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R-04-02-26-8D2 - 2/26/2004RESOLUTION NO. R -04-02-26-8D2 WHEREAS, the City of Round Rock desires to retain professional appraisal services regarding the acquisition of right-of-way for the East Transmission Waterline, Phase II, and WHEREAS, Paul Hornsby & Company has submitted an engagement letter to provide said services, and WHEREAS, the City Council desires to enter into said engagement letter with Paul Hornsby & Company, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an engagement letter with Paul Hornsby & Company for appraisal services regarding the acquisition of right-of-way for the East Transmission Waterline, Phase II, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed., considered and formally acted. upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 26th day of February, 2004. NY ELL, Mayor A ST: City f Round Rock, Texas CHRISTINE R. MARTINEZ, City Secr ary ,aPFD�9kr Qp\::,')DMIA WORLDOX 10_/WDOX/RESOLUTI/R40226D2.WPD/Scc 02/18/2004 04:59 FAX 12002/009 �`N 1 PAUL HORNSBY & COMPANY I` REAL PROPERTY APPRAISERS AND CONSULTANTS December 4, 2003 Mr. Nyle Maxwell, Mayor City of Round Rock 221 E. Main Street Round Rock, TX 78664-5246 Re: Proposal for appraisal services relating to acquisition of right-of-way for the proposed extension of water lines along Chandler Road and FM 1460 in Round Rock, Williamson County, Texas. Dear Mayor Maxwell: At your request, I am pleased to provide this proposal for appraisal services on the above - captioned property. Terms of the assignment are summarized below. Real Estate to be Appraised: 1) Whole Property (Parcel 4 - John May): Approximately 6.0 acres of land improved with a single family residence and out buildings located along the southeast line of Chandler Road, east of Eagles's Nest Street. Part To Be Acquired: A 0.434 acre, t25'to:38' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. A garage structure is within the proposed easement acquisition area. Remainder: Approximately 6.0 acres of land improved with a single family residence and out buildings, subject to the above -referenced easement. 2) Whole Property (Parcel 5 - May Family, L.P.; Tract 1): Approximately 1.91 acres of land located at the southwest corner of Chandler Road and Sandy Brook Drive. EXHIBIT 11 a a 9 "An 2404 Rio Grande Street. Austin, Texas 78704 .512/477-6311. Fax 512/4771793 02/18/2004 04:53 FAX fa003/006 Mayor Maxwell December 4, 2003 Page 2 Real Estate to be Appraised (cont.): Part To Be Acquired: A 0.142 acre, _+30' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. Remainder: Approximately 1.91 acres of land, subject to the above -referenced easement. 2) Whole Property (Parcel 5 - May Famfly, L.P.; Tract 1): Approximately 1.91 acres of land located at the southwest corner of Chandler Road and Sandy Brook Drive. Part To Be Acquired: A 0.142 acre, _+30' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. Remainder: Approximately 1.91 acres of land, subject to the above -referenced easement. 3) Whole Property (Parcel 6 - May Family, L.P.; Tract 2): Approximately 98.26 acres of land, zoned both for residential and commercial uses, located at the southeast corner of Chandler Road and Sandy Brook Drive. Part To Be Acquired: A 0,582 acre, X25' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. The easement acquisition are is zoned both for residential and commercial uses. Remainder: Approximately 98.26 acres of land, subject to the above -referenced easement. 02/18/2004 04:59 FAX Mayor Maxwell December 4, 2003 Page 3 Real Estate to be Appraised (cant.): 4) fa 004/006 Whole Property (Parcel 8 - Nelson): Approximately 431.02 acres of land improved with a single family residence and out buildings located at the southeast corner of Chandler Road and FM 1460. Part To Be Acquired: A 0.548 acre, f35' wide water line easement irregular in shape and located in the far northwestern portion of the whole property. Remainder: Approximately431.02 acres ofland improved with a single family residence and out buildings, subject to the above -referenced easement. 5) Whole Property (Parcels 11 & 13 - WaWn): Approximately 95.434 acres of land located at the northeast corner of FM 1460 and CR 113/Kiphen Road. Parts To Be Acquired: a) A 0.358 acre, X25' wide water line easement irregular in shape and located near the western border of the whole property; and, b) A 0.853 acre, X25' wide water line easement irregular in shape and located near the western border of the whole property Remainder: Approximately 95.434 acres of land, subject to the above -referenced easements. 6) Whole Property (Parcel 12 - Selby): Approximately 5.0 acres of land improved with a single family residence located along the southeast line of FM 14605 north of CR 113/Kiphen Road. 02/18/2004 04:59 Fax IA 005/006 Mayor Maxwell December 4, 2003 Page 4 Real Estate to be Appraised (cont.): Part To Be Acquired: A 0.267 acre, t25' wide water line easement rectangular in shape and located near the western border of the whole property. Remainder: Approximately 5.00 acres of land improved with a single family residence , subject to the above -referenced easement. Purpose of the Appraisal: To estimate just compensation for the proposed acquisitions. Use of the Report: To assist the client in negotiations involving the acquisition of easements for the extension of water lines. ,Appraisal & Reporti:ng Standards; The appraisals will be developed and the reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. We will undertake complete appraisals, the results of which will be set forth in summary appraisal reports as defined by Standard Rule 2-2(b) of USPAP. Fee: Parcel 4) John May: $4,000 Parcel 5) May Family, LP. - Tract 1* $39500 Parcel 6) May Family, L.P. - Tract 2: $4,500 Parcel 8) Nelson; $3,250 Parcels 11 & 13) Wallin: $2,750 Total $21,500 The fee for each appraisal is payable upon completion of the respective assignment. 02/18/2004 04:59 FAX Mayor Maxwell December 4, 2003 Page 5 16008/006 Fee (cont.) The fee reflects an multi -parcel assignment and is contingent on all appraisals being undertaken concurrently. With the exception of Parcel 4, the quoted fees assume appraisal of land only. Should improvements need to be appraised, the fee would be raised to a mutually agreed amount. Time spent in addition to the initial appraisals, including, without limitation, meetings, depositions, mediation, arbitrations, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Paul Hornsby: $235/hour Staff Appraisers: $125-$200/hour Research Assistant: $85/hour Completion: As soon as possible, but not later than 60 days from authorization. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully Submitted, PAUL HORNSBY & COMPANY Paul Hornsby, MAI, SRA, CRE President PH/jjl Accepted; Date City of Round Rock Nyle Maxwell Mayor, City of Round Rock DATE: February 20, 2004 SUBJECT: City Council Meeting - February 26, 2004 ITEM: *8.D.2. Consider a resolution authorizing the Mayor to execute an engagement letter with Paul Hornsby & Company for appraisal services for right-of-way acquisition for the East Transmission Waterline, Phase N. Department: Legal Staff Person: Steve Sheets, City Attorney Justification: Appraisal services for right-of-way acquisition Funding: Cost: $42,000.00 Source of funds: Capital Project Funds (Self Financed Utility Funds) Outside Resources: Paul Hornsby & Company Background Information: Appraisal services for East Transmission Waterline, Phase II right-of-way acquisition. Public Comment: N/A EXECUTED DOCUMENT FOLLOWS 02/18/2004 04:59 FAX a002/O06 PAUL HORNSBY & COMPANY I� REAL PROPERTY APPRAISERS AND CONSULTANTS December 4, 2003 Mr, Nyle Maxwell, Mayor City of Round Rock 221 E. Main Street Round Rock, TX 78664-5246 Re: Proposal for appraisal services relating to acquisition ofright-of-way for the proposed extension of water lines along Chandler Road and FM 1460 in Round Rock, Williamson County, Texas. Dear Mayor Maxwell: At your request, I am pleased to provide this proposal for appraisal services on, the above - captioned property. Terms of the assignment are summarized below. Real Estate to be Appraised: 1) Whole Property (Parcel 4 - John May): Approximately 6.0 acres of land improved with a single family residence and out buildings located along the southeast line of Chandler Road, east of Eagles's Nest Street, Part To Be Acquired: A 0.434 acre, t25'to X38' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. A garage structure is within the proposed easement acquisition area. Remainder: Approximately 6.0 acres of land improved with a single family residence and out buildings, subject to the above -referenced easement. 2) Whole Property (Parcel 5 - May Family, L.P.; Tract 1): Approximately 1.91 acres of land located at the southwest corner of Chandler Road and Sandy Brook Drive. 2404 Rio Grande Street- Austin, Texas 7$704 .512/477-6311. Fax 512/477.1793 02/18/2004 04:33 FAX Mayor Maxwell December 4, 2003 Page 2 Real Estate to be Appraised (cont.): a 003/006 Part To Be Acquired: A 0.142 acre, X30' wide water line easement nearly rectangular in shape and located along the northern border of the whole property, Remainder: Approximately 1.91 acres of land, subject to the above -referenced easement. 2) Whole Property (Parcel 5 - May Family, L.P.; Tract 1): Approximately 1.91 acres of land located at the southwest comer of Chandler Road and Sandy Brook Drive. Part To Be Acquired: A 0.142 acre, f30' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. Remainder: Approximately 1.91 acres of land, subject to the above -referenced easement. 3) Whole Property (Parcel 6 - May Family, L.P.; Tract 2): Approximately 98.26 acres of land, zoned both for residential and commercial uses, located at the southeast corner of Chandler Road and Sandy Brook Drive. Part To Be Acquired: A 0.582 acre, +_25' wide water line easement nearly rectangular in shape and located along the northern border of the whole property. The easement acquisition are is zoned both for residential and commercial uses. Remainder: Approximately 98.26 acres of land, subject to the above -referenced easement. 02/18/2004 04:59 FAX Mayor Maxwell December 4, 2003 Page 3 Real Estate to be Appraised (cont.): 4) [a 004/006 Whole Property (Parcel 8 - Nelson): Approximately 431.02 acres of land improved with a single family residence and out buildings located at the southeast corner of Chandler Road and FM 1460. Part To Be Acquired: A 0.548 acre, f35' wide water line easement irregular in shape and located in the far northwestern portion of the whole property. Remainder: Approximately431.02 acres of land improved with a single family residence and out buildings, subject to the above -referenced easement. 5) Whole Property (Parcels 11 & 13 - Wallin): Approximately 95,434 acres of land located at the northeast corner of FM 1460 and CR 113/Kiphen Road. Parts To Be Acquired: a) A 0.358 acre, X25' wide water line easement irregular in shape and located near the western border of the whole property; and, b) A 0.853 acre, f25' wide water line easement irregular in shape and located near the western border of the whole property Remainder: Approximately 95.434 acres of land, subject to the above -referenced easements. 6) Whole Property (Parcel 12 - Selby): Approximately 5.0 acres of land improved with a single family residence located along the southeast line of FM 1460, north of CR 113/Kiphen Road. 02/18/2004 04:59 FAX 005/006 Mayor Maxwell December 4, 2003 Page 4 Real Estate to be Appraised (cont): Part To Be Acquired: A 0.267 acre, f25' wide water line easement rectangular in shape and located near the western border of the whole property. Remainder: Approximately 5,00 acres of land improved with a single family residence , subject to the above -referenced easement. Purpose of the Appraisal: To estimate just compensation for the proposed acquisitions. Use of the Report: To assist the client in negotiations involving the acquisition of easements for the extension of water lines. ,Appraisal & Reporting Standards; The appraisals will be developed and the reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. We will undertake complete appraisals, the results of which will be set forth in summary appraisal reports as defined by Standard Rule 2-2(b) of USPAP. Fee: Parcel 4) John May; $4,000 Parcel 5) May Family, LP. - Tract 1: $3,500 Parcel 6) May Family, L.P. - Tract 2: $4,500 Parcel 8) Nelson; $3,250 Parcels l l & 13) Wallin: $2,750 Total $213500 The fee for each appraisal is payable upon completion of the respective assignment. 02/18/2004 04:59 FAX Mayor Maxwell December 4, 2003 Page 5 a 006/006 Fee (cont.) The fee reflects an multi -parcel assignment and is contingent on all appraisals being undertaken concurrently. With the exception of Parcel 4, the quoted fees assume appraisal of land only. Should improvements need to be appraised, the fee would be raised to a mutually agreed amount. Time spent in addition to the initial appraisals, including, without limitation, meetings, depositions, mediation, arbitrations, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Paul Hornsby: $235/hour Staff Appraisers: $125-$200/hour Research Assistant: S85/hour Completion: As soon as possible, but not later than 60 days from authorization. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully Submitted, PAUL HORNSBY & COMPANY Paul Hornsby, MAI, SRA, CRE President PH/jjl Accepted: 1) oC71_ Date City of Round Rock axwell Mayor, City of Round Rock