G-04-12-16-13C1 - 12/16/2004ORDINANCE NO. 0- 0`02-1&- 13C r
AN ORDINANCE AMENDING SECTION 5.00 OF THE HUMAN
RESOURCES POLICIES AND PROCEDURES MANUAL BY ADDING
SECTION 5.16, CONCERNING EMPLOYEE USE OF CITY -ISSUED
PHOTO IDENTIFICATION BADGES; AND PROVIDING FOR A
SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES
AND RESOLUTIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
I.
That Section 5.00 of the Human Resources Policies and
Procedures Manual of the City of Round Rock, Texas, is hereby
amended by adding Section 5.16, to read as follows:
5.16 CITY ISSUED PHOTO IDENTIFICATION BADGES
PURPOSE To establish guidelines for employee use of and responsibility for City issued photo
ID badges.
POLICY The City of Round Rock photo ID badges will be issued to all full-time and part-
time City employees to be worn while on official business for the City of Round
Rock.
Photo ID badges must be worn in accordance with departmental directives or
carried on the employee in situations where wearing/displaying the identification
badge poses a hazard to personal safety.
NEW BADGES Photographs for ID badges will be taken and the ID badge will be issued by Human
Resources on the employee's first day of work.
CARD USE Employees are responsible for the care and proper use of City issued photo ID
badges.
City ID badges are issued for official use only and are not to be used for obtaining
special privileges other than local merchant -sponsored discounts, etc.
CARD ABUSE Photo ID badges shall not be altered or defaced in any manner including affixing
stickers or tags.
Photo ID badges shall not be loaned to others.
Abuse, tampering, altering, or unauthorized use of the City photo ID badge may
result in disciplinary action up to and including termination.
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REPLACEMENT Employees may be charged a replacement fee for lost or damaged photo ID badges.
Lost and damaged badges must be immediately reported to the supervisor, who will
then contact Human Resources. Supervisors will issue a temporary badge to be
worn until the replacement ID badge is received from Human Resources.
There will be no charge to employees for photo ID badge replacement if.
• The employee is changing departments. Supervisors will contact Human
Resources to request an updated ID badge for employees transferring into
their department. Transferring employees do not need to have their photo
taken again if their photo is on file.
The employee is changing names. Names will only be changed when the
employee presents a valid drivers license and social security card issued in
the new name. Employees who require a replacement badge because of a
name change will not need to have their photo taken again, if the photo is
already on file.
Whenever a replacement card is issued, the original ID card must be returned to the
Human Resources Department unless reported as lost. Sworn Police and Fire
personnel who are promoted may retain previously issued ID badges.
EXPIRATION DATE ID badges will have an expiration date. Employees are required to have a new
photo taken and obtain a new ID badge from Human Resources prior to the
expiration date. There will be no cost for replacement of expired badges.
SURRENDER OF Employees will surrender their identification cards upon termination.
PHOTO ID cards must be turned in to Human Resources before the terminating employee
IDENTIFICATION may receive his final pay check.
BADGES
ENFORCEMENT Employees who violate this policy will be subject to disciplinary action up to
and including termination.
EFFECTIVE DATE December 16, 2004
II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
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C. The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at which
this Ordinance was adopted was posted and that such meeting was
open to the public as required by law at all times during which
this Ordinance and the subject matter hereof were discussed,
considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
Alternative 1.
By motion duly made, seconded and passed with an affirmative
vote of all the Council members present, the reauirement fnr
reading this ordinance on two separate days was dispensed with.
READ, PASSED, and ADOPTED on first reading this ��/ day
of , 2004.
Alternative 2.
READ and APPROVED on first reading this the day of
2004.
READ, APPROVED and ADOPTED on second reading this the
day of
2004.
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C' y Rock, Texas
ATTEST:
CHRISTINE R. MARTINEZ, City Secretar
3
DATE: December 9, 2004
SUBJECT: City Council Meeting - December 16, 2004
ITEM: 13.C.1. Consider an ordinance amending Section 5.00
Professional Conduct and General Workplace Policies
by adding Section 5.16 City Issued Photo Identification
Badge, of the Human Resources Policies and
Procedures Manual. (First Reading)
Department: Human Resources
Staff Person: Teresa S. Bledsoe, Director
Justification:
To establish guidelines for employee use of and maintenance responsibility for City -
issued photo ID badge.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information•
The City's Human Resources polices are revised as needed consistent with best
practices. A task team representing the City's various departments was
instrumental in the developing of the program and associated policy.
Public Comment: N/A