R-13-02-28-I9 - 2/28/2013RESOLUTION NO. R -13-02-28-I9
WHEREAS, the City of Round Rock wishes to enter into a Utility Relocation Agreement with
Time Warner Entertainment-Advance/Newhouse dba Time Warner Cable ("Time Warner Cable") for
the relocation of facilities in connection with the Southwest Downtown — San Saba Street and West
Liberty Avenue Project, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City said Utility
Relocation Agreement with Time Warner Entertainment-Advance/Newhouse dba Time Warner Cable,
a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 28th day of February, 2013.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
9wa/L'. ko�t
SARA L. WHITE, City Clerk
0:\wdox\SCCIn[s\01 12\ 1304\MUNICIPAL\00268764.DOC/rmc
EXHIBIT
Time Warner Communications «Au
Utility Relocation Agreement
This Discretionary Service Agreement ("Agreement") is made and entered inter this 10" day of Feb, 2011 by Time Warner
Entertainment-Advance/Newhouse dba Time Warner Cable ("TWC" or "Company"), a Texas corporation and distribution utitiry,
and City of Round Rode ("Customer"}, a Municipality, each hereinafter sometimes referred to individually as "Party" or both referred to
collectively as the "Parties". In cartsidetation of the mutual covenants set forth herein, the Parties agree as follows_
1. discretionary Services to be Provided — Company agrees to provide, and Customer agrees to pay for, tic following
services in accordance with this Agreement.
City of Round Rock arm to pay TWC for relocation of facilities in the --out round rock arm as indicated onaitaclred
drawings
2. Discretionary Service Charges -- Charge for any discretionary services covered by this Agreement are determined by actual costs
accumulated in accordance with an established accounting procedure developed by the Company and which the
Company uses in its regular operations. Company and astomer agree to comply with PUCT or court orders
concerning discretionary service charges.
3. Terni and Termination -- This Agreement bcownes effective the date it is signed by the City of Round Rock a -td
continues in effect until the utility relocation is complete. Termination of this Agreement does not relieve Company or Customer of any
obligation accrued or accruing prior to termination.
4. No Other Obligations — This Agreement does not obligate Company to provide, or entitle Customer to receive, any service
not expressly provided for herein. Customer is responsible for making the arrangements necessary for it to receive any iurthcr services
that it may desire fivm Company or any third party.
5. Governing Law and Regulatory Authority — This Agreement was executed in the State of Texas and must in all respects
be governed by, interpreted, construed, and enforced in accordance with the laws thereof. This Agreement is subject to all valid,
applicable federal, state, and local laws, ordinances, and rules and regulations of duly constituted regulatory authorities having
jurisdiction.
6. Amendment —This Agreement may be amended only upon mutual agreement of the Parties, which amendment will not be
effective until reduced to writing and executed by the Parties. But changes to applicable Rules are applicable to this Agreement upon
their effective slate and do not require an amendment of this Agreement -
7. Entirety of Agreement and Prior Agreements Superseded -- This AgreLtrient, including all attached Exhibits, which are
expressly made a. part hereof for all purposes, constitute$ the entire agreement -and understanding between the Parties with regard to the
service(s) expressly provided for in this AgrcemenG The Parties are not bound'by or .liable for any statement, representation, promise,
inducement, undemanding, or undertaking of any kind or nature (whether written or oral) with regard to the subject matter hereof not set
forth or provided for herein. This Agreement replaces all prior agreements and undertakings, oral or written, between the Parries with
regard to the subject matter hereof, including without limitation , and all such agreements and undertakings are agreed by the Parties to
no longer be of any force or ct%ct. It is expressly acknowledged that the Parties may have other agreements covering other services not
expressly provided for herein, which agreements are unaffected by this Agreement.
8. Notices -- Notices given under this Agre anent are deemed to have been duly delivered if hand delivered or sent by United
States certified mail, return receipt requested, postage prepaid, to:
(a) If to Company:
Time WarnerCable
Attn: Joe Canales
12012 N. MOPAC Expressway
Austin, TX 78758
(h) If to Customer:
City of Round Rock
2008 Enterprise Dr.
Round Rock, TX 78664
The above -listed names, titles, and addresses of either Party may be changed by writtem notification to the other.
9. Invoicing and Payment -- Invoices or payments for any discretionary services covered by this Agrecmcnt will be mailed
to the following address (or such other address din%led in writing h) Customer or Company).
Invoices I`
, ,rte
City of Round Rock
2008 EntcTrise Dr.
Round Rock, TX 78664
Payments
Time Warner Cable
Attn: Joe Canales
12412 N. MOPAC Expressway
Austin, TX 78758
10. No Waiver -- ne failure of a Party to this Agreement to insist, on any ocxasion, upon strict pedormance of any provision
of this Agreement will not be considered to waive the obligations, rights, or duties imposed upon the Parties.
11. Taxes -- All present or future federal, state, municipal, or other lawful taxes (other than federal income taxes) applicable
by reason of any service performed by Company, or any omnpensation paid to Company, hereunder must be paid by Customer.
12. Headings -- The descriptive headings of the various articles and sections of this Agreement have been inserted for
convenience of reference only and are to be afforded no significance in the interpretation or construction of this Agreement.
13. Multiple Counterparts — This Agreement may be executed in two or more counterparts, each of which is deemed an
original but all constitute one and the saute instrument
14. Other Terms and Conditions - City of Round Rock agrees that payment shall be mace within 60 days of the date the
project is completed or the date the invoice is received, whichever is later, T%VC shall provide notice to Reimbursor when TWC becomes
aware that actual costs will exceed the estimate by more than ten (I Wn) percent
Time Witmer Cable
BY: Joel
TITLE: Director of Construction
DATE:
City of Round Stock
BY:
TITLE:
DATE:
11"PTime 2Q33 Pro)ed Authorization FOtm Origination Date: 12112/2012
Warner Plant Corntruction JAN Types) start Date: 3/35/2013
Cable- Central Totes Area NODE: Complotbnbato3130/2043
locatioa Name: CTX Austin
cataract
Muds
Cost Per
Fr"ht Raimavnernent
Project Nam at Forced Relocation
FRELO
Aerial
010
11148.28
Cabot
Activity Nome: ROUNCiBOCK DOWNTOWN RELOCATION SECS
lob/ DOCK P.
Underground
0.20
46483.94
cal
Una of Business, Video -Residential Prnjt"criuer:
Repbormont- Iden lined
Total
0,70
24165AS
bdske Roady- Aerial
Project Type: Forced Relocation ew/ribor Activity:
750 Mkt
PA, Type: New ExlstingBandwidth:
N/A
Al2
611
Passings
Cog Per
56
Cawo'A
Forced NAM Role
Aelal
5P
MAR
140
wv arare• 19 4Y el2ft L
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loc
185.94
16916
AIA
1101
_
48
1„177
1,425
Prdlneeluadl�Uen
AIS
601
21244
334
OTr OF RCIUNDROCX TO PAY TO RELOCATE ECIUIMENT TO SO UHC£R0ROUND THIS 15 THE 3RO SECTION
3'580
Fiberoverlash-Aerlai
A16
601
B36
124
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MaterWU
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FRELO
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Design - Aerial
A10
cal
bdske Roady- Aerial
All
631
StrandOHardware -Awial
Al2
611
294
43
56
395
SAI nt At Electronic% -Acrel
A13
601
140
26
67
233
Fiber New Conrttuttbn - Adrlal
AIA
1101
_
48
1„177
1,425
CoanialhowConstruction- Aerial
AIS
601
21244
334
3'580
Fiberoverlash-Aerlai
A16
601
B36
124
940
CoublClvotlolh - Renal
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603
744
152
'.,14R
2,041
0.
Design - UB
UID
601
a
0
Make Ready -tic
U11
601
Hardward-U6
U32
601
Splicing a.Eloctronics-UG
U13
601
7
385
192
Fiber Now Cl mteuttbn - US
U14
601
768
2,526
1.377
4,671
CoaslYNowCoMttuction-U6
U15
601
766
11B
B&1
Fiber Overtranch - UG
U17
601
1,012
153
r
1,185
CoaaialOvertranch - UG
U16
601
1,D2C
394
1,148
2.380
EOHOE
Flberoptronk:s-Headwd
Hal
603
INIM
Drops -New Connects
603
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T014
7,826
3,728
51162
16,916
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Requester tnldrrnatkan
Requited Apptovalt
Date
Name: Pate Nanjal
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Title: load tech
Phone: S22 -486E771
Date
Signature:
12(13/2012
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5
City of Round Rock
rUERM-�M
Agenda Item Summary
Agenda Number: 19.
Title: Consider a resolution authorizing the Mayor to execute a Utility Relocation
Agreement with Time Warner Cable for the Southwest Downtown - San
Saba Street and West Liberty Avenue Project.
Type: Resolution
Governing Body: City Council
Agenda Date: 2/28/2013
Dept Director: Gary Hudder, Transportation Director
Cost: $16,916.00
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: Resolution, Exhibit "A"
Text of Legislative File 13-016
The Southwest Downtown - San Saba Street and West Liberty Avenue requires the relocation of dry utility
infrastructure. This Utility Relocation Agreement is for Time Warner Cable to replace the existing overhead
comunication facilities with equivalent communication facilities utilizing manholes, duct banks, and installation
of pedestals by the City of Round Rock in accordance with Time Warner Cable specifications for the Southwest
Downtown - San Saba Street and West Liberty Avenue Project.
Staff recommends approval.
City of Round Rock Page 1 Printed on 212212013
EXECUTED
ORIGINAL
DOCUMENT
FO
LLOW
4
Time Warner Communications
Utility Relocation Agreement
This Discretionary Service Agreement ("Agreement") is made and entered into this 10th day of Feb, 2011 by Time Warner
Entertainment-Advance/Newhouse dba Time Warner Cable ("TWC" or "Company"), a Texas corporation and distribution utility,
and City of Round Rock ("Customer'), a Municipality, each hereinafter sometimes referred to individually as "Party" or both referred to
collectively as the "Parties". In consideration of the mutual covenants set forth herein, the Parties agree as follows:
1. Discretionary Services to be Provided -- Company agrees to provide, and Customer agrees to pay for, the following
services in accordance with this Agreement.
City of Round Rock agrees to pay TWC for relocation of facilities in the southwest round rock area as indicated on attached
drawines
2. Discretionary Service Charges -- Charges for any discretionary services covered by this Agreement are determined by actual costs
accumulated in accordance with an established accounting procedure developed by the Company and which the
Company uses in its regular operations. Company and Customer agree to comply with PUCT or court orders
concerning discretionary service charges.
3. Term and Termination -- This Agreement becomes effective the date it is signed by the City of Round Rock and
continues in effect until the utility relocation is complete. Termination of this Agreement does not relieve Company or Customer of any
obligation accrued or accruing prior to termination.
4. No Other Obligations -- This Agreement does not obligate Company to provide, or entitle Customer to receive, any service
not expressly provided for herein. Customer is responsible for making the arrangements necessary for it to receive any further services
that it may desire from Company or any third party.
5. Governing Law and Regulatory Authority -- This Agreement was executed in the State of Texas and must in all respects
be governed by, interpreted, construed, and enforced in accordance with the laws thereof. This Agreement is subject to all valid,
applicable federal, state, and local laws, ordinances, and rules and regulations of duly constituted regulatory authorities having
jurisdiction.
6. Amendment --This Agreement may be amended only upon mutual agreement of the Parties, which amendment will not be
effective until reduced to writing and executed by the Parties. But changes to applicable Rules are applicable to this Agreement upon
their effective date and do not require an amendment of this Agreement.
7. Entirety of Agreement and Prior Agreements Superseded -- This Agreement, including all attached Exhibits, which are
expressly made a. part hereof for all purposes, constitutes the entire agreement.and understanding between the Parties with regard to the
service(s) expressly provided for in this Agreement. The Parties are not.bound by or.liable for any statement, representation, promise;.
inducement, understanding, or undertaking of any kind or nature (whether written or oral) with regard to the subject matter hereof not set
forth or provided for herein. This Agreement replaces all prior agreements and undertakings, oral or written, between the Parties with
regard to the subject matter hereof, including without limitation , and all such agreements and undertakings are agreed by the Parties to
no longer be of any force or effect. It is expressly acknowledged that the Parties may have other agreements covering other services not
expressly provided for herein, which agreements are unaffected by this Agreement.
8. Notices -- Notices given under this Agreement are deemed to have been duly delivered if hand delivered or sent by United
States certified mail, return receipt requested, postage prepaid, to:
(a) If to Company:
Time Warner Cable
Attn: Joe Canales
12012 N. MOPAC Expressway
Austin, TX 78758
(b) If to Customer:
City of Round Rock
2008 Enterprise Dr.
Round Rock, TX 78664
The above -listed names, titles, and addresses of either Party may be changed by written notification to the other.
9. Invoicing and Payment — Invoices or payments for any discretionary services covered by this Agreement will be mailed
to the following address (or such other address directed in writing by Customer or Company).
Invoices -
City of Round Rock
2008 Enterprise Dr.
Round Rock, TX 78664 .
Payments
Time Warner Cable
Attn: Joe Canales
12012 N. MOPAC Expressway
Austin, TX 78758
10. No Waiver -- The failure of a Party to this Agreement to insist, on any occasion, upon strict performance of any provision
of this Agreement will not be considered to waive the obligations, rights, or duties imposed upon -the Parties.
11. Taxes -- All present or future federal, state, municipal, or other lawful taxes (other than federal income taxes) applicable
by reason of any service performed by Company, or any compensation paid to Company, hereunder must be paid by Customer.
12. Headings -- The descriptive headings of the various articles and sections of this Agreement have been inserted for
convenience of reference only and are to be afforded no significance in the interpretation or construction of this Agreement.
13. Multiple Counterparts — This Agreement may be executed in two or more counterparts, each of which is deemed an
original but all constitute one and the same instrument.
14. Other Terms and Conditions - City of Round Rock agrees that payment shall be. made within 60 days of the date the
project is completed or the date the invoice is received, whichever is later. TWC shall provide notice to Reimbursor when TWC becomes
aware that actual costs will exceed the estimate by more than ten (10%) percent.
Time Warner Cable
BY: Joel Gods
TITLE: Director of Construction
DATE: Z1 ZO1 Z
City of Round Rock
BY: �� nn akhlLl��
TITLE: Na1A LA*1 i'VV - 1 V lyou
DATE: 2 Z.01 7/ . I3
2of2 _ �.
Time
Warner
Cable" Central Texas Area
2013 Project Authorization Form Origination Date: 12/13/2012
Plant Construction (All Types) Stan Date: 1/15/2013
NODE: Completion Date: 3/30/2013
Y
Z
Location Name: CTX Austin
Mlles
Cost Per
5
Project Name: Forced Relocation
Aerial
0.50
11148.28
Activity Name: ROUNDROCK DOWNTOWN RELOCATION SEC.-
job/ DOCK N:
Underground
0.20
46483.94
tine of Business: Video - Residential Project Driver:
Replacement - Identified
Total
0.70
24165.48
Z
O
Project Type: Forced Relocation BW/Flber Activity:
750 MHz
aPA
Type: New Existing Bandwidth:
N/A
Passings
Cost Per
Category:
Forced Plant Relo
Aerial
50
111.48
O
IL Preiect a iD 41gss Product Fa
Res Cal Sub rat
Underground
50
185.94
Z
labor
Design -Aerial
G
W
149W 15SIC13AO51 1551 31 n/a 601
FRELO Multiple
Total
100
169.16
O
MakeReady- Aerial
Al2
601
d
Project justification
Strand & Hardware -Aerial
Al2
601
294
CITY OF ROUNDROCK TO PAY TO RELOCATE EQUIMENT TO GO UNDERGROUND THIS IS THE 3RD SECTION
58
395
Splidng & Electronics -Aerial
A13
601
140
26
Y
Z
5
m
W
Contract
In -House
Materials
Freight Reimbursement
Total
FRELO
Labor
labor
Design -Aerial
ASO
601
MakeReady- Aerial
Al2
601
Strand & Hardware -Aerial
Al2
601
294
43
58
395
Splidng & Electronics -Aerial
A13
601
140
26
67
233
Fiber New Construction - Aerial
A14
601
48
1,377
1,425
Coaxial New Construction - Aerial
ASS
601
2,244
336
2•580
Fiber Overiash - Aerial
A16
601
816
124
940
Z
Coaxial Overlash- Aerial
A18
601
744
152
1,148
2,045
O
Q
Design - UG
U30
601
Make Ready -UG
U11
601
Z
Lu
Hardware - UG
U12
601
192
Splidng & Electronics - UG
U13
601
7
185
W
Fiber New Construction - UG
U14
601
768
2,526
1,377
4,671
Coaxial New Construction - UG
U15
601
768
118
886
Fiber Overtrench - UG
U17
601
1,032
153
1,185
CoaxialOvertrench - UG
U18
601
1,020
194
1,148
2,362
EQHDE
Fiber Optronks - Headend
H31
601
INSTL
Drops - New Connects
601
Make Ready - Replacements
Total
7,826
3,728
5,362
16,916
Projects
Budget
Outlook
YTD Authorized Uncommitted
ISSIC13AOS1 Was this activity Budgeted?
Select Answer
a
t -
Or
Budgeted Project Information (If Budget Is "Borrowed' from another Project, Indicate that Protect here
a
a
Total Requested Authorization
S 16,916
Project ID Activity ID
OU
BS FA
Amount
Requester Information
Required Approvals
Date
Name: Pete Navejas
O
Title: Lead Tech
Phone: 512-085-6772
Date
a
Signature:
12/13/2012