R-13-05-23-I7 - 5/23/2013RESOLUTION NO. R-13-05-23-17
WHEREAS, the City of Round Rock has previously entered into a contract ("Contract") with
J.D. Ramming Paving Company, LLC for the 2012 Street Maintenance Program (Arterial Repairs)
Project, and
WHEREAS, the Council has determined that it is necessary to make adjustments/changes to
the quantity of work to be performed or materials, equipment, or supplies to be provided, and
WHEREAS, it has been determined that it is necessary to adjust/change the quantities in said
Contract in accordance with the attached Quantity Adjustment/Change Order No. 1, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City, Quantity
Adjustment/Change Order No. 1 to the Contract with J.D. Ramming Paving Company, LLC for the
2012 Street Maintenance Program (Arterial Repairs) Project, a copy of said quantity
adjustment/change order being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of May, 2013.
�?M/L,-�
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0:\wdox\SCC1nts\0112\1304\MMCIPAL\00274471.D0C/ me
EXHIBIT Page 1 of
Contract Quantity Adjustment/ Change Order
iKwnu gcx:r r
rev, 08112
Department: Transportation
Project 2012 Street Maintenance Project (Arterial
Name: Repairs) Date: 4/29/13
City Project Change Order/Quantity
ID Number TX05MNT12 Adjustment No. i
Justification
rhis Change Order/Quantity Adjustment is due to an unforeseen increase in pavement repairs on AW Grimes, Sunrise Rd. and Greenlawn Blvd.
rhese issues were a result of a desegregating pavement surface. The Change Order portion of this increase is due to some intersection
mprovements required on Sunrise at Double File Trail, thus increasing the turn lane stacking ability for southbound Sunrise traffic and an
acceleration lane for southbound Double File Trail traffic. This work was refered to us by our Wlliamson County Comissioner and our Traffic
SUMMARY
Original Contract Price:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjustment(s):
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Adjusted Contract Price [Original Contract Price Plus
Quantity Adjustment(s) Plus Change Order(s)]:
Difference between Original and Adjusted Contract Prices:
Original Contract Time:
Time Adjustment by previous Quan. Adj./Change Order:
Time Adjustment this Quan. Adj./Change Order:
Calendar
Calendar
Calendar
Amount % Change
129
0
60
New Contract Time:1 189
$0.00 0.00
$120,000.00 0.07
$120,000.00 0.07
$1,879,591.0
$610,321.00
Prepared By:
D'Signature Printed Name, Title, Company V��A-• ate
Contractor: S � 1'- 1ZM ^G M' l ?Y�V,-h Pfwd--%
ignature Printed Namy, Title, Company J Date I
City Project -- l
Manager:
Signature Printed Name, -ritleV Date
Mayor/City
Manager
Signature Printed Name, Title Date
Contract Quantity Adjustment/ Change Order
rev, 08/12
Project Name: 2012 Street Maintenance Project (Arterial Repairs)
Quan. Adj./Change Order No.
Chanqe Order Data
Pa.ae 2 of 3
Item # Item Description
Unit
Qty. Unit Price
Amount
Contract
Time
Adjustment
(Davs)
1 Pavement Repair
Ton
1,000 $120.00
$120,000.0
10
2 Minor Pavement Repair
Ton
$150.00
$0.00
3 Manhole Adjustment
EA
$650.00
$0.00
4 Valve Can Adjustment
EA
$450.00
$0.00
5 R & R Concrete Curb & Gutter
LF
$56.00
$0.0
6 R & R Reinforced Concrete Sidewalk
SF
$15.00
$0.0
7 R & R Reinforced Concrete Driveway
SF
$24.00
$0.00
8 R & R Reinforced Concrete /Gutter
SF
$36.00
$0.00
9 Traffic Control
MO
$7,500.00
$0.00
10 Reflectorized Pavement Markings
LF
$2.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS:
120000.00
10
Page 3 of 3
Contract Quantity Adjustment/ Change Order
rev, 08112
Project Name: 2012 Street Maintenance Project (Arterial Repairs)
Quan. Adj./Change Order No.
Ouantitv Adiustment Data
Bid Item # Item Description
p
Unit
Qty. Unit Price
Contract
Time
Adjustment
Amountf navel
1 Pavement Repair
Ton
3,500 $120.00
$420,000.0 45
2 Minor Pavement Repair
7Manhole
Ton
$150.00
$0.00
3 Adjustment
EA
$650.00
$0.00
4 Valve Can Adjustment
EA
$450.00
$0.00
5 R & R Concrete Curb & Gutter
LF
566 $56.00
$31,696.00 2
6 R & R Reinforced Concrete Sidewalk
SF
2,575 $15.00
$38,625.00
7 R & R Reinforced Concrete Driveway
SF
$24.00
$0.003
8 R & R Reinforced Concrete /Gutter
SF
$36.00
$0.00
9 Traffic Control
MO
$7,500.00
$0.00
10 Reflectorized Pavement Markings
LF
$2.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS:J
$490,321.001s0
City of Round Rock
AROUND ROCK TEXAS
vu�vog. neon rxoAsmn
Agenda Item Summary
Agenda Number: 1.7
Title: Consider a resolution authorizing the Mayor to execute Quantity
Adjustment/Change Order No. 1 with J.D. Ramming Paving Company,
LLC for the 2012 Street Maintenance Program (Arterial Repairs).
Type: Resolution
Governing Body: City Council
Agenda Date: 5/23/2013
Dept Director: Gary Hudder, Transportation Director
Cost: $610,321.00
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: Resolution, Exhibit A
Text of Legislative File 13-313
The bid submitted by J.D. Ramming Paving Co., LLC for $1,269,270 for the 2012 Street
Maintenance Program (Arterial Repairs) was approved by the City Council on September 27, 2012.
The contract provided for pavement and concrete repairs along Sam Bass Road, Sunrise Road,
A.W. Grimes Boulevard, Greenlawn Boulevard, Dell Way, Forest Creek Drive, and Donnell Drive.
After the contract had been issued, the Transportation Department decided to increase the scope of
the project to include modifications to the center median on Sunrise Road north of Old Settlers to
improve safety for access to and from Double File Trail. We have continued to have requests from
community members and County Commissioners to make these improvements. The value of this
scope change is $120,000 to the original contract. In addition, we have also had a significant
quantity increase to the project. When we go out for bid on repair projects like this, it is extremely
difficult for us to know for certain what the necessary limits for the repairs will be at bid time. Once
we get into the field and begin the actual repair work, we make the appropriate adjustments to the
project limits to allow for the repairs to be made correctly, for the long term. The quantity
adjustments relative to this supplemental request are $490,321.
Therefore Quantity Adjustment/Change Order No. 1 is necessary for increased actual pavement
repair quantities and the project expansion to include the safety improvements along Sunrise Road
at a combined cost of $610,321.
Cost. $1,879,591
Source of Funds: Round Rock Transportation and Economic Development Corporation (Type
B)
Staff recommends approval.
City of Round Rock Page 1 Printed on 512112013
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Page 1 of 3
Contract Quantity Adjustment/ Change Order
rlo*—
rev,
08/12
Department: Transportation
PrO,j�t #� Mbena� Prcaje€� {Artesia
iFt1e: i!:4/29/13
City Project Change Order/Quantity
ID Number TX05MNT12 Adjustment No. 1
Justification
"his Change Order/Quantity Adjustment is due to an unforeseen increase in pavement repairs on AW Grimes, Sunrise Rd. and Greenlawn Blvd.
hese issues were a result of a desegregating pavement surface. The Change Order portion of this increase is due to some intersection
mprovements required on Sunrise at Double File Trail, thus increasing the turn lane stacking ability for southbound Sunrise traffic and an
acceleration lane for southbound Double File Trail traffic. This work was refered to us by our Wlliamson County Comissioner and our Traffic
SUMMARY
Original Contract Price:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjustment(s):
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Adjusted Contract Price [Original Contract Price Plus
Quantity Adjustment(s) Plus Change Order(s)]:
Difference between Original and Adjusted Contract Prices:
Original Contract Time:
Time Adjustment by previous Quan. Adj./Change Order:
Time Adjustment by this Quan. Adj./Change Order:
New Contract Tin?
Amount % Change
Calendar 129
Calendar 0
Calendar 60
189
$0.00 0.00
$120,000.00 0.07
$120,000.00 0.07
$1,879,591.0
$610,321.00
Prepared By: � —✓ ' J PIQ-nn3646C0n-'e'(50,
5 ture Printed Name, Title, Company Date
� � w
Contractor: �- '�M� �. �'i �1 3
Signature Printed Na e, Title, Company Date
City Project
Manager:
S' natur Printed Nam itle Date
Mayor/Cityj G
Manager AA v► � w A �� .1s
ignature Printed Name, Title I i Date
<- t2 --
Contract Quantity Adjustment/ Change Order
IM]UNU ROC14 TE%.l5
rev, 08/12
Project Name: 2012 Street ka ienance f (Atterla1 emirs)
Quan. Adj./Change Order No.
Chanae Order Data
Page 2 of 3
Item # Item Description
1 Unit
Qty. Unit Price
Amount
Contract
Time
Adjustment
(Davs)
1 Pavement Repair
Ton
1,000 $120.00
$120,000.00
10
2 Minor Pavement Repair
Ton
$150.00
$0.00
3 Manhole Adjustment
EA
$650.00
$0.00
4 Valve Can Adjustment
EA
$450.00
$0.00
5 R & R Concrete Curb & Gutter
LF
$56.00
$0.00
6 R & R Reinforced Concrete Sidewalk
SF
$15.00
$0.00
7 R & R Reinforced Concrete Driveway
SF
$24.00
$0.00
8 R & R Reinforced Concrete /Gutter
SF
$36.00
$0.00
9 Traffic Control
MO
$7,500.00
$0.00
10 Reflectorized Pavement Markings
LF
$2.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS:J
M"00.001
1
Page 3 of 3
Contract Quantity Adjustment/ Change Order
rev, 08/12
Project Name: 2012 Street Maintenance ftJect (Afterial )
Quan. Adj./Change Order No.
Ouantitv Adiustment Data
Bid Item # Item Description
p
Unit
Qty. Unit Price
Contract
Time
Adjustment
Amount
1 Pavement Repair
Ton
3,500 $120.00
$420,000.00 45
2 Minor Pavement Repair
Ton
$150.00
$0.00
3 Manhole Adjustment
EA
$650.00
$0.00
4 Valve Can Adjustment
EA
$450.00
$0.00
5 R & R Concrete Curb & Gutter
LF
566 $56.00
$31,696.00 2
6 R & R Reinforced Concrete Sidewalk
SF
2,575 $15.00
$38,625.0
7 R & R Reinforced Concrete Driveway
SF
$24.00
$0.003
8 R & R Reinforced Concrete /Gutter
SF
$36.00
$0.00
9 Traffic Control
MO
$7,500.00
$0.00
10 Reflectorized Pavement Markings
LF 1
$2.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TAL
$490.321.001 50