the summer recreation program. 107 No further business, meeting adjourned 11:15 P. M. Respectfully submitted, Eliz eth Looby, City Secre ry FEBRUARY 27, 1975 The Round Rock City Council met in special called session on February 27, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Members present: Mayor Litton, Aldermen McConico, Griffith, Kitts, Lopez, and Breaux. City Manager Jim Hislop, Gerri Bendele, Planning Intern. Consider approval of contract between the City of Round Rock and the Texas Department of Community Affairs for special project of human services delivery (Day Care Center). .Tim stated that this item could be tabled since the contract was not ready. PUBLIC HEARING To obtain testimony from the Citizens of Round Rock concerning the Community Development Act. This is the second public hearing as required under the Act. Mr. Scott stated he feels new developments need to be cleaned up (Craft Hames) paper is all over everywhere and the council needs to do something about it. Mayor Litton explained the public hearing is for the Community development act, and he may bring up his complaint later. Ed Le Claire, Chairman of the Citizens Advisory Committee explained how the committee, 33 members, and the various neighborhood meetings tried to keep the specific objectives of the act. Steve Pena, Assistant Chairman, summarized the basic structure of the neighborhood meetings. Broken into 13 neighborhoods, each meeting schedule was posted, each chairman contacted the citizens in his neighborhood of the meeting. Procedures at each meeting introduced citizens to the CDA as Gerri discussed the Act and outlined the eligible and non--eligible items for which funds could be secured. City Manager presented the eligible activities, this was followed by exchange by the Citizens on the major problems in their neighborhood and the city wide area. At least one council member was present at each meeting. A total of 92 citizens were present at the 13 meetings. A poll taken at each meeting came up with the priorities as they were talked about. 1. A tie between parks and saftey traffic control (ineligible) 2. Curb and Drainage 3. Seepage and Streets in general. 4. Day Care Center 5. Housing b. Neighborhood center and animal control (tie) Other items were: wastewater line repair, old town annexation, Bellview services, enforcement of sewer hookup, Sewage Treatment Plant, truck traffic, access to the high and muddle school, water shed development, solid waste disposal, CBD redevelopment, A lot of the problems were so obvious that they were not even brought up such as housing and wastewater line 108 repairs. Gerri discussed in greater_ detail each item mentioned in the various meeting's On the continuation of the neighborhood center, Mary Earl explained some of the programs held in the neighborhood center, a tutoring program for children after school from 2:00 to 6:30; a referal service ; furnish emergency food and medicine; fill out applications for food stamps; a senior citizens program, including bingo, dominoes, quilt making. Presently located in the wooden building behind the south side school. Ed Le Claire stated the committee correlated the priorities for each year as follows: First year: Curbing and drainage specifically in the ".Flat'' area; Provide city services in the Bellview area; Housing, demolition, removal and relocation; Wastewater line .repair; Enforcement of City services; Second year: Consider park development; Central Business District development; Annexation of the Old Town area; Housing, demolition, removal and relocation; Third Year; Day Care Center; Old Town development; Housing; Continuing park development; Solid waste disposal should be considered (presently have adequate facilities, but is not guaranteed in longevity). Ed stated that the success of these meetings was made possible through the assistance of Gerri Bendele, expressed thanks to her. All Council members expressed appreciation for the good job done by members of the Citizens advisory committee as well as Gerri. ' I Mayor Litton stated that at the end of each year HUD audits the records to be assured that the money was spent along the guidelines set out in the application. The council for the next three years will be bound to this program. All other problems brought up by the citizens in the meetings will help give the council a working schedule of things which need to be corrected. Mr. Scott asked about any plans for a park at the Round Rock. Steve Pena explained that it was brought up during the citizens meetings as a nice area for a park, however there are no plans at present. Aid. Griffith moved to close the public hearing, second Aid. Breaux. Motion carries. Item 3B Pass the order for city officers election and the order establishing the procedure for city officers election. Aid. McConico moved to appoint Mrs. Margaret Nauert, presiding judge, Mrs. Dorot�y Callaway, alternate presiding judge, second i Aid. Kitts, motion carries. Ald. Griffith moved that procedures for city officers election be established as set up in state statutes, second Aid. Breaux. Motion carries. COUNCIL-MANAGER COMMUNICATIONS Need to have a work session with the people who are involved in the day care situation, neighborhood center, head start, open child care, welfare, TDCA early childhood development, as soon as possible. Discussion of the building to house the day care center. 109 Jim stated we need to change the date of the next council meeting, move it up to Tuesday the 11th. Ald. Lopez moved to change the scheduled meeting date to Tuesday March 11, regular meeting, second Ald. McConico. Motion carries. There has been new light shed on the situation of the full time firemen and the key rate We are doing some more work on what we feel is wrong with the last key rate schedule. Ald. Breaux stated we would have to get at least 8� off before it would help our dwelling rate. Further discussion. Ald. McConico made a motion to give Gerri Bendele the title of Assistant Director of Community Development, second. Ald. Lopez. Motion carried. CITIZENS COMMUNICATIONS Mr. Scott would like the City Council to look at Oscar Starks old field across from Mesa Park, its full of sacks, boxes, etc. Will the City tell them to keep it cleaned up. Discussion. City Manager will instruct them to keep the trash off the field. Ald. Kitts moved to adjourn, second Ald. McConico. Motion carried. Meeting adjourned 8:50 P. M. Respectfully submitted, Eliza th Looby, City Secretary MARCH 6, 1975 The Round Rock City Council met in Emergency called meeting March 6, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Members present; Mayor Litton, Aldermen. McConico, Lopez and Kitts. Ald. Griffith came in after roll call. City Manager Jim Hislop, Gerri Bendele, Assistant Director of Community Development. Not present was Ald. Breaux. NEW BUSINESS Consider approval of Periodic Estimate No. 1 to Gary Pools, Inc. Cab has inspected the estimates and work. $13, 347. 00. Ald. McConico made the motion to pay the estimate, second Ald. Kitts. Motion carries. Consider approval of engineering fee to CECON, Inc. for Lake Creek Park Improvements. also consider approval of engineering fee to CECON, Inc. for design work on swimming pool. Ald. Kitts moved to pay the engineering bills, second Ald. Lopez. Motion carries. Consider agreement on interim financing to pay periodic estimates and engineering fees on swimming pool.. Mayor Latton read the resolution on the interim financing. Ald. McConico made the motion to authorize the City Manager to execute the contract agreement second Ald. Lopez, motion carries Consider approval of contract between the City of Round fbck and the Texas Department 110 of Community Affairs for special project of human services delivery (Day Care Center) Ald. Lopez moved to authorize the mayor to sign the contract, second AM. McConico motion carries. Mayor read the letter from the Lone Star Gas Company on the gate rate; it simply informs of the gate rate, WORK SESSION Mayor Litton stated that we have funds to operate through the Department of Community Affairs. The head start program, the day care, the neighborhood center � and a combined effort to work it out we hope to make it a joint effort of day care in Round .Rock. We first need to establish the needs so that we can coordinate the programs Raleigh Elliott with Community Action Agency discussed the planning region and the funding sources for his various programs. In head start last year were 180 children in the two counties, 40 in Round Rock, Now there are 8-10 being bussed from Round Rockto Taylor. Discussion of combining a head start program and open day care program under the same roof. Mr. Elliott, stated that it was tried in 1972 with no success. Neither the state nor HEW would agree to it. He does not know of any cities with a combined program however he concedes there may be pilot programs of which he is unaware, Mayer Litton asked Mrs. Hardin the number of children in need of day care. With Before and after school possibly 60, for open day care probably 40. She asked how the sliding method of payment would work. Gross family income would be the determining factor. She also stated that open day care is very expensive to operate. In regard to the room in the building to be used Mrs. Simmons from the welfare department stated there is plenty of room in lthe building, however she hasn't measured it exactly. She stated if there will be City employees and City purchasing agents, it would not be required to be licensed. Mrs. Simmons also stated that she has had a number of people apply to open a day care center. We have a lot of resources in the City to provide this type of service. Mrs. Johnson asked if there has been a survey in 1975 to find out what the need is. Pastor Burglund asked if the unified plan should become operative what would become of the other programs which are currently being carried out in the neighborhood center, tutoring, family planning { clinic, program for the elderly, emergency food and medical service, Discussion. Discussion of the way the head start program was closed up here last year. After a 5 minute break discussion continued on the center. Mayor stated work will start on the building by early next week. Mrs. Johnson stated there will be 700 square feet in the neighborhood center at the end of main street,, she hopes to have the senior citizen program as well as other programs held there, as this is the, purpose of the center, 11]. After further discussion, Ald. Mitts moved to pursue the combined program, second Aid. Griffith. Motion carries. Discussion of the work to be done to the building. Ald. McConico moved that the City Manager and Mayor be instructed to work out the details on the united program and bring the information back, second Aid. Lopez. Motion. carries. Aid. McConico moved to defer appointment of a board until the situation — is complete, second Aid. Kitts. Motion carries. No further business, meeting adjourned 9:05 P.M. Respectfully submitted, tJ/ ZZ Eliza th Looby, City Secretar MARCH 13, 1975 The Round Rock City Council met in regular session on March 13, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Members present: Mayor Litton, Aldermen McConico, Lopez, Griffith, Aid. Kitts came in after roll was called. Also present City Manager Jim Hislop, Public Works Director Cab Callaway, City Attorney Tim Wright, and Assistant Director of Community Development Gerri Bendele. Not present was Aid. Breaux. F1 I MINUTES Aid. Griffith moved to approve the minutes of February 13, February 27, and March 6, 1975. Second Aid. Lopez, Motion carries. RESOLUTIONS AND PROCLAMATIONS, none APPOINTMENTS none at this time, however will have to fill an Opening on the Planning Commission soon. .DISBURSEMENTS All council members have a copy of the bill from First Southwest Company for the sale of $50, 000 in Water works and Sewer System Revenue Bonds, in the amount of $3, 472. 19. Aid. Griffith moved to pay the bill, second Ald. McConico. Motion carries. Questions on regular monthly disbursements. Ald. McConico moved to approve the disbursements for the month of February, second Aid. Lopez. Motion carries. ORDINANCES Consider ordinance regulating mini-bikes and motorcycles in City parks. Mayor stated that we have had some problems with kids riding mini-bikes in parks. Jim ll read the ordinance regulating motorcycles in city owned and operated parks and pool areas. Aid. McConico moved to adopt the ordinance, second Aid. Kitts. Motion carries. Consider an ordinance adopting the Southern Standard Plumbing Code and Southern Standard Gas Code. Mayor read the caption of the ordinance adopting these two codes. Ald. Lopez moved to adopt this ordinance, second Ald. McConico. Motion carries. Consider ordinance amending the ''Zoning Ordinance's setting requirements for builders 112 to meet in order to get a permit. Aid. Kitts moved to adopt the ordinance, second Ald. Griffith, motion carries. Ordinance amending "Revised Subdivision Ordinance" setting requirements for new subdivisions regarding ''flood regulations" Ald. Mitts moved to adopt the ordinance, second Aid. Griffith, motion carries. Consider ordinance providing certain requirements for water and sewer systems. Motion to adopt was made by Aid. McConi co, second by Ald. Lopez, motion carries. Gerri introduced Roy Sedgewick, who is involved in the federal flood insurance progra These ordinances will complete our application to participate in this program. Council questioned Mr. Sedgewick on the flood insurance program. Revision of the street cut ordinance in accordance with the request of Lone Star Gas and Bell Telephone Company. Attorney stated that this ordinance is to make the street cut ordinance apply to existing streets as well as any future streets. Attorney has found that the $200 permit fee is expressly exempted through their ordinances with the city and they are exempt from that fee and the bond, but it will apply to everyone else that does not have a franchise ordinance with us. He also stated that it was mentioned by Lone Star Gas that we do not have a provision in the ordinance for dealing with emergency repairs. He will amend that at the next meeting if the council so directs. They will have to comply with all other provisions of.this ordinance. Ald. Griffith asked how often a franchise comes up for review. Bill Smith with Lone Star Gas said it will be in 1991, Marty Baines with Bell Telephone said 1981. Mayor read the ordinance amending the street cut ordinance by adding a new section 9. Aid. Kitts moved to adopt the ordinance, second Ald. Lopez, motion carries. OLD BUSINESS Discuss sale of the old municipal swimming pool. Need to decide what we are going to do before we ask for bids. It is about 3 lots, 50' wide and 100' deep. Aid. McConico moved to put the swimming pool up for bids, second Aid. Griffith, Motion carries. .Consider funding alternatives for purchase of the new fire trucks. ,Tim stated that we now have three alternatives, 1) G. O. Bonds, 2) Lease-purchase with fire truck company .and 3) financing by FHA. FHA will contract with the Volunteer Fire Department rather than the City, they ,will fund for 15 years for 50/a. Take as security that money promised by the County or City. We will have to issue a separate budget for the fire department and list as revenue, (a) Williamson County subsidy, (b) Travis County s-ubsidy and (c) City* of Round Rock subsidy. We have to find out what the payout will be per year and determine if we have the money to make up the City's share. We need to get the mini-- 113 pumper as fast as we can get it. We could order both trucks now if it looks like we will get the revenue in a year. Ald. Griffith moved to instruct the City Manager to pursue with FHA the purchase of the fire equipment, second Ald. McConico. Motion carries. Jim stated about two weeks ago the Round Rock Volunteer Fire Department responded to a fire in Travis County to which Travis County Fire Control didn't respond. We have talked with Commissioner Bob Honts about this. He has agreed to pay a subsidy to Round �~ Rock to fight the fixes out there. Jim will get with the fire chief to set the boundaries. Ald. McConico moved to authorize the City Manager to enter into an agreement with Bob Honts Commissioner Precinct ##2, Travis County, for fire protection in the area presently not covered by Travis County, second Ald. Griffith, motion carries. NEW BUSINESS Set date for rabies vaccination clinic. We have a letter from Dr. E. Wade McLeod, recommending June 7, 1975. Mayor suggested starting at 1:30 P. M. Ald. Lopez moved to set date June 7, 1975, at 1:30 P. M. for rabies vaccination clinic, second Ald. McConico, motion carries. Jim stated this is a good way to get a lot of animals in the city vaccinated and sell dog tags at the same time. Consider entering contract with City of Austin for E. T. J. Wednesday, Mayor Litton Ald. Kitts, and Ald. Lopez and Jim Hislop met with Wayne Golden and Dick Lilly of the Austin Planning Department and discussed the E. T. J. They agreed to set the line at County Line Road and 1325, and anything that goes on between the overlapping area would also be sent to this council before they would approve it. They also mentioned the possibility of entering an agreement on a metro sewer plant later on. Ald. Kitts moved to authorize the City Manager to enter into an agreement with the City of Austin on the E. T. J. second Ald. Lopez. Motion carries. Jim stated that he talked to Joe Morgan with TWQB who was concerned about the manhole overflowing into Lake Creek ,and he submitted a revised emergency application to T. W. Q. B. to get us a higher priority. CITY MANAGERS REPORT Request from Larry Jackson at last month's meeting resulted in a meeting with the City Attorney, Chief of Police, Larry Jackson and City Manager.. Attorney wrote a letter outlining the procedure the RR Police Department is to follow. Jim read the letter on the release of information by the Police Department to the press. Police Department received a letter from R. A. Miles, Chief of Police, Austin, Texas commending the RRPD on the quick action which enabled Taylor PD to effect an arrest and solve three cases. Need to set a date for work session with Tom Bones who has a subdivision on Sunrise and Chandler Road. Jim will set a tentative date and call all members to see if its agreeable. Yesterday morning Jim received a call from Economic Development Administration 114 concerning --rnoney in conjunction with new unemployment act that is coming out of congress. Will be $500, 000, 000 to employ the unemployed. We received the guidelines and we - could be eligible for between $100-150, 000. We need to write a preapplication tomorrow., Ideas were discussed which could be used to tie in the Community facilities loan and community development act: Sidewalks and pedestrian safety for children going to school. Clean up of creek area, line banks of the property that we own with big rocks and backfill up to them. Might consider doing something with the round rock, clean up that area. Fence around the pool and fence around the maintenance facility. Repair of sidewalks downtown and renovation and planting downtown. Funds could be put into streets such as Cushing and Anderson ' in order to release funds (community facility funds) Clean up creek behind old settlers park, some work behind the police and fire facility. Further discussion. All council members received ,a crime identification program packet, which will help cut down on crime, if put into practice. Attorney stated we have settled out of court on suit with Leta Fae Shamblin. She is due pay of $248. 80, which is doubled and the attorney settled for $250. 00 in fees, for a total of $747. 60-. He also stated that the other employee should be handled by figuring her hours and sending her a check. Jim stated John DeLaCruz has a drivers license. We should know by March 20 if we will be asked to submit an application for the C. D. A. FI-TA preliminary engineering has been approved. We ;are again working with the highway department on the park under the highway for picnic facilities. Highway department wants to contract with us for water through a master meter at the end of our line. Otherwise they will go ahead with a well. Craft Homes has cleaned up the paper. No further business, meeting adjourned 8:40 P. M Respectfully submitted, ' Sec, li ��v Se�zabeth Looby, City c tarty APRIL 3, 1975 The Round Rock City Council met in a work session on April 3, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL All members were present, also present were members of the Library Board. WORK SESSION Discussion of funds, renovation and policies of the Library Board. City has set aside $4, 000 in revenue sharing money for the library, discuss who will handle these funds. Mr. Hester advised that the library board is interested primarily 115 in the operation of the front or book part of the Library, therefore the finishing of the building itself would be the responsibility of the City. Civic groups who requested a project to work on can work toward the following suggestions: finishing the exterior of the building, the bifold doors for the meeting room. Discussion of the transfer of the building, which Hester said could be done at any time, however all indebtedness against the library would have to be paid off within a year. Jim asked if an audit could be made of all funds spent by the library on the notes to be paid off. Hester advised that all the information was at his disposal and an audit could be made. The council might consider making an appointment to the library board as there is a vacancy due to Jane Newsom's move. Further discussion of the work needed to finish the library building.. Discussion of Tom Bones subdivision. The possibility of getting water and wastewater service to the subdivision. Steve Kallman & Ken Strange with CECON explained that the comprehensive study should give them the information they need to determine the feasibility of furnishing the water to this area, however it is not completed at this time. They will be able to make a determination by the next meeting. Discussion of this comprehensive water and sewer study. Discussion on the location of the subdivision, whether it is in 1/2 mile of the City Limits, would the developer consider annexation to get the services, will they be agreeable to putting in the line at their expense with the City to pay the expense of an oversize line if it is deter,.nined one is needed? Mr. Bones is to come up with a proposal under these guidelines. Consider priorities for City streets to be included in the upcoming street paving project. Most streets will be 18' open section type. Council went over the list of streets as first set out when bond election was called. Of the streets :which were in the paper the construction cost would run $230, 000. City will request funds through CDA for the paving of the "Flat" area in the amount of $99, 345. 00 and EDA of 84, 915. 00 for Cushing, East Main, Lewis and Mandel streets. Other streets will be included in the Community Facilities money. Further discussion. No further business, meeting adjourned, 10:10 P. M. I Respectfully submitted, Eliza th Loaby, City Se etary 116 April 10, 1975 The Round Rock City Council met in regular session on April 10, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL; All members were present, also present City Manager, Public Works Director, City Attorney.. APPROVAL OF MINUTES: Aid. Griffith moved to approve the minutes as presented, I second Aid. Breaux. Motion carries. CANVASS OF VOTES: Mayor Litton appointed Aldermen Fitts, Griffith and Lopez to canvass the votes of the City Officers Election held April 5, 1975. After the canvass Aid. Griffith stated the talley sheets were in order as stated in the terms for the City Officers Election. Aid. Lopez administered the Oath of Office to Mr. Breaux in Place 1, Mr. McConico in Place 4, and Mr. Litton in the Office of Mayor. Mayor Litton announced that the City Manager has received a call from FHA and the application for the $400, 000 voted in the last bond election has been approved by the Federal Government and we can get on with.the construction projects. Mayor Litton recommended that the Mayor Pro-Tem be appointed. Aid. Griffith moved , second Aid. Kitts that Aid. McConico be reappointed as Mayor Pro-Tem for the next two years. Motion carries. RESOLUTIONS AND PROCLAMATIONS, None APPOINTMENTS: To the vacancy on the Planning and Zoning Commission Aid. Lopez nominated Raymond DeLeon. Discussion, Secretary to mail a letter to each member asking to reaffirm interest in serving or resign. Aid. McConico moved to appoint Raymond DeLeon to the Planning and Zoning Commission, Second Aid. Breaux. Motion carries. Secretary to notify Mr. DeLeon. To the vacancy on the Library Board left by Jane Newsom Aid. McConico moved to appoint Raymond Sellstrom, second Aid. Griffith, motion carries. APPROVAL OF DISBURSEMENTS: Questions on the disbursements and the budget. Aid. Griffith moved to approve the disbursements for the month of March, second Aid. Kitts, motion carries. ORDINANCES: Consider repeal of anti-dancing ordinance. Mayor read the ordinance passed in 1928 prohibiting-a public dance in the city limits of the City of Round Rock. Aid. McConico moved to adopt this ordinance, second Ald. Lopez. Motion carries. Ordinance amending zoning ordinance and subdivision ordinance requiring contractors operating in the City of Round Rock to have liability insurance and workmens compensation. Mayor read the ordinance adding sub-section 6. 202 A. Discussion of coverage, Aid. Kitts moved that the ordinance be adopted with a minimum of $300, 000 insurance 117 coverage, second Ald. McConico. Ald. Breaux moved to amend Mr. Kitts motion to define the type of coverage, bodily injury and property damage, second Ald. McConico. Also need to define as Texas Workmens Compensation and Employers Liability. Ald. Breaux made motion to table until we get a proper definition in the ordinance, second Ald. Lopez. Ald. McConico made a substitute motion that this be tabled for further work along with the next two:-. ordinances on the agenda, second Ald. Lopez, motion carries. Ordinance amending street cut ordinance to provide a subsection for emergency repairs. Mayor read the ordinance adding sub-section 17, Ald. Kitts moved to adopt the ordinance, second. Ald. Breaux, motion carries. Jim stated that he has a copy of a Periodic Estimate that needed to be approved under Disbursements for partial payment estimate no. 2, to Gary Pools, Inc. Ald. Griffith moved to approve the periodic estimate, second Ald. Breaux, motion carries. OLD BUSINESS : Consider providing water and wastewater to Possum Trot Subdivision. Steve Kallman stated that there is available enough well capacity to serve approximately 1000 additional people. He recommends that a line to serve tracts of land to the north or south of Chandler road near IH 35 be a 12" line. Discussion of future growth in that area. The wastewater system capacity is limited by the 8" line that runs to town. Further discussion. of ability to service the area and discussion of the repayment to Westinghouse. The cost of the oversize line would be paid by the city, not the entire cost of the line. Jim would like our engineers of be involved in the line to assure the quality of the line. The subdivision would have to be put in in accordance with our subdivision regulations. Discussion of lines and lift station and well to handle the subdivision. Mr. Bones will pay for the 10° line and the city will pay any oversize. They will set up alignment and acquire the easements. Discussion of the density of population. Mr. Bones is to present a proposal to the Council. He stated we are welcome to incorporate them into the city limits. No further old business NEW BUSINESS Consider request .from citizens group along Highway 183 for additional fire apparatus and protection. They are asking for better fire protection in that area which is presently serviced .from Round Rock with our present equipment. They have agreed to furnish man power, furnish insurance, and provide shelter-for a fire truck.. They have already raised funds for the purchase of a truck from Texas Forest Service , a duplicate of the one we novo have. The truck and volunteers will be part of the Round. Rock Volunteer Fire Department. Dick Hallum. stated any additional equipment purchased by them and not by the City of Round Rock would be retained by them. Jim recommends 11.8 that we obtain the truck, delivery will be in about 6 weeks. Discussion of subdivisions to be served and the location of the sub station. Ald. Mitts moved that the council ok the sub-station, upon the recommendation of our Fire Chief and City Manager, second Ald. McConico. Motion carries . Consider proposal made by Williamson-Burnet County Opportunities on the Head Start in Round Rock. Mayor read the letter from Rawleigh Elliott, if the City will give full operating responsibilities to them, they will submit a supplemental request for funds and work with us to get other funds. Council questioned what was meant by "full operating authority" Ald. Griffith moved that Jim write a letter that the Council is committed to a comprehensive program for all children in Round Rock and if they can fit into it thaes good and if they cannot that's too bad, second Ald. Bream, motion carries. We need a work session, on the board, administration, etc, to get the show on the road. Discussion. Other business. Ald. McConico stated that in the last month Mr. Mayfield passed away and the family requested contributions to the blind. Could the city make a contribution to the blind. Mayor stated the council could do something as a council, not as a city. Ald. McConico also stated a group of property owners between Blair and Brown street running east and west have signed a petition to close that alley. Put on the agenda, recommend City Attorney draw up the ordinance. CITY MANAGERS REPORT On April 14 at 1:30 p. in. will appear before the Commissioners Court in Williamson County to request a radio base station for the ambulance. Also a meeting at 3:30 p. m. the same day with Travis County Fire Control and Bob Honts to discuss possibility of subsidy for covering part of Travis County for fire protection.. Need to set a date for spring clean up day, Saturday May 17 was set. Include a mailout with the May water bills. Have had request from City Council and Chief of Police in Cedar Park, propose that we dispatch for their police department, they pay one dispatcher, and telephone line. Will work with City Attorney to draw up the contract. Chief Langston is in favor of the idea. During tournaments in the ball parks we have had requests to have concession stands on a franchise basis. Also had another request during tournaments to have beer in the ball parks. Have an appointment with Walter Scudday with FHA on the fire trucks, he will get with the state next week and then will tell us what to do. We will take bids on the old pool and old No. 3 fire truck later part of this month or 119 first part of May. There is a Mayor, Council and Commissioners meeting in Amarillo, May 18 thru 20. Think about changing the subdivision regulations on the drainage ditches being lined with concrete. CITIZENS COMMUNICATIONS Kenneth Hensen, citizen new to Round Rock asked questions on the street cut policy. Also suggested a fence along the railroad track at the site i of the new park. Discussion of train speed through Round Rock. Attorney to look into the situation on speed through town. No further business, meeting adjourned 9.50 P. M. Respectfully submitted, GZ� Eli beth Looby, City gecretary April 24, 1975 The Round Dock City Council met in special called session on. April 24, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: All members were present, also present City Manager, Director of Public Works, and City Attorney, others present Walter Scudday, Farmers Home Administration; Tye Collins and Steve Kallman, CECON; Horace Wilson, Wilson, Stoeltje and Martin; Curtis Adrian, First Southwest Company; Guy Burnett, CMH Conference with the Engineer, Architect, Financial Advisor and City Council on the FHA Community Facilities Loan to determine the next step in that direction. Walter Scudday explained the loan has been approved, now need to set }gond sale, have architects and engineers work on the final bid documents, take bids as quickly as possible. Discussed letter of conditions. Loan is not to exceed $400, 000. FHA cannot be responsible for any expenses in advance of the loan closing. It is set up for 32 years at 50]0. We can proceed. up to closing the loan and taking bids. Contracts are not to be awarded before we have the funds available. Discussion. Mr. Adrian requested permission to work with.. FHA in I� setting up financing plan. Ald. Griffith so moved, second Ald. Breaux, motion carries. Consider contract with City of Cedar Park, their City Attorney and Police Chief are present. The contract will be for dispatching service for the ambulance and police dept. Either party can cancel with 30 days notice and any expenses incurred in the addition of a telephone line and additional radios will be borne by Cedar Park. They will also provide liability insurance coverage. They will bring back the contract if there are any difficulties with it. Mayor read the resolution empowering him to execute the contract with the City of Cedar Park. Ald. Griffith moved to adopt the resolution, second Ald. Breaux 120 Consider alternatives for day care program. Funds for refurbishing the' building come from Department of Community Affairs and are being handled by Ray Pruitt and George Wilson along with Ken Clapp from the Governor's office. Council discussed who was doing the work and how the money was being spent. Ald. McConico felt that the council as a whole was not' consulted on any of the work or the money spent. It was determined that the City Manager was instructed to proceed with the remodeling in the most expedient manner, ` much of the labor and materials being donated. After a short recess the council examined the invoices which have been paid for services and materials already put into the building. Ald. Kitts made the motion that expenditures to date on the day care center be approved and further gave the City Manager the authority to negotiate and hire and see that the day care center is completed in the most economical fashion, second Ald. McConico. Motion carries. Ald. Kitts pointed out that our books are open at all times at City Hall -- they are a matter of public record and open to inspection at any time. The comprehensive day care center program still needs to be determined. .Tim stated he will have a meeting set up with Margo Sheffield who handles title four funds for the Welfare Department, a sliding scale would be set up for the rest of the children and the Department of Public Welfare will reimburse for children on welfare. A visitor asked if it will limit attendance to children in the city limits. Council stated it would depend on the number of children needing day care, however should probably limit to the city limits and the ETJ. The Chamber of Commerce has a survey working to determine the needs for the center. A board will have to be appointed to overset the running of the center, someone trained in day care will have to be appointed by the board along with the necessary personnel. The Office of Early Childhood Development will work with us in setting up the program along with the Dept. of Public Welfare. Jim was instructed to contact Child, Inc. in Austin ( an organization dealing with obtaining funds for child care) and get together a day care program. Discussion of the head start program. Ald. Kitts made the motion to table until Jim comes back with a report on the meeting with the Dept. of Public Welfare, second Ald. McConico. Motion carries. Ald. McConico suggested getting people to be appointed to the board in mind before the next regular meeting, May 8. Consider request from Delvin Haas, developer for water services to his subdivision north of Rabbitt Hili Road. Discussion of verbal agreement between City of Round Rock and City of Georgetown. Jim stated that: there is no point in pursuing if we dont derive any money to pay off the Westinghouse note. Suggested that Jim get with Leo and see if they are interested in negotiating the agreement. 121 Discussion of the rate charged for water outside the city limits. Ald. lMcConico made motion to table until our City Manager and the City Manager of Georgetown, can come up with a written agreement so from now on we will have something in writing in respect to water service in this .area, second Ald. Breaux. Motion carries. Other business. Egger Park, ball park Mrs Egger wants to put up a sign ''Buck Egger Park''. This was agreed when park was given to city. A builder has built a house on a lot with a sewer easement which turned out that the sewer line was not in the center of the easement, so the house is 6' from the sewer line. We will re-draw the easement and move it 2' north. We have to have the Revenue Sharing Planned Use Report in by June 24, we need to .start thinking about what we want to do with the funds. Council advised to get bids on Fire Truck. No. 3, the people in Jollyville= are interested in rebuilding and using as a first run truck. It would remain property of the RRVFD Jim hasn't been able to talk to the Chief about it. Truck has been stripped and made ready for bids. Discussion of problems with No. 3. Ald. Lopez moved to put Fire Truck No. 3 up for bids, second Ald. Breaux. Discussion. Ald. Kitts ame,-ided the motion to leave on the truck whatever the Chief of the fire dept. recommends, second Ald. �. Griffith. Motion carries. .Tim and the Chief went to a meeting with Commsnr Honts at Travis County Precinct 2 on the payment for providing protection for the area outside 1325 which we have not previously been paid. They asked for $500 a year, Mr. Honts asked if we will protect the area for the rest of the year for $200 and we can renegotiate later, Walter Scudday spent most of this week getting familiar with the program and we will get to it as fast as we can. We need to get the trucks ordered. No further business, meeting adjourned 9:30 p. m. Respectfully submitted, Eli eth Looby, City SdVcretary 122 May 8, 1975 The Round Rock City Council met in regular session on May 8, 1975. Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: Members present: Mayor Litton, Aldermen Kitts, Griffith, McConico, Lopez and Breaux. Also present City Manager, Director of Public Works, MINUTES: Aid. Lopez moved to approve the minutes as presented, second Ald. Breaux. Motion carries. RESOLUTIONS AND PROCLAMATIONS: None APPOINTMENTS: Need to fill two vacancies on the Planning Commission, that of Wade McLeod and Dr. Shelby. Aid. McConico moved to appoint Morris Lee Woods and Rev. Bruce Baker to the Planning Commission, second Ald. Lopez. Motion carries. Secretary to notify by mail. DISBURSEMENTS: Jim explained why the secretary does not have this report ready at this time. Discussion of the disbursement report. Council would rather have a monthly budget comparison report. Ald.. Griffith moved to dispense with the monthly disbursement report, but recommends that a budget comparison be given.to the council monthly, second Ald. McConico. Motion carries. Disbursement to Donald Goodnight, $13, 363. 20 for the park project. Percentages of completion: Site preparation, 9076, playground 3076, hike & bike, 25%, pavillion, 30%, water main 95%. This is 33% of the total draw. Aid. Kitts moved to approve the disbursement to Donald Goodnight on the park project, second Aid. Breaux. Motion carries. ORDINANCES: Consider amending zoning and subdivision ordinances requiring liability and workmens compensation insurance coverage. Mayor read the ordinance to amend the Subdivision Ordinance by adding sub-section 6. 202 a, providing for requiring liability insurance of not less than $300, 000 for any one accident, $100, 000 for injury to any one person $50, 000 property damage and workmens compensation coverage as required by the statutes of the State of Texas. Motion to adopt the ordinance was made by Ald. Kitts, second by Aid. Griffith. Motion carries. Ald. McConico moved to adopt the ordinance amending the zoning ordinance by adding sub-section 17. 202, requiring the same coverage of liability insurance and workmens compensation contained in the previous ordinance, second Ald. Lopez. Motion carries. An ordinance providing for the necessity of furnishing proof of liability and workman's compensation coverage prior to receiving a permit to do any work in 123 the City of Round Rock was adopted by motion made by Aid. Lopez, second by Aid. McConico. Motion carried. OLD BUSINESS: Consider a request from Delvin Haas, developer, for water services to a subdivision North of Rabbit Hill Road. . Discussion of talk with City Manager in Georgetown on the sale of water in this area. After further discussion Aid. McConico i— moved to table until further information was received by the City Manager, second Aid. Breaux. Motion carries. Under other business the City Manager advised the council that the City would not be able to sell the swimming poral without an election. A called meeting will be held May 22 for the purpose of setting a date for the election. NEW BUSINESS: Revenue Sharing Planned Use Report must be submitted by June 24. City will receive $32, 000, suggested use for these funds is as follows: New police car to replace the 73 ford, a maintainer, street maintenance and drainage construction, park improvements. Mayor requested joint meeting of citizens advisory committee and council on the 22nd and then set a public hearing at the council's next regular meeting.. Consider Amistad Club's request to block some streets for the Fiesta in Memorial Park, from Lewis Street to Fannin for the purpose of parking, and dance, and booths etc. Saturday May 24 and Sunday May 25. They would also like to block of streets for a bicycle race saturday from 2-4 p. m. Discussion of the race route. Aid. McConico stated the council should consider an ordinance for parades, that organizations would pay for escorts, as the city is liable for whatever happens. Further discussion of the race . Aid. McConico moved that the E1 Amistad Club be allowed to block Pecan St. from Fannin to Lewis and Spring and Pecan for the Fiesta and grant permission to use the streets in Mesa Village for the bicycle race, second Aid. Breaux. Motion carries. Aid. Breaux asked that the route for the bicycle race be brought to the May 22 meeting. Clarification of the zoning ordinance concerning day care facility. Discussion of day care facilities, a license for keeping b or fewer children being a cottage day license and 7 or more children a commercial day care license. Aid. Kitts moved to instruct I the City Attorney to draw up an amendment to the subdivision ordinance making the keeping of 6 or fewer children a customary home occupation, second Aid. Breaux. Motion carries. CITY MANAGERS REPORT National league of Cities convention is in Dallas June 5-6 the Fire Truck Bid opening will be June 12 at the regular council meeting. Building permits for the month of April are over $500, 000. Fires truck #3 will be parked in the back yard at City Hall. Discussion of the downtown area, needs to be made more 124 attractive to both the consumers and merchants. Bicentennial suggests a museum in the downtown area. Chamber of Commerce is thinking about a part time C of C secretary. Architects suggested both the entrance and exits for City Hall be located in the alley. We have begun acquiring subdivision ordinances from other cities and will start revising ours in the near future. Will submit final application for the Community Development Act on May 14. Jim read a letter from Tye Collins asking that they be paid when plans are completed for engineering on the streets in the flat. He suggested we hold off until we see what develops on the Community Development Act. Papers were included in the councils packet to make them familiar with the Police Buddy Program, applications to ride and a release which is the same as is used by the Austin Police Department. Discussion, council refused to sign. Ald. Breaux asked if the city can get the railroad to fix the crossing on Burnet Street. Discussion of the crossing. No further business, meeting adjourned 8:20 p. m. Respectfully submitted, �� 6'�OIOL4 Eliz eth Looby, City ecretary June 5, 1975 The Round Rock City Council met in Special Called Session on June 5, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: All members present, City Manager and Public Works Director, and City Attorney, also present. Consider setting date for election for the sale of the old municipal swimming pool on East Austin Street to determine whether or not the voters wish to sell the property.. Set date not less than 15 nor more than 30 days from today. Discussion of the old pool and the completion of the new pool. Ald. McConico moved to adopt the resolution for the order of election to be held on June 28, 1975 for the sale of the swimming pool., presiding judge, Mrs. Dorothy Callaway, alternate presiding judge, Mrs. Mellownie Johnson, second Ald. Breaux, motion carries. Resolution authorizing City Manager to submit request for loan from FHA on behalf - of the RR Volunteer Fire Department for the purchase of two fire trucks. Jim read the resolution. Ald. Griffith moved to adopt the resolution, second Ald. Kitts, motion carries. Consider proposal by Texas Department of Public Welfare and Williamson-Burnet County Opportunities, Inc, concerning day care for the children of Round Rock. Jim explained their proposal, Department of Public Welfare will provide funds , and they 125 want Williamson-Burnet County Opportunities to administer the program. They will pay 10016 of the cost of day care for children whose parents are on welfare, 7010 of the cost for children whose parents are below a certain income level, any one else would have to pay 100% of the cost for this comprehensive program, which they say will be approximately $120, per child per ,month. The program includes dental, medical, meals and meets federal guide lines. Discussion of this program. Ald. McConico moved to table, second Ald. Kitts, Motion carries . Communications between Citizens Advisory Group and Council concerning revenue sharing funds for 1975-1976. City will be allocated$34, 574. 00 which needs to be budgeted. A public hearing is set for .Tune 12 on these funds. Discussed new police car, maintainer, library, sewer for Bellview, base station equipment for new police and fire station, parking lot for new police and fire.station, radios for city trucks, new garbage truck. Allocation will be made; June 12 at public hearing. Consider resolution on Section 8 lousing. Housing authority informed city that we are eligible for housing_ money, and we need to pass a resolution in order to apply for these funds. It is a grant whereby the federal government will subsidise housing so that lower income families will only have to pay 25% of their income for housing. Gerri Bendele read the resolution to authorize the Executive Director of the Housing Authority to administer the program. Ald. Kitts moved to adopt the resolution, second Ald. Breaux, motion carries. CITIZENS COMMUNICATIONS Steve Pena asked the status of the new swimming pool. Cab explained the damages to the pool plus damages to sub-contractors equipment, he also explained that possibly could have the new poolfi.11ed with water by next wednesday. Council also discussed sending letters to property owners in Bellview, mowing overgrown lots in the city, the mosquito problem in the city. CITY MANAGER 'S REPORT Jim explained the swimming pool rates will be . 50 for children, . 75 for adults based on 100 admissions per day, which was the average of admissions last summer. Some of our services must pay for themselves. The city population of 5, 000 would be subsidizing at least 10, 000 other citizens of surrounding areas who will use the facility. Jim told council we were contacted by the health unit requesting back payments. However no agreement has been signed by the council and the participation agreed upon last year has been paid. He suggested we wait for the health unit to contact us after they talk to the school. City has received a request from TP & L for new rate schedule to be effective Oct. 1. 126 Jim will .be out of town June 16-17 at Texas City Manager Association Spring Meeting. The dog pens are being rebuilt tomorrow and we will be picking up dogs again Monday. Ald. Griffith requested that the Police Buddy System be put on the next agenda, he felt the council merely refused to sign for themselves and did .not consider the program for its merit. Would like to discuss it more thoroughly. No further business, meeting adjourned 9:15 p. m. Respectfully submitted, . GGA Eli eth Looby, Cit64y S story .Tune 10, 1975 Present for the bid opening for street and drainage improvements and City Hall alterations was Mayer Litton, Ald. Breaux, and Ald. Mitts. Jinn Hislop, City Manager, Cab Callaway, Director of Public Works, -Walter Scudday, County Supervisor, Farmers Home Administration, Tye Collins and- Steve Kallman with CECON, Consulting Engineers, Horace Wilson, with Wilson, Stoeltje & Martin, Architects. Tye Collins opened the bids on -street and drainage improvements, tabulation sheet attached. Horace Wilson opened the bids an City Hall alterations, tabulation sheet attached. Respectfully submitted, Eliz eth Looby, City cretary June 12, 1975 The .Round Rock City Council met in regular session on June 12, 1975. Mayor Litton called the .meeting to order at 7:00 p. m. ROLL CALL: Members Present: Mayor Litton, Aldermen McConico, Lopez, Breaux, and Griffith. Ald. Mitts not present (attending convention in El Paso) Also present, City Manager Jim Hislop, Public Works Director Cab Callaway, City Attorney Tint Wright and Asst. Director of Community Development Gerri Be.ndele. APPROVAL OF MINUTES: Minutes of the regular meeting of May 8, 1975 and special called meeting of .Tune 5, 1975 were approved by motion made by Ald. Lopez second.by Ald. Breaux, BID OPENING: No bids were received on #3 Fire Truck. Jim stated we may now continue with the sale of the truck outright. Discussion of the Jollyville unit of the RRVFD. They have expressed an interest in ##3, have a qualified mechanic to put this 127 truck in shape, they would like to see it made available to them with the understanding that it meets with the chief's approval before they put it in use. Ald. Griffith asks the council to consider it. Discussion. Ald. Breaux moved to make unit #3 available to the Jollyville unit of the RRVFD with the understanding that they put it in first class running condition, to be inspected by a committee from the RRVFD, before they put it in service, _._ second. Ald, McConico. Discussion--there will be no money exchanged. Motion carries. PUBLIC HEARING on the Revenue Sharing Money. This hearing is required by the ;Federal Government for anticipated allocation of funds to be obtained in 1975-1976. Previously mentioned are: a new police car, maintainer, garbage truck, streets, library, tractor-shredder, radios for city trucks, sewer in. Bellview Addition. Citizens Advisory members present were Ed Le Claire, Larry Jackson, Gary Brooks, Steve Pena, Sonny Pierce, Larry Jackson stated that as a member of the Bicentennial Committee he wished to recommend that consideration be given to allocation to be used for matching funds for historical preservation projects. Mayor explained these funds cannot be used for matching funds for federal programs, however these could be handled in another way. Gary Brooks stated .th.at the purchase of a maintainer could save the City money on street maintenance. Steve Pena stated that a new police car is a necessity (that public safety was stressed in earlier community meetings) and also a maintainer if the city anticipates other funds for the improvement of the streets. Jim stated that he talked with Ed Davis with a company from Plainview which manufactures garbage trucks and the city could lease-purchase the entire cost, truck, loader, containers for $45, 000. 00, over a three year period. Discussion of garbage trucks. Ald. McConico stated that he thought radios for city trucks would be a waste of money. Discussion of city trucks and crews. Mayor made the following recommendation: Continuation of the street program, $15, 000. 00 for the purchase of a maintainer and the remaining $19, 000. 00 for street paving. Discussion. Public hearing closed. Meeting set for Tuesday, June 17 to decide. APPOINTMENTS None DISBURSEMENTS Third Periodic Estimate from Gary Pools on the Swimming Pool Project in the amount of $14, 589. 36 for the period Feb 26 thru Apr Z5. Work is 88. 86% complete on excavation, drain pipe,,,�steel, plumbing I, and concrete work are 100% complete; plurnbing.II and electrical are 507a complete; tile coping, decks and deck equipment are 80% complete; clean and plaster and start up 00/6 complete; and sewer line (not eligible for EDA participation) 07o complete. Discussion. Ald. McConico moved to approve the periodic estimate to Gary Pools, second Ald. Griffith, motion carries. No other estimates. 128 ORDINANCES Consider an ordinance making care of 6 or less children a customary home occupation. The ordinance amending the zoning ordinance, section 7. 113 by adding sub- section a. to include as a customary home occupation the care of 6 or less children was adopted by motion made by Ald. Breaux, second Ald. Lopez. Consider closing an alley running east and west from Brown Street to Blair Street (Block 7, Round Rock) City Manager has a petition signed by all property owne=rs in this block requesting the closing of this alley. Ald. Griffith moved to direct the City Attorney to draw up an ordinance closing this alley, second Ald. McConico. Motion carries. OLD BUSINESS Consider police buddy program for the City of Round Rock Police Dept. Ald. Griffith stated that he still will not sign the forms to ride in the police vehicle, that as an elected official he has the right to ride when it is feasible, however, he felt the council did not deal with whether or not the police department should have this as an on-going program. After some discussion Ald. Griffith moved to implement the police buddy system in the City of Round Rock under the jurisdiction of Kenneth Langston and put a maximum number of 5 people to participate . Motion dies for lack of a second. Further discussion of the program. Under other business, Dr. Harris expressed his concern that we will exclude hundreds _ of children from lower income families from the swimming,pool due to high rates. Council assured him that after some experience is gained with these rates, if more admissions than anticipated are experienced, the rate would be subject to reconsideration. Dr. Harris offered the raising of the adult fees and lowering childrens rates. Sonny Pierce suggested asking pivic clubs to put so many free tickets per week to be given to the children who cannot afford the rates; Steve Pena agreed that civic clubs should be asked to help out, .determine the actual cost per day .of running the pool, let a club a week give this amount for one days operation in order to have a free swim day for the kids. Further discussion. NEW BUSINESS Set date for public hearing for TP&L's rate request to be effective after September 30, 1975. Date set was ,lune Z6, also date for public hearing on BOR application for 41 acre park. The date for the regular meeting was also moved from July 10 to July 3 due to conflicting with the Frontier Days activities to be held in the meeting room. Need to authorize the City Manager to enter into an agreement with CECON for the engineering on the BOR grant on a consignment basis. Ald. McConico moved that the 129 City Manager be authorized to enter contract with CEG©N for engineering on BCR grant, second Ald. Breaux, motion. carries. Contract agrees that if grant is not awarded, CECON will not charge city for engineering done on this grant application. Consider a resolution authorizing the Mayor to execute an agreement with the Dept. of Commerce, Economic Development Administration concerning the alienation of the property associated with the new municipal swimming pool. .Mayor read the resolution. Ald. Breaux moved to adopt the resolution, second Ald. Griffith. Motion carries. CITY MANAGER'S REPORT City Manager requested reaffirmation of his authority to break down the water and sewer contracts into individual contracts of less than $3, 000 on the water works and sewer system jobs to be done with the bond money. Council agreed. On the 26th of June will be a public hearing on the BCR grant for the 41 acre park in Round Rock West to include two lakes, hike, & bike, picnic, pavilions at the lake area, possible baseball parks, etc. Discussion of park useage, large stage area or outdoor amphitheatre was also discussed. Operation Identification.is ready to go through the Police Dept. Nave all literature and engraving pencils.. — Mayor stated that he and Ald. McConico went to the Department of Community Affairs to get things set up for the day care program. No further business, meeting adjourned, 8:55 p. m. Respectfully submitted, Eliz eth Looby, City S retary June 17, 1975 The Round Rock City Council met in special called session on the 17th of ,lune, 1975 Mayor Litton called the meeting to order at 7:00 p. m. . ROLL CALL Members present: Mayor Litton, Ald.. Breaux, Kitts, and Griffith. Not present Ald. McConico and Lopez. Also present Jim Hislop, City Manager and Cab Callaway, Director of Public Works. Decision on Planned Use Report for Revenue Sharing Funds for the fiscal year July 1, 1975 through June 30, 1976. Total funds anticipated $34, 613. 00. Discussion of uses previously brought up. Ald. Griffith would like to see emphasis in areas that touch the entire community such as Police car, Maintainer, and Garbage Truck, discussion of garbage pick - up. Discussion of-,streets which could be paved or resurfaced. Ald. Griffith moved that the Revenue Sharing funds be broken into the following categories: R 130 Police Car, $5, 000. 00; Maintainer, $15; 000. 00 and Paving & Street Program, $14, 613. 00 second Ald. Breaux, motion carries. Mayor Litton read the caption of O dinance No. 261 which sets forth the plan to spend funds allocated through General Revenue Sharing for the 6th entitlement period, July 1, 1975 thru June 30, 1976. Alda Kitts moved to adopt Ordinance No. 261 , second Ald. Griffith, motion carries. Further discussion. The application for loan from FmHA on the fire trucks will be reviewed by CAPCO the first Wednesday in July. On the street bid Cab said if we delete McNeil crossing and Brown Street*oro Anderson Street to Main, these deletions will bring it down to $176, 000. 00 Ald. Breaux stated that hehas received citizens communications statin -that they would rather see everything else done right and leave off the bridge portio Discussion. Council looked at the plans for the Police & Fire Station and Maintenance Facility. Council also looked at the plans for the bridge, engineers estimated construction cost is $150, 000. 00 Discussion of bridge plans. Ald. Kitts stated that these plans are not what the Council voted for and council should not even open bids. Ald. Griffith feels council has been derelict in its duty by letting it get this far without staying on top of it. Fur.th'er discussion. On streets you can add on or delete to-get it to come in the money, delete 3 blocks of Brown Street and McNeil crossing , change 10" base to 8" base, and 8" base to 6'' base and delete rip rap in Egger Acres, this cuts it down to $176, 000 then you can go back from there and add $14, 000 back in for McNeil Road crossing. After further discussion of bridge plans, Ald. Mitts moved to ask CECON a issue an addendum to delay indefinately the bid opening on the bridge until we have time to sit down with the engineers to work it out to our satisfaction, second Ald. Griffith, motion carries. Jinxis to call Steve Kallman first thing in the morning to issue the addendum delaying the bid opening indefinately. Mayor reminded members that Jim will start working on the budget soon. Short discussion followed on Lome Star Gas rate request, TP & L rate request and mosquito control. There being no further business, meeting adjourned, 9.10 P. M. Respectfully submitted, - Eliz eth Looby, City Se retary 131 June 18, 1975 Present at the bid opening June 18, 1975 were Mayor Litton, Ald. Griffith, Breaux, and Kitts, City Manager Jim Hislop, Public Works Director Cab Callaway, Gerri Bendele, Walter Scudday with Farmers Home Administration, Jerry Golden, Guy Burnett with CMH, Ken Strange and Steve Kallman with CECON. Ken Strange announced that the Council did not have a chance to review the bid plans and have asked that the bid opening on the bridge project be postponed indefinately, he has addendum making this change. Bidders spoke up that they had already talked among themselves after they turned in their bids and they knew how they all bid. They stated that the council did not follow the usual procedure for this type of job and if, the council were to ask for bids again they would not bid. Discussion. Bids on the Police, Fire and Maintenance Facility. Guy Burnett opened the bids which were as follows: Speed-Fab-Crete, San Antonio Bid bond 57o 150 days maximum Total Bid: $96, 900. 00 Concrete Tilt Alt. No. 2 - $4, 270. 00 Alt.. No. 3 -$5, 250. 00 Alt. No. 4 + $8, 246. 00 i Travis Const. Co. Austin Bid bond 5% i Base bid: $112, 170. 00 Concrete Tilt $108, 870. 00 Metal Alt. No. 2 - $2, 297. 00 Alt. No. 3 - $6, 507. 00 Alt. No. 4 + $4, 566. 00 Mayer thanked all bidders. Council discussed meeting dates, set June 24 for work session, June 26 for called meeting/public hearing. Council also discussed with Walter Scudday the possibility of dropping the bridge portion of the project, Mr. Scudday said the City could sell $80, 000 in Certificates of Obligation, however we need to talk to Mr. Adrian before he prepares the bond ordinance. Respectfully submitted, Eliz eth Looby, City S cretary i June 24, 1975 The Round Rock City Council met in special called session on ,Tune 24, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL, CALL: All members were present, also present, City Manager Jim Hislop, Public Works Director Cab Callaway, and City Engineer, Tye Collins. Mayor Litton opened the work session with discussion on the bridge plans. He stated 132 that the Council should consider postponing the bridge project, obtaining certificates of obligation and putting the money into the tither projects. Jim gave the amounts that are needed for the Police, Fire and Maintenance facility, City Hall alterations, engineers fees for bridge, with the rest of the money going into street and drainage and contingencies. Discussion of bridge engineering fee. Discussion of changing the 10" base to 8" base and 8" base to 6" base for the street project. Tye Collins would not recommend the base changes. Discission of engineering fees on the bridge, which is based on FHA contract; Tye said if the city elects to drop the bridge portion of the project, the fee would be 12% of $110, 000. 00. Discussion'of the bridge, Tye stated that there is a possibility of getting an industrial 'grant for construction of the bridge. Ald. Kitts recommended'deleting the bridge project; Ald. Griffith stated he would like the base left in the street project, delete the bridge and do the streets right. Aid. McConico stated we can do without the bridge, put the money in the streets. Further discussion. Ald. Breaux and Lopez also felt the bridge portion should be dropped from the present program. No further discussion. Work session was closed. Consider deletions and additions to each project contained in the $400, 000. 00 FHA Capital Improvement Project. Cab Callaway gave council a list of deletions on the project and put back in the base on the streets. Ald. Griffith moved to accept the = deletions as made with the. exceptions of the base, second Ald. McConico. Motion carries. Ald. McConico moved to direct the City Manager to pursue Certificates of Obligation, second Ald. Lopez. Motion carries. No further business, meeting adjourned. Respectfully submitted, Gerri Bendele .Asst. Director for Community'Development June 26, 1975 The Round Rock City Council met in special called session on June 26, 1975 with I Mayor Litton calling the meeting to order at 7:00 p. m. ROLL CALL: All members were present except Ald. McConico, also present were Jim Hislop, City Manager and A. L. Callaway, Director of Public Works. Visitors attending included members of the Sam Bass Theatre Association, citizens from Round Rock West and Chisholm Valley, also Bob Vincent representing Texas Power & Light. PUBLIC HEARING: Jim Hislop showed the Council and audience the preliminary plans for the 41 acre park in Round Rock West that are to be submitted to the Bureau of 133 Outdoor Recreation tharu the Texas Parks and Wildlife Department. The total amount of $328, 478, 00 is the figure to be submitted to BOR. . Jim explained that with the area broken into three phases the City was sure to get the grant. BOR places priority in picnic areas, hike and bike trails, fresh water swimming facilities and play grounds. All these with the exception of the swimming facility are planned in Phase I along with_6 tennis cpurts, 2 hand bail courts, and an open pavillion. BOR will probably fund from $50, 000 to $100, 000 for Phase L . If this is the case the tennis courts and hand ball courts will be moved to another phase. Sam Bass Theatre Association presented .the Council with a proposal (a para of these minutes) for a permanent outdoor theatre facility. .Discussion was held on different types of possible facilities for the park area. Jim.brought out the fact that BOR will more likely fund a facility with multi uses rather than just an amphitheatre type facility. He also explained the system by which BOR gives out grant money. Ald. Kitts moved to adopt a Resolution authorizing the City Manager to act as the designated official to act for and on behalf of the City of Round Rock in making application to the Texas Parks and Wildlife Department for the purpose of participating in the Land and Water Conservation Fund Act of 1965, second Ald. Lopez. Motion carried. PUBLIC HEARING: Bob Vincent representing Texas Power and Light addressed the Council concerning TP & L's rate increase effective October 1, 1975. TP&L is asking for two things 1, Raise the starting point from 20� to a more realistic 70� per BTU. 2, A one month recovery period rather than a three month. TP&L feels this request is absolutely necessary to provide proper service to the citizens of Round Rock. After discussion Mr. Vincent was told that action would ,be taken at the meeting of July 3, 1975, CI'T'IZENS COMMUNICATIONS: Citiz-ens from Round Rock West and Chisholm Valley Appeared to inquire about the dog problem. Mayor Litton explained the Leash Law and - a short discussion was held. One citizen also requested that more safety signs be posted in the subdivisions. With no further business before the council, Ald. Griffith moved to adjourn, second Ald. Breaux, motion carried. Respectfully submitted, 40,WW a4l� - Joanne Land, Tax Assessor-Collector 134 July 3, 1975 The Round .Rock City. Council met in regular session on July 3, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Ald. Breaux and Ald. McConico were not present. Present, Mayor Litton, Ald. Griffith, Ald. Kitts, Ald. Lopez, Jim Hislop, Tim Wright, Cab Callaway, Gerri Bend ele. Canvas votes for Special City Election on the Sale of the Old Municipal Swimming Pool. Mayor Litton appointed Ald. Griffith and Kitts to canvas the votes. Ald. Griffith reported that the canvas shows the votes as follows: 12 votes in favor and 7 votes against. Approval of Minutes of June meetings. Ald. Griffith moved to approve the minutes for all the meetings with the addition of Ald. Griffith's name as in attendance at the bid opening of June 10, second. Ald. Kitts, motion carried. RESOLUTIONS, none APPOINTMENTS., none APPROVAL OF DISBURSEMENTS, Periodic Estimate to Gary Pools. Mayor went over with the council the changes made by-the-engineer on the estimate. Cab has inspected and approved it. Ald. Griffith moved approval of this disbursement to Gary Pools on Periodic Estimate No. 4, second Ald. Lopez, motion carries. No other disbursement. ORDINANCES Jim requested the Council come back to ordinances when the attorney arrives. NEW BUSINESS Consider request from Texas Power and Light for ll jo average rate increase. As a matter of information, Mayor Litton stated the TML sent a letter out to all cities asking if they want to participate in a rate study to look into TP&L's rate request. Mayor then read Ordinance No. 262 approving the rate schedule filed by TP&L with the City of Round Rock. Discussion. Ald. Griffith moved to adopt Ordinance No. 262 approving TP&L's rate schedules, second Ald. Kitts, motion carries unanimously. Bob Vincent stated that he appreciated the support and comments of the Council. Ald. Griffith stated that he felt that TP&L has always been a part of the community which cannot be said about some other utilities. . i Consider Glenn Neans request to change the plat of Round Rock West Section VI from —1 conventional lots to acreage lots. Mayor asked if this should go to the Planning and Zoning Commission. After short discussion he then said he felt it was out of order to make any opinion on it until it does go to the Planning and Zoning Commission. Mr. Neans was not present, and Jim stated that he called Mr. Neans to tell him that he was on tonight's agenda. He stated that Mr. Neans wants to put in open section streets and septic tanks in acreage lots, Jinn feels that this is a policy decision. Ald. Griffith 135 moved to table until it comes through regular channels, second Ald. Lopez, motion carries unanimously. Set date for sale of old municipal swimming pool, Attorney advised the City needs to give 15 days notice in the newspaper. Ald. Mitts wants to talk about-when the opening of the new pool will happen. Jim stated he will talk with the person at the health department to see if we can open the pool without the bathhouse being. completed. Jim said Featherlite said they would no longer be able to donate the concrete blocks for the construction of the bathhouse, they said they couldn't afford to make.a donation like that. Discussion of concrete Mocks, the problem with the sodding of the pool area, and of bathroom futures for the bathhouse. Ald. Kitts feels that with all materials on hand the bathhouse could be completed within 30 days. We need to publish the notice in every area paper that we can. Ald. ,Kitts moved to set the bid date on July 29, second Ald. Griffith, motion carries. ORDINANCES Ordinance to close alley running east and west from Brown Street to Blair Street (Block 7, Round Rock) :Mayor read the heading to the ordinance vacating the alley in Block 7. Ald. .Kitts moved to adopt the ordinance, second Ald. Griffith, motion carries. Attorney feels it would be unwise to let them fence the area. He also suggested someone contact each owner and let them know that they don't own the property. Jim will write them a letter when he gets back. Glenn Neans came in during the previous dis-cus.sion, Mayor Latton explained to him the Council's motion to table his request until the request carne through the proper channels. After short discussion Mayor stated he appreciates the things Mr. Neans has done for the City but he can forsee problems if this were allowed to be changed. Discussion of the low water pressure in Round Rock West in the summer. Cab said the only thing. that would help the pressure would be to extend another line. Mayor asked Jim and Cab to look into this and then come back to the council. Discussion of roads in Round Rock West. Other Business. Mayor stated that Frontier Days will be here soon and asked Jim if he has law enforcement, clean up, etc. ready to go. Jim stated Sheriff's Department will cover the carnival, DPS will handle wrecks, drunks, etc. He has crews lined out for clean up afterwards, will order porta-cans. Mayor would like everyone to attend the parade and reception at the high school afterwards. Tom Lopez stated the Amistad. Club discussed a roof for the rest room at their park on Pecan Street, they have plenty of man power but not enough money for materials, the wind keeps blowing the roof off. Discussion of the roof. CITY MANAGERS REPORT Does the council want to renew the Council Breakfast? Ald. Kitts recommended it be dropped due to lack of participation. Mayor feels that citizens 136 can show up at coun.cil.meetings if they have something to say. Jim will be on vacation Monday* thru Wednesday, July 7-9. The City has already . bought the maintainer. A deal was made with Farmers State Bank on Lease-Purchase to be paid in one year. Does the council want to sell the old maintainer? Cab suggested using it to trade for something. Council suggests find a good trade item. Jim was contacted by Assembly of Gbd Church which has been meeting in the Old. Settlers Park.pavillion, they want to know if they can rent the library--Council has no objections for a couple of meetings. Ald. .Griffith suggested it be offered for a specific length of time. The Parks and Recreation Department is sponsoring.a battle of the bands on July 13 from. 12 noon to 12 midnight, all hands will work for free, all proceeds to go to the parks and recreation department. August 9 will have a field day for all kids in Round Rack. . The event to be free, one legged sack races, etc. A discussion of the issuance of certificates of obligation, legislation authorizes issuance of CO's, Attorney General's office administers. AG's office decided they.couldn't issue more than 25% of the total overrun of a project. Additional legal fees for bond counsel will be required. City will sell $330, 000 in GO's and $70, 000 in CO's. We cannot issue the CO's for the 97 34. 87 for engineering fees , we will have to issue $10, 000 of the GO's to pay for the engineering on the bridge. First Southwest Co. will buy and market them for us. Everything is taken care of except the $70, 000 CO's. Mr. Adrian, Jim, Mayor Litton, and Sob Spence are to go to the Attorney. General's office the last part of next week or the first part of the week after. The cost is approximately $1800 more in bond counsel's fees. Jim went to CAPCO yesterday to present the plan on the fire trucks. They suggested calling Texas Forest Service to ask if we can get a 5077 grant, but we can't because we have received two trucks already. Jim will go to Walter Scudday's office with review and comment from CAPCO. Discussion of the fire trucks. Ray.briefly discussed the day care center. Moved Ald. Griffith, second Ald. Lopez to adjourn, carries unanimously. Meeting — adjourned, 8:20 P.M. Respectfully submitted, Eliz eth Looby, City ecretary July 29, 1975 137 The Round Rock City Council met in special called session on July 29, 1975. Mayor Litton called-the meeting to order at 7:00 P. M. ROLL CALL: Present, Mayor Litton, Ald. Breaux, Griffith, Kitts, McConico, Jim Hislop, Cab Callaway, Tim Wright and'Gerri Bendele. City Manager explained that Ald. Lopez would be late. Mayor Litton called for a five minute recess to allow council members to read the resolutions on the agenda. The first item: was a resolution to authorize the City Manager to secure a loan from either Farmers State Bank or First National Bank of Round Rock in the sum of $14, 000. 00 to purchase a maintainer from Ray Goodson Company. -Said loan to be repaid from Revenue Sharing Funds. Each member has read the resolutions. Ald. Kitts moved to adopt the resolution, second Ald: McConico, motion carried unanimously. Resolution to set a date for accepting bids on the sale of the old municipal swimming pool. Mayor stated that the decision to sell the pool was decided by vote of the citizens, notice to accept bids must be published two times in newspaper of general circulation in this area. The date set for the publication of the notices in the local paper will be i August 7 and 14. Ald. Griffith moved that bid opening for the sale of the old municipal l_ swimming pool to be set at 7:00 P. M. in the library meeting room at the regular meeting of the Round Rock City Council on September 11, 1975, second Ald. Breaux, motion carries. Several citizens who had entered during the meeting requested to approach the Council with a problem. As a spokesman, William M. Wood stated that the residents of Round Rock West request the City's help to obtain relief from the dust on the unpaved section of road from section one to section two. They presented the council with a petition signed by a number of residents of Round Rock West requesting the City either pave the street or close it. Mayor Litton explained that the street does not belong to the City, that Mr. Neans, the developer of Round Rock West, would pave it when he develops the section. However, the City has oiled the street recently. City Manager stated that he has talked with Mr. Neans who has agreed to pay the expense of keeping the street oiled if the City will do it. Mayor Litton pointed out that the City cannot force Mr. Neans to pave the road. Mr. Wood said that there are strong EPA pollution laws and this was pollution. Mayor stated that he will get with Mr. Neans and work out a solution to keep the dust down, how ever when construction starts in a new section there will be more dust. City Manager's Report: Jim stated that we paid $650. 00 in overtime for clean up during Frontier Days. He has given the council a copy of the recommendations made 133 by the Texas Commission on Law Enforcement Officer Standards.and Education after they made a records survey of the Round Rock Police Department. Jim stated the Council will need to talk about these recommendations at budget time. Jim stated that the council needs to talk about the water pressure in: Round Rock West Section H. There is a problem with the static pressure in the section. Static pressure at the north end o£ the existing street.in section two is approximately 38 lbs. and at the last house next to McNeil Road the :static pressure is 34 lbs. (this was during I a period of low water useage) During, a.;period of high water useage the pressure dropped to 27 lbs. People complain because of the low pressure. The problem is not one of lack i of flow, but lack of pressure. Discussion of.what was needed, stationary booster pump, standpipe, 100, 000 gal. storage tank.. Further discussion on the population-of Round Rock presently and expected growth. Fire truck application is in the Temple office now. There being no furtherbusiness, meeting adjourned, 8:05 P. M. Respectfully submitted, Eliza th Looby, City S etary August 7, 1975 - The .Round Rock City Council met in Emergency Called Session on August 7, 1975. Y Mayor Litton called -the meeting to order at 7:00 P. M. i i ROLL CALL All members present, also present Mr. Steffer, Russ Rogers and Marshall Sherman, City Manager, Public Works Director, City Attorney, Guy Burnet, Tye Collins. i The purpose of the meeting was to award contracts for Community Faciiities Loan. Mayor Litton stated that it was the council's intent to award those contracts however the City was informed by our bond attorney that the contracts have to go back to FHA and be approved and they have to go to the Attorney Generals Office before;we can sign them. This delay is caused by the different procedure required by the Certificates of Obligation. If it is agreeable with the contractors the awarding of the contracts has been delayed until September 11 at the regular council meeting. Jim stated that Mr. Miller has agreed, Mr. Steffer asked if the council could send them a letter of intent to award the contract on September 11. Jim stated if it was ok with FHA and the bond attorney i we would write the letter. Mr. Steffer said this would help him keep his sub-contractors. Mr. Rogers stated he could purchase materials he will need for the police bldg. if he has assurance that he will be awarded the contract on Sept. 11. There being no further - Respectfully submitted, � c business, meeting; ad at 7:20 P. M. Elizabeth Loobv. Citv Secr ary August 14, 1975 139 The Round Rock City Council met in regular session on August 14, 1975. Mayor .Litton called the meeting to order at 7:00 P. M. ROLL CALL: Present: Mayor Litton, Aldermen McConico, Breaux, Lopez, Fitts, Griffith. City Manager, City Attorney, Director of Public Works, Asst. Director of Community Development and Financial Advisor Curtis Adrian. APPROVAL OF MINUTES: Ald. Lopez made motion to approve minutes, second Ald. Breaux, motion carries. PUBLIC NEARING: Mayor Litton opened Public Hearing to consider rezonings. Request made by Mitchell and Estella Freeman to change Lots J and K, B & M Addition, from R-1 Single Family Residential to B-2 Local Business District. Mayor read the minutes of the Planning and Zoning Commission meeting of June 26 recommending approval of the change Mayor asked if there was anyone to speak against the change. No one was present in opposition to the change, however Mr. Freeman was present in favor. Request made by Fred Bell to change Lots 3, 4, 5, Block 7, Round Rock from R-1 single family residential to R-2 multi--familyresidential district. Mayor read the minutes of the Planning and Zoning Commission meeting of June 26 recommending the change. Mayor asked if there was anyone to speak against the change. No one was present against the i change, John Carter was present representing Mr. Bell. Ald. McConico asked Mr. Carter if the Planning Commission was sure that it was not already properly zoned. Discussion followed on the previous ,zoning of the property. Mr. Carter explained that it was checked out very .closely and according to City records the requested change is necessary. Request made by Joe Colley to change 26. 89 acres out of Wiley Harris Survey, Abstract No. 298, from R-1 single family residential to B--Z local business district. Jim explained that this property was recently annexed into the city limits and all property comes in as R-1. This property came into the City limits with apartments and other business uses already established. Mayor read the minutes of the Planning and Zoning Commission meeting of April 24 recommending approval of the change. No rine was present in opposition to the change. There being no further discussion on these requests Mayor Litton closed the Public Hearing. RESOLUTIONS AND PROCLAMATIONS: Resolution authorizing the City Manager to enter into a contract with the Governor's Office of Traffic Safety for traffic sign replacement. Jim explained the program and the opportunity to get traffic signs inside the City limits replaced. It covers everything but the street name signs. Gerri Bendele read the resolution Ald. Griffith moved to adopt the resolution, second Ald. McConico, motion carries. 140 Resolution authorizing Mayor to publish notice of the City's intention to issue tax certificates of obligation. Mayor read the resolution. Aid. Breaux moved to adopt the resolution second by Aid. Lopez, motion carries. Mr. Adrian told the Council that the Attorney General has agreed to accept these Certificates of Obligation at 5% as well as the other bonds. Resolution vacating the plat of Round Rock West Section III Revised. Jim explained that they want to change the road and lot line and the vacation of the plat is required by state law. Mayor asked to forego the reading of the entire resolution (metes and bounds) and read only the heading of the resolution. Aid. Lopez moved to adopt the resolution vacating the plat of Round Rock West Section LIl Revised, second Aid. McConico, motion carries. APPOINTMENTS, None DISBURSEMENTS: Periodic Estimate to Donald Goodnight accompanied by letter from CECON. Each member has a copy of the estimate. Discussion of the number of days that contractor was unable to work due to rain. Contractor should have completed the project on July 22. He has been notified to complete the project. The estimate due is $6, 552. 00. Aid. Kitts moved to pay the periodic Estimate to Donald Goodnight, second Aid. Breaux, Aid. McConico amended the motion to add that contractor, Public Works Director and City Manager come to an agreement as to the number of days the contractor was weatherbound, second- Aid. Lopez, motion carries. Bill from CECON for engineering, design of the =swimming pool requesting i$6, 744. 75 Jim stated that he thought we should hold out 10% until the pool is finished. He stated that the agreement was to be paid in monthly increments. Discussion of work still to be done at the pool. Aid. McConico moved to pay the engineering bill with the City Manager's recommendation to withhold 1011, second Aid. Breaux, motion carries. ORDINANCES: Rezone Mitchell Freeman property Mayor Litton read the heading of Ordinance No. 425 amending the- zoning ordinance to change the zoning on lots J & K, B & M addition from R-1 to B-2. Aid. mitts moved to adopt Ordinance No. 425, second Aid. Griffith, motion carries. Rezone Fred Bell property. Mayor Litton read the heading of Ordinance No. 426 amending the zoning ordinance to change the zoning of lots 3, 4, 5, Block 7, Round Rock, from R-1 to R--2. Aid. McConico moved to adopt Ordinance No. 426 , second Aid. Lopez, motion carries. Rezone Joe Colley property. Mayor Litton read the heading of Ordinance No. 424 amending the zoning ordinance to change the zoning on 26. 89 acres out of the Wiley 141 Harris Survey, Abstract No. 298, from R-1 to B-2. Ald. Breaux moved to adopt Ordinance No. 424, second Ald. Lopez, motion carries. OLD BUSINESS : Consider alternatives for better water pressure in Round Rock West Section H. Jim stated that Steve Kallman has the public ;works report ready that we have been waiting for. He suggested a work session in a couple of weeks to talk about the difference between a temporary and a permanent solution. Ald. Breaux moved to table Item 9A(Water pressure problem. in Round Rock West Section II) until we have a work session and get with our consultants, second Ald. McConico, motion carries. Consider questions from Les Reed on how the Council arrived at the 11% average rate increase for Texas Power & Light Company. Mayor Litton suggested that he go to TP&L for the answers to his questions. Mr. Reed asked the Council how this would affect him as a homeowner. Mayor Litton explained the increase for Round Rock was an average of ll jo - small users would have a lower percentage increase from as low as 8% while larger users would be up to 1176 - the percentage depending on the usage. Mayor Litton pointed out also that the public hearing and council meeting were published in the newspaper and notice was posted on the bulletin board at City Hall, and that was the time to question TP&L on the rate increase. Mr. Reed said he wanted to know 117o of what. There was further discussion while Jim y explained "117P and Gar Brooks explained that no one but the computer in Dallas could say how much his bill would increase in dollars and cents. During fur't'her discussion Ald. Kitts stated that TP&L stated angood case and was entitled to a rate increase. Mayor Litton also pointed out that the past record of TP&L was taken into consideration - this is only the second rate increase to be requested by TP &L, the first was about two years ago. Present with Mr. Reed was Mr. & Mrs. Galvan from Chisholm Valley and Ned Cruz. NEW BUSINESS: Williamson County Health Unit's request for funding. Jim read the letter from Tom Tears on, Wmson County Health Unit's request for the health budget. Council questioned Mr. Tears on the services actually performed in the City of Round Rock. Discussion of immunization program, well baby clinic .and other services. Council is reluctant to pay for services going to people who are not in the City limits through the school district when the school district refuses to pay their share. Ald. Kitts made motion to table and Mayor will appoint a committee to get with school officials, second Ald. M McConico, motion carries. Next school board meeting is Aug. 27. Mayor appointed Ald. Kitts, Griffith, and McConico to meet. with school board. There was a five minute recess. CITY MANAGER'S REPORT: Need to set up a work session on the budget, also need 142 a work session on the public works report on separate nights. He hopes to have the budget ready in a week. Need to consider doing something with the day care center, now that there will be day care at the new Baptist Church and at Rabbit Hill, to each house 100, so possibly we will only have to worry about the low income children. Need to set date for public hearing for Lone Stan Gas Co. 's request for rate increase Set public hearing for September 4 for Lone Star Gas Co. and action could be taken at regular meeting of September 11. End of City Managers Report. Mayor asked the status of the project. Jim & Cab went to Temple yesterday and they were of the opinion that we could have let the contracts the other night subject to FHA approval. Will hand carry contracts to Temple and -on September 11 execute contracts and start construction September 12. Fire Trucks - The only '_Hold up is they are asking me to submit a letter on how we are going to repay the loan., They have to get letter from the County Commissioners to Temple. Will send letters to the state office. City will show transfer of funds for that purpose. Jim said it is a slow process. Law Suit Gonzales vs. City et al -- Attorney was here Tuesday -- will be taking depositions from witness and he thinks we have a fair chance in the lawsuit. .Parks & Wildlife said it would be late in September before we hear anything on the park in Round leo ck West. Mrs. Krenshaw will come up and have lunch with Mayor and Jim and will write a letter of recommendation. Pool will be completed in about 2 weeks. No further business, meeting adjourned, 9:20 P. M. Respect£ully submitted, Eliz eth Looby, City Se etary SEPTEMBER 2, 1975 The Round Rock City Council met in emergency called session on September 2, 1975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Present. Mayor Litton, Ald. McConico, Breaux, Kitts, Griffith, Mayor stated Ald. Lopez will be late. Jim Hislop, Cab Callaway. Mayor stated that the meeting was called to award contracts so that at the regular meeting we could give notice to proceed. Mayor has all notice of award forms for each contractor. Steifer Painting and Contracting Company, Inc. $71, 183. 00 All alternates left in. Ald. Kitts moved to award the contract, second Ald. Griffith, motion carries. 143 Speed Fab-Crete of San Antonio, $96, 900. 00 All alternates included except the approaches will be asphalt not concrete, discussion. Ald. Breaux moved to award the contract for the Police, Fire, Maintenance Facility, second Ald. Mitts, motion was voted on and carried with one opposed, Ald. McConico. Jack A. Miller, Inc. Street and Drainage Improvements $191, 023. 68. Discussion of priorities on paving. Ald. Griffith moved to award this contract, second Ald. Breaux.. i Motion carries. Discussion followed on starting dates for construction, abil ity to get materials, etc. Mr. Steifer and Mr. Rogers each accepted the Notice of Award and signed same. No further business, meeting adjourned. Respectfully submitted, Eliz eth Looby, City S cretary SEPTEMBER 4, 1975 The Round Rock City Council met in special called session on September 4, 1975. Mayor Litton called the meeting to order at 7:00 P. M. and asked that the record reflect that all members were present . �i PUBLIC HEARING: Lone Star Gas Company, present to represent Lone Star Gas was I Mr. Billy Smith. Mayor asked Mr. Smith if he has presentation to make. He stated that he dons have a presentation to make. It was the council's opinion that thea presentation could he made at the regular council meeting since there were no citizens present for the public hearing. Mayor Litton closed the public hearing to go on to other business. Consider passage of a loan resolution as required by FHA on the sale of the Certificates of obligation for the Community Facilities Project. Ald. McConico moved to adopt the resolution, second Ald. Breaux, motion carries. There being no further business, meeting adjourned 7:10 p. m. Council to go into work session on.proposal of utilities to new subdivision on Chandler Road and on Budget. Respectfully submitted, Eliza eth Looby, Cit�Seretary 144 September 11, 1975 The Round Rock City Council met in regular session on September 11, 11975. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Mayor Litton stated that the minutes should reflect that all members were i present. Also present, Jim Hislop, Gerri Bendele, Cab Callaway, and Tim Wright. MINUTES: Ald. Griffith moved to approve the minutes of the regular meeting of August 14, 1975, emergency meeting of September Z, 1975, and special called meeting of September 4, 1975, second Ald. Breaux. Motion carries. BID OPENING: on the sale of the old municipal swimming pool. One bid Feceived from Henry A. Lackey, Box 419, Rt. 2, Round Rock', Texas. Mayor Litton opened the bid which was 1689. 75 for the y $ pool and the lot. This was. the only bid received. Ald. Kitts moved to reject the bid, second Ald. Griffith, motion carries. PUBLIC HEARING: to consider rezoning of Stella Egger property, 2 acres, from R--1 to B-1. Mayor opened the public hearing on this rezoning. Mayor read the minutes from, the Planning and Zoning Commission meeting of August 28, recommending approval of the change. No one was-present either in favor of or against the proposed'rezoning. Jima stated that Mr. Rabb is willing to give land to widen the street on Logan. No further questions or discussion, Mayor Litton closed the public hearing. RESOLUTIONS AND PROCLAMATIONS: none. APPOINTMENTS: Appoint a member to the Planning and Zoning Commission. Morris Lee Woods has resigned. No recommendations at this time. We will fill the vacancy at the next meeting. APPROVAL OF DISBURSEMENTS: none. ORDINANCES: Authorize the issuance of bonds and certificates of obligations. Mr. Adrian gave a copy of each ordinance to the City Attorney. He stated FHA has agieed to take i $330, 000 in bonds at 576 in addition also agreed to take $69, 000 in certificates of obligation at 51]0. $10, 000 in bands will be sold to First Southwest Company at 6. 577. i Mr. Adrian read the ordinance on the General Obligation Bonds. Ald. Griffith introduced I a proposed ordinance which was read in full. Alderman McConico moved that the rule requiring ordinances to be read at more than one meeting of the City Council be suspended, and that this ordinance be passed, as an emergency measure as stated in the preamble of said ordinance, and that said ordinance become effective immediately from and after its passage. second by Ald. Breaux, motion carries. Ald. Kitts moved that the ordinance be passed finally, second by Ald. Lopez, motion carries. 145 Ald. Fitts introduced a proposed ordinance which was read in full by Mayor Litton. Ald. Lopez moved that the rule requiring ordinances to be read at more than one meeting of the City Council be suspended, and. that this,ordinance be passed as an emergency measure as stated in the preamble of said ordinance, and that said ordinance become effective immediately from and after its passage, second by Ald. Breaux, motion carries. Ald. Griffith moved that the ordinance be passed finally, second Ald. Lopez, motion carries. This ordinance awards the sale of $69, 000 Certificates of Obligation to FHA at 511/1 interest. Ordinance awarding rate increase to Lone Star Gass Co. Since no one was present at the public hearing on September 4, 1975, Mr. Smith will make his presentation to the Council tonight. Mr. Smith told the Council of increased cost of gas, production costs, material, labor, supplies. He pointed out that compared to other cities in the area, Round Rock has the lowest rate. They are asking Round Rock to recognize the .rate of 1. 0399 as authorized by the Railroad Commission. In further discussion he stated that in Round Rock it will mean an average of $1. 37 increase each month, the average bill is $9. 62. Ald. McConico asked why there is not an office in Round Rock. Discussion covered expressions of concern about the efficiency of service in our area, reluctance of gas company to run lines, and Lone Star Gas Co. subsidies. Mayor Litton read the ordinance granting rate increase for Lone Star Gas Co, general service rate for residential and commercial consumers. Further discussion. Ald. Breaux stated that he reluctantly moved to adopt the ordinance approving the rate increase for Lone Star Gas Co. , second-Ald. Griffith. Motion was voted on and carries with one no vote by Ald. McConico.. Ordinance for rezoning Mrs. Eggers property , amending the zoning ordinance from R-1 to B-1, Ald., Kitts moved to adopt the ordinance, second Ald. McConico, motion carries. OLD BUSINESS Consider Williamson County Health Unit's request for funding by the, City of Round Rock. Ald. Kitts, Griffith and McConico met with school sept. and president of the school board and will meet with them again next Thursday night. Ald. Griffith moved to table .until the next meeting, second Ald. Breaux, motion carries. There was a five minute recess. NEW BUSINESS Consider plat of resubdivision of Round Rock West Section 3 Revised. Gerri Bendele presented the council with the revised plat. Mayor read the recommendation of the Planning Commission for the approval of the revision of the subdivision. Motion was made to approve by Ald. Breaux, second Ald. Kitts, motion carries. 146 Consider joining the American Small Cities League. Mayor stated that! the organization was formally formed on the 5th of September. Fee for the City of Round Rock is 1/Z� per capita, which would be approximately $2z. 50. Ald. Kitts moved to authorize the City Manager to enroll in this endeavour, second Ald. Lopez, motion carries. Jim stated that he received a memo from CMH Washington about the Senate & House bills proposing small communities administration. Jim read the memo. He will write Rep. Wright Patman. Further discussion. Consider raising the limits of liability for liability insurance for the City of Round Rock. Ald. Breaux and Jim met with our insurance representative. Present limits: $50, 000 I Bodily Injury and $10, 000 _Property Damage. . Jim stated that suits againsti other cities recently tend to be more than $50, 000. Jim proposes that we expand our coverage which would be worthwhile in the long run, a possible increase in cost of $450. 00 a year. Discussion. Recommendation that we raise the limits to $300, 000- $50, 00;0. City buildings I are inadequately covered, a couple of water pumps are not covered. Further discussion. Mayor recommended that the Council move on and let this be worked out i! the budget. Consider alternatives for Round bock Day Care Center, Discussion of 'anticipated I centers at Mesa Village and new baptist church center to each house 85-1010 children. Originally wanted to see that all kids has adequate facilities without being in competition with. other centers. If we go in with the comprehensive program using 4A i funds from. the department of public welfare,. it will cost around $80-90 or maximum $120-130 and would not be in competition with other centers. Head start has no funds so it couldn't be funded until next year. We could put a 4A program together in about 2-3 months. Further discussion of work needed to finish center. Ald. Griffith moved to instruct the City Manager to expedite with all speed the accommodation of a program in that particular building to take care of our low income kids, second Ald. McConico, motion carries. Have to set up advisory board. Dorothy Wellington is willing to work with City, Lucinda Mercer also said she and the ladies will do any cleaning or whatever needs to be done to get the program going. CITY MANAGER'S REPORT Final inspection on the swimming pool tomorrow morning at 10 am. Engineer, Public Works Director, City Manager and Keith Zars I from Gary Pools will make the inspection, any council member who wishes to may also Corrie. Building permits total $434, 970 all residential construction. Have submitted final copy for FHA approval for fire trucks this morning. Scudday will I run it up there as fast as he can. We will have to let bids on it but don't have to sell bonds. This is just a loan. 14 ( Discussion of West side Baptist Church. Cab will double check the property to see for sure that it is in the city limits. Jim will call all contractors tomorrow morning. No further business, meeting adjourned, Council went into a work session on the budget. Respectfully submitted, ftlizeth Looby, City Sec tart' September 29, 1975 The Round Rock City Council met in special called session on September 29, 1975. Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL: Mayor Litton asked that the minutes reflect that all members were present. Also present Jim Hislop, Cab Callaway, Tim Wright. PUBLIC HEARING: to hear citizens comments concerning the 1975-1976 operating budget. No citizens present. Ald. Kitts moved public hearing be closed, second Ald. Lopez, motion carries. RESOLUTION: "701" Planning Grant. Mayor read the resolution giving the City Manager I authorization to submit applications to Texas Department .of Community Affairs for "70119 Planning Grant. Jim explained the grant, used to revize zoning and subdivision ordinance, maps, public works report, economics base study. It is a 2/3-1/3 deal, we will use salary of Engr. Tech. and Cab and Jim's salaries as our matching funds. Ald. Griffith moved to adopt the resolution, second Ald... Kitts, motion carries. Resolution authorizing the City Manager to apply to Criminal Justice Council for grant to purchase communication and technical equipment for the Police Department of the ' City of Round Rock. Mayor read the heading of the resolution. Jim explained the grant. Technical assistance from Criminal Justice Council such as tape logging equipment and updating our radio system. Another grant to LEAA on .management, we have already had a records study through Texas Commission on Law Enforcement. Officers Education I d and Standards. This will bring the police department up to parr. Equipment can be used by any public safety department . Motion by Ald. Breaux, second Ald. McConico to adopt the resolution, motion carries. ORDINANCES Jim stated we need to adopt *bud get before we set the rate and base. Mayor asked if any visitors had questions on the budget, man stated that . . Dove Creek was pain. . builders destroy curbs. . . lots are overgrown. . . streets are poorly patched. . . trash is abundant. . . railroad crossing_ needs to be fixed. . . Ald. Kitts requested that the 148 railroad crossing be put on the next agenda. Mayor asked that he hold his,' questions until Citizens Communications on the agenda. Consider ordinance adopting the operating budget for the fiscal year 1975-1976. Jim stated that the budget is based on a tax rate of 40% at 1. 25 per $100 valuation, if this is unagreeable to Council then we need to amend the budget to meet the tax rate. Copy of ordinance adopting the budget, ordinance setting tax rate and bond schedule and center column which is blank will be filled in after the audit. Changes are; including $2500 for the Round Rock Housing Authority; Building Official salary was raised $50. 00 i a month, revenues, if we issue $750, 000 of WW & SS Revenue Bonds we mIi2st raise the rates now so that we have 18 months experience with those rates before we can go to the Attorney General's office to det those bonds. City must have 1 1/2 times the amount of .interest and principle payable in one year. Garbage department with the addition of new equipment and landfill cost would be operating in the red. That revenue plus tax increase .will give the necessary revenue needed for this budget. It would mean thel addition of about $2. 00 a month on peoples bills, $1. 00 garbage, $0. 50 water, $0. 50 wastewater. i It is about a 30% increase. Our rates will be equal to surrounding area - Taylor, Rock- dale, Georgetown and are just a step behind Austin. Mayor Latton read the ordinance adopting the budget for the. City of Round Rock for fiscal year October 1, 1975 through September 30, 1976. Ald. McConico moved to adopt Ordinance No. 264, second Ald. Kitts, motion carries unanimously. Consider ordinance setting tax rate and base for the City of Round Rock for fiscal i year 1975-1976. Mayor read the Ordinance No. 265, setting the rate and base at 4076 at $1. 25 per $100 valuation. Ald. Griffith moved to adopt Ordinance No. 265, second Ald. Kitts, motion was voted on and carries with one no vote by Ald. McConico. No further discussion, there was a 5 minute recess. CITIZENS. COMMUNICAT ION Citizens want to discuss situation in Dove Greek. Mayor got a call from Mr. Hensen. Ald. Breaux said he tried to return Mr. Henses's call but was unable to get him, he did look at the property in question, discussion of street cut ordinance relative to large holes and bad cuts in the streets, discussion of breaking of curbs, and railroad crossings. Mr. Hensen wants city to go to court to get this crossing f ixed if this is what it takes. Jim and Ray are to get in touch with the Railroad about the crossing, need to get involved with them on 2 or 3 other crossings before we become a home rule city. Discussion of intersection of US 79 & 81 , also speed limits. Larry Jackson asked council why Austin sets our telephone rates and they receive 3% franchise and under same.agreesnent we receive 211. Jim to check into this. No further 149 business, meeting adjourned, 8:25 P. M. Respectfully submitted, Eliz eth Looby, City Secretary October 9, 1975 The Round Rock City Council met in regular session on October 9, 1975. 1 Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: Mayor Litton asked that the minutes reflect that all members were present. Also present, Jim Hislop, Tim Wright and Cab Callaway. MINUTES: Motion made by Ald. Griffith , second Ald. Breaux to approve minutes of regular meeting of September 11 and special called meeting of September 29. Motion carries. Mrs, Kattner asked about a Bicentennial parade, representing Berkman and Voigt PTA's, having a Bicentennial fall festival on November 15 with supper, carnival and parade. Ald McConico moved to give permit for November 15 for parade, second Ald Griffith motion carries. Mayor reminded them to be sure to get with law enforcement for their safety. RESOLUTIONS AND PROCLAMATIONS: Consider resolution approving the 1974 delinquent tax roll. Mayor read the letter from :Joanne Land, tax assessor/collector requesting approval of the roll, which, indicates a total collection rate of 91%. Discussion of Per- sonal property tax collection. Ald. Griffith moved approval of the 1974 delinquent tax roll, second Ald Lopez. Motion carries. APPOINTMENTS: Consider appointment to the Planning and Zoning Commission. Ald. McConico recommended Jodie Wellington for appointment. Jim said there may be two vacancies. Joe Carlin has said he will resign, Jim has talked to Walter Tibbitts and he would be willing to serve. Ald. Breaux.'moved to appoint Jodie Wellington to fil the vacancy on the Planning and Zoning Commission second Ald. McConico, motion carries. Secretary to send letter notifying him of his appointment DISBURSEMENTS: Contractor hasn't submitted a final on the Swimming Pool yet. Dis- cussion of cool deck on Swimming pool which is chipped in a couple of places. Discussion are.we willing to accept a reduction in price instead of them replacing the cool deck. Mayor-tell them either they fix it or we don't pay for the pool. Ald. Breaux moved that we don't pay the final payment until it is repaired by the pool company, second McConico. Motion carries. ORDINANCES: Consider an ordinance amending the city of Round Rock Water and Waste- water rates: Increasine rates is essential if we are 2oinR to have further expansion of 150 water and wastewater facilities in the next two years. We will need to sell 375, 000 in bonds and we will need 18 months experience with these rates to do so. Aljd. McConico moved to adopt these rates effective December 1, Second Ald. Lopez. Jim stared the budget is based on these rates and it will affect the budget by making a (deficit for one month of expected revenue. Aid. Kitts made a substitute motion that the ordinance be adopted with the effective date of .November 1 with the average months for water consumption to be November, December, January, February and March, second Ald. Griffith, motion carries unanimously. i Ordinance amending City of Round Rock Garbage Rates. Mayor read the heading of i the ordinance changing rates from 3. 00 a month residential to 4. 00 a .month and commercial from 7. 50, 12- 00, 15. 00 and 20. 00 to 9. 00, 15. 00, 17. 50 and 25. 00 respectively. Will increase services with a new truck and added crew. 'Discussion of increased costs of providing the garbage pickup service. Jim said Glenn Neans is preparing to make a proposal on a land fill site. But we will have to wait until he comes in with that proposal. Outside City limits pickup is rate and half the rate inside City limits. Ald. Kitts moved adoption of ordinance raising garbage rates wii;ti I users outside City paying 1 1/2 times the rate, second Ald. Breaux, motion carries with one opposed--Ald. Griffith. Ald. Griffith asked about garbage pickup on Monday holidays---Jim said pick up can be worked out for holidays. OLD BUSINESS Consider comments from Sam. Bass Theater Group--Mary Lee Harris represented the group. Jim advised her that it may take longer thanexpected to get the park funded since the Department of Parks and Wildlife has not received their permanent funding. However Jim should hear tomorrow morning whether the park will be funded. Mary Lee Harris stated that out of 60 questionnaires they sent out they have received only 16 back. She stated that the Sam Bass 'Theater Association i is asking the City for the following: The theater group wants to act as al technical planning committee to work with Jim to insure fully planned facility; Also request $250. 00 to hire a consultant to help develop full--blown outdoor performance center. Council comments included: . . need to decide the type facility needed in the park. . , need to know where we are before we go into it. . problem will be what! is in the construction budget. . depends on the money that we have to work with. . first priority is hike & bike trails, then tennis courts. . Ald Griffith moved that comments be ! tabled until we have more information on t1ja funding and be placed on the next regular agenda, second Ald. Kitts, motion carries unanimously. i i 15� Other business, City has had no further contact with the School Board on the Williamson County Health Unit participation. Check has been mailed to Small Cities. Insurance has been taken care of. NEW BUSINESS: Mr. Neans is not here about the land fill. No other new business. 5 minute recess. CITY MANAGER'S REPORT: Aldermen Kitts, McConico, Mayor Litton will be going to TML meeting in Houston. Jim and Mayor Litton met with the Railroad Wednesday morning and they tentatively agree to have crossing in the park, to repair Burnet Street and repair McNeil Crossings, Bellview, and to try to get their trains through faster. Mayor stated they seemed more cooperative than they have in the past. We have legitimate complaints, we will do what- ever we have to do to pursue it. They stated they desired to come to a mutual agreement with the City. On police car, Henna has demonstrator that has 3to4, 000 miles on it, was a drivers education education car. They are willing to sell it at a reduced price and extend the warranty. Jim asked council if they preferred taking bids or enter a one year lease- purchase agreement. It is a 1975 Impala, darker blue than present car, with the same I . equipment at the present car. Ald. Breaux moved to buy this car on lease-purchase rather than request bids, motion was seconded by Ald. McConico, and carried. CECON has public works report ready, need to have a work session on it. Several people are interested in sitting in on that report. ]discussion. Council sits as Board of Equalization on Oct. 21, have the work session that same evening. CITIZENS COMMUNICATIONS: Mrs. Gleason, Mrs. Brocker, Round, Rock West Section Two, were present with complaints due to road being closed between Section one and two. Mayor explained the developers position. When the school fulfills their contract with the developer then he will pave the road. Further discussion. Pete Camacho complained that the railroad crossing on McNeil Road is very bad._ Could City oil East Fannin.) Discussion. Ald. Breaux moved to adjourn at 8:40 P. M. , second Ald. Kitts, Motion carries. Respectfully submitted, Eliza th Looby, City Secr ary 152 October 21, 1975 The Round Dock City Council met in special called session October 21, 1975 with all members present except Ald. Lopez. Also present were Cab Callaway, Jim Hislop, Tye Collins, Steve Kallman, Curtis Adrian and Chuck Gunby. Curtis Adrian representing First Southwest Company appeared to request that the ordinance passed the 11th of September, 1975, be amended to read !that $10, 000 worth 'of bonds shall be payable to the City National Bank in Austin for First Southwest i Company rather than to FmHA in Georgetown, this amendment has been approved by ! the Attorney General as well as FmHA. Ald. Breaux moved to suspend the ruling that the ordinance be read three times, second Ald. Kitts, motion carried. Ald. Griffith moved that the Council adopt the ordinance with the necessary amendment , second Ald. McConico, motion carried. Chuck Gunby presented a policy to the Council for the use of School and Community facilities as presented by the Round Rock Independent School District. !The policy is attached as part of these minutes. Ald. McConico made a motion to adopt the Policy I for the use of School and Community facilities, second Ald. Breaux, motion carried. There being no further business before the Council, motion was made by Ald. Breaux ! I and second by Ald. Griffith to adjourn into a work session, motion carried. Respectfully submitted, I Joanne Land, Tax Assessor-Collector November 10, 1975 The Round Rock City Council met in special called session on November 10, 1975. Mayor Litton called the meeting to order at 7;00 P. M. He asked the minutes reflect that all members were present except Ald. Kitts. Also present Jim Hislop. Mayor Litton explained that the meeting was for the purpose of approving the I disbursements for FmHA Capital Improvements Projects. He explained that Cab Callaway is out of town on emergency business, but he left his recommendation that approval be given to estimates l and 2 for each contractor. ! Estimate No. 1, Speed Fab-Crete, Original contract amount $96, 904 to construct police, fire and maintenance facility, 40% complete, amount earned $38, 760. 00, less 107o retained $3, 876. 00, amount due this estimate $34, 884. 00. A1d. Breaux I moved to approve Estimate No. 1 to Speed Fab-Crete in the amount $34, 884. 00, second Ald. Griffith, motion carries. Estimate No. 1, Jack A. Miller, Inc. , Original contract amount $192, 153. 52 for 153 Street and Drainage improvements, 5. 05% complete, amount earned $9, 704. 12, less 10% retained970. 41, amount due $8, 773. 71, Ald. McConico moved to approve Estimate No. l to Jack A. Miller, Inc. in the amount $8, 773. 71, second Ald. Lopez, motion carries. Estimate No. 1, Stiefer Painting & Contracting, Inc. , Original contract amount $71, 183. 00 for renovation of City Hall, 3011 complete, amount earned $21, 354. 90 less 10% retained 2, 135. 49, amount due $19, 219. 41. Ald. Griffith moved to approve Estimate No. 1 to Stiefer Painting & Contracting in the amount $19, 219. 41, second Ald. Breaux, motion carries. Estimate No. 2, Jack A. Miller, Inc. Original contract amount $192, 153. 52, 28. 8% complete, amount earned this estimate $45, 696. 75, less 10% retained, $4, 569. 68, amount due $41, 127. 07. Ald. Lopez moved to approve,:Estimate No. 2 to Jack-A- Mill-e-r,--Inc. subject to receiving the money from FmHA, second Ald. Breaux, motion carries. Estimate No. 2, Stiefer Painting & Contracting, Original contract amount $71, 183. 00 60% complete, amount earned this estimate, $21, 354. 90 less 10% retained $2, 135. 49, amount due $19, 219. 41. Ald. Breaux moved approval of Estimate No. 2 to Stiefer Painting and Contractingsubject to receiving the money, second Ald. Lopez, motion carries. I _ Bill from Gibson, Spence, Gibson for legal fees for sale of $69, 000 Certificates of Obligation. Ald. Griffith moved to pay the bill in the amount of $1, 800. 00 to Gibson, Spence, Gibson, second Ald. Lopez, motion carries. Bill for architectural services for Wilson, Stoeltje, Martin for plans for renovation of City Hall. Ald. Breaux moves approval of fee in the amount of $2, 440. 00 to Wilson Stoeltje and Martin, second Ald. Lopez, motion carries with one opposed, Ald. McConico. CITIZENS COMMUNICATIONS Mr. Pierce has agreed to donate fiberglass shower stall for the Police, Fire Facility instead of the the one which is in the plans. Jim will check with Cab and the contractor about it on Wednesday.. Mayor advised Council of meeting at Williamson County Courthouse this morning. Discussion of ambulance situation in Williamson County. Paul Lees, John Figer, Stephen Berry, EMT's from the Round Rock Unit were present to he ar Council's views. Council felt that the City might as well take down the shingle if we let a major service like the ambulance service get away. Ald. McConico asked that a public hearing be held on the ambulance with the County Commissioners before they decide on the ambulance. matter. Jim went to Court on the law suit by Bob Gonzales. The insurance company lawyers settled out of court for $17, 500. 00. the City's insurance company is paying $7, 500. 00 154 while the other individual involved is paying $10, 000. 00. No further business before the Council meeting adjourned at 7:50 P. Zvi, Respectfully submitted, Eliz eth Looby, City Secretary I NOVEMBER 13, 1975 The Round Rock City Council met in Regular Session on November 13, 1975. Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL: All members were present except Ald. Breaux. Also present, Jim Hislop, Cab Calloway, Tim Wright. APPROVAL OF MINUTES: Ald. McConico moved that the approval of minutes be moved from item No. 3 to between item No,.) 11 and 12, second Ald. Lopez. Motion carries. I RESOLUTIONS and PROCLAMATIONS: Jim has application to CAPCO for radia equipment they have approved 3 walkie-talkies, 1 high band radio unit and 3 battery chargers total cost $407+.00, cities portion 1018.50. Jim read the resolution approviI ng the Cities portion to participate in the 75-25 grant. Ald. Griffith moved to adopt the resolution to participate in this program, second Ald. Kitts, Motion Carries. APPOINTMENTS: None, haven't heard Brom Joe Carlin on the Planning and Zoning Commission. APPROVAL OF DISBURSEMENTS : Bill from CMH and Leon Howard for design services on Police, Fire and Maintenance facility. from Leon Howard, bill for $621.87 for engineering, drafting and printing. Ald. Griffith moved to pay $621.87 to Leon Howard, Inc. second Ald. Kitts, Motion Carries. I from CMH, bill. for $870.8+ for design and printing. Ald. Lopez moved! to pay $870.84 to CMH, second Ald. Me Conico, Motion Carries. ORDINANCES: Have petition for annexation from the Catholic Church, Motion made by Ald. Mc Conico to instruct the City Attorney to draw up an ordinance to be presented to the Council, second Ald. Lopez, Motion Carries. Attorney stated that Council needs to put on next agenda that where Oi rdinances have to be drawn up, the cost be formed by person requesting change. OLD BUSINESS: on RR West Park, plans are in the hands of the appraisersy then to BOR I for approval, then we have to review the environmental assessment statement according to federal guidelines. We will find out which month they will fund it. As far as the I theater group is concerned, we still only have enough money to ccnstruct, standard pavillion and sloping field for seating. NEW BUSINESS Ald. Me Conico asked about the kids walking and riding bikes to get to the new school. Can we put 3' strip for walking and biking to the school. through Dove Creek. Jim stated there are State Specifications for marking it off, you must have so much space before you can mark it off. 155 CITY MANAGERS REPORT: Are looking at a new garbage truck from company in Waco for a week. It sells for $16,5OO.00 brand new 75 Truck. Also want to check into getting packer on new body with side loader. He is still looking, however can get lease purchase, but will need Council approval when he decides which truck he wants. The people from the railroad were here last Thursday and explained it is their intention to close Burnet Street and erect a gate and will give Fire Dept. and Police a key for emergencies . Discussion of the crossing - council, is prepared to fright to keep the crossing open. Have had request from TBCH and another water customer about the penalty due on utility bills after the 15th. They feel that they are non-profit organization and as such should not pay the penalty. Council requested the parties concerned have their re- quest put on the agenda and come before the Council and explain what their problem is. Ald. Kitts maintains that the City needs"an• ordinance requiring electricians and plumbers to be licensed and get their own permit. Discussion. Mayor requested this be referred to a work. session. MINUTES: A.ld. Mc Conico moved to approve the minutes of regular meeting of October 9, and special called Meeting of October 21 second Ald. Lopez motion carries. There being no further business, meeting adjourned 7,-35 P.M. Respectfully submitted, Eliza4th Looby, City Secre ry December 11, 1975 The Round Rock City Council met in regular session on December 11, 1975. Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: All members were present, also present was Jim Hislop and Cab Callaway. APPROVAL OF MINUTES: Ald. Griffith moved to approve the minutes of regular meeting of November 13, 1975, second Ald. Breaux. Motion carries. PUBLIC HEARING: Consider rezoning of 6 acres , J. M. Harrell Survey from R--1 and 1-2 to B-1, Westside Baptist Church, Mayor read the minutes from the Planning and Zoning Commission:November 2O meeting. Change requested by Ronnie Marley, Pastor. Planning Commission recommended approval of Zoning change from R-1 and 1-2 to R.-2 rather than. B--1. No one was present representing either side. Ald. McConico asked why the road through Little Oaks won't be opened up. Mayor explained that the traffic through the subdivision would be unduly heavy due to ball games etc. from the school. This is not a connecting street, just has been used by school kids as a short cut from the 156 school. Cab said he has only requested a driveway not a through street, Discussion. Mr. Neans stated that the church doesn't have an easement to get to their property on Lake Creek Drive. No further discussion, Ald. Kitts moved to close the hearing, second Ald. McConico. Motion carries. RESOLUTIONS AND PROCLAMATIONS: Resolution adopting a plan for Citizen participation concerning the Community Development Act, second funding period. Gerri read the resolution. This approves and adopts the citizen participation plan, each member has a copy. It is a requirement of the federal government and we are required to adopt a plan. Aid. Breaux moved to adopt the resolution, !second Ald. i Lopez. Motion carried. Jim advised the council that we need to set t vo dates for i public hearings and suggested December 22 and January 8. Ald. Griffith moved to' I I set December 22, and January 8 at 7:00 p. m. to hold the public hearings on the Community Development Act, second Ald. Breaux. Motion carries. APPOINTMENTS: Consider appointment to the Planning and Zoning Commission to fill vacancy due to Joe Carlin's resignation. Tom Lopez stated that H. A. -Alkire- has expressed desire to be on the commission. Jim stated that Walter Tibbetts is also interested. Ald. McConico stated that the last name should, be selected first. Short discussion. Ald. McConico moved to appoint Walter Tibbitts to the Planning I and Zoning Commission, second Ald. Griffith, motion carries. Secretary to advise Mr. Tibbetts. Also keep Mr. Alkire's name for the next opening on the commission. APPROVAL OF DISBURSEMENTS: Periodic Estimates for FHA Comrsaunity Facility Program. Jack A. Miller Inc. Estimate No. 3 through November 30, ,amount due i $64, 039. 47, 661a complete and progressing on schedule. Aid,. McConico moved to pay the estimate to Jack A. Miller Inc. second Ald. Kitts, motion carries. Estimate No. 3 to Steifer Painting and Contracting Co. from 11 -1 to 12-1, 80% complete, total clue $1Z, 812. 94. Aid. Breaux moved, to pay this estimate to Stiefer Painting and Contr. second Ald. Lopez. Motion carries. Estimate No. 2 to Speed-Fab--Crete, from l 1 -1 to 12-1, 75% complete, total due $30, 523. 50. Ald. Lopez moved to approve this estimate to Speed- Fab-Crete. - Second Ald. McConico, motion carries. Discussion of what is left to do the the Police Fire and Maintenance Facility. Bill from CECON for engineering, Tye Collins suggested postponing until. later, Ald. Griffith moved to table until the end of the meeting, second Ald. McConico, motion carries. I I 157 Estimate No. 5 and final estimate to Gary Pools for swimming pool project. For period June to August, amount due this estimate, $5, 81.2. 43. Aid. Breaux moved to pay this estimate to Gary Pools , second Aid. Kitts. Motion carries. The final estimate to Gary Pools is the retainage which was held on each estimate. Amount of retainage $8, 954. 92. Ald. Kitts moved that the final payment be made to Gary Pools Inc. , second Aid. Griffith, motion carries. 5 minute recess. ORDINANCES: Rezone 6 acres of the J.M. Harrell Survey. Gerri read the ordinance amending the zoning ordinance to change 6acres of the J. M. Harrell Survey from R-1 and 1-2 to R-Z. Discussion, Gerri explained it will be a reli dour book store and there- fore of a non-profit nature. Aid. Kitts moved to adopt the ordinance amending the zoning as stated, second Aid. McConico. motion carries. OLD BUSINESS: Consider issuing Certificates of Obligation for purchase of fire apparatus through FHA Community Facilities Program. Jim explained that we were unable to get loan through FHA, however the FHA will purchase the Certificates of Obligation. Mr. Adrian advised Jim that the City could issue the CO's. Aid. Griffith moved that the City Manager pursue with all possible haste the sale of $60, 000 in Certificates of Obligation for the purchase of fire trucks. Second Aid. Kitts, motion carries. NEVV BUSINESS: Have request for annexation of Catholic Church property, Jim stated the law has been changed by the State legislature, will have to set a date for public hearing, Jim suggested January 8. Aid. McConico moved to set January 8 for public hearing on this request, second Aid. Breaux, motion carries. Jim has letter from members of E1 Amistad Club dated 12-11-75, Jim read the letter requesting the City fill the next vacancy on the police force with a Mexican American, signed by Victor.Valdez, Jr. President. Aid. McConico moved to table until the work session on the 22nd, second Aid. Lopez, motion carries. No other business. CITY MANAGER'S REPORT: We have received four grants: One from Criminal Justice Council for police equipment, tape logging device, change radio equipment to four channel to give us a separate frequency to DPS and inner- city, new antenna and consolette, this is a Z/3 and 1/3 grant.. Chuck has received notification that we will receive low band radios for all our vehicles fire department, civil defence director, Mayor, City Manager, through Civil Defense. 158 Received. $5, 000 grant for management study through LEAA, the study has been done the $5, 000 has been. set aside for implementation of the study. i Gerri is working on street striping agreement with the Highway Department where .they will stripe major thoroughfares which meet certain highway department specs. I We have received confirmation tla t we will receive $8, 000 for Comprehensive planning with TDCA which will pay for the public works report. I We are writing up new zoning procedure at the suggestion of Tim !right, City Attorney. Most of the expense can be borne by the person wanting the change rather than the City. We will rewrite, the subdivision ordinance and retain what works and change what doesn't:. CECON wrote a letter to the contractor on the park in Dove Creek, Cab said he I is performing at this time. If he doesn't perform we will turn it over to the bonding company. Cab said he is having a problem with the sodding of the playground. Have Christmas party for City Employees on the 19th of December lat Brushy i Creek Barbeque for families. Need work session on the public works report and licensing of plumbers and electricians set on the 22nd of December. Library board has informed Jim they have note at Farmers State Bank for i $9, 000 and it is due for payment, and was not included in our budget. May need a work session on that. Set up a work session with the Library Board! I Need furniture for the new City Hall, only $3,500 in the budget and it will take i close to $6, 000 for City Hall and Fire Station. We are looking at moving City Hall I in two weeks. We are not going to purchase the garbage truck when we thought we I were, so we will save some money and personnel hasn't been hired that we were going to hire at the beginning of the budget year. Jim is to find out exactly how much will be required for the furnishings and bring it to the Council. In the budget we have set up $3750. for a 3/4 ton pickup and the best price Henna will give is i $4250, we can buy a 73-74 pickup for $3000 instead of a new one for $4250. i On the garbage truck, 2 companies have 74 trucks in stock and the difference between 74 and 75 truck is almost $4000. Discussion of trucks. Jim proposes to get a used truck wholesale.. Further discussion. Tim will go on vacation December 15 thru 17. People to discuss the thorofare in Round Rock West Section 6. Planning and zoning commission approved the plat subject to the construction of the thorofa:re. John 159 Reynolds with Aus-Tex Development showed the Council the preliminary and explained their reasons for the change from the original preliminary. Mr. Neans explained the background in the original preliminary. Developers never intended to do it, it should be a City, County, or State road. Discussion of the bridge and thoroughfare. Aid. Ald. McConico had Gerri read the portion of the Planning and Zoning Minutes dealing with section 6 of Round Rock, West. Aid. Kitts moved to table for further study, wait until it is brought up on the agenda, second Ald. Griffith, motion carries. CITIZENS COMMUNICATIONS, question brought up on the outcome of the meeting with the School Board on the Health Unit Participation. Kitts, McConico and Griffith attended a meeting in October, School Board totally rejected the request of the Health Unit for partial payment. Further discussion. Bob Gonzales has-private confractor to cleanl up to the low water crossing on lake creek for $800. 00. Ald. Kitts said that is private property on both sides of the creek, council would be hesitant to spend city money on private property, it should be a joint venture of the neighborhood. The park would be the city's only responsibility. Should be sure to check to see that the contractor who will do the work is properly insured. Discussion of street and drainage bill, Mayor recommended to pay Cecon for the street and drainage bill, $18, 167. 08. Aid. Lopez moved to pay invoice on engineering on street and drainage , second Ald. McConico, motion carries. Tye Collins stated the final estimate was $150, 000 on the bridge and feels the billing is in accordance with the contract. He feels separate specifications and separate plans therefore should warrant separate fees. Further discussion. This will be final billing on the bridge plans, if the bridge were built in the future we would then be billed for the additional 2016. Further discussion. Ald. Griffith moved to pay this engineering bill to CECON, Second' Aid. Breaux, motion carries.. One grant for traffic signs for about $3, 000 has been approved, Gerri received notification while Jim was out of town. i There being no further bu-sines s, meeting adjourned, 9:55 P. M. Respectfully submitted, ElizalLth Looby, City Secx Lary 160 December ZZ, 1975 The Round Rock .City Council met in Special called session on December 2Z, 1975. Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: All members were present, also present, Jim Hislop. PUBLIC HEARING: Public hearing on citizens comments on the Community Development Act. Jim stated last year we had meetings with the Citizens Advisory Committee - formulating priorities for application for Community Development. However we i i got turned down. In that preliminary we wanted to pave and put drainage in the "Flat" area. If it is the Citizens Advisory Committee's desire to apply again for the same items we applied for previously, please state as this is what the program is about. Jim thinks we have a better chance this year due to increased ;population and increased pressure from our Congressman. The most pressure in congress gets the most funds. They will also have more funds to allocate this year.j Ald. Kitts asked if we can adopt the same program as we had last year. .Mayor said we can after we receive the input from the Citizens Advisory Committee. Al, Hughes asked if the Council is'ready for that input. Council said yes. The Committee met briefly I i in the back of the meeting room, to determine what their recommendation will be. I Al Hughes spoke for the Citizens Adti*isory Committee, they recommend that the Committee will support the program with primary consideration being allocated for pavement to the "Flat" Discussion as to the specific area referred to as the "Flat". Steve Pena asked if these funds supplement the already existing pawing program. Mayor said yes. Community Development funds will go for. specific items, the program is a three year program, this is the second year of funding. Ald. Kitts moved to accept the Citizens Advisory Committee's recommendation and authorize the City Manager to seek the application, second Ald. Breaux. Jim stated we still haveto have a second public hearing. Motion carries. Mayor Litton expressed appreciation to the members of the Citizens Advisory Committee. Consider amendment to the budget to allow for purchase of furniture for the remodeled office and police and fire building; Jim said total bill will be around --- $7, 000. Can cut off some on the new garbage truck, some on police car, and probably another thousand on the pickup we will buy in Capital Improvements. We have the garbage truck financed from the first of the budget year, and we haven't got it yet, so we have saved three to four months payments on it, about $500 on the police car, and about $1000 on the pickup. One employee we have allocated from the 161 first of the budget year will save $1600 for three months, we haven't hired anyone in the street department yet either. Looks like we will come out better just shopping around than bidding it. Part is corning from property disposal, supposed to be here this month. Talking about the bottom part of City Hall, Cab's office, day room in police and fire station and one desk in the police department. Will put all four in the police office that we have at City Hall. Jim s desk will go to the. Police Chief's office, includes Jim's office, four secretarial "L"s, desk for utility clerk, 3 lateral files, conference table and chairs, three executive desks and chairs and chairs for guests at the desks. Ald. Griffith asked if arrangements have been made for the stove and refrigerator for the fire department. Discussion, have furnishings for the dormitory, four beds and four lockers. Mayor asked about hose racks and all inside storage. Jim feels all furnishings can be obtained for $7000. Ald. Kitts moved to amend the budget to meet $7, 000 for purchase of furniture in new City Fall and Fire Station, second Ald. Griffith, Motion carries. Jim said we will move in the week after the first. The police and fire station will be a week to two weeks after that. CITIZENS COMMUNICATIONS: Ald. McConico brought up the subject of employees taking the City vehicles home. Jim said we need water supt. and dept. heads to have a car or truck at home. Al Hughes said if an employee has to bring the truck back to the yard you lose an hour a day, 30 minutes to get it and 30 minutes to put it up. McConico thinks this is waste of fuel and oil to take them home. Further discussion. Mayor said if our people are misusing the equipment we need to do something about it. Jim should impress upon the employees that these vehicles are for business use only. Mr. Joe Lee Johnson asked about the hiring practices in the City Hall staff. Mayor explained the City Manager has final say on all employees. They are selecting the best qualified person after applications are taken after advertising in the newspaper. We didn't have a minority application for the job when we filled the police vacancy. Jim decides on the clerical help in the city hall. Discussion of the personnel in the City Hall. No further business, meeting adjourned 8:25 p. m. to go into a work session. Respectfully submitted, Elizoeth Looby, City Se, etary I 162 January 8, 1976 The Round Rock City Council met in regular session on January 8, 1976. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: All members were present, also present, Jim Hislop, Gerri Bendele, Cab Callaway, Tim Wright, and Curtis-Adrian. I APPROVAL OF MINUTES: Ald. Lopez moved to approve the minutes of the regular _ meeting of December 11, 1975 and special called meeting of December ZZ 1975 as written, second Ald. Breaux, motion carries. i PUBLIC HEARING: Mayor Litton opened the public hearing to consider the rezoning of Mesa Park Section IA, Lots 1-11, Block "P", from R-1 to R-lA as requested by Mesa Park Corporation. Maury Hood made the presentation for Mesa Park Corporation I explaining the lots will serve as a buffer zone between a dense multi-family section and a single family residential section. There were no further comments on this heaving. Consider zoning change request for Mesa Park Corporation, R-1 to B-2, Mesa Park i Section IV. Maury Hood made this presentation, explaining intended use as small I clinic with no overnight patients and a drug store as well as possibly other offices I forming an office park. The Planning and Zoning Commission: recommended change from R-1 to B-1. Mr. Hood said this was acceptable to Mesa Park Corporation, and they changed their request to conform. After further discussion, public hearing was closed. RESOLUTIONS AND PROCLAMATIONS: Consider a resolution authorizing the City I Manager to enter into an agreement with the State .Department of Highways and .Public Transportation, throughr the Governor's Office of Traffic Safety, to stripe ;City streets I meeting certain requirements as set forth by the Governor's Office of Traffic Safety. .Jim explained the program and told council that it would be next summer before they would be able to do the striping. Ald. Breaux moved to adopt the resolution, second by Ald. McConico, motion carries. APPOINTMENTS: None APPROVAL OF DISBURSEMENTS: Cab explained the estimates as follows; - Final Estimate to Stiefer Painting and Contr. Co. , 100% complete plus change order adding $826. 36 to original contract. Total payment on this estimate is $29, Z99. 56. Original contract amount, $71, 183. 00, adjusted contract amount, $72, 009: 36. This estimate includes the 10% retainage. Cab has a list of things to be corrected before i they will receive the final check. Ald. Breaux moved to pay this final estimate with the stipulation that the corrections be made prior to the contractor receiving the check, January 8, 1976 163 second, Ald. McConico, motion carries. Jack A. Miller, Inc. Estimate No. 4, 877o complete, amount of this payment, $35, 948. 37. Total paid, $113, 920. 25, total retained on the 8716 completion, $16, 649. 84. Still have to complete Montclair, FFairlane, and Eggers and paving on McNeil crossing, delineator posts have to be put in, clean out ditches and finish driveways. Council asked that Cab make sure that the contractor level up where he has been dumping by the school. i Further discussion, Ald. Breaux doesn't feel the contractor is 8770 complete. Ald. McConico asked about the driveways in Little Oaks, he doesn't feel they are completed correctly, too big a bump in the driveways. Cab explained this is due to the size of pipe required to move the quantity of water through the ditches without- the pipes stopping up. Ald. Griffith asked Cab if the contractor will replace the asphalt on the drives which were torn up by the contractor. Cab explained that where asphalt was in place the contractor will return the driveway to the same condition before paving. Ald. Griffith explained that he feels they could not be 8710 complete since there are hundreds of driveways which need to be finished to the original condition. Further discussion. Cab pointed out that the contractor still has close to 60 days ©f working time left as well as $50, 000. 00 still to be requested. There being no further discussion, Ald. Griffith moved to pay the periodic estimate number 4 to Jack A. Miller, Inc. , second Ald. Lopez, motion was voted on and carried with one abstaining, Ald. McConico. No other disbursements, Mayor called for five minute recess. ORDINANCES: Consider an ordinance requiring all traffic control devices installed in the City of Round Rock to conform to the Texas Manual on Uniform Traffic Control Devices for Streets and Highways. Jim stated that this ordinance is required by the Highway Department in order to receive the sign grant. Tim explained this ordinance makes all existing traffic control devices legitimate and all future traffic control devices conform to the standard. Ald. Kitts moved to adopt the ordinance, second Ald. Griffith, motion carries, Consider an ordinance rezoning Lots 1 -11, Block "P", Mesa Park Section IA, This change was discussed at the public hearing. Ald. McConico moved to adopt the ordinance second by Ald. Lopez, motion carries. Consider an ordinance rezoning Lot 1, Mesa Park Section IV from R--1 to B-1. This change was discussed in the public hearing. Ald. Breaux moved to adopt the ordinance amending, the zoning ordinance on Lot 1, Mesa Park Section IV from R-1 to B-1 as requested by Mesa Park Corporation, second Ald. Lopez, motion carries. 164 January 8, 1976 Consider an ordinance defining a procedure for utility extension outside the City limits. Due to frequent requests by subdivisions outside the City limits for City water service, the council felt it necessary to adopt a definite policy for such utility extinsions. This is the policy brought up by the engineers after several work sessions with the Council. There was some discussion on the Section which would not allow water to be provided to any one who does not have sanitary sewer service. This ordinance applies to new sub- divisions which are approved after the date of this ordinance. The City is under no obligation to serve water outside the City limits, so it would have to be by contractural obligation to serve these areas with water. Ald. Kitts moved the ordinance be adopted, second Ald. Griffith, motion carries. Mayor stated we have a copy of the contract with the County Ambulance Service. He requested Council give Mayor authority to enter into the contract with the County. Mayor read the agreement. Discussion over the part of the contract which stated how and when the contract can be cancelled. Ald. McConico moved to authorize the Mayor to enter into the agreement with the contract but get a clearer definition as to the 3,0 days when it can be cancelled, second Ald. Lopez. Ald. Griffith asked about the first section, the city will not have any control over the ambulance service. What if we want the ambulance drivers to wash fire trucks or something like that. Further discussion. Several council members expressed a desire to see the contracts of Taylor and Georgetown. No further discussion, motion was voted on and carried. Mayor will go to the next Commissioners meeting. QLD BUSINESS: Consider issuing Certificates of Obligation for the purchase of fire apparatus through FmI3A Community Facility Improvement Program. Mr. .Adrian explained the steps he has taken to date. He stated there are three ways to go, 1. Issue Certificates of Obligation, Z. Have a bond election and issue tax bonds and 3. Issue tax warrants. He stated that the first method id the best and quickest. Mr. Adrian stated we could move this in a matter of four to six weeks. Ald. Kitts moved that Mr. Adrian proceed with the issuance of Certificates of Obligation for financing of the fire trucks, second Ald. McConico, motion carries unanimously. NEW BUSINESS: Consider approval of final plat of Chisholm Valley Section III, Doyle Hickerson, Developer. This plat has been recommended for approval by the Planning and Zoning Commission by unanimous vote. Council looked over: the plat. Cab is to be sure Mr. Hickerson is aware he is to put in meter boxes and street signs. Ald. Kitts moved to approve the final plat of Section III of Chisholm Valley, second by Ald. McConico, motion carries. January 8, 1976 165 Consider agreement with 'Texas Baptist Children's Home concerning the use of the Northside School. School Board has agreed to let the City use the building. Mayor asked Mr. Wright to read the agreement. Discussion, should be spelled out in the description as to the specific building we are referring to. Approve subject to the more particular description being put into it. Ald. Kitts moved to accept the lease with the addition of further description, the Mayor being authorized to execute the contract after the description has been corrected, second Ald. Griffith, motion carries. Contract between the Texas Department of Community Affairs and City of Round Rock for a 701 Planning Assistance Grant. TDCA portion is $5, 333. 00, the total amount of grant is $8, 000. 00 with the City's portion to be in-kind. The grant is broken down into several sections as to the type of work to be done. It spells out what we have to do in each section. Ald. Breaux moved to approve this contract and 'to authorize City Manager to enter into the contract, second Ald. Lopez, motion carries. OTHER BUSINESS: A resolution authorizing submission of Community Development Application. Ald. McConico moved to adopt, this resolution authorizing the City Manager to submit the Community Development Application, second Ald. Kitts, motion carries. The second public hearing on the Community Development Act will be on January 15. CITY MANAGER'S REPORT: Ald. McConico asked about the day care center. Jim said Raleigh Elliott and Texas Department,of Public Welfare are formulating a plan and will probably present it at the next council meeting. Don't know of any money authorized for Williamson-Burnet County Opportunities, but they are working to try to get some funds. Had a truck in the budget for $3750 and we can't buy a new one for that so we talked about buying a used truck. Jim has found' 172 International with 27, 000 miles, with utility beds, 3f4 ton power steering, automatic transmission, new tires for $1475. 00. On 31st of December, 1975, CECON submitted to Texas Utility Commission the existing utility area and proposed utility area. We have to get a Certificate of Compliance by March CECON got in touch with Walter Wells, General Manager of the Brazos River Authority by letter stating that the City is interested in purchasing water out of the Brazos River Authority, and requested a contract from them. CITIZENS COMMUNICATIONS: Larry Jackson as Bicentennial Commission Chairman stated there is a great deal of interest in moving the Palm House to the lot next to City Halt, and Dr. Moore's office. People are interested in establishing a museum in Round Rock. He is getting some groups to agree to underwrite .the costs involved in it and hopes to have something definite in about two weeks. Jim contacted the Texas Historical ,ianuary 6, 1Ito 166 Commission on a grant. Have a grant available for 5010 of the cost of renovation. There is a possibility it could be funded. Mayor hopes it will be a project which! can be completed and not hang loose a long time before it is completed. Mayor stated that on the 15th of January, next Thursday, at 2:30 Congressman Poage will be speaking at the High School and then he will be free for an hour or two and wants to look over some of our FmHA projects and Mayor would like all that could to be here between 3 and 3:30 to welcome Congressman Poage at a reception in the new building. Also next Friday afternoon around 4:00 the official bicentennial wagon drain will be in i Round Rock. Singing group accompanies them and puts on a 45 minute performance. They will perform at Round Rock Middle School, at 1:30 and 2:30. The wagon train consists of 4 or 5 wagons, 20 people and they will camp overnight at Old Settlers Park. The tour is sponsored by State of Pennsylvania. and Gulf Oil Co. There being no further business, meeting adjourned, 9:40 p. m. Respectfully submitted, Eliz eth Looby, City Se e Lary January 15, 1976 The Round Rock City Council ..met in special called session on January 15, 1976. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: All members were present, also present, Jim Hislop, Cab !Callaway, Tim Wright, and Gerri Bendele. PUBLIC HEARING: Consider citizens comments on proposed Community Development Program for the City of Round Rock. Have had the first public hearing on it, this is the second one. If there are no major changes, Jim will turn in the application to HUD tomorrow. The application has been turned into CAPC© for review. Propoi e to spend $100, 000 on paving and improving the drainage in the "Flat'' area. Are basically applying for same program we had last year. No further recommendations, Mr. LeClair I said their recommendations remain the same. Public Hearing to consider citizens commendt on proposed public facility report for the City (1976-2000) Mayor stated it is to plan for future growth in the City and to have something from which to work to control our growth. He thinks it is a realistic approach to prepare to meet the anticipated growth. Jim said the engineers have a short presentation. Council has copies of the report. Jim stated that it is a fact that we will grow from Austin and we need to start to cope now. Steve .Kallman with CECON made the presentation, January 15, 1976 167 outlining the content and major topics in the report. Growth patterns are anticipated which will be similar to other small satelit-e cities. Estimated population for the next 25 years in 5 year increments: 1980, 7500; 1985, 11, 000; 1990, 16500; 1995, 24, 000; 2000, 36, 000. He pointed out the study area on the map, two water service levels exist, one at Westing- house and one in central Round Rock. Low pressure problem in north and northeast section, elevated tank will alleviate these problems. Also have pressure problems in the Round Rock West Subdivision. Need to establish an intermediate service level. Also planned expansion of existing pumping station. Service level 2 and 3 to be expanded. Well supply is adequate until 1982. CECON has applied to Brazos River Authority, Round Rock can be assured of adequate water supply from this source. He also covered sections on sewage treatment and wastewater collection. Present treatment facility was expanded in 1972 to serve population of 4500. Current estimated population is 5000. New plant is proposed at Brushy Creek and Lake Creek. Existing plant will soon be overloaded. Existing lift station at Lake Creek is presently overloaded. Planned interceptors will help relieve the overloaded lift station and treatment plant Streets and bridges-Major highways were mentioned, existing major areas that need improvement: ''Flat10, West Bellview, George- town Street and Bridge, and East Main from Trinity Lutheran Home to City Limits needs I widening. Some future major arteries on the east side of town to connect 132.5 south to US 79 on north. Also planned widening of Highway 62Q. Future artery to connect McNeil Road and 1325 under power line easement. Four major drainage areas in the study. Utilization of federal creek management is requested, maintenance program should be established. City has joined national flood insurance program. Solid waste program is also included in the study. Should take steps to guarantee use of Georgetown site until we have our own site, which needs to be acquired at this time. Ideal site is east of 35 and northeast of City, 15 - 20 acres would be required. Also discussed public buildings, parks and recreational facilities, and capital improvement programs. Steve turned the meeting back over to the Mayor. Mayor asked visiting developers and builders for any questions on the study. Short discussion on the presentation. Public hearing on petition for annexation of Catholic Church property. Discussion. If property adjoins the City on two of its boundaries, then it can be annexed. They will have to file a -petition pointing out that it does meet this requirement. Ralph Harris offered all information he has on the area. After discussion of the location, public hearing was closed. Mayor called for a 5 minute recess. ORDINANCES: Consider amendment to ordinance providing for furnishing of water and January 15, 1976 168 sewer service by the City to subdivisions outside the city limits. Tire Wright read the amendment. Amends section 1 (4) stating that we would furnish water service to people .outside City limits if it was an existing subdivision, same for section 1 (6). Ald. Lopez moved to adopt the amending ordinance, second Ald. McConico, motion carries. DISBURSEMENTS: Estimate No. 3, Speed Fab-Crete on the police and fire station. 90,% complete, amount due this period, $13, 081. 02, this leaves about $19, 000, in retainage. Discussion of wash racks, gas tanks and pumps, approximately 4 weeks of working time left, work yet to be done. Ald. Kitts moved this estimate be paid, second Ald. Griffith, motion carries. No other disbursements. Review plans ;for Sam Bass Theater Association, Mrs. Harris has asked this item be withdrawn. The petition for annexation will also be withdrawn since it cannot be taken care of at this time. Consider request for service outside city limits by Brushy Bend Park, Inc. Ken Strange represents the owners and made the presentation. Presently 66 occupied homes in Brushy Bend, expected 182 homes when the subdivision is completely built, 421 acres in the subdivision. All members have a copy of the report. Discussion of the lines up to the subdivision, sizes for domestic flow, a master meter at the enol of —; { the City line. Contract would be with Brushy Bend Park, Inc. Two water districts could be set up. There would be a sewercollection system and sewer treatment facility. Presented map of the area. Requested enteringinto agreement for water service so the may enter into first water district. Further discussion. Basically asked the city to furnish water to them under the city's policy and that authorization be given to negotiate the final terms of the contract as well as the rates. Ald. McConi.co moved that the City Attorney and City Manager are empowered to negotiate with the Brushy Bend Park Inc. and submit proposal to council, second Ald. Breaux. City would furnish water service outside city limits with a suitable contract. Motion carries. CITIZENS COMMUNICATIONS, None No further business, meeting adjourned, 9:22 P. M. Respectfully submitted., Eli &th Looby, City Slocretary 169 February 12, 1976 The Round Rock City Council met in regular session on February lZ, 1976. Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: All members were present, also present, Jim Hislop, Cab Callaway, Gerri Bendele, Tim Wright. APPROVAL OF MINUTES: Regular meeting of January 8, 1976, and special called meeting of January 15 were approved by motion made by Ald. Griffith, second by Ald. Breaux, motion carried. RESOLUTIONS AND PROCLAMATIONS: Mayor read the resolution to extend a loan on municipal swimming pool, Ald. Kitts moved to adopt the resolution, second Ald. Lopez, motion carried. APPOINTMENTS: Mayor read a letter of resignation from Solon M. Walker who served on the Round Rock Housing Authority. Mayor stated he has done a tremendous service while on the Housing Authority. Ald. Lopez moved to accept the resignation, second Ald. McConico, motion carries. Mayor asked for recommendation to fill the vacancy. Ald. McConico recommended appointment of Eddie Dotson to the Housing Authority. After short discussion Ald. McConico moved to appoint Eddie Dotson to the Round Rock Housing Authority, second Ald. Lopez, motion carries. Secretary to notify Mr. Dotson. Mayor read letter of resignation from Oliver Berglund, from Board of Williamson- Burnet County Opportunities, Inc. After some discussion, Ald. Breaux moved to appoint Tom. Lopez to fill the position, second Ald. McConico, motion carries. APPROVAL OF DISBURSEMENTS: Approval of disbursement for Periodic Estimate No. 5 to Jack A. Miller, Inc. for Community Facility Street Paving Project. Cab read the estimate; total due $5, 861. 7Z, 89% complete. Ald. Griffith made statements: cannot approve any more payments for this project at this time, complaint is not with the construction personnel, just don't think they are 89% complete, and will not vote for the disbursement of this estimate at this time. Cars drag when they go in their driveways, don't think these things are being corrected. It would be a waste if we have to go in and complete with city crews. There are some intersections which take you off the pavement to negotiate a corner. I am very displeased. Ald. McConico agreed with Mr. Griffith and also will not vote for this disbursement. Mayor thinks the problem is with the engineers not the contractor. Steve Kallman, with CECON, explained it is very difficult to design open street sections in existing neighborhoods. The size of the pipe selected to carry the water flow has caused the humps. Engineers have instructed the contractors to install as much base as possible up to one foot so that no cars would drag when entering r eIDrLia ry l/-, 1 y f /0 the driveway. Ald. Griffith asks when these corrections will take place, will the unapproved estimate help or hinder the correction of these problems. Steve Kallman feels the City still retains enough money to assure the correction. of all problems by the contractor. He explained that any items existing before the paving, which were removed or destroyed by the contractor, will be replaced in their original or better condition, including mailboxes. Ald. Kitts asked about the fill they are dumping on a lot, which has not been bladed out. Ald. Lopez moved to pay the estimate, second Ald. Kitts, motion was voted on as follows: In favor, Ald. Breaux, L pez and Kitts, Not in favor, Ald. McConico axil Griffith, motion carries. Approval of Estimate No. 3 to Donald Goodnight for Lake Creek bark Project. Cab stated the project is 100% complete with 10% retainage. This is complete except for the pdnch list of items to be corrected.. Discussion. $4004. in retainage isn't much money to assure completion of the contract, discussion of all itel to be corrected. Ald. Kitts moved to withhold payment and give the contractor until March 1 to complete the project, and if not completed at that time, to turn the project over to the Bonding Company, second Ald. McConico, motion carries. No disbursement for Speed-Fab Crete. ORDINANCES: Consider an ordinance establishing a 35 mph speed zone on FM 620 at Round Rock High School,. We have received a letter from the highway department requesting change of speed zone on 620 at this location. The ordinance has been provided by the highway department. Change in zone is from Highway 35 to the City limits gust past the high school on 620. Mayer read the caption of this ordinance. Ald. Griffith moved to adopt the ordinance, second Ald. Breaux, motion carries. Consider approving the ordinance approving contract to provide water service to Brushy Bend. Park Inc. This was discussed at a work session on Monday night. .Tim read the ordinance approving the contract and authorizing the Mayor to enter into this contract with Brushy Bend Park, Inc. .Ald. McConico moved to ad pt the ordinance second Ald. Lopez, motion carries. OLD BUSINESS: Ald. Griffith asked about the ambulance contract, Mayor reported that it has been signed and returned by the County Commissioners. NEW BUSINESS: Ald. McConico made a motion to move 9E to the first item under new business, second Ald. Lopez, motion carries. Item 9E is the audii which was presented by Dennis Bartsch, of Harold V. Simpson and Co. , CPA's. He went over each section of the audit explaining revenues and expenditures. After the presentation Mayor asked what the general status of the City is. Dennis stated that tremendous February 12, 1976 171 growth is occuring in the city and most of the expenditures are for capital outlays. Ald. Breaux moved to approve the audit for fiscal year 1974-1975 as presented by Dennis Bartsch of Harold V. Simpson and Co. , second Ald. McConico, motion carries. Review plans for Sam Bass Theater Group's indoor-outdoor theater. Mary Lee Harris gave a brief history of what they have done, and description of the type of facility that they propose. She asked that the city commit themselves to adopting the idea and to go ahead with the plan for the stage. Jim stated that we have submitted the preliminary plan to BUR, they have approved and will fund if the funds are available. We are presently awaiting the appraisal to come back on the property. We then have to submit it to Parks and Wildlife and BUR and if they accept it then we will get the funding, $32, 000. is only an approximate figure used for submission. We will have to build the pavillion as an open, free standing building, as this is the only type structure they will fund. Jim advised the council not to make committment until BUR has approved it. Mary Lee asked if the council has ,considered an arts council. Mayor said no. Council stated appreciation for the presentation, however, was unable to make a committment as yet. Consider proposal for day care program in the City of Round Rock. The program will serve 40 children, our cost would be $24, 000. We will receive $10, 000 from TDCA and will have $4, 000 to $5, 000 left in the day care center fund, leaving a balance to be funded of $9, 000 to $10, 000. "There will be a minimum of 60 days, from the time you submit the application to the actual beginning of operation. Dianna Speis, with DPW, stated DPW would provide 700]o matching funds. Program can serve three types of children 1 y current welfare recipients, 2) income eligibles, whose income is low enough to meet federal poverty guidelines, and 3) ineligible incomes, whose income is above federal poverty guidelines. DPW will put up 70% matching funds on the first two types. They will pay fair share of all of the costs of running the center, salaries, fringe benefits, supplies, utilities, equipment, and any other costs to run the program. Cost would be about $160. a month for a child in the third group in a program of this nature. Jim stated that he doesn't think we can come up with a better program, this is the best available. Ald. McConico move d to authorize the City Manager to enter into the agree- ment with the Department of Public Welfare for the child development program for the first two types of children, second Ald. Breaux, motion carries. Consider request of Edwin J. Boxmer, Jr. to annex his property which is presently in Austin's ETJ. Jim stated that if two cities ETJ's overlap, the smaller city must 172 rebruary 12, 1976 first receive approval from the larger city to annex the property. Ald. Kitts moved that the City Manager be authorized to negotiate with the City of Austin on this, second Ald. McConico, motion carries. Consider acceptance of deeds from the developer of Round Rock West to the property lying within an electric utility easement in that subdivision. Tim read'the letter offering the deeds to the property under the power lines in Round Rock West. After some discussion with Mr. Neans, Ald. Kitts moved to accept the two deeds, second Ald. Griffith. Further discussion, motion was voted on and carried. CITY MANAGER-IS REPORT: On February 26, there will be a Region X TML meeting in Brenham, and need to know who wants to go with wives. Let secretary know. Have had problem on alley between RR Middle School and next street, alley used for various things, as an access, short cut, dump. Can't close off the,alley because of the utility easement. Property owners have asked about construction -of gates with keys to public safety departments. Three people have asked about closing the alley, which is a dedicated alley. Council instructed City Manager to take the 'ties out and blade it out and clean up the alley, leaving the ties out. Have been considering a natural drainage concept which retards the flow of run- off water and reduces the chances of-flooding. Jim will file the HUD application around noon on Friday. Mayor and Ald. McConico asked about looking at vandalism of public property, Tim will discuss later. We obtained a well site .from Mr. Barton. when we did Westinghouse project, and think we have fulfilled our end of the obligation., but he keeps calling and asking for further work. Mayor suggests attorney read the contract we have with Mr. .Barton and anything requested beyond that, inform him we have fulfilled our obligation. City Attorney answered Mr. McConico on vandalism, and was instructed to draw this ordinance for a work session. Ald. Kitts asked if any more work was done on the two ordinances on the bonding of electrical and plumbing contractors, and licensing of electricians and plumbers. Tim said it would be ready for the next meeting. Ald. Griffith asked the latest status of bonds on fire trucks. Docket'has been sent to the State office and as soon as it gets back to'Georgetown we will know if it is approved. On Catholic Church property, it is bounded on only one side and therefore we cannot annex the property. No further business, meeting adjourned, 10:30 P�'m. Respectfully submitted, 1. 4 3 March 11, 1976 The Round Rock City Council met in regular session on. March 11, 1976. Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: All members were present, also present Jim Hislop,, Cab Callaway, Gerri Bendele and Tim Wright. APPROVAL OF MINUTES: Ald. McConico moved approval of the minutes of the regular meeting of February 12, 1976, second Ald. Breaux, motion carries. ORDER OF ELECTION: Mayor Litton stated that the order needed to be passed for the election, Ald. Breaux introduced the election order and resolution, second Ald, Lopes motion carries. Mayor Litton appointed the election officials, Marga-ret Nauert, Presiding Judge; Dorothy Callaway, Alternate Presiding Judge; Mrs. Ofelia Hernandez, Mellownie Johnson, and Margaret Lees as Clerks. Election to be held. April 3, Round Rock Public Library. All papers are in order in both english and Spanish. RESOLUTIONS. AND PROCLAMATIONS: Consider a resolution establishing responsibilities of applicants requesting a zoning change. Mayor read the heading of the resolution establishing applicants as being responsible for the clerical work involved. Personally �— see that all notices provisions are made in accordance with the zoning ordinance. That at the time of the public hearing each applicant will present with publishers affidavit of publication of the notice. Each shall present to the Planning and Zoning prior to the public hearing a list of names of each landowner and the date each notice was mailed. They should provide the proposed ordinances to City Attorney at least three (3) days in advance of the City's action on the zoning change.. Discussion, this will speed up the process for them and lessen the load at City Hall. Ald. Kitts moved to pass over the reading of the resolution and moved its adoption, second Ald. Griffith, motion carries. Consider appointment of Dr. Robert L. Peters, Jr. D. O. as health officer for the City of Round Rock. Mayor recommended that Dr. Peters be reappointed. Ald. Griffith moved to re-appoint Dr. Robert L. Peters, Jr. D. O. as city health officer, second Aid. Kitts, Motion carries. DISBURSEMENTS: Consider approval of final estimate for Jack A. Miller, Inc-. for street paving project. Cab explained the estimate, this is estimate no. 6 rather than the final,estimate. Ald. Griffith reported that Mr. Kitts and himself and Tye Collins, Steve Kallman had the opportunity to visit each area covered by this estimate. Mr. Griffith stated he is definitely convinced that driveways and other areas are going to be taken care of and he does not have the regular objections that he has had previously. 174 March 11, 1976 Two weeks ago he observed both city crews and contractors machinery-going over driveways and doing shoulder work and had spent two afternoons with Crab and was invited Wednesday with Mr. Collins, etc.. and was pleased with Mr. Collins' attitude i about the situation. Cab said they have mailed Jack A. Miller a punch list of items that need to be corrected before the final. Ald. Kitts moved the estimate be paid, second Ald. Breaux, motion was voted on and carried with one ''no" vote by Ald. McConcio. Consider approval of periodic estimate to Donald Goodnight for Lake Creek Park project. Letter from CECON explaining the items yet to be done on the punch list was read by Jim. Jinn advised that the council pay the estimate. The contractor is 180 days over.the contract time, minus the rain days allowed. Cab stated that he I doesn't feel the contractor tried to complete the project last winter whiff e it was dry. Ald. Griffith. asked Steve Kallman if he has had any word from the. bonding company. i He stated he has not. Ald. McConico would like to move that we talk with the contractor, the engineer, city manager and public works director. Council previously i agreed that he had X number of days and then he has to pay $50 a day for damages. Ald. Kitts moved that this be tabled until such time that the City Attorney has -: examined the contract and returned to us, second Ald. McConico, motion carries. Consider approval of final estimate to Speed Fab-Crete for police, fire and maintenance facility. Cab asked it be approved subject to the minor items to be repaired or finished. Ald. Kitts moved the periodic estimate be paid on Cab's approval of the final items, second .Ald. McConico. Motion carries. Cab said there I is also a change order that adds $425. 00 for items that we have had to add, Ald. Kitts moved to include.change order with final payment, second Ald. McConico, i motion carries. Consider approval of payment to First Southwest Company for financial advisory I fees for sale of bonds. Amount of fee is $9, 064. 50 Ald. McConico moved to pay this bill to First Southwest Company for $9, 064. 50, second ,Ald. Lopez; motion carries.. Mayor expressed appreciation to Mr. Adrian for the fine job., ORDINANCES; Consider ordinance amending zoning ordinance by.rescinding and amending portions of Section 21. 1 of that Ordinance. Motion was made by Ald. Lopez second by Ald. Breaux, to adopt the ordinance, motion carries. Consider ordinance regulating licensing of electricians. Tim. statedAat Gerri was working with him on the ordinance and will have it ready for the next regular March 11, 1976 115 meeting. Aid. Breaux asked for mur.dcipal bonds to work in the City, discussion, Ald, Kitts would like to have a work session set up this month. Aid. McConico would also like a work session on vandalism of ,public property at that time. Ald. Lopez moved to table until we have a work session, second Aid. Griffith, motion carries. OLD BUSINESS! none. NEW BUSINESS: Discuss procedure for collection of delinquent taxes. Jim said we have now approximately $40, 000 in outstanding taxes from 1970 through present. He requested authorization to pursue with City Attorney some process of collecting delinquent taxes. Tim stated that we can sue for the taxes and penalty and interest and we have the might to foreclose. He said just a letter will often collect a lot of taxes. Aid. Kitts suggested a work session on this also. Aid. Kitts made the motion to table for work session to give attorney time to come up with some suggestions, second A-ld. Griffith, motion carries. Consider approving final plat of Round Rock West Section 5, Gerri presented the plat to the council. Aid. Breaux moved to approve the plat as laid out, second Aid. McConico, motion carries. Consider approving final plat of Cimarron (formerly known as Woodcreek Section of Round Rock West) NPC is requesting the approval of this plat. This section was approved last Thursday night by the Planning and Zoning Commission. Discussion. Ald. Kitts moved that this plat be approved subject to the end of Woodgreen Drive having a paved turnaround, second Ald. Breaux, motion carries.. Consider approval of the final plat of Cimarron Section 2 (formerly known as the Oakridge Section of Round Rock West) Aid. McConico moved approval of Section 2 of Cimarron, second Aid. Lopez, motion carries. Mayor Litton asked about the stop signs in Eggers Acres. Cab explained that they will be changed over when we receive the brackets. They will be changed to face on Karolyn , 2 way stop on Karolyn and Eggers and 4 way stop on Virginia and Eggers. j - Ald. McConico asked if we have any stop signs in Round Rock West. Cab explained we have 186 stop and yield signs through the state, however we haven't received the brackets yet. We also have street signs for Round Rock West. Aid. McConico brought up discussion on loose dogs. Citizens from Round Rock. West and Eggers Acres joined in the discussion on dogs. Mayor stated we are reluctant to use tranquilizer gun, however, actually filing charges against the owner or owners of dogs would provide an equally effective measure. Citizens expressed desire to either enforce the ordinance or get 176 March 11, 1976 it off the books. Further discussion with council expressing; intentions of rigid enforcement of the ordinance on dog control. CITY MANAGERS REPORT: Jim stated Mrs. Ebling, Williamson-Burnet County Opportunities, Inc. has submitted preliminary papers and the day care center should be open about May 1 s t. City has an ambulance that was used as city ambulance and has recently been used as a back up for the County ambulance. The fire department has asked for use of the vehicle as a, rescue vehicle by adding extra equipment. Still working on the deal with Charlie Barton. City Attorney has reviewed the contracts and the contracts don't say anything about the continuing work. Mr. Barton said the problem was when we-cut the line 4 years ago, we opened up a ditch and the rain came and water and mud silted up the tank. According to Mr. Barton he told them that the tank was silted up and l cow and 2 sheep have drowned and we. should fence off the tank and when it is dry and the water is down enough we should send machinery and dredge out the tank while it is fenced off. Jim said this could be very expensive. Mr. Barton said if we don't do it , he will have it done and send us the bill and if we don't pay it he will take us to court. Attorney advised the Cit} not to do anything if this is covered by our liability insurance. Council comments were that we have done enough; have done too much; if policy covers stop and if not covered, fix it up and get a complete release from all liability. There being no further business, meeting adjourned, 9:05 p. m. Respectfully submitted, v Eliza eth Looby, City Se&tary April 5, 1976 The Round Rock City Council met in called work session on April 1, 1976. Mayor Litton called the meeting to order at 7:13 P. M. ROLL CALL: All members were present, also present, Jim Hislop, Cab Callaway, Gerri Bendele, Tim Wright. WORD SESSION: Consider an ordinance regulating licensing of electricians and plumbers. Tim; said the council needs to determine how large a license fee, and if they want an annual bond to be furnished by plumbers and electricians. Tim has found the easiest way to deal with licensing is to require a license from the City of Austin or equivalent before we will issue a license. State license is required for plumbers. Ald. Kitts thinks both electricians and plumbers should be bonded. April 1, 1976 177 $50 for licensing of master electrician and $1 a year for journeyman is used in other cities. Council looked over sample municipal bonds. Aid. Breaux said the most common amount for bond is $1000, which costs $20 per thousand. .Aid. Breaux thinks $2000 is adequate, so does Aid. Mitts. This is merely a means of controlling the quality of work done in the city, and not an attempt to charge high fees. Recommended fees for license, $50 for initial, masters license, renewal $25 a year, journeyman, $5 a year. Discussion r of inspection fees, separate permit fee for electricians and plumbers, Aid. Kitts recommend. ed a flat free for the permit rather than a fee according to the number of outlets. Also discussed was plumbing permit according to the number of fixtures. A flat fee of $5 for an electrical permit, plumbing permit and heating and air conditioning permit should be sufficient. Mayor Litton and Aid. McConico want to see a grandfather clause in the ordinance, whereby electricians, etc, who are in business now would not have to take the test to get a license (if they don't.already have one) Discussion. City will riot be licensing these electricians, etc, if they have a City of Austin license or equivalent, we can issue them a license. Plumbers must have a state license. Mayor recommended calling together the electrical contractors and plumbers and air conditioning contractors �— to have a discussion on this proposed ordinance on licensing and bonding. Set a special I called meeting to have a work session with these contractors for the Thursday following the regular meeting, April 15 at 7:00 P. avi: Notice to the meeting to be published, posted. Consider an ordinance on vandalism of public property. Tim said it would be useless to have our own ordinance, since it is covered by State law and we cannot make our ordinance any tougher than State Law. Aid. McConico asked that we at least pass an ordinance offering a reward. He feels a sign posting a reward will discourage people from vandalizing, after some discussion, a $100 reward was suggested for information leading to the arrest and conviction of vandal. Consider various problems of collection of delinquent taxes. Tim explained the following; First the tax assessor has to prepare a delinquent tax roll which has to be accurate, the Mayor has to certify as to its accuracy. After that the council has to cause the list to be published once a week for two consecutive weeks and send out notices, wait 20 days after the last publication and then you authorize the City Attorney to file suit. The fee for the attorney's services is set by statute, the most he can be paid is 1510 of whatever he collects. City should sue the last clear title holder, join as defendents all lien holders. All court costs, publication expenses, etc (other than attorney fees) we will get back. Jim stated the day care center and south side school are all on the same gas line. 178 April 1, 1976 Williamson-Burnet County Opportunities has received the gas bill and requests that the City pay part of it since city has used the building some and the sam �3ass theater group has also used the building. We will pay one third of the bill and ask sam bass theater group to pay a third. Tim just got the copy of the contract with Donald Goodnight, and will have it ready for the regular meeting. i Jim has made up some figures on the cost of providing water, relatii e to the ad in the newspaper on the sale of water to Brushy Bend Park, Inc. He pointed out that the City will have no maintenance of meters on the line, no billing expense, no meter I reading expense, etc, this is also a means of helping control the growth throughout I I the ETJ. Discussion of making people aware of the reasons behind the idecision to sell the water. No further business,. meeting adjourned, 9:00 p, m. Respectfully submitted, I Eliz eth Looby, Cit Se Y Y � April 8, 1976 The Round Rock City Council met in regular session on April 8, 1976. Mayor Litton called the meeting to order at 7:00 P, M. Mayor Litton appointed Ald. McConico, Ald. Breaux, and City Secretary to canvas the votes from the April 3, 1976, City Officers Election. Ald. Breaux I reported on the canvas of votes as follows: Place_ 2, Robert Griffith 474, Gordon Perez 165, Bob Vincent 2, Joseph A. Cockrell; 1, John R. .Carter 2, Sue W. Miller 1, and James Carothers 1. Place 3, James Toungate 277, Bill Kitts 357, iRaymond I DeLeon 1, Sue W. Miller 1, Paul Roy Lopez 1, David L. Carlin 1, Pedxo R. Camacho 1, and Garfield McConico 1. Place 5, Tom Lopez 293, RichaIrd May 152, and LeRoy Walker 196. Mayor Litton administered the oath of office to Aldermen Griffith, Kitts and Lopez. I APPROVAL OF MINUTES: Ald. Griffith moved to approve the minutes jof the = regular meeting of March 11, 1976 and work session of April 1, 1976, second Ald. I Lopez, motion carries. RESOLUTIONS AND PROCLAMATIONS: None APPOINTMENTS, None DISBURSEMENTS: Approval of a periodic estimate to Donald Goodnight; Lake Creek April 8, 1976 179 Park Project, Jinn and Cab looked at the park, the contractor has got a few small items to complete, 2 swings need to be set, water hydrant is broken and park needs clean up. Jim said the large items are being completed and we haven't paid an estimate since July. We probably need to pay something. Jim said to keep in mind that we do have the right to assess liquidated damages and we still have 10010 retainage, Jim recommended that we �. pay him for what work he has done, less price of liquidated damages and 10% retainage. Cab said based on Lime of completion, discounting weekends and rainy days, the contractor is 110 days over. Tim stated that we don't have to prove damages, we can keep every dollar we are entitled to for the number of days specified. We can deduct from the payment the amount of liquidated damages. Jim said Council has to determine whether we want to allow rain days, Cab said he is 210 days over the completion date of June Z3, 1975 not counting weekends. The contractor has to get the tables glued down and place the railroad ties. Discussion, Aid. McConico thinks the job should be finished. Jinn asked if the Council wants to turn it over to the bonding company. Aid. Mitts reminded that Council has already given the Contractor so many days to complete. Tim said the contractor is so far in default that we are within our rights to withhold payment, especially When he hasn't.completed the job. Steve Kallman said he (the contractor) called about the plaque for the park and the sign, it should be ready as soon as they can fabricate it. The contractor is having a problem on the tables. Aid. McConico said to go ahead and turn it over to the bonding company. No further comments. Consider approval of estimate to Jack A. Miller on FHA Community Facility Project. Mayor asked if the change order for $137. 12 is the only monitary change on the project. Yes. Punch list has been completed and is to the satisfaction of Steve Kallman and Cab. Ald. Kitts moved, second Aid. McConico, to pay the final estimate to Jack A. Miller, motion carries. Consider approval of final estimate to CECQN on FHA Community Facilities Project. .Have a balance of $780. 51 due, Aid. Breaux moved, second Ald. Lopez, to pay the final estimate to the engineers on the FHA project, motion carries. I ORDINANCES: Consider ordinance offering reward for information leading to arrest and conviction on destruction of public property. This was discussed at last work session, for destruction of property such as swimming pool, parks, etc. Mayor read the ordinance providing for payment of $100 reward for information which leads to the arrest and conviction of a person who damages any property owned or operated or under the control of the City. Aid. McConico moved to adopt, second Aid. Fitts. Ald. Griffith questioned 180 April 8, 1976 the article excluding law enforcement officers and officials of the City. Jim explained that any other employees of the City would be eligible, motion was then voted on and Carried. DLL BUSINESS, none Mayor asked the status of the brackets for the stop signs. Cab said they were back- ordered. Mayor Litton called for a short recess. NEW BUSINESS: Consider a request from Moye Trucking Company for water line extension to their property directly across the street from our well site on Westing- house Road, where he is putting in a shop. He wants to run a 1" line across the road. Jim said eventually we will have to have a crossing somewhere around there. This was explained to them when they came to Jim's office. Question is whether we will allow them to run a 1" line or whether we will require them to run the 12 Inch main which will be needed in the future. They feel it would be prohibitive for them to put in a 12 inch line and we cannot let everyone run a 1" line under the road. Ald. Lopez asked if Mr. Moye has made any proposals. Jim said he wants us to run a 1" line to his property line. Ald. Kitts said to follow the policy set forth, if a 12" line is recommended in the public facilities report, that's what should be put in. If we allow a 1" line, there will be a large number of lines of many sizes. Ald. McConico said if we make policies, stick to it. . Ald. Griffith moved to table, second Ald. McConico, until such time that Mr. Moye would like to present the case at a regular meeting, motion carries. Ald. McConico asked if we have set a policy that if a subdividor or someone wants to be on the agenda they have to be present. Mayor said it is not written, that they . have to be present. Secretary is to check the minutes to see if we set up that policy. No such policy found. Consider request from Gary Brooks, representing residents of Chisholm Valley, to block off Buffalo Pass. Council advised that any barricades would have to be easily removed. Mr. Brooks said that approximately 10 homes would be blocked off from easy access, but fire trucks could get into the area. He has had about 90jo approval from the residents in the subdivision, and has 100 % approval from the people whose homes would be blocked off. They will take care of all the barricades, lighting, clean up, etc. It is set for the 10th of April. Ald. Kitts moved that the request be granted, second Ald. Breaux. Attorney asked Mr. Kitts to amend the motion to request that the committee in charge sign a release to hold City harmless of any liability. .Ald. Kitts amended his motion that the request be granted with April 8, 1976 . acceptance of letter from the committee in charge releasing City of liability, second Aid. Griffith, motion carries. Attorney will draw up release and have it ready in the morning. Aid. McConico was absent during the above vote. Consider request of El Amistad Club for use of 'Veterans Park for Festival on May 28-29. They are requesting the same streets to be blocked off for the festival from Lewis and Pecan, Spring Street as was blocked off last year. Same rules to apply for the release being signed by the officers of the club. Aid. Kitts moved to grant the request, second Aid. Breaux, motion carries. Jam said we are, in the process of trying to get electrician to hook up permanent lights at that park. No other new business. CITY MANAGER'S REPORT: Jim said that in the past we have had some discussion of Bellview Street south of Bagdad by the railroad. The railroad has leased the property to Burt Hall, who has the acreage near the water plant site, and he has cleaned up all the property, including the road. Mayor said we've talked with the railroad about this before and this has been going on for the last two-three years, so we might as well go ahead and .thrash this out. Go ahead and work out Bellview Street, .Burnet Street Crossing and the crossing further down by the park. Jinn is to call the railroad. Tim said a good way to get it rolling is to sue them for tearing up the road. Council has talked about this before but has never directed the Attorney to do the necessary research to get into it. Tim said there are other things to consider than just the useage of the road in the past. Discussion of where the road goes. Tim said Mr. McConico will help set up witnesses and start building a law suit. The Railroad has a fine lobby, look at the statute that allows cities to pay for 900 of the cost of the electrical warning devices. Mayor directed Tim to research and see what the possibilities are, and see what our legal rights are. Aid. Breaux brought up the railroad crossing on 620 by the high school. It was blocked for 40 minutes on the 7th, Jim said they broke an air line. Ken Strange said they blocked it again tonight for 45 minutes. Further discussion. Lions Club wrote a fetter asking the council to officially name Lions Park, Kions Park. Would like to put up signs naming it so. Ald. McConico moved to grant the naming by Council action, second Aid. Breaux, motion carries. Jim went to Arlington Monday about water and wastewater money, since it appears we wont get funding from EPA for 2 years. Golden is talking to FI-IA about grants and loans that may work out to be matching funds in the amount of $750, 000. We can possibly use lines being put in subdivisions as part of our matching funds. A visitor asked why it takes so long to get a grant. Mayor explained the EPA funding process, priority last, etc. 182 April 8, 1976 Have a Mayor-Councilmenr Commissioners meeting in Arlington, May 23-25, who is interested in going, Secretary is to call all members in the morning Have hired a new animal. warden, he has picked up 10 dogs in the first three days he has worked. He is also to take care of the buildings. i Have a work session scheduled for Thursday April 15, on the ordinance to license electricians and plumbers. We are host City for American Public Works Association, Wednesday at noon at Sam Bass Steak House. End of City Manager's Report. Ald. Griffith asked that we go back to sewer situation. He said thatlapproximately 2 miles from our outlet on Brushy Creek something is wrong there. He would like to make it clear that in 2-3 years we will be swamped. Cab said the Water Quality i Board has been down here and it is not due to our sewer effluent. Our !effluent has stayed within our permit limits. They checked 6 weeks ago, and we got a clean bill of health, which is one reason we cannot get an EPA grant. Discussion of building in Round Rock. Builders have finished 76 houses just this month. How long i can we keep up with our present growth. Plant will take up to 4500 people, right. now we are treating 550, 000 gallons per day. Cab said infiltration is sawing us by diluting it. CITIZENS COMMUNICATIONS: Sonny Pierce asked what is wrong with having a runnoff election. Jim replied that one is not required under the election law. i Discussion of head m unt and charter adoption. Ald. Kitts said the count is not I complete at this time, but expect it to be done shortly. We are edging 4, 000 with what we have now. Mayor asked if we are looking at any schedule for the dedication of our buildings. I Jim said as soon as we get the plaques. Short discussion of lighting at 'the parks.. I No further business, meeting adjourned, 8:50 p, m. Respectfully submitted, Eliz eth Looby, City S retary i -- April 15, 1976 The Round Rock City Council met in called session on April 15, 1976. Mayor Litton called the meeting to order at 7.00 p. m. ROLL CALL: All members were present except Ald. Griffith, also present Jim I Hislop and Tim Wright. Following contractors were present: Doyle Wesson, John Beltran, Moody Mayfield, Robert Henderson, Donald H. Neal, G. T. Whitehead, April 15, 1976 183 Mike Olson, Curtis Chambers, George Kelly, H. A. Bradley, Jr. , Marion Glass and Stephen T. Glass, also visitors: Bob Vincent, Steve Olson. WORK SESSION: Mayor Litton opened the work session to consider licensing and bonding of electricians, plumbers, and heating and air conditioning contractors. This has been discussed at previous work session. He said we are asking the contractors to discuss in this work session any input they may have in setting up the licensing. Mayor went over the past work session's discussion. Ald. Kitts said the plumbers have to be licensed by the state before they can do work anywhere. Several plumbers were present and all had state licenses. Ald. Lopez asked if we have to have a licensed inspector to inspect the projects. Jim said that is the council's prerogative, discussion. , Tim said that that doesn't belong in this ordinance, another ordinance can be adopted, or it can be a policy decision which comes under job description. Ald. Mc Conico wants the inspector to be licensed. Visitor, Mr. Glass, recommended that the council take 3-4 sessions before they decide on this, no need to rush into the ordinance, only to change it . Mayor explained the intent of the work session, to get the input from the contractors before drafting the ordinance. Another visitor Robert Henderson, pointed out that the City has to adopt codes before you can adopt an ordinance to enforce such codes. Discussion of what is required in other cities. Ald. Kitts pointed out that we have adopted all codes except the mechanical code. This is why we want to do the licensing so we can see the codes enforced. Have discussed accepting Austin licenses or equivalent. Visiting contractors said they have no objections to the licensing, it is good for consumers, etc. Ald. Kitts said the council will see that the inspector is certified. He also asked if they think it is fair to accept reciprocal licenses. Visitors agreed, but advised the Council to be careful who they accept licenses from, as some cities just take money and hared over a license. These Cities should not be accepted. Discussion of work which is not inspected and therefore is not quality work. Have to get into permits to determine what needs to be inspected. Visitor expressed the view that a board is a necessity for handling problems which arise when contractor doesn't agree with the inspector. Ald. McConico I agreed we should set up a board sooner or later, especially when we start getting complaints. Discussion of sending a guy to Austin if he doesn't have a license at all. Visitors expressed the view that it would be too costly to have to pay all of Austin's fees only to return and pay them again in Round Rock, they felt it would be better if the City could give their own tests. Visitor suggested using same tests as Austin, however board would not be for the grading of tests, purpose of board is to clear up grey areas in the code. Discussion of testing. Ald. McConico would like to see board set up, give tests, and if they have 184 April 15, 1976 an Austin license, waive the test.. They will have to produce something to serve I as proof of experience. Discussion of grandfather clause, need to set time limits, if they have been in the contracting lousiness, can get a masters license. Tim said requirements are important on masters license. Need to set minimum requirements Fj years for the masters, at least Z years as journeyman, 4 years experience. Engr. I degree can count for some experience. On the grandfathers clause, give them 60-90 days to come in, after that they have to take the test. This is gust to establish some I means of controlling work being done in the City. Everyone in business in Round Rock I will have to be taken in in the grandfather clause. Council directed City Attorney I to draw the ordinance and have it ready for the next regular meeting injMay from the suggestions and comments made during the work session. Visitor suggested doing each trade separately. Need to adopt mechanical code. Discussion of numbering of the ordinances. .Tim advised Council of the need to set another clean up day. Council suggested i in the .first two weeks in June. Jim advised he met with representatives of Williamson County Health Unit about the participation in the health unit. Advised need to make decision in the May meeting. School said they are not getting any services from the health unit, health unit says j differently. Jim is to set up meeting with the Council, School Board and Williamson County Health Unit. I Jim said we have received a letter from Community Development people in HUD office, and have been invited to apply for CD money. Jim attended a meeting this morning at 9:00 to find out how to apply. He said we don't have to change our application. Ald. McConico thinks council should compliment Jim because he learned something from last year, at least we might get something this time. No further business, meeting adjourned, .9:00 P.M. Respectfully submitted, Elizzrz th Looby, City Se etary May 6, 1976 185 The Round .Rock City Council met in special called session on May 6, 1976. Mayor Pro-Tem McConico called the meeting to order at 7:00 P. M. ROLL CALL: Mayor Litton was in Washington D. C. Present was Mayor Pro-Tem McConico, Aldermen Kitts, Breaux, Griffith and Lopez. Also present was Jim Hislop, Cab Callaway and Gerri Bendele. NEVA BUSINESS: Ald. Kitts moved to take Item D ahead of Item A, second Ald. Lopez, motion carries. Mr. Tucker was present to speak with the council on the study which his class will make on Frontier Days. He explained that as part of the class content the students take a survey, meet the public and tabulate the results. He showed the manuals which have been prepared by the class. This would be the form the survey would eventually take. He wants to see if the council thought any good might come from a. survey during Frontier Days. They plan to put a history of Frontier Days in the survey. The students will be trying to get these sheets filled out during the various activities. After they get the questions and suggestions from the council and the chamber, they will put them together and will come back to the council from time to time with the progress. If.the council feels it is a worthwhile project that they would like to see - his students perform, then they would like to do it. He would like to get the sheets back i by the last week in this month so that they could develop the questionnaire.. Council vo uld have an opportunity to look at the final questionnaire before it goes out to the public. Ald. Griffith moved that the council officially state in our minutes that we are in favor of the project, and .that the Distributive Education Department of Round Rock High School proceed, second Ald. Lopez, motion carries. Mr. Tucker said that there must be a roster and identity of the advisory committee. He asked that the council leave the questions at the City office and he will pick up. Ald. Griffith asked that a copy of the finished study be given to the library. Discuss the possibilities for Revenue Sharing Funds for Entitlement Period 7, covering July 1976 through December 1976, in the amount of $17, 3.76. 00. Jim wants council to start thinking on it so next week we can get it filled out and submitted to Revenue Sharing by June 25. Jim said his first suggestion is relative to the meeting with the railroad which was held this afternoon. Jim explained that the railroad has agreed not to block crossings any more. If they have to block it for any unexpected reasons, they will break the train to allow traffic to cross. They will repair the . crossings that are in bad shape, and will repair the Burnet Street crossing while we work on an alternate route. Any improvements as far as flashers, etc, would be at the 186 May 6, 1976 City's expense. Also discussed with the railroad as an alternate route was the approach which is on the south side of the overpass which could be moved down to even with the fence. The railroad, is,willing to give easement parallel,to the track for the alternate route to come to the south side of the overpass on 81.; The railroad feels that the Burnet Street crossing could never be a safe crossing because there are three tracks on different grades and the railroad is curved making!visibility bad. Jim said Burnet Street was not intended to be a major thoroughfare. Jinn i stated that the railroad seemed more willing than ever before to work with us on i i these problems. Further suggestions for the Revenue Sharing money were the radios needed for City vehicles, and the low band base station for the police i department. Since we are unsure of the continuation of revenue sharing, the money should be used for capital items'and not. ongoing programs. Jim recon amended the money be used for the radios and the rest of the money in street paving. The radios will take around $2, 000. Consider loan resolution covering City of Round Rock Certificates of Obligation to Farmers Home Administration for purchase of fire fighting apparatus. Standard i FHA loan resolution farm. Jim read the resolution, the loan is in the amount of $55, 000. 00.. Ald. Mitts move d that the resolution be adopted, second Ald. Breaux, i motion carries. Ald. Kitts asked if anyone looked into the Jollyville fire unit being i used in political fashion, Jim is to check into it. Ald. McConico asked Jim to i work with Jollyville and get this problem worked out. Ald. Kitts has received i complaints about dynamiting and excavating on swimming pools in Round Rock West. i He asked about the possibility .of an ordinance requiring permits for blasting. Jim said we probably do. need an ordinance to cover this. Mayor Pro-Tem called for a short recess. Discuss possibility of a new subdivision west of Round Rock and outside of the City of Round Rock ETJ. Jim said that about two weeks ago Glenn Deans said he was i interested in developing land on Round Rock White Lime property. He wanted to tie into water line to Brushy Bend Park but didn't want to put in sewer treatment because he felt it wouldn't be economically feasible to put it in for the xiumber of lots. There isn't any type of sewer system out there now, the lots are 12 1/2 acres. Ald. Griffith pointed out that the council is on record as going into a contract for two purposes, one is revenue, the other is to have some control over land which I isn't in our ETJ and he cannot see going back on it at this time. Mayor Pro-Tern May 6, 1976 187 agreed that the council should not lower standards set as this is the only way growth can be controlled. Jim asked if he has looked at the cost of wastewater treatment as .opposed to septic tanks for each lot. For 132 lots' approximately $1000 per lot, and probably over $100, 00.0 for sewer treatment and collection. Mr. Neans explained that the problem is it will take 15-18 months before they could build a house. He feels it would be too time consuming. Discussion of septic tanks in Williamson and Travis Counties. Although the council felt they could not go back on the size of lots which are allowed to have septic tanks, they expressed interest in how the area develops. Ald, Kitts, stated he would like to see Mr. Neans put, in the subdivision with 1 f 2 acre lots and sewer treatment and collection. Mr. Neans said he did not know about the situation at this time, and thanked the council for their time. CITIZENS COMMUNICATIONS: Dr. Ben Harris asked .about the revenue sharing money, He suggested investing the money in something for the future, a comprehensive master plan. He felt the money would be a good start on a comprehensive master plan. He expressed the need to create a long range master planning committee and adopting a work schedule for that committee and get moving on it quickly. Mayor Fro=Tem, explained that ,the council is looking at the priorities. Ald. Griffith asked if he has looked at the study made by the engineers on the water and sewer. Jim explained that the City has applied for 701 funds and has been granted $5, 000 which will about pay for the water and sewer study, which is a part of the master plan. The rest of the plan will. be done in-house, complete with a goals and policy statement from the council. Jim will talk to TDCA about it. Another problem is that Round Rock is preparing to go from General Law to Home Rule within the next year to two years, and revising the master plan would not be advisable since a new plan would probably be required for the Home Rule status. Ald. Kitts asked Jim about the program the Police Department is sponsoring. Jim said he will have all the information in the morning after he meets with the Chief. - There being no further business, meeting adjourned 9:15 p. m. Respectfully submitted, 7 Eliza th Looby, City Secr terry 188 May 13, 1976 The Round Rock City Council met in regular session on May 13, 1976. Mayor Litton called the meeting to order at 7:00 p. m. ROLL CALL: Present were Mayor Litton, Ald.. McConico , Griffith, Kitts, Lopez. Ald. Breaux advised secretary earlier that he would be late. City Manager was not present. Present was City .Attorney Tim Wright and Public Works Director Cab Callaway. RESOLUTIONS AND PROCLAMATIONS: None APPOINTMENTS: Consider appointments to Planning and .Zoning Commission for vacancy caused by the resignation of M. J. Cowan, who has moved to Hutto. Ald. Kitts submitted Tom Laughrey and Lloyd Corder for consideration for appointment to the Planning and Zoning Commission. Ald. McConico moved to appoint Mr. Corder to the P&Z, second Ald. Lopez. Mr. Kitts said there are two vacancies on the P&Z because the term has expired for Mr. Toungate and Mr. Carter. Above motion was voted on and carried unanimously. Ald. Kitts moved to appoint Tom Laughrey to the P&Z, second Ald. Griffith. Ald. McConico asked about Mr. Laughrey. Kitts advised he lives in Round Rock West, serves on Citizens Advisory Committee, is an employee of State Farm Insurance. Motion was voted on and carried. Ald. McConico moved that, we hold the next vacancy to give the council members a chance to consider other appointees, second Ald. Lopez, motion carries. DISBURSEMENTS: None Mayor Litton asked council to consider the next itern before the ordinances. Consider acceptance of streets in Chisholm Valley Section 2. Cab said they have adjusted man-holes to his satisfaction and telephone company has repaired area where they cut the street. They will repair pavement around the manholes when they pave Section 3. Cab recommended the council accept the streets .with one year's warranty. Ald. Kitts moved to accept the streets in Chisholm Valley Section 2 with one year's warranty, second McConico, motion voted on and carries. ORDINANCES: Tim said.he discovered that there are a lot more problems than the Council has thought about, that we can't license plumbers, can only require permits and bonds. At the next work session will have a better idea of what to bring to the council. We made a mistake on the agenda, no such thing as national mechanical code, need to adopt either uniforra or standard mechanical code. Col. Sams has consented to come to the work session to help explain the problems involved in setting up licensing procedures. Tim suggested that the council set work session and work May 13, 1976 189 on all the ordinances on licensing of contractors. Ald. Kitts moved to table the items on ordinances adopting mechanical code, and licensing of the contractors, and set work session for the 18th of May. Tim said the soonest Col. Sams would be able to attend a work session would be the first week in June. Ald'. Kitts moved to set the work session on June lst, second Ald. Griffith, motion carries. Tim said the ordinances on liability insurance for public officials and the ordinance amending the subdivision ordinance need to be discussed at the work session. Members have a sample ordinance from Taylor on the liability insurance for public officials. Ald. McConico moved to also refer the other two items to that same work session, second Ald. Lopez, motion carries. QLD BUSINESS: Mayor Litton said council -needs to talk about the railroad. Griffith, McConico, Jim and Tim Wright met with the railroad on May 6, they were not in favor of doing anything to the crossing, said the crossing was only to serve their leassee, or their property. They said they would repair the crossing if we would consider an alternate route for[people from Dove Creek Subdivision to get from the subdivision to town without using the Burnet Street Crossing. The railroad would provide the right -- of way for an alternate route, they would fix the crossing as a temporary measure, they I i will close the crossing and put up a gate and leave keys for emergency situations. The alternate route discussed is to go through the property that has been cleared by the leassee, who only has an agricultural lease. Tim said they confessed that Ald. McConico was right but it still wasn't a safe crossing. They were more willing to deal than they have ever been ['before. � Talked about the same easement coming down their right of way and heading back west to the other side of the creek. Discussed all the problems of that area. Just north of the treatment plant and about 100 feet south of the existing fill, and east from there to Burnet Street. Ald. Breaux arrived during this discussion. Jim will try to get some help from the Highway Department. Tim felt they would :repair the crossing if they receive a letter notifying them that we have instructed the City Manager to seek an alternate route for the Burnet Street traffic and is looking into the .different angles with the Highway Department, and when they receive the letter they will go on with the crossing repair. When railroad crossings are blocked, State statute says they cannot be blocked for over 5 minutes, Tim has researched and come up with an ordinance in the City of Houston which makes each 5 minute period a. separate offense. Tiro said, the City would have to pay 900]0 of the cost of signals, etc. at crossings. Mayor said that he thought that was only for cities 190 May 13, 1976 i over 5, 000 population, Tim is to check into that. Ald. Kitts moved to instruct the City Manager to pursue an alternate route and get with the Highway .Department, second Ald. Griffith, motion carries. Ald. Kitts would like to look;at the possibility of this ordinance making each 5 minutes a separate offense. Ald. Griffith asked about Goodnight's bonding company, Tim has the letter ready to go all. Jim has to do is sign it and mail it. Cab said Jim had instructed him to call Goodnight and get them to finish, then the storm came in and it hasn't been decent lweather since then. We have a letter from Parks and Wildlife that we have to July 1 to complete our parks project. i Ald. Griffith asked about meeting on the health unit, Mayor said ;Tim has letters i and i4formation from the Health Unit. Mayor is to talk with Jim and see what the status is. Discussion of the health unit and school board. NEW BUSINESS: Ray said Jim has a situation on some funding and the application needed to be submitted immediately. Jim was going up to FHA and get application and going to Arlington on=�.a grant program for some water and sewer money. i There will be $450, 000 available for the next funding period. He will make application on the next period. Looks like good possibility of getting these funds for sewer .plant expansion. Consider request by El Amistad Club to close certain streets fora bike race to be held in conjunction with a festival on May 29, 1976. Tim needs to know the i streets which will be closed, tentatively scheduled for 12:30 to 1:3u icor bike races. Police Chief does not forsee any problems. . Aid. Lopez moved to approve the closing of these streets if they sign the hold harmless release, second. Ald. Kitts, motion voted and carries. Consider proposal by ,:the Police Department to provide improvedl dog shelter for the City of Round Rock. Kenny reported on the number of animals handled, since the animal warden started. Police Department has purchased two drop gate I cage traps and paid for them from the police funds, $50. each. Chief feels people are aware of the City's position on the dog problem. Discussion of people who are interested in building and maintaining dog shelter. Wanting to donate and use their I labor to help get the shelter built. Individuals most interested in getting this shelter I and interested in making up a committee to get donations for the shelter, including building the gas chamber for dogs to be put to .sleep. NPC is interested in donating materials, wants it to be a completely enclosed, soured proof building. Chief suggested behind the police station, space for about a 20x30' building. Ald. Griffith May 13, 1976 191 moved to keep an eye on, the situation and approve the animal shelter, second Ald. Kitts, motion was voted on and carries. Chief explained the variety show on May 28 in the middle school auditorium. Ald. Griffith asked about maintenance of city buildings, can the animal warden handle both Jobs. Chief said no, he cannot, he is working 10-12 hours a day, have been pushing him on the dogs and less on the buildings. Mayor asked Cab to get figures on janitorial service, because the buildings are neglected. Ald. -Griffith asked that he consider something along those lines. Consider rough draft specifications for fire trucks. Bob Behrens explained how the fire department has fixed detailed specifications, which give complete b--eakdown of equipment that will fit on the trucks. He feels they are open bids, committee and members have concurred on the bid specs. Mayor recommended that he refer to Mr. Hislop and his staff along with representatives of the fire department and go ahead and prepare bid documents and set bid date for the nearest possible time. Ald. Breaux so moved, second Ald. Griffith; motion carries. CITY MAN'AGER'S REPORT: On the 14th of June Williamson-Burnet Counties Opportunities Inc. will have a meeting at the day care facility and would like to- have as many-members -- as possible to attend. i TML quarterly meeting in Bastrop on May 27, contact secretary by Friday if you and your wife wish to attend. Revenue Sharing, Jim suggested down payment on garbage truck and container $6, 000 radio for city vehicles and low band base station for police station $5, 000, Street paving and maintenance for the remaining $6, 376. Council might want to consider these items. Radios for City Manager's vehicle, Public Works vehicle, Civil Defense vehicle, Fire Chief, Street Supt., 3/4 ton truck for construction, 1/2 ton truck useddfor plant operator, building inspector, extra police car and remote phone for City Manager's office. Base station, mobil unit with booster for police station. End of City Managers Report as given by Cab Callaway.. — CITIZENS COMMUNICATIONS: I Mr. Corder thanked city for quick action on the blasting in Round Rock West. Gentlemen asked council how ordinances licensing contractors will affect people who work for the school. district. Mayor explained ordinances haven't been adopted, will be another work session on them. Linn Williamson brought his problem of rain water not soaked up which goes to his r house, what can he do about it. Discussion of the problem. Ald. Kitts asked. Cab to study this to see if we can give this man some relief. 192 May 13, 1976 There being no further business, meeting adjourned 9:00 P. M. Respectfullysubmitted, Eliza �'�Looby, City Secr ary June 1, 1976 The Round Rock City Council met in special called session on June 1, 1976. Mayor Litton called the meeting to order at 7:00 P. M ROLL CALL: Present: • Mayor Litton, Ald. Griffith, Kitts, McConico. Ald. Lopez was unable to attend. Ald. Breaux was not present'at roll call. Also present was City Attorney Tim Wright, City Manager Jim Hislop, Cab Callaway, Gerri Bendele, and Torn-Sams from Georgetown, RESOLUTIONS AND PROCLAMATIONS: Consider resolution authorizing City Manager to submit application to HUD for !"701".Comprehensive Planning, Grant. -Community facility report was completed and will, be paid through 701. - Housing plan was done in-house and is about to be completed. To be;included in the second period is drainage, land use, both present and future, traffic circulation; historic preservation, environmental assessment, subdivision and zoning ordinance. Grant ,for $5, 900 (Maximum grant is $10, 000 however, they indicated that if we applied for the full amount it probably would not be approved. ) Also indicated that they would approve the second year's grant. Have a number of public hearings and some citizens input to be included. Next year will need a policy statement concerning 6he !comprehensive master plan. Resolution was Tread by the City Manager authorizing preparation and submission- of the.application .and that the City-Manager.is authorized to sign and submit it. Ald. McConico moved' to adopt the resolution; second Ald. Kitts, motion carries. 1 11 1 . . Consider resolution authorizing the City Manager to submit application to FHA for water and wastewater improvements for industrial growth. Jim and Cabilfound out about it in May at a public works conference. It is a grant program to interest businesses to locate- in small Texas communities. Jim'went to Temple and talked to FHA about the $500, 000 available. They said-the City could participate provided that at the end, an industry would commit by signing a certificate saying they would come if water and sewer were available. Jim and Bob Vincent have -found two companies to participate. Application will go in tomorrow if the resolution is passed. Jinn read the resolution which is a standard FHA form.. Both firms are planning expansion of June 1, 1976 1,93 existing facilities. One has indicated it will move about 24 people and their families and the other one didn't gave any indication. Amount of the grant is $345, 4401, which would be used for sewer plant, sewer lane expansion and water line expansion. Discussion of other people using these lines, Jim said they could use the lines as long as the capacity was not expended before the industries use it. Ald. Kitts moved to adopt the resolution, second Ald. Griffith, motion carries. APPOINTMENTS; Consider appointments and reappointments to fill expired terms. .Tim explained that Carter, Toungate, Burgan and Schneider's terms are up and they haven't been reappointed. Jim has had Gerri call to see if they wished to continue serving, Gerri said Jodie Wellington will probably resign since he will be moving to Houston. Presently on the commission are Tibbitts, DeLeon, Baker, Corder, Laughrey, 'wellington. Each term is for 2 years. Ald. McConico moved to table until we find out definately if Wellington resigns, second Ald. Kitts, motion carries. ORDINANCES. Adopt either uniform or standard mechanical codes. Tim introduced Tom Sams from Georgetown. Tim recommended use of the standard mechanical code. We currently have enacted standard plumbing code, building code, gas code, and National electrical code. These codes are revised yearly. Georgetown goes over them yearly i I to see if they want to adopt the changes. State licenses plumbers, however electricians do not have state licensing yet. Georgetown does not license mechanical contractors, but do require them to get a permit. Mr. Sams feels the City needs separate ordinance on permit fees. Yes, Georgetown has an-appeals board. This board covers all codes. Georgetown administers only one license, they administer the electrical, do require bonding, however have done great deal of mechanical inspecting under either gas or electric codes. The appeals board is made up on one architect or engineer, one general contractor or builder, two other members from the trades, and one general citizen. They use board more for sounding board for changes and for honest disagreements on the interpretation of a code. They use state plumbing license law, check their cards against — master list and rejection list and check their bonding. On electric licenses, their ordinance charges the inspector with certifying the applicant as competent, and he uses written and oral examination and makes the license conditional through their first wiring. Sams hopes to see state licensing for electricians. He has asked CAPCO to consider it for a project in the capital area. Mayor stated all we want is good quality workmanship and not to cause undue hardship on the contractor. Large electrical contractors have one man and they all' work under his license as journeymen: Local contractors have worked their way up. We have been doing the same mechanical inspections- which are being done today. 19 4 June 1, 1976 Georgetown has one full time inspector in addition to Mr. Sams. ,Tim asked how many houses they have started this year. Qeorgetown has had about 66 single starts since January in the City limits. On licensing, he does testing by appointment, and will give test to just one applicant. Ald. Kitts asked if we did not set up testing, but simply accepted licenses of other cities, would he anticipate any problems. He said that was a hard question. He would suggest we require the bonds, electrical code leaves room for interpretation by the inspector. Take the code, make as few changes as possible. Ald. McConico said we will be growing into a larger city, shouldn't think about accepting licenses, but should do it ourselves. Georgetown probably collects revenue which pays a good portion of the inspectors salary. He suggested Round Rack could hire a qualified inspector and set up routine licensing date and let him come in and certify them. Ald. Kitts had no intention.of waiving fees, only accept other cities licenses and still charge fees for our license. Further discussion. On licensing the main thing is code enforcement, quality work to meet the codes, licensing is one thing, the second thing is inspection to make sure they are doing good quality work, keeping the standards at the minimum level. Inspector is a certified plumbing inspector. State plumbing board runs a short course. for plumbing inspectors. Discussion. of Georgetown's budget for inspections. Ald. Kitts recommended adoption of the code without licensing and cover with inspections. Sams says Georgetown's ordinance doesn't state they they have to give test, just says he has to be assured that they are qualified. He didn't know about the grandfather clause, as it was in effect when he came in. Probably all who were working at the time were issued a license. City Manager suggested the Council instruct City Attorney to draw ordinances adopting 76 editions of plumbing, gas, building, electrical and mechanical codes, licensing plumbing contractors in accordance with state laws and provide for bonds, licensing electrical contractors providing we accept licenses from reciprocal cities until we can come out with our own licensing procedures. It was so moved by Ald. McConico, adding doing the same thing for mechanical contractors, just inspect according to the codes and stating that the inspector has to determine whether an individual is qualified, second Ald. Kitts, motion carries. Consider adoption of ordinance providing insurance for personal liability insurance for elected officials in the City of Round Rock . In cities under 50, 000 population, people have been suing city council members personally, along with the City and city manager, Jim thought this type of insurance might be worthwhile. Dont have cost analysis at this time. Mayor recommended that City Manager look into it. Juane 1, 1976 195 Amend Section 5 of the Subdivision Ordinance providing that a preliminary plat may be considered, as a final plat if all requirements for a final plat are met. On small plat 4 with few lots there are hardly ever changes, suggested writing amendment stating that if the developer wants to and wishes to face. the risk involved, the preliminary plat could be considered as a .preliminary and final plat. This would simply clarify the ordinance. Ald. Breaux. moved to have the City Attorney to revise the Subdivision Ordinance amending I Section 5, second Ald. McConico, motion carries. Consider uses of Revenue-Sharing Funds, Jim stated we need to submit the report by June 25. He went over prior suggestions for the money. Downpaymenton a garbage truck, $6, 000; Radios, $5, 000 (10 radios and base station); and the remainder in street paving and maintenance $6, 376. Ald. Kitts asked City Manager to give report on Goodnight and Bonding Company. Tim wrote the letter to the bonding company and they have written back and asked, for punch last, the date of completion, and copy of the contract. Discussion. No other old business. CITY MANAGER'S REPORT: Had request from the Tax Assessor]Collector for the school district asking if the council would be interested in hiring a joint appraiser with I I the school. Discussion. Local supe. for the highway department asked if we would mow the highway department right of way on Hwy. 81, Jim said we don't have the personnel. Mayor and Jim met with Mayor and City Manager of Georgetown about two weeks ago, they would like to increase garbage dumping rates $15. 00 a day starting in July. Discussion. Jim listed grants presently in the works: 701 planning grant, HUD Community Development, FHA project (firetrucks), FHA Water and Wastewater Grant preliminary, EPA wastewater grant, CJC police equipment grant and BOR park grant. This concludes city managers report, No further business, meeting adjourned 10:03 p. m. Respectfully submitted, Eliz eth Looby, Cit"Secr ary 196 June 10, 1976 The Round Rock City Council met in regular session on June 10, 1976. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Present: Mayor Litton, Ald. McConico, Griffith, Kitts„Lopez and Breaux. -Also present: City Attorney Tim Wright, City Manager Jim Hislop, and Public Works Director Cab Callaway. APPROVAL OF MINUTES: Minutes of Regular Meeting of May 13, 1976 and Special Called Meeting of June 1, 1976. Motion was made by Ald. Lopez to approve the minutes i second by Ald. Breaux. Ald. Kitts called for discussion of the minutes of June 1, 1976. I He said they do not reflect Timis comments that those members were no longer members of the Commission when their term expired. Mayor Litton read the portion of the minutes to which Kitts. referred. Ald. Kitts felt it left,out the City Attorney's opinion that they were no longer members, -he requested -secretary take better-icare of preparing the minutes for approval, would appreciate doing a-bettor job in the future since the City Attorney was instructed to perform a function. Ald. Kitts- is willing to approve subject to the amendment. Ald. McConico offered a substitute motion to approve the minutes with the correction as discussed, City Attorney -gave the opinion that the I members whose terms have expired were no longer members of the Planning and Zon- ing Commission and was then instructed to look into the Commission -to determine when their terms were up and if they were still eligible to serve, second Ald. Lopez, motion was voted on and carries. PUBLIC HEARING: To consider citizens comments concerning the use of Revenue Sharing Money for Entitlement Period 7. Mayor said would like to get 1more people involved in City functions and get more public opinion: Funds in the amount of $17, 376. during the period July 1, 1976 through December 31, 1976. Recommendations which I have been made so far are: $5, 000 for- radios; $6, 376. street improvements; $6, 000 for down payment on garbage truck and containers. There were no comments from the visitors. j PUBLIC HEARING: To consider citizens comments on zoning change request from Glenn Neans, R-1 to B-1, Lots 6 & 7, Block "I", Round Rock West Section 5. They had a different lot zoned for this purpose in Section 2, however, property owners didn't want it there. This location is about 700 feet south of the creek back toward McNeil Road. The other lot has not been changed, they have not officially requested the change. Ald. Kitts moved to table until such time the other lot is brought in to be rolled back. June 10, 1976 197 Jim said need to make the motion later when the ordinance is brought up, this is only the public hearing. Glenn Deans owns these lots and the other lot in question, discussion. Ralph Harris requested it be approved subject to the roll back, he feels they can avoid the problem they had.with the other lot by putting up signs advising of the zoning and then putting in duplexes along there. Ald. Kitts felt he could wait since they weren't building there yet. No other discussion, public hearing was closed. f� RESOLUTIONS AND PROCLAMATIONS: None on the agenda, however Mayor Litton has proclaimed, at the request of the American Legion Post, June 14 through July 4 as "21 day Flag Salute to America" by urging all citizens to fly flag during the period. APPOINTMENTS: Consider appointment and reappointments to the Planning and Zoning Commission to fill expired terms. Jim explained the ordinance making 5 members come up on one,term to coincide with Council's election. Burgan, Schneider, Carter, Toungate, all expired January 1976. Cowan expired February 1976. Deleon April 1977, Baker May 1977, Wellington October 1977, Tibbitts December 1977. Terms are for two years, 5 members to be appointed on odd years, 4 on even years, need to add election of officers each year. Jim said council should make appointments at the first meeting in June to take effect July 1. Whoever was appointed this year should serve through July 1, .1978 in the first 5 places, the last four places July 1, 1977. Jim said in some cities appointees are recommended by the Planning and Zoning Commission and then moved on by the Council. Wellington hasn't resigned yet. Jim read the ordinance establishing the Planning Commission. Consists of 9 members, doesn't say who appoints. As it stands we have 6 members, Loughrey and Corder new members were appointed at the last meeting with terms to expire in 1978. Ald. Breaux moved that Corder and Loughrey's terms on the Planning and Zoning Commission read to expire July 1, 197 8, second Ald. Kitts. Larry Jackson asked if they shouldn't expire.in April instead of July. Ald. Kitts stated he sees no problem in appointing the first of May to take office first of June. Ald. McConico expressed his opinion that a new council should get oriented at their first meeting, would like to see it stay July 1st. Mayor said council needs to amend the ordinance so the dates will coincide with what we are doing. Discussion. According to the ordinance, appoint- ments should be made within 60 days of the expiration of term. It stated the appointments to coincide with the terms of the City Council members. Terms would expire the date of the election. Ald. McConico offered a substitute motion, have a work session to bring the ordinance up to par, second Ald. Lopez. Discussion, Planning Commission was established in 1967, this, is the way the commission has operated, after people would drop 198 June 10, 1976 out then the council would take action. Mayor called for a vote on the substitute motion to table for a work session, three in favor (Lopez, McConico, Breaux);and Z opposed (Kitts and Griffith) Main motion was voted on and carries (Ald. Kitts did not vote, he stated he thinks motion is not in accordance with the ordinance. ) Mayor said still have 3 vacancies on the Commission to fill, Ald. .Breaux recommended appointment of Floyd Hacker, who lives on Robb Lane, works for DPS and he has checked with I DPS and can accept appointment. Ald. Breaux moved to appoint Floyd iHacker to the Planning and Zoning Commission for a term to coincide with the City ordinance, a two I year term to expire in 1978, second Ald. McConico, motion carries. Ald. McConico moved that James Toungate succeed himself on the Commission, no second. Motion died for lack of second. Ald. Kitts placed in nomination Charles Parker, Motion by Ald. Kitts was seconded by Ald. Lopez, no discussion, motion carries Ald. Griffith I nominated Mr. Burgan, however stated he has not asked if he would serve. Jim said i he believed all members told Gerri they would serve. Second to Mr. Griffith's motion was made by Ald. Kitts, no discussion, motion carries. Jim said all terms need to I come up at the same time. Right now the terms just depend on the entrpretation of the ordinance. He thinks it needs amending, to state specific date for the berms. It is the i . Attorney's opinion that it doesn't matter when their term expires, they !can still advise, as the Planning and Zoning Commission is only an advisory board. . . irregularities in the manner of appointment do not affect the decisions made. He does not think it should be left, need to do something and it should follow the ordinance, it is too confusing as i it now reads. Have 5 members whose terms will expire in 78 and 4 whose terms will I expire sometime in 77. Ald. Breaux moved that we make those terms iunning to 77 to coincide with the ordinance, no matter what month they were appointed, second Ald. McConico, motion was voted on and carries. DISBURSEMENTS: .Nene ORDINANCES: Consider ordinance adopting most current edition of Sta ridard Building Code, Standard Mechanical Code and Standard Plumbing Code and National Electric ' I Code. Mayor recommended that the council needed time to study the ordinances before I they considered the adoption. Ald. Kitts moved to postpone until the next regular scheduled council meeting, second Ald. Breaux, motion carries. Consider ordinance amending Section 5 of the Revised Subdivision Ordinance, so that preliminary and final plat could be submitted simultaneously and changes the .number of copies of a plat to be submitted prior to the meeting. Mayor :read the ordinance adding Section 5. 3 Only One Plat Required, Subsection 5. 301 if preliminary June 10, 1976 1199 plat may be considered as a final plat. Mayor recommended approval. Aid. Lopez moved the ordinance be adopted, second Aid. Breaux, motion carries. Consider ordinance rezoning Lots 6 & 7, Block "I", Round Rock West Section 5, from R-1 to B-1. The owner has requested approval subject to roll-over of the zoning on the other lot in Section Z. Aid. Mitts moved to table until the other lot is rezoned, second Aid. McConico, motion carries. I Consider ordinance providing personal liability insurance for the elected officials. Jim said Mr. Hoover found out that the only way we can get figures is to fill out an application for each member. He found that there were only two companies who handle this insurance. Jim will get application forms. Aid. Griffith moved to table until information can be presented, second Ald. McConico, motion carries. 5 minute recess before old business. OLD BUSINESS: Consider adoption of the 1976 Revenue Sharing Planned Use Report for Entitlement Period 7, July 1, 1976 through December 31, 1976, as follows: Public Safety $5000; Transportation $6376; and Health $6000. Aid. McConico moved to adopt the Planned Use Report, second Ald. Breaux, motion carries, no discussion. NEW BUSINESS: Approval of final plat of Cushing Park Subdivision, members of the I Council looked over the plat for Cushing Park. Discussion of drainage. Natural channel is along the property line of the subdivision. Cab's intention to get easement to open the channel up, drainage channel is outside the fence line. Discussion of the drainage ease- ment and utility easement along the back of the subdivision. Ald. Kitts adked if there was any seepage problem. Cab said he sees no signs of seepage. Cab is to check on it. Discussion of seepage problem. Mayor read the minutes of the Planning and Zoning Meeting of June 3 recommending approval of this plat. Aid. Kitts asked who was present at the meeting. Jim said members present were. Carter, Toungate, DeLeon, Schneider, Baker, T.ibbitts. Aid. Kitts moved to table until Cab gets the report on drainage, second Aid. Cxiffith, Aid. Kitts added 7 1/2" utility easement placed on the east side and north i� side of the property, second Aid. Griffith, motion was voted on and carries. Approval of Mesa Park Section 4 final plat, there was no one present to represent Mesa Park. They wanted a road through to 79 and Jim felt that traffic would be too heavy, Zoning Commission told them the same thing. The street now opens onto Georgetown Street by the median and will not open onto 79 as they originally wanted. Aid. McConico moved to approve the plat, second Aid. Lopez, motion carries. Consider request by City of Georgetown to increase $1.5. a day for dumping garbage. 200 June 10, 1976 Aid. Griffith moved to pay increase and hold City Manager to statement that he made in his memo to begin work on county takeover of the landfill and the possibility of the City's acquiring its own landfill, Aid. Kitts second, motion carries. CITY MANAGER'S REPORT: Open house and board meeting on June 14 at 6:00 p. m. at the day care center, try to attend. Have had inquiries on the cemetery association interested in the city taking over the cemetery for the maintenance. 6. 2 acres on the deed, there is a Mexican American ' Cemetery, Black ,Slave Cemetery. McConico said the Council at one time_ did take it in. He said there is a separate deed between the Black and Anglo part.i All plots are sold, only maintenance is required. All records would go to the City. Also some CD's Discussion, need to meet with them and let them make a proposal. Aid. McConico would like City Manager to contact Black part of the association and then to get I it both at the same time. Jim to talk to Isah Mercer, and Joe Lee Johrison. Mayor said we need a work session with them. Discussion. CETA has providedmoney for engineering technician, also they are trying to get I records clerk for the Polic e Department, at no cost to the City. Are preparing bid documents for the fire trucks and should be ready;first of next week. Engineer for Brushy Bend has plans for. the water line, do you want) to approve. Aid. Kitts said bring it to council with recommendation. I Had problem during construction of subdivisions, the City has allowed builders to construct homes and not allowed to be occupied until the subdivision is finaled. Want to know if this is in agreement with the Council or not. Discussion. of problems with not issuing permits before subdivision is finaled as opposed to issuing permits prior to the finaling of the subdivision. Council feelings as long as the iBuilding Inspector isn't having too many problems controlling it the way it is, it is ok. i Need work session for changes tabled tonight and have a called meeting after than so we don't,have a tremendous load at the next meeting. Aid. Breaux vont be here next week, Aid. McConico won't be here week after that. Set for the 15th at 7:00 p. m. Mayor would like to discuss moving in old houses at that work session. No dates on the dedication of the buildings. Any more on the park completion, Jim said tables are all he has left, says he has not been able to find the epoxy. Kitts asked that ,Goodnight appear at the next meeting. I CITIZENS COMMUNICATIONS: Mr. Corder representing concerned citizens in Round Rock West 2 & 4 has some questions 1) Water pressure, inadequate, want the loop June 10, 1976 20 6 completed, asking for relief. Cab said they have been misled, the completion of the loop will not,increase the pressure, will increase the volume of water and the loop has been completed. Valves may be turned off for construction. Jing is working on grant and loan that will- help water and wastewater. Need standpipe out there to increase the pressure the developers have indicated a desire to cooperate in this. Hopes it won't be over a year. r— They said at the Water Development Board the paper work would take 60 days but would I not mean they would have the money in 60 days, if everything went right it would be six months. Discussion of boosters. Mr. Corder feels something should be done inane diately. Mayor explained we just found a funding agency, not a matter of doing, is a matter of funding and we are moving as fast as possible. Corder's second request was street signs in Round Rock West, Cab has almost all signs for Section Z and have spent money for posts for them, have been busy trying to keep streets repaired, safety signs come first. He said developers were required in Arizona to put up the signs. Jim said this is in our subdivision ordinance now also. His third request was on Deepwood Drive onto McNeil Road, they want traffic control signs up the first day it opens. Cab said will get up signs .as soon as possible. Fourth request is the citizens feel a blasting ordinance is in order. Mayor spoke with Mr. Corder concerning the city's problems with funding utility I extension. Discussion of bonding procedures and grants, etc. Gary Brooks speaking.for Chisholm Valley, discussed street signs in that subdivision, and the opening of a dangerous intersection at Buffalo Pass and Chisholm Valley Drive. Cab to look into it. Ald. McConico would like to see council and. Mayor attend CAPCQ joint meeting on the ZZnd of ,lune at the Hilton Inn. There being no further business, meeting adjourned 9:25 p. m. Respectfully submitted, 1,64�Z"4, 'ElizaW th Looby, City Se detary June 15, 1976 The pound Rock City Council was to meet for special called session on June 15, 1976, meeting was not held due to lack of quorum. Respectfully submitted, Eliz eth Looby, City Secr 'ary 22 June 22, 1976 The Round Rock City Council met in special called session on June 2z, 1976. Mayor Litton called the meeting to order at "7:00 p. m. ! ROLL, CALL: Present: Mayor Litton, Ald. Kitts, .Griffith, Lopez andi Breaux. Not I present: Ald. McConico. Also present Jim Hislop, Tim Wright, Cab Callaway, and Gerri Bendele. j . i Jim asked if council could move up the contractor for Lake Creek Park on the agenda i council agreed. Mr. Donald Goodnight, contractor for. Lake Creek Park was present. Mayor said main.concern is that the park isn't finished. . Cab said he made the final inspection some time ago and gave a punch list and contractor has completed the list except for the plaque, and he says that he has the plaque. Mayor would i like to see us get it off the records and go on to something else. Contractor said if council has time, if they want to listen, he will explain the problems. He has epoxy on the way I and will put up the plaque as soon as it gets here. Jim said table tops are not a big deal, we will glue them down if we have to. Discussion of the table tops. Contractor said City wanted those tables and was not the way it was specified on the contract. He said he is not shirking any responsibility on this. Those tables cost! about $400 I more than was specified. . Discussion of the tables. All but about three] items were i completed about three weeks after the punch list was received. Discussion of the railroad ties. The completion date was July 22 last year. Mayor stated he talked to Mr. Goodnight in December or January. Ald. Griffith asked if the project was bogged I down due to lack of communications. Ald. Kitts asked why job was not completed last i July. Goodnight said one reason was the sewer line which should have gone next to the pavillion, he had to put it in about last April. Then he said someone decided to change the playground area, then he waited on ordering equipment, after the sewer line was put in. He assured Council it hasn't been nearly all his fault. Mayor cannot comprehend why he didn't bring these problems to him. Discussion of the crossing that should have been put in, discussion of the punch list. Jim said still trying to get I the project completed. Contractor said there was a sheet missing out of his set of plans, and he requested that sheet in October-November. He said CECyN made copy of the wrong sheet. After the final inspection Steve sent a copy of the sheet with the plaque. They sent a copy of the rubbing to CECON, who made some changes in the plaque. Then contractor received another proof, which CECON again changed. Then city wanted a change in the mounting of the plaque. He said someone is (responsible. I June 22, 1976 203 Jim said he made the changes, but the plaque didn't keep the project from being finished. Contractor said the plaque is here. Jim said he doesn't feel the City kept the project from being completed for over a year. Steve Kallman stated regarding the wrong sheet that Mr. Goodnight's man said he didn't see anything of value on that sheet and left without it. Ald. Breaux asked if City caused a four month delay? Mr. Goodnight said he doesn't know how long, has not tried to analyse it. Further discussion. Ald. Griffith said if the council decides to do something with it, will just take the proper channels. No further discussion. ORDINANCES; Consider an ordinance adopting the 1975 Standard Plumbing Code.with 76 Amendments and setting bonds and fees for plumbers. Mayor read the caption of the ordinance on the Standard Plumbing Code, setting bonds and fees for plumbers. Ald. Kitts moved to adopt the ordinance, second Ald. Griffith, Motion carries. Consider ordinance adopting 75 National Electric. Code for licensing, bonding, and setting fees for electricians. Mayor read the caption of this ordinance. Ald. Breaux moved the adoption of this ordinance, second Ald. Lopez, motion carries. Consider an ordinance adopting 76 Standard Building Code and establishing the office of Building Official. Mayor read the caption of the ordinance, Ald. Griffith moved to i adopt the ordinance, second Ald. Lopez, motion carries. Consider ordinance adopting 76 Standard Mechanical Code. Mayor read the caption of the ordinance, providing issuance of permits and setting fees therefor, Ald. Kitts moved, second Ald. Breaux, to adopt the ordinance, motion carries. Consider an ordinance adopting the 76 Standard Gas Code. . Mayor read the caption of this ordinance, providing for inspection, issuance. of permits and collections of fees. Ald. Lopez moved the adoption of the ordinance, second. Ald. Griffith, motion carries. Consider an ordinance adopting the 76 Standard Fire Code. Jim read the entire ordinance. Ald. Griffith. moved to adopt the ordinance, second Aid. Breaux, motion carries. Consider an ordinance adopting the 76 Standard. Housing Code. Jim read the ordinance i� Ald. Breaux, moved, second Ald. Lopez, to adopt the ordinance as read, motion carries. Consider an ordinance ;making it a separate offense for each 5 minute period that a train blocks a 'public thoroughfare or right of way. Jim read the ordinance. Ald. Kitts moved to adopt the motion, second Ald. Lopez, motion carries. Consider an ordinance regulating the moving of old buildings to the City of Round Rock. Jim said we don't have the ordinances for these, need direction from the council. Mayor Litton brought up discussion of people bringing .in old houses and leaving them set up for as 204 June 2z, 1976 long as a year before anything is done about them. Mayor said need guidelines for the building inspector to enforce the time limit, an amendment or whatever would eliminate this problem. Aid. Griffith would like to have some time to work on this. Mayor i asked City Attorney to look into what neighboring cities have. Aid. Griffith moved to table items I & J for a study session at a later date and direct City Att6rney to gather some material for our consideration, second .Ald. Breaux, motion carries. i ©LD BUSINESS: Consider approval of final plat of Cushing Park Subdivision. Cab i explained that at the last meeting the easement was on the original and! not on the i prints. He just didn't look at the original. Ald. Kitts asked if Cab is satisfied that moisture will flow by without any problems. Cab has seen no signs of seepage. Aid. Griffith asked Cab for his recommendation. Cab said, he sees nothing wrong with the i plat. Aid. Griffith moved the final plat .be approved of Cushing Park Subdivision, second Aid. Lopez, motion carries. NEW BUSINESS:. Consider water line plans for a line running east on Sam Bass Road. i Council looked over the plans with the.engineers. Discussion of what the long term cost I will be to the City in terms of key rate. Ken Strange explained the key irate and the i requirements by the_ State Insurance Board. Materials used in the line have to be I � taken into consideration. Type of fire department is also considered inl the key rate. .._ Discussion of the lines. Mayor Litton said we have a contract on the w y from the North Fork Re.servoir. Mayor said was a meeting of the east side cities of Williamson County discussing taking water out of the lake at Granger. Discussion of taking water from these other sources. . Aid. Fitts asked if we approve this as a transition line, i would it downgrade the subdivision. Ken said would use AC pipe in the subdivision. I Visitor asked if anyone has. asked State Insurance Board how this would!affect the key rate. Discussion of how this line might affect the key rate. Definately need to i clarify this point as .to how it affects our key rate in the future. Jim said don't see any other way than to go with some type of pipe that the fire board will approve. Ald.. Breaux said need clarification about the standpipe. Mayor asked Jim and Eddie to pursue this. Cab has a letter on the way . Aid. Griffith moved that we look at Thursday July 1 as a meeting date where this information could be brought to us on the key rate, second Aid. Breaux. Aid. Kitts amended to move all council meetings I .regularly to the first Thursday of the month as we no longer get the disbursement report, second.Aid. Lopez, Jim said this needs to be changed as a regular agenda item with an ordinance, Kitts withdrew his motion. First motion was voted on and carried. I June 22, 1976 205 Consider request by Round Rock Cemetery Association, Jim said. Trey Walsh called and they have to have a meeting to decide what they want, so they couldn't be present. Ald. Breaux moved to forget until they come to us with a proposal, second Aid. Kitts, motion carries, (1 opposed, Ald. Cri.ffith) Ald. Griffith feels it is a shame we have a historical area and no one is taking care of it. Set bid opening date for the fire trucks. Tim said it has to be published two weeks. Can be published July 1 and July 8. Discussion; Ald, Griffith moved to open bids on fire, trucks at 3 p. m. on July 29 at City Hall, second Aid. Kitts, motion-carries. Consider contract with Texas Parks and Wildlife Department for city park to be constructed with Bureau of Outdoor Recreation funds. Just need council to authorize city manager to execute. Ald. Griffith moved to authorize the City Manager to expedite the contract after it has been approved by the City Attorney, second Ald. Breaux, motion carries. Jim introduced Bob Clark, Rick Sukalla, John :Russell who plan to build a subdivision west of town, 2375 acres. Jim said we received a 11Btter from HUD and we have 14 new units-of existing section 8 housing, in the works through the housing authority. Mayor will be out of town July 11-16. There being no further business, meeting adjourned 10:00 p. m. Respectfully submitted, ElizalAth Looby, City Sec tart' July 1, 1976 The Round Rock City Council met in regular session on July 1, 1976. Mayor Litton called the meeting to order at 7:00 P. M. ROLL CALL: Present: Mayor Litton, Ald. McConico, Breaux, Lopez, Griffith and Fitts. ` Also present: Jim Hislop, Cab Callaway, Gerri Bendele. h APPROVAL OF MINUTES: Ald. Griffith moved to approve the minutes of the Regular f Meeting of June 10, 1976, Special Called Meetings of June 15 and June 22, 1976, second Ald. Breaux, motion was voted on and carries. PUBLIC HEARING: Consider testimony concerning zoning change request by Al Hughes for a 6.4 acre tract, part of Wiley Harris Survey, No. 124, located at northwest corner of Cushing Street and Gaddis School Road from B-2 to R-1. Mayor said this plat was approved at the last meeting and will be used as residential lots. No one was present either for or 206 July 1, 1976 against the change. Public hearing was closed on this change. RESOLUTIONS AND PROCLAMATIONS: None APPOINTMENTS: None DISBURSEMENTS: None ORDINANCES: Consider ordinance rezoning 6. 4 acres of the Wiley Halrris Survey from B-2 to R-1. ,Tim read the ordinance amending the zoning ordinanlce for the above tract to reflect R-1 zoning, Aid. Breaux moved to adopt the ordinance changing the 6. 4 acre tract from B-Z to R-1, second Aid. Griffith, motion carries. Consider ordinance revising fees for building permits in the City of Round Rock. Jim said it was discussed in the last Council meeting. Fees are set by Southern Standard Building Code. Discussion of fees figured by the cost of construction per square foot. According to the new ordinance, City will have a building board of adjustment, and Aid. Mitts would like to give it further study to see if we could come I up with some other method, rather than a set structure by ordinance, due to the fluctuation of building costs. Aid. Kitts moved to table until we have time for further study, second Ald. Griffith, motion carries. Jim said we may have to have a called session to issue Certificates of Obligation on the fire trucks, I � Consider ordinance setting the regular meeting date for the council ineetings for _ the first Thursday instead of the second Thursday each month, novo that, we don't need the disbursement report. Jinn read the ordinance changing the meeting date to the first Thursday. Aid, Kitts moved adoption of the ordinance, second Aid. Lopez, motion carries. OLD BUSINESS: None NEW BUSINESS:. Approval of final plans and specifications for water line on Sam Bass Road. Jim said representatives are not present at this time, can we move on to the I next item, all members agreed. I Consider request by Round Rock Independent School District for a joint city--school tax appraiser. Mayor discussed the way it has been done in the past with the school tax office making the appraisal. Jim read the letter from Noel Grisham requesting I cooperation and cost sharing in the tax appraisal and read a portion of the school i board minutes. Jim said in the past we have paid a flat rate per year. Discussion. The school tax assessor-collector has done the appraisals himself, now, the school I wants to hire an appraiser and wants us to pay a proportionate share of 'the salary. Jim feels this requires some study. Jim is talking with private appraiser about it. July 1, 1976 207 In the past we have paid the school tax office a flat rate, they made the information available to. our tax office, who recorded all the information on the city's forms. Mayor said to check into the extra work load and expense of their giving us the information. Jim suggests setting up a meeting with the school board. We have no record of personal property. This needs to be taken care_ of this month.. Ald. Kitts asked if Jim can have the information from the appraiser you are working with before we meet' with them. i Ald. Griffith considers the school board minutes as a threat, personally wishes to divorce the two tax offices and get on with it. Mayor said Jim to get with the Tax-Assessor and see.what they need and coxae back at the next meeting. Further Discussion. Ald. Kitts moved that we set it up at the next Mork session, second Ald. Griffith, motion carries. Consider request by Williamson County Health Unit for city participation for the 1976- 1977 fiscal year. Dr. Meyers from the Health Unit presented copies of the budget for the Unit. They are requesting $3, 200 from Round Rock. Nurse Mary Lou Pate, who has served the area for 14 years, explained the cases on which she works in Round Rock. She said the school district has its own nurse now and the only service the Health Unit gives in the school district is TB skin tests. Health officer inspects the cafeteria in the school twice a year. Mayor said that last year a list was given which showed a number �. of injections given in the school. Further discussion of the services given in the city. Mayor said our problem has been that other schools participate and Round Rock School District received services and did'.not participate, only the city participated. A visitor spoke about the well baby clinic, pediatrician sees the children before they get into school, does not want to see the service discontinued. Mrs. Alloway from the Child Development Center said these are City children who receive the injections through the well baby clinic. Discussion of the city's budget. Council agrees City wishes to pay the fair share for the services. Health Unit is asking for $3, ZOO. for the next fiscal year. Mayor recommended to Council that the item be placed in the budget. Ald. Griffith moved that $3, ZOO. be placed in next year's budget for the Health Unit participation to be considered at that time, f, second Ald. Breaux, motion carries. Mayor called for 5 minute recess. Mayor asked if secretary has letter on approval o'f utiltiy lines in Chisholm Valley Section 3. Secretary advised letter is in the office, Council had a copy of the letter at the last meeting. Mayor asked if these lines met with Cab's approval. Cab said they have been tested and meet his approval, City is accepting the utilities for maintenance after a year's warranty. Ald. Griffith moved acceptance of these utilities in Chisholm Valley Section 3, with a years warranty, Second Aid. ,Kitts, motion carries. 208 July 1, 1976 Consider approval of final plans and specifications for a water line running west on Sam Bass Road. Engineers from CECCN and Rick Szukalla are present. Council reviewed the plans and specifications at the last meeting and asked for recommendations on the type of pipe. Cab and Jim have the letter from the State Board of Insurance stating the types of pipe which they will approve. Discussion, there is some pipe in the ground in Round Rock West which does not meet the State Insurance Board specifi- cations. Cab said the developer has been stopped from putting any more of that pipe in the ground. Mayor read the letter from the State Board of Insurance. Discussion of the penalty for using pipe which is not approved, up to 5� penalty on the key rate. Discussion of the AC pipe .used in Round Rock West. Cab said he takes full responsi- bility for letting the pipe go in without checking more closely with the Insurance Board. .Further discussion of the pipe. Ald. Griffith asked who certifies. to the Insurance Board as to which type of pipe in the ground meets their standards. The State Board of. Insurance told Cab unofficially that if small amounts were in, they were not that hard nosed, but if we made it a policy of approving this pipe, they could make it a fine of up to 5� on the City's key rate. The subdivision ordinance stated cast iron, AC or PVC as approved by the building official. Jim will bring proposal to change it to read cast iron, AC or pipe approved by the Insurance Board. Discussion, Jim said we could go to the Insurance Board and state that when we found out that we shouldn't use that pipe, we changed our ordinance accordingly. Ald. Griffith asked if Round Rock West developer was willing to meet these specifications, Jim replied they were willing this morning. Cab has notified all the developers that that pipe would not be approved and he will write a letter to that effect. Discussion of our key rate. .Ald. Kitts said that with the contract on Brushy Bend Park there is no choice but to stick :with the subdivision ordinance. Jim said it is not clear on that point. at this time. Aid. Kitts said he feels that the subdivision ordinance was written to conform to state regulations and the approval should not be less than what the state would approve. We don't need to make another mistake on top of the one we. already made. Aid. Kitts moved that the final plans and specifications for water line to Brushy Bend Park be approved subject to inclusion of the proper material to meet the subdivision ordinance, second Aid. McConico, motion carries. CITY MANAGER'S REPORT: Ralph Harris, on behalf of Glenn Neans, asked that we have joint gathering of Council and Planning and Zoning Commission to look at the overall development of Round Rock West. . If Council would like to do that, Council feels it would be beneficial, some time in July. July 1, 1976 209 Have to have a called meeting to award Certificates of Obligation for the fire trucks to FHA. Need to talk with Curtis Adrian before we set a date for that so we can coordinate with the purchase of fare trucks. Have issued $1, 979, 399 in building permits this month, 40 starts in residential construc- tion, and 6 other starts. We need to put building inspector on full time right away and possibly hire one more inspector next budget year. Mr. Szukalla talked with .Tim about them participating in extension of a sewer line up Brushy Creek and expansion of sewer treatment plant and utilities out 620. Have a 250 acre industrial tract. Need committment from industry to get a grant, we may have 1 or 2 committments on 1 35, but it would help to get funds to put lines out 620, which would help bound Rock Nest where they don't have good pressure. Have talked to Texas "Vater Development Board, and they are willing to participate in expansion of water treatment plant, grant for standpipe or they will participate in a loan if a grant is not available. FHA will participate in extension of lines. Curtis is looking at how much we can bond or borrow at 5 1/Z% interest. Szukalla is interested in contract for sewer line up Brushy Creek, like we did the water lime contract to Brushy Bend Park. Either sell the process of the wastewater as it comes into the city by metering it or charge on bulk rate. Discussion of running line up Brushy Creek or Sam Bass Road. Discussion of acquiring easements. Szukalla said they are looking at this as a possible alternative to locating a sewer treatment plant on their site. Don't know if the line cost would be in excess of their budget. If feasible, would like council's grace, if not won't pursue it any further. Discussion of grants through EDA. After further discussion, Mayor said lines are called for in the public facilities report in that area. Definately think we need to give some thought to it. Council would be in favor of getting a feasibility study. Have submitted grant to Texas Department of Community Affairs for 701 Planning and won't hear for about 2 months. Grant for water and wastewater will be heard at CAPCO i� July 7 at about 10;00 a. m. I The plaque is up at Lake Creek Park. Aid. Mitts asked that the project be put on the agenda for the next council meeting, and asked Cab to bring all pertinent information. Jim said the City Secretary is resigning, and moving back to her home, Leaving the last day of July. Jim will be interviewing applicants. Ald. Griffith said he officially moved. commendation be put in the minutes for the work done, for fine job, second Aid. McConico, motion carries. No further business, meeting adjourned, 9;45 p. M. Respectfully submitted, AI;..� "l , TT'nn1,sr- firs �PMrAr 210 July 19, 1976 The Round Rock City Council met in a special called meeting July 19, 1976. Mayor Litton called the meeting to order at 7:00 P.M. j ROLL CALL: Present:. Mayor Litton, Aid. McConico, Aid. Breaux, Aid. Mitts, Aid. Lopez, and Aid. Griffith. Also, present Curtis Adrian, Jim Hislop andl Gerri Bendele. i I Curtis Adrian representing the First Southwest Co. , came before the Council requesting an ordinance be passed authorizing the sale of $55, 400 in C. 0. 's to FHA at 5% interest maturing at $5, 000 per year for the years 1977 to 1987. Mr. Adrian will notify Ross McBride and give him the go ahead when the ordinance is passed. It will take approximately 10 days for FHA to get the money, then Mr. Adrian will i ask for a closing date at Farmer State Bank. The Mayor, City Manageri and City I Secretary have to be present.at the closing. Aid. Griffith moved to adopt an ordinance authorizing the sale of $55, 000 in C. 0. Is to FHA at 5°jn interest maturing at $5, 000 per year for the years 1977 to 1987. Aid. McConico second, motion carries. Aid. Mitts stated that the money will be used for the. pruchase of fire trucks far the Round Rock Volunteer Fire Department. Mr. Adrian will notify Jim when money is ready and closing is set. I Jim explained after some checking that Austin has a 3� per square foot for every- square foot under any type of roof. Georgetown uses the Southern Standard Building Code and has a breakdown on their fees depending on the type of material used to I construct the exterior of the house. Ald. Griffith expressed that he felt Ithe fee system should be kept as simple as possible. Jim said the cent cost per square foot would be the simplest. Aid. McConico said he would like to have a work sessi n to discuss I fees for all aspects of building. Aid. Mitts agreed. ,Aid. McConico made the motion to defer further discussion to a work. session. Aid. Lopez second, motion (carries. Jim stated that the council needs a work session on either the 26th on the 29th of I July. Council agreed that Monday the 26th was the best date. Jim said that he will bring a resolution before the council concerning the LEAA - CTC radio g'rant for the City to supply the matching funds. Need to discuss the RR1SD tax office and City tax office consolidation. Jim will also have information on an ordinance !enclosing I swimming pools. I Curtis Adrian is to set up a meeting with Mr. Furgeson with TWDB for July 20, 1976 at noon at the Austin Club. All Council should be there if at alllpossible. i 2 1.1 J my 19, 1976 Jim says FHA grant program looks very positive since the new business is to announce tomorrow. Also, NHI is trying to get new businesses to develope out 620. We are just waiting on word about Community Development. Should know outcome in the next few weeks. Jim has worked with Jerry Golden setting up an EDA grant for curb, gutter, paving and downtown renovation. The Housing Authority is trying for a 2D unit turn key project. Al Hughes and Ray Gill have both talked to HUD and have gotteq positive feed-back. Ernest Lincoln would be administrator as he is for the existing units. HUD is using our project as a model. CITIZENS COMMUNICATION- Two citizens came before the council to make everyone aware of the trouble they are having on Casey Lane and E. Main. The sewer lines are stopped up and trash is in the lines. Also weeds have not been cut after three requests were turned in. Jim explained that East Main Addition has not been accepted by the City because the developer has not requested acceptance. Also, stated City willnnow ROW but citizens need to talk to Mrs. McMinn about keeping up vacant lots. Ald. Kitts re- quested Gerri to mail out weey lot letters with the police department bringing in a list of blind corners all over town. Ald. Griffith expressed a need for better cooperation between developers and City. Jim will try to talk to necessary people and then mail out letters. For lot clean up Austin sends out two letters and then contracts to have the lots mowed. After that a lien is put against the property. The visitor living at the end of East Main asked the City to black top E. Main. Jim said it would be done. Citizen also said there is a drainage problem. Water drains right in his front yard. Problem will be taken care of when street is black topped. The council was made aware of the fact that much trash is being dropped by the .railroad tracks near Casey Lane. If anyone sees this happen again they were advised to call the police department immediately. Ald. Lopez inquired about the sewer line problem of Mrs. Martinez. Jim explained that they will have no problem at all if they hook up where the City says because they have a good drop. Mayor Litton inquired about the status of the City Secretary position. Jim explained that if the City and school can agree on a price for taking over the taxes, he will probably recommend that the current Tax Assessor-Collector move to the City Secretary position. No further business, meeting adjourned, 8:00 PM. Respectfully submitted, - xo' J Anne Land Acting City Secretary 212 July 26, 1976 The Round Rock City Council met in a special called meeting on July 26, 1976. Mayor Litton called the meeting to order at 7:00 P.M. ROLL CALL: Present: Mayor Litton, Ald. McConico, Ald. Lopez, Ald. Griffith, Ald. Kitts. Absent: Ald. Brew. Also present, Tim Wright, Gerri Bendele, Jim Hislop, and Cab Callaway. WORK SESSION. Discussion, was held on whether the building fees should be set up on a cost per square foot basis for anything under a roof. A $28, DUO home would run about $42. 00 if 3� per square foot was used as the base cent cost as opposed to about $80 as set by our current rates. Ald. Kitts got 2 water taps, building inspection fees and septic tank inspection fees for $950 in Austin. They make up difference in money in other fees charged rather than gust on the building permit itself. Mayor Litton feels the need to set a per square foot bases for the permits. Ald. Kitts pointed out that the cost difference between siding and'brick is not that great that it would necessitate breaking down costs between siding, brick and other types of exterior walls. Would be in favor of a flat fee basis. Jim explained that both the standard electrical and plumbing fees could either be set at a flat fee to sub-contractor or based on the number of outlets and fixtures. Ald. Griffith moved to have Jima work up a schedule on a flat fee basis per square foot on anything under a roof. Ald. McConico second, motion carries. Jim explained that requiring the builders to furnish a copy of the plans and specs and plot plan for each building permit requested would be beneficial to the tax office so they would not have to go out and measure each new house individually. These plans would show the location of the house on the lot as well as the measurements of the house. Ald. Kitts brought up the fact that the house plans are usually on the job site if any viewing is necessary and therefore the house plans themselves would not need to be kept on file in the building inspection office. Ald. McConico moved that the contractors present a plot plan for each building permit requested to the building official but does not have to leave the house plan on City file. Ald Lopez second, motion carries. The City Attorney was instructed to draw up an ordinance to that aff'ec t. Jim told the council that Freddie Leggett, the school Tax A/C, should have an estimate of the proposed consolidation Wednesday, July 28, 1976. In the meeting with Noel Grisham last Friday Mr. Grisham seemed in favor of the consolidation. Suggestion was made that the City could require plot plans from persons in our ETJ July 26, 1976 213 and on our water line to help the tax office out. This could be made part of the subdivision regulations. Aid. Griffith moved to have Jim bring a proposal to the next regular City Council meeting. Ald. Fitts second, all councilmen voted for the motion except Ald. McConico. Ald. McConico apposed because he anticipates problems. Round Rock Building Inspector, Bill Schmidt, explained that the Southern Standard j building congress does have a standard code requiring the enclosure of swimming pools. The council would need to have the city attorney draw up an ordinance adopting the code. Tim needs to check and see if this can be made retroactive. Ald. McConico moved to instruct Tim Wright to draw an ordinance adopting the Southern Standard Swimming Pool Code in the Round Rock city limits . Ald. Lopez second, motion carries. Next item, on the agenda moved to later in the meeting. Mayor Litton asked that everyone start thinking about working on a City Charter. Jim is to have necessary procedure at the next regular council meeting in August. NEW BUSINESS: Jim read a resolution authorizing matching funds of $322. 50 for high band radio equipment. Ald. McConico moved to accept the resolution as read. Ald. Lopez second, motion carries. F, Jim read a resolution authorizing matching funds of $507. 00 for a .management study implementation. This would include an inter city radio, transcriber, dictation equipment, crime scene search kit, Lateral file and rotating card file. Ald. Kitts moved to accept the resolution as read. Second Ald. McConico, motion carries. Jim read a resolution authorizing matching funds of $1556. 00 for a Technical Equipment Grant. This would include a console, a tower ICBS antenna to alleviate dead spots and conversion of the base station to g channels. Ald. Lopez moved.to accept resolution as read. Ald. Griffith second, motion carries. Jim advised the council that the City received the BOR grant of $172, 550. 00. Since CECON did the preliminary work on a contingency basis and the council agreed to give them the contract if the City got the grant so it would seem in order to hold up the oral agreement. The council might entertain .the idea of hiring an architect to plan the theatre portion of $32, 000. Mayor Litton suggested getting with Sam Bass Theatre Assn. to determine the needs before making any decisions. Breaking this portion out of the contract would probably make cost go up. Ald. McConcio suggested a 5 minute recess in order to ask some SBTA members to come before the council since the Theatre group was meeting simultaneously in the Library. I 214 July z6, 1976 -Walter Tibbitts and Mary Lee Harris came before the council representing SETA. Discussion was held on ways to best utilize the appropriate money. Question was posed as i to whether CECON would be interested in assisting and working with the SBTA. Steve Kallman, representing CECON, saw no problem but would have to clear extent of assistance with his firm. Jack Dempsey would also be willing to help out. Walter I Tibbitts suggested that a 3rd party was .o.eeded to bridge the communications gap between the theartr group and firm carrying out the specs. Ald. Kitts moved that the council authorize the City Manager and CECON- to go ahead with the plans and specs for Round Rock West Park Section I and appoint an advisory committee to work with I CECON for the theatre facility. Ald. McConico second, motion carries. Mr. Tibbitts I and Mrs. Harris will appoint an advisory committee and bring the names to the City i Manager. Rick Szukalla representing NHI of Austin and Highland Resorces of Houston, came I before the council to discuss several alternatives concerning the sewage in their planned I community, formerly the Beck and Walsh tracts west of Round Rock. The alternatives were (1) construction of a 14" gravity line with participation from other developers; (2) construction of a 8" to 101' pressure line going just to the two tracts or with participation ; (3) construction of a package treatment plant on their site to service just their development; and (4) construction of a 12" gravity line to serve just their I community. .Discussion was held concerning putting in the larger line aInd having other developments contribute their share of the cost. Jim gave three alternatives for I financing the City's part (l) a $345, 400 grant thru FHA using about $100, 00 for sewer plant; (2) EDA grant of $3, 000, 000 for total expansion of sewage treatment plant ; and (3) approach TWQB about borrowing the money at a low interest rate. Mayor Litton and Ald. Kitts stated that they felt the property owners should get together to pursue the situation with the City Manager contacting the property owners for the meeting. Ald. McConico was of the opinion that Mr. Szukalla be in charge of coordinating the I meeting not the City. Aid. Kitts moved to have the City Manager contact other property owners and pursue obtaining necessary easements. Ald. Griffith second. All members present voted for the motion except Ald. McConico who voted against it. Motion carries. No further business, meeting adjourned, 9.15 P. M. Respectfully submitted, J nne Land; Acting City Secretary I I 215 July 29, 1976 The Round Rock City Council was to meet for an emergency called session on July 29, 1976, meeting was not held due to lack of quorum. Respectfully submitted, qJann�eLand Acting City Secretary August Z, 1976 The Round Rock City Council met in a special called meeting August 2, 1976. Mayor Latton called the meeting to order at 7:00 P. M. ROLL CALL: Present: Mayor Litton, Aid. McConico, Aid. Griffith, Aid. Kitts, Aid. Lopez and Aid. Breaux. Also present were Jim Hislop, Cab Callaway, and Tim Wright. Jim explained that he along with Ald. Griffith and Mayor Litton had met with Noel Grisham last week and discussed the possibilities of consolidating the two tax offices. Then .Freddie Leggett met with Jim to discuss the situation. She presented Jim with a complete consolidation proposal of $11, 500 for the year as opposed to our $13, 800 budgeted figure for the current year. This figure is 2014 of the school's total roll. The only draw back is that the City would have to change their tax base from 4010 to 60% which is the same as the schools. This is in order for the computer to do both the City and school's taxes. Then the tax rate could be lowered to compensate for the hike in the base. Complete consolidation would save the tax payers money in that duplicate billing and labor would be deleted as well as saving on postage. The agreement period would be on a yearly basis. Jim stated that it was left unsettled when to make the payments of the school. This can be worked out. Jim is in favor of consolidating the two offices in that ii: will save the tax payers money. Aid. Kitts asked if we decided to get out of the agreement in a year or so would the records be accessable to us. Jim is to check into the matter. Mayor Litton asked if changing the base will be permissible with the way our bond retirement is set up. Jim is to check with Curtis Adrian about this. Aid. Griffith asked if we are still planning on requiring a plot plan for each building permit on new homes. If so, is this service included in the school's proposal. Jim stated Mrs. Leggett expressed handling the City's roll was a 2016 increase for their office and the figure is based on that. They will supply the City with a monthly roll. Mayor Litton thinks the proposal is feasible but questions our roll being 201Jo. Jim feels with our growth 20% is a reasonable estimate. Aid. Kitts asked if we would pay in a lump sum or a monthly basis. Aid. McConico suggested making monthly payments to ourselves and putting the money into CD's to gain interest then making one lump sum payment at the end of the year. Aid Kitts said he felt this was not fair to the 216 August z, 1976 school. It should be on a monthly basis as their books are set up on a monthly basis. Ald. Kitts mored to authorize the City Manager to negotiate an agreement with RRISD tax office and bring the agreement back to the council for final approval. Ald. Breaux second, motion carries. No further business, meeting adjourned, 7:30 P.M. Respectfully submitted, i oanne Land Acting City Secretary August 5, 1976 i The Round Rock City Council met in regular session August 5, 1976 with Mayor Litton calling -the meeting to order at 7:05 p.m. ROLL CALL: Present: Mayor Litton, Alderman McConico, Alderman Lopez, Alderman Breaux, i Alderman Griffith, Alderman Kitts. Also present, Jim Hislop, Cab Callaway and Tim Wright. APPROVAL OF MINUTES: Alderman McConico moved to approve the minutes of the meetings I I held on July lst, July 19th, July 26th, July 29th and August 2nd, 1976. Alderman Breaux seconded. Motion carries. Alderman Lopez asked what has been transpiring concernkng the Round Rock Cemetery Association. Jim explained that the Cemetary Board has not met and that as soon as they have a meeting then negotiations can proceed. APPOINTMENTS: Alderman Kitts moved to appoint Mrs . Joanne Land, City Secretary. Alder- man Griffith seconded. Motion carries. DISBURSMENTS: Discussion on final disbursement to Donald Goodnight and acceptance of I Lake Creek Park was postponed until later in the meeting. ORDINANCES: Tim Wright read an ordinance setting certain fees for building permits, elec- trical permits and requiring builders .to submit a set of plans showing house location when requesting a building permit. Alderman Griffith asked if putting up! a small stor- age shed would require a permit and if the price would be the same as anyiother permit. Bill Schmidt said if the building is constructed on the site a permit would be required at the same amount as other constructions of comparable price because the' shed would have to be inspected. The City would not be in violation if it issued a permit for any storage shed. The issue would be strictly between the subdivider and property owner. August 5, 1976 217 Alderman Griffith asked Jim if he had any suggestions concerning the amount that might be set for the building permits. Jim said he would suggest a minimum of cents per square foot for anything under a roof. Alderman Griffith moved to insert cents per square foot for any structure under a roof in Section 1 of the ordinance read by the City Attorney. Motion second by Alderman Breaux. Motion carries. Section 2 of the ordinance concerning electrical permit fees was then discussed. Jim proposed that 25 cents per Nutlet be used with no break down concerning types of out- lets. Alderman McConico suggested that 20 cents on regular outlets and 30 cents on 220 outlets be used. Discussion was held. Alderman Kitts moved that 25 cents per electrical outlet be inserted in Section 2 in the proposed ordinance. Alderman Breaux second. One negative vote was cast by Alderman McConico. Motion carries. Section 3 of the ordinance concerning the requiring of plans and plat showing house locations. Alderman Lopez moved to adopt the ordinance with the figures voted on in Sections 1 and 2. Alderman Kitts seconded. Motion carries. Tim explained an ordinance setting certain fees for a plumbing permit. Alderman Breaux asked for recommendations from the City Manager. Jim suggested $2.00 per plumbing fixture. The Building Inspector gave examples from neighboring cities. Discussion was held. Alderman McConico expressed concern on call backs. Tim said that it would be possi- ble to draw up an ordinance on call backs. Jim also stated that the ordinance can be changed in 90 days. Alderman Griffith moved that the $2.00 per fixture figure be placed in the proposed plumbing permit ordinance. Alderman Kitts seconded . Alderman McConico questioned if the City or property owner connects the water meter. The City does this. Alderman Griffith called for questions. One negative vote was cast by Alderman McConico. Motion carries. Alderman Kitts moved to adopt the plumbing permit fee ordinance. Alderman Lopez seconded. Motion carries. Tim Wright explained the ordinance adopting the Southern Standard Swimming pool Code 197+ edition. 'Tim researched the question about fencing existing pools. It is a grey area but City could make property owners with existing pools construct a fence under the City's powers of health and safety but would be inviting lidigation from people with the pools . The City would be under no liability since the pools would be on private property. Alderman Kitts expressed concern about forcing property owners to fence their existing I pools. Tim explained this would have to be a policy determination and that adopting this ordinance would not mean that the City is bound to have people fence their existing pools. All councilmen expressed opinion that the policy should go into affect as of this meeting and not retroactive. Alderman Breaux moved to adopt the ordinance as read by Tim. Alderman McConico seconded. Motion carries. 218 August 5, 1976 OLD BUSINESS: NONE NEW BUSINESS: Jim explained the procedure for adopting a Dome Rule Charter. The first step being to set a date for a public hearing to consider testimony concerning current population. Jack Hoover stated that the Chamber of Commerce made a survey with the help of several civic organizations. They made a house to house canvass of the town. Their findings showed the population as of April 20, 1976 to be 5,055. chart of their survey is a part of these minutes. Mayor Litton expressed apprecz tion to Mr. Hoover, the Chamber and all concerned for their time and efforts in this endeavour. Alderman McConico moved to instruct the City Manager to place citizens testimony con- cerning the City's population at a public hearing on the agenda at the n 'xt regular council meeting. Alderman Breaux seconded. Motion carries. Tom Watts with NPC explained the location of Cimmaron Section 3. Alderman McConico moved to accept the plat of Cimmaron Section 3. Motion seconded by Alderman Lopez . Motion carries. Mr. L. J. Robinson questioned the material being used on the street gaining Round Rock West Section I and Round Rock West Section I1:. Jim stated he would check into the matter. Doyle Hickerson explained the location of Chisholm Valley Sectioln 4. Alderman McConico moved to approve the plat of Chisholm Valley Section 4. Alderman Kitts seconded. Motion carries . I Mayor Litton asked Steve Kallman, representing CECON, if they had an estimate on the cost for a pump station to serve water customers to the west of Round flock. Steve explained CECON is with-holding an answer untie, after the bid opening August 6, 1976. Discussion was held on whether or not clorination is necessary. It was e, plained that if the water is drinkable at the point we sell it, then as far as the City is concerned, clori.nation would not be necessary. The trunk lines will run to the Wals� property and Brushy Bend Park. Question was raised why a system to serve only a 600 a d not a full 27200 capacity was to be installed. Steve explained that there would be oom but at this point it is not feasable because even now there is a low demand on two pumps. The entire system will be put in except for the 2 pumps. Alderman Kitts move to accept the plans and specifications for the pump station to serve water customers west of Round Rock. Motion seconded by Alderman Breaux. Motion carries. Fire Chief Bennie Bustin came before the Council to recommend a bid ior two fire trucks from Pierce Mfg. Co. Total price for both trucks would be $47,999.00. Chief Bustin also explained that extra equipment was needed in the amount of $6,265.00. Bond fees to run about $3,000.00. $1,550 of that to come out bond money and $1L450 to come out of the fire truck fund. Alderman Kitts moved to accept the recommendations of the Fire Chief. Alderman McConico seconded. Alderman McConico questioned delivery dates. August 5, 1976 219 Bennie stated 750 pumper would take 180 days and the mini pumper should be here after the 26th day of September. Motion carries. Jim read the proposed contract between the RRISD and the City consolidating the two tax offices. Alderman Breaux moved to authorize the City Manager to proceed with the contract and take it to the school board. Alderman McConico seconded. Motion carries. Cab Callaway explained that Donald Goodnight completed his obligations at Lake Creek Park as far as the contract is concerned. He completed the project July 29, 1976, 329 days after contract period. The Council questioned whether the City held Mr. Goodnight up in any way. Cab stated he did not feel the City crews held up Mr. Goodnight at all. Any- thing the City would penalize him would have to go back through BOR. Discussion was held. Cab recommended that the City pay Mr. Goodnight because of the cost of material and equip- ment he used. Alderman McConico was of the opinion that paying Mr. Goodnight without penalty was Like throwing our money away. Alderman Griffith asked what the penalty clause states. Fifty dollars per day penalty as stated in contract. Total contract was for $39,886.50. Alderman Kitts and Lopez both agreed that Mr. Goodnight was late but did fulfill the contract. Alderman Griffith moved to pay the full contract amount to Mr. Goodnight. Alderman Lopez seconded the motion. One opposing vote was cast by Alderman McConico. Motion carries. — CITY MANAGER'S REPORT: Jim stated the total number of building permits issued in July was $1,293,844.00 There is a problem concerning the acceptance of utilities. The procedure now takes about 2 months. It would expidite matters if Cab be allowed to make final approval. This would also save the developer some money. Alderman Kitts asked how the subdivision ordinance reads concerning acceptance of streets etc. Jim is to check into this and put it on the agenda for the September 2nd meeting. Jim read a letter from the State Comptroller's office seeking permission to file suit, on the City's behalf, on any delinquent sales tax account in the City's jurisdiction. Council agreed to give permis- sion with one addition to the letter. "This service to be performed at no cost to the City of Round Rock". CITIZEN'S COMMUNICATIONS: Bill Schmidt, on behalf of the Fire Department, thanked the City Council, City Manager and Public Works Director for the purchase of the two fire trucks. :I Mayer Fitton expressed appreciation for the kind comments. Alderman McConico asked if anyone knew the whereabouts of the contractor that painted the water tank. Jim stated that several letters have been written and that he and Cab are working on the problem. Jim said he would have the City Attorney address the contractor. A citizen representing the Homeowners Assacis tion in Round Rock West, asked the Council about the water pressure. Cab stated that the automatic controls were out and the City crews were having to pump by hand.. An electrical contractor is working to solve the,problem. gon August 5, 1976 There will be a closing on Friday morning at 10:00 at Farmer 's State Bank on. the FHA $55,000 fire truck money. Jim stated that 6 applications are ready to be turned in to EDA for various projects which include construction of Georgetown Street Bridge, waste water plant extension and renovation of downtown. Jim is working on another application on curb and gutter. No further business . Meeting adjourned at 9:28 p.m. Respectfully submitted, J4/ IG I� nne Land City Secretary August 31, 1976 The Round Rock City Council met in special called session. August 31 1976 with Mayor Litton calling the meeting to order at 7:00 p.m. ROLL CALL: Members present: Mayor Litton, Alderman McConico, Alderman Lopdz, Alder- man Kitts, Alderman Griffith, Alderman Breaux, Jim Hislop and Cab Callaway. Mayor Litton stated that the Council needs to appoint a board of equalization. In the past the Council sat as the Board. Jim suggested that the Council sit as the Board as they have done in years past. Alderman Kitts moved to appoint the Council as the Board of Equalization for the 1976 - 1977 year. Alderman Breaux seconded. Motion carries. Freddie Leggett stated that two meetings need to be set up. One as an organiza- tional meeting, the other to meet with the people. A public notice must be published 10 days prior to the meeting with the public. The organizational meeting was set for Tuesday, September 7, 1975 in City Ball at 6:30 p.m. Alderman moved to have a Board of Equalization meeting with the public on Monday, September 13, 1976 at 6:30 p.m. Alderman Breaux seconded. Motion carries. No further business. Meeting adjourned at 7:22 p.m. Respectfully submitted, panne Land City Secretary 221 September Z, 1976 The Round Rock City Council met in regular session in the Library meeting room with Mayor Litton calling the meeting to order at 7:05 P. M. Present.: Mayor Litton, Ald. McConico, Ald. Breaux, Ald. Lopez, Ald. Kitts and Ald. Griffith. Also present Jim Hislop, Cab Callaway and Gerri Bendele. Mayor Litton welcomed the appx. 50 visitors and encouraged citizens to attend Council meetings regularly. Kenny Langston then introduced Claude McBroom Sr. , Round Rock newest police officer. McBroom's awards and merits were cited before Mayor Litton presented.him with his advanced certificate in Law Enforcement. Alderman Griffith moved to approve the minutes as read. Alderman McConico seconded. Motion Carried. PUBLIC HEARINGS: Jack Hoover, representing the Chamber of Commerce gave a report on the census survey made by the Chamber with help of service clubs. Their final census was 5055. Jim gave figures on utility connections which averaged 5663. No one from the floor had any comments. Alderman Kitts moved to adopt the average figure of 5663 as the official census for the City of Round Rock as of August 1, —. 1936. Alderman Griffith seconded. Motion carries. This figure will go into the Attorney General and the highway department so the city limits signs can be changed. Gerri Bendele advised the Council that Glenn Neans withdrew his zoning change request for Lots 1 thru 7, Block I, Lots 3 thru S, Block A, Round Rock West Section 5 and Lot 1, Block J, Round Rock West Section 5. Richard Wells asked if these requests had been withdrawn only to be included on subsequent meetings. Jim advised that Mr. Neans does have the right to make the requests again but has to go thru proper procedures to have them included on another agenda. Zoning change request by Glenn Neans for Lotl, Block D, Round Rock West Section Z rolled back from B-1 to R-1. Mr. Well s asked if a home was now located on the lot in question. Yes. J. C. Boyle asked what the Council's feelings were when the P & Z voted against an item. Does Council usually go along with the P & Z? Mr. Hanner presented the Council with pictures of the Creek in Round Rock West (attached to these minutes) and expressed that the people of that subdivision want to get along with the developer but ; feel strongly about having businesses or duplexes in their subdivision. Did express trust in the Council. Mr. Wells asked for a show of hands from people in Round Rock West who do not want commercial areas in their subdivision. All persons from Round 222 September 2, 1976 Rock West raised their hands. Mayor Litton explained the procedure Mr. Neans had to follow in order to have his requests put n the agenda and that Neans has the right to remove the item at anytime. Ther is no withdraw time limit. It is up to Neans if he makes the request again. e will have to notify; the City Manager more than 7z hours before the meetinf in order to be placed on the agenda again. Richard Wells presented a letter from Round Rock West Sections 2 and I 4 homeowners which is attached to these minutes. Randy Livingston asked if the i i zoning change requests by Neans would again gc thru the P & Z Commission. No, since voted down by them it would only take 3/4 Council vote to override the P & Z no vote. Clarence Born representing Round .Rock West I presented the Council with I photos of the duplexes in Section I and also photos of $50, 000 to $70,, 000 homes I across the street from Noel Grisham Middle Scliool to prove that homes and not just I duplexes -can be occupied near a. school location Ray thanked citizens for their concern and if the rezoning comes up again the itizens will be notified in the paper and the developer as well as citizens will be all wed to make their comments. Mr. Livingston asked if an ordinance could be enacted so that once an item is placed on the agenda that a request to have an item withdrawn would have to i take place in an open meeting. Ray advised he ould discuss this with Jim and they will work on it. Frank Lobes asked if the Coun it has three (3) public hearings for a zoning change request. No, just one. Mr. Hanner asked if the request Mr. Neans withdrew was for duplexes and a convenience store. Yes. Mayor Litton explained that all Council business is discusi sed at open , meetings. Any business that needs to go before the Council is put on the regular agenda. Any business that is not taken care of t the regular meeting can be put on a special called meeting agenda if one is nee ed during the course of a month. No other business the public hearings closed. RESOLUTIONS AND PROCLAMATIQ IS Ray read a proclamation proclaiming September "PTA Membership Mont ". Alderman McConico moved to accept the proclamation as read. Alderman Breaux seconded. Motion carries. City Manager was asked to bring a re 3olution before the Council showing the I new official population of 5663. Jim Hislop asked the Council to start considering people f,or the Charter 223 September 2, 1976. Study Committee. The committee should consist of 15 members who need to represent a cross section of Round Rock. ORDINANCES. Jim read an ordinance setting the date for a public hearing on the annexation of 103. 51 acres out of the J. M. Harrell Survey, Abst. 284, be- longing to McKinney Realty Company. This is the Bomer tract just west of Round Rock West. Jim stated that the public notice would appear in the September 9th edition of the Round Rock Leader therefore the public hearing could be either September 20th or 30th. Alderman Lopez moved to approve the ordinance inserting Monday, September 20th at 6:30 FM as the public hearing date. Alderman Breaux seconded, Motion carries, Jim read an ordinance rezoning Lot 8 Block D, Round Rock West Section 2 from B-1 to R-1. This lot is to be rolled back to single family residential from general business since a house had been built on the lot. This was tabled at the June 10, 1976 meeting. Discussion was held about reasons for the roll back. Alderman Breaux moved to approve the ordinance as read. Alderman McConico seconded. Motion carried. Ordinances on rezoning request for Lots 1 thru 7, Block 1, Lots 3 thru 8, Block A, Round Rock West 5 and Lot 1, Block. J, Round Rock West 5 were withdrawn by Glenn Nea.ns. Five minute recess. ULD BUSINESS: Discussion was held on changing the procedures for streets , water and wastewater acceptance in subdivisions. Although now the subdivision ordinance states that the building official will accept the streets and utilities in sub- divisions the Council has been making final approval. It was suggested Cab Callaway make final acceptance of these utilities rather than bringing the request to the Council. Alderman Kitts moved to instruct the City Manager to bring an amendment to the subdivision ordinance to the next meeting stating that the Council make final approval of streets and utilities in subdivisions. Motion seconded by Alderman McConico. Motion carries. NEW BUSINESS: Jim read a letter from Doyle Hickerson requesting street acceptance in Chisholm Valley Section 3. Cab stated that the streets meet with City specifications and recommended approval. Alderman Kitts moved to accept the streets in Chisholm Valley Section 3. Alderman Breaux seconded. Motion carries. Jim Hislop stated that Mrs. Alloway, director of the Round Rock Day Care 24 September z, 1976 Center, requested the Council set boundries for the children using the Center. Jim suggested that unless someone wants to partici ate money wise the boundries should be set at the City limits. If all applications from City children have been accepted and there is an opening then other applications could be considered. Discussion was held on children in Old Town being accepted. Alderman Kitts moved to set the Round Rock City limits as the boundries for the Round Rock Child Care Center. Aldertman Griffith seconded. Motion carries. Alderman Griffith requested this matter be handled discretly and not push any children, out on the street if they are already enrolled and do not live in the City limits. .Tim explained that Al Hughes requested that the City accept the utilities in Old Town Meadows. In order to sell lots VA and FHA Mr. Hughes needs official acceptance from the governing body. The struts are accepted by the County since: this subdivision is not inside the City limits. Cab inspected the utilities and they do meet with City specs. Alderman Griffith asked if the fire hydrants are standard. Cab stated all hydrants are standard. Discussion was held on exact location of water lines down Saxe Bass Road. Alderman Breaux moved to accept the water and - I wastewater lines, with a l year warranty, in Old Town Meadows. Alderman _ Lopez seconded. Motion carries. Ralph Harris explained location of Cimmaron Section 4. Discussion was held concerning issueing CO's in new sections of subdivisions, and proper outlets. The P & Z Commission recommended that the ,at be accepted with a few minor changes. Changes recommended were that the public_._utility easement be incre-:sed to 7. 5 feet. Alderman Kitts moved that the final plat of Cimmaron Section 4 be accepted with the P & Z Commission recommendations. Alderman McConico seconded. Motion carries. Ralph Harris, representing NPC, explained the location of Cimmaron Section 5. Gerri stated that the P & Z Commission recommended approval. I Alderman Breaux moved to approve the final plat of Cimmaron Section 5. Alderman - Lopez seconded. Motion carries. Explaination of location of Round Rock West Section 6-A was given. Clarence Born inquired as to construction outlet. Thru s ctions 2 and 5 or down Lake Creek Drive. Discussion was held on the truck traffic that will be going thru these sections. Ralph Harris explained that this final plat needs to be approved so that another outlet 225 September 2, 1976 can be completed out of the subdivision. Alderman McConico moved to accept the final plat of Round Rock West 6--A. Alderman Kitts seconded. Motion carries. CITY MANAGER'S REPORT: Jim read a petition from citizens in Round Rock West requesting 20MPH signs to be placed from Deepwood to .Lake Creek Drive to FM 620. State law provides 3 OMPI-1. This will have to be brought up at the next regular meeting. Building permits totaled $724, 475. for the month of August. CITIZENS COMMUNICATIONS: L. J. Robinson appeared before the Council to question the base material used on the streets in Round Rock Nest. He feels the base material to be inferior and does not meet any specs. Engineer reports of tests made on the base material were presented by Cab Callaway to prove that the material meets the necessary specs. Richard Wells and Carl Hanner expressed their appreciation to the Council for the rewarding meeting and the Council's willingness to cooperate and answer que s ti ons. Mr. Lobes asked about the status of street signs in Round Rock West. Jim stated that the City crews are in the process of drilling holes and signs will be put up as soon as possible. Also, stop signs for Lake Creek and Deepwood are available and will be put up soon. No: further business. Meeting adjourned at 10:15 P. M. Respectfully submitted, Jo nne Land, City Secretary September 20, 1976 The Round Rock City Council meet in special called session September 20, 1976 with Mayor Pro--Tem McConico calling the meeting to order at 6:35 PDI Members present Mayor Litton, Alderman McConico, Alderman Kitts, Alderman Lopez, Alderman Breaux. Absent: Alderman Griffith. Also present: Jim Hislop, Gerri Bendele, and Cab Callaway. PUBLIC HEARING: The hearing was opened concerning the annexation of 103. 51 acres out of the J M Harrell Survey, Abst. 284 belonging to McKinney Realty Company. This land is located west of Round Rock West adjoining Cimmaron and the Robinson property. No one appeared to speak for or against the request. Public ry i 226 September Z®, 1976 hearing closed. NEW BUSINESS: No proposal was presented by Continental Cable TV Company. Roy Moore appeared before the Coun it to request a variance to the Southern Standard Swimming Pool Code. He wants to build a swimming pool and does I _ 4 not care to put up a privacy fence because his property ajoins the creek and the fence would block the view. He would be willing to put up a 3 foot fence with shrubs around it as opposed to the required 5foot fence. Alde man Kitts questioned if the City could be held liable if a variance was granted. Jim will have to ch ick with Tim. Alderman Kitts moved to table this matter until the City Attorney can bring an opinion to the Council. Alderman Breaux seconded. Motion Carries. CITIZENS COMMUNICATIONS: Mr, Lopes asked about;dumping trash in an unauthorized spot (example: TP & L right-of-way). This should not be done. Mayor asked Mr. Lopes to notify the police if he sees anyone dumping in the ROW again. I Discussion was held on various stree signs around. the City. Signs are being put up as quickly as possible. Discussion was held on possible solu lions to forseeable problems when the. new school in Round Rock West opens. Children will be walking. They need some kind of protection. Traffic pattern needs to be determined before any decision can be made. Mayor Litton stated that a walk way on the over pass on -!Id 81 needs to be brought up again. Situation is very bad since Voigt Elementary open ed. Tim stated that the City has a request from Earlette McMinn for City water on her property south of Brushy Creek and east of the City limits. Mayor Litton asked what would happen if a subdivision was put in after the lines ale installed. I Jim stated the water could be cut off and just not furnish her water. Council sug- gested a contract be drawn up if Mrs. McMinn does indeed want to go ahead. I No further business, meeting adjourned 7.44 PM Respectfully su.bmitt!ed, I ianWneLand, City Secretary 227 September 27, 1976 The Round Rock City Council met in special called session September 27, 1976 with Mayor Litton calling the meeting to order at 6:35 PM. Those present were Mayor Litton, Alderman McConico, Alderman Lopez, Alderman Breaux, Alderman Kitts and Alderman Griffith. Also present Tim Wiright, Jim Hislop, Cab Callaway and Gerri Bendele. PUBLIC HEARING: Mayor Litton opened the public hearing concerning the 1976-1977 operating budget for the City. No one appeared. Public hearing closed. ORDINANCES: Jim Hislop read an ordinance adopting and approving the 1976--1977 budget for the City. Alderman Breaux moved to adopt the ordinance as read. Alderman Lopez seconded. Alderman Griffith asked if the budget was balanced. Jim said that there was no deficit spending and the budget is balanced. Motion carries. Jim read an ordinance setting the tax rate for the 1976-1977 fiscal year. Jim stated that the school tax office has asked the City to place the tax rate at 60% to enable the taxes to be computed at the same rate as theschools taxes as required by �— the computer. Discussion was held on the amount of base that would be in line with last years figures. Jim suggested that 85� per hundred would simplify figuring and be in line with the amount charged last year. The proposed budget is based on the existing rate and base therefore the base needs to be at least equivalent to and not lower than that amount. Alderman Kitts moved to adopt the ordinance as read inserting 60% at 85� per hundred into the proper blanks. Alderman Griffith seconded. Motion carries. John Carter, representing Lorenzo Rubio, appeared before the Council requesting that an 18" strip 60 feet long of the alley in back of Rubio's Store be deeded to Mr. Rubio as his building extends 18'' into the alley after being surveyed. Alderman McConico moved to adopt the ordinance deeding a 60 Boot strip 1. 6 feet wide to Mr. Rubio. Alderman Breaux seconded. Motion carries. NEW BUSINESS: Jim explained to the Council that a Building Board of Adjustment needs to be appointed at the next regular meeting. The 7 member Board should consist of people in the building trade as well as laymen. Tim is to draw up an ordinance establishing a Building Board of .Adjustment for the next regular meeting. Also, there is a vacancy on the P & Z Commission as Jodie Wellington resigned. Council needs to appoint a new member at the next meeting. ,aim explained that the growth rate is so rapid that the City is reaching the 228 , September 27, 1976 point that developer participation in water and wastewater facilities is becoming an alternative to our problem. This could be done at a cost of "X" amount on a per acre basis at the time a final plat is up for app oval. The lower the density the lower per acre cost to the subdivider, the higher the density the higher per acre cost. This would help pay for expansion so that the older res'irlent and newcomer a would both share cost burden. alderman Brea asked Jim if he had had a chance to determine any type of fee. Jim stated aroun $1000 per acre if the developer used a density of 3 homes per acre. Ultimate buyer cost would be around $175. Alderman Griffith stated that the Council needs to look into all phases of this idea and mored to table this item until a work session can be set up. Alderman Breaux seconded. Motion carries. . Jim stated that the City has met all l .gal regulations set by HUD on our streets and drainage project and that the City is now ready to issue an engineering contract. Alderman Kitts recommended that JiM get an engineering proposal from CECON and bring it back to the Council. Also, CECON is to keep in xnirid that the City has only a certain amount of money and that the proposal should fall within that amount. NO CITY MANAGER'S REPORT CITIZENS COMMUNICATIONS: DeJ ication of the City Hall and Fire and Police Facility was discussed. As soon as the Fire and Police Building can be land- scaped then invitations can be printed and. mailed. Hopefully this can be completed in 3 to 4 weeks. Weedy lots in Round Rock Square were also discussed. The City really needs to follow through after letters are sent ou and not have any selective enforcement. If no action is taken by the property owner after due notification then the :City:should either contract out the mowing or have the City crews do it. and charge the property owners. .Traffic problems on Lake Creek Drive in Round Rock West were discussed. Consideration of putting in a left turn lane onto 6ZO was discussed. Also, putting up more parking signs was taken q�. No further business, meeting adjourned 7:45 PM. Respectfully submitted, anne Land, City Secretary 229 October 7, 1976 The Round Rock City Council met in regular session with Mayor Litton c4lling the meeting to order at 7:00 P. M. Members present: Mayor Ray Litton, Aid. McConico, Aid. Griffith, .Aid. Lopez, Aid. Breaux and Aid. Kitts. Also present .Tim Hislop, Tim Wright, Gerri Bendele, and Cab Callaway. APPROVAL OF MINUTES: Aid. Griffith made a motion to approve the minutes as read. Second by Aid. Kitts. Motion carries. APPOINTMENTS: Mayor Litton explained that with the new building codes the City has adopted in recent months that the City needs to establish a Building Board of Adjustment. Aid. Kitts moved to defer this to a work session. Second by Aid. Breaux. Motion carries. Mayor Litton stated that Mr. Jodie Wellington resigned from the P.& Z Commission, .therefore, a new member needs to be appointed. Aid. McConico recom- mended that Mr. Eddie Dotson be appointed. Aid. Kitts moved to appoint Eddie Dotson to fill the 1 1/2 year unexpired term of Jodie Wellington. Aid. Lopez second. Motion carries. Mayor Litton requested that letters be sent to Mr. Wellington and Mr. Dotson. i� Mayor Litton explained that the Council needs to appoint a 15 member Charter Study Committee to explore the feasibility of going into a Home Rule status. This committee should consist of men, women, ethnic groups and neighborhood groups. The committee is to report their findings back to the Council 60 days after their original meeting. The 15 appointees are Richard Wells,. Rev. Anthony Mays, Harriet Rutland; Jack Hoover, Ed LeClair, Jean Loving, David Carlin, Jr. , Elmer Cottrell , t Charlie Johnson, Larry Jackson, Robert Rhoades, Diane Blanchard, Gordon Perez, N. G. Whitlow, and Frank Lopes. Three alternates are Lucinda Mercer., Joy Johnson, and Joe Lee Johnson. Aid. Breaux suggested that the appointees meet with the Council at their next.wo.rk session to confirm. the appointments. Jim is to notify the appointees and put this item on the next agenda. .Aid. McConico moved to make these appointments at the I next called meeting. Aid. Griffith second. Motion carries. Fire minute recess before opening the public hearing. PUBLIC HEARINGS. The public hearing was opened. The first order of business was concerning the rezoning of lot 6, block 33 Round Rock 0. P. from R-1 to B--2. There were no citizens present to speak for or against the request. Aid. Griffith asked the opinion of Mr. Marvin Olson, an adjacent property owner. The P & Z minutes reflect that Mr. Olson is not opposed to the change and plans to rezone his property at a 2000 October 7, 1976 later date. No citizens appeared to speak for or against the rezoning of 7. 06 acres out of the Wiley Harris Survey Abst. 298 belong-ing to Stella Egger from R-I to B-1. This land is located on US 81 from the new Wag-A-Bag south to the first residence. There is a 10 foot easement th-ru the property. No citizens appeared to -speak for or against a rezoning for lot 6, North Park Section 3 from R-1 to R-Z. Public hiearing closed. RESOLUTIONS AND PROCLAMATIONS DISBURSEMENTS ORDINANCES: Mayor Litton read the he caption of an ordinance re- zoning part of lot 6, block 33, Round Rock O. P. from R-1 to B-2 by Louis M. Henna. Aid. Kitts moved to adopt the ordinance. Aid. Mc:Conico second. Motion carries. Mayor Litton read the caption of an ordinance rezoning 7. 06 acres out of the Wiley Harris Survey Abst. 298 from R- to B-1 by Stella Egger.ger. Ald. Breaux moved to adopt the ordinance. Aid. Lopez second. Motion caries. Aid. Griffith moved to the audience while the Council considered an ordinance rezoning lot 6, North Park Section 3 fr7m R -1 to R-Z, Robert Griffith owner. Mayor Litton read the caption of the ordinance. Aid. Garfield McConico moved to adopt the ordinance. Aid. Lopez second. Motion carries. An ordinance was read setting a date for a public hearimg for annexation of Chisholm Valley Section 3. Ald. Kitts moved to adopt the ordinance with Monday, October 18, 1976, -7:00 P.M. to be inserted in the proper blanks. Aid. Griffith second. Motion carries. A work session will begin at 6:30 PM before the public hearing at 7:00 PM. An ordinance establishing a Building Board of Adjustment was tabled. The caption of an ordinance annexing 103. 51 acres out of the J. M. Harrell Survey, Abst. 284 was read by Mayor Litton. Aid. Kitts moved to adopt the ordinance. Aid. McConico second. Motion carries. Mayor Litton read an ordinance amending the subdivisi n ordinance and giving authority for acceptance of streets and utility lines in subdivisions. Aid. Breaux moved to adopt the ordinance as read with "and a meter box" added to Sec. 6. 10. Aid. Lopez second. Motion carries. OLD BUSINESS: A request by Roy Moore for a variance to the Swimming Pool Code was brought up at the last meeting and had gone to the City i 231 October 7, 1976 Attorney for legality. Aid. Lopez moved to table the request and forward it to the Building Board of Adjustments. Ad. Breaux second. One opposing vote was cast by Aid. McConico. Motion carries. NEW BUSINESS: Mayor Litton read a letter addressed to the City Manager requesting 20 MPH speed limit signs be posted on Deepwood Drive by homeowners in Round Rock West. Jim would like to bring an ordinance to the Council setting 20 or 25 MPH signs be posted in all the subdivisions. Also, certain designated areas need signs and the existing school zone signs need flashers. Jim will bring the ordinance back to the Council. A work session concerning developer participation concerning water and wastewater improvements was set earlier in the meeting for October 18, 1976 at 6.30 P. m. The Council next considered a contract for engineering for street and drainage improvements in. the Flat. Jim read a proposal from .CECON. Steve Kallman, representing CECON, explained how CECON arrived at the prices of $112, 000 for the project and $14, 000 in engineering fees. The amounts for the project were based on cost data per cerrent prices and the engineering fees were based. on 11 1/2 Jo of the $112, 000. Also, the engineering fees include some extras. Aid. McConico expressed that he feels the City has already paid for some of the engineering fees on this area back in 1970. Discussion was held on whether aerial photos are needed or not. Steve assured the Council that the City will get a complete contour map showing the drainage in the Flat. Aid. Griffith asked what makes the design on this area more difficult. Steve explained that the existing manholes and water lines to work around made the design more difficult. Jim explained that $9, 000 of the engineering fees can be paid out of the grant monies. and that the rest can come from Revenue Sharing money and the general street fund. Aid. Kitts asked how long the design work will take. Steve said a ball park figure would be 2 to 3 months. This would put the starting time of the project in the Spring and good weather. Aid. Kitts moved to enter into a contract with CECON including the aerial photos. Aid. Griffith second. Motion carries. Jim Hislop explained the location of Round Rock Industrial Park in Old Town. Jim Watson, developer of the Park, has requested water and wastewater to this addition. The Council agreed to follow the City guidelines as with all other subdivisions. Doyle Hickerson, developer of Chisholm Valley West, came before the 232 October 7, 1976 Council to discuss the City participation in a 1211 water line in Chisholm Valley West. Aid. Kitts moved to direct the City Manager to pursue participation in the 12f1 water line with Mr. Hickerson. Aid. Breaux second. Motion carries. I Gerri Bendele explained that the final plat for Cimmaron Section 3 was brought before the Council in August and approved but now a few changes in lot sizes have been made. A f-ew lots were shifted. Now the plat needs to be approved with the changes. Aid. Breaux moved to authorize the Mayor to sign the final plat of I Cimmaron Section 3. Aid. Lopez second. ' Motion carries. CITY MANAGER'S REPORT: Jim informed the Councils that a new policeman, Charles Duncan, was hired 10--4-76. Duncan is certified. Building permits for September totaled. $Z, 547, 952. FHA responded to our grant loan request I and needs five (5) items. Jim read a copy of the proposed release between the City and Charlie Barton. Mayor Litton explained the reason for the release to the audience. Jim explained the possibility of trying for an Austin Relievelr Airport. i We can get 90-10 match money with our share being about $3, 000. Council gave Jim the okay to proceed with inquires about the airport as long as not any money is involved. Jim told the Council that the school board returned the tax collection contract with several changes. Jim is to straighten the disagreements out. CITIZENS CGMMTJNICATIONS: Mrs. Jean Alkire appeared before the Council to protest her abnormal July water bill. The City has rer lI ad the meter several times. There are no leaks and Mrs. Alkire has a new meter. Aid. Breaux moved to take her last 6 months readings excluding July, average them and adjust the bill. Aid. McConico second. Motion carries. The Council and Rick Szukalla, representing NHI, disucssed the proposed i master plan for the Bomer tract. i Meeting adjourned 10:12 P. M. I � Respectfully submitted, I Joanne Land, City Secretary 233 October 18, 1976 The Round Rock City Council met in a Special Called meeting October 18, 1976 with Mayor Litton calling the meeting to order at 6:35 P.M. Member present: Mayor Litton, Ald. McConico, Ald. Kitts, Ald. Griffith, Ald. Breaux and Aid. Lopez. Also present. Jim Hislop, Tim Wright, Gerri Bendele and Cab Callaway. WORK SESSION: Mayor Litton explained the guidelines for a general, law I city and then went into Home Rule Charter. The City has completed the first necessary step which was to determine if the population was over 5000. The second step is to appoint a Charter Study Committee to determine the feasibility of changing to Home Rule status. This study committee will report hack to the Council. If this committee says that Home Rule is feasible then an election will be held to elect a Charter Study Commission to write the Charter. Then the citizens vote on the Charter itself. The Council will appoint the committee and then the committee members can elect their chairman, vice- chairman and secretary, Aid. Griffith said he wanted the committee members to re- member that the charter study committee and the Charter Commission are two separate committees with the latter being elected. Jean Loving then noted that the committee is i� simply a fact-finding., public relations group. i Work session recessed to open the Public Hearing at 7:.00 P. M. PUBLIC FEARING. The public hearing was opened to hear any pros or cons on the annexation of Chisholm Valley 3. No one appeared. Public hearing closed. Work session opened. The Council asked each appointee and alternate to the Charter Study Committee whether he or she would serve. All said they would except David Carlin, Jr. Two new alternates were added to the list Vil Johnikin and Frank Norris. Work Session recessed. RESOLUTIONS AND PROCLAMATIONS: Mayor Litton read a resolution proclaiming the population of the City of Round Rock over 5000. Ald. Breaux moved to adopt the resolution as read. Ald. McConico second. Motion carries. NEW BUSINESS: Ald. Kitts moved that the 15 Charter Study Committee members nominated be appointed. Motion second by Ald, McConico. Mction carries. Robert Rhoades will chair the committee until an organizational meeting can be held on. October 25, 1976 at 7:30 P.M. Recess 5 minutes. Open. Work Session: Jim read an ordinance drawn up by Tim Wright X34() 34 October 18, 1976 establishing a Building Board of Adjustments. The Board will meet only when called. The meeting then will take place within 10 days after the request. There was a discussion on the difference between the P & Z board of adjustment and the building board of adjustment. Jim explained thatthe developers are going to need to participate in our water and wastewater improvements. Three suggestions would be (1) a per acre charge; (Z) a per lot charge; or (3) an increase in the water tap and sewer tap fees. The tapping fees have not been increased in 2 1/2 to 3 years. Mayor Litton and Aid. Breaux both expressed that they would favor an increase in tapping fees rather than a per acre or per lot charge. This increase would have to be set aside in a constructia-1 account and cannot go into general revenues, Aid. Kitts brought up that this will increase the cost of housing. If a developer fee is set then the developer could pay either at the time he files his final plat or at the time the building permit is issued. Jim explained that the City part in development is about $Z, 000 per ac e. Growth should bear about 1/2 of the cost. This would average about $300 per lot. Doyle Hickerson, developer, expressed his concern in this matter and that it will stimi growth in Round Rock. Discussion was held on how our bonding capac-,ty is determined. Work session closed. Regular session opened. ORDINANCES: An ordinance establishing a Building Board of Adjustment was read. Aid. Breaux moved to adopt the ordinance as read with the changes as made by the City Attorney. Aid. Lopez second. Motion carries. NEW BUSINESS: Appointments to a Building Board of , ustment are as follows- C. L. "Tex" Nehring, Moody Mayfield and Benny SunbeckTill serve until April of- 1977 and Brady Behrens, jean Loving, Frank Norris and, Bennis Bustin will serve until April of 1978. One alternate, Bilery Cannon, was named. Aid. Kitts moved to appoint list of nominees. Ald. Griffith second. Motion carries. The Council disucssed setting two public hearing dates or part- icipation in HUD's Community Development Program. The hearings were set for November 8th and November 18th at 7:00 PM. The hearing on the Sth will be held in City Hall and the meeting'on the 18th will be held at the Child Development Center. Mr. David McBee and his partner representing Continental Cable TV Company presented a proposal to the Council for cable TV service in Round Rock. The cable company will have a tower site and a local office with local employees. System would begin to be installed roughly 1201 days from the day the contract is 235 October 18, 1976 signed. Ald. Griffith mored to pass the contract to the City Attorney for review and to put this item on the next regular agenda. Ald. Breaux second. Motion carries. CITIZENS COMMUNICATIONS: Sonny Pierce inquired, about the possibility of a qualified licensed plumber being hired by the City as an inspector. Also, asked about the feasibility of setting up an escrow account for plumbers. Jim is to check into these tWp possibilities. Meeting adjourned 9:20 PM. Respectfully submitted, - 0 0CVYZ"0(_", Joanne Land, City Secretary November 4, 1976 The Round Rock City Council met in regular session November 4, 1976 with Mayor Litton calling the meeting to order at 7:00 P.M. Present: Mayor Litton, Ald. McConico, Ald. Kitts, Ald. Breaux and Ald. Lopez. Absent: Ald. Griffith. Also present Jim Hislop, Tim Wright, Gerri Bendele and Cab Callaway. APPROVAL OF MINT]TES : Ald. Breaux moved to approve the minutes as read. Ald McConico seconded. Motion carried RESOLiJTIONS & PROCLAMATIONS: Jim explained that December 2 is slated as Family Nig!-it in Round Rock. Ald. Lopez moved to have the Mayor draw up a resolution proclaiting Decem- ber 2 as Family Night. Ald Breaux seconded. Motion carried. ORDINANCES: Mayor Ray Litton read an ordinance annexing Chisholm Valley Section 3 as requested by developer Doyle Hickerson. Ald. McConico moved to adopt the ordinance as read. Ald. Lopez seconded. Motion carried. Jim explained that an ordinance setting the speed limits in all residential areas at 25 M.P.H. was not drawn up as of this meeting because of all the technicalities involved and he needed the Council's wishes before pursuing the matter further. Tim explained 'that to lower the speed limit from the state posted 30 M.P.H. a traffic survey would need to be made by a traffic engineer and the local Chief of Police . Also an ordinance would have to be drawn up naming the exact location street by street, block by block of every area where the traffic study proved that the speed limit needs to be lowered. Ald Breaux moved to drop the pursuing of the ordinance. Ald. Lopez seconded. Ald Kitts expressed his con- cern of this matter and moved to amend Ald Breaux's motion and table this to a worm session. Ald Breaux seconded. 3 ayes. One opposing vote cast by Ald Lopez. Motion carried. 236 November 4, 1976 NEW BUSINESS: Mayor Litton expressed his desire to sit down with the Continental Cable TV people and go over their proposal item by item in a work session. Ald. McConico moved to table the discussion of the proposal by the Continental Cable TV Company to a work session. Ald. Lopez seconded. Motion carried. Jim Hislop explained to the Council that several plumbers have requested establish- ing escrow accounts with the City. The City would simply draw on the specific account when a plumbing permit is issued. The amount of the account should depend on how much business the plumber does with the City. Also, a draft basis on the plumbers general account could be pursued. The Council gave Jim their approval, to go ahead with the plumber escrow accounts. Jim asked that the City Attorney check into whether the City can require a plumber permit for property we provide water to even though the property is outside the City Limits. City Attorney, Tim Wright, told the Council that he had talked with Mr. Grisham, concerning the agreement between the school district and the City for tax collection. The main disagreement is whether to have one board of equalization or two. Tim sug- gested ug-gested a work session with Grisham and the school attorney. Ald. McConico moved to table the discussion of the agreement to a work session and ask Grisham and the school's attorney to be present. Ald. Breaux seconded. Motion carried. Jim read the minutes of the last Planning and Zoning meeting approving the final plat of Eggers Acres Unit 3D. Ald. Kitts moved to authorize the Mayor to sign the final plat. Ald. Breaux seconded. Motion carried. Jim explained that since Family Night sponsored by the Chamber of Commerce is to be held December 2nd, the regular Council meeting night, the Council might entertain the idea of moving the meeting to December 9. Ald. Breaux moved to move the December 2nd meeting to December 9th. Ald. McConico seconded. Motion carried. CITY MANAGER'S REPORT: Jim stated that Charlie Barton agreed to sign the release on the tank if the City will provide a fence and two water troughs. He will not sign a release on the rest of the line. Tim said he thought this would be okay. Council agreed to give Jim the go ahead. There will be two public hearings on November 8th and 18th to discuss the 1977 Community Development monies. The meeting on the 8th will be at City Hall and there will also be a work session with the Charter Study Committee. The public hearing on the 18th will be held at the Child Development Center. Tim asked the Council's opinion on charging for annexation paper work. If an amount is set it should be set at a flat rate of about $100.00. The Council felt that property owners might "bow up" if they are asked to bring their property in and then charged for it. November 4. 1976 237 ,Tack Gary asked for a meeting with the Council to discuss the line going to Brushy Bend Park and other subdividers or property owners who want to tie on. The Council stated that the City agreed to serve a maximum of 3 million gallons per day and the agreement was with Brushy Bend Inc. This was done to help control the area. The Council suggested that Jim set up the meeting with Gary and other parties and that Gary reach an impass with the other parties. Gary said that they want to be guaranteed that they will have three r� I million gallons per day when they do need it. Jim stated that Ben Alley of the Highway Dept. advised him that the bid letting on FM 620 will be in January 1977. Jim gave a progress report as given to him by Steve Kallman on the streets and drain- age project and Round Rock West Park. Street and drainage progress was as follows. (1) ground control for topo map complete; (2) topo map now being prepared; (3) design surveys and preparation of plans and specs will began after map complete. Round Rock West Park progress as follows: (1) after dirt work is completed by the developer, work can begin on design surveys and preparation of plans and specs; (2) CECON is working on details of structures at this time. Steve stated that the Citizens Advisory group and community must understand the limitations of $32,000 maximum funds to be spent on the amphitheater improvements. The Council feels that there is a misunderstanding on the part of SBTA con- cerning how much money is allotted, who is in charge and just exactly what the Council wants. Jim was instructed to write a letter to CECON concerning this matter. Jim stated that he is going to Dallas to EDA to submit the City's application for $550,000 for an extention to the wastewater treatment plant. Jim feels the City's chances are "too slim and none". Jim, also, stated that CAPCO has given favorable approval on the FHA water and wastewater grant. Jim was asked to check into the speed limit on 79 inside the City limits and also 11he passibility of a left turn lane off of Lake Creek Dr. onto 620. Jim introduced Tim Haynie to the Council and stated Haynie has 4 acres on Bowman Road directly adjacent to where the City service lines are and would like City utilities . Haynie will also submit a preliminary and final plat on the development sine: the property is in our ETJ. Haynie may have City utilities as far as the Council is concerned. CITIZEN'S COMMUNICATION: Mayor Litton read a letter of complaint concerning the public notices published by the City. More discussion was held on the line going to Brushy Bend Park. Anyone who ties onto the line is bound by the original agreement which now is 2373 acres plus Brushy Bend. Discussion was held on the capacity of the City's present sewage treatment plant. Present capacity is L50,000 gallons per day with a proposed expansion of 550,000 gallons which would bring the per day capacity to 1 million gallons. Most visitors expressed 2.38 November 4, 1976 I i concern about rapid growth and providing proper sewer and water connections to new property owners. The Council assured citizens that if the City ever gets to the point I that the facilities can not handle the growth properly the City will be !forced to stop I issuing building permits. Pete Camacho came before the Council with a water complaint. No further business. Meeting adjourned 8:55 P.M. Respectfully subm'tted, 5 V i Jobnne Land, City Secretary November 8, 1976 The Round Rock City Council met in special called session Monday, November 8, 1976 with Mayor Litton calling the meeting to order at 7:0€3 P.M. Present: Mayor Litton Ald. McConico, Ald. Breaux, Ald. Kitts, Ald. Lopez and Ald. Griffith. Also present Jim Hislop, Cab Callaway, Gerri Bendele and Tim Wright. PUBLIC HEARING: The public hearing was opened with Mayor Litton explaining that the City will be applying for Community Development monies throughIHt1D. This a will, be the third funding period. The first entitlement period was in 1975 and the City did not receive funds. In the second funding period in 1976 the City received $98,000 for street and drainage improveme�its in the Flat area. Jim stated that the City would attempt to apply for $200,000 since the population is over 5,!000. Amounts to apply for depend on the population. Ald Griffith asked Jim to give the general guidelines the City needs to follow. Almost anything can be applied for except wastewater treatment. The monies can be used for water. It is not necessary that the 3rd phase enhance or carry over from the I 2nd. phase. The City needs to show HUD how it is progressing in the uner-priviledge areas. A letter of credit came about the first part of October and the pre-application I is due January 7, 1977. It will be 30 to 60 days after January 7th befcire any word will come concerning the pre-application. Mayor Litton suggested that some of the $200,000 could be used to finish up Bellview and the Flat area and the rest go somewhere else. He stated that the City needs to make sure the paving can be completed. Jim said he felt Bellview definitely needs to be paved with this years money. The money has to be used in low income areas. Technically no major low income areas are left except Bellview subdivision and Nash, Logan and Tassey streets. Besides paving,Bellview needs sewer lines installed. It 239 November €3, 1976 would take about 6,000 feet of sewer line at about $50,000. .Also, a railroad crossing needs to be put in at Bellview. That would cost around $50,000 to $60,000. By the time the grant is available the City will be ready to annex the Row. Hopefully the override in this Community Development allotment can be used in the next funding period say in Pecan Park and street drainage. This would definitely be in line with Community Development monies. Ald. Griffith asked if the City will be aware when we go into the pre-application phase if we will, be short in the Flat. No. We should know by the time we send in the final application. The pre-app and final app. do not necessarily have to comply. Ald. Griffith suggested that an end be left open to complete some of the projects now started. Since CD has certain guidelines that must be followed these suggestions might be put together to see exactly where we stand. Frank Lopes asked what has happened to the -water resoviour on the top of the hill across from Round Rock West to help the water pressure . With building going strong, some- thing needs to be done. City is waiting on grant funds now to help. Now have in a request to EPA. for 3 million dollars for a water and wastewater treat- ment plant. Mayor Litton explained why it takes so long when applying to EPA. Jim explained other grants that are now in the works. ! Anthony Mays asked the status of the streets and drainage project. The letter of credit is in and now the City has to wait for the engineer to complete his work. Areas that are included in the project are: (1) streets east of Lampasas that are not paved (2) streets north of Anderson that are not paved (3) some storm sewer that goes into Brushy Creek Public Hearing closed 8:05 P.M. WORK SESSION: Work session for the Charter Study Committee adjourned until November 17th. David McBee, representing Continental Cable TV, gave a financial statement and ex- plained some of the items listed in his company's proposal. Tim Wright felt many portions of the proposal would not be feasible at this time. Ald. Griffith stated he felt that this would not be the type of Cable TV the City needs now. Tim gave a brief explanation of what items need to be incorporated in a proposal. It was suggested that Mr. McBee, Ald. Griffith and Tim Wright work together to make another proposal. Noel Grisham, RRISD Supt., and the Council discussed the difference of opinion .con- cerning the Board of Equalization. Since the Mayor appoints the City's Board and the School Board sets their Board then for the Board to be a joint venture the Attorney General's opinion is needed. 2403 November 8, 1976 I Mayor Litton explained why this proposed ordinance was included in; the work ses, i sion. The Highway Dept will let the City use one of their traffic engineers to run a traffic study. That way the speed limit can legally be changed in the subdivisions. This survey does not have to be extensive but should show the problem areas. Some citizens felt the City is not enforcing 30 MPH, how can it enforce 25 MFH. A possi- bility brought up by Nd LeClair was that of a Citizen Traffic Safety Committee. i I No further business. Meeting adjourned 9.38 F.M. Respectfully submitted , I Joanne Land, City Secretary November 18, 1976 The Round dock City Council met in a special called session Thursday, November 18, 1976 with Mayor Litton calling the meeting to order at 7:00 P.M. Present: Mayor Litton, Ald. McConico, Ald. Lopez, Ald. Breaux and Ald . Griffith. Absent: Ald. Kitts. Also present Gerri Bendele and Cab Callaway. PUBLIC HEARING: Mayor Litton gave a brief explaination of the basic items that I i were discussed at the public hearing held November 8, 1976. They were kl) Bellview I subdivision; (2) railroad crossing at Christopher and McNeil and; (3) remainder of Flat area possibly Pecan Park. Cab Callaway worked up a basic idea of how much the above mentioned projects will run if the project can be undertaken with CD funds . (1) Sewer line installation. in Bellview will run approximately $65,600. The paving, curb and gutter will run about $74,600. Total project would run $140,200. (2) The railroad crossing at Christopher and McNeil Road with flashing lights should run between $40,000 and $50,00{7. This crossing is the main throughfare out of Bellview subdivision. Some discussion was held on extending Nash Street to Bellview Street from what was old Highway 2. This would run east and west of US 81 and cost abou-i $20,C]Oo. The engineering fee pertaining to the sewer lines and paving in Bellview will run 15%. Therefore, without the railroad crossing the City will be able to apply I for the $200,000 limit. - Since drainage is a problem in Bellview, a storm drain may be needed. Also, the City could possibly save $4.00 per foot in Beliview by using the open ditch concept. Mr. Rodriguez, a homeowner in Bellview subdivision, asked when the istreets might possibly be put in if the CD funds are available. He stated that the holes need I I November 18, 1.976 241 filling very badly. Cab stated that the City is currently patching streets and every effort will be made to fill the holes in Bellview - Also, signs need to be put up in Bellview to stop the truck traffic going through to Chisholm Valley. Ald. Griffith asked Mr. Rodriguez if he has any feelings as to whether there will be any trouble getting everyone hooked up to the sewer when and if it becomes available in Bellview. Mr. Rodriguez said he could forsee no problems and that from what he knows everyone will probably want to hook up. CITIZENS COMMUNICATIONS: Ald. ]Breaux requested that the high grass at the railroad crossing on 620 be mowed. Cab is to check into it. Ald. Lopez requested that the rotten pier be torn down at Veteran's Park be- fore some child is injured. Mayor Litton stated that the City needs to check into funding that is available for boat and fishing ramps. The Council thanked Mrs. Alloway, Director of the Child Development Center, for the use of the Center. No further business. Meeting adjourned 7:40 P.M. Re ectfully submitted .7o nne Land, City 'Secretary December 9, 1976 The Round Rock City Council met in regular session Thursday, December 9, 1976 with Mayor Pro-Tem McConico presiding. Present: Mayor Pro-Tem McConico, Ald. Kitts, Ald. Griffith and Ald. Lopez. Absent: Mayor Litton and Ald. Breaux. Also present: .Tim Hislop, Bob Bennett, Tim Wright and Cab Callaway. APPROVAL OF MINUTES: Ald. Griffith moved to approve the minutes of the meetings held in November. Ald. Lopez seconded. Motion carried. DISBURSEMENTS: ,Tim explained that the RRISD requested half the contracted amount of $11, 500 as the first payment for tax services. Ald. Griffith moved to pay the bill for $5, 750 to RRISD. Ald. Kitts seconded. Motion carried. Jim explained that the City now has notes due to Farmers State Bank for interim financing for the 80-20 grant received from BOR for Lake Creek Park. The City did take bids on this money. Next year the principal will be included as a budget item. BOR wants the City to move some over head lines before they make final payment to the City. Cab is to take care of this. Ald. Kitts moved to authorize the City Manager 242 December 9, 1976 I to renew the notes until the City receives the other money. Ald. Griff i ith seconded. Motion carried. ORDINANCES: Jim explained the need for a "No Parking Zone" on Highway 79 between IH 35 and US 81. He stated that the maintenance supervisor of the Highway Department felt the need to restrict both sides of 79 and not just the south side. I _ Ald. Griffith moved to adopt the ordinance amended to read "both sides of 79 north and south. " Ald. Lopez seconded. Motion carried. NEW BUSINESS: City Attorney, Tim 'Wright, explained that because of the 30 day ,public notice and filing deadlines it will not be feasible to hold an election January 15, 1977 for a Home Rule Charter Commission. Jean Loving stated reasons why the Study Committee favored an election in January. Tim said he would research to see if the City can get around "'published in the City" for the election notice. Ald. Kitts asked the cost of a special election. About $500. Tim stated that the City needs to be extremely careful and follow the strict language of the statute. The Council agreed that this is aWextremely important step for the City and that it should not be rushed through. Ald. Kitts moved to call a special called meeting December 13, 1976 at 7:00 P. M. Ald. Lopez seconded. Motion carried. Bill Smith, Manager of the Lone Star Gas Co. in Georgetown, read the letter dated November 15, 1976 from him concerning the rate increase by Lone Star Gas Co. The figures are based on the test year 1975. The last rate increase was in 1972. There was a fuel adjustment increase in 1975. Ald. Griffith asked what alternative the Gas Co. would have if the increase is denied. Bill Smith explained) they would file with the Railroad Commission and then the Commission would set Ehe rate as they see fit. Jim explained that this increase would raise the residential user about Z0. 5% and the commercial user about 30. 61o. Ald Griffith stated he felt more study and understanding was needed. Ald. Griffith moved to suspend the rate request from Lone i Star Gas Co. until the next regular council meeting and prior to that meeting that a work session be set up where the increase request is the only topic. Ald. Kitts seconded. Motion carried. Jim is to check and see if a resolution is needed to suspend the request. Jim read a letter from engineer, James Watson, requesting approval of water I I and wastewater lines and appurtenances in Chisholm Valley Section IV subject to the adjustment of manholes and valves. Ald Griffith seconded. Motion carried.. 243 December 9, 1976 Jim introduced Bob Bennett, the new Planning Director, to the Council. Bob gave a short report to the Council concerning the Planning and Zoning approval of the final plats on Chisholm Valley West Sections 1 & 2. Discussion was held concerning the utility easements on the back of lots. Ald. Kitts moved to ;accept the decision of the Planning & Zoning Commission on Chisholm 'Valley West Sections 1 & 2. Ald. Lopez seconded. Motion carried. .Tim stated that the City should go ahead and get in with the 1Z" line in Chisholm Valley West. The City has the funds for this line improvement. Doyle Dickerson, developer of Chisholm Valley West, stated that commitment is needed right away. Ald Kitts moved to authorize the City Manager to enter into a contract with Doyle Dickerson to pay the invoice price of pipe and installation on the 12'' water line. Ald. Griffith seconded. Motion carried. ,Sim went over the possibilities discussed previously as to what the City's priorities are for the grant request through DUD Community Development funds. Those mentioned were paving, curb and gutter in Bellview, sewer line installation in Bellview, railroad crossing improvement at Christopher and McNeil road, extension of Nash street, F11 extension of Bellview street, storm sewer from .Anderson street to Brushy Creek and the remaining streets that need to be paved in the flats. Jim stated that our chances of getting the money would be greater if the City concentrated it's efforts in one major area. No specific amount was set for the City to apply for. Will probably apply for a quarter of a million dollars. Ald. Lopez moved to place the priorities as follows (1) sewer line improvements in Bellview, (Z) street improvements in Bellview; (3) railroad crossing at Christopher street' and (4) extension of Bellview street. Ald. Griffith seconded. Motion carried. Jim stated that the property where the old swimming pool is located could be sold with greater ease if the property is rezoned to multi-Family residential. Aid. Griffith moved to authorize the City Manager to present the swimming pool tract for rezoning. Ald. Kitts seconded. Motion carried. The Chamber of Commerce requested that the Palm Douse, which is to be restored for a Chamber office to be located next to City Hall on City owned land. Ald. Lopez �x moved to grant the request of the Chamber to put the Palm House next to City Hall. Ald. Kitts seconded. Motion carried. Jim stated his position on the ambulance situation and proposal received in his office 244 Deceml er 9, 1976 December-9, 1 76. He suggested that time be taken to study the contract before any i decision be made. Ald. Kitts moved to table the ambulance proposal until the next I regular council meeting. Ald. Lopez seconded. Some discussion wasi held on what citizens can do to help the City with the ambulance proposal. Motion carried.. Ald. Griffi h commended the people and groups responsible for the December 2nd j I family night ev nt and felt an article might be put in the paper expressing the Council's appreciation. i CITY MANAGER'S REPORT: Building permits for total construction costs in No- vember totaled $1, 444, 893. 00. There is a good chance the traffic light at 79 & 81 will be put up. Jim gave a .progress report on each grant the City now has applied! for. Farm and Horne Association Industry grant: The package is complete and we should hear some- thing within 30 (lays. The water and waste'"Fater grant through Farm acid Home Asso- ciation for imp ovements on our existing site is through and sent to Farm and Home I I Association. 7()l Planning grant: The contract should arrive in the next week from I i the State. Addi Tonal data was submitted to Texas Water Quality Board in order to move the City ILP on the priority list. The new print out of the priority list will be i out in February Criminal Assistance Grant : The City is working wi6h CMH in writing a field manual for patrolmen through Law Enforcement Assista ce Administa- tion. CITIZENS OMMUNICATION: Larry Jackson representing the Chamber of i Commerce came before the Council to express their appreciation for the City's participation and help in making December 2nd, Family Night, a success. Meeting adjourned 9:35 P. M. Respectfully submitted, J nne Land City Secretary December 13, 1976 The Round Rock City Council met in a special called meeting December 13, 1976 with Mayor Litt n calling the meeting to order at 7:10 P. M. Present: (Mayor Litton, December 13, 1976 245 Mayor Pro-Tem McConico, Ald. Kitts, Aid. Lopez. Absent: Aid. Griffith, Ald. Breaux. Also Present: Bob Bennett, Tim Wright and Jim Hislop. RESOLUTIONS & PROCLAMATIONS: Mayor Litton read a resolution to suspend the rate increase request of Lone Star Gas Co. and to suspend the proposed date the increase would have gone into effect (December Z1, 1976) to a date to be set by the ~ Mayor and City Council after the rate increase is acted upon. Aid. McConico moved to adopt the resolution. Ald. Lopez seconded. Motion carried. ORDINANCES: The Charter Study Committee recommended the election for a Charter Commission be held January 15th but due to publication date of the Leader and the filing and publication requirements an election can not be held because the Leader publication date falls one day short of the requirement. After some research , Tine Wright found that article 11. 68 states that the Council can select a Charter Commission without an election. There is no official record of the towns that appointed rather than elected their Charter Commission. Several possiblities were sited (1) Pass up January election and hold the election in April with other City elections; (Z) Pass up the January and April election dates and hold the election in August; (3) Appoint the Commission; (4) Go with the January election and take the chance no one will challenge the publication requirements; (5) Go ahead with the January election and appoint the Commission under article 11. 68. Tim explained' that there would be risks anyway the City goes unless the election is held in April or later. Aid. McConico stated that besides not giving the citizens enough notice, the City would be out additional monies for a special election. Mayor Litton stated he felt the Council committed themselves when they appointed the Study Committee as to their feelings on a Home Rule Charter. He stated that he felt the citizens should have as much notice as possible and not feel that this has been "railroaded" through. Aid. Mitts stated that the present Council has always held open meetings that have been well publicized and would hesitate now to take any steps to jeopardize what the Council has built up. Aid. Kitts moved to not adopt the ordinance setting January 15th as an election for a Charter Commission. Aid. McConico seconded. Motion carries. Mayor Litton expressed the Council's appreciation to the Study Committee for all their work and efforts. CITIZENS COMMUNICATION: A citizen asked about the ambulance contract. Mayor Litton stated the City would go before the Commissioners when some updated Decembe 13, 1976 246 figures and ma erial becomes available. Ald. Kitts moved to adjourn.. Ald. McConico seconded. Motion carried. Adjourned 7:50 P. M. Respectfully submitted; Joanne Land City Secretary January 6 , 1977 The Round Rock City Council met in regular sessionlJanuary 6, 1977 with Wayor Litton calling the meeting to order at 7 : 06 p.m. Members press t Mayor Litton, Mayor Fro-Tem McConico, Ald. BIreaux, Ald. Griffith Ald. Lopez , and Ald. Kitts . Also present Tim, Wright, Bob Bennett, Jim Hislop and Cab Callaway. APPROVAL OF MINUTES : Ald. Griffith moved to approve the minutes of th December 9 , 1976 regular meeting and the December 13, 1976 special . alled meeting. Ald. Lopez seconded. Motion calrried. APPINTMENTS PUB IC HEARING: The public hearing to hear testimony on rezoning of Block i, Lots 1-7 Round Rock West Section 5 was opened by Mayor Litton. Ralph Harris , representing Glenn Neans , owneriof the lots, showed the area in questions . Harris stated that off (street - parking would be provided and, also, yard and building maintenance for the duplexes . Clarence Born, 1.405 Dragon, representing Round Rock West Section 1 Homeowners , stated his group voted unamiously against the zoning change If duplexes are built that would mean twice is many people and probably twice as many vehicles . Any off street parking i would have to be taken from the depth of the already narrow dots making them even more undesirable. Illustrations were shown-of the� $60,000 to $70 ,000 homes across from Noel Grisham school. Show of hands for those against zoning change. 718 of audience raised their hands . Born would ask the Council to deny the change. William Wood, 600 Lake Creek Drive, stated that cetain promises were made to prospective buyers and nothing was said about undesirable r nt property. It is very unfair of the subdivider to ask for a change ow. Ralph Harris answered by stating that all this is in the 1972 Master Plan for Round Rock West. The subdivider can not help what a salesperson has told a prospective buyer. Glen Neans stated that he is not "trying to pull the wool over anyone' s eyes" and "will honor the Council's judgement . ;, Clarence Born, 1405 Dragon, said that deuplexes weze not mentioned when buying but the school was . For a couple wit6oung school age ch ldren this looked very attractive. i I 247 January 6 , 1977 Barry Allred, 1205 Dragon, asked if any other duplexes are being built. Not in Section 5 . William Wood, 600 Lake Creek Drive, said that in most cases duplexes seem to change hands very often and any promises of upkeep ''go down the drain after the property is sold 2 or 3 times . " Don Stowfell, 1406 Dragon, stated that the duplexes on Glenda 4 were built after the model home was sold which shows the developer doesn' t think that duplexes are desirable either. The public hearing moved to the zoning change request for Block J, lot 1 Round Rock West 5 , from R-1 to B-1 by Glenn Means . Ralph Harris showed the location of the lot and stated that a convenience store would be an asset to mound Rock as a whole and not just Round Rock West. Glenn Means stated that this is nothing new. It has always been in the Master Plan. Clarence Born asked if the zone change to B-1 would restrict the lot to a convenience store . No. J.C .Boyle, 501 Lake Creek Drive, asked how it would be if he turned his lot into a commercial area. Richard Wells , representing Sections 2 & 4 of Round Rock West, said that everyone is aware that this is an emotional issue. He stated that people moving in are not told of the master plan. He, also , said that his group was fiery concerned because of the increase in traffic that would take place having a convenience store across from a school . Also, children (grades K thru 5) would be tempted to run across the street with a store there. Mr. Wells said that the homeowners in Round Rock West are concerned with property values and the number and kinds of people and what is goi.Lg to be sold at the store. All , members of Round mock West Sections 1,2 and 4 voted unamiously to oppose a convenience store in the Round Rock West area. Clarence Born stated that the store would serve 2 markets , (1) elementary school and (2) the park. The owner probably wouldn' t want the student trade because they would steal more than they would buy. Bruce Shoal brought up two points : (1) the discipline problem in school trying to keep kids from crossing the street and (2) the drug sales . Kenneth Henson, Deerfoot Drive, hates to see the downtown area die because of too many out lying stores . r ~ Tris Andrews , 1301 Dragon. The store would cause truck traffic because of trucks that would service the store. Aubrey Lewis, Lake Creak Drive, Jon Agan, 302 Gladeview, 1,11ary Tumbush, Dragon Drive and June Barnes , 1604 Bluff all stated their concern of traffic pile up and increase traffic with the building of the store. Carl Haner, Lake Creek Drive, stated that many people came to Round Rock to get away from convenience stores and don' t want this change. We need to keep the charm the town now has . "If you, the Council, turn your backs on the people tonight , you will have a real hill to climb . " 248 January 6, 1977 Frizi Born, 1405 Dragon, expressed that effective planning is difficult Ind necessary but that a convenience store could be an "open invitation to theft. " Bill Bruson, 502 Lake Creek Drive, stated that this situation was rather unique , having a convenience store in the middle of a sub- division. William Wood stated that he feels this idea is "very bad planning. " Gle n Neans questioned Richard Wells as a spokesman since he is not a p operty owner in Round Rock West or in Round Rock. Carl Haner stated that Wells gave the presentation because he was asked to represent their gourp. Richard Wells made two statements : (1)"that I was elected by the homeowners with them having full knowledge that I am not a home- owner yet" an (2) "I may be unable to lay an egg but I probably can fix the best omelet in Williamson County. " The hearings closed. 5 minute recess . RES LUTIONS AND PROCLAMATIONS DIS URSEMENTS : Jim Hislop explained why the City has not gotten the money fry BOR to pay Donald Goodnight for the Lake Creek Park Project. Jim stated that an interum note could be gotten and Goodnight paid off. Alc . McConico opposed borrowing money to pay Goodnight when he was over t e contract by a year. Goodnight is not pressuring the City for the money at the present time. Ald. Kitts moved to table this matter until the next regular Council meeting. Ald. McConico seconded. Motion carried. ORDINANCES: Mayor Litton read the minutes from the Planning and Zoning meeting concerning rezoning Block I, Lots 1-7 , Round Rock West 5 . Since the P & Z disapproved the change the Council would have to have a 3/4 majority for the change to pass . Mayor Litton read the ordinance. Ald. Griffith moved that the ordinance for the rezoning of Block I, lots 1-7, Round Rock West 5 NOT be adopted. Ald. Lopez seconded. Motion carried unamiously. Mayor Litton read the ordinance and the P & Z recommendation concerning the rezoning of Block J, Lot 1 Round Rock West 5 . Ald. Breaux moved that- the ordinance for the rezoning of Block J, Lot 1, Round Rock West 5 NOT be adopted. Ald. Griffith seconded. Motion carried unamio sly. OLD BUSINESS : Ald. Griffith asked about the status of the No Parking signs on 79 . Jim explained that they will be up as soon as possible. Jim, also, stated that a traffic light would be put at the intersection of 81 and 79 if humanly possible. NEW BUSINESS: Jim Boles , Manager of Texas Power and Light, came before the Council to request a rate increase on behalf of TP & L. Boles filed the necessary documents with the City on December 22, 1976 . The request, as stated in the documents , would go into effect January 26, 1977. Mayor Litton recommended that the Council suspend the proposed date and rate increase to have an opportunity to study the request. Disc ssion was held on whether or not to have the complete X49 Janaury 6 , 1977 presentation or wait until a later date. A resolution suspending the rate increase and it's effective date (January 26 , 1977) was read by Jim Hislop . Ald. Lopez moved to adopt the resolution. Ald. Breaux seconded. Motion carried. Mayor Litton then explained the procedure the City would follow to intervene with the Public Utility Commission if necessary concerning the rate hike. I.� Jim Hislop explained what has transpired concerning the ambulance contract. The proposed contract is the same as last years except that the new one stipulates that the Round Rock station be closed for not longer than a one week period for vacation. Ald. Kitts moved to authorize the Mayor to negotiate the contract with Williamson County. Ald. McConico seconded. Motion carried. Jim read a letter from the State Department of Highways and Public Transportation concerning the purchase of ROW on 620. The Council looked over a plat of the ROW. Total ROW acquisition is 4. 1.96 acres . Ald. McConico moved to instruct the City Manager to rroceed with the necessary steps and details concerning the ROC• on 620. Ald. Breaux seconded. Motion carried. A tax problem concerning the property in back of Round Rock Plaza was brought before the Council . The City tax office failed to send out a statement on the property, therefore, the 1975 taxes were not paid. Mr. S. C. Inman, present owner of the property, requested that the C until forego the 1975 taxes since he was not the owner at that time. The City Attorney advised the Council that legally they can not forego these taxes . Ald. McConico moved to forego the penalty accured but collect the taxes . Ald. Breaux seconded. Motion carried. Ernest Lincoln gave a short presentation concerning low rent housing possibilities for Round Rock. Ald. Kitts suggested that the Council meet with the Housing Authority at one of their meetings for a more detailed discussion. Mr. Lincoln stated the next meeting would be January 20th. The Council agreed to attend their meeting. Jim gave an explanation of the need of a new backhoe. Ald. Kitts moved to authorize the City Manager to negotiate a lease purchase agreement on a backhoe. Ald. McConico seconded. Motion carried. A discussion was held on the possibility of changing the City' s solid refuse system and purchasing a new truck, packer and side loader. Ald. Kitts moved to authorize the City Manager to proceed with negotiations on a containerized system and bring back the .prices to the Council and, also, put the garbage bags on a trial basis . Ald. McConico seconded. Motion carried. It was suggested that the City look into an ordinance to limit outside firms that collect here in Round Rock. The Council looked over the final plats on Round Rock Industrial Park and Kensington Place Section 1 . It was agreed that the Mayor should sign, thein as approved.- 25 Jams ry 6 , 1977 li I CITY MANAGER'S REPORT: Two work sessions were slt up for the proposed rate increases . The work session with Lone Star Gas was set up for Tuesday, January 11th at 7 :00 p.m. The one with TP & L was set up for Thursday, January 13th at 7 : 00 p.m. A publfchearing should be set up sometime the week after these two work sessions . Jim stated that from now on a tenatve agenda anh the Council packet would e sent out one week prior to the regular Cou cil meeting. This will give the Council more time to study the necessar material . The City' s contract with Blue Cross - Blue Shield comes up for renewal February lst. Jim will look at several feasible alternatives . Total building permits for December were $1, 721, 500. EDA application was turned down. It was a long shot anyway. Application for Community Development money was �urned in January 6, 19 7 . It contained mainly the improvements in Bellview. Stripping on Lake Creek Drive will be done as sown as every- thing can be zrranged. CITIZEN' S COMMUNICATIONS : Richard Wells stated that the Council neede to be thinking about drawing an ordinance calling an election for the Home Rule Charter Commission. Kenneth Henson of Deerfoot Drive in Dove Creek made two donations to the City. Henson gave $100. 00 toward the cap Iure of persons destroying thE City parks and also, gave $200. 00 for the b autification of Lake Creek Park. The-ie being no further business the meeting adjo reed at 11: 07 p.m. Respectfully submitted, J nne Land, City Sec*etary January 11, 1977 The Round Rock City Council met in special calle session January 11, l 77 at 7 : 20 p.m. ROLI CALL: Present: Mayor Litton, Mayor Pro-Te McConico, Ald. Breaux, Ald. Griffith, Ald. Lopez, and Ald. Kitts . Also , present Jim Hislop. WORK SESSION: Bill Smith, local manager for LonelI Star Gas Company and Jim Hines from the Dallas office came before tl e Council to answer any questions concerning the proposed rate increase. Discussion was held concerning all aspects of the increase Ald. Kitts moved to set the public hearing for Dne Star Gas rate increase request for the next regular meeting, Fe `ruary 3 , 1977. Ald. McConico seconded. Motion carried. Ald. Kitts moved to adjourn the meeting at 9 :30 p.m. Ald. McConico seconded. Motion Carried. R spectfull sub fitted, J�nrin SeerPt-a.ry 2 5.1 January 13, 1977 The Round Rock City Council met in special called session January 13 , 1977 at 7 : 05 p.m. ROLL CALL: Present : Mayor Litton, Mayor P o-Tem McConico, Ald. Breaux, Ald. Griffith, Ald. Lopez and Ald. Kitts . Also present: Jim Hislop. WORK SESSION: Jim Boles , local Texas Power and Light manager, came before the Council to present his company' s rate increase request . Discussion was held concerning the request. Ald. Breaux moved not to go in with TML and it 's consultants to act on behald of the City in it ' s regulatory capacity to obtain all information necessary and pertinent to TP &L' s rate proposal, and to present evidence with respect to docket 178 pending before the Public Utilities Commission. Ald. Griffith seconded. Motion carried. Res ectfully 4submit-ted, Jo nne Land, Secretary January 17 , 1977 The Round Rock City Council met in special called session January 17 , 1977 at 7 : 00 p .m. ROLL CALL: Present : Mayor Litton, Ald. Breaux, Ald. Griffith, and Ald. Lopez . Absent : Ald. Kitts and Mayor Pro-Tem McConico . Also , present : Jim Hislop, Cab Callaway and Bob Bennett. WORK SESSION: Steve Kallman, representing CECON, came before the Council with a presentation and to answer any questions concerning the streets and drainage project in the Flat . Discussion was held on all aspects of the project . There being no further business meeting adjourned at 8 : 10 p .m. 7R pectfully sub fitted, anne Land, City Secretary 252 February 3, 1977 The Romd Rock City Council met in regular session Thursday, February 3, 1977 with. Mayor Litton calling the meeting to order at 7:00 p.m. ROLL . Present: Mayor Litton, Mayor Pro-tem McConi.co, Ald. Breaux, Ald. Griffith, A d. Lopez, Ald. Kitts and also, Jim Hislop, Bob Bennett, Tim Wright, and Cab Callaway APPROVAL OF MIN[]TES: Ald. Kitts moved to approve the mina es of the meetings held in January. Ald. Griffith seconded. Motion carried. APPO S Jim Hislop explained the possibility of a vacancy on the Planning and Zoning Commission. He asked Council members to start thinking about possible replacements. PUBLIC HEARINGS: Lone Star Gas Company was represented at the Public Hearing by the local Mmager, Bill Stith and a Dallas Representative, Jim Hines. Smith explained briefl what Lone Star Gas Company's request entailed for those in the audience. Question concerning gas shortage, fair rate of return, how gas is metered and the lass of ey by the Company up to now were posed by Councilmen as well as visitors. There eing no further discussion concerning Lome Star Gas C�ampany's request the public hear' moved to a zoning change request by the City of Round Rock for the tract of Land tha Old Municipal Sting Pool is located on. Mayor Litton read the minutes of the P arming and Zoning meeting in which the P & Z approved the zoning change. There was no opposition or comments. Public Hearing closed. RESOLUFIONS AND PROCLAMATIONS: Mayor Litton read a proclawtion proclaiming February 5, 1977 as C. R. "Cody" Adolphson Day in Round Rock. He gave a brief explaination ofivhat would happen on the 5th. DISB Il' WS: Questions were asked concerning the audit ani a budget comparison. Jim explained that the auditor will finish the audit this month and that the budget comp ison should be ready within a few days. ORD CES: Mayor Litton read the caption of the ordinance rezoning .82 acres out of the Wiley Harris Survey Abst. 298 (Old Swimming Pool. Prop rty) from R-1 to R-2. Ald. Breaux moved to adopt the ordinance. Ald. McConi_co seconded. Motion + carried. Mayor 'tton then read an ordinance setting a date for a pubic hearing for annexation of sholm Valley Section Four, Chisholm Valley West Sections One and Two and Kensington Place Section One. Ald. Breaux moved to adopt the ordinance inserting Monday, February 21, 1977 at 7:030 p.m. as the Public Hearing date. Ald. Lopez second. Motion carried. After a 5 minute recess Mayor Litton read an ordinance calling for a 253 February 3, 1977 Special Election on April 2, 1977 to consider whether a Charter Commission be chosen to frame a Charter. Ald. Griffith moved to adopt the ordinance inserting Margaret Nauert's name as Election Judge and Claude Berkman as Alternate Judge. Ald. Kitts seconded. Motion carried. OLD BUSINESS: The status of the money from BOR for the completion of Lake Creek Park was discussed as was the pruchase of right-of-way on 620 and the resolution of the tax problem concerning Mr. S. C. imnan's property adjoining Round Rock Plaza. NEW BUSINESS: Mayor Litton called a Regular Election for April 2, 1977 for the positions of Mayor, Alderman Place 1 and Alderman Place 4. Alderman McConico moved to set the bid date for the sale of the old Municipal Swiundng Pool and the tract of land upon which the pool is situated, for March 4, 1977 at 3:00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion carried. .,..iiiaa,�l�, 1 VV1 Gll Lll 6.L 1{r V1 G.lr 1. Vt 1cu L..t ut,VLL WLllt.11 1...114... tJVVl iU u�L...L.V�u, i..,i i at 3:00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c a �rr3 7 5 "_t "----- -'-'- -- � ---- - i �- - - - -- --- -r '-'----1 r g .,..ilia1,111�, 1VV1 Gll Lll LLLL.. V1 UVL Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i - � at 3:00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c ' "_t "----- -'-'- -- � ---- - i �- - - - -- --- -r '-'---- 1 r f .,..ilia1,111�, 1VV1 Gll Lll LLLL.. V1 UVL Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i - � at 3:00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c ' "_t "----- -'-'- -- � ---- - i �- - - - -- --- -r '-'---- 1 r f .,..ilia1,111�, 1VV1 Gll Lll LLLL.. V1 UVL Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i - � at 3:00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c "-i- "----- -- � ---- - i .�- - - - -- --- -r '-'--- 1 7' f .,111 , 1VV1 Gll Lll LLLL.. V1 UVL Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i - 00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c ...1� 1 VV1 Gll Lll LLLL.. V1 UVL Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i - � 00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c tl "-i- "----- -'-'- -- � ---- - i .�- - - - -- --- -r '-'---- 1 r a itl. 8 f .,111b 1 VV1 Gll Lll LLLL.. V1 UVL Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i�- �: 00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c r_t "----- -'-'- --- ---- - i �- - - - -- --- -r '-'---- 1 r f .,111b 1VV1 Gll Lll LLLL.. 1...11A L Vt 14�L L11 ut,VLL WLLlt.11 1.114... tJVVl iU u�1..4Jci4..4.u, i..,i i - � 00 p.m. in the City Manager's office. Ald. Breaux seconded. Motion c VL1-LV-l-r n the City Manager's office. Ald. Breaux l-1 irUseconded. Motion otion i4..c 1 r!CCi!t 4.u- the - ff Manager's office. Ald. Breaux seconded. Motion c 254 February 3, 1977 the problem and that the Police Department will continue to enforce the ordinance. Jim asked the Council if they would be in favor of the City Staff giving a briefing to the City Council candidates after the filing deadline. Council agreed to go ahead with the briefing. The Council agreed that the City ambulance could be changed from an ambulance to an administrative vehicle. Jin was authorized to hire Bob Behrens as the appraiser of the 620 ROW. Jim reminded the Council of the Region X Texas M m?cipal League meeting to be held here in Round Rock, Tuesday, February 22, 1977 at Big "G's". Jim advised the Council that the Blue Cross/Blue Shield anniversery date was February lst and that Blue Cross had a new better plan available for $1.05 per person per month more. The Council agreed for Jim to go ahead with the new plan. Council agreed that hhe City should give away trash bags on a 90 day volunteer basis. CITIZENS CCIvZMCATIONS: Joy Johnson questioned the Council concerning the Library and traffic control at 620 and Lake Creek Drive. Pete Camacho asked the Council several questions concerning the Street and Drainage Project. Ald. Griffith moved to adjourn at 9:40 p.m. Ald. Breaux seconded. Motion carried. spe/cjtfully submi ted, Joanne Land, City Secretary February 21, 1977 The Round Rock City Council meet in Special Called Session Ammday, February 21, 1977 with Mayor Litton calling the meeting to order at 7:00 p.m. :i RDLL CALL: Present: Mayor Litton, Mayor Pro-tem McConico, Ald. Breaux, Ald. Lopez, Ald. Kitts, Ald. Griffith and also, Jim Hislop, Bob Bennett and Tim Wright. PUBLIC HEARING: Mayor Litton opened the public hearing on the annexation of Chisholm Valley Section Four. Marsha Galvan asked if Round Rock mould have the capacity to keep up the water pressure when all the new property is annexed. Jim explained that the water supply and water pressure are not the same and that the City has a very good water supply. Ms. Galvan then questioned the sewage capacity. Jim stated that the City's February 21, 1977 255 sewer plant is functioning at design capacity, which is conservative, and should be good for another 18 months or so. Doyle Hickerson then gave the location of Chisholm Valley West Sections One and Two and Kensington Place. Discussion was held on the intersection of Gattis School Read and Old 81. Public hearing closed. QLD BUSINESS: Mayor Litton explained to the Council that the Commissioners P regused to sign the ambulance contract because the Council had inserted that the station i could be closed for no longer than one week at a time. The Commissioners had agreed on this in one of their open meetings but the agreement did not get in their minutes and they did not remember what was agreed upon. Ald. Griffith moved to go back to the Commissioners with a basic contract as all the other stations had. Ald. McConico seconded. Motion carried. NEW BUSINESS: Jim explained that a garage has been built partly on a City alley and that the property owner, Mrs. C. D. Anderson is in very poor health and her family would like the City to deed that protion of the alley to Mrs. Anderson so that a title policy can be issued on the property. Discussion was held on how the property should or could be split up. Ald. Breaux moved to instruct the City Manager to talk to the property owners on both sides of the alley and see if the alley can be split up agreeably I - and table until the next regular Council meeting. Ald. McConico seconded. Ald. Kitts and Ald. Griffith cast two no votes. Three yes votes were cast by Ald. McConico, Breaux and Lopez. Motion carried. Mayor Litton read a proclamation proclaiming the week of February 21st as "Freedom Week". Ald. Griffith nuved to give this official proclamation to the Sertoma Club, originators of "Freedom Week Ald. Mr-Conico seconded. Motion carried. Jim stated that Bob Behrens has been approached as the appraiser for the 620 RDW but has not answered. The mrney needed is not set as a specific item in the budget. No further business, meeting adjourned 8:45 p.m. Pel pectfully submitted, j 0 anne Land, City Secretary 256 March 3, 1977 The Round Rock City Council met in regular session. Thursday, March 3, 1977 at 7:00 p. m. with Mayor Litton calling the meeting to order. ROLL CALL: Present: Mayor Litton, Mayor Pro-tem McConico, Ald. Breaux, Ald, Griffith, Ald. Lopez and Ald. Kitts. Also present: Jim Hislop, Bob Bennett, Tim Wright and Cab Callaway. APPROVAL OF MINUTES: Ald. Griffith moved to approve the minutes of the February 3rd and February Zl st meetings. Ald. Breaux seconded. Motion car- ried unanimously. Ald. Griffith, speaking on behalf of the Fire Department, thanked the Council and City staff for making "Cody Adolphson Day" a success. Mayor Litton read a letter from Mr. Adolphson thanking everyone for honoring him. APPOINTMENTS: None PUBLIC HEARINGS: None RESOLUTIONS AND PROCLAMATIONS: Mayor Litton read a proclamation proclaiming the first week of March as "Sight Conservation Week. '' Ald. Lopez moved to officially adopt the proclamation as read. Ald. Breaux seconded the motion. Motion carried unanimously. DISBURSEMENTS: The budget comparison was enclosed in all Council packets. No discussion at this time. ORDINANCES: None OLD BUSINESS: Israel Galvan, representing Chisholm Valley Homeowners Association, questioned the Council and City staff concerning the annexation of Chisholm Valley Section Four and Chisholm Valley West Sections One and Two. Ald. Griffith made Galvan aware that a public hearing had previously been held and pro- per entices given concerning this annexation. Galvan asked who had asked for the annexation. Doyle Hickerson and Gary Brooks. Galvan asked the following ques- tions and received answers to each. How many units will the annexation contain? i Approximately 199 lots. How many total lots now are in Chisholm Valley and _ the number of proposed lots? Bob Bennett left to get the exact number from his office. Are there any multi-family dwellings proposed in Chisholm Valley and Chisholm Valley West? 5 lots. Are there any proposed commercial lots in Chisholm Valley and/or Chisholm Valley West? 2 lots in Chisholm Valley, none March 3, 1977 257 in Chisholm Valley West. What are the proposed uses of the 5 acre park? No set plans have been formed. Galvan stated that he had heard rumors that a ball field would be built and that his group were definitely opposed to a ball field in their neighborhood. The Council assured Galvan that these ideas were only rumors as far as the Council and City staff are concerned. Discussion was then held on the number of main arteries out of the entire subdivision. Galvan stated that one artery is not enough. The master plan for the entire Chisholm Valley section shows two major outlets. Galvan made two suggestions to the Council. (1) that the Council do away with special called meetings giving only 72 hour notice (2) that the Council table the annexation decision until after the April election. Doyle Hickerson explained that he and his engineer had made Chisholm Valley a planned subdivision from the very beginning and would be very happy to speak to Mr. Galvan at any time. Bob Bennett gave the exact number of lots in each section as requested earlier in the meeting. Chisholm Valley Section 4 = 66 lots; Chisholm Valley West Section 2 = 64 lets., Chisholm Valley :West Section l = 60 lots. Mayor Litton explained that "the City is doing the best we can to address the Y problems "" of water pressure and sewer. The City is trying to get as much funding as possible. The Council and City staff roust look at the overall view and not just concentrate in one section. The Council agreed that Thursday, March 10, 1977 at 7.00 p. m. should be set as the date to consider the annexation of Chisholm Valley Section Four, Chisholm Valley 'West Sections One and Two, and Kensington Place Section One. John Carter, Attorney representing Mrs. C. D. Anderson, requested the Council vacate the alley way behind her house and give her a quit claim deed to the property. Ald. McConico stated that he does not feel that the land should be given away. Ald. .Kitts stated the alley property was given to the City for public use originally and when the land was no longer in public use it should revert back to the adjoining property owners. Ald. Kitts moved to adopt the ordinance vacating the property in the alley way behind Mrs. C. D. Anderson's home. Ald. Breaux seconded. Three yes, Ald. Breaux, Ald. Lopez and Ald. Kitts. Two no's, Ald. McConico and Ald. Griffith. Motion carried three to two. Jfl March 3, 1977 Ray Gill, a downtown business owner, discussed the downtown parking pro- blem with the Council. Gill explained that his basic concern is to keep the downtown area growing and not deteriorate. He is willing to do anything to help in the delima. John Carter agreed with Gill. Ald. Kitts stated that the City is not responsible to provide parking for local businesses. It is a private mat- ter and should be taken care of in that matter. Ray stated that the City doe s not own any property that could be used as a parking lot. Jim stated that the City will do an ownership study for a two block radius and he will bring a proposal back to the Council. John Carter stated that he is willing to do any- thing- even give money within reason - to help solve this parking problem. Five (5) minute recess. NEW BUSINESS: Bob Bennett showed the final plat of Mesa Park East Section One to the Council. Total subdivision will be 152 acres and 475 lots. Section One has 119 lots. The P & Z approved this final at their last meet- ing. Bob explained that Jim. Mills, developer, will pay for a 6 acre improved park and presented the proposal for the Council to view. Ald. McConico moved to authorize the Mayor to sign the final plat. Ald. Griffith seconded. Discussion was held on whether this subdivision will affect the existing subdivi- sion of Mesa Village water pressure. Jim explained several grants that are in the works and hopefully some word will be received very soon. Motion car- ried unanimously. Mr. H. W. Ritter and Jack Craig appeared before the Council, represent- ing Missouri Pacific Railroad, to discuss the railroad crossings in Round Rock. Mr. Lady of Mesa Village explained that he felt either an overpass or under- pass to be the only solution. Several citizens cited instances that they have been blocked by a train at various crossings. Mr. Ritter assured the Council that MoPac is willing to work with the City on this problem He stated that some adjustments in the operations would be made but that no specifics have been formulated at this time. Ritter explained that he did not want to make promises that could not be kept. Sonny McKetchen, representing the Mesa Village Homeowners Association, asked the Council three basic questions: (1) When are the streets going to be paved.; (2) is is permanent or just a patch job; and (3) How can drainage March 3, 1977 259 be controlled on the streets? Jim explained that he is working With the developers to reach a solution to the problems. A decision should be reached within 30 days. Mayor Litton read a letter of request by Doyle Hickerson to accept the water and sewer lines in Chisholm Valley 'blest Section One. Ald. Kitts moved to accept the water and wastewater lines in Chisholm Valley West Section One subject to the j� verification of manholes at the proper height. Ald. Breaux seconded. Motion If` carried. Reuben Carlin, representing El Amistad Club, requested the use of Veteran's Park and surrounding streets in a two block radius. The dates will be May 28th and Z9th. Ald. Breaux moved to grant the request. Ald. McConico seconded. Mo- tion carried. Gordon Perez thanked the Council. Bruce Dunn, representing Turner, Collie and Braden, explained the bid that came in for the Streets and Drainage Improvements. The bid was "188, 977. 11 Since the amount is way over the City's amount of funds some alternatives need to be sought. Ald. Kitts moved to table further discussion until the next called meeting March 10, 1977. Ald. McConico seconded. Motion carried unanimously. CITY MANAGERS REPORT: Jim told the Council that he had been requested to post some temporary signs in Egger Acres and Mesa Village to re-route truck traffic. Council agreed to give Jim permission to go ahead and put up the necessary signs. There was a large infiltration problem in Lake Creek. There Were, also, two leaks in Round Rock West. The City is entering into a street sign program. The sign on Dragon Drive will most likely not last once put up. Ald. McConico suggested the street name be painted on the curb. The preliminary plans for Round Rack West Park will stay in the money. The school and city tax assessor collector, Freddie Leggett, approached Jim concerning next years tax payment due the JRRISD. Their total budget is Y $89, 500, The City's Z07o will be $17, 900. There were 351 new homes as of January 1, 1977. The budget comparison was late getting to the Council due to a heavy work load and staff shortage. CITIZENS COMMUNICATION.S: Mayor Litton read a letter from Austin Council- woman Dr. Emma Lou Linn proposing a joint work session concerning Austin and 260 March 3, 1977 Round Rock's ETJ. Aid. Griffith moved to try for Monday, March 21st and if not any day that week. Aid. Breaux seconded. Aid. Griffith withdrew the motion after discussion with the City Attorney proved that no motion was necessary. Charlie Johnson approached the Council concerning the parks being vandal- ized. He commended the Police Department but stated that if more policemen are necessary to stop this type of crime then it should be done. Ald. Griffith enlightened the audience on the new Police Department manual. z B. B. Bentley of Chisholm Valley discussed the leash law with the council. Alder. Breaux moved the meeting adjourn at 11:20 p. m. Aid. Lopez seconded. Motion carried unanimously. Respectfully submitted, Jo nne Land, City Secretary March 10, 1977 The Round Rock City Council met in special called session Thursday, March 10, 1977 with Mayor Litton calling the meeting to order at 7:02 p. m. ROLL CALL: Present: Mayor Litton, Mayor Pro-tem McConico, Aid. Breaux, Aid. Griffith, Aid. Lopez and Aid. Kitts, Also present Jim Hislop and Bob Bennett. NEW BUSINESS: John Carter, representing C. A. "Mac" McKenzie, pre- sented a request to the Council to vacate the southern part of lot 70 Southern Terrace which is a street easement. This would be strictly on lot 70. Mr. McKenzie is requesting a quit claim deed. Bob Bennett showed the Council the exact location of the lot and explained future plans for the area. Ray read the petition requesting the vacation of the property. Aid. McConico moved to grant the vacating of the property. Aid. Kitts seconded. Motion carried. Aid. Lopez moved to adopt the ordinance vacating the street easement on lot 70 Southern Terrace. Ald. Breaux seconded. Motion carried. ORDINANCES: Jim Hislop explained that the final plats of Chisholm Valley Section Four, Chisholm Valley West Sections One and Two, and Kensington Place Section One have been approved and therefore, will have City water and March 10, 1977 261 sewer even if the property is not annexed. Ald. Kitts moved to adopt the ordinance annexing Chisholm Valley Section Four, Chisholm Valley West Sections One and Two, and Kensington Place Section. One. Ald. Griffith seconded. Motion carried.. - OLD BUSINESS: Tim Hislop and Bruce Dunn explained an alternative to the bid received on the Streets and Drainage Project. The City will be the main contractor. Austin Road will pave the streets for $74, 466. 64. Gary Brooks will put in the storm sewer. The City will furnish the material costing $14, 414. 4Z. Brooks labor will be $Zl, 000. 00 Miscellaneous items will run $1, 821. 00 Total contract price being $111, 881. 06 Maximum, engineering fee will not exceed $14, 000. Total project cost $125. 881. 06 Grant amount $98, 942. 00 Other sources of revenue for project would be Revenue Sharing and the General Fund, Street Department $26, 881. 06 will have to come out of these two sources. Bruce Bunn explained that the project was left .as designed and the materials were not changed. The project is as good as and possibly better now. Aid Kitts saved to authorize the City Manager to go ahead with the contract agreements. Ald. Griffith seconded. Motion carried. Aid. Griffith moved to accept the contract between the City of Round Rock and Williamson County concerning the ambulance service as written by the County. Ald. Kitts seconded. Motion carried. Aid. Griffith moved to strike the original minutes of the f meeting where the contract was approved with one stipulation. Aid. McConico seconded. Motion carried. One bid was received on the old swimming pool. That bid was submitted by John Matthews, builder, in the amount of $9, 100. 00 Aid. Kitts moved that the bid be rejected. Aid. McConico seconded. Motion carried. Aid. McConico moved to appoint Aid. Kitts and Aid. Lopez to work with the City Manager to work up a fair market price on the ''old Municipal Swimming Pool. " Aid. Griffith seconded. Motion carried. 7 Meeting adjourned 7:45 p. m. Respectfully submitted, Anne Land, City Secretary 262 April 7, 1977 The Round Rock City Council met in regular session April 7, 1977 at 7:00 p. m. ROLL CALL: Present: Mayor Ray Litton, Mayor Pro-tem Garfield McConico Aid, Eddie Breaux, Ald. Bob Griffith, Ald. Tom Lopez and Ald. Bill Kitts. Also present councilmen-elect Larry Tonn and Don Wilson, City Manager Jim Hislop, City Attorney Tim Wright, Director of Planning Bob Bennett and Public Works Di- rector Cab Callaway. CANVAS GF VOTES: Mayor Litton appointed Ald. Lopez, Kitts and Griffith to canvas the votes of the April 2nd. City Officer and City Charter Election. Ald. Griffith stated that the talley sheets were in order and gave the following results: Mayor: Garfield McConico 367 Raymond M. Litton 572 Councilman Place I Andy Balderas 264 Larry Tann 646 Councilman Place L� ; Joyce Schneider 193 Don Wilson 479 LeRoy Walker 249 Charter Proposal: For 702 Against 33 Charter Commission: (top 15) Joy Johnson 446 Robert L. Peters 648 Robert Rhoades 620 R. Edward LeClair 446 Larry Jackson 609 Dianne Blanchard 505 Anthony Mays 492 Walter Tibbitts 454 Harriet Rutland 485 Richard Wells 476 Don Quick 550 Jean Loving 598 Gordon Perez 443 r N. G. Whitlow 623 Frank Norris 543 SWEAR IN OFFICIALS: Ald. Mitts Administered the oath of office to Mayor Litton, Ald Tonn and Ald. Wilson. Mayor Litton read a resolution commending Garfield McConico and Eddie Breaux on their service to the community while serving on the City Council. Ald. April 7, 1977 263 Kitts moved to adopt the resolution. Aid. Griffith seconded. Motion carried. Mayor Litton presented a plaque to Garfield McConico and one to Eddie Breaux as a momenta of their service to the City. Aid. Griffith moved to have Mr. McConico continue to serve as the City's representative to CAPCO. Ald. Wilson seconded. Motion carried. Mayor Litton administered the oath of office to the following Charter Commission i members: Joy Johnson, Dianne Blanchard., Anthony Mays; Walter Tibbitts, Richard Wells, Robert Rhoades, Frank Norris, N.� G. Whitlow and Gordon Perez. Members unable to attend this council meeting will be sworn in at the first Charter meeting. Mayor Litton appointed Richard Wells to act as temporary chairman until a chairman is elected at the organizational meeting Monday, April 11, 1977, at 7:30 in City Hall. APPROVAL OF MINUTES: Ald. Kitts moved to approve the minutes of the regular meeting of March 3, 1977 and special called meeting of March 10, 1977 as read. Ald. Lopez seconded. Motion carried. RESOLUTIONS AND PROCLAMATIONS: Moved to earlier in the meeting. APPOINTMENTS: Mayor Litton read a letter of resignation from Floyd Hacker, f who resigned from the Planning and Zoning Commission due to added employment responsibilities. Mayor. Litton also stated that the terms of Walter Tibbitts, Bruce Baker, Eddie Dotson and Raymond DeLeon were up. Therefore, five appointments were in order. Ald. Kitts moved that Eddie Dotson, Ray DeLeon and Walter Tibbitts serve another two year term. Ald. Lopez seconded. Motion carried. Aid. Tonn moved that Mrs. Donna McNery serve on the Planning and Zoning Commission. Aid. Wilson seconded. Motion carried. Aid. Griffith moved to submit Harriet Rutland as the 5th person to serve on the Planning and Zoning. Ald. Kitts seconded. Motion carried. Mayor Litton recommended Ald. Griffith be appointed as Mayor Pro-tem. Ald. _ Kitts moved to elect Aid. Bob Griffith as the new Mayor Pro-tem. Aid. Lopez i seconded. Motion carried. PUBLIC HEARING: None DISBURSEMENTS: Mayor Litton explained that there is $2, 5UU. UU in this year's budget toward the purchase of a tractor for the Parks and Recreation De- partment. Jim stated that the purchase would be on a lease/purchase 36 months pay plan. So far two bids had been received. tine on a Long for $8, 20U. 00; the other on a 3b H P International for $9, 420. 00. Jim recommended the purchase of 264 April 7, 1977 the Long. which would probably be delivered in approximately 3 weeks. Aid. Kitts moved to authorize the City Manager to purchase a tractor on a lease/purchase pian. Aid. Griffith seconded, Aid. Tonn asked if the figures would be within the budget. Yes. The tractor will be used year around primarily ,for the Parks and Recreation and will meet their ,needs. Motion carried. ORDINANCES.: Bob Bennett explained to the Council why Section 2.1 Definitions of the Subdivision Ordinance- needed revising. Mayor Litton read the ordinance. Ald. Lopez moved .to adopt the ordinance as read.. Ald. Wilson seconded. Motion. carried, Mayor Litton read an ordinance revising Section 11. 1 Filing Fees of the Sub- division Ordinance, The revised fees:_would be as follows: Preliminary plats, $25. 00 per plat, plus $. 50 per lot, plus $5. 0U per acre for other uses. Revised Preliminary plats, $25. 00 per plat General Pians, $25. 00. Aid. Tonp questioned if these prices are comparable with other cities the size of Round Rock, Bob stated they ,were right in line with Georgetown and Taylor. Aid. Wilson moved to adopt the ordinance revising Section 11. 1 Filing Fees of the Subdivi- sion Ordinance. Aid. Lopez seconded. Motion carried. OLD BUSINESS: Mayor Litton recommended that a work session be called in order to familarize the new council members., with the Continental Cable TV contract. Aid. Tonn moved to table. the Continental Cable TV proposal to a work session. ' Aid. Wilson seconded. Motion carried. A work session was set up„for April 14th, 1977 at 7:30 p. m. in the .City Hall. Mayor Litton read a resolution suspending the Lone Star Gas Company rate in-- crease n-crease request an additional 30 days, Aid. Wilson moved to adopt the resolution as read. Aid. Lopez seconded, Motion carried. Dan McNery, 1.901 Ridgetop, President of the Mesa Village Homeowner's Associ-- -.tion, appeared before the Council to discuss the street situation in Mesa Village. He juestioned what was being done . Cab Callaway explained that -the worst sections were Being a xcavated out and re-paved. Every effort will be made to seal, all the cracks his summer. McNery said Mesa Village Homeowners are pleased to see the City re- ;ponding to an earlier request and thanked the Council for the work that is being done. More discussion was held on the procedure of putting in streets. Aid. Wilson asked f Mr. Mayfield had contracted the City Manager as of the last couple of weeks. Jim April 7, 1977 2 35. stated that he is still waiting to hear. Ald. . Kitts, a member of the committee to make proposals concerning the dis- posal of the "old Municipal Swimming Pool " property, stated that, in order to serve the best interest of the . City, the, committee believed the pool should be abandoned and back''filled. The rear fence should be left intact but the rest of the fence removed. Then the property could be. marketed as duplex lots. This property would probably make three (3) nice size lots, bringing $5, 000 to $6, 000 each. Duplex lots are in demand right now. The Committee then proposed to authorize the City Staff to proceed as necessary with the recommendations stated. The proceeds from the sale would go to help retire the $21, 000 money owed on the new pool. Tim Wright, City Attorney is to check to see if the 3 proposed lots would have to be auctioned or what procedure is necessary to get rid of the property. Aid. Wilson moved to adopt the Committee's recommendation to fill in the "Old Municipal Swimming Pool" and prepare the land for sale as R-2 property. Aid. Tonn seconded. Aid. Griffith asked for input from the Parks and Recreation Director. Chuck Gunby stated that another park facility is within a 1/Z mile radius and, .therefore, would have no objections to the committee's recom- mendation. Motion carried. i NEW BUSINESS: Cab Callaway gave an explanation concerning the request by Doyle, Hickerson for the approval of streets in Chisholm Valley Section 4. Aid. Wilson moved Eo accept the streets :in Chisholm Valley Section 4. Aid. Lopez seconded.. Motion carried. Mrs. Faye Johnson, representing the Round Rock Housing Authority, was unable to attend the meeting therefore no discussion was held on funding for the Housing Authority.. Jim Hislop explained the need for development fees. At $35U per lot this fee would generate about $168, 00 a year based on 40 new homes a month. The money would be put in a construction account for water and wastewater improvements. The fee could possibly be added at the time the water and sewer taps are made. Aid. Kitts stated the fee amount of $350 is very reasonable. Aid. Tbnn moved to table any further discussion on this matter to a work session. Aid. Wilson seconded. Motion carried. Aid. Wilson stated that he felt some Council policy determination should be made concerning areas outside the City limits tying onto City utilities. Mayor Litton appointed Ald. Wilson, Aid. Kitts and the City Manager to come up with some 266 April 7, 1977 recommendations concerning the above mentioned policy determination. Ald. Fitts moved to grant the variance requested by Brushy 'Creek Inc. . .Ald. Lopez seconded: Ald. Tonn amended the motion by adding an on-going monitoring system and recommendations made�'by the staff. Ald.- Wilson• seconded. Motion carried. Mayor Litton stated the need- to put together a bond program 'for water and sewer improvements. Jim suggested that the discussion should be referred to a - work- session where details can be worked out. Ald. Tonn said he had three ques- tions that he needed answering. They are (l) What are our projected dollar needs? (Z) What are the projected dollar costs to the- citizens, and (3) What time frame is necessary?- Ald. Tonft moved to defer to a, work session with the staff formulating his 3 questions. Ald. Wilson seconded. Motion carried. CITY MANAGER'S REPORT: Jim stated that the City has been given Z wells but both are untested. They both are possible municipal water supplies, therefore, need to be tested. One well is � in Bill Kitt's subdivision.: - The -water level is 57 feet, depth 556 feet and depth of 'water is 449 feet. The other well is in Round Rock West. The water level is 213 feet, depth 389 feet and depth of water 376 feet. Tieing in to either well would be easy since each is near or in an existing sub- division. Both or either kine can be used in an overall master plan for the City. Jim explained the status of- the pre-application for, a Round Rock Airport. The City's cost would. be I 017 or between $3, UUU and $5, UUU. The Airport priority is relatively low. The long range plans through FAA Ball for an Austin Reliever airport. Jim explained about a City Officials and City Planning Conference to be held in Carpus � Christi May 12th through the 14th. It is to be an extremely good course in planning and most of the Planning and Zoning Commission members are going to try to attend. CITIZENS, COMMUNICATIONS: Ald. Tonn asked if two copies of each City ordinance could' be placed in the Library. Also, copies of the subdivision ordinance. Ald. .Wilson. questioned• 'the lowering of the speed limit on 79. Jim explained the procedure necessary to lower the speed limit. Joy Johnson asked for a follow-up report on the petition -from the Homeowners in Round Rock West concerning "Children at Play" 'signs and lowering the unposted 30 mph speed limit to 2U or Z5 mph. - Jim explained- that a traffic survey does have April 7, 1977 267 to be done and he will contact the Highway Department and get the survey underway. Dan McNery asked when the Council has to act on the T P &a L rate increase request. A.tc the-,next.; meeting some form of action will, be taken. A public hearing has not been held, therefore, one must be held before a final decision is made. Jim eis to check into the drainage problem at the entrance of Mesa Village with the Highway Department. No: further 'business. Meeting adjourned at 10:00 p. m. Respectfully submitted, oanne Land City Secretary April 14, 1977 The Round Rack City Council met in special called session April 14, 1977 at 7:3 0 p. m. -- ROLL CALL: Present: Mayor Ray Litton, Mayor Pro-tem Bob Griffith, Aid. I Bill Kitts, Aid. Tom Lopez, Aid. Larry Tonn and Aid. Don Wilson. Also present: Jim Hislop, Tim Wright, Bob Bennett and Cab Callaway. WORK SESSION: A work session was held with Lone Star Gas Company repre- sentatives, Bill Smith and Jim Hines, concerning the Company's rate increase request. Discussions were held on gas supply now owned by Lone Star Gas, decisions of other cities concerning a rate increase request, why more gas lines have not been installed in Round Rock, on locating an office here in Round Rock, proposed rates versus current rates, and growth expectations. Hines stated that if their request is not granted the sooner a new request will be filed. A decision will be made at the next regular council meeting. A work session was to be held with a representative from Continental Cable TV concerning their proposal for cable TV service in Round Rock but the representative was unable to attend. Aid Griffith said that he would recommend to disregard the proposal at the necessary time. City Attorney, Tim Wright, stated that the proposal is very far from what is accepted by other cities. Mayor Litton suggested that the City ask for other proposals and consider them all, The City Manager is to pursue other proposals on the City's behalf, 268 April 14, 1977 A work session was held to discuss a development fee for new lots in subdivisions. This fe-e would possibly be based ' on a per lot basis with the fee payable when the water and sewer taps are made. ' The money would be 'put in`'a separate- fund to cover necessary water and -sewer improvements. Discussion was held on the amount per lot necessary; the effects on the City's bonding capacity . tha:-.,fee would-;,have and the effects the fees would have on the home' market in Round Rack. Jim its to� look farther into this matter and bring more specific figures to be charged back to the Council. The Council next discussed calling a bond election for a proposal to issu e' Revenue Bonds for water and sewer improvements. Jim explained the 3 applications the City has in with FmHA and what amount of bonds the City needs to sell to make the necessary improvements. Cab Callaway showed the Council the proposed improve- ments on a City map. Jimm is to put together a good package so the City can have flexibility and project the City's needs over the next lU years. A special called meeting will be held Thursday, April 28, 1977 at 7:UU p. m.. in City Hall to consider a comprehensive revenue bond program for the City of Round Rock. Jim stated that at the last meeting on April 7th five people were appointed to the Planning and Zoning Commission. The Council at that time did not designate which of the 2 new members would fill the unexpired term of Floyd Hacker. The C ouncil agreed that the second person (Harriet Rutland) nominated fill the unexpired term. Jim is to get with Travis Long ;concerning a traffic survey. Meeting adjourned at l i:l U p. m. Respectfully submitted, oanne Land City Secretary April '28, 1977 The Round Rock City Council met in special called session April Z8, 1977 at 7:UU p. m. April 28, 1977 259 ROLL .CALL. Present: Mayor Ray Litton, Mayor Pro-tem Bob Griffith, Aid. Bill Kitts, Aid. Tom Lopez, Aid. Larry Tonn and Aid. Don Wilson. Also present: Jim Hislop and Cab Callaway. Richard Wells, Chairman of the Home Rule Charter Commission, gave a status report on the Commissions meetings. The Commission voted to shoot for August kith as the date for the election. Wells. stated that hopefully the Commission Mold a public hearing Nionday May loth and would like as many past and present Mayors and' Councilmen there as possible. Mayor . Litton introduced. the City's tinancia.t advisor.,. Curtis Adrian and his assistant Bill Harrison, to the audience and new councilmen. .Tim Hislop explained the Bond 1-'roposaU prepdr,-ca i.)y his office to copy of which is entered into these minutes) The facts and figures contained in the report are as .Jim Hislop presented them orally to the Council. Mr. Laurence W. Zatlukel, visitor, asked exactly where the City stands finan- cially and how much our indebtness is. Mr. Adrian stated that the City is in a very strong position financially and well able to meet the debt obligations. Exact .figures were gotten together during a five minute recess. Total indebtness is $431, 000 in GO Bonds and $473, 000 in Revenue Bonds as of this date. . Mr. Adrian stated that hopefully the City can sell their bonds, if an election passed to either Texas Water Development Board or FmHA rather than on the open market. The interest rate at TWDB is approximately 4. 6 0 for water and 5. 56 for sewer. TWDB does have the money at this time and are interested in the City's bond issue. .. There is .$450, 000 worth of unsold bonds now that the City can sell without an election because they were voted on in the bond issue in 1970. That means the City still needs approximately $1, 000, 000 for it's immediate needs. Based on' the 1976 income the City has $164, 956 available for debt service. The average annual debt service now used is $33, 310 leaving $76, 660 for future debt retirement. Curtis Adrian stated that if the City should sell on the open market $450, 000 in voted bonds and $1, 000,000 in the new bond election the total annual requirement would be $76, 618. Should the City be able to .sell $1, 050, 000 in bonds at 6°Jo the debt sexvice would be $76, Z81. If the City should sell $1, 300, 000 to TWDB at 576 the total annual debt service would be $75, 762 which includes principle and interest 270 April 28, 1977 Ald. Tonn asked if water and sewer rates will need •to be -increased. -Jim explained Ithat the only reason an increase would occur would be due to. increase in cost production not in order to make bond payments. Therefore, there should not be an increase in the foreseeable future. Mr. Adrian stated that all the people who use the services will pay back this -bond money not Just the taxpayers. He, also; - asked that the Council "stand by" the $1, 300, 000 figure and give his office a couple of weeks to further refine the proposals. - Albert Rosso, visitor, asked if the bond issue has to get passed in order to get adequate water pressure in Egger Acres. This bond issue will help water pressure all over town. Clarence Born, visitor, stated that the water and sewer rates are the same for everyone but that not everyone receivers the same services. This bond issue will enable everyone to have equal services. Another visitor, Mrs.. Hornbetter asked when all the improvements could be made if the election passed. Nine months hopefully. Ald. Tonn asked if a water and sewer rate: increase is imposed now will this in 18 months enable the City to issue the bonds necessary for the second half of the City Manager's proposal. . Jim stated that hopefully the growth,will take care of this and rates. should not have to be raised. In other words continued growth will have a positive effect on the City's bonding situation. L. J: Robinson, visitor,, stated that he would be in favor of an vote for a bond issue. but that everyone should keep 'in mind that with inflation things don't always go the way they are planned. Jim explained that the total bond issue should be for $2, 710, 000. This fi ;ure includes the $1, 000, 000 (plus the $450, 000 bonds already voted) for immediate needs and the remainder for the long range plans to be issued when the City's bonding capacity reaches the proper -amounts. Ald. Tonn moved to table calling for a bond election for water and wastewater improvements until Mr. Adrian reports back to the Council at the earliest possible date, the exact current issue capacity of the City and that the additional proposal be authorized and possible rate increase date to be presented and that copies' of the proposal be available to the citizens. - Motion died for 'lack of a second. Ald. Kitts asked what type of time table the Council needed to take into con- sideration. The election can be held no sooner than 15 days nor less than 30 days April Z8, 1977 271 after the passage of. the election order. Approximately 40 days after the election before the band proceeds can be received. Aid. Mitts moved to call for a bond election, for water and wastewater improvement, at the next regular council meeting May 5th. Aid. Uriffith seconded. Motion c arried. ;I Copies of the bond proposal will be made available to the citizens for review at City Hall, the Police Station and Presidents of the Homeowners Association. CITIZENS COMMUNICATIONS: Short progress reports were, given on the lowering of the speed limit on 79, the traffic survey being done to lower the speed limit in Round Rock West and the problem at the entrance of Mesa Village. Meeting. adjourned 9:28 p. m. Respectfully submitted, ?oanne Land City Secretary May 5-, 1977 The Round Rock City Council met in regular session May 5, 1977 at 7 : 00 p .m. in the Library Meeting Room.. ROLL CALL: Present : Mayor Ray Litton, Mayor Pro-tem Robert Griffith, Alderman Bill Kitts , Alderman Tom Lopez, Alderman Larry Tonn, and Alderman Don Wilson. Also present Jim Hislop, Tian Wright , Bob Bennett and Cab Callaway. APPROVAL OF MINUTES : Alderman Lopez moved to approve the minutes of the meetings held on April 7, 1977, April 14, 1977 , and April 28 ,. 1977. Alderman Kitts seconded the motion. Motion carried. APPOINTMENTS : None PUBLIC HEARINGS : None RESOLUTIONS AND PROCLAMATTONS : L. C. Smyers , representing the Resources Committee of the Round Rock Chamber of Commerce, asked the Council to proceed with obtaining water from the North Fork Reservoir in order to help provide service to the area west: of IH35 and east of 183. Smyers then read the resolution. DISBURSEMENTS : The Council considered partial payments due Gary Brooks Ditching on the contract for construction of a storm sewer line in the area known as "The Flat. "' There were four estimates due each in the amount of $2 , 643 . 75 . Ald. Kitts moved to approve the periodic estimates one through four for Gary Brooks Ditching. Ald. Lopez seconded. Motion carried. The Council then considered e. sJimates for materials needed in storm sewer construction in the area known as "The Flat. " Three invoices were due Armco Steel in' the amount of $5, 889 . 60 . One invoice was due Austin Concrete Works in the amount of $2 ,850. 00 . Ald. Griffith moved to approve the invoices as stated. Ald. Kitts seconded. Motion carried. 272 May 5, 1977 Jim ,Hislo-p read a letter from Doyle Hickerson requesting payment in the amount of $6 , 129 . 80 for the over-size 12" water line in Chisholm Valley West Subdivision-. Cab -Callaway has inspected the, line and this payment will complete the agreement with. Mr. Hickerson. Ald. Lopez moved to pay the statement from Doyle Hickerson for the over-sized line in Chisholm Valley West Subdivision. Ald. Kitts seconded. Motion carried. The partial payment estimate on the contract with Austin Road ' Company on construction of street paving in the area known as "The Flat" did not arrive for this meeting. ORDINANCES: Ald. Wilson explained to the audience and other Council members the reasons he asked that an ordinance requiring those FE Mies htI9 WIT-Ek C WA,5'r 6W9r&.e S,EPUrc�.S -eofn THE— c'_-ITY people outside the City lim tsfof the City of Round RockYrequest annex- ation was an unfair burden on the tax payers inside the City limits . Mayor Litton read the ordinance as drawn up by Ald. Wilson. Ald. Griffith stated he felt that the Municipal Annexation Act should be looked into. Ald. Griffith then moved to table the ordinance until further study could be done. Ald. Kitts seconded the motion. Ald. Wilson stated that with the speed of building and developing the Council needs to move as quickly as possible. Ald. Kitts asked the City Manager if he had any knowledge of anyone wanting utilities that are outside the City limits .' Jim stated that there was only one tract that he is aware of, that one being across from the Church of Christ. Mayor Litton called for a vote. Ald. Kitts , Ald. Griffith and Ald. Lopez voted yes . Ald. Wilson voted no and Ald. Tonn abstained. Motion ca.rrgpd The Council then considered an ordinance requiring a seven day cut-off date for items to be placed on the City Council agenda. One problem that was stated was that the Planning Department will not be able to get the rezoning requests to the Council since the Planning and Zoning Commission meet the 4th Thursday of the month and the cut-off would be the same day. Both Ald. Wilson and Ald. Tann stated that they would like to have the Council packets a few days early for study and, also, to get citizen input. Mayor Litton stated his concern that this ordinance might possibly tie up special called meetings or cut off work sessions . Ald. Kitts questioned ` if this would take some of the work load off the staff. Jim said it will help. Ald. Kitts stated that instead of a resolution or ordinance if the Council could simply set a policy. Tim Wright stated that if a policy is set then state law would not be changed therefore no resolution or ordinance was�-heeded. 'Mayor 'Litton proposed that the Council simply set policy by Council action and not by resolution or ordinance. Ald. Wilson moved that any item to be voted on by the City Council of the City of bound Rock must be submitted 6 days prior the meeting date. Ald. Tonn seconded. Motion. carried. Ald. Griffith explained the procedure followed by the Council concerning proposed ordinance. Proposed ordinances are usually discussed in work sessions before bring them to the Council, for final approval . The Council next considered requiring the City of Round Rock place copies of each ordinance and amendment in the Public-Library, Ald. Tonn spoke on behalf of the proposal. Vistor and Library Board member Flank Hester said he felt that the City Hall should house the May 5 , 1977 273 ordinances and amendmants as it does now and copies should not be placed in the Library. City Hall is open 47 hours a week or whenever anyone wants to have access to any of the records . Ald. Tonn moved to set a policy whereby if the City Secretary is duly notified she will open City Hall when citizens request her to do so to have access to all records , ordinances and amendments . Ald. Griffith seconded. Ald. Kitts , Ald. Griffith, Ald. Lopez, and Ald. Tonn voted yep . Ald. Wilson abstained. Motion carried. Ald. Wilson moved to table discussion of a development fee for water and sewer services to a work session. Ald. Kitts seconded. Motion carried. Next the Council was to consider an amendment to the subdivision ordinance concerning parks in new subdivisions . City Attoney, Tim Wright and City Planner, Bob Bennett , suggested this be tabled to a work session. Bennett stated it needs to be taken to the Planning and Zoning Commissions an.d then a Council work session. Ald. Kitts moved to table discussion of an amendment to the subdivision ordinance concerning parks in flew subdivisions to a worksession. Ald. Lopez seconded. Motion carried. 5 minute recess . OLD BUSINESS: Lone Star Gas Company representative, Bill Smith, and Council members discussed the requested rate increase. Mayor Litton stated that he would not be in favor of a 21% increase but would recommend that 'the Council consider an increase on the basis of 8%. Smith stated that Lone Star Gas COmpany would accept the rate �^ and file with the Railroad Commission if his superiors wish to do so . i The Company cannot pursue further business , an office here or line improvements if an increase is not granted. �Ald. Tonn moved to grant an 8% rate increase to Lone Star Gas Company. Mayor Litton then read an ordinance granting Lone Star Gas Company an 8% rate increase. Ald. Lopez moved that the ordinance be approved as read. Ald. Griffith seconded. Motion carried. Ald. Tann made a motion to hold a public hearing on °May 23 , 1977 at 7 : 00 p.m. in the Library Meeting room to hear citizen testimony regarding TP&L' s rate increase request. Ald. Kitts seconded. Motion carried. NRW BUSINESS: Jay Stokes II made a presentation of a proposal by. Stokes Cable Company. The Cable Company is an adjunct of Stokes Building which is an adjunct of Stokes Development Company. Stokes went over the high points of the proposal document which he had given the City Council . Mayor Litton said that the Council has a committee to study differen proposals . They will need to go into an in-depth study and bring their recommendations to the Council. Ald. Griffith heads the committee. Ald. Tann asked how many connections were expected over the Ist 2ne and 3rd year , in thier market analysis . Stokes said 2, 000 connections wdtk no time parameter. Their main concern is , if they get the franchise, to begin as quickly as possible. Ald. Tonn said they had indicated. they would pursue KLRN. Is there a contingency to make it available as part of the package? Stokes said sure . He woula like the community to tell him what it wants . The public access programming would be on par with any in Texas . The FCC mandate would in all liklihood say to bring in Belton :"irst. Ald. Tonn said that he would like to 274 May 5, 1977 have the public programming pursued with the school system. Mayor Litton appointed Ald. Tonn, Mayor Pro-Tem Griffith, and City Attorney Tim Wright to serve on the committee and bring a recommendation to the Council . Stokes said that he wanted the people in the community to tell them what they wanted on ca be. Clarence Born asked about other stations Stokes said that a 9th station could be an FM band or all FM stations . A 12 to 20 conWerter could be installed, so that the system could go to 20 eventually. Born asked what other stations would be available. Stokes said that it didn' t make any difference to the cable company. He then explained a special programs idea, and then news by teletype. Stokes said that they could get anything in the U. S` that was feasible. The Council then considered a contract with the RRISD for taxes . Jim said that Grisham had sent a copy of the contract. The basic problems were: (1) Artical 1066 b, and (2) the board of equalization. for the school shall be the board of equalization. . , The Council then considered a contract with Brazos River Authority for 4,000, 000 gallons a day of water to be extracted from the North Fork Reservoir for the City of Round Rock. Ald. Kitts stated he could see no urgancy in signing the contract and wanted a chance to study the contract further. Caroll Smyers spoke for the contract saying that the City would run the risk of losing the right on that water if the Council hesitates too long. Ald. Tonn moved to table the contract until the Council can explore further with the Brazos River Authority' s legal counsel, getting time tables and projections . Ald. Lopez seconded. Motion carried. Water and wastewater lines in Chisholm Valley Section Two have been tested and checked and are ready for acceptance. Ald. Wilson moved to accept the water and wastewater lines in Chisholm Valley West Section 2 . Ald. Tonn seconded. Motion darried. Curtis Adtian, representing First Southwest Company, read a resolution order calling for a bond election. The election will call for $2. 7 million worth of revenue bonds ; $1, 580, 000 in water improvements and $1, 140 ,000in sewer improvements . The City will not issue all the bonds at once. This authorization to sell $2 . 7 million simply enables the Council to sell when the market is good. The current net amount the City can sell must equal lk times the average annual debt service requirement . Depending on the percentage of interest for 40 years the City can sell the following: (1) 5% for 40 years $1,300 , 000; (2) 6% for 40 years $1, 050 , 000; and (3) 6k% for 40 years $1,000, 000. The Council made sure everyone understood that the bonds will no-, I i cause a rate increase or increase taxes . The only conceivable way an increase will occur is if maintenance and operation costs rise. Ben Harris , visitor, asked, "Why do we not specify purposes for which these bonds are expended and let citizens decide what they want to put money up for or not put money up for?" Mayor Litton explain- ed that if an engineer is hired he may have different ideas as opposed to the proposal made by the City staff. These will be and are qualified people who know what is needed. Ald. Tonn moved to call a bond election for June 4, 1977 . Ald. Wilson seconded. Motion carried. Ald. Griffith made the motion to pass the electin order. Ald. Lopez seconded. Motion carried. Insert to Page 274 A . . . for the City. Jim said that may not be bad, if we are assured that citizens of Round Rock will be on the :Board. The percentage and payment periods are identical; the prices are more. Mayor Litton said that the contract was in hassle all last year. Jim said that this year, the school has put in, "If not accepted by May 15, the offer is no longer good. " Jim said that the consolidation was an excellent move. He recommended that we get with the school tax office and bring it back to the Council. Ald. Tonn asked if the unit cost has gone up. Jim said the percentage is the same, 207o. Ald. Tonn r asked when would the City be able to hire the staff for taxes. Mayor Litton explained that formerly the City did handle its own taxes, but it was only a duplication of the school districts work. We used their assessments etc. The consolidation was an improvement. The question was whether we can legally have our own board of equalization. Ald. Tonn moved to have the City Manager go ahead with the contract with Tim checking with Hinely on the two changes. Ald. Lopez seconded the motion. It carried. i I` i Iii � I .I Illi I ., I e�'t I «. ,r (.:7 a ��- .P:'• I�' ' L� ..1 J .�'.rSl • � tl � �. I r I f ' I I I � I I I I I I I I I May 5, 1977 275 Ald. Kitts moved that the contract with First Southwest Company be continued. Ald. Griffith seconded. Motion carried. CITY MANAGER' S REPORT: Jim stated that the Chief of Police and a representative- of the Highway Department were working on the traffic survey. The Flat Project is going real well . The Department Heads will begin budget proposals this month. Ald. Wilson had requested that better patrol of certain areas be considered. A report will be presented at the next Council meeting. Street signs are top priority in Mesa Village but actual erection has stopped until the street are repaved. Mayfield' s engineer is to get with Cab for their share of the repair cost. Jim brought up the establishment of a park board or commission. The City staff needs input basically from people who use the parks . Everything is getting in order at Lake Creek Park. The trash bag project is still going. CITIZENS COMMUNICATION: Pete Camacho asked the Council if the street beside his house was included in the paving project. It is not. Cab told Mr. Camacho that the City itself will hopefully try to pave it by the end of the summer. Joy Johnson asked when the traffic survey will be completed. Hopefully next month. Mary Lee Harris asked when the plans and specifications will be ready for Round Rock West Park and if they will be available to the advisory board. The plans will be in Monday and will be made accessable to anyone who wishes to see them. Mr. Ford from Dove Credk brought up the Railroad Crossing at Burnet Street , also, street signs and speed limit signs in his subdivision. I Naomi Cook stated her concern about children walking to school next year. Ald. Griffith moved that a work session be set for May 26 , 1977 with the present engineering firm and other engineers to determine whether the Council might entertain the idea of a new engineering firm or not. Ald. To-nn seconded. Motion carried. No fdrther business . Meeting adjourned 11 :58 p.m. Respectfully submitted, Joanne Land, City Secretary May 23 , 1977 The Round Rock City Council met in special called session, Monday, May 23, 1977 at 7 : 00 p.m. ROLL CALL: Present: Mayor Ray Litton, Mayor Pro-tern Robert Griffith, Ald. Kitts , Ald. Lopez . , Ald. Tonn and Ald. Wilson. Also present Jinn Hislop and Bob Bennett. PUBLIC HEARING: Mayro Litton stated that the Council put oft any d6cision on the TP&L rate increase request until the PUC findings were made available. Jim Boles , local TP&L Manager, was present and made a short presentation. On December 22 , 1977 TP&L filed for 3410 increase which was about $135,000 ,o0O for the entire system. The PUC have now said TP&L should receive a 11. 3% average increase amounting to about $58, 000 , 000 for the entire gyftem. TP&L is displeased with the decision but will accept an 1.1. 310 increase . In all 260 towns 276 May 2:3, 077 have followed the PUC ruling. Rates will go into effect on or after June 26 , 1977. Ald. Griffith requested the following breakdown of the 1.1. 31® average : Residence 2. 35% increase Small Commercial 16, 35% increase Industry 19 . 35% increase Municipal 12. 11% Increase Water Pumpage 3. 510 increase Schools 20 . 11% increase Boles stated that TP&L shoots for an excess of 1410 as a fair rate of returndd. The same, increase was requested in all Cities servic by TP&L. Since TP&L dial not 'receive the original 34% increase the company will be back a lot sooner than anticipated. The P.U.C. does not have a specific time limit on when TP&L can make another request . Boles showed each Council member their projected increase amount over the period of one year. Public Hearing closed. ORDINANCES: Discussion on the differences in the ordinance presents by the City Attorney and the one presented by TP&L was held. Ald. Tonn moved to adopt the ordinance presented by TP&L adding the saving clause granting TP&L an increase according to the PUC findings . Ald. Lopez sedonded. Motion carried. RESOLUTIONS AND PROCLAMATIONS: Mayor Litton read a resolution authorizing the Director of Planning to enter into a contract with Texas Department of Community Affirs for Department of Housing and Urban Development "701" Planning Funds . Ald. Griffith moved to approve the resolution. Ald. Fitts seconded. Motion carried. A decision should be known sometime in August. CITIZENS COMMUNICATIONS: Clarence Born inquired about Clean-up day. Mayor Litton stated a date would be set up at the next regular meeting. No further business . Meeting adjourned 8 :30 p.m. Res ectfully submitted, C nI kl�z� Jo ne Land, City Secretary May 26 , 1977 The Round Rc3ck City Council Met in special called session, Thursday May 26 , 1977 at 7 :00 p.m. in the Library Meeting Room. ROLL CALL : Present : Mayor Ray Litton, Mayor Pro-tem Robert Griffith, Ald. Bill Kitts , Ald. Tom Lopez, Ald. Larry Tonn and Ald. Dan Wilson. Also present: Jim Hislop , Tim. Wright and Cab Callaway. WORK SESSION: Ald.. - Griffith asked that the record reflect that it was his intention in asking for the work session that the City either with Turner, Collie & Braden or make a change in engineering firms . This does not mean specifically for the upcoming bond program but for all engineering work. Ald. Tann suggested that each firm represented give a 5 to 10 minute presentation individually. Each firm represented is listed below: 1. Rady & Associates , Inc. represented by Stebhen Harrison, P.E. This firm was started in 1924, has a staff of about 40, and is based out of Ft. Worth. If this firm could contract with the City it would be willing to open an office here with the 277 May 26, 1977 understanding that they will be the City' s consulting engineers . This firms compensation f� determined three ways . (a) re- imbursable, (b) fee basis which relates to actual construction cost and (c) direct cost plus fixed fee. 2. Riewe and Wischmeyer, Inc. represented by W. J. Wischmeyer, President is Dallas based. Mr. Wischmeyer holds a AA license for running a sewer plant. This firm has a staff of 15 people. They would entertain a lump sum compensation rather than a fee schedule. Their fees are based on construction casts not estimates . 3. Lockwood, Andrews. and Neumann represented by Joe Baker was established in 1935 and is based in Houston. The Austin office has been open about 5 years . Compensation has been done on a" lump sum basis as well as lump sum plus set fee. It would be up to the City. 4. Steager and Bizzell represented by Charlie Steager and Lee Johnson has been based in Georgetown since 1973. Represents several surrounding towns. Compensation can be done three ways (a) cost plus percentage (b) lump sum and (c) per- centage of construction costs . 5. Trico, Inc. , represented by Tim Haynie and Steve Kallman has a RoundRock office. The firm has a staff of about 15 people. The firm is willing to work with the City anyway possible. Their fees are based on a curve structure depending on the difficulty of the project. Tim Haynie holds. a C license in sewer plant operation.. 6 . Bovay Engineers represented by Jerry Riddle has about 20 people oiz their staff. None of the personel hold a water or sewer operators license. Has a long range system worked up for the City of Kerrville. 7 . Hunter and Associates represented by Larry Robertson has been in Austin about 16 years . Total manpower of 15 in Austin. Several people in the organization hold various water or t sewer licenses . None hold AA. Compensation is based strictly on the TSPE manuel . 8. Howard W. Gaddis , ConsultiAg Engineer is out of San Antonio. Has over 20 years experience in many towns around this area. Compensation is based on a percentage basis depending on difficulty of actual construction cost. The firm usually bills when construction begins . 278 May 26, 1977 9. Snowden and Meyer was represented by Walter Snowden, Presiddnt This firm was established in 1964 and is involved with Brushy Creek and Brushy. Creek North subdivisions . They have a staff of about 45 but have no water or sewer licenses are held by staff members . Compensation is preferably based on a lump sum basis . 10 . Gerald Hart and Associates was represented by Gerald Hart . His staff of 10 people has served various cities and counties . They are strong in land development work as well as all aspects of municipal work. Years ago Mr. Hart held a C operators license but it has now expired. 11. Turner, Collie and Braden was represented by Bruce Dunn. Mr. Dunn expressed the creditability of Tye Collins and Staff. The Council asked the City Manager to pursue the acquiring of an engineer. The item should be placed back on the agenda when a full report is ready. The Council next discussed the possibility of a development fee for water and wastewater improvements . Present taping fees were brought up as well as costs entailed in transmission lines , lift stations and stand pipes . Aid. Tonn requested a comprehensive revenue forcast be done as well as alternatives to generate additional revenue Mayor Litton appointed Aid. Kitts , Aid. Lopez and Aid. Wilson to get with the school officials and try to reach a decision con- cerning the Board of Equalization. CITIZEN COMMUNICATIONS : Jim Hislop told the Council that the Police Department is in need of an investigator. Jim will bring back a budget revision at the next regular meeting. Jim referred to a memo sent out concerning mass gatherings . Both the Chief of Police and Jim" feel that the gatherings can be controlled through means now available through fae Police Department. Clarence Born asked if the City has appointed a Civil Defense Coordinator since Chuck Gunby resigned. Not as of this time. Jim asked the Countil about changing the meeting date of the July meeting because of Frontier Days . The Council will hold it' s regular meeting in July in City Hall rather than the Library Meeting Room. Ald. Tonn requested copies of pending grants , the current budget, and the latest financial statement. Council discussed attracting industry to Round Rock. Aid. Wilson requested that ordinance no. 238 , Creating a Planning Commission, be reviewed because of a possible error either in typing or meaning in Section 2. No - further business . Meeting adjourned 11: 15 p.m. Respectfully submitted, Joanne Land, City Secretary 279 June 2, 1977 The Round Rock City Council met in regular session Thursday, June 2, 1977 at 7 : 40 p .m. in the Library Meeting Roam. ROLL CALL: Present : Mayor Ray Litton, Mayor Pro-tern Robert Griffith, Ald. Bill Kitts , Ald. Tom Lopez, Ald. Larry Tonn and Ald. Don Wilson. Also, present Jim Hislop, Bob Bennett and Cab Gallaway. j APPROVAL OF MINUTES : Ald. Griffith moved to approve the minutes of the May 5th, May 23rd, and May 26th meetings as submitted. Ald. Lopez seconded. Motion carried. APPOINTMENTS: Ald. Griffith made the motion to reappoint Willie Hurd and appoint Andy Balderas for a first term to the Round Rock Housing Authority Ald. Kitts seconded. Motion carried. PUBLIC HEARINGS : The public hearing concerning a rezoning request by Teri Vogler for 2. 14 acres out of Block 2 of the Starkfield Addition was withdrawn at the property owner' s request. Also, withdraw at the property owner' s request was a rezoning request by Vic Robertson, Jr. for 2. 6 acres out of the Wiley Harris Survey out of and a part of a tract described as containing 3 . 19 acres. Ald.. Wilson moved to delete these two items from the agenda. Ald. Lopez seconded. Motion carried. i A public hearing concerning a rezoning request by Glenn Neans for Lots 1-5 , Subdivision of Lot 7 , Round Rock West Section III (Revised) was not heard because it is not a recorded subdivision. A public hearing was held concerning a rezoning request by Glenn Neans J- for a portion of Lot Ie, Round Rock West Section III (Revised) . Bob Bennett Director of Planning, explained the location of the property and told the Council that the Planning & Zoning Commission approved the zoning request. Also , no opposition was shown by the surrounding homeowners present at the P & Z meeting. The homeowners did say that they prefered R-2 over industrial.. Discussion was held concerning the impact of building these new units on the water pressure. No further comments therefore the public hearing closed. RESOLUTIONS PROCLAMATIONS : Jim Hislop explained to the Council that in a N order to submit to BOR a grant application for the part in Round Rock West the Council would have to authorize him to do so. The application will includ both tracts of land and the hike and bike trail . If funding is approved completion, hopefully, will be 9 months from funding approval date. Jim read the resolution authorizing the City Manager to submit to BOR a grant appli- cation for a park in Round Rock West. Ald. Kitts moved to adapt the resolu- tion as read. Ald. Griffith seconded. Motion carried. 280 June 2, 1977 Mayor Litton read a resolution appointing County Commissioner Precinct 1 Carl. Lidell ex-officio member of the Round Rock Planning Commission. Ald. Griffith moved to adopt the resolution as read. Ald. Kitts seconded. Motioi carried. DISBURSEMENTS : The. Council next considered payment on contracts 5 , 6 , 7: and 8 to Gary Brooks on construction of a storm sewer line in the area known as "The Flat" . The four contracts total $8,544. 60. Cab Callaway explained that the work has been completed. Ald. Lopez moved to pay the contract amount to Gary Brooks . Ald. Wilson seconded. Motion carried. Cab Callaway presented 3 estimates in the amount of $3, 805 . 90 from Armco Steel Company for materials needed in storm sewer construction in the Flat. Ald. Lopez moved to pay the estimates from Armco Steel. Ald. Wilson seconded. Motion carried. A partial payment from Austin Road Company on street construction in the Flat area was the next item considered. The estimate shows only 501Q complete but actually the project is 80% complete at this time. The periodic estimate is in the amount of $32, 248. 14 plus a change order decreasing the amount o(f the original contract by $655 .40 . Ald. Kitts moved to approve the estimat with the change order. Ald. Griffith seconded. Motion carried. A payment of $12, 700 was considered to Turner, Collie and Braden on street and storm sewer engineering in the Fiat. This figure includes 80% of the engineering fee at letting plus $1, 000 for an ariel photo . Ald. Griffith moved to make the necessary payment to Turner, Collie and Braden. Ald. Kitts seconded. Motion carried. +ORDINANCES. Jim Hislop read the heading of an ordinance rezoning a porti of Lot ).9', Round Rock West Section III (Revised) from I-2 to R-2 . Ald. Tonn moved to adopt the ordinance. Ald. Wilson seconded. Motion carried. Next Jim Hislop read an ordinance reducing the speed limit on Highway 79 . After reading the ordinance Mr. Hislop showed the Council a map of the area refered to in the ordinance . Ald. Tonn moved to adopt the ordinance and Ald. Lopez seconded. Motion carried. Mayor Litton read an ordinance amending Ordinance No . 238, "Creating a Planning and Zoning Commission" . Mayor Litton explained that this amendment will correct a typographical error in the original ordinance. Ald.. Tonn move• to adopt the amendment. Ald. Wilson seconded. Motion carried. Three ordinances concerning rezoning requests were withdrawn as stated previously in these minutes . OLD BUSINESS : The audience and Council members viewed the plans and spec: fications on Round Rock West Park Section I. Ald. Kitts made the motion to June 2 , 1977 281 approve the final plans as submitted. Ald. Lopez seconded. Ald. Tonn moved to amend the motion contingent with the suggestions that an amphi-theatre be placed in the plans rather than a pavillion. Motion carried. NEW BUSYNESS : Mr. Frank Lopes , representing Round Rock West Homeowners Association Sections 2 & 4, requested that Flint Rock Street at the end of the existing pavement on June 17th or 18th be blacked off. The Council asked Mr. Lopes to notify City Hall and the Fire and Police Departments as to the exact date and times involved. Ald. Wilson moved to allow the Round Rock West Homeowners to Block off Flint Rock Street on one or the other date. Ald. Lopez seconded. Motion carried. Mayor Litton made the suggestion that the council instruct the City Manager to negotiate with the National Guard and set up a date for Clean-up Week withi3 the next 30 days . Ald. Griffith so moved. Ald. Tonn seconded. Motion carries Mr. Doyle Hickerson requested that the Council accept the streets in Chis- holm Valley West, Section 1. Cab Callaway gave the location of the streets and stated that the streets have been tested and are within the City standard. Ald. Lopez moved to accept the streets in Chisholm Valley West Section 1. Ald Griffith seconded. Motion carridd. Mayor Litton read a letter from Doyle Hickerson requesting the acceptance of water and sewer lines in Kensington Place, Section 1. Cab Callaway recom- mended the acceptance of the lines with one years warranty subject to water values , manholes and water hydrants being adjusted to the proper height and meter boxes being placed properly. Ald. Tonn made the motion to accept the water and sewer lines in Kensington Place 1 subject to Cab Callaway' s recommendation. Ald. Lopez seconded. Motion carried. Jim Hislop recommended to the Council that a budget revision be made in order to hire an investigator in the Police Department at $750 per month. This would require $3,000 to the next budget year beginning in October . Jim gave a report as to the needs of the Police Department and explained what the duties of the investigator will be. Ald. Kitts moved to grant the request of a budget revision as requested by the City Manager. Ald. Griffith seconded. R . Motion carried. CITY MANAGER' S REPORT: Jim told the Council that since the City pool opened May 28th the average daily attendance has been over 250 persons a day. The Council might consider funding an additional pool because of the massive number rising the existing pool. This pool could possibly be located on/the west side of town. Jim will get with the City Planner and come up with a recommendation. Jim explained that an additional building inspector would possibly need tc 282 June 2, 1977 be hired in the next couple of months . The Health Department has said that t City has to inspect the lines tied to the City water and sewer systems even if they (the lines) are outside the City limits . The inspection depart- ment is more than paying for itself at this time. Hopefully, the rest of the traffic survey will be completed by next monl Jim reminded the Council of the Mayor and Councilman's Seminar to be held June 5, 6, and 7 in McAllen. CITIZENS COMMUNICATION: Pete Camancho showed a picture of Ogg Street to the Council. Discussion was held on fixing Mr. Camacho ' s driveway and fence , Gordon Perez, representing El Amistad, thanked the City for helping make Fiesta a success . Claude McBroom told the Council of his resignation from the Police Depart Hien t. No further business, therefore the meeting adjourned at 8 :50 p.m. for an executive session to discuss personnel policies in the police department. Respectfully submitted,. a��4 96anne Land City Secretary i June 6, 1977 The Round Rock City Council met to canvass the votes of a special bond election held June 4, 1977 on June 6, 1977 at 7 :00 p .m. in City Hall . ROLL CALL: Present : Mayor Pro-tem Robert Griffith, Ald. Tom Lopez and Ald. Larry Tonn. Absent: Mayor Ray Litton, Ald. Bill Kitts , and Ald. Don Wilson. Also present Jim Hislop , Cab Callaway and financial advisor Curtis Adrian. CANVASS VOTES : Mayor Pro-tem Griffith selected Ald. Lopez and Ald. Tann to canvass the votes . Ald. Tonn reported the following: Proposition 1 (water improvements) `f For 150 Against 39 Proposition 2 (sewer improvements) For 150 Against 36 Since a quorm was not present the canvass could not be approved. Another meeting was called for June 10 , 1977 at 6 :00 p.m. in City Hall. Re ectfullitted, Jo nnn�d Cit Secretar v v June 10 , 1977 283 The Round Rock City Council met in special called session Friday June 10 , 1977 at 6 :00 p.m. at City Hall . ROLL CALL: Present : Mayor Ray Litton, Mayor Pro-tem Robert Griffith, Ald. Tom Lopez, Ald. Larry Tonn, Ald. Don Wilson. Absent : Ald. Bill Kitts , Also present: Jim Hislop, Bob Bennett, and Curtis Adrian, financial advisor. CANVASS VOTES : Since the votes had been canvassed June 6th, Ald. Griffith moved to approve the votes as canvassed. Ald. Lopez seconded. The following is the result of that canvass : Proposition 1 (water improvements) For 1501 Against 39 Proposition 2 (sewer improvements) For 150 Against 36 Motion carried unanimously. Curtis Adrian urged the Council to have the bonds rated since the City would be selling in excess of $1,000 ,0100 . He also, assured the Council that he would move the program as hastily as the law allows . Mr. Adrian believes that the City get a B-AA rating and the interest rates will be between 5 . 95°Ia J and 6. 15%. Each sale out of an election has to be rated separately. ENGINEER: Jim Hislop suggested that a committee be appointed to work with him to narrow down the engineers represented at the May 26th meeting to 2 or 3. Then these could be invited back with a complete proposal to the Council. Ald. Griffith moved to have the Mayor appoint a committee to narrow down the list of enginners and also have each councilman submit 3 names to the committee. Ald. Wilson seconded. Motion carried. Mayor Litten appointed Jim Hislop, Ald. Wilson, and Ald. Kitts to that committee. CITIZENS COMMUNICATION: Frank Lopes asked the Council if the City had an ordinance with a penalty clause to prevent developers from cutting off water valves without the City' s knowledge. No such ordinance at this time. Ald. Wilson said there might be a possibility of amending the street cut ordinance. Auburn Faber asked the Council about the status of the Police Department investigation. Jim said he had checked with D.P .S . and that he has to check with the City Attorney next week. Ald. Griffith said that all bases have been covered concerning the Cable TV proposal except the City Attorney contacting Stokes . A report should be completed by the July meeting. Ald. Tonn asked that the Council discuss the procedure that is followed concerning locating industry here in Round Rock. He said the City should consider formulizing some type of procedure whereby some city official 284 June 10 , 1977 negotiate with the industry representative rather that no representation in the City' s behalf. Mayor Litton stated that Ald. Kitts is a member of the Industrial Board as well as the Council and is the City' s representative eventhough he has not officially been appointed. Jim Hislop explained why the industry wants to deal with a limited number of representatives and keep everything low key. Ald. Tonn suggested that someone from the Council or Cil staff be appointed to the Industrial Board so that the Council can stay i� informed as to the industry' s intentions . Ald. Wilson moved to adjourn the meeting at 7 :01 p.m. Ald Tonn seconded. Motion carried. Respectfully submitted, I AU J nne Land City Secretary July 1, 1977 The Round Rock City Council met in emergency called session July 1, 1977 at 4:00 p.m. in City Hall . ROLL CALL: Present: Mayor Ray Litton, Mayor Pro-tem Robert Griffith, Ald. Tom Lopez, Ald. Bill Kitts , and Ald. Don Wilson. Absent: Larry Tonn Also present : Jim Hislop. Jim Hislop read the Resolution and Order for Election calling an election for August 13, 1977 . That election being called for the purpose of voting on the Charter as submitted by the Charter Commission. Ald. Lopez made the motion to adopt the resolution and Order for the Election. Ald. Kitts seconded. Motion carried. Meeting adjourned. Respectfull�yfj submitted., James S. Hislop, Jr. City Manager 285 June 17 , 1977 The Round Rock City Council met June 17 , 1977 at 3 :00 P.M. to open bids for the Old Municipal Swimming Pool property. ROLL CALL: Present: Mayor Ray Litton, Ald. Bill Kitts. Absent : Mayor Pro-tem Robert Griffith, Ald. Larry Tonn, Ald. Tom i -- Lopez and Ald. Don Wilson. Also present Cab Callaway and visitor Jesse Wilson. BIDS : The following sealed bids were opened: 1. Sterling F. Koester and wife, Mary Koester $14,450 .00 2. Robert I. Klingler $11,560. 00 3. A. C. Bryant and wife, - Joyce K. Bryant $15 , 100.00 4. Wallace Showalter, Jr. and wife Nancy Showater $14, 280 . 00 Action will be taken at the regular meeting in July. Respectfully submitted,. Jo?n�eand, City Secretary July 14, 1977 The Pound Rock City Council met in regular session Thursday, July 14, 1977 at 7 : 00 p .m. ROLL CALL: Present: Mayor Raymond Litton, Mayor Pro-tem Robert Griffith, Ald. Bill Kitts , Ald. Tom Lopez. Ald. Larry Tonn and Ald. Don Wilson. Also present: Jim Hislop , Bob Bennett, Cab Callaway and Tim Wright. APPROVAL OF MINUTES : Ald. Wilson made the following addition to the minutes of the special called council meeting of June 6 , 1977 Ald. Wilson asked Mr. Adrian if the FmHA 5% or the Water Development Board 5% money was no longer available. Mr. Adrian said that the possibility still existed but it was very, doubtful. . Ald. Wilson then asked what amount of bonds would we be able to sell at - 6% through a commercial sale. Mr . Adrian answered $1,050. 000 . Ald. Wilson moved to approve the minutes as amended. Ald. Tonn seconded. Motion carried unanimously. APPOINTMENTS : Ald. Wilson, one member of the committee appointed by the Mayor to make a recommendation to the Council concerning selecting an engineer for the Capital Impzavement Project, gave a report to the. Council stating the three engineering firms of Trico , Bovay and. Turner, Cdllie & Braden as the choices of the committee and Council as polled.. Ald. Kitts suggested that the Council go ahead and select one of the engineers at this meeting rather than have all three firms make a proposal at another meeting. This would give the staff a little more time for all the necessary planning. Ald.. Tonn made the motion that the City invite Trico, Bovay and Turner, Collie, and Braden to meet with the Council at a special called 286 July 14, 1977 meeting to discuss capabilities , and fees and that the staff furnish each firm a copy of the Public Facilities report and the Capital Improvement Project dated May 1977 . Ald. Wilson seconded. Ayes : Ald. Wilson, Ald. Tonn and Ald. Lopez. Noes : Ald. Griffith and Ald. Kitts, Motion carried three to two. Ald. Kitts asked that the earliest possible date be set. Mayor Litton set a special called meeting for July 18, 1977 at 7 :00 p,m. at City Hall. PUBLIC HEARINGS : None. RESOLUTIONS AND PROCLAMATIONS : Bob Bennett explained to the Council why the owners of Mesa Park Plaza wanted the plat vacated. It is a 15 acre tract zoned commercial . Ald. Kitts made a motion to adopt the resolution vacating the plat of Mesa. Park Plaza. Ald. Griffith seconded. Motion carried unanimously. DISBURSEMENTS : The Council considered eatimate #2 from Austin Road Company inthe amount of $27, 712 . 28 for paving in the "Flat Project" Mr. Callaway told the Council that the project is 99% complete at this time. Guard posts still have to be put up. Ald. Griffith moved to pay periodic estimate #2 to Austin Road in the amount of $27, 712 . 28. Ald. Lopez seconded. Motion carried unanimously. ORDINANCES: Mayor Litton read on ordinance setting August 4th at 7 :00 p.m. in the Library Meeting Room as the date, time and place for a public hearing on the annexation of 11. 74 acres out of the Wiley Harris Survey, Abstract #298 , being a part of Greenslopes Subdivision Section 1. Ald. Griffith moved to adopt the ordinance as read.. Ald. Kitts seconded. Motion carried unanimously. Carlos Higgins, representing Louis Henna, came before the Counci: _ asking that a strip of land approximately one foot in width located in the alleyway north of 110 South Mays be conveyed to Mr. Henna. Tim Wright advised the Council that the City, by state law, cannot give away the City' s interest to any City property. The Council can either authorize the City Manager to or they themselves can appoint an appraiser and have the strip appraised and sold. Ald. Kitts made the motion to appoint or hire Mr. Bob Behrens, local appraiser, to appraise the property at the expense of Mr. Henna and submit a proposed price to the Council. Ald. GJilson seconded. Motion carried unanimously Mayor Litton recommended that the Council table item 8C which was , "Consider an ordinance awarding a cable television franchise to Stokes Cable Company, Inc . " until later in the meeting. Ald. Tonn moved to table item 8C until after item 9A has been discussed. Aid. Lopez seconded. Motion carried unanimously. Next the council considered an ordinance amending Ordinance #297: � concerning a rate increase for Lone Star Gas Company. Bill Smith representing Lone Star Gas Company came before the Council to ask that 3 other proposals be considered. Proposal number 1 favors large users of gas and is a 6 step rate; Proposal number 2 is a 2 step rate and the rates are exactly the same for everyone; and proposal number 3 sets a fee whether the customer uses any gas or not. Mayor Litton said that this would revap the 8% rate schedule and he would like to sit down and study it. Discussion was then held on whether or not each proposal would in affect give greater that the 8% increase already granted in ordinance #297. Proposal #1 would be greater than the 8%. 287 July lq-, 1977 Ald. Griffith said that he is interested only in breaking down rates that affect ordinance #297 . Ald. Kitts moved to table this item until July 18th so further study can be made. Ald. Wilson seconded. Motion carried unanimously. CLD BUSINESS : Ald. Griffith, representing the committee appointed by the Mayor to select a cable television company to serve the City of Round Rock, gave his committees report. The committee worked with Jay Stokes for about two months . All records were open for the r committee ' s pursual and excellent cooperation was shown. Prior to the time that the committee was able to make a recommendation to the Council the committee was made aware that Capital Cable television company wanted to make a proposal . Ald. Griffith suggested that the Council hear statements by both cable company' s represented. Capital Cable was represented by Tom Curtis , Pay Malone and Frank Worwick. Tom Curtis explained why his company had not returned since the City Council awarded Capital Cable a franchise in 1972 . He then went on to explain the company' s credentials . Capital Cable anticipates 8 channels and construction 90 days or less depending on the approval of the certificate of compliance ; also, the monthly rate to Round Rock residents would be $5.95 guaranteed for a 3 year period. Stokes Cable Television was represented by Jay Stokes . Stokes said he proposes an office be located here in Round Rock and that he offered the Council basically the same as Capital Cable. He stated his proposal was the same as his previous one to the Council . Ald. Griffith stated that the Council had two good and reputable firms to choose from. Ald. Wilson moved to pass an ordinance granting Stokes Cable Company a cable television franchise for the City of Round Rock. Ald. Tonn seconded. Motion carried unanimously. Ald. Kitts asked about the contract between the City and RRISD concerning the tax office. The Council needs to make a decision whether or not to sign the contract. Ald. Kitts moved to authorize the City Manager to sign the contract. Ald. Wilson seconded, Motion carried unanimously.. NEW BUSINESS : Consider acceptance of water and wastewater lines in Old Town Meadows . Cab told the Council that the lines have been tested and are in good shape. Ald. Wilson moved to accept the water and wastewater lines in Old Town Meadows subject to 1 years warranty. Ald. Lopez seconded. Motion carried unanimously. Consider acceptance of streets in Round Rock West Sections IV and V. Cab explained that the superintendent has been given a punch list ! but the list has not been completed. Ald. Tonn asked if the developers could be required to erect street name signs and traffic safety signs . Jim explained that they are required to build in the street name signs now and are going to build in on the traffic safety signs . Ald. Wilson moved to table the acceptance of streets in Round Rock West IV and V. Ald. Tonn seconded. Motion carried unanimously. Consider acceptance of streets in Chisholm Valley West Sections II. Cab explained that the streets were acceptable. Mr. Hickerson, developer of Chisholm Valley West, stated that the street name signs are not up but are on order. Ald. Griffith moved to accept the streets 288 July 1+, 1977 in Chisholm Valley West Section II. Ald. Kitts seconded. Motion carried unanimously. Consider allowing a payback on a lift station to be installed by developers on Lake Creek to serve a 2100 acre drainage area. The four developers involved are Glenn Neans , Doyle Hicherson, Wiley Pringle and John Reynolds . Location was given by the City Manager 3,000 feet down from present lift station in Lake Creek Park and he, also, stated that the estimated cost of the lift station to be $150, 000 . Cab stated that this would be a payback on 2/3 of the total acreage. I Ald. Kitts explained that this does not involve any City money. The City would be the third party involved to channel money back to the original developers . The City would assume no financial responsibility just maintainance of the station. Jim explained that this proposed lift station would eliminate the existing lift station on Lake Creek Park. Doyle Hickerson spoke on behalf of the four developers . He explained exactly what is meant by the payback. He stated that the four developers are looking for a legal document from the City to insure that future developers pay their proper portion to the four original developers . Ald. Kitts stated that he felt this to be an extremely good deal in that it is a capital improvement for the City. Ald. Lopez moved to allow the developers to go ahead and do what is necessary and present it to the Council. Ald. Griffith seconded. Both Ald. Griffith and Ald. Tonn expressed their desire to see some type of written document from the developers . Motion carried unanimously. .i Consider accepting or rejecting bids taken July 17, 1977 for the sale of the Old Swimming Pool property. Ald. Wilson did not enter into the discussion or voting of this item due to the fact that there was a possible conflict of interest since Jesse Wilson, Ald. Wilson' s fathe.r, was the broker on three (3) of the bids . Jim Hislop read the following bids and specifications to the _ Council: 1. Robert I . Klingler. Considering the involved cost of concrete and rock removal and building destruction. $11, 560.00 2 . Wallace Showalter, Jr. and wife Nancy Showalter. Seller agrees to remove all buildings and to break- off pool walls one foot below the natural grade. All debris is to be removed by grading and the pool is to be filled with small rock and dirt. The fence is to remain with the property. Seller agrees to guarantee that the zoning is usable for multi-famil-7 use, and will furnish a survey. The land is to be subdivi- ded by seller into two lots of equal size fronting on Austin Avenue. $14, 280 . 00 3. Sterling F. Koester and wife, Mary Koester. Seller is to sub- divide the land into two equal lots facing Austin Avenue. Seller agrees to guarantee that the zoning is usable for multi-family use. Seller will clear all debris , fill level, clean and grade suitable for building purposes before closing, The upper rim of the swimming pool is to be broken 289 July 14-, 1977 one foot below the ground level and remove all concrete from demolition of pool and buildings . A survey and policy of title insurance is to be furnished by the seller at seller ' s expense. The existing fence is to remain on the property. $14,450. 00 4. A. C. Bryant and wife, Joyce K. Bryant. Seller agrees to I the following: 1. Fill swimming pool with small rock and dirt. 2. Re- move all buildings from the premises . 3. Leave all chain link fences as they are (buyer agrees to remove the front fence as needed to allow seller to perform the work outlined herein) . 4. Remove all broken con- crete, walks , etc: from the premises . 5 . Break off pool walls and other concrete not less than 18" below the natural grade at the front fence. G . When all of the above work is done the site is to be graded to re- move all debris. 7 . Seller agrees to subdivide the property into two equal lots fronting on Austin Avenue and provide a Guaranty Title Policy on the property. The lots are to be zoned for Multi-Family usage.. $15 , 100. 00 Ald. Griffith moved to reject all of the bids submitted. Ald. Kitts seconded. Motion carried with Ald. Griffith, Ald. Kitts , Ald. Tonn and Ald. Lopez voting aye and Ald. Wilson abstaining. Consider entering into a contract with the City of Georgetown to sell that City water from the Westinghouse water tank to serve approx- imately fifty (50) homes. Jack Webernick, a Georgetown attorney, requested that this item be removed from the agenda. Consider awarding a road easement to developers of a shopping center at the corner of highway 79 and 81 for an exit from that shopping center. Jim explained that N. G. Whitlow, President of Farmer State Bank, met with City staff and asked that the bank be allowed a road easement between the II.E.B. shopping center and Northwest Drive. The bank would pave that strip and use it for the motor bank. It would be purely one way with a planted median. Ald. Griffith made the motion that Farmer State Bank -draw this up and put it in writing and hold a public hearing on the matter. Ald. Wilson seconded. Motion carried unanimously. Consider a request from the homeowners of Block 7 , Anderson addition to correct the drainage and pave Ogg street in the City of Round Rock. Ald. Wilson moved that the City does pave Ogg Street as soon as economically feasible and that Mr. Callaway come back with cost estimates and the time involved. Ald. Lopez seconded. Motion carried unanimously. -. Mayor Litton asked that cost estimates on all unpaved streets be done as well as Ogg Street. Consider purchaseing and installing two (2) in-line water pumps . Glenn Neans and John Reynolds purchased one in--line pump for Round Rock West. The pump is can order and should be installed the week of July 18th. This will help the water pressure problem to some extent. The Council then discussed the feasibility of purchaseing one in-Line pump for the Egger Acres-Mesa Village area. These pumps would only be temporary until the bond program goes through. Ald. Tonn moved to pur- sue a lease/purchase agreement on an in-line water pump for the Egger 290 July 1q-, 1977 Acres--Mesa Village area to help the water pressure problems . Aid. Wilson seconded. Motion carried. Consider an ordinance creating a Board of Health. Aid. Tonn moved to table this item until further information could be gathered. Aid. Lopez seconded. Motion carried. Consider a budget revision to provide for a Director of Finance and an additional Building Inspector for theeCity of Round Rock, Jim Hislop explained the need for an additional inspector and Director of Finance. The City' s finances have gone beyond the scope of a simple bookkeeper. Aid. Wilson moved to approve the hiring of an additional inspector and table the Director of Finance for further consideration at the July 18th meeting. Aid. Tonn seconded. Motion carried. CITY MANAGER' S REPORT: Jim gave a report on the traffic survey done on Deerfoot Drive . The final plans and specifications have been sent to BOR. Minor changes had to be made as per instructions from BOR. The work "amphitheatre" had to be changed to pavillion and the wing walls had to be removed. There have been 45 applications for the Parks and Recreation Director ' s position. Hopefully, selection will be made by the first of August.. There are three statements left to go in the Police Investigation. Curtis Adrian our financial advisor is owrking through TWDB to determine if we can sell our bonds to them. There will be a Planning and Zoning Commission workshop at 1: 00 p.m. July 18th. All. Councilmen are welcome to attend if possible. Our Comprehensive Plan Report was favorably accepted and we should receive $6 , 666 . Next year' s allocation will be about $5 ,000 . HUD cut down 701 funds for next year. Two new blowers and one new motor were installed at the sewer plant due to two blowers going out almost simultaneously. Everything is back in working order now. Discussion was held on the Railroad crossing at Burnet street and the speed of the trains . Also, discussed was the delivery of the Council packets . Mayor Litton explained -why the police officers de- liver the packets . Aid. Tonn brought up the bike Janes around Deepwood Elementary. The City' s liability is very* great. Jim said he would try to get a proposed rough draft budget for the next fiscal year out around the first part of August. CITIZENS COMKUNICATIONS : Mr. Woods asked the Council about the sewage problem. He told the Council that he would like to work j with them if they so desired. Mayor Litton explained the process the ~ City is going through to get the project to enlarge the plant under- way. Aid. Tonn asked if the City needs some consultants to run the sewer plant. Our problem is mechanical failure not lack of professionals . Ella Jez stated that the heaviest traffic flow times were not clocked on Deerfoot. They are between 7 :00 and 8 :00 at night and then around noon. Aid. Wilson suggested "slow - children at play" signs might help slow people down. Kenneth Menson wanted to know about just 291 July 14, 1977 passing an ordinance lowering the speed limit. Jim explained the process and why the engineering study is done. Dan McNery came to reaffirm the concern of Mesa Village home- owners over their streets. Sonny McCutchen asked the Council to pin point times when commitments can be completed. He stated he tried to get answers before and was unable to do so. Ald. Toh.n explained the City' s current situation. Gordon Perez advised the Council that the crossing at Burnet and Austin streets was becoming very dangerous and asked when the stop signs and reflectors would be erected. Cab stated that as soon as the con- tractor is completed he is to erect all stop signs back. Perez com- mended this Council and the previous Council on the Flat project; all efforts are appreciated. Joy Johnson questioned the areas to be included in the traffic survey. All of Round Rock West, all of Egger Acres , all of Mesa Village, the main arteries in Dove Creek and all of Chisholm Valley. Clarence Born asked that in the future the Council announce the items that are withdrawn before the meeting gets started. Kenneth Henson suggested that a PA system be used at the meetings . Mayor Litton explained that a PA system had been acquired but had been taken. Ald. Wilson inquired about the speed limit signs on highway 79 . The Highway Department has all the information necessary and we are just waiting for them to get started. No further business . Meeting adjourned 11: 35 p.m. Respectfully submitted, Joanne Joanne Land, City Secretary July 18 , 1977 The Round Rock City Council met in a special called session Monday, July 18, 1977 at 7 :00 p.m. in City Hall. ROLL CALL: Present : Mayor Ray Litton, Mayor Pro-tem Robert Griffith, Ald. Bill Kitts , Ald. Tom Lopez, Aid. Larry Tonn and Ald. Don Wilson. Also present Jim Hislop, Bob Bennett, Tim Wright, and Cab Callaway. OLD BUSINESS: Consider appointment of an engineer for the Water and Wastewater Capital Improvements Program. Mayor Litton stated the three firms selected so far, Trico , Bovay and Turner, Collie & Braden. Tye Collins , representing TCB gave the first presentation. Collins gave a brief summary of the qualifications and personnel associated with TCB. The fees would be based on a percentage of construction cost plus curve A as listed in the TSPE handbook. The time table Collins gave was as follows : July 19th give engineer authority to proceed 292 July 18, 1977 September 9th Plans and specs ready October 3rd Let bids 0ctober 6th Award contract October 17th Begin construction July 1978 Project completed Collins stated that he felt a "plain vanilla sewage treatment plant" could be constructed for $450 ,000 . He, also , stated the City can either draw a new agreement with his firm or give a letter of authorization under the 1974 contract. Collins stated billing could be on a monthly basis but normally occurs after preliminary plans are approved. Plans should be submitted to the State Health Department, Water Quality Board and State Fire Insurance. Collins stated that the design surveys would not be included in his fee but the City' s cost would not be over $3,000. Steve Kallman and Tim Haynie gave the next presentation repre- senting Trico and as of August 1st Haynie and Kallman, Inc. Kallman gave a last of his credits as - did Haynie. Kallman will handle the water phase of the project and Haynie the wastewater phase. The time table they presented was as follows on the wastewater improvements : 30 days Preliminary water and wastewater 60 days Sewer line design 30 days bid letting and awarding 3 to 4 months after preliminary plans to get discharge permit 6 months construction In other words 10 to 12 months to have the sewage treatment plant in operations . The water improvement time table is listed below: 30 days preliminary plans 60 days from time preliminary plans approved construction begins 4 to 6 months construction 8 to 10 months total time to make the necessary improvements The first payment due would be when the preliminary plans are approved and would be based on an estimated percentage shown in the preliminary report. Billing would be based on the A & B curve of the TSPE handbook. The engineering fees will include the design survey. Bovay was the last firm to make a presentation. A list of credits was given by the manager of the Austin office. Mr. Jim Schumann explained the process followed in a $1. 7 million wastewater project done by Bovay in Brownsville. Bovay stated the water improvements would take E approximately 9 months and wastewater improvements would to to July of 1978. Their fee structure can be worked out any way the Council feels comfortable with. Their fees will match the TSPE curves . Dis- cussion was held on metal sewer plants as opposed to concrete plants . All representatives left the room while the Council voted on an engineer. Ald. Kitts moved to award the engineering porject to Haynie and Kallman, Inc . Ald. Lopez seconded. Ald Wilson and Ald. Tonn expressed that all three firms were very impressive and said they appreciated the time spent in hearing the presentations . Motion carried. 5 minute recess 293 July 18 , 1977 Consider an ordinance amending Ordinance x}297 concerning a rate increase for Lone Star Gas Company. Ald. Kitts moved that the ordinance as frawn by the City Attorney be adopted. Ald. Griffith seconded. Motion carried. Consider purchaseing and installing two (2) in-line water pumps . The pump ordered for Round Rock West arrived this Council date. Delivery date on another pump would be approximately 2 weeks at about $9, 106 cost to the City. An in-line pump would help the water pressure problem now but would have no further use after water improvements are completed. Possibly could be sold to a golf course or farmer for irrigation. Ald. Tonn moved to authorize the City Manager to pursue acquisition of an in-line water pump for the Egger Acres area. Ald. Wilson seconded. Ald. Kitts abstained from voting because of a personal interest in that construction area. Cab Callaway told the Council that this would simply be a temporary measure to help the water pressure and that these pumps are not in any manner designed to serve a fire situation. N. G. Whitlow and Robert Sadler, both Egger Acre residents , said that they felt it would be better to ration water rather than spending the money on just a temporary measure. Discussion of causes of low water pressure was held. Ald. Tonn withdrew his previous motion and moved to table the purchase and installation of an in-line water pump until the next meeting when utilization figures and data can be gathered.. Ald. Wilson seconded-. Motion carried. All Council members voted aye except Ald. Kitts who abstained. Consider a budget revision to provide for a Director of Finance Jim Hislop stated the needs for a Director of Finance. Ald. Wilson expressed serious reservations of adding anyone to City Hall staff until the budget process . Suggestion was made that someone Local assist in the financial areas on a temporary basis . Jim stated that he can do the budget but that help is needed to stay on top of the day to day needs . This person needs to have time to get the accounting system updated be- fore the Charter goes into affect since the Charter makes major changes in our accounting system. Steve Pena stated that this person cannot make the change over from "night to day" with out lead time. . Ald Tonn said he would Like to see a report done on the rolls and pay scale fo the City staff incorporated in the budget process . Ald. Wilson moved to table the budget revision to provide for a Finance Director. Ald. Griffith seconded. Motion carried. Consider acceptance of streets in Round Rock West Sections TV i and V. Ald. Tann moved to table this item. Ald. Lopez seconded. Motion carried. Consider a resolution concerning delegate participation in workshops and conferences . Ald. Tonn moved to table this item. Ald. Wilson seconded. Motion carried. Consider acceptance of the City of Round Rock' s audit for the 1975-1976 fiscal year . Ald. Tonn moved to table this item until the next regular meeting. Ald. Wilson seconded. Motion carried. Cab gave a report on the cost of paving and engineering on all unpaved City streets . The amount was $130 ,620. Ogg street would run 294 July 18, 1977 about $1, 347 . 00 . With limited personnel items have to be prioritized by the Council not the staff. Ogg street is oiled occasionally. Hopefully, the staff can get to it before the end of the summer. Leo Woods , Georgetown City Manager, contacted Jim about the possibility of participating with that City in their water treatment plant and intake structure at the North Fork Reservior. Georgetown officials would like to meet with representatives from Round Rock on this matter. Mayor Litton appointed Ald. Wilson, Ald. Lopez and Ald. Kitts to set up this meeting and pursue all necessary channels . CITIZENS COMMUNICATIONS: The financial audit is available for public viewing. Ald: Wilson asked about the bond sale. Mr. Adrian went as far as he could go without an engineer. Earliest possible date to have money is September 1st. The interest rates range from 5 to 6 percent with TWDB interest at 5 . 6%. Jim told the Council of a letter he received from the State Board of Insurance concerning low water pressure. No further business . Meeting adjourned 10 : 50 p.m. Re ectfully su mitted, J�enrne Land, City Secretary July 26, 1977 The Round Rock City Council met in an emergency called session Tuesday, July 26 , 1977at 5 :30 p.m. in City Hall. ROLL CALL: Present : Mayor Ray Litton, Mayor Fra-tem Robert Griffith, Ald. Bill Kitts , Ald. Tom Lopez, Ald. Larry Tonn and Ald. Don Wilson. Also present : Jim Hislop; Bob Bennett and Cab Callaway. Consider staff input concerning water problems . Mayor Litton stated he called this meeting in order to get a better understanding of what our water system is , what it looks like, our projections and the exact status of the system. Jim stated that the drought is the major reason the City is experiencing a water problem. In July of 1976 the City pumped 29 ,000 ,000 gallons of water; in July of 1977 the City will have pumped 72,000 ,000 gollons of water. This is a little over half as much demand on the system. This is not a result of poor planning; no `I one could forsee a drought. Jim told the Council about a grant through the Economic Development for Drought Relief Program. It would be an 80% loan/20% grant. Ald. Griffith stated that he understood that the water is there and available but do we have the capacity to pump it? There are two large boosters at #1 well . Quanity is not the problem, pressure is the problem. Demand has risen from 170 gallons per person per day to about 350 daltons per person per day. Elevation and size of line has a bearing on the pressure. 295 July 26 , 1977 Ald. Tonn asked if booster pumps would help in-line problems . Cab stated that if water is available to the in-line pump the boosters would be beneficial . Ald. Wilson asked about leaks in the system. Cab stated that lines have been checked and there are no major leaks of any kind. Ald. Griffith stated that the Council and staff need to think N positively and get behind the CIP and support it 100%. Jim suggested limiting the number of days to water a yard by ordinance on a voluntary basis . The staff is doing everything in it ' s power to support and push the CIP. If we get our grant application in next week hopefully, we will have some word by the middle of August. Ald. Griffith stated that the Council has been looking at grants for lk years now and we can' t depend on grants anymore. It' s time we turn inward and take care of our own business and make sure all our tracks are covered. Mayor Litton stated that the grants are considered as back up now as well as a year from now. More discussion followed as to how the City could be divided in order to ration water or if in fact that alternative be necessary. Ald. Kitts stated he would like to see the Council take some action by resolution to have citizens conserve water. Cab suggested that only flowers and shrubs be watered during the week and then either the east or west sides water lawns on either Saturday or Sunday. Cab ex- plained that the water is being taken out of the storage tanks as fast as it' s being pumped in. Cab explained the improtance of keeping the tanks full for fire purposes . Mayor Litton suggested that the Council go with Cab ' s recommendation or state that no Lawns be watered between 5 :00 and 10 :00p.m. everyday. Ald. Griffith told the Council that he would like to see the citizens educated as to facts surrounding these water problems , push to conserve rather than ration, don' t set up times but make citizens aware of peak periods and have voluntary compliance. Ald. Wilson moved to authorize the Mayor to sign a statement limiting water usage on a voluntary basis from 5 : 00 to 10 :00 p.m. with all the pertinent information as to the reasons why limiting is necessary. Ald. Griffith seconded. Motion carried. Mayor Litton commended the staff for the efforts made to help ease the water problems . Jim explained that the sewer plant is back in full operation. No further business . Meeting adjourned 7 : 50 p.m. Respectfully submitted, Joanne Land, City Secretary 296 I _ Ll I � I t u I f j tl i 4 I f ' r I I. I I I I I I F II, � C Y i 4G MC M I i 1 f I C - C C r f