R-04-01-22-14G1 - 1/22/2004RESOLUTION NO. R -04-01-22-14G1
WHEREAS, the Capital Area Planning Council ("CAPCO") has grant
funds available to cities through its Regional Solid Waste Grants
Program, and
WHEREAS, the City Council wishes to make application for the
available grant funds for a. permanent household hazardous waste
collection facility, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 22nd day of January, 2004.
NYLgwol
.LL, Mayor
City Rou
A Round Rock, Texas
'� T : '
CHRISTINE R. MARTINEZ, City Se etary
'-PF1) sktoP,:-MMA/WORLDO,1/O./WOOF/RES0LUrI/R40122G1.WPD/3c
CAPITAL AREA PLANNING COUNCIL
FY 2004/2005 REGIONAL SOLID WASTE GRANTS PROGRAM
FORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE
Applicant: City of Round Rock Environmental Services Funding Amount Proposed:
$26,288
Address: 2008 Enterprise Drive Phone/Fax:
Round Rock, TX 78664 (512) 218-5559
(512) 3413316 fax
Contact Person: Tracy Herring Date Submitted:
1/5/04
Proiect CateLro
❑ Local Enforcement
❑ Litter and Illegal Dumping Cleanup
❑ Source Reduction and Recycling
❑ Local Solid Waste Management Plans
❑ Citizens' Collection Stations, "Small" Registered Transfer Stations, and Community
Collection Events
® Household Hazardous Waste (HHW) Management
❑ Technical Studies
❑ Educational and Training Projects
By the following signature, the Applicant certifies that it has reviewed the certifications,
assurances, and deliverables included in this application, that all certifications are true and
correct, that assurances have been reviewed and understood, and that all required deliverables
are included with this application.
SignaturJ4/n � -7 1 Title: Environmental Services Supervisor
Typed/Printed Name: Trac-kerring U I Date Signed: 1/5/04
FnR II.CF n CA pcn
Date application was received:
Does the application meet all of the required screening criteria: Yes No
Is the application administratively complete: Yes No
Project Application
Form 1
CAPCO - FY 2004/2005 Solid Waste GrantApplication
FORM 2. Authorized Representatives
The Applicant hereby designates the individual(s) named below as the person or persons
authorized to receive direction from the COG, to manage the work being performed, and to act
on behalf of the Applicant for the purposes shown:
1. Authorized Project Representative. The following person is authorized to receive
direction, manage work performed, sign required reports, and otherwise act on behalf of the
Applicant.
I Typed/Printed Name: Tracy 4erring\ �,�
Title: Environmental Services Supervisor I
Date: 1/5/04
2. Authorized Financial Representative. In addition to the authorized project representative,
the following person is authorized to act on behalf of the Applicant in all financial and fiscal
matters, including signing financial reports and requests for reimbursement.
Signature: _J
Typed/Printed Name: Tracy Herring
Title: Environmental Services Supervisor
Date: 1/5/04
Project Application
Form 2
CAPCO - FY 2004/2005 Solid Waste Grant Application
FORM 3. Certifications and Assurances
Certifications
In order to receive grant funds under this program, the proposed project must conform to the
provisions set forth in the Request for Applications (RFA). The following certifications are
intended to help the COG to ensure that these provisions are met. By signing this Application,
the person acting on behalf of the Applicant makes the certifications listed below.
1. Authority to Sign Application
The person signing this Application hereby certifies that he/she is the official contact
regarding this Application and has authority from the Applicant to sign the Application and
that such authority will bind the Applicant in subsequent agreements.
2. Application Contains No False Statements
Applicant certifies that this Application has no false statements and that the Applicant
understands that signing this Application with a false statement is a material breach of
contract and shall void the submitted Application and any resulting contracts. The Applicant
understands that the COG will not accept any amendment, revision, addition or alteration to
this Application after the final date and time for submission.
4. Governmental Status
Applicant certifies that it is located in the State of Texas and fits within one of the
governmental classifications listed below, as determined under state law:
a. City
b. County
c. Public school or school district (not including Universities or post secondary educational
institutions)
d. Other general and special law district with the authority and responsibility for water
quality protection or municipal solid waste management, including river authorities
e. Council of Governments
5. Solid Waste Fee Payments
Applicant certifies that it is not delinquent in payment of solid waste disposal fees owed the
State of Texas.
6. Debarment from State Contracts
Applicant certifies that it is not barred from participating in state contracts by the Texas
General Services Commission (GSC), under the provisions of §2155.077, Government Code,
and 1 TAC § 113.02, GSC Regulations.
7. Conformance to Standards
The Applicant certifies to the best of their knowledge and ability that the proposed project,
including all activities in the proposed Scope of Work and the proposed expenditures,
conforms to the eligible category standards and allowable expense and funding standards as
set forth in the Request for Applications.
8. Consideration of Private Industry
The following certification only applies if the project is under one of the following grant
categories:
CAPCO - FY 2004/2005 Solid Waste Grant Application
a. Source Reduction and Recycling
b. Citizens' Collection Stations and "Small" Registered Transfer Stations
c. A demonstration project under the Educational and Training Projects category
Applicant certifies that it has notified private service providers in accordance with the
requirements set forth in the Request for Applications and the instructions provided with this
application form. Applicant further certifies to the best of their knowledge and ability (after
completing Form 5) that the proposed project will promote cooperation between public and
private entities, is not otherwise readily available, and will not create a competitive advantage
over a private industry that provides recycling or solid waste services.
9. Consistency with Regional Solid Waste Management Plan
Applicant certifies to the best of their knowledge and ability that the proposed project is
consistent with applicable goals, objectives, and recommendations of the adopted regional
solid waste management plan of the COG.
10. Technical Feasibility
Applicant certifies that is has carefully reviewed its Scope of Work and that to the best of
their knowledge and ability all activities are technically feasible and can be satisfactorily
completed within the grant period as set forth in the Request for Applications.
11. Costs Reasonable and Necessary
Applicant certifies to the best of their knowledge and ability that the proposed project
activities in the Scope of Work and the expenses outline in the Budget are reasonable and
necessary to accomplish the project objectives, and that the proposed expenses are consistent
with the costs of comparable goods and services.
12. Certification by Law Enforcement Programs
If the Applicant is a law enforcement entity regulated by Chapter 415 of the Government
Code, the Applicant certifies that it is in compliance with all rules developed by the
Commission on Law Enforcement Officer Standards and Education (TCLEOSE) pursuant to
Chapter 415, Government Code; or that it is in the process of achieving compliance with
such rules. If compliance is pending, a certification from TCLEOSE must be attached to
indicate that the Applicant is in the process of achieving compliance with the rules.
Assurances
If the application is approved for funding, the grant funds will be awarded through a contract
between the Applicant and the COG. The grant contract will contain a number of standards,
requirements, and processes that must be complied with as a condition of receiving the grant
funds. In order to ensure an understanding by the Applicant of some of the main conditions that
will be included in the contract, the Applicant is asked to review the following assurances. By
signing this Application, the person acting on behalf of the Applicant indicates their
understanding of these conditions and provides assurances that these and other conditions set
forth in the grant contract will be adhered to if funding is awarded.
1. Compliance with Standard Pertaining to Real Property and Equipment
Applicant provides assurances that, if funded, the Applicant will comply with the contract
provisions pertaining to title to and management of real property and equipment. The
contract will contain obligations and conditions regarding the use of the equipment and/or
CAPCO - FY 2004/2005 Solid Waste Grant Application
facilities (the "property") acquired under the agreement. Included in the provisions are
obligations to provide adequate maintenance and conduct physical property inventories;
restrictions and conditions on the use, replacement, sale, or transfer of the property; and
obligations to continue to adhere to the provisions that grant funds not be used to create a
competitive advantage over private industry, in the use or transfer of the property.
2. Participation in TCEQ Recycling Surveys and Reporting
Applicant provides assurances that, if funded, the Applicant will respond to annual recycling
program surveys and/or other requests from the COG or the Texas Natural Resource
Conservation Commission for information on municipal solid waste management activities.
3. Compliance with Progress and Results Reporting Requirements
Applicant provides assurances that, if funded, the Applicant will comply with requirements
for: reporting on the progress of the project tasks and deliverables; documenting the results of
the project and providing those results to the COG on a schedule established by the COG,
and additionally, to continue to document the results of the project activities for the life of the
project; and to provide the COG with a follow-up results report approximately one year after
the end of the grant term.
4. Financial Management
Applicant provides assurances that, if funded, the Applicant will comply with contract
provisions and requirements necessary to ensure that expenses are reasonable and necessary,
and to adhere to financial administration and reimbursement procedures and provide financial
reports on a schedule established by the COG.
5. Compliance with Americans with Disabilities Act
Applicant provides assurances that, if funded, the Applicant will comply with all the
applicable requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-
12213 (Pamph.1995).
6. Compliance with the Single Audit Act
Applicant provides assurances that, if funded, the Applicant will comply with the Single
Audit Provisions of the Uniform Grant Management Standards (UGMS), prepared by the
Governor's Office under §§783.001 et. seq, Texas Government Code, and 1 TAC §§5.141 et.
seq, Governor's Office Regulations. Provisions of the Single Audit Circular in Part IV of the
UGMS apply to all recipients of funding under this grant.
7. Compliance with Program and Fiscal Monitoring
Applicant provides assurances that, if funded, the Applicant will comply with program and
fiscal monitoring provisions of the contract, including: providing additional reports or
information as may be requested to adequately track the progress of the project; and allowing
site visits to evaluate the progress of the project and to view any grant -funded equipment or
facility.
CAPCO - FY 2004/2005 Solid Waste Grant Application
FORM 4. Resolution
A resolution authorizing the application must be approved by the governing body of the
Applicant. Following this page is an example Resolution Form that may be used to prepare the
required resolution. This or a similar resolution must be specifically signed and notarized in
addition to the signature required in Form 1.
Will provide a copy of the City of Round Rock Council Agenda on January 21, 2004.
Please see attached Blue Sheet which places the resolution on the agenda for the January 22nd
city council meeting.
CAPCO - FY 2004/2005 Solid Waste Grant Application
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GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant,-
C)
rant;c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (499-2869) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three (3) working days prior to
the grant application due date or any City Council -related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the "Request
for Finance Approval' form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor Capital Area Planning Council
Grant
Title:
FY 2004/2005 Solid Waste Grant Program
Grant Amount:
Grant
FTEs:
Grant Match:
$26,288 requested
NA
$0 in kind services (O&M and set up)
PPOr,PAU R11r%f_CT
Please complete the sentences listed below by filling out the boxes:
This is the (list year): First Year of a (list year) One Year Grant.
Page I
vV4/VL
Fiscal Year
FY: 03-04
FY:
FY:
FY:
FY:
TOTAL
Grant
Funding$26,288
$26,288
Required
City Match
0
0
TOTAL
$26,288
$26,288
Please complete the sentences listed below by filling out the boxes:
This is the (list year): First Year of a (list year) One Year Grant.
Page I
This Grant will be appropriated in FY --1-03-04
Other In -Kind Match Provided: $ 0
Total Program Budget: $_ 26.288
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient. ]
Should we subcontract? If so, why?
This grant proposal/application is a: —X—New Grant
Type of Funds: Federal
Funding Source:
_ Federal Pass -Through
GRANT TERM DATES
Renewal Grant Revision
_x State _ Private/Other
TERM YEAR MONTH/DAY/YEAR THROUGH
MONTH/DAY/YEAR
Year One: 1/29/04 Through 8/31/04
Year Two: 9/1/04 Through 8/31/05
Year Three: Through
Year Four: Through
Year Five: Through
Collaborations with other Agencies/Departments:
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
City of Round Rock Strategic Goal 9.0
1. Provide resource management including solid waste and water ways
2. Conduct Pollution Prevention activities.
Associated Program/Program Objective:
PLANNED PERFORMANCE MEASURES (List Maior Three)}:
1 _ Increase participation in Household Hazardous waste collection events for City of Round Rock residents.
2. Accept, segregate and package household hazardous waste with city trained staff in lieu of contractors.
3. Increase the amount of material going to Re -Use program versus disposal program.
Page 2
Brief description of proposed grant program: As a part of the Regional Solid Waste
Management Plan Implementation Program for FY 2004, the Capital Area Planning Council
(CAPCO) has allocated funds, made available by the Texas Commission on Environmental
Quality (TCEQ), for pass-through grants to local governments and special districts of the Capital
State Planning Region.
The City of Round Rock is requesting grant money to support CAPCO short term goal #1 to
develop and manage a Household Hazardous Waste Collection and diversion program. And to
promote long term goal #14 to provide permanent household hazardous waste collections
facilities throughout the region.
Plan
"Other."):
grant Funding Discontinued (Check Appropriate Box, or
DEPARTMENTAL REVIEWIAPPROVAL
(To be completed by the submitting Department)
Dept. Director Review/Approval: I /� 3
Date: – V
Date Application Due (if Applicable):
Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved: —L { L -,q_
Budget/Accounting Supervisor Review/Approval: AA�* Date:
Finance Director Review/Approval:
Date:
DATE: January 16, 2004
SUBJECT: City Council Meeting - January 22, 2004
ITEM: *14.G. I. Consider a resolution authorizing the Mayor to make the
necessary grant application to the Capital Area Planning Council
for a regional solid waste program grant.
Resource: Tom Word, Chief of P. W. Operations
Tom Clark, Director of Utilities
History: The city has conducted a waste oil recycling program for over twelve years.
An average of 20,000 gallons of waste oil has been collected each of the
past four years. Three of the initial oil units are in need of replacement.
The city has participated in Household Hazardous Waste (HHW) Collection
event since 1996 and has begun to establish a permanent HHW collection
facility. Hazardous materials storage buildings are necessary for this
transition. We are applying for a $26,288 grant to replace 3 used oil
collection units and purchasing a HHW collection storage building.
Funding: N/A
Cost: N/A
Source of funds: N/A
Outside Resources: Capital Area Planning Council
Impact/Benefit: Allow the City of Round Rock to offer a permanent household
hazardous waste collection facility and to update current waste
oil centers. These items will provide for waste diversion,
recycling and safe storage of items such as oil, paint,
pesticides, home chemicals for the Round Rock service area.
Public Comment: N/A
Sponsor: N/A