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R-13-01-10-F4 - 1/10/2013RESOLUTION NO. R -13-01-10-F4 WHEREAS, on November 26, 2002, the City of Round Rock adopted a written policy to establish a systematic, fair and consistent procedure for naming and renaming City Facilities, Park Lands and Streets ("Naming Policy"), and WHEREAS, on March 25, 2010 the City Council revised said Naming Policy; and WHEREAS, the City wishes to revise said Naming Policy, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the revised City of Round Rock Policy for Naming and Renaming City Facilities, Park Lands, and Streets, attached hereto as Exhibit "A" and incorporated herein, is hereby approved and adopted. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 10th day of January, 2013. at3�14�,� ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: (-�- SARA L. WHITE, City Clerk O:\wdox\SCClnts\0112\1304WUNICIPAU00264263 DOC CITY OF ROUND ROCK POLICY FOR NAMING AND RENAMING CITY FACILITIES, PARK LANDS, AND PUBLIC STREETS I. PURPOSE The purpose of this policy is to establish a systematic, fair, and consistent policy and process for naming and renaming City facilities, park lands, and public streets. This policy provides for citizen input, research by and a report from the Historic Preservation Commission, (the "HPC'), and City Council approval to adopt all names. II. INTENT The success and vitality of the City depends on the contributions and support from citizens, volunteers, financial donors, community leaders and officials. The City welcomes the opportunity to honor those who have demonstrated outstanding service and have worked to enhance the community. A fair and impartial policy is necessary to ensure that naming or renaming facilities, park lands, and public streets for an individual, group or corporation is reserved for those most deserving and appropriate, and to recognize substantial gifts benefitting the City. Further, the policy shall ensure that naming and renaming decisions are not influenced by personal prejudice, favoritism, political pressure or temporary popularity. Honorees may include individuals, groups, companies or corporations. III. OBJECTIVES The naming process for City facilities, park lands, and public streets should: Advance the reputation of the City as well as increase understanding and public support for its programs; Ensure ready identification or geographical association by the public; Encourage public participation in the naming, renaming and dedication of City facilities, park lands, and public streets; Encourage naming and renaming of City facilities, park lands, and public streets in accordance with the geographical, cultural, historical or ecological features indigenous to the site and the community; and Encourage the dedication of lands, facilities, or donations by individual and groups. IV. CRITERIA A. GENERAL CRITERIA The naming of City facilities, park lands, and public streets may be based upon consideration of the following: 1. A monetary grant, donation or bequest to the City; EXHIBIT 265364 "Aa 2. A substantial community service that has had a major impact or benefit to a large sector of the City from an individual who has: a. demonstrated dedication to service in ways that bring special credit to the City, and/or b. volunteered and given extraordinary help to individuals, families, groups or community services; 3. An in memoriam honor for a deceased individual; 4. The honoring of a living individual, which request will be subject to the most careful examination; and 5. The honoring of City elected officials, management, staff or appointed public officials, who may only be considered after their employment or public service has been concluded for a minimum of one year. B. CITY FACILITIES 1. As a general policy, City facilities shall be named in accordance with geographical, historical or ecological features indigenous to the site or to the immediate vicinity of the site. 2. Requests to name City facilities for an individual or group are to be evaluated on the basis of the following: a. whether the individual has made a significant monetary gift or significant land gift to the City; or b. whether the individual has made a significant contribution to the community of Round Rock. C. PUBLIC STREETS This policy is applicable to streets only after a street has been dedicated as public. 1. The "General Criteria" set out herein in Section IV, Subsection A shall also apply to the naming or renaming of public streets. 2. A public street shall not be renamed unless the owners of two-thirds of the linear feet of the abutting properties agree to change the name of the street to the proposed name. Individuals and groups submitting the renaming request shall be required to provide a notarized list of the concurring property owners documenting their agreement. 3. The name of a street that is located within a designated historical district shall not be changed unless there are compelling reasons for such change. 265364 D. PARK LANDS 1. Regional/City level parks may be named after a geographical designation, a predominant physical feature of the land, an historical name, an organization, or the name of an individual. 2. Community and neighborhood level parks should be named after the subdivision which dedicated the land, the name of the neighborhood, an organization, or the name of an individual. 3. The word "Park" should be added to the specific name of the park. 4. Areas, facilities, and accessories (such as playgrounds, pavilions or sports fields) within a park may be named differently, using the criteria delineated herein. RENAMING OF CITY FACILITIES, PARK LANDS, AND PUBLIC STREETS Renaming of City facilities, park lands, and public streets is strongly discouraged. Once public property is named after an individual, the name of the public property should not be changed unless there are compelling reasons presented for such change. Requests to change the name of public property will be subject to the most critical examination so as not to diminish the original justification for the existing name or discount the value of the prior contributors. V. PROCEDURES A. SUBMISSION OF REQUESTS Proposals to name or rename City facilities, park lands, and public streets for reasons other than to honor an individual shall be presented to and considered by the City Council. Requests for the naming or renaming of City facilities, park lands, and public streets to honor an individual shall be first submitted in writing to the City Manager. The person(s) submitting such request shall provide written background information regarding the rationale supporting the request, including biographical information. Any letters from appropriate organizations and/or individuals which provide evidence of substantial local support for the request shall be submitted along with the request. B. SUBMISSION TO THE HPC The City Manager shall submit the request to name or rename a facility in honor of an individual to the HPC. The HPC shall research, review and study the request and all supporting documentation and supplemental information as it relates to the general criteria in paragraph IV.A above. The City Manager and appropriate City staff shall bring to the HPC any information from staff that will assist in the HPC's review and consideration of the request. 265364 C. SUBMISSION TO CITY COUNCIL Following its research and review of the request, the HPC shall prepare a written report for the City Manager that summarizes its review. The City Manager will then forward the report to the City Council. Following receipt of the report by the Council, the request to name or rename a facility in honor of an individual may be placed by two or more members of the City Council on the Council's agenda for consideration by the Council. The City Council shall make the final determination regarding the naming or renaming of City facilities, park lands, and public streets in honor of an individual. 265364 :K, TEXAS City Council Agenda Summary Sheet t PROSPERITY. Agenda Item No. F4. Consider a resolution amending the policy for naming and renaming city facilities, parks Agenda Caption: and streets. Date: January 10, 2013 rtment: Administration Staff Person making presentation: Steve Norwood Mana Item Summary: This item will make revisions to the policy which lays out how city facilities, parks, and streets are named. A redline of the policy is attached showing the proposed changes. Cost: N/A — No cost to make these amendments Recommended Action: Approval