CM-2016-1097 - 4/29/2016LETTER OF AGREEMENT
The purpose of this agreement is to set forth the terms and conditions of the
arrangement between Round Rock Sports Center (hereinafter "SPONSOR") and the
ROUND ROCK BASEBALL CLUB LP dba ROUND ROCK EXPRESS (hereinafter "CLUB").
In exchange for the below stated compensation, during the lifetime of this agreement
the CLUB shall provide SPONSOR the following considerations:
SPONSORSHIP ELEMENTS
Signage
The CLUB will provide SPONSOR with an exterior concourse banner. Dimensions are
4'x6' and artwork is due a.s.a.p.
The CLUB will provide SPONSOR with a Right Field LED board sign.
The CLUB will provide SPONSOR with 4 Season Tickets,
The CLUB will provide SPONSOR with 2 GA tickets for each RRSC summer camp
registrant.
In exchange for the above, SPONSOR shall provide CLUB the following considerations:
Lower Level Banner (32" x 20')
Digital Ad(s) as desired
Usage of facility for a mutually agreed upon date for meetings and a team building
exercise
SPONSOR will provide CLUB with usage of their facility for a mutually agreed upon date
for meetings and a team building exercise.
TERMS AND CONDITIONS
The term of this agreement will commence upon the proper execution of this signed
Letter of Agreement and shall conclude on December 31, 2016. The term will include
the CLUB's 2016 baseball season. SPONSOR will have first right of refusal on all
inventory items included in this agreement until the conclusion of this agreement.
"THIS IS A STRAIGHT TRADE AGREEMENT"
If the CLUB fails to make available the services to be provided to SPONSOR in this
agreement, SPONSOR shall be entitled to a refund of advertising costs on a pro rata
basis. Such fraction shall be multiplied by the payment required to be made by
SPONSOR herein and the sum resulting therefore shall be the sole remedy available to
SPONSOR.
The CLUB reserves the right to refuse to provide any services which it shall determine to
be offensive, inappropriate, immoral, or for any reason.
It is mutually understood that no agreement or promise has been made in reference to
this agreement that is not stated herein or attached hereto and that there is no verbal
understanding of any kind that can in any way affect the terms of this contract. In
consideration of the acceptance of this advertising order, recognizing advance
expenditures, and because of the necessity of reserving space for the entirety of the
baseball season, I hereby agree that no part of this contract can be countermanded or
cancelled.
With the authority to approve such matters, we, the below signed, agree to the terms
and conditions set forth in the preceding Letter of Agreement by and between
aforementioned parties.
FOR SPONSOR:
City of Round Rock
Laurie Hadley, City Manager
221 E. Main Street
Round Rock, TX 78664
Date:
FOR CLUB:
Round Rock Express Baseball Club
Chris Almendarez, President
3400 E/ al Valley Blvd
Ro rfd , TX 78
Date: /lam% ?2 /1
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing a letter of Agreement with The Round Rock Baseball
Club LP dba Round Rock Express for advertising at various City facilities.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/29/2016
Dept Director: Chad McDowell, General Services Director
Cost:
Indexes:
Attachments: Agreement, LAF
Department: General Services Department
Text of Legislative File CM -2016-1097
Consider authorizing a letter of Agreement with The Round Rock Baseball Club LP dba
Round Rock Express for advertising at various City facilities.
Advertising agreement to benefit both parties with no expenses for either. Agreement
will allow Round Rock Express to advertise (banner and digital ad) at the Round Rock
Sports Center at no charge. In return, Round Rock Sports Center will advertise
(banner and digital ad) at all Round Rock Express Home games at no charge.
Staff Recommends Approval
City of Round Rock Page 1 Printed on 4/28/2016