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CM-2014-434 - 5/30/2014 f:. City of Round Rock 'ROUND ROCK TEXAS nnrou xcvoK vxosrrnm Agenda Item Summary Y Agenda Number: Title: Consider issuing a purchase order to Ramming Paving Company for the t: Chip Seal Rusk Rd Project. Type: City Manager Item ( Governing Body: City Manager Approval Agenda Date: 5/30/2014 Dept Director: Gary D. Hudder, Transportation Director t. I' r Cost: $26,254.80 Indexes: RR Transportation and Economic Development Corporation (Type B) Attachments: LAF - PO to Ramming Paving Company- Chip Seal of Rusk Road t (00299487xA08F8), Chip Seal Rusk Rd i Department: Transportation Department r Text of Legislative File CM-2014-434 On May 9, 2014 the Transportation Department sent a Solicitation for quotes (SOQ)to nine x (9) companies for construction services related to Asphalt Chip Seal to be applied to a portion of Rusk rd. between Leah Lane and Forest Creek Blvd. These improvements will include a single coarse, pre-coated rock, chip seal surface treatment only, utilizing our Standard Specifications for Surface Treatments. This is a test section of roadway that has few homes facing and accessing the road directly. The subsequent striping necessary, will be provided by forces. Staff recommends approval i E I �I 3 4' City of Round Rock Page 1 Printed on 5/29/2014 s k f 4 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items i Department Name: Transportation Project Name: Chip Seal Rusk Rd Project Mgr/Resource: Todd Keltgen Contractor/Vendor: Ramming Paving Company i Council Action: ORDINANCE Q RESOLUTION Agenda Wording l QCity Manager Approval i L P G CMA Wording Consider issuing a purchase order to Ramming Paving Company for the Chip Seal Rusk Rd Project. t 4 x Attorney Approval I Attorney 1 Date V / t Notes/Comments € t 4 t I: t x e j- s r F O:\wdox\SCCInts10127\14001MISC100299487.XLS Updated 6/3/08 k' 3 9020 N Capital of Texas Hwy F Bldg II,Sulo 250 � Austin,TX 75768 m�. Or Office(612)251,3713lo € k t I1VG COMPANY Fax(612)251-3709 p 611) PROPOSAL SlMIRMED TO: Tromportaton Dsparf mu*.City of Rased Rock Fax: Ph: ATT862M. Todd KWtysa JOB NAME: Chip Saol Ask Rd LOCATION: Oak Rd, Axed Rads DATE: 5/15/2014 4 We hereby submit specifications and estimates for the following asphalt Paving listed above. 3 All scope of work includes labor,equipment and materials. DESCRIPTION OF Units Quantities Thickness Unit Price Cost Work Single Course Surface Treatment SY 7,956 $3.30 226,254.80 AC-MP or AC-15-5TR PB GR 4 One Day to Complete r; Traffic Control Included TOTAL 226,254.80 Sass Tax Excluded z: e Pricing Above Includes One Mobilization,Additional Mobs 22,500.00 All Quantities Will Be Measured in Place Upon Completion. : Price Good Through December 2014 f f All materia is gumwiteed to be as specified. Any alteration or deviation from the above specifications involving extra cost will be executed only upon written orders. Ramming Paving Company,LLC will carry general Nobility and workers compensation insurance. Note this proposal may be withdrawn by us if not accepted within 60 days. Scott Sheen i Acceptance of Proposal € The above prices,specifications,and conditions are satisfactory and are hereby accepted. Payment will be mads as outlined ab !! Accepted by: Title C' k Lu 1V' oma-aco- Co mpa4►(Nom. o� Date ��//�l�'` CM-2014-434 t i Scheduled within 45 days from notice to proceed prior to August 30th 2014.. Wheeler Companies -"AC -Texas, Inc One Chisholm Trail Ste 450 Round Rock Tx.78681 Telephone No.: 512-861-7100 Fax No.: Rusk and Forest Creek PMW Name: Rusk road surface Treatment s ProiectNumber DD140537 S� Date. 5/14/14 priced for a single mob.,one day production AC I5-5TR(or equal)and PB GR 4 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10 single course surface treatment 8,000.00 SY 3.550 28,400.00 r NOTES: 1. Unless the words"Lump Sum"appear next to a price for an item,all prices are per unit„and payments will be based upon the actual number of units performed at that price. The prices quoted aro binding for 30 days. After such time,the prices are F subject to escalation based upon increases in APACs cost. ¢ l 2. APAC will mobilize on the project one time(s). Any additional mobilizations will require additional compensation of $3000.00 per mobilizaiton. 3.Bonds(payment and performance)and AGC fees are not included. 4.This quote does not include the following:testing beyond hot mix QC/QA specifications,barricades,engineering/staking, weed killer,excavation/removal/haul-off,striping/pavement markings,utility adjustments,erosion control,permits, SWPPP,maintenance of SWPPP,backfill of curb,backfill of pavement,proof rolling subgrade,cleaning prior to application of prime or hot mix,patching,and crack sealing. s' s 5. ****•One day traffic control with flagging operation included. All prep work including removal and replacement of composite speed humps by CORR prior to this work k 6. Tax on materials excluded. A"Tax Exempt Certificate"is required in order that taxes are not charged against work performed. For tax purposes,any contractural agreement based upon this quote will be considered a seperated contract agreement. 7. This quote is based upon general contractor provided quantities and request for work. S. Subgrade is to be made ready by others for prime and/or hot mix prior to mobilization ofAPACs crews. 9. All work not covered by a specific pay item or stated subsidiary will be billed ss time d:equipment force account work. 10. This quote and it's exclusions and notes are to became an aftdchment to any subcontract agreement between general contractor and APAC-Texas,Inc.Amid quote be accepted. f Page 1 of 2 : t � � { � ( : { � ( ; { � [ � [ ( ( [ [ ( } . { E I . u � { B > s o '° ( c ! e §CL ( 2 _CL 0 n� ® 2 § � LA a 2 :3 ( u ■ e C § { v E & c \ / ■ a © 72 § ® x 3i CL h 2 k (A 2 ~ be � A G & § ~ n U 2 0 u % E CL 40. / x = � q $ { © ■ 2 � � 9 k M k t § k k C \ 2tu ¢ E 7 0 k 0 E $ 2 I ® 0 k ■ � LnCL 2 J k o 2 Ln mi Ln $ O � { � ( tt f Solicitation of Quotes for Chip Seal of Rusk Rd. The City of Round Rock is soliciting Quotes emailed to Todd Keltgen at toddk@roundrocktexas.aov; addressed to Transportation Department, City of Round Rock, f 2008 Enterprise Drive, Round Rock, TX 78664,for furnishing all labor, material, and equipment and performing all work required for the project titled "Chip Seal Rusk Rd" will be received until 5:00 pm.Friday May 16,2014. Project includes Rusk Road from Forest Creek Blvd.to Leah { Lane;this roadway is approx.8000 Sq.Yds.of pavement,The measurements are as follows: NAME SUFFD( FROM TO LEN,FT WD,FT RUSK RD FOREST CREEK DR CROSSLEY)ING 375 30 RUSK RD CROSSLEY XING JOHNSON LN 1398 30 F RUSK RD JOHNSON WLEAH LN 614 30 u f E The Chip Seal surface is to be a single coarse surface treatment utilizing a PB grade 4 pre- coated aggregate and AC 15-STR OR APPROVED EQUIVALENT. All materials and methods for this application shall meet the City of Round Rock Design and Construction Standards which are available online: (http://www.roundrocktexas.gov/docs/ss_300.pdq Project schedule and duration is required with each submission. All pavement repairs, crack filling, and crack sealing will be completed by the City of Round Rock prior to Chip Seal by the Contractor. Pavement markings after seal will be provided by others. No quotes may be withdrawn after k submittal. Any quotes received after submittal deadline will not be considered. In case of ambiguity, duplication, or obscurity in the bids, the City of Round Rock reserves the right to construe the meaning thereof. The City of Round Rock further reserves the right to reject any or all quotes and to waive any informalities and irregularities in the quotes received. For any questions regarding the project, please contact: Todd Keltgen,Transportation Operations Manager—Transportation,toddk@roundrocktexas.Rov, I 512.218.5583 Leah Coffman,Senior Engineer—Transportation, Icoffman@roundrocktexas.sov;512.341.3318 i : L. E 3 i F t fP t r xs I s f+zz ��� lt E i s w* 01, $ i 3 U U O U U V j O co n O Cl) co ci 4 W aj 0 42 q � � s V x �r �i � ►ri � .� •C A 42 r 'c a � ! x .o cn PO 4 d $ R1 a O M dal ¢ 00 UUUI v PNO 00 Cq in C14 ON 1.0 en �Il z O > acq s g i x i 'r€ O � F o z ` O ? { � w z O OPC rA •Q v C4v4io Ate •-~-+ C4t-!. 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