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R-13-02-28-I6 - 2/28/2013RESOLUTION NO. R -13-02-28-I6 WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with Chasco Constructors for the Round Rock Sports Complex Project, and WHEREAS, the Council has determined that it is necessary to make adjustments/changes to the quantity of work to be performed or materials, equipment, or supplies to be provided, and WHEREAS, it has been determined that it is necessary to adjust/change the quantities in said Contract in accordance with the attached Quantity Adjustment/Change Order No. 1, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City, Quantity Adjustment/Change Order No. 1 to the Contract with Chasco Constructors for the Round Rock Sports Complex Project, a copy of said quantity adjustment/change order being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 28th day of February, 2013. OP�7X--,� ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: SARA L. WHITE, City Clerk 0: \wdox\SCC1nts\0112\ 1304\MUNICIPAL\00268728.DOC/rmc City of Round Rock �ROUNDROCKTEXAS wxroa iwsswn rxosrcnnrtx Agenda Item Summary Agenda Number: 16. Title: Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 1 with Chasco Constructors to upgrade to LED Lighting in the Gymnasium and Parking Lot for the Round Rock Sports Complex Project. Type: Resolution Governing Body: City Council Agenda Date: 2/28/2013 Dept Director: Chad McDowell, General Service Director of General Services Cost: $64,451.00 Indexes: General Self -Financed Construction; Venue Tax Project Fund Attachments: Resolution, Exhibit "A", Chasco Led Lighting Text of Legislative File 13-048 LED Lighting upgrades to the Gymnasium and Parking Lot at the Sports Center would provide savings over conventional lighting due to longevity of the bulbs and the monthly energy cost savings. HCE Engineers, MEP for the Sports Center researched this change request and recommend that LED Lighting be used in these two areas as the payback for this investment would be covered in a three year span or less savings per year in electrical costs and maintenance would be approximately $21,400.00 per year. Staff recommends approval. City of Round Rock Page 1 Printed on 2122/2013 We, 08/12 Department: General Services Project Name: Sports Center City Project ID Number 7ustif cation Page l of 3 EXHIBIT Contract Quantity Adjustment/ Change Order ,�A» Date: 2/28/13 Change Order/Quantity Adjustment No. 1 .ED Lighting upgrades to the Gymnasium and Parking Lot at the Sports Center would provide savings over conventional lighting due to ongevity of the bulbs and the monthly energy cost savings. HCE Engineers, MEP for the Sports Center researched this change request and ecommend that LED Lighting be used in these two areas as the payback for this Investment would be covered in a three year span and ;avings per year in electrical costs would be approximately $ per year. 5UMMARY Original Contract Price: Previous Quantity Adjustment(s): This Quantity Adjustment: Total Quantity Adjustment(s): Total Contract Price with Quantity Adjustment(s): Previous Change Order(s): This Change Order: Total Change Order(s) To Date: Adjusted Contract Price (Original Contract Price Plus Quantity Adjustment(s) Plus Change Order(s)]: Difference between Original and Adjusted Contract Prices: Original Contract Time: Time Adjustment by previous Quan. Adj./Change Order: Time Adjustment by this Quan. Adj./Change Order: New Contract Time: Prepared By: Submitted for Approval Amount % Change $14,527,295.00 $0.00 $0.00: $14,527,295.001 0.00 $64,451.00 0.00 $64,451.00 0.00 E$14,591,746.001 $64,451.00 3 -Dec -13 3 -Dec -13 Z-lf-13 Signature Printed Name, Title, Company Date Approvals r Contractor: Charles J Glace Jr. Chasco Constructors �• Z 4 ! Signature Printed Name, Title, Company Date City Project Manager: /�/ Chad McDowell, Director General Services Signature Printed Name, Title Date Mayor/City Manager Alan McGraw, Mayor _ Signature Printed Name, Title Date Contract Quantity Adjustment/Change Order rer, 08/12 Project Name: Sports Center Quan. Adj./Change Order No.: rk�--- e% dA— r% -&- Page 2 of 3 Item # Item Description Unit Qty. . Unit Price Amount Contract Time Adjustment us s 1 LED Lighting Gymnasium & Parking Lot 1 $64,451.00 $64,451.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: I $64451.OU,:_ 0 Change Order PROJECT: (name, address) Round Rock Sports Events Center 2400 Chtsho!m Tred Round Rock, TX TO (CONTRACTOR): (name, address) Chasco Constructors P.O. Box 1057 Round Rock, Texas 78680 The Contract is changed as folloms: Distribution to: $14,527,295 Net change by previously authorized Change Order! 50 The Contract Sum prior to this Change Order was OWNER The Contract Sum will be increased by this Change Order !: ENGINEER S 14,591,746 The Date of Substantial Completion as of the date of this Change Order has been affected b) CONTRACTOR FIELD CONSTRUCTION NIANAGER[_.� Add and delete the following items as per the attached CHANGE LOG Add LED Lighting Upgrades per Chasco CP -010 ',ot votid ontil signed by the 0%ter. Architect and Convector. Signame of the Contractor indicates his agreement hermift including env adjustment in the Conuttt Sum or Contract Time. CHANGE ORDER NO: One(l) DATE: 8 -Feb -13 PROJECT NO: 11154 CONTRACT DATE: 26 -Jan -12 CONTRACT FOR: General Construction $64,451 TOTAL: $64,451 The Original Contract Sum was $14,527,295 Net change by previously authorized Change Order! 50 The Contract Sum prior to this Change Order was 514,527,295 The Contract Sum will be increased by this Change Order $64,451 The new Contract Stun including this Change Orderwill be S 14,591,746 The Date of Substantial Completion as of the date of this Change Order has been affected b) Marmon Mok ARCHITECT Address: 700 North St. Mars, Ste 1600 San Antonio, TX 78205 By: Shawn Bacon DATE: Chasco Constructors, Ltd., L.L.P. CONTRACTOR Address: P.O. Box 1057 Round Rock, Texas 786/80 By: 1.... Charles J. Ulace, Jr.0 DATE: I lilt' i January 30, 2013 Marmon Mok Architecture 700 N. St. Mary's, Suite I600 San Antonio, TX 78205 Attention: Shawn Bacon, AIA Ref: City of Round Rock Sports Center — RFP fm• LCD Lighting Upgrades Shawn: I' 0. Box 1057 Round ]tock, Texas 73680 (512)244-0600 1-855-441-4109 I'ax: (512) 214-0439 rllai1 K 61'sco.coIII Chasco Constructors has prepared pricing to change selected lighting fixtures from those originally specified in the Construction Documents to LED fixtures. As per the LED Lighting Upgrade RFP dated 12-18, EL 102.1 -Revised and EL 102.2 Revised both dated 12-19-12 and all prepared by Hendrix Consulting Engineers Ave hereby submit a cost of $64,451.00 for this change. The revised amount noted below includes only the Gymnasium lighting and the parking lot lighting. We understand this change will not be funded from the Owner's Bettennent Allowance, but will be an addition to the Contract so the below price reflects insurance, fees and bond. The revised breakdown of cost is as follows: LED Lighting Substitutions Gymnasium Lighting S 279400.00 Paridng Lot Lighting S 29,750.00 Cost to Subcontractor S 57,150.00 Subcontractor Fee and Bond Cost S 3,653.00 Total Cost from Subcontractor S 60,803.00 OH, Fee, Insurance and Bouds - 6% 5 3,648.00 Total S 64,451.00 If you have any question regarding our proposal enclosed herein please let me know, Sincerely, Chasco Constructors Scott Badgett Vice President — Building Estimating b CONCRETE CONTRACTORS February 0, 2013 TO: City of Round Rock 212 Commerce Cove Round Rock, TX 78664 ATT: Larry Madsen RE: Round Rock Sports Center — Chasco Job No. 11154 CP -010 — LED Lighting Upgrades P.O. Box 1057 Round Rock, TX 78680 (512) 244-0600 Fax (512) 244-0489 We hereby submit our Change Proposal for your consideration and approval to execute a change to the contract for the above referenced project. For your review and per your request, we have provided pricing for labor, equipment and material to make revisions per Chasco Letter of January 30, 2013, see attached. Changes per attached Chasco CP No. 010 Pricing Sheet dated February 8, 2013: $64,451.00 If approved, this change will result in a change to the Contract Amount by the sum of $64,451.00. Please indicate if we are to proceed with this work by February 28, 2013. if approved, this CP will be incorporated into the next Owner Change Order. Respectfully, APPROVED BY: Date CHASCO CONSTRUCTORS Scott Badgett Vice President — Building Estimating cc: File: 107 02_001 Field — Ir �i,HRSCO ��ORSTAQCTORS Chasco CP No: CP -010 Arch. PR No: NIA Change Proposal Pricing Sheet Rond Rock Sports Center 11154 Architect Project No: 11037 CO February 2013 Prepared by: Scott Badgett Description: Chanoe selected If in fixtures from those orioinally spa m d (n Ute ConsW lion D m ntc In I FA firtnrea ax par th 1 cn C Ing Upgrade RFP dated 12-18 EL 102 1-ReWsed and EL 102 2 Revised both gated 12-19-12 and all Prepared by Hendrix Cnsultino Enalneem. The amount noted below in as oniv the Gymnasium lights and the parking lot liohOng Further destdptan: Overhead •:e -SUBCONTRACT UNIT TOTAL TOTAL e . Sales Tax Materials (only) 0.000% $Q SUBTOTAL $62,627 Fee 1.250% EMM, :r :r :r SUBTOTAL $63,410 Insurance 0.642% $407 P&P Bond 1.000% S634 DRANO TOTAL $64,451 �- - • ���� rrr rrr .r :r .r :r Further destdptan: Overhead 3.000°% $1,624 Sales Tax Materials (only) 0.000% $Q SUBTOTAL $62,627 Fee 1.250% $783 SUBTOTAL $63,410 Insurance 0.642% $407 P&P Bond 1.000% S634 DRANO TOTAL $64,451 EXECUTED ORIGINAL DOCUMENT FOLLOW rev, Della Department: Project Name: General Services Sports Center Contract Quantity Adjustment/Change Order Date: 2/28/13 City Project Change Order/Quantity ID Number Adjustment No. 1 Justification LED Lighting upgrades to the Gymnasium and Parking Lot at the Sports Center would provide savings over conventional lighting due to longevity of the bulbs and the monthly energy cost savings. HCE Engineers, MEP for the Sports Center researched this change request and recommend that LED Lighting be used In these two areas as the payback for this Investment would be covered in a three year span and savings per year In electrical costs would be approximately $ per year. Pagel of 3 SUMMARY Amount % Change Original Contract Price: $14,527,295.00 Previous Quantity Adjustment(s): This Quantity Adjustment: $0.00` Total Quantity Adjustment(s): $0.00 Total Contract Price with Quantity Adjustment(s): $14,527,295.00 Previous Change Order(s): 0.00 This Change Order: $64,451.00 0.00 Total Change Order(s) To Date: $64,451.00 0.00 Adjusted Contract Price [Original Contract Price Plus Quantity Adjustment(s) Plus Change Order(s)]: $14 591,746.00 Difference between Original and Adjusted Contract Prices: $64,451.00 Original Contract Time: 3 -Dec -13 Time Adjustment by previous Quan. Adj./Change Order: Time Adjustment by this Quan. Adj./Change Order: New Contract Time: 3 -Dec -13 Submitted1b r Approval / Prepared By: � "�/ r�AL-� Larry Madsen Construction Manager 1—(fev3 Signature Printed Name, Title, Company Date Approvals Contractor: Charles J Glace Jr. Chasco Constructors Signature City Project Printed Name, Title, Company Date Manager: � Chad McDowell Director General Services —//—/ Mayor/CityManagery NJ ure Printed Name, Title Date n Alan McGraw Mayor Z •Z� •�3 nature Printed Name, Title Date Contract Quantity Adjustment/Change Order _ �ran_voktx�: �e.0 rei, 08/12 Project Name: Sports Center Quan. Adj./Change Order No.: Change Order Data Page 2 of 3 Contract Time Adjustment item # Item Description Unit Unit Price Amount 1 LED Lighting Gymnasium & Parking Lot i $64,451.00 $64,451.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Change Order PROJECT: (name, address) Round Rock Sports Evmts Conler 2400 gdsholm Trol Round Rode, TX TO (CONTRACTOR): (name, address) Chasco Constructors P.O. Box 1057 Round Rock, Texas 78680 The Contract is changed as follons: Distribution to: OWNER ENGINEER NX CONTRACTOR FIELD CONSTRUCTION MANAGERL Add and delete the follo%ving items as per the attached CHANGE LOG Add LED Lighting Upgrades per Chasco CP -010 Not %slid unit siated by the Owner. Architect and Contractor. SiManue of the Contractor indicates his agreement herewith, inclttdina anv adiustment in the Contract Sun or Contract Time CHANGE ORDER NO: One(l) DATE: 8 -Feb -13 PROJECT NO: 11154 CONTRACT DATE: CONTRACTFOR: $64,451 TOTAL: $64,451 The Original Contract Sum was $14,527,295 Net change by previously authorized Change Order.c S0 The Contract Sum prior to this Change Order mas $14,527,295 The Contract Sum will be increased by this Change Order $64,451 The new Contract Sum including this Change Order will be $14,591,746 The Date of Substantial Completion as of the date of this Change Order has been affected b) Marmon Mok ARCHITECT Address: 700 North St. Marys, Ste 1600 San Antonio, TX 78205 By: Shawn Bacon DATE: Chasco Constructors, Ltd., L.L.P. CONTRACTOR Address: P.O. Box 1057 Round Rock, Texas 786%80 By: `^^ Ct ar es J. Glace, DATE: '�'' Ilb- 26 -Jan -12 General Construction §ONSTRUCTORS January 30, 2013 Marmon Mok Architecture 700 N. St. Mary's, Suite 1600 San Antonio, TX 78205 Attention: Shawn Bacon, AIA Ref: City of Round Rock Sports Center — RFP for LED Lighting Upgrades Shawn: 1? O. Box 1057 Round Rock, Texas 78680 (512)244-0600 1-855-441-4109 Fax: (512) 244-0489 111,111@chasco.com chasco.com Chasco Constructors has prepared pricing to change selected lighting fixtures from those originally specified in the Construction Documents to LED fixtures. As per the LED Lighting Upgrade RFP dated 12-18, EL 102.1 -Revised and EL 102.2 Revised both dated 12-19-12 and all prepared by Hendrix Consulting Engineers we hereby submit a cost of $64,451.00 for this change. The revised amount noted below includes only the Gymnasium lighting and the parking lot lighting. We understand this change will not be funded from the Owner's Betterment Allowance, but will be an addition to the Contract so the below price reflects insurance, fees and bond. The revised breakdown of cost is as follows: LED Lighting Substitutions Gymnasium Lighting $ 27,400.00 Parking Lot Lighting $ 29,750.00 Cost to Subcontractor $ 57,150.00 Subcontractor Fee and Bond Cost $ 3.653.00 Total Cost from Subcontractor $ 60,803.00 OH, Fee, Insurance and Bonds - 6% $ 3,648.00 Total $ 64,451.00 If you have any question regarding our proposal enclosed herein please let me know, Sincerely, Chasco Constructors l Scott Badgett Vice President — Building Estimating ®N AMERICAN SOCIETY OF � C'ON'CRETE CONTRA( TORS �1 �+ HASCO I.idHSTAUCTOAS February 8, 2013 TO: City of Round Rock 212 Commerce Cove Round Rock, TX 78664 ATT: Larry Madsen RE: Round Rock Sports Center — Chasco Job No. 11154 CP -010 — LED Lighting Upgrades P.O. Box 1057 Round Rock, TX 78680 (612) 244-0600 Fax (612) 244-0489 We hereby submit our Change Proposal for your consideration and approval to execute a change to the contract for the above referenced project. For your review and per your request, we have provided pricing for labor, equipment and material to make revisions per Chasco Letter of January 30, 2013, see attached. Changes per attached Chasco CP No. 010 Pricing Sheet dated February 8, 2013: $64,451.00 If approved, this change will result in a change to the Contract Amount by the sum of $64,451.00. Please indicate if we are to proceed with this work by February 28, 2013. If approved, this CP will be incorporated into the next Owner Change Order. Respectfully, APPROVED BY: Date CHASCO CONSTRUCTORS 1 Scott Badgett Vice President — Building Estimating cc: File: 107_02 001 Field 09M1ISSTIRIUCTOnS Cheaco CP No: CP -010 Arch. PR No: N/A Chance Propoaal Pricina Sheet Rond Rack Sports Center 11154 Architect Project No: 11037 08 February 2013 Prepared by: Scott Sadgett Description: Chane selected iiahtina fixtures from those oriainalN oeci8ed in the C 1Qn� cion D.,�uments to LED fixl nnn nn ner et,o t an lighting L12grade RFP dated 12-18. EL 1021 -Revised and EL 102.2 Revised both dated 12-19-12 and all COflsuNnO Eneers Tymnn 'm Itohts end the parkin lot liohtina LABORTOTAL UNIT I TOTAL NIT UNIT I TOTALrA $1,824 Sales Tex Materials (only) 0.000% $0 SUBTOTAL $82,627 Fee 1.250% $783 SUBTOTAL $83,410 Insurance 0.842% S407 P&P Bond 1.000% $834 DRANO TOTAL $84,451 Further description: Overhead 3.000% $1,824 Sales Tex Materials (only) 0.000% $0 SUBTOTAL $82,627 Fee 1.250% $783 SUBTOTAL $83,410 Insurance 0.842% S407 P&P Bond 1.000% $834 DRANO TOTAL $84,451 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: General Services Project Name: Round Rock sports Complex Project Mgr/Resource: Larry Madsen Contractor/Vendor: Chasco Constructors ^ a Council Action: ORDINANCE E] RESOLUTION Agenda Wording Consider a resolution authorizing the Mayor to execute Quantity Adjustment/Change Order No. 1 with Chasco Constructors to upgrade to LED lighting in the Gymnasium and Parking Lot for the Round Rock Sports Complex Project. 0city Manager Approval LMA Wo Attorney Approval Attorney Date4 1 2, 0:lwdox\SCClntsl0199171631MISC100268391.XLS Updated 6/3/08