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R-13-06-13-G8 - 6/13/2013RESOLUTION NO. R -13-06-13-G8 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering Services ("Contract") with Brown & Gay Engineers, Inc. for the Railroad Quiet Zone Study Project, and WHEREAS, Brown & Gay Engineers, Inc. has submitted Supplemental Contract No. 2 to the Contract to modify the provisions for the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Contract No. 2 with Brown & Gay Engineers, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Contract No. 2 to the Contract with Brown & Gay Engineers, Inc., a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 13th day of June, 2013. i KVl V1� Vl i�",Fi fiL-T� City of Round Rock, Texas ATTEST::W1,V t ' NAkZE SARA L. WHITE, City Clerk O:\wdox\SCC1nts\0112\ 1304\MUNICIPAL\00276078.DOC/rmc EXHIBIT "All STATE OF TEXAS § /`1 COUNTY OF WILLIAMSON § SUPPLEMENTAL CONTRACT NO. 2 TO CONTRACT FOR ENGINEERING SERVICES FIRM: BROWN & GAY ENGINEERS, INC. ("Engineer") ADDRESS: 7000 N. Monac. Suite 330, Austin, TX 78731 PROJECT: Railroad Quiet Zone Study This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Brown & Gay Engineers, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 22nd day of March, 2012 for the Railroad Quiet Zone Study Project in the amount of $149,900.00; and WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on August 17, 2012 to amend the scope of services and to increase the compensation by $25,123.80 to a total of $175,023.80; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $141,700.51 to a total of $316,724.31; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: I. Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the attached Addendum To Exhibit A. II. Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. supplemental Contract Rev. 12/01/08 0199.1220;00274924 84275 Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $141,700.51 the lump sum amount payable under the Contract for a total of $316,724.31, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. BRO & GAY E INFERS, INC. B - - 5L;o3�/3 Date CITY OF ROUND ROCK By: Alan McGraw, Mayor Date Supplemental Contract 0199.1220;00259913 2 APPROVED AS TO FORM: Stephan L. Sheets, City Attorney Rev. 12/01/08 84275 ADDENDUM TO EXHIBIT A City Services The City will provide the following: A. Any mapping or survey information available for the crossing locations. B, Timely reviews and decisions to maintain the project schedule. C. Electronic files for City's standard Border, General Notes. D. Electronic files for City's Standard Details. ADDENDUM TO EXHIBIT B Engineering Services Preface The scope of services for this Supplemental Contract No. 2 is to assist the City Nvith the implementation phase of the railroad quiet zone project in the City of Round Rock. The project includes both the main UPRR line and two at -grade crossings on the UPRR secondary line known as the "Georgetown Industrial Lead". The Engineer will perform the following tasks: A. Project Management and Scheduling I . Prepare a project implementation schedule with an anticipated duration of approximately two years. The project schedule will be prepared with Suretrak or Primavera P6 software. 2. Update the project implementation schedule on a monthly basis during the first 8 months, and bi-monthly basis after that. This phase of the project is estimated to last approximately 24 months. 3. Coordinate with UPRR as needed, but at least on a monthly basis during the first 8 months, or until the construction agreements between UPRR and the City are signed. Coordinate with UPRR on a bi-monthly basis after that. Coordinate with TxDOT and FRA as needed. 4. Prepare monthly or bi-montlily reports as needed to document project progress. B. Preliminary Engineering Agreements L Assist the City in the preparation of Preliminary Engineering Agreements with UPRR for the following locations: o St. Williams Street at McNeil Road o McNeil Road at IH -35 o Burnet Road 2. Prepare exhibits (Exhibit "A") for each of the locations listed above. 3. Prepare railroad pre-emption worksheets for the St. Williams Street RR crossing. 4. Review responses from UPRR and provide feedback to the City. C. Prepare Environmental Documentation 1. Enviromnental Scientist staff will perform field visits and will acquire data needed for the preparation of the environmental document. 1 2. Environmental Scientist staff will prepare a Blanket Categorical Exclusion document (BCE) for the project. A detailed description of the elements to be included in the BCE document is included as Attachment "A". 3. Environmental Scientist staff will Coordinate the document reviews with the reviewing agencies (TxDOT`s Austin District Environmental Division staff). 4. Enviromnental Scientist staff will address comments from the agencies and will prepare final documents. D. Prepare Design Plans Prepare design plans for roadway improvements and the installation of traffic signals, pavement markings and signing as identified for each of the grade crossings in the study phase report. The plans will be on 11x17 plan sheets in accordance with the City of Round Rock design guidelines as well as TxDOT design standards for signing and signalization. The following plans sliall be prepared: 1. CR 172 o Roadway Plan- The roadway plan shall show the design of the proposed median island on CR 172 on both sides of the RR track, and the areas where pavement repairs are necessary prior to island construction. The plan may show an asphalt overlay for the entire approach. o Pavement Markings and Signing Plan 2. St. Williams Street o Roadway Plan- The roadway plan shall show the proposed raised traffic islands on the St. Williams Street and BeIlview Avenue approaches. o Traffic Signal Plan- For the intersection of St. Williams Street and McNeil Road. o Traffic Signal Elevations Sheet o Pavement Markings and Signing Plan o Traffic Signal standards for poles and foundations o Railroad Preemption Plan 3. McNeil Road and IH 35 Southbound Frontage Road o Roadway Plan- Shall show the proposed construction of a raised median island on McNeil Road (between frontage roads) and the reconstruction of sidewalks at the southbound frontage road of IH 35. o Pavement Markings and Signing Plan 4. IH 35 Northbound Frontage Road o Pavement Markings and Signing Plan P. 5. Burnet Street o Pavement Markings and Signing Plan 6. Redbud Lane o Pavement Markings and Signing Plan 7. Private Crossings o Pavement Markings and Signing Plans 8. Title Sheet for the project. 9. Quantity Summary Sheets for each location and the overall project. 10. Standard Drawings and Details for roadway work, traffic signal installation, signing, pavement markings, traffic control during construction. F. Prepare Bid Documents 1. Prepare bid sheets. 2. Prepare the Project Manual. 3. Prepare construction cost estimates. 4. Attend the pre-bid conference. F. Construction Support 1. Attend bid opening, tabulate bids and make recommendations. 2. Review shop drawings for traffic signal construction. Review and process pay estimates for the contractor. 3. Provide technical support during construction, respond to up to ten RFIs. 4. Perform a final inspection of the traffic signal and a punch list of items to be corrected/completed by the contractor prior to final acceptance. G. Field Surveys and Utility Contacts 1. Field surveys will be performed at the following locations: a. CR 172 at McNeil Road b. St. Williams Street at McNeil Road c. McNeil Road at IH -35 2. Contact utility companies to obtain utility location information including type, size and approximate depth. 3. Prepare Existing Conditions Layout for the St. Williams Street/McNeit Road intersection. The scope of the field surveys is attached. 3 Attachment "A" Blanket Categorical Exclusion- Scope of Work A State level Blanket Categorical Exclusion (BCE) document will be prepared for review by the City of Round Rock, TxDOT-Austin and TxDOT-ENV in accordance with TxDOT's Standards of Uniformity (SOUS) for Programmatic Categorical Exclusions, dated December 27, 2010. Preparation of the BCE includes: 1. Meld Visit I Data Acquisition - A preliminary site reconnaissance of the project will be performed to become familiar with existing conditions of the project area and identify significant features of the community. This task includes obtaining various maps and other supporting data, as needed, and not identified in other tasks within this Scope of Services. 2. Document Preparation - A State level BCE that conforms to and analyzes the following topics: a. Socioeconomics - research and review of available income information for the community, such as median annual income and land use information for the project area and surrounding community. b. Section 4(f) Resources -an assessment as to whether project -related impacts to Section 4(f) resources meet de mininds criteria. It is assumed that the project will have no impact to 4(f) resources. c. Historic Properties -an historic properties analysis will be performed and any project impacts to potential historic properties will be assessed. It is assumed the project will have no impacts to historic properties. d. Archeological Resources - an analysis of archeological resources within the project area will be performed and any project impacts will be assessed. It is assumed the project will have no impacts to archeological resources. e. Vegetation —a determination of project impacts to vegetation will be made and any necessary agency coordination will be performed. f Water Quality --the project's conformance with the Clean Water Act Regulatory Program will be verified and a review and discussion will be performed to identify any permits that may be required. It is assumed that no waters of the U.S. will be impacted that require notification to or permits from the U.S. Army Corps of Engineers. g. SoiIs/Farm land- a determination of the project impacts to soils/farmland will be made. h. Hazardous Materials — hazardous materials impacts will be identified, to the extent feasible under the processes prescribed in ASTM E 1527-13, the potential for recognized environmental conditions; that is, the presence or likely presence of any hazardous substances or petroleum products on the property under conditions that indicate an existing release, a past release, or a material threat of a release of any hazardous substances or petroleum products into the ground, groundwater, or surface water of the property. This process will include records 4 research, field reconnaissance and report preparation and assumes no regulatory issues exist on the property. This information will describe, at a minimutm, site and vicinity descriptions, current and past uses of the property and adjoining properties, information from records reviews, information from site reconnaissance and interviews, conclusions and opinions of impacts, if any, of recognized environmental conditions. Should additional testing be required, this can be performed as an additional service, i. Visual — a determination of the project's visual impacts will be made. It is assumed the project will have no visual impacts. j. Floodplains — The floodplain would be mapped to locate water resources and wetlands. It is assumed that no floodplain improvements would occur and a detailed analysis of the floodplain is not required. k. Species -the threatened and endangered species lists currently maintained by the U.S. Fish and Wildlife Service (USFWS) and the "Texas Parks and Wildlife Department (TPWD) will be evaluated to determine if any of the listed species may potentially inhabit the project area. Each species' protected status and propensity to be impacted by the project will be documented. 1. Wild and Scenic Rivers -a determination of the project impacts to wild and scenic rivers will be made. It is assumed the project will have no wild and scenic river impacts. 3. Agency Coordination -this task includes the preparation of applicable agency coordination letters for the proposed action. A draft of the letters will be provided for approval by TxDOT. If applicable, Engineer will prepare the USFWS letter to be submitted by TxDOT and Engineer will contact TPWD directly. This task assumes that the Engineer will provide all supporting graphics for the coordination letters, including but not limited to a scaled map to show potential issues within the project area. It is assumed that no permits, applications thereof or other environmental authorizations will be required beyond concurrence for recommended environmental clearance. 4. Deliverables — this proposal assumes three rounds of comments on the BCE: Comments from the preliminary and final review by TxDOT-AUS; and comments from TxDOT-ENV in Austin. Up to two copies of the BCE will be provided for the TxDOT- AUS review, and up to three copies of the BCE will be provided for the TxDOT-ENV submission. Upon completion, three final copies will be provided. 5 ADDENDUM TO EXF Work Schedule Task Anticipated start date Preliminary Engineering Agreements w/ UPRR UPRR Preliminary engineering estimates Construction/Maintenance Agreement w/UPRR Surveying and Civil Design, PS&E Environmental Documents Civil bid/construction package 1 Civil bid/construction package 2 UPRR construction of improvements Submit Notice of Establishment (NOE) Project close out _m W 7 O u LL Z W C3 Q Lf) coo 0O 0 0 00 0 In LO r co O o v It N a 10 F- ONO h CA t0 (% O N r N r- t0 1f7 C4 0 C r U � J F 0 l/i 69 69 69 69 69 69 69 [l O O O p O I I 1 1 p Cl N N N U cm Oi fif (6 7 N 619 69 69 69 69 69 69 69 Vi _ C m O ' O 1--0O I I I N O O O (V N C U d) o h- U 69 6A 69 FA 64 69 6.). 6'i 69 O O O O O OLA O O O O p O O T U N O M C4 I eO}} Ob N 0) w C m N ONO �O CA M N co N r r-, w 1U N CA "t 1- CA 04 � C 3 � LO a) c W CA 69 69 67 69 69 66 69 69 N C E ~ L 0 O Q U OLL ctf c v O E a 0 O a Q U Z c p Yfn C m O 0 C W c N c c c? 10 O OJ N U c c 0 w, N (n a U U (/iO > N C LD N o a a` w o m C) U- o Q m t)l- o w "- E City of Round Rock ROUND RDQC TIXA$ euiwase x�mox r�asrcxirt Agenda Item Summary Agenda Number: G.8 Title: Consider a resolution authorizing the Mayor to execute Supplemental Contract No. 2 with Brown & Gay Engineers, Inc. for the Railroad Quiet Zone Project. Type: Resolution Governing Body: City Council Agenda Date: 6/13/2013 Dept Director: Gary Hudder, Transportation Director Cost: $141,700.51 Indexes: General Self -Financed Construction Attachments: Resolution, ExhibitA Text of Legislative File 13-417 This Supplemental Contract will authorize Brown & Gay Engineers to develop the full Plans, Specifications, and Estimates (PS&E) documents for construction of the various intersection and signal improvements for the completion of the Railroad Quiet Zone project. This Supplemental Contract also authorizes Brown & Gay Engineers to continue coordination efforts with the Union Pacific Railroad, the Federal Railroad Administration, and the Texas Department of Transportation for the full implementation of the Quiet Zones. The Quiet Zone work is still on schedule and expected to be completed by the end of 2014, with the majority of the engineering and design work being completed by the end of 2013. Cost. $141,700.51 Source of funds: General Self Financed Construction Staff recommends approval. City of Round Rock Page 1 Printed on 8/8/2013 } EXEC D UIE ! } � ( [ : ( � F } { � . ORIGINAL ( � \ DOCUMEN 5 { ( ( / { f \ ( ( { FOLLO\&/ ( / { ( ( ( [ [ ( STATE OF TEXAS § COUNTY OF WILLIAMSON § SUPPLEMENTAL CONTRACT NO.2 TO CONTRACT FOR ENGINEERING SERVICES FIRM: BROWN & GAY ENGINEERS, INC. ("Engineer") ADDRESS: 7000 N. Mom, Suite 330, Austin, TX 78731 PROJECT: Railroad Ouiet Zone Study This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Brown & Gay Engineers, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 22nd day of March, 2012 for the Railroad Quiet Zone Study Project in the amount of $149,900.00; and WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on August 17, 2012 to amend the scope of services and to increase the compensation by $25,123.80 to a total of $175,023.80; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $141,700.51 to a total of $316,724.31; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: I. Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the attached Addendum To Exhibit A. II. Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C. Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Supplemental Contract Rev. 12/01/08 0199.1220; 00274924 84275 9 L -3,O( - L3,&b M. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $141,700.51 the lump sum amount payable under the Contract for a total of $316,724.31, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. BRO N & GAY ENGINEERS, INC. B. ��ir�/Go Obi E ToE �123/I3 Date CITY OF ROU D ROCK By; �- ytit'rl w G VD,�vs L'l3 • l3 Date Supplemental Contract 0199.1220;00259913 MAPV AS O FORM: Steph L. Sheets, City Attorney Rev. 12/01/08 84275 ADDENDUM TO EXHIBIT A City Services The City will provide the following: A. Any mapping or survey information available for the crossing locations. B. Timely reviews and decisions to maintain the project schedule. C. Electronic files for City's standard Border, General Notes. D. Electronic files for City's Standard Details. ADDENDUM TO EXHIBIT B Engineering Services Preface The scope of services for this Supplemental Contract No. 2 is to assist the City with the implementation phase of the railroad quiet zone project in the City of Round Rock. The project includes both the main UPRR line and two at -grade crossings on the UPRR secondary line known as the "Georgetown Industrial Lead". The Engineer will perform the following tasks: A. Project Management and Scheduling L Prepare a project implementation schedule with an anticipated duration of approximately two years. The project schedule will be prepared with Suretrak or Primavera P6 software. 2. Update the project implementation schedule on a monthly basis during the first 8 months, and bi-monthly basis after that. This phase of the project is estimated to last approximately 24 months. 3. Coordinate with UPRR as needed, but at least on a monthly basis during the first 8 months, or until the construction agreements between UPRR and the City are signed. Coordinate with UPRR on a bi-monthly basis after that. Coordinate with TxDOT and FRA as needed. 4. Prepare monthly or bi-monthly reports as needed to document project progress. B. Preliminary Engineering Agreements 1. Assist the City in the preparation of Preliminary Engineering Agreements with UPRR for the following locations: o St. Williams Street at McNeil Road o McNeil Road at IH -35 o Burnet Road 2. Prepare exhibits (Exhibit "A") for each of the locations listed above. 3. Prepare railroad pre-emption worksheets for the St. Williams Street RR crossing. 4. Review responses from UPRR and provide feedback to the City. C. Prepare Environmental Documentation 1. Enviromnental Scientist staff will perform field visits and will acquire data needed for the preparation of the environmental document. 1 2. Environmental Scientist staff will prepare a Blanket Categorical Exclusion document (BCE) for the project. A detailed description of the elements to be included in the BCE document is included as Attachment "A". 3. Environmental Scientist staff will Coordinate the document reviews with the reviewing agencies (TxDOT's Austin District Environmental Division staff). 4. Environmental Scientist staff will address comments from the agencies and will prepare final documents. D. Prepare Design Plans Prepare design plans for roadway improvements and the installation of traffic signals, pavement markings and signing as identified for each of the grade crossings in the study phase report. The plans will be on 11x17 plan sheets in accordance with the City of Round Rock design guidelines as well as TxDOT design standards for signing and signalization. The following plans shall be prepared: 1. CR 172 o Roadway Plan- The roadway plan shall show the design of the proposed median island on CR 172 on both sides of the RR track, and the areas where pavement repairs are necessary prior to island construction. The plan may show an asphalt overlay for the entire approach. o Pavement Markings and Signing Plan 2. St. Williams Street o Roadway Plan- The roadway plan shall show the proposed raised traffic islands on the St. Williams Street and Bellview Avenue approaches. o Traffic Signal Plan- For the intersection of St. Williams Street and McNeil Road. o Traffic Signal Elevations Sheet o Pavement Markings and Signing Plan o Traffic Signal standards for poles and foundations o Railroad Preemption Plan 3. McNeil Road and 11135 Southbound Frontage Road o Roadway Plan- Shall show the proposed construction of a raised median island on McNeil Road (between frontage roads) and the reconstruction of sidewalks at the southbound frontage road of IH 35. o Pavement Markings and Signing Plan 4. IH 35 Northbound Frontage Road o Pavement Markings and Signing Plan 2 5. Burnet Street o Pavement Markings and Signing Plan 6. Redbud Lane o Pavement Markings and Signing Plan 7. Private Crossings o Pavement Markings and Signing Plans 8. Title Sheet for the project. 9. Quantity Summary Sheets for each location and the overall project. 10. Standard Drawings and Details for roadway work, traffic signal installation, signing, pavement markings, traffic control during construction. U. Prepare Bid Documents 1. Prepare bid sheets. 2. Prepare the Project Manual. 3. Prepare construction cost estimates. 4. Attend the pre-bid conference. F. Construction Support 1. Attend bid opening, tabulate bids and make recommendations. 2. Review shop drawings for traffic signal construction. Review and process pay estimates for the contractor. 3. Provide technical support during construction, respond to up to ten RFIs. . 4. Perform a final inspection of the traffic signal and a punch list of items to be corrected/completed by the contractor prior to final acceptance. G. Field Surveys and Utility Contacts I. Field surveys will be performed at the following locations: a. CR 172 at McNeil Road b. St. Williams Street at McNeil Road c. McNeil Road at IH -35 2. Contact utility companies to obtain utility location information including type, size and approximate depth. 3. Prepare Existing Conditions Layout for the St. Williams Street/McNeil Road intersection. The scope of the field surveys is attached. 3 Attachment "A" Blanket Categorical Exclusion- Scope of Work A State level Blanket Categorical Exclusion (BCE) document will be prepared for review by the City of Round Rock, TxDOT-Austin and TxDOT-ENV in accordance with TxDOT's Standards of Uniformity (SOUS) for Programmatic Categorical Exclusions, dated December 27, 2010. Preparation of the BCE includes: 1. Field Visit I Data Acquisition - A preliminary site reconnaissance of the project will be performed to become familiar with existing conditions of the project area and identify significant features of the community. This task includes obtaining various maps and other supporting data, as needed, and not identified in other tasks within this Scope of Services. 2. Document Preparation - A State level BCE that conforms to and analyzes the following topics: a. Socioeconomics - research and review of available income information for the conununity, such as median annual income and land use information for the project area and surrounding community. b. Section 4(f) Resources -an assessment as to whether project -related impacts to Section 4(f) resources meet de minimis criteria. It is assumed that the project will have no impact to 4(f) resources. c. Historic Properties -an historic properties analysis will be performed and any project impacts to potential historic properties will be assessed. It is assumed the project will have no impacts to Historic properties. d. Archeological Resources - an analysis of archeological resources within the project area will be performed and any project impacts will be assessed. It is assumed the project will have no impacts to archeological resources. e. Vegetation —a determination of project impacts to vegetation will be made and any necessary agency coordination will be performed. f. Water Quality -the project's conformance with the Clean Water Act Regulatory Program will be verified and a review and discussion will be performed to identify any permits that may be required. It is assumed that no waters of the U.S. will be impacted that require notification to or permits from the U.S. Army Corps of Engineers. g. Soils/Farmland-a determination of the project impacts to soils/farmland will be made. h. Hazardous Materials — hazardous materials impacts will be identified, to the extent feasible under the processes prescribed in ASTM E 1527-13, the potential for recognized environmental conditions; that is, the presence or likely presence of any hazardous substances or petroleum products on the property under conditions that indicate an existing release, a past release, or a material threat of a release of any hazardous substances or petroleum products into the ground, groundwater, or surface water of the property. This process will include records 4 research, field reconnaissance and report preparation and assumes no regulatory issues exist on the property. This information will describe, at a minimuun, site and vicinity descriptions, current and past uses of the property and adjoining properties, information from records reviews, information from site reconnaissance and interviews, conclusions and opinions of impacts, if any, of recognized environmental conditions. Should additional testing be required, this can be performed as an additional service. i. Visual — a determination of the project's visual impacts will be made. It is assumed the project will have no visual impacts. j. Floodplains — The floodplain would be mapped to locate water resources and wetlands. It is assumed that no floodplain improvements would occur and a detailed analysis of the floodplain is not required. k. Species -the threatened and endangered species lists currently maintained by the U.S. Fish and Wildlife Service (USFWS) and the Texas Parks and Wildlife Department (TPWD) will be evaluated to determine if any of the listed species may potentially inhabit the project area. Each species' protected status and propensity to be impacted by the project will be documented. I. Wild and Scenic Rivers -a determination of the project impacts to wild and scenic rivers will be made. It is assumed the project will have no wild and scenic river impacts. 3. Agency Coordination -this task includes the preparation of applicable agency coordination letters for the proposed action. A draft of the letters will be provided for approval by TxDOT. If applicable, Engineer will prepare the USFWS letter to be submitted by TxDOT quid Engineer will contact TPWD directly. This task assumes that the Engineer will provide all supporting graphics for the coordination letters, including but not limited to a scaled map to show potential issues within the project area. It is assumed that no permits, applications thereof or other environmental authorizations will be required beyond concurrence for recommended environmental clearance. 4. Deliverables — this proposal assumes three rounds of continents on the BCE; Comments from the preliminary and final review by TxDOT-AUS; and comments from TxDOT-ENV in Austin. Up to two copies of the BCE will be provided for the TxDOT- AUS review, and up to three copies of the BCE will be provided for the TxDOT-ENV submission. Upon completion, three final copies will be provided. 5 ADDENDUM TO EXHIBIT C Work Schedule Task Anticipated omp a ion Date Anticipated start date April 29, 2013 Preliminary Engineering Agreements w/ UPRR June 30, 2013 UPRR Preliminary engineering estimates September 30, 2013 Construction/Maintenance Agreement w/UPRR December 30, 2013 Surveying and Civil Design, PS&E August 30, 2013 Environmental Documents August30,2013 Civil bid/construction package 1 November 30, 2013 Civil bid/construction package 2 January 30, 2014 UPRR construction of improvements July 30, 2014 Submit Notice of Establishment (NOE) August30,2014 Project close out November 2014 V) q%% g q q$ k S 0 E o g n*& r- m mt 2# L q o %w� - _ 2 w c 0 0 F- 0 m _ m m 64 m 609 «1 _ 1 f 2 . . . . R G ` a a 2 CD CD § m c a \ / m e '09 611 _. I'll m 2 2 G c 000 0- & w Cl w [ o U o - - _ _ _ _ m m 1 _ % G R S o$¢ 2 2 m k $& a g (q w CDn N I% q k 2 - w 2 + q ■ \f mw CAI _ a _ _ @ @ _ m CO \ f E 2 k J C < k 2 / 0 � / j / k E c O _ C § # 3 ® c� w ƒ © t o � R _ m .r_ c c v U K 0 ƒ CL w k 3 k U- A < m U O w U o