R-12-11-20-G7 - 11/20/2012RESOLUTION NO. R -12-11-20-G7
WHEREAS, on January 20, 1999, the City of Round Rock ("City") and Ryan Sanders Ryan,
Inc. ("RSR") entered into that one certain Convention Center Complex Lease Agreement ("Lease")
which was thereafter assigned on March 29, 1999 to Round Rock Baseball Club, Inc. ("RRBI"), and
WHEREAS, the RRBI has submitted a letter requesting the expenditure of funds for Capital
Repair Work and Capital Improvement Work, attached hereto as Exhibit "A", and
WHEREAS, Article V, Section 5.12, of the Lease sets forth the procedures and process for the
approval of Capital Repair Work and Capital Improvement Work and require that such be approved by
the City Council, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the proposed Capital Repair Work and Capital Improvement Work and expenditure of
funds for the Convention Center Complex, as set forth in Exhibit "B", attached hereto and incorporated
herein for all purposes, are hereby approved.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 20th day of November, 2012.
h'1
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
O:\wdox\SCClnts\0112\ 1204\MUNICIPAL\00262105.DOC/rmc
November 5, 2012
Cheryl Delaney
Finance Director
City of Round Rock TX
Dear Cheryl,
Please accept this letter as our request for City approval to access funds contained in
Capital Repair Fund #593 and Capital Improvement Fund #595 for the following
projects:
Capital Repair Fund #593 — Total Request $250,000
Replacement Wall Padding $60,000
Replacement Dugout Rail Padding $9,000
Replacement of carpet in Club House and Control Room $31,500
Replacement of (5) HVAC units $30,000
Replacement of Roof over Clubhouse, Batting Cage, United Heritage Center
$75,000
Replacement of Concourse Lighting to LED $10,000
Repair of manual perimeter gate $3,500
Replacement of trim in United Heritage Center $12,500
Replacement/Repair of concourse restroom sinks $12,500
Replacement/Repair of ceiling grid/tile in kitchen/concession areas $6,000
Capital Improvement Fund #595 — Total Request $100,000
- Seating, Increase railings to 42", Handicap Railings
We thank you for your consideration and are available to answer any questions you may
need help with.
Respectfully,
George King
Vice-President/General Manager
3400 East Palm Valley Blvd. * Round Rock, TX 78665 * Phone 512.255.2255 * Fax S12.25S.1558
Round RockExpress.com
Triple -A Affiliate of the Texas Rangers
EXHIBIT
I "An
Proposed Capital Expenditures for Convention Center
FY 2013
Replacement Wall Padding
Replacement Dugout Rail Padding
Replacement of Carpet in Club House & Control
Room
Replacement of (5) HVAC units
Replacement of Roof over Clubhouse, Batting Cage,
United Heritage Center
Replacement of Concourse Lighting to LED
Repair of Manual Perimeter Gate
Replacement of Trim in United Heritage Center
Replacement/Repair of Concourse Restroom Sinks
Replacement/Repair of Ceiling Grid/Tile in
Kitchen/Concession Areas
FY 12 Items Not Received by Year End (Blackout
Panels, Bathroom Partitions, Door Strike)
TOTAL CAPTIAL REPAIRS
$ 60,000
9,000
31,500
30,000
75,000
10,000
3,500
12,500
12,500
mm
17,793
$ 267,793
Seating, Increase Railings to 42", Handicap Railings $ 100,000
Water Tower Replica 100,000
TOTAL CAPITAL IMPROVEMENTS
$ 200,000
EXHIBIT
"B"
City of Round Rock
Capital Repair Fund #593
2012-2013 Proposed Budget
Beg. Est. Unreserved Fund Balance 10/1/12
$ 45,234 $
45,234 $
45,236 $
71,868
REVENUES
Interest Income
55
55
87
55
Transfer from Hotel Fund
250,000
250,000
250,000
250,000
Total Revenues
250,055
250,055
250,055
250,087
Available Balance
295,289
295,289
295,323
321,923
EXPENDITURES:
Repairs to Dell Diamond
250,000
250,000
223,455
267,793
Add'I Repairs to Dell Diamond (Rev #1)
0
30,000
0
0
Subtotal 2013 Expenditures
250,000
280,000
223,455
267,793
Total Expenditures
250,000
223,455
280,000
267,793
Estimated Unreserved Fund Balance 9/30/13
$ 45,289 $
15,289 $
71,868 $
54,130
City of Round Rock
Capital Improvement Fund #595
2012-2013 Proposed Budget
Beg. Est. Unreserved Fund Balance 10/1/12
REVENUES
Interest Income
Transfer from Hotel Fund
Total Revenues
Available Balance
EXPENDITURES:
Improvements to Dell Diamond
Subtotal 2013 Expenditures
Total Expenditures
Estimated Unreserved Fund Balance 9/30/13
$ 80 $
75
100,000
100,075
79 $ 2,802
20 25
100,000 200,000
100,020 200,025
100,099 202,827
100,000 97,297 200,000
100,000 97,297 200,000
100,000 97,297 200,000
$ 155 $ 2,802 $ 2,827
ROUND ROCK, TEXAS City Council Agenda Summary Sheet
PURPOSE PASSION. PROSPERITY.
Agenda Item No. G7.
Consider a resolution approving the budget and authorizing the expenditure of funds for
capital repair work and capital improvement at the Convention Center Complex (Dell
Aeenda Caption: Diamond).
Meetine Date: November 20. 2012
Finance
Staff Person making presentation: Cheryl Delaney
Finance Director
Item Summary:
As stated in the Convention Center Complex Lease Agreement, the Lessee (Round Rock Baseball) must provide the
City a proposed schedule and budget for Capital Repair Work and Capital Improvements to be completed at the
Complex. The City, as owner of the Complex, must pay for the applicable repairs and improvements from Hotel
Occupancy Taxes set aside in a Capital Repair Work Account. Repairs include replacement of padding, carpet, HVAC
units, roofing, perimeter gate, trim, sinks, ceiling grid and tiles, and new electrical service. This budget also allocates
funding for items originally approved in FY 12, but not received or completed prior to year end, including blackout
panels, bathroom partitions, and door strikes. Additionally, this budget includes funding and expenditures related
to installing a replica water tower at the Dell Diamond that will be paid for equally between the Capital
Improvement Fund and the Round Rock Express.
Cost:
Source of Funds:
Capital Repair $250,000
Hotel Occupancy Tax Fund
Recommended Action: Approval
Capital Improvement $200,000