R-13-02-14-F3 - 2/14/2013RESOLUTION NO. R -13-02-14-F3
WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local
governments and agencies of the state to enter into agreements with one another to perform
governmental functions and services, and
WHEREAS, the City of Round Rock wishes to enter into an Interlocal Cooperation Agreement
with the City of Austin, Austin Independent School District through its Police Department, City of
Georgetown through its Police Department, Hays County through its Sheriff's Office, City of
Pflugerville through its Police Department, City of San Marcos through its Police Department, Travis
County through its Sheriff's Office, University of Texas through its Police Department, and
Williamson County through its Sheriffs Office (collectively referred to as the "Partner Agencies") for
the purpose of establishing sustainment funding for the Austin Regional Intelligence Center (ARIC),
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an Interlocal
Cooperation Agreement For Sustainment Funding For The Austin Regional Intelligence Center
(ARIC), a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
O:\wdox\SCCI nts\0l 12\ 1304\MUNICIPAL\00267677.DOC/rmc
RESOLVED this 14th day of February, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
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SARA L. WHITE, City Clerk
EXHIBIT
„A»
INTERLOCAL COOPERATION AGREEMENT
FOR SUSTAINMENT FUNDING FOR THE
AUSTIN REGIONAL INTELLIGENCE CENTER (ARIL)
This Interlocal Cooperation Agreement (the Agreement) is made and entered by and
between the following parties: the City of Austin, Austin Independent School District through
its Police Department, City of Georgetown through its Police Department, Hays County through
its Sheriff's Office, City of Pflugerville through its Police Department, City of Round Rock
through its Police Department, City of San Marcos through its Police Department, Travis County
through its Sheriff's Office, University of Texas through its Police Department, and Williamson
County through its Sheriff's Office (collectively referred to as the "Partner Agencies") for the
purpose of establishing sustainment funding for the Austin Regional Intelligence Center (ARIC
or Center).
RECITALS
The Austin Regional Intelligence Center (ARIC) is a collaborative effort of ten public
safety agencies in Hays, Travis and Williamson Counties. ARIC Partner Agencies work together
to provide resources, expertise, and information to the Center. ARIC focuses on regional public
safety data analysis. The mission of ARIC is to maximize the ability to detect, prevent,
apprehend, and respond to criminal and terrorist activity.
During the summer and fall of 2010, each of the ARIC Partner Agencies' governing
bodies approved an Interlocal Cooperation Agreement that established and outlined the intent of
the Partner Agencies to centralize efforts and co -locate (Original ARIC Agreement). Further, the
Original ARIC Agreement established a framework for the organization of the ARIL. The
Original ARIC Agreement set out a common understanding of the policies and procedures that
the ARIC currently follows in providing criminal intelligence and coordination of law
enforcement service to the citizens in the Austin -Round Rock metropolitan area.
The Original ARIC Agreement assigns the primary responsibility for the operation of the
ARIC to the City of Austin through its Police Department (APD). Further, the Original ARIC
Agreement assigns the City of Austin as the Fiscal Agent for grants provided in support of ARIC,
and requires that it provide office space, equipment, and supplies in order to carry out the
administrative operation of ARIC. This Agreement recognizes and continues those assignments
of duties.
Authority for entering into this Agreement is found in the Interlocal Cooperation Act,
Texas Government Code Chapter 791.
AGREEMENT
1. Definitions.
A. Annual Assessment means the proportionate share of the Operating Costs stated
in the Budget by all Partner Agencies determined in accordance with that Partner
Agency's participation level determined as described in 2. B. and as detailed on Exhibit
A of that Fiscal Year's approved Budget.
B. Qjjy means the City of Austin.
C. Operating Costs are all costs associated with direct purchase of goods and
services, including but not limited to computer hardware, computer software, and
hardware and software maintenance and replacement. Operating Costs also include
technology enhancements necessary to improve the efficiency and effectiveness of ARIC.
D. Fiscal Year means the fiscal year adopted by the City. The Fiscal Year in effect
as of the execution of this Agreement commences on October 1st of each year and ends
the following September 30th.
E. Original ARIC Agreement means the Interlocal Agreement that established the
ARIC in calendar year 2010.
F. Partner Agencies means the entities that are parties to the Original ARIC
Agreement and that are parties to this Agreement.
G. All terms and definitions described in the Original ARIC Agreement have the
same meaning in this Agreement and are fully incorporated in it.
Page 2
2. Budget.
A. Proportional Cost Allocation. The annual Operating Costs shall be shared based
on the participation levels of each Partner Agency. The Partner Agencies have identified
the number of sworn personnel in each Partner Agency that are in positions that will use
the services provided by this Agreement, as shown in Exhibit A ("Identified Positions").
The formula for the participation level for each Partner Agency is the approved Budget
for Operating Costs divided by the total number of Identified Positions in all Partner
Agencies. This per Identified Position contribution is multiplied by the number of
Identified Positions in a Partner Agency. The Partner Agencies may modify the number
of Identified Positions as needed each Fiscal Year. Each Partner Agency's Annual
Assessment includes amounts that may be held in reserve in anticipation of future
hardware replacements. Costs that are incurred to benefit only one individual Partner
Agency shall be paid only by the Partner Agency benefiting from such ARIC
enhancements.
B. Annual Budget. The Director of ARIC shall prepare an annual budget on a Fiscal
Year basis and submit this budget to the Operational Management Team. The
Operational Management Team shall review and adjust the Budget, as needed, and then
submit the Budget to the Executive Board. The Executive Board shall, no later than
March 1st of each year, recommend that each Partner Agency approve the Budget and
appropriate its Annual Assessment in its budget for its next fiscal year.
C. Budgeted Expenditures. After the Budget has been approved and funded by the
Partner Agencies, the City is authorized to incur costs in accordance with the Budget.
Any costs to be incurred in excess of the approved and funded Budget require additional
budget approval and funding by all of the Partner Agencies, or re -allocation of existing
funds by the Executive Board.
D. Funding Transfers to City. Once each Partner Agency appropriates its Annual
Assessment in its annual budgetary process, the City shall provide timely and accurate
invoices as described in this 2. D. under subsection a) to facilitate the transfer of funds by
each Partner Agency to City. The City and the Partner Agencies shall each comply with
the following procedures to facilitate payment by City to the ARIC vendors and
contractors:
Page 3
a). Invoice for Annual Assessment. At least 30 days prior to the beginning
of each Fiscal Year, the City shall send each Partner Agency an invoice for its
Annual Assessment.
b). Approval of Invoice Amount. Each Partner Agency must notify City in
writing within 15 business days after receipt of the invoice for the Annual
Assessment if its invoice does not correctly state its Annual Assessment.
c). Payment Instructions. City must provide payment instructions to each
Partner Agency for the transfer of Partner Agency funds to the City.
d). Partner Agency Funds. Each Partner Agency must pay its Annual
Assessment to the City no later than 60 calendar days after receipt of the invoice.
3. ARIC Fund.
A. The City shall establish a separate fund for ARIC in its accounting records
("ARIC Fund") that is dedicated to the administration of the ARIC. All funds
received from Partner Agencies and other ARIC revenues, including income
earned from investment of the ARIC Fund, shall be credited to the ARIC Fund.
All ARIC obligations shall be debited from the ARIC Fund. The records for the
ARIC Fund shall be maintained in compliance with generally accepted accounting
principles.
B. Investment Income. The ARIC Fund is invested by City in the same manner as
City invests its excess funds. Any income earned on the funds invested from the
ARIC Fund is credited to the ARIC Fund for the benefit of the ARIC, unless
otherwise required by law. Any income earned in the current year will be
retained and used to fund anticipated and unanticipated costs in subsequent years,
as approved by the Operational Management Team and the Executive Board.
C. Quarterly Statements. Within 30 days after the end of each quarter, City must
provide quarterly statements showing the credits to and debits from the ARIC
Fund, including any income earned, to each Partner Agency. The quarterly
statements must include beginning and ending ARIC Fund balances. Statements
for `year-end' fund status must be provided as soon after year-end closeout as
possible but in no event more than 45 days after the end of the Fiscal Year.
Page 4
D. Payments. Subject to the availability of sufficient funds in the ARIC Fund, the
City shall pay ARIC contractors and vendors in compliance with the Texas
Prompt Payment Act.
E. Reports, The City shall provide each Partner Agency with a monthly report
comparing the Budget with the actual expenses incurred in that month and in the
current Fiscal Year to date. This report will be provided during the monthly
Operational Management Team meeting.
4. Funding. The Partner Agencies specifically acknowledge that funding for each Partner
Agency's Annual Assessment must go through that Partner Agency's normal budgeting process;
and after approval by its governing body, is payable from current revenue available to each
funding Partner Agency in compliance with 2. D.
5. Failure to Appropriate or Partial Funding. If any Partner Agency fails to appropriate
its Annual Assessment by the first day of the Fiscal Year for which the Operating Budget is
applicable ("Unfunded Party") or appropriates less than its Annual Assessment for any year, or if
any Partner Agency fails to pay all of its Annual Assessment, ("Underfunding Party"), the other
Partner Agencies, acting through the Executive Board, may take one or more of the following
actions:
A. Suspension of Representation. Remove the Unfunded Party from the Operational
Management Team and Executive Board, if applicable, and suspend the voting rights for
the Unfunded Party.
B. Notice of Unfunding. Send the Unfunded Party a notice re -stating the amount
due. Each Partner Agency acknowledges that its future right to participate in ARIC is
dependent upon fully paying its Annual Assessment each year.
C. Budget Revision. Amend the Operating Budget by reducing costs and/or
increasing the amounts paid by the other Partner Agencies if the Unfunded Party opts not
to continue to participate.
6. Relationship of Parties and Liability. Nothing in this Agreement shall be deemed to
create an employment relationship between any of the Partner Agencies. The Partner Agencies
do not waive and do intend to assert any available defenses and/or limitations on liability. No
Partner Agency shall be considered to be an agent of any other Partner Agency. The Partner
Page 5
Agencies acknowledge that none of the parties has waived its sovereign immunity by entering
into this Agreement.
7. Amendments.
A. This Agreement may be modified only by a writing properly executed by each of
the Partner Agencies. Any representation or promise made after the execution of this
Agreement and any modification or amendment of this Agreement shall NOT be binding
on the Partner Agencies unless made in writing and properly executed by each of the
Partner Agencies.
B. This Agreement may be amended to include one or more additional parties as
Partner Agencies. A new Partner Agency must first be agreed upon by a majority of the
Executive Board, with final approval by the Chair before an amendment is written. The
governing body of the new Partner Agency and the governing body of each current
Partner Agency governing body must sign the amendment to this agreement that adds the
new Partner Agency and binds the new Partner Agency to all of the terms and conditions
contained in this Agreement.
8. Term of Agreement.
A. Effective Date. This Agreement shall commence on the date of execution by the
last of the parties to sign this Agreement. Once effective, the initial term of this
Agreement shall terminate on the same date as the then current term of the Original
ARIC Agreement.
B. Renewal Term(s). Subject to continued funding, this Agreement shall renew
annually automatically, unless terminated as provided herein. Each additional renewal
term shall terminate on the same date as the renewal term of the Original ARIC
Agreement that begins on the date of the renewal term of this Agreement.
C. Termination. A party to this Agreement may terminate its involvement in this
Agreement upon 60 days written notice to the other parties.
9. Assignment. A party to this Agreement may not assign or transfer its interests or
obligations under this Agreement.
10. Complete Agreement. This Agreement constitutes the entire Agreement and
understanding between the parties and supersedes all previous agreements, understandings,
Page 6
discussions, or representations concerning its subject matter. This agreement does not supersede
or otherwise change the terms of the Original ARIC Agreement.
11. Severability. If a court of competent jurisdiction determines that a term or provision of
this Agreement is void or unenforceable, the remainder of this Agreement remains effective to
the extent permitted by law.
12. Third Party Beneficiaries. This Agreement is not intended, and should not be construed,
to create any right or benefit, substantive or procedural, enforceable at law or otherwise by any
third party against the parties, the United States, or the officers, employees, agents, or other
associated personnel thereof.
13. Miscellaneous.
A. This Agreement is subject to the provisions of any agreement made between the
parties to this Agreement and the United States Government relative to the expenditure of
federal funds for the development of the ARIC.
B. Each individual signing this Agreement on behalf of a party warrants that he or
she is legally authorized to do so and that the party is legally authorized to perform the
obligations undertaken.
14. Notice.
A. All notices sent pursuant to this Interlocal Agreement shall be in writing and may
be hand delivered, or sent by registered or certified mail, postage prepaid, return receipt
requested.
B. When notices sent are hand delivered, notice shall be deemed effective upon
delivery. When notices are mailed by registered or certified mail, notice shall be deemed
effective three days after deposit in a U.S. mail box or at a U.S. post office.
C. Either party may change its address for notice under this Interlocal Agreement by
providing a notice of the change in compliance with this paragraph to all other parties.
D. Notices sent to the parties pursuant to this Interlocal Agreement shall be delivered
or sent to the addresses for notice stated in the Original ARIC Agreement unless that
address has been changed in compliance with XX. C. of the Original ARIC Agreement and
14. C. of this Agreement
15. Duplicate Originals. This document may be executed in duplicate originals.
CITY OF AUSTIN
Page 7
Date:
Printed Name:
Title:
AUSTIN INDEPENDENT SCHOOL DISTRICT
Date:
Printed Name:
Title:
CITY OF GEORGETOWN
By: Date:
Printed Name:
Title:
HAYS COUNTY
By:
Printed Name:
Title:
Date:
Page 8
CITY OF ROUND ROCK
By: Date:
Printed Name:
Title:
CITY OF SAN MARCOS
By:
Printed Name:
Title:
TRAVIS COUNTY
By:
Printed Name:
Title:
Date:
Date:
Page 9
UNIVERSITY OF TEXAS
By:
Printed Name:
Title:
WILLIAMSON COUNTY
By:
Printed Name:
Title:
CITY OF PFLUGERVILLE
By:
Printed Name:
Title:
Date:
Date:
Date:
Page 10
-K, TEXAS City Council Agenda Summary Sheet
t PROSPERITY.
Agenda Item No. F3.
Consider a resolution authorizing the Mayor to execute an Interlocal Cooperation
Agenda Caption: Agreement for Sustainable Funding for the Austin Regional Intelligence Center (ARIC).
Meeting Date: February 14, 2013
rtment: Police
Staff Person making presentation: Tim
Chief of Police
Item Summary:
The Round Rock Police Department is a founding partner in the development and operation of the Austin Regional
Intelligence Center (ARIC), an initiative that is led by the Austin Police Department. ARIC is a collaborative effort of
ten public safety agencies in Hays, Travis and Williamson Counties. ARIC partner agencies work together to provide
resources, expertise, and information to the Center, which focuses on regional public safety data analysis. ARIC's
mission is to maximize the ability to detect, prevent, apprehend, and respond to criminal and terrorist activity.
The proposed interlocal agreement provides for cost-sharing of the center's ongoing operations and maintenance.
The cost-sharing among agencies is determined in the agreement to be based on the number of sworn peace
officers employed by each agency. For this fiscal year, Round Rock's contribution to ARIC's continuing operations will
be $17,784. This item would become an annual part of the Police Department's budget request.
Cost: $17,784
Source of Funds: General Fund
Recommended Action: Approval
INTERLOCAL COOPERATION AGREEMENT COP
FOR SUSTAINMENT FUNDING FOR THE
AUSTIN REGIONAL INTELLIGENCE CENTER (ARIC)
This Interlocal Cooperation Agreement (the Agreement) is made and entered by and
between the following parties: the City of Austin, Austin Independent School District through
its Police Department, City of Georgetown through its Police Department, Hays County through
its Sheriff's Office, City of Pflugerville through its Police Department, City of Round Rock
through its Police Department, City of San Marcos through its Police Department, Travis County
through its Sheriff's Office, University of Texas through its Police Department, and Williamson
County through its Sheriff's Office (collectively referred to as the "Partner Agencies") for the
purpose of establishing sustainment funding for the Austin Regional Intelligence Center (ARIC
or Center).
RECITALS
The Austin Regional Intelligence Center (ARIC) is a collaborative effort of ten public
safety agencies in Hays, Travis and Williamson Counties. ARIC Partner Agencies work together
to provide resources, expertise, and information to the Center. ARIC focuses on regional public
safety data analysis. The mission of ARIC is to maximize the ability to detect, prevent,
apprehend, and respond to criminal and terrorist activity.
During the summer and fall of 2010, each of the ARIC Partner Agencies' governing
bodies approved an Interlocal Cooperation Agreement that established and outlined the intent of
the Partner Agencies to centralize efforts and co -locate (Original ARIC Agreement). Further, the
Original ARIC Agreement established a framework for the organization of the ARIL. The
Original ARIC Agreement set out a common understanding of the policies and procedures that
the ARIC currently follows in providing criminal intelligence and coordination of law
enforcement service to the citizens in the Austin -Round Rock metropolitan area.
The Original ARIC Agreement assigns the primary responsibility for the operation of the
ARIC to the City of Austin through its Police Department (APD). Further, the Original ARIC
Agreement assigns the City of Austin as the Fiscal Agent for grants provided in suppoof
GPY
and requires that it provide office space, equipment, and supplies in order to carry out the
administrative operation of ARIC. This Agreement recognizes and continues those assignments
of duties.
Authority for entering into this Agreement is found in the Interlocal Cooperation Act,
Texas Government Code Chapter 791.
AGREEMENT
1. Definitions.
A. Annual Assessment means the proportionate share of the Operating Costs stated
in the Budget by all Partner Agencies determined in accordance with that Partner
Agency's participation level determined as described in 2.A. and as detailed on Exhibit A
of that Fiscal Year's approved Budget.
B. City means the City of Austin.
C. Operating Costs are all costs associated with direct purchase of goods and
services, including but not limited to computer hardware, computer software, and
hardware and software maintenance and replacement. Operating Costs also include
technology enhancements necessary to improve the efficiency and effectiveness of ARIC.
D. Fiscal Year means the fiscal year adopted by the City. The Fiscal Year in effect
as of the execution of this Agreement commences on October 1st of each year and ends
the following September 30th.
E. Original ARIC Agreement means the Interlocal Agreement that established the
ARIC in calendar year 2010.
F. Partner Agencies means the entities that are parties to the Original ARIC
Agreement and that are parties to this Agreement.
G. All terms and definitions described in the Original ARIC Agreement have the
same meaning in this Agreement and are fully incorporated in it.
Page 2
2. Budget. COPY
A. Proportional Cost Allocation. The annual Operating Costs shall be shared based
on the participation levels of each Partner Agency. The Partner Agencies have identified
the number of sworn personnel in each Partner Agency that are in positions that will use
the services provided by this Agreement, as shown in Exhibit A ("Identified Positions").
The formula for the participation level for each Partner Agency is the approved Budget
for Operating Costs divided by the total number of Identified Positions in all Partner
Agencies. This per Identified Position contribution is multiplied by the number of
Identified Positions in a Partner Agency. The Partner Agencies may modify the number
of Identified Positions as needed each Fiscal Year. Each Partner Agency's Annual
Assessment includes amounts that may be held in reserve in anticipation of future
hardware replacements. Costs that are incurred to benefit only one individual Partner
Agency shall be paid only by the Partner Agency benefiting from such ARIC
enhancements.
B. Annual Budget. The Director of ARIC shall prepare an annual budget on a Fiscal
Year basis and submit this budget to the Operational Management Team. The
Operational Management Team shall review and adjust the Budget, as needed, and then
submit the Budget to the Executive Board. The Executive Board shall, no later than
March 1st of each year, recommend that each Partner Agency approve the Budget and
appropriate its Annual Assessment in its budget for its next fiscal year.
C. Budgeted Expenditures. After the Budget has been approved and funded by the
Partner Agencies, the City is authorized to incur costs in accordance with the Budget.
Any costs to be incurred in excess of the approved and funded Budget require additional
budget approval and funding by all of the Partner Agencies, or re -allocation of existing
funds by the Executive Board.
D. Funding Transfers to City. Once each Partner Agency appropriates its Annual
Assessment in its annual budgetary process, the City shall provide timely and accurate
invoices as described in this 2. D. under subsection a) to facilitate the transfer of funds by
each Partner Agency to City. The City and the Partner Agencies shall each comply with
the following procedures to facilitate payment by City to the ARIC vendors and
contractors:
Page 3
a). Invoice for Annual Assessment. At least 30 days prior to thebe 1QP y
of each Fiscal Year, the City shall send each Partner Agency an invoice for its
Annual Assessment.
b). Approval of Invoice Amount. Each Partner Agency must notify City in
writing within 15 business days after receipt of the invoice for the Annual
Assessment if its invoice does not correctly state its Annual Assessment.
c). Payment Instructions. City must provide payment instructions to each
Partner Agency for the transfer of Partner Agency funds to the City.
d). Partner Agency Funds. Each Partner Agency must pay its Annual
Assessment to the City no later than 60 calendar days after receipt of the invoice.
3. ARIC Fund.
A. The City shall establish a separate fund for ARIC in its accounting records
("ARIC Fund") that is dedicated to the administration of the ARIL. All funds received
from Partner Agencies and other ARIC revenues, including income earned from
investment of the ARIC Fund, shall be credited to the ARIC Fund. All ARIC obligations
shall be debited from the ARIC Fund. The records for the ARIC Fund shall be
maintained in compliance with generally accepted accounting principles.
B. Investment Income. The ARIC Fund is invested by City in the same manner as
City invests its excess funds. Any income earned on the funds invested from the ARIC
Fund is credited to the ARIC Fund for the benefit of the ARIC, unless otherwise required
by law. Any income earned in the current year will be retained and used to fund
anticipated and unanticipated costs in subsequent years, as approved by the Operational
Management Team and the Executive Board.
C. Quarterly Statements. Within 30 days after the end of each quarter, City must
provide quarterly statements showing the credits to and debits from the ARIC Fund,
including any income earned, to each Partner Agency. The quarterly statements must
include beginning and ending ARIC Fund balances. Statements for `year-end' fund
status must be provided as soon after year-end closeout as possible but in no event more
than 45 days after the end of the Fiscal Year.
Page 4
D. Payments. Subject to the availability of sufficient funds in the ARIC u
City shall pay ARIC contractors and vendors in compliance with the Texas Prompt
Payment Act.
E. Reports. The City shall provide each Partner Agency with a monthly report
comparing the Budget with the actual expenses incurred in that month and in the current
Fiscal Year to date. This report will be provided during the monthly Operational
Management Team meeting.
4. Funding. The Partner Agencies specifically acknowledge that funding for each Partner
Agency's Annual Assessment must go through that Partner Agency's normal budgeting process;
and after approval by its governing body, is payable from current revenue available to each
funding Partner Agency in compliance with 2. D.
5. Failure to Appropriate or Partial Funding. If any Partner Agency fails to appropriate
its Annual Assessment by the first day of the Fiscal Year for which the Operating Budget is
applicable ("Unfunded Party") or appropriates less than its Annual Assessment for any year, or if
any Partner Agency fails to pay all of its Annual Assessment, ("Underfunding Party"), the other
Partner Agencies, acting through the Executive Board, may take one or more of the following
actions:
A. Suspension of Representation. Remove the Unfunded Party from the Operational
Management Team and Executive Board, if applicable, and suspend the voting rights for
the Unfunded Party.
B. Notice of Unfunding. Send the Unfunded Party a notice re -stating the amount
due. Each Partner Agency acknowledges that its future right to participate in ARIC is
dependent upon fully paying its Annual Assessment each year.
C. Budget Revision. Amend the Operating Budget by reducing costs and/or
increasing the amounts paid by the other Partner Agencies if the Unfunded Party opts not
to continue to participate.
6. Relationship of Parties and Liability. Nothing in this Agreement shall be deemed to
create an employment relationship between any of the Partner Agencies. The Partner Agencies
Page 5
do not waive and do intend to assert any available defenses and/or limitations on liili Op Y
Partner Agency shall be considered to be an agent of any other Partner Agency. The Partner
Agencies acknowledge that none of the parties has waived its sovereign immunity by entering
into this Agreement.
7. Amendments.
A. This Agreement may be modified only by a writing properly executed by each of
the Partner Agencies. Any representation or promise made after the execution of this
Agreement and any modification or amendment of this Agreement shall NOT be binding
on the Partner Agencies unless made in writing and properly executed by each of the
Partner Agencies.
B. This Agreement may be amended to include one or more additional parties as
Partner Agencies. A new Partner Agency must first be agreed upon by a majority of the
Executive Board, with final approval by the Chair before an amendment is written. The
governing body of the new Partner Agency and the governing body of each current
Partner Agency governing body must sign the amendment to this agreement that adds the
new Partner Agency and binds the new Partner Agency to all of the terms and conditions
contained in this Agreement.
8. Term of Agreement.
A. Effective Date. This Agreement shall commence on the date of execution by the
last of the parties to sign this Agreement. Once effective, the initial term of this
Agreement shall terminate on the same date as the then current term of the Original
ARIC Agreement.
B. Renewal Term(s). Subject to continued funding, this Agreement shall renew
annually automatically, unless terminated as provided herein. Each additional renewal
term shall terminate on the same date as the renewal term of the Original ARIC
Agreement that begins on the date of the renewal term of this Agreement.
C. Termination. A party to this Agreement may terminate its involvement in this
Agreement upon 60 days written notice to the other parties.
Page 6
9. Assignment. A party to this Agreement may not assign or transfer its iGC)PY
obligations under this Agreement.
10. Complete Agreement. This Agreement constitutes the entire Agreement and
understanding between the parties and supersedes all previous agreements, understandings,
discussions, or representations concerning its subject matter. This agreement does not supersede
or otherwise change the terms of the Original ARIC Agreement.
11. Severability. If a court of competent jurisdiction determines that a term or provision of
this Agreement is void or unenforceable, the remainder of this Agreement remains effective to
the extent permitted by law.
12. Third Party Beneficiaries _This Agreement is not intended, and should not be construed,
to create any right or benefit, substantive or procedural, enforceable at law or otherwise by any
third party against the parties, the United States, or the officers, employees, agents, or other
associated personnel thereof.
13. Miscellaneous.
A. This Agreement is subject to the provisions of any agreement made between the
parties to this Agreement and the United States Government relative to the expenditure of
federal funds for the development of the ARIC.
B. Each individual signing this Agreement on behalf of a party warrants that he or
she is legally authorized to do so and that the party is legally authorized to perform the
obligations undertaken.
14. Notice.
A. All notices sent pursuant to this Interlocal Agreement shall be in writing and may
be hand delivered, or sent by registered or certified mail, postage prepaid, return receipt
requested.
Page 7
15.
B. When notices sent are hand delivered, notice shall be deemed effetive @P
delivery. When notices are mailed by registered or certified mail, notice shall be deemed
effective three days after deposit in a U.S. mail box or at a U.S. post office.
C. Either party may change its address for notice under this Interlocal Agreement by
providing a notice of the change in compliance with this paragraph to all other parties.
D. Notices sent to the parties pursuant to this Interlocal Agreement shall be delivered
or sent to the addresses for notice stated in the Original ARIC Agreement unless that
address has been changed in compliance with XX. C. of the Original ARIC Agreement and
14. C. of this Agreement
Duplicate Originals. This document may be executed in duplicate originals.
CITY OF AUSTIN
By:
Printed Name: Marc A. Ott r/
Title: City Mananger
AUSTIN INDEPENDENT SCHOOL DISTRICT
LIM
Printed Name:
Title:
CITY OF GEORGETOWN
Date: 8
Date:
By: Date: I It3
Printed Name: t,•. ` L - \> V owti�
Title: V\ k
Page 8
HAYS COUNTY
By:
Printed Name:
Title:
CITY OF ROUND ROCK
By: ( A�
G
Printed Name:
Title:
CITY OF SAN MARCOS
By:
Printed Name:
Title:
TRAVIS COUNTY
COPY
Date:
Date: 12 ' 14 3
Date:
By: Date:
,
Printed Name: <4At616L T W-5.406'
Title: C400A)TY UVD66'
Page 9
OF TEXAS
COPY
Date.
. 11,.X62
ted Name: V
Title:
Linda Shaunessy
Business rac s AdmIniStrator
WILLIAMSON COUNTY
By:
Printed Name:
Title:
CITY OF PFLUGERVILLE
Date:
By: Date: <Vi 1/4-3
Printed Name: PSIZAlJ DL0 WA -D6
II• r
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COPY
Austin Regional Intelligence Proportional Cost for Partner Agencies
Fiscal Year 2012-2013
Exhibit A
NUMBER of
FY2013
DEPARTMENT
SWORN
CONTRIBUTION
Austin PD
1,718
201,006
Travis County SO
850
99,450
Williamson County SO
222
25,974
Hays County SO
140
16,380
Round Rock PD
152
17,784
San Marcos PD
94
10,998
Pflugerville PD
80
9,360
Georgetown PD
78
9,126
Austin I.S.D. PD
67
7,839
University of Texas PD
66
7,722
AFD - Investigations
14
1,638
TOTAL
3,481
407,277
Contribution per Officer
117