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R-2016-3364 - 4/14/2016RESOLUTION NO. R-2016-3364 WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A., authorizes local governments and agencies of the state to enter into agreements with one another to perform governmental functions and services, and WHEREAS, the City of Round Rock wishes to enter into an Interlocal Contract with the Capital Area Council of Governments ("CAPCOG") regarding the 6 -inch resolution orthoimagery, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Geospatial Data Interlocal Contract for Geopmap 2016 (Orthophotos) Work Order 4890-6 with CAPCOG, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 14th day of April, 2016. ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST: SARA L. WHITE, City Clerk 0112 1604, 00354914 EXHIBIT „A„ CAPITAL AREA COUNCIL OF GOVERNMENTS GEOSPATIAL DATA INTERLOCAL CONTRACT FOR GEOMAP 2016 (ORTHOPHOTOS) WORK ORDER 4890-6 Art. 1. Parties and Purpose 1.1. The Capital Area Council of Governments ("CAPCOG") is a regional planning commission and political subdivision of the State of Texas organized and operating under the Texas Regional Planning Act of 1965, as amended, chapter 391 of the Local Government Code. 1.2. City of Round Rock is a local government that is seeking to obtain 6 -inch resolution orthoimagery. 1.3. CAPCOG has contracted with Fugro Geospatial, Inc. to provide these services to City of Round Rock. This contract is entered into between CAPCOG and City of Round Rock under chapter 791 of the Government Code so that City of Round Rock can contribute funding toward the development of 6 -inch resolution orthoimagery being developed jointly by City of Round Rock, CAPCOG, and Fugro Geospatial. Art. 2. Goods and Services 2.1. CAPCOG agrees to furnish City of Round Rock the orthoimagery according to the delivery schedule described in Section 3.2 of this Agreement and in accordance with the attached Exhibit A to this contract. The services will be performed by Fugro Geospatial for City of Round Rock under its contract with CAPCOG. Art. 3. Contract Price and Payment Terms 3.1. City of Round Rock agrees to provide funding to CAPCOG under this contract, solely from current revenues available to City of Round Rock with a total value of not to exceed $18,756.52. The total contract value includes a project management fee equal to 6% of the price to be paid to Fugro Geospatial under the particular work order executed to provide goods and services for City of Round Rock. In each invoice submitted for an installment payment under Section 3.2, CAPCOG agrees to invoice City of Round Rock for the percentage of the project management fee equal to the installment percentage due under Section 3.2. GEOMAP 2016 GEOSPATIAL DATA CITY OF ROUND ROCK INTERLOCAL CONTRACT Page 1 of 8 3.2. City of Round Rock agrees to provide installment payments to CAPCOG based on the Deliverable Schedule shown below: 0 30% upon acquisition complete 0 30% upon survey report and AT report delivery 0 30% upon initiation of online QA/QC ortho process 0 10% upon final acceptance shall be delivered to: The City of Round Rock: 221 E. Main Street, Round Rock, TX 78664 Attention: Brian Finger 3.5. CAPCOG agrees to provide funding and/or in-kind services to Fugro Geospatial under its Contract for the Capital Area Geospatial Base Map Project the amount due in accordance with Exhibit A. Art. 4. Effective Date and Term of Contract 4. 1. (a) Except as provided in paragraph (b), this contract takes effect on the date it is signed on behalf of CAPCOG and it ends, unless sooner terminated under Art. 6 or 7, when the total value of funding, as set out in Art. 3.1, has been fumished by City of Round Rock, or on December 31, 2016. (b) Exhibit B, the Copyright License, takes effect on the date all geospatial data products are delivered to CAPCOG and expires, unless sooner terminated under Sec. 6 of Exhibii B, two years from that date. Art. S. Nondiscrimination and Equal Opportunity 5.1. CAPCOG and City of Round Rock shall not'exclude anyone from participating under this contract, deny anyone benefits under this contract, or otherwise unlawfully tf -trigin, sex, age, disability, or veteran status. Art. 6. Termination of Contract for Unavailability of Funds 6. 1. City of Round Rock acknowledges that CAPCOG is a governmental entity without GEOMAP 2016 GEOSPATIAL DATA CITY OF ROUND ROCK INTERLOCAL CONTRACT Page 2 of 8 l�� q��11; 1111;1111� p 11111. 1�1 M31LIFLA1 learns that funds to pay for the goods or services will not be available at the time of delivery or performance. 6.2. CAPCOG terminates this contract for unavailability of funds by giving City of Round Rock notice of the termination, as soon as it ' learns of the funding unavailability, and specifying the termination date, which may not be less than 15 calendar days from the notice date. The contract terminates on the specified termination date. Art. 7. Termination for Breach of Contract 7. 1. (a) If City of Round Rock or CAPCOG breaches a material provision of this contract, the other may notify the breaching party describing the breach and demanding corrective action. The breaching party has five business days from its receipt of the notice to the breach. If the breach cannot be corrected within a reasonable time, despite the breaching - �Wg+W faffit:--X4.x-vt tot s4,,t-V- contract or either party may invoke the dispute resolution process of (b) If Fugro Geospatial breaches its contract with CAPCOG, so that the orthoirnagery contracted for is not delivered to City of Round Rock, CAPCOG may terminate this contract by giving the City of Round Rock notice of the termination, as soon as it learns of the nondelivery, and specifying the termination date, which may not be less than 15 calendar days from the notice date. The contract terminates on the specified termination date. 7.2. Termination for breach under Art. 7.1 does not waive either party's claim for damages resulting from the breach. Art. 8. Dispute Resolution -- "`W 111110T I IWO go '1 contract. The representatives adooo appointed shll•etermine the lcatin, frmat, f7e requncy, and 7 duration of the negotiations. GEOMAP 2016 GEOSPATIAL DATA CITY OF ROUND ROCK INTERLOCAL CONTRACT Page 3 of 8 8.3. If the representatives cannot resolve the dispute within 30 calendar days after the first negotiation meeting, the parties agree to refer the dispute to the Dispute Resolution Center of Austin for mediation in accordance with the Center's mediation procedures by a single mediator assigned by the Center. Each party shall pay half the cost of the Center's mediation services. 8.4. The parties agree to continue performing their duties under this contract, which are unaffected by the dispute, during the negotiation and mediation process. Art. 9. Notice to Parties 9.1. Notice to be effective under this contract must be in writing and received by the party against whom it is to operate. Notice is received by a party: (1) when it is delivered to the party personally; (2) on the date shown on the return receipt if mailed by registered or certified mail, return receipt requested, to the party's address specified in Art. 9.2 and signed for on behalf of the party; or (3) three business days after its deposit in the United States mail, with first-class postage affixed, addressed to the party's address specified in Art. 9.2. 9.2. CAPCOG's address is 6800 Burleson Road, Building 310, Suite 165, Austin, TX 78744, Attention: Betty Voights, Executive Director. City of Round Rock address is: The City of Round Rock: 221 E. Main Street, Round Rock, TX 78664 Attention: Brian Finger 9.3. A party may change its address by providing notice of the change in accordance with Art. 9.1. Art. 10. Miscellaneous 10.1. Each individual signing this contract on behalf of a party warrants that he or she is legally authorized to do so and that the party is legally authorized to perform the obligations undertaken. 10.2. (a) This contract states the entire agreement of the parties, and an amendment to it is not effective unless in writing and signed by all parties. (b) The following Exhibits are part of this contract: A. Work Order B. Copyright License 10.4. This contract is binding on and inures to the benefit of the parties' successors in interest. GEOMAP 2016 GEOSPATIAL DATA CITY OF ROUND ROCK INTERLOCAL CONTRACT Page 4 of 8 10.5. This contract is executed in duplicate originals. City of Round Rock, TEXAS LIM Date CAPITAL AREA COUNCIL OF GOVERNMENTS Betty Voights Executive Director Date GEOMAP 2016 GEOSPATIAL DATA CITY OF ROUND ROCK INTERLOCAL CONTRACT Page 5 of 8 EXHIBIT A GEOMAP 2016 WORK ORDER 4890-6 hIlT M =17 6ML - - t 11,11,170F provide ihe +••r and services described in the Scope • • set • below in accordance with the timetable set • in the Scope • • r6ff C 21 M. Tr - services provided under the Scope • • • Geospatial. I so a M Rai • w I I v I rwa I I [0j I wt ltw. Scope of Work MAP (SEE ATTACHMENT TO THIS EXHIBIT A) GEOMAP 2016 GEOSPATIAL DATA CITY OF ROUND ROCK INTERLOCAL CONTRACT Page 6 of 8 CAPITAL AREA COUNCIL OF GOVERNMENTS GEOSPATIAL DATA INTERLOCAL CONTRACT FOR GEOMAP 2016 EXHIBIT B COPYRIGHT LICENSE Sec. 1. Preamble CAPCOG will own the copyright to all the geospatial data delivered by Fugro Eart hData, Inc. under this contract as the 2016 CAPCOG Geos til Data the "Copyrighted Materials"), CAPCOG intends to register the copyright with the U.S. Copyright Office, and this Copyright License (the "License!') authorizes the The CAECD (the "Licensee) to use the Copyrighted Materials under the terms and conditions set out below. Sec. 2. Copyright Ownership CAPCOG owns all right, title and interest in and to the Copyrighted Materials and reserves all rights therein not expressly granted under this License. Except asp in Sec. 3, this License does not transfer to Licensee title to or any proprietary or intellectual property rights in the Copyrighted Materials. Sec. 3. Grant of License .1. CAPCOG grants Licensee a nonexclusive, nontransferable, royalty -free license to reproduce, distribute, and use the Copyrighted Materials, as provided in Sec. 3. 2, during the term of this License. 3.2. Licensee may reproduce and distribute the Copyrighted Materials to and permit their use • (1) • its elected • and employees; and (2) • a third party in a contractual relationship with Licensee • as use of the Copyrighted Materials is necessary to carry • the rktuirements of the contra6- Licensee mag -i n:*,t mtroduce or distribute to or rsermit use of the Copyrighted Materials • any other • •. Sec. 4. No Warranty. CAPCOG MAKES NO WARRANTY, WHETHER EXPRESS OR IMPLIED, REGARDING THE COPYRIGHTED MATERIALS LICENSED UNDER THIS LICENSE, CAPCOG SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NONINFRINGEMENT WITH RESPECT TO THE COPYRIGHTED MATERIALS. Sec. 5. Term of License This License takes effect on the date all geospatial data products are delivered to CAPCOG and expires, unless sooner terminated under Sec. 6, two years from that date. When this License expires, the Copyrighted Materials revert to the public domain and may be freely reproduced, distributed, and used by anyone Sec. 6. Termination for Breach of License. 6.1. If Licensee or CAPCOG breaches a material provision of this License, the other may notify the breaching party describing the breach and demanding corrective action. The breaching party has five business days from its receipt of the notice to correct the breach, or to begin and continue with reasonable diligence and in good faith to correct the breach. If the breach cannot be corrected within a reasonable time, despite the breaching party's reasonable diligence and good faith effort to do so, the parties may agree to terminate this License or, except as provided in Sec. 6.2, either party may invoke Art. 8, the dispute resolution process, of the contract. 6.2. If Licensee breaches this License by allowing use of the Copyrighted Materials by a third party in violation of Sec. 3.2, and the breach cannot be corrected under Sec. 6. 1, CAPCOG may terminate this License, without resort to the dispute resolution process, by giving Licensee notice of the termination date, which may not be less than 10 calendar days from the notice date. This License terminates on the specified termination date, and Licensee shall immediately ensure removal of all Copyrighted Materials from the third party's computer hardware, including, but not limited to, hard disks, SANs, RAIDS, PCs or any other form of electronic computer device, and certify the removal to CAPCOG in writing. 6.3. Termination for breach under Sec. 6.1 or 6.2 does not waive either party's claim for damages resulting from the breach.