R-03-12-18-8E1 - 12/18/2003RESOLUTION NO. R -03-12-18-8E1
WHEREAS, the City of Round Rock has previously entered into an
Agreement for Engineering Services ("Agreement") with Carter & Burgess,
Inc. for the preparation of plans, specifications, and estimates for
1.5 miles of US 79 from FM 1460 to CR 195, and
WHEREAS, Carter & Burgess, Inc. has submitted Supplemental
Agreement No. 6 to the Agreement for a change in the scope of services
to include additional design work, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 6 to the Agreement with Carter & Burgess, Inc., Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 6 to the Agreement with
Carter & Burgess, Inc., a copy of same being attached hereto as Exhibit
"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject. of the meetinq at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 18th day of December 003 .
Cites
AT T :. M n
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CHRIS'T'INE R. MARTINEZ, City S retary
:APND,skt UFS\ OnMA:Wo PLDCC:/O:/WDOX/R.ESOLUTI/R312?.8E1..WPD/SC
KWELL, Mayor
f Round Rock, Texas
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO.6
TO AGREEMENT FOR ENGINEERING SERVICES
FOR THE DESIGN OF US 79 FROM 1460 TO CR 195
This Supplemental Agreement No. 6 is made by and between the City of Round Rock, Texas,
hereinafter called the "City" and Carter & Burgess, Inc., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services, hereinaf-
ter called the "Agreement", on March 23, 2000 to provide engineering services for the design of
a four -lane divided section on US 79 — from FM 1460 to CR 195 to include bridge design at Ar-
terial A, for the sum of $398,182.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on June 28, 2001
to amend the scope of services, to extend the contract date from August 31, 2001 to December
31, 2002, and to increase the compensation by $158,118.00 to a total of $556,300.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on September 13,
2001 to amend the scope of services and to increase the compensation by $68,021.00 to a total
of $624,321.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 3 on January 10,
2002 to amend the scope of services and to increase the compensation by $27,275.00 to a total
of $651,596.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 4 on June 27, 2002
to amend the scope of services and to increase the compensation by $33,266.00 to a total of
$684,862.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 5 on December 19,
2002 to amend the scope of services, to increase the compensation by $32,673.00 to a total of
$717,535.00, and to extend the contract period to December 31, 2003; and
WHEREAS, Article 2, Scone Of Services To Be Provided By Engineer, describes those engi-
neering services to be provided by the Engineer as a part of the Agreement; and
WHEREAS, Article 3, Contract Period, as amended by Supplemental Agreements requires the
termination of the Agreement on December 31, 2003 unless the Agreement is further extended
by Supplemental Agreement; and
59899
Supplemental Agreement
Page 1 of 6
EXHIBIT
"Aa
Rev. 4/2/03
WHEREAS, Article 4, Compensation, as amended by Supplemental Agreements establishes the
maximum lump sum payable under this Agreement at $717,535.00 ; and
WHEREAS, it has become necessary to amend the Agreement to to amend the scope of serv-
ices, to increase the compensation, and to extend the termination date;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Agree-
ment is amended as follows:
I.
Article 2. Scope of Services to be Performed by Engineer shall be amended as set forth in the
Revised Exhibit B, attached hereto and incorporated herein, and said Scope of Services shall be
performed in accordance with the Revised Exhibit C, attached hereto and incorporated herein.
II.
Article 3, Contract Period, shall be amended as set forth below:
(1) Term. The Engineer is expected to complete the work in accordance with the above
described Work Schedule. If Engineer does not performed the work in accordance with the Work
Schedule, then City shall have the right to terminate this Agreement as set forth below in Article
18. So long as the City elects not to terminate this Agreement, it shall continue from day to day
until such time as the work is completed. Any work performed or costs incurred after the date of
termination shall not be eligible for reimbursement. Engineer shall notify City in writing as soon
as possible if he/she/it determines, or reasonably anticipates, that the work will not be completed
in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical im-
portance, and agrees to undertake all necessary efforts to expedite the performance of the work
required herein so that construction of the project will be commenced and completed as sched-
uled. In this regard, and subject to adjustments in the Work Schedule as provided in Article 2
herein, Engineer shall proceed with sufficient qualified personnel and consultants necessary to
fully and timely accomplish all work required under this Agreement in a professional manner.
Article 4, Compensation and Exhibit D Fee Schedule shall be amended by increasing by
$54,918.58.00 the lump sum amount payable under the Agreement for a total of $772,453.58.00,
as set forth in the Revised Exhibit D, attached hereto.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agree-
ment No. 6 in duplicate.
Supplemental Agreement
59899
Page 2 of 6
Rev. 4/2/03
THE ENGINEER
By.
Bill Caffey, P.E.
12--D3_ 20o3
Date
CITY OF ROUND ROCK
Nyle Maxwell, Mayor
Date
Supplemental Agreement
59899
Page 3 of 6
Rev. 4/2/03
REVISED EXHIBIT B
SERVICES TO BE PROVIDED BY THE ENGINEER
The following will be services to be provided by the engineer:
1. Provide Project Management and Coordination with the city and the Texas Department of Transportation
(TxDOT).
2. Develop Construction Plans
a. Title Sheet
b. Typical Sections
c. Traffic Control Plan
d. Miscellaneous Roadway Details
e. Culvert Plan & Profile including improved inlet design, energy dissipation design and
downstream stilling basin design (per FHWA-HEC 14 design criteria)
f. Temporary and Permanent Erosion Control Plan
g. Hydrologic and Hydraulic Calculations and Data Sheets (Drainage Area Map, Culvert
Hydraulic Calcs.)
h. Structural Detail of Improved Inlet
i. Striping Plan
j. Quantity, Summaries and Cost Estimates
k. SWPPP document (Per TPDES requirements)
1. Construction Documents
3. Geotechnical Investigation (1 Borehole)
4. Obtain Utility Permit from TxDOT
5. TPDES NOI
6. Pre-bid meeting and contractor questions
7. Pre -construction meeting
8. Shop Drawing Review
9. Construction Management
Supplemental Agreement
59899
Page 4 of 6
Rev. 4/2/03
REVISED EXHIBIT C
WORK SCHEDULE
The following is the agreed upon schedule:
Continuing Project Management: December 31, 2004
Anticipated 90% Comments from TxDOT: January 16, 2004
Anticipated 95% Submittal to TxDOT: February 6, 2004
Anticipated 100% Submittal to TxDOT: March 1, 2004
Letting Date:
June 2004
Contract Complete: December 31, 2004
Supplemental Agreement
59899
Page 5 of 6
Rev. 4/2/03
Supplemental Agreement
59899
REVISED EXHIBIT D
FEE SCHEDULE
(see attachment)
Page 6 of 6
Rev. 4/2/03
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DATE: December 12, 2003
SUBJECT: City Council Meeting - December 18, 2003
ITEM: *8.E.1. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 6 to the Agreement for
Engineering Services with Carter & Burgess, Inc. for
improvements to US 79 from FM 1460 to CR 195.
Resource: Tom Word, Chief of Public Works Operations
Tom Martin, Director of Transportation Services
History: Supplemental Agreement No. 6 is to extend the contract period for the
design of box culvert draining the HEB property to Brushy Creek. Work
would include geotechnical investigation, design, coordination with
TxDOT and utility entities, and construction phase services. The
engineer has agreed to perform the additional work for $54,918.58
bringing the total contract cost to $772,453.58.
Funding:
Cost: $54,918.58
Source of funds: Round Rock Transportation System Development Corp.
Outside Resources: Carter -Burgess, Inc.
Impact/Benefit: Approval of Supplemental Agreement No. 6 will allow for
adjustment designs, as a result of TxDOT regulations
changes/requests, and allow development along FM 1460.
The development along FM 1460 would affect turning
designations at US 79.
Public Comment: N/A
Sponsor: N/A