R-13-02-28-I5 - 2/28/2013RESOLUTION NO. R-13-02-28-15
WHEREAS, on January 20, 1999, the City of Round Rock ("City") and Ryan Sanders Ryan,
Inc. ("RSR") entered into that one certain Convention Center Complex Lease Agreement ("Lease")
which was thereafter assigned on March 29, 1999 to Round Rock Baseball Club, Inc. ("RRBI"), and
WHEREAS, Article V, Section 5.12, of the Lease sets forth the procedures and process for the
approval of Capital Repair Work and Capital Improvement Work and require that such be approved by
the City Council, and
WHEREAS, on November 20, 2012, the City Council approved Capital Repair Fund #593 (FY
2012-2013) budget for the expenditure of funds for the Convention Center Complex, and
WHEREAS, the RRBI has submitted a letter requesting the expenditure of additional funds for
Capital Repair Work attached hereto as Exhibit "A", Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That Amendment No. 1 to the Capital Repair Fund #593 (FY 2012-2013) budget for the
expenditure of funds for the Convention Center Complex, as set forth in Exhibit "Btt, attached hereto
and incorporated herein for all purposes, is hereby approved.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 28th day of February, 2013.
ATTEST:
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SARA L. WHITE, City Clerk
O:\wdox\SCC1nts\0112\ 1304\MUNICIPAL\00268734.DOC/rmc
ALAN MCGRAW, Mayor
City of Round Rock, Texas
February 1, 2013
Cheryl Delaney
Finance Director
City of Round Rock TX
Dear Cheryl,
Please accept this letter as our request for City approval to access $
remaining funds in Capital Repair Fund #593 for the following:
- Fire Line Riser $15,500
- HVAC $38,500
We thank you for your consideration and are available to answer a►
need help with.
Respectfully,
George King
Executive Vice President / GM
3400 East Palm Valley Blvd. * Round Rock, TX 78665 * Phone 512.255.2255 * Fax 512.255.1558
Round RockExpress.com
Triple -A Affiliate of the Texas Rangers
EXHIBIT
"B»
City of Round Rock
Capital Repair Fund #593
2012-2013 Revised Budget #1
Beg. Est. Unreserved Fund Balance 10/1/12
REVENUES
Interest Income
Transfer from Hotel Fund
Total Revenues
Available Balance
EXPENDITURES:
Repairs to Dell Diamond
Add'I Repairs to Dell Diamond (Rev #1)
Subtotal 2013 Expenditures
Total Expenditures
Estimated Unreserved Fund Balance 9/30/13
$ 71,868 $ 71,868
55 55
250,000 250,000
$ 250,055 $ 250,055
$ 321,923 $ 321,923
267,793 267,793
0 54,000
$ 267,793 $ 321,793
$ 267,793 $ 321,793
$ 54,130 $ 130
Proposed Capital Expenditures for Convention Center Complex
FY 2013 Revised Budget #1
Replacement Wall Padding
Replacement Dugout Rail Padding
Replacement of Carpet in Club House & Control Room
Replacement of (5) HVAC units
Replacement of Roof over Clubhouse, Batting Cage,
United Heritage Center
Replacement of Concourse Lighting to LED
Repair of Manual Perimeter Gate
Replacement of Trim in United Heritage Center
Replacement/Repair of Concourse Restroom Sinks
Replacement/Repair of Ceiling Grid/Tile in
Kitchen/Concession Areas
FY 12 Items Not Received by Year End (Blackout
Panels, Bathroom Partitions, Door Strike)
HVAC Replacements
Fire Line Riser
TOTAL CAPTIAL REPAIRS
$ 60,000 $ 60,000 $
9,000 9,000 -
31,500 31,500
30,000 30,000
75,000
75,000
10,000
10,000 -
3,500
3,500
12,500
12,500
12,500
12,500
6,000 6,000 -
17,793 17,793 -
- 38,500 38,500
- 15,500 15,500
$ 267,793 $ 321,793 $ 54,000
City of Round Rock
'ROUND ROCK TEXAS
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Agenda Item Summary
Agenda Number: 15.
Title: Consider a resolution approving Amendment No. 1 to the Capital Repair
Fund #593 budget for the expenditure of funds for capital repair work at
the Convention Center Complex (Dell Diamond).
Type: Resolution
Governing Body: City Council
Agenda Date: 2/28/2013
Dept Director: Cheryl Delaney, Finance Director
Cost: $54,000.00
Indexes:
Attachments: Resolution, Exhibit "A", Exhibit "B"
Text of Legislative File 13-047
As stated in the Convention Center Complex Lease Agreement, the Leasee (Round Rock Baseball) must
provide the City a proposed schedule and budget for Capital Repair Work to be completed at the Complex.
The City, as owner of the Complex, must pay for the applicable repairs and improvements from Hotel
Occupancy Taxes set aside in a Capital Repair Work Account; this is the first amendment to that budget. The
original budget was presented to Council in November 2012 which included replacement of padding, carpet,
HVAC units, roofing, perimeter gate, trim, sinks, ceiling grid and tiles, and new electrical service and also
allocated funding for items originally approved in FY 12, but not received or completed prior to year end,
including blackout panels, bathroom partitions, and door strikes. Amendment No. 1 to the Dell Diamond
Capital Repair Fund Budget will be used for HVAC replacements and fire line riser with expenditures of
$54,000. Annually the City is contractually required to maintain accounts for capital repair ($250,000) related
to the Convention Center Complex.
Staff recommends approval.
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