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R-04-01-08-7F1 - 1/8/2004RESOLUTION NO. R -04-01-08-7F1 WHEREAS, the City of Round Rock has previously entered into an Agreement for Engineering Services ("Agreement") with Gray-Jansing & Associates, Inc. for design work on the Doublecreek Drive and Forest Creek Drive Project, and WHEREAS, Gray-Jansing & Associates, Inc. has submitted Supplemental Agreement No. 1 to the Agreement for a change in the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 with Gray-Jansing & Associates, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Agreement with Gray-Jansing & Associates, Inc., a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of January, 2 0 4 . ,, , k NY EL ayor ATTEST(2� �'' .City of Round Rock, Texas 'CHRISTINE R. MARTINEZ, City Secretar @PFDeSktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R40108F1.WFD/Sc STATE OF TEXAS § COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES WITH GRAY-JANSING & ASSOCIATES, INC., FOR DOUBLECREEK DRIVE AND FOREST CREEK BOULEVARD STREET & DRAINAGE IMPROVEMENT PLANS This Supplemental Agreement No. 1 for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Gray Jansing & Associates, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed an Agreement for Engineering Services, hereinafter called the "Agreement", on which was effective as of the 24th day of July, 2003, to provide for the design of the proposed Doublecreek Drive and Forest Creek Boulevard street and drainage improvements.; and WHEREAS, Article 2, Scope Of Services To Be Provided By Engineer, describes those engineering services to be provided by the Engineer as a part of the Agreement; and WHEREAS, Article 3, Contract Term, provides for the termination of the Agreement on July 1, 2004 unless the Agreement is extended; WHEREAS, Article 4, Compensation, establishes the maximum lump sum payable under this Agreement at $94,155.90 ; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope of Services to be Performed by Engineer is amended in accordance with the Revised Exhibit C -Work Schedule, attached hereto and incorporated herein. II. Article 3, Contract Term shall be amended as set forth below: (1) Term. The Engineer is expected to complete the work in accordance with the above described Work Schedule. If Engineer does not performed the work in accordance with the Work Schedule, then City shall have the right to terminate this Agreement as set forth below in Article 18. So long as the City elects not to terminate this Agreement, it shall continue from day to day until such time as the work is completed. Any work performed or costs incurred after the date of termination shall not be eligible for reimbursement. Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably anticipates, that the work will not be completed in accordance with the Work Schedule. Supplemental Agreement Rev. 4/2/03 60801 EEXHIBIT Page 1 of 4 l (2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance, and agrees to undertake all necessary efforts to expedite the performance of the work required herein so that construction of the project will be commenced and completed as scheduled. In this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer shall proceed with sufficient qualified personnel and consultants necessary to fully and timely accomplish all work required under this Agreement in a professional manner. Article 4, Compensation and Exhibit D Fee Schedule shall be amended by increasing by $15,475.00 the lump sum amount payable under the Agreement for a total of $109,630.90, as set forth in the Revised Exhibit D, attached hereto. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement No. 1 in duplicate. GRAY-JANSING & ASSOCIATES, INC. By: David W. ./President /A/Z 4Z&m 3 Date CITY OF ROUND ROCK LM Nyle Maxwell, Mayor Date Supplemental Agreement 60801 Page 2 of 4 Rev. 4/2/03 REVISED EXHIBIT C WORK SCHEDULE FOREST CREEK BOULEVARD 1. Preparation of the field notes for Mokan ROW. Completed 2. Revise field notes for waterline easement outside ROW at Bridge. 3. Construction administration for Final phase DOUBLECREEK DRIVE 1. Prepare phasing of construction plans and specifications and bid/administer construction for second 1,705 foot section. 2. Staking in field of West ROW and field note preparation. 3. Staking in field of East ROW. 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NO I� ;.//��IIIII ,,`,111111111,•1 �UI= � ii1�1111111111 111111111�� ' _ - ,,,,,/IIIIII� ,�1/=, ■ 1111111 � - +AN � �� `►1 �111111111�,►�v��__ 1111=� Double Creek Drive/Forest Creek Drive � 111111111= ►op/�v =- �u-■ �1111111111_�� +1�? i 1► �1 . IIIIII/I�� •♦ � • ' �S��,��j�/1111 �� ,♦��• . �� I�iU11111 11� DATE: January 2, 2004 SUBJECT: City Council Meeting - January 8, 2004 ITEM: *7.F.1. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 with Gray-Jansing & Associates, Inc. for design work on the Doublecreek Drive and Forest Creek Drive Project. Resource: Tom Word, Chief of Public Works Operations Tom G. Martin, Director of Transportation Bill Stablein, Transportation Project Manager History: The original contract approved as Resolution 03-08-14-14F3 was for $94,155.90 and included the design of a four -lane divided roadway section with underground storm sewer system. The engineer was requested to perform additional work which would include preparation of field notes for Mokan ROW, revised field notes for waterline easement outside ROW at bridge, construction administration for final phase, preparation of construction plans and specifications for a second portion of the 1,705 foot section of the 4 -lane divided arterial Forest Creek Drive. The engineer has agreed to perform the work for $15,475.00 increasing the total project cost to $109,630.90. Funding: Cost: $15,475.00 Source of funds: Transportation System Development Corporation Outside Resources: Gray-Jansing & Associates, Inc. Impact/Benefit: Right-of-way will be dedicated by the plat process, and developer agreements obtained prior to the construction of Doublecreek Drive and Forest Creek Boulevard. Design revised completion of Doublecreek Drive and Forest Creek Boulevard will provide construction plans for a new avenue of approach for vehicular traffic in the Gattis School Road and Red Bud Lane areas. Public Comment: N/A Sponsor: N/A EXECUTED DOCUMENT FOLLOWS STATE OF TEXAS § COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES WITH GRAY-JANSING & ASSOCIATES, INC., FOR DOUBLECREEK DRIVE AND FOREST CREEK BOULEVARD STREET & DRAINAGE IMPROVEMENT PLANS This Supplemental Agreement No. 1 for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Gray Jansing & Associates, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed an Agreement for Engineering Services, hereinafter called the "Agreement", on which was effective as of the 24th day of July, 2003, to provide for the design of the proposed Doublecreek Drive and Forest Creek Boulevard street and drainage improvements.; and WHEREAS, Article 2, Scope Of Services To Be Provided By Enineer, describes those engineering services to be provided by the Engineer as a part of the Agreement; and WHEREAS, Article 3, Contract Term, provides for the termination of the Agreement on July 1, 2004 unless the Agreement is extended; WHEREAS, Article 4, Compensation, establishes the maximum lump sum payable under this Agreement at $94,155.90 ; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope of Services to be Performed by Engineer is amended in accordance with the Revised Exhibit C -Work Schedule, attached hereto and incorporated herein. II. Article 3, Contract Term shall be amended as set forth below: (1) Term. The Engineer is expected to complete the work in accordance with the above described Work Schedule. If Engineer does not performed the work in accordance with the Work Schedule, then City shall have the right to terminate this Agreement as set forth below in Article 18. So long as the City elects not to terminate this Agreement, it shall continue from day to day until such time as the work is completed. Any work performed or costs incurred after the date of termination shall not be eligible for reimbursement. Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably anticipates, that the work will not be completed in accordance with the Work Schedule. Supplemental Agreement 60801 Page I of 4 Rev. 4/2/03 (2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance, and agrees to undertake all necessary efforts to expedite the performance of the work required herein so that construction of the project will be commenced and completed as scheduled. In this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer shall proceed with sufficient qualified personnel and consultants necessary to fully and timely accomplish all work required under this Agreement in a professional manner. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $15,475.00 the lump sum amount payable under the Agreement for a total of $109,630.90, as set forth in the Revised Exhibit D, attached hereto. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement NoA in duplicate. GRAY-JANSING & ASSOCIATES, INC. By: David W. Gray .E. ent CIT LOW /Z/i(�zo--V 3 Date /-Z-6)4-/ Date Supplemental Agreement 60801 Page 2 of 4 Rev. 4/2/03 REVISED EXHIBIT C WORK SCHEDULE FOREST CREEK BOULEVARD 1. Preparation of the field notes for Mokan ROW 2. Revise field notes for waterline easement outside ROW at Bridge. 3. Construction administration for Final phase DOUBLECREEK DRIVE 1. Prepare phasing of construction plans and specifications and bid/administer construction for second 1,705 foot section. 2. Staking in field of West ROW and field note preparation. 3. Staking in field of East ROW. Supplemental Agreement 60801 Completed Completed Jan 2004 to July 31, 2005 Jan 2004 to Dec 31, 2004 Completed Completed Page 3 of 4 Rev. 4/2/03 • REVISED EXHIBIT D FEESCHEDULE FOREST CREEK BOULEVARD Task 1. Preparation of field notes for Mokan ROW 2. Revise field notes for waterline easement outside ROW at bridge Total Forest Creek Boulevard Changes DOUBLECREEK DRIVE Task 1. Prepare phasing of construction plans and specifications and bid/administer construction for second 1,705 foot section. 2. Staking in field of west ROW and field note preparation 3. Staking in field of east ROW. Total Doublecreek Drive Changes TOTAL PROJECT CHANGES Original Contract Amount Proposed Revised Contract Amount % Change Supplemental Agreement 60801 Page 4 of 4 Contract Adiustment $1,620 $1,620 $3,240 Contract Adjustment $10,000 $1,875 $360 $12,235 $15,475 $94,155.90 $109,630.90 1.64% Rev. 4/2/03