O-90-2487 - 6/28/1990ORDINANCE NO. c /
AN ORDINANCE AMENDING ORDINANCE 2433 WHICH ADOPTED A TOURISM
BUDGET FOR FISCAL YEAR 1989-90; PROVIDING A SAVINGS CLAUSE AND
REPEALING CONFLICTING ORDINANCES.
WHEREAS, by Ordinance No. 2433, the City Council adopted a
tourism budget for fiscal year 1989-90 for the expenditure of Hotel
Occupancy Tax revenues, and
WHEREAS, the Council wishes to amend said budget, Now
Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS:
I.
That the tourism budget adopted in Ordinance No. 2433 is hereby
amended as shown in Exhibit "A", attached hereto and incorporated
herein.
II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this ordinance
shall not invalidate other sections or provisions thereof.
_1= L_-
READ and APPROVED on first reading this the day of
1990.
C7 6�7
READ, APPROVED and ADOPTED on second reading this the day of
1990.
ATTEST:
J NE LAND, City Secretary
C-OR61424G
MIKE ROBINSON, Mayor
City of Round Rock, Texas
,City 4f Round Rock: T2;{d5
`7t BUDS
Nate; -Mate; Tax
Fond X11
25 -dun -90
02:25 PM
1999-90 Budget
r2yi sed: June
-------------------------------------------------------------------------------------------------------------------
14, 1990
REVISED
88-89
89-9G
87-88
BUDGET
ACTUAL
89-90
REVISED
ACCOUNT NO
------
DESCRIPTION OF ITEM
-----------------------------------
ACTJRL
-----------
07127/69
-----------
ESTIMATE
-----------
APPROVED
-----------
06/14190
-----------
Beginning Fund Balance
85,318
9,598
9,599
25,000
LJ,Gon"
REVENUES:
71-00-4149
Hotel -Motel Occupancy Tax
85,061
85,000
101,0710 #
83,500
83,500
71-00-4110
Interest Income
:,449
2000
31,705
3,000
3,000
71-00-4221
Contributions-Sportsfest
2,074
0
3,119
2,000
2,000
71-00-4222
Contributions -Outlaw Trail
2,405
5,172
9,252
6,0;!70
6,000
71-00-4223
Contributions -Blue Brass Fest
0
494
494
0
0
71-00-4224
Contributions -Tourism
0
115
115
G
Total Revenues
-----------
92,989
-----+�------
-----------
92,711
-----------
-----------
116,764
-----(------
-----------
94,500
-----------
-----------
94,500
-----------
fatal Fonds Available
119,1Go
102.3368
LG6, UL
119,500
119,500
EXPENDITURES:
71-11-5420's
Sportsfest
12,495
12,000
14,601
12,000
12,000
71-11-5430's
Outlaw Trail 100
10,400
6,000
t3,549
6,000
6,000
11-11-5451
Kiwanis Club Basketball
0
6,000
0
64000
6,000
71-11-5452
RR Jaycees
3,000
1.000
1,000
1,;100
1,000
71-11-5454
Bluegrass Festival
4,100
3,400
:;,400
3,400
3.400
71-11-5456
El Arnistaa
T
,
., rrG
:100r
.",^50 yGoe"
71-11-5451
RR `encing Assn.
1,500
1,500
1,50+J
1,;00
1, 5-0,0
71-111-5458
Contingency
0:
0
0r1
71-11-5453
BMX Club
)
.3' 00n
3,000
0
0
71-11-5455
K.iwanis Domino Tournament
0
1, '0G
^6`
1,000
1,000
71-11-5459
Sertama Sun Shows (2)
s)
,VU11
1,:00
6,000
5,000
71-11-5460
Bluegrass Festival Publicity
:
0
2 601)
,
? 6+ji
2, i
2, 6t,;j
Lig
c, W G
71-11-5461
Am Legion tate Baseball Tourney
0
G
0
6.0+:<<)
.
6,000
11-11-5462
Soccer Tournament (10
j
�'
j
r
OF,.,
71-11-5463
Horseless Carriage Club
0
0
0
0
,
500
71-11-5464
Sertoma Girls Softball Director's
i}
-----------
;;
;;
0
000
Tota! Tourism Events
34,745
-----------
40,54f
-----------
43,K1
-----------
,i'50G
-----------
57,000
ARTS SUPPORT
11-12-5454
Chair
1,500
1,500
1,500
3,000
3,000
71-12-51456
Sam Bass Theatre
2, 5577
L'500
a, OGO
J, 00+)
71-12-5458
ContingencyV
1)
0
-----------
V
i1
0
Total Cultural Events
4,057
-----------
4,000
-----------
4,000
-----------
6,000
-----------
6,000
Page 1 of 2
----------------------------------------------------------------------------------------------------------------------------
REVISED
88-89
89-90
81-68
BUDGET
ACTUAL
89-90
REVISED
ACCOUNT NO
------------
DESCRIPTION OF ITEM
-----------------------------------
ACTUAL
-----------
177/21/89
-----------
ESTIMATE
-----------
APPROVED
-----------
05/14190
-----------
TOURISM SUPPORT
11-13-5455
Chamber of Commerce
22,200
22.945
22,945
40,600
40,500
71-13-5458
Con..tingency
7
0,
0
0
0
71-13-5459
Advertising Contingency
0
5i2 ?57
1 078
,
7
v
71-13-5,451
Advertising -Pearce
0
2,593
1,797
0
L'
71-14"11-5452
�d�
�vertiaing-Ajstln Outdoor
0
?,150
0
1
1,
-----------
Total Tourism Support
22,200
----------
32,945
-----------
26,415
-----------
40,500
-----------
42,600
COMMUNITY CENTER
71-14-5458
Operations and Maintenance
0
8,000
8,312
8,000
81770
71'14'64100
Capital Outlay:
0
H:'AC System Replacement
0
I0,4130
9,700
1
V
0
Signage
0
1,000
1,000
0
)
Gutters iirant"
0+
;7
!;)
Miscellaneous
0
,145
794
0
0
-----------
Total Community Center
0
-----------
21,296
-----------
19,905
-----------
8,070
-----------
8,701)
71-414-6107
Landscape -POST
21500
0
15701
0
0
71-14-5201
Construction -Gil Prather
39,639
0
l3B0j
0
0
11-14-6201
Exterior Design-GSP
2,228
0
990
0
0
11-14-6301
Improvements-Serlich Homes
14,875
;7
071-14-6307
Interior Design -OPUS 3
2,G27
1)�
0
1),
71-14-6499
Contingency
3,815
0
0
0
7
Total Center Funding
-----------
65,071
-----------
7
-----------
110
-----------
0
-----------
0
71-15-6178
Unallocated Contingency
0
-----------
0
-----------
480
-----------
7,000
-----------
3,:;00
-----------
Total Expenditures
126,079
98,741
94,833
115070
I15,100,
RESERVES:
11-13-5459
Advertising Contingency
31579
71-13-5451
Advertising -Pearce
800
71-13-5452
Advertising -Austin Outdoor
-----------
:,150
Total Reserves
4,629
-----------
-----------
0
-----------
-----------
6,529
-----------
-----------
0
-----------
-----------
0
-----------
Unallocated Fund Balance
9,598
11,627
?5.1700
4,40,0
4 400
Page 2 of 2
,.ITY IIF i"OH1,411 kt)I;k:
f I NANC I Ill_ AF,9I R 1'0NOf: RECI(117(3 1'
.!. If- ...IIuIr1,./ihcit,rr,r.;yr:nun;:.
E+cnnnrIttr..irne mtimt. rA4UIt in the r..rmAtion Of new tourism r,wiateri
nronramq. Froormai% that arm alrm,nrly in existence. C,9n he ellOihla for
fundinq .if a r.rlticAI nnpd ran he dr+monmtrated. Now rventg that are
asnociAtnd with "wIatinq tnurimin progrmm9 r -..An he aIiaihle for
fundinn. In •11 r-i1fliIt9 thrr nvnnt count reSUIt. in encoi.rrag1,nq the
occupancy of Round Rork HOtaI• and Mot -191% and e1,:gr?nditure Of tourism
dollars in Round ROCI(. '7
NAME ORGAN IZATIUN/1:LUUi_-. GJT JFL� (� ` n
L ('Q /
CONTACT P-ERSGNi-_-._.T�11?
ADDRESS / c) D
S%LNAr
FHUNEt (Daytime) (Fvenin, ) ..,j7)-
NAME
ME OF EVENTr�ZS
DATE (9) OF EVENfr„•fl,A
IS THIS A NEW EVEN T' t
FINAINCIAL A99ICi'l-ONCE REQUESTEDr CS
DATE FUNDS ARE NEEDEDr
REQUIRED EVENT BUDGET IS ATTACHEDr yes
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENTr
WOULD YOUR GROUP BE WILLINU 'I'll REIMBURSE A CERTAIN PERCENTAGE OF THE
MONI=.Y RECEIVED FROM THE CITY TO IIF.I_P FUND OTHER GROUPS WITH SIMILAR
REQUEST'S7you _.--__No
WHAT TYPE OF ADVF_RTISING DOES YOUR ORGANIZATION HAVE PLANNEDr
BRIEF NARRATIVE DESCRIBING YOI.117 EVEIVTr
ray
/�a,cso�tis 33��
6,0
PROJECTED ATTENTIANCE+,
AGE GROUP OF PARTICIPANTS1
NUMBER OF ACCOMPANYINIG NON-PAR'l-ICIPANTSr,_,e—_I�
PROJECTED OVERNIUHr STAYS (N OF RUUMS)r
REQUEST SUBMITTED BYr Z”
—2 ss-
i—
CITY OF ROUND RO('f::
FINANCIAL ASSISTANCE REQUEST
GUIDELINES FOR ._EXPENDITURES Of- _HOTF) /MOTEL, TAX REVENUE
E?:penditures must resUlt in the creation of new tourism related
programs. Programs that are already in existence can be eligible for
fundinq if a critical need can be demonstrated. New events that are
associated with existinq tourism programs can be eligible for
fundinq. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Raund Rock. n
NAME ORGANIZATION/CLUB: � �u<-4 Se MnLaOIRLS
CONTACT PERSON:_, &t1 i
ADDRESS:�� O z CSE K✓/£�ilE _______—__ _—
_R0yab I�oc Ic . (/_x/►s 78681
PHONE: (Daytime)S/2$.3s-,Sy7Y(Evening)
NAME OF EVENT:^+✓f�irc7y�s
DATE(S) OF EVENT: 19
zit 2,1 1990
3___..—_-_
IS THIS A NEW EVENT: 76S
FINAIVCIAL ASSISTANCE REQUE5TEU:-___^�,-__.__�
DATE FUNDS ARE NEEDED: O
REQUIRED EVENT BUDGET IS ATTACHED: ✓- Yes
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: C��o
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
REQUESTS? Yes No Cscc A"e-14MEkYT)
WHAT TYPE OF ADVF_RTISING DOES YOUR ORGANIZATION HAVE PLANNED:_.
LUC A L.
BRIEF NARRATIVE DESCRIBING YOUR
SE /1,$Cv.f r2o ,�„l i) �0131� � r
EVENT:.,
1,2tS 50/=Tg
--
/,,I's Cv&F'T (.J!LL 8% /J iibsi
At.L �y/2 ni�n-(eJ7. 1T / S
y
mte FIIZSi A7'ifi ?7' e3i 6(Re,S
50o-jZocA-
'7b //o ST /I
7bL)W/3rvJ, JT
1.)117) TEAMS -17P,5 5Lj2/Z0yAji3/.JG
gs.-,Z,.j /i/ZfA.
5JCGE.S$ cy,
TJIS T00k.)/i"e,,J" WILL S T
77!,_ 7D.J:_ foil LA26£9-0
w(a2E 7ZES7-76105
1=0TV 2 a ib 1);Z nJA rn E -ITS
PROJECTED ATTENDANCE. /S(
AGE GROUP OF PARTICIPAIVTS: IP — 19 `J ,qiZ-S Q 6
NUMBER OF ACCOMPANYING NON -PARTICIPANTS:
PROJECTED OVERNIGHT STAYS (# OF ROOMS):
REQUEST SUBMITTF_D BY: (//^��_
WMMISSiJ� *A. �,re-,Z-A
Round Rock Sertoma Girls Softball
P.O. Box 784
Round Rock, Texas 78680
June 11, 1990
Ms. Sharon Prete
Director, Parks and Recreation Dept.
The City of Round Rock
Dear Sharon,
At this time, the Board of Directors for Sertoma Girls
Softball, does not feel that we would be financially able to
reimburse any of the requested funds unless we are able to
realize a net gain for this event. As noted on our proposed
budget, we are hopeful, at best, to break even for the tour-
nament and unless these projections prove incorrect, repay-
ment would not be feasible.
We would ask that the City of Round Rock please understand
the implications of this tournament. As you are aware, this
tournament is a first of its kind for the Girls Softball pro-
gram to be hosted by the City of Round Rock. Although it is
one of the less prestigious of the post season tournaments,
the success of this event could have major implications on
Round Rock's eligibility for future, more glamorous
tournaments.
Our League hopes to host a very successful tournament this
year, one that will leave a very favorable impression on the
Pony/Colt Board of Directors, making them want to return to
Round Rock for future tournaments.
We hope that we can count on the City's support in assisting
us through this major project.
Regards,
Don Sherman
Commissioner, Sertoma Girls Softball
ROUND ROCK SERTOMA GIRLS SOFTBALL LEAGUE
DIRECTORS TOURNAMENT PROPOSED BUDGET
JUNE 22ND & 23RD 1990
EXPENSES
ICE -
$ 200.00
PUBLICITY -
500.00
EQUIPMENT (BALLS) -
850.00
* BALLS
* PITCHING RUBBERS
* BASES
* MARBLE DUST
* FOLDING TABLES
* MISCELLANEOUS
TENTS -
500.00
EMS SERVICES -
1000.00
TROPHIES -
1200.00
UMPIRES -
1200.00
CONCESSIONS -
1700.00
T-SHIRTS -
1800.00
INCOME
REGISTRATION
GATE
CONCESSIONS
T-SHIRTS
- $ 840.00
- 2600.00
- 3500.00
- 2000.00
TOTAL $8950.00 $8940.00
* NOTE: THIS PROPOSAL ASSUMES 28 TEAMS ATTENDING THE TOURNAMENT
THIS PROPOSAL ASSUMES A MINIMUM OF 57 GAMES PLAYED
6/11/90
DATE: June 26, 1990
SUBJECT: CITY COUNCIL MEETING, June 28, 1990
ITEM: 7J. Consider an ordinance amending the 1989-1990
Ordinance. (Second Reading)
STAFF RESOURCE PERSON: Sharon Prete
STAFF RECOMMENDATION:
The City has received two requests for Tourism funds.
1) The Horseless Carriage Club of America - This group hosted the
35th Annual Tri -City Tour, May 18, 19, 20th. Their request for
$500.00 is to help defray expenses. This event filled both Round
Rock hotels with the overflow going to Austin and Georgetown.
2) Sertoma Girls Softball Director's Tournament - This youth
association is sponsoring a two day tournament to be held June
23rd and 24th. Their request is for $3,000.00 to help defray
expenses. Don Sherman, President of the Sertoma Girls Softball,
will be present to answer questions.
Staff recommends approval of both requests.
ECONOMIC IMPACT:
Funos are available. These requests would commit 1/2 of the
$7,000.00 contingency funds within the budget.