R-04-02-12-14E7 - 2/12/2004RESOLUTION NO. R-04-02-12-14137
WHEREAS, the City of Round Rock has previously entered into an
inspection proposal with HOT Inspection Services, Inc. for inspection
services for the South 81 Elevated Storage Tank project, and
WHEREAS, HOT Inspection Services, Inc. has submitted Supplemental
Agreement No. 1 to the inspection proposal to amend the fee due to
project delays from the construction contractor, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 1 with HOT Inspection Services, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to the Inspection
Proposal with HOT Inspection Services, Inc., a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 12th day of February, 2
NYLE LL, Mayor
ACity of Round Rock, Texas
T T:
A0,• -
CHRISTINE R. MARTINEZ, City Secretary
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SUPPLEMENTAL AGREEMENT NO.1
TO "1.25 MMG ELEVATED STORAGE TANK
INSPECTION PROPOSAL" WITH HOT INSPECTION SERVICES, INC.
THE STATE OF TEXAS §
COUNTY OF WILLIAMSON § KNOW ALL BY THESE PRESENTS:
That this Supplemental Agreement No. 1 to "1.25 MMG Elevated Storage Tank
Inspection Proposal" is made by and between the City of Round Rock, with offices located at
221 East Main Street, Round Rock, Texas, 78664 (hereinafter referred to as the "City") and HOT
Inspection Services, Inc., with offices located at Post Office Box 1208, Round Rock, Texas,
78680 (hereinafter referred to as "HOT').
WHEREAS, the City and HOT executed said "1.25 MMG Elevated Storage Tank
Inspection Proposal" (hereinafter referred to as the "Agreement"), on the 13'h day of September,
2001, for site inspection services for the South 81 Elevated Storage Tank project; and
WHEREAS, due to the fact that twenty (20) additional hours of quality control
inspection services were necessitated by CB&I Constructors' delay in completing the South 81
Standpipe Demolition and Elevated Storage Tank Construction Project, it has become necessary
to amend the Agreement to provide for additional compensation to HOT.
NOW, THEREFORE, premises considered, the City and HOT hereby agree that said
Agreement is amended as follows:
Total compensation is amended by adding $1,300.00 to the amount payable under this
Agreement, for a revised total lump sum of $15,915.00, as evidenced by attached Exhibit "A."
IN WITNESS WHEREOF, the City and HOT have executed this Supplemental
Agreement No. 1 in duplicate originals.
OWNER:
CITY OF ROUND ROCK
Un
Nyle Maxwell, Mayor
ATTEST:
Christine R. Martinez, City Secretary
PROVIDER OF SERVICES:
HOTT -
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EXHIBIT
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DATE: February 6, 2004
SUBJECT: City Council Meeting - February 12, 2004
ITEM: *14.E.7. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 1 with HOT Inspection Services,
Inc. for inspection services for the South 81 Elevated Storage
Tank project.
Department: Water and Wastewater Utilities
Staff Person: Tom Clark, Director of Utilities
Justification: An Additional 20 -hours of inspection was required by HOT
Inspection Services, Inc. due to delays from the tank construction
contractor of this project, CB&I. The total fee for these additional
services is $1,300.00, which has been deducted from the tank
contractor's compensation.
Funding:
Cost: $1,300
Source of funds: Capital Project Funds (Self -Financed Utility
Outside Resources: HOT Inspection Services, Inc.- John H. Konzen
Background Information: The general scope of work under this contract amendment
was for inspection and quality control of CB & I Constructors'
work on the South 81 Elevated Tank and Demolition Project.
HOT Inspection Services, Inc. performed these services in
accordance with his 1.25 MG Elevated Storage Tank
Inspection Contract with the City.
The City and CB & I Constructors' executed a Settlement
and Release Agreement regarding these additional costs to
the City on December 18, 2003 in the amount of
$46,520.00, includes the $1,300.00 herein due to HOT
Inspection Services, Inc. The remaining $45,220.00 was for
additional engineering service by HDR and additional
inspection and administration service by City staff.
Therefore, this resolution will have no net additional cost to
the City.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
SUPPLEMENTAL AGREEMENT NO.1
TO "1.25 MMG ELEVATED STORAGE TANK
INSPECTION PROPOSAL" WITH HOT INSPECTION SERVICES, INC.
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
That this Supplemental Agreement No. 1 to "1.25 MMG Elevated Storage Tank
Inspection Proposal" is made by and between the City of Round Rock, with offices located at
221 East Main Street, Round Rock, Texas, 78664 (hereinafter referred to as the "City") and HOT
Inspection Services, Inc., with offices located at Post Office Box 1208, Round Rock, Texas,
78680 (hereinafter referred to as "HOT").
WHEREAS, the City and HOT executed said "1.25 MMG Elevated Storage Tank
Inspection Proposal" (hereinafter referred to as the "Agreement"), on the 13th day of September,
2001, for site inspection services for the South 81 Elevated Storage Tank project; and
WHEREAS, due to the fact that twenty (20) additional hours of quality control
inspection services were necessitated by CB&I Constructors' delay in completing the South 81
Standpipe Demolition and Elevated Storage Tank Construction Project, it has become necessary
to amend the Agreement to provide for additional compensation to HOT.
NOW, THEREFORE, premises considered, the City and HOT hereby agree that said
Agreement is amended as follows:
Total compensation is amended by adding $1,300.00 to the amount payable under this
Agreement, for a revised total lump sum of $15,915.00, as evidenced by attached Exhibit "A."
IN WITNESS WHEREOF, the City and HOT have executed this Supplemental
Agreement No. 1 in duplicate originals.
OWNER:
CITY OF ROUND ROCK
By:
axwell, Mayor
ATTEST:
LE
au��-Wk-
Christine R. Martinez, City Secretary
R-oil-oa-ia -iyE7
PROVIDER OF SERVICES:
HOT Inspection Services, Ins./
LIM
John
1.25MMG ELEVATED STORAGE TANK INSPECTION PROPOSAL
HOT Inspection Services, Inc. (HOT) hereby offers to perform the following work on the
1.25MMG Elevated Water Storage Tank Project at the price, terms, and conditions listed
herein:
SCOPE:
HOT proposes to provide welding inspection and testing and coating inspection and testing
on the referenced project for The City of Round Rock. The objective of this project is to
provide quality assurance surveillance of the welding, erection, sandblasting, and painting
during the construction of the water tank. Inspection and testing visits will be strategic and
at the discretion of the Owner/Engineer. The services to be rendered will include the
following:
Welding, Fabrication and Erection Inspection
Review tank project drawings to provide comments and recommendations
-Review welder qualification records, welding procedures, and mill test reports before any
welding commences.
-Verify proper welding electrodes and electrode storage to be used on project.
-Conduct inspections on shop fabricated components.
-Conduct inspection of tank erection practices and fit -up.
-Conduct Certified Welding Inspection per AWWA D100 during construction.
The inspection methods to be implemented for the above inspection will consist of Visual
Testing (VT) and Radiographic Testing (RT). All inspections will verify compliance with
the AWWA D100-96 Standard and Contract Specifications.
1. Shop fabricated items will be inspected on site as they arrive unless a shop visit is
requested by the owner. The fabrication and weld quality will be inspected for compliance
to AWWA 13100-96. If a shop inspection is required by the owner, it shall consist of a
visual inspection of the fabricating practices and operations to determine compliance with
the AWWA Standard.
2. Field erection and welding will be inspected for compliance to the AWWA Standard.
The inspection procedures will parallel the procedures listed in Section 11.2. The quality
of field welding shall be determined by visual inspections on all joint fit -up and welding.
Radiographic testing will be conducted as specified in Section 11.5. All test locations will
be selected by HOT and the radiographs will be graded.
3. Radiographic Testing may be provided by the Contractor unless specified otherwise in
the contract documents. In either case HOT will provide the location selection of each shot
and grade each radiograph.
Page 2. S81 Proposal
Sandblasting and Coating Inspection
-Pre-surface preparation inspection.
-Measurement of ambient conditions.
-Evaluation of compressor and surface preparation equipment.
-Determination of surface preparation cleanliness and profile.
-Inspection of application equipment.
-Witnessing coating mixing.
-Inspecting coating application.
-Determination of wet film thickness.
-Determination of dry film thickness.
-Evaluating cleanliness between coats.
-Conduct holiday testing of the inside coating system below the top capacity level.
-Evaluate cure.
-Finalize inspection and testing of project by submitting a final report to engineer and
owner.
The inspection methods to be implemented for the sandblasting and coating inspections will
consist of visual inspections, mil gauging, holiday testing, profile gauging and atmospheric
measuring. All inspections will verify compliance with the AWWA D102-97 and contract
specifications.
1. The measurement of air temperature, surface temperature, humidity, dew point, coating
thickness and holiday detection will be recorded in an inspectors log book. The equipment
to obtain such measurements will be supplied by HOT.
WORK EXCLUDED:
Work required for safely accessing the tank is not included in the cost of this project. It
will be the contractor's responsibility for providing safe access to all areas of the tank for
inspection and testing during the construction. OSHA approved scaffolding and shell
buggies will be necessary for the complete access of the tank.
Page 3. S81 Proposal
PRICE:
The cost for the above mentioned service is based on an hourly rate of $65.00/hr for
Welding Inspection and Coating Inspection. If contract requires contractor to furnish and
pay for Radiographic Testing, then HOT will select the locations of X-rays and grade film.
The cost of Services mentioned above is as follows:
WELDING AND ERECTION
INSPECTION.........................................................$6,240.00
NOTE: BASED ON 96 HOURS (3 HR MIN. CHARGED EACH SITE VISIT)
SURFACE PREPARATION AND PAINTING
INSPECTION(field)..................................................$4,875.00
NOTE: BASED ON 75 HOURS (3 HR MIN. CHARGED EACH SITE VISIT)
SURFACE PREPARATION AND PAINTING
INSPECTION(shop)..................................................$3,500.00
NOTE. BASED ON 3 DAYS AT SHOP IN DES MOINES, IOWA (TIME ONLY)
TOTAL COST OF
SERVICE..............................................................$14,615.00
All work will be conducted and billed at an hourly rate as shown above. The budget cost
for conducting the inspection will not exceed the cost above without written approval from
the owner/representative. Once the cost approaches the budget cost, the owner will be
notified and informed of the remaining work required to complete project
TERMS:
This proposal is offered to acceptance within 45 days. Payments to be made within 30
days of invoice date.
CONDITIONS:
This proposal assumes that the tank will be accessible for inspection and that any
restrictions requiring special work will affect the cost of this proposal.
INSURANCE:
HOT to provide insurance certificate upon request.
TIME OF PERFORMANCE:
All inspection visits will be scheduled with the engineer and contractor if required for
performing the necessary inspection and testing.
Page 4. S81 Proposal
ACCEPTANCE:
Should you find this proposal acceptable at the prices, terms, and conditions offered,
please indicate your acceptance by signing in the space provided.
Executed on this the _1day of 2001.
ACCEPTED
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