R-12-12-06-F3 - 12/6/2012RESOLUTION NO. R -12-12-06-F3
WHEREAS, the Capital Area Council of Governments ("CAPCOG") has submitted a Letter
Agreement for continued participation in the CAPCOG Regional Emergency Notification System for
the period of October 1, 2012 and ending September, 2013; and
WHEREAS, the City Council desires to approve the Letter Agreement with CAPCOG, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City a Letter
Agreement with CAPCOG for use of the Emergency Notification System, a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended
RESOLVED this 6th day of December, 2012.
A/L-'�
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
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Capital Area Council of Governments
6800 Burleson Road, Building 310, Suite 165 Austin, Texas 78744-2306
(p) 512.916.6000 (f) 512.916.6001
www.capcog.org
EXHIBIT
„A»
Betty Voights, Executive Director
BASTROP BLANCO BURNET CALDWELL FAYETTE HAYS LEE LLANO TRAVIS WILLIAMSON
October 19, 2012
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Re: Emergency Notification System
Dear Mayor McGraw:
This letter agreement authorizes the City of Round Rock to use the Emergency Notification
System provided by the Capital Area Council of Governments under the terms and conditions
set out below, for the period beginning October 1, 2012 and ending September 30, 2013.
The City of Round Rock agrees to use the Emergency Notification System solely in accordance
with the latest revision of the CAPCOG Emergency Notification System (ENS) Policies and
Procedures as approved by the CAPCOG Executive Committee. CAPCOG agrees to perform
the duties assigned to it in the latest revision of the CAPCOG Emergency Notification System
(ENS) Policies and Procedures as approved by the CAPCOG Executive Committee.
Upon execution of this letter agreement, CAPCOG will bill the City of Round Rock $1695 to
cover all or some part of the operating expenses associated with use of the Emergency
Notification System for the contract period. Payment to CAPCOG is expected within ninety (90)
days of receipt of an invoice.
If the City of Round Rock receives a request under the Texas Public Information Act for
disclosure of any of the ENS 9-1-1 database information, the City of Round Rock agrees not to
disclose the information prior to notification of CAPCOG's Emergency Communications
Department in writing within two business days of the receipt of the request so that CAPCOG
may advise the City of Round Rock regarding the request.
CAPCOG may terminate this agreement at any time. However, if the City of Round Rock
violates the CAPCOG Emergency Notification System (ENS) Policies and Procedures and does
not correct the violation within five business days after CAPCOG gives the City of Round Rock
notice of the violation, this constitutes grounds for termination of this agreement. CAPCOG may
terminate this agreement by notifying the City of Round Rock in writing of its intent to terminate,
and the agreement terminates 15 calendar days after the date on the notice.
At its sole discretion, CAPCOG may immediately disable the City of Round Rock's user account
while an investigation into the violation is being conducted or while the agreement is being
terminated.
Each individual signing this agreement on behalf of a party warrants that he or she is legally
authorized to do so and that the party is legally authorized to perform the obligations
undertaken.
CapitaAAr,, Council of Governments
By
Betty Voights
Executive Director
City of Round Rock
By
Name
Title
Capital Area Council of Governments
6800 Burleson Road, Building 310, Suite 165 Austin, Texas 78744-2306
(p) 512.916.6000 (f) 512.916.6001
www. capcog. org
Betty Voights, Executive Director
BASTROP BLANCO BURNET CALDWELL FAYETTE HAYS LEE LLANO TRAVIS WILLIAMSON
October 19, 2012
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Re: Emergency Notification System
Dear Mayor McGraw:
Attached please find the letter agreement authorizing your jurisdiction's continued participation
in the CAPCOG Regional Emergency Notification System (ENS) for the period October 1, 2012
through September 30, 2013.
Enclosed are two originals of the Letter Agreement. Please sign and retain one copy for your
files. Return the second copy by mail to:
Capital Area Council of Governments, Homeland Security Division
6800 Burleson Road, Building 310, Suite 165
Austin, TX 78744
Upon receipt of a copy of this agreement, we will prepare an invoice and submit it to you for
payment. The amount of this invoice will be the same as in previous years.
If you have any questions, please contact Ed Schaefer, Director of Homeland Security, at 512-
916-6026 or eschaefer@capcoq.org. Thank you for your support of this important regional
program.
Sincerely,
Betty Voights
CC: Chief Bryan Williams
Brad Bradford
Enclosures
ROUND ROCK, TEW City Council Agenda Summary Sheet
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. F3.
Consider a resolution authorizing the Mayor to execute a letter agreement with the
Capital Area Council of Governments (CAPCOG) for the use of Emergency Notification
Agenda Caption: System.
Date: December 6. 2012
Department: Fire
Staff Person making presentation: David Coatn
Fire Chief
Item Summary:
This letter agreement continues the City of Round Rock's participation in the CAPCOG Regional Emergency
Notification System (ENS) for the period of October 1, 2012 and ending September 30, 2013.
The ENS system uses a "reverse dialing" telephone method to notify communities or public safety forces of critical
emergency information in situations where property or human life is in danger.
Since this ENS system inception in 2004, CAPCOG has continued to work to enhance the capabilities and reliability of
the system.
Cost: $1,695.00
Source of Funds: General Fund
Recommended Action: Approval
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Capital Area Council of Governments
6800 Burleson Road, Building 310, Suite 165 Austin, Texas 78744-2306
(p) 512.916.6000 (f) 512.916.6001
www.capcog.org
Betty Voights, Executive Director
BASTROP BLANCO BURNET CALDWELL FAYETTE HAYS LEE LLANO TRAVIS WILLIAMSON
October 19, 2012
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Re: Emergency Notification System
Dear Mayor McGraw:
This letter agreement authorizes the City of Round Rock to use the Emergency Notification
System provided by the Capital Area Council of Governments under the terms and conditions
set out below, for the period beginning October 1, 2012 and ending September 30, 2013.
The City of Round Rock agrees to use the Emergency Notification System solely in accordance
with the latest revision of the CAPCOG Emergency Notification System (ENS) Policies and
Procedures as approved by the CAPCOG Executive Committee. CAPCOG agrees to perform
the duties assigned to it in the latest revision of the CAPCOG Emergency Notification System
(ENS) Policies and Procedures as approved by the CAPCOG Executive Committee.
Upon execution of this letter agreement, CAPCOG will bill the City of Round Rock $1695 to
cover all or some part of the operating expenses associated with use of the Emergency
Notification System for the contract period. Payment to CAPCOG is expected within ninety (90)
days of receipt of an invoice.
If the City of Round Rock receives a request under the Texas Public Information Act for
disclosure of any of the ENS 9-1-1 database information, the City of Round Rock agrees not to
disclose the information prior to notification of CAPCOG's Emergency Communications
Department in writing within two business days of the receipt of the request so that CAPCOG
may advise the City of Round Rock regarding the request.
CAPCOG may terminate this agreement at any time. However, if the City of Round Rock
violates the CAPCOG Emergency Notification System (ENS) Policies and Procedures and does
not correct the violation within five business days after CAPCOG gives the City of Round Rock
notice of the violation, this constitutes grounds for termination of this agreement. CAPCOG may
terminate this agreement by notifying the City of Round Rock in writing of its intent to terminate,
and the agreement terminates 15 calendar days after the date on the notice.
At its sole discretion, CAPCOG may immediately disable the City of Round Rock's user account
while an investigation into the violation is being conducted or while the agreement is being
terminated.
Each individual signing this agreement on behalf of a party warrants that he or she is legally
authorized to do so and that the party is legally authorized to perform the obligations
undertaken.
Capital Ar Council of Governments
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Betty Voights
Executive Director
City of Round F3ock
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