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R-05-04-14-14F2 - 4/14/2005RESOLUTION NO. R -05-04-14-14F2 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering Services ( "Contract") with Baker-Aicklen .& Associates, Inc. for the design of roadway improvements on CR 122 from Forest Creek Drive to Brushy Creek, and WHEREAS, Baker-Aicklen & Associates, Inc. has submitted Supplemental Agreement No. 5 to Contract for Engineering Services for a change in the scope of services, and WHEREAS, the City Council desires to approve said Supplemental Agreement No. 5 with Baker-Aicklen & Associates, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 5 with Baker-Aicklen & Associates, Inc., a copy of same being attached hereto as Exhibit and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 14th day of April, 2005. AaT: el,i10, 17_ C STINE R. MARTINEZ, City Secre9,ary @PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R50414F2.WPD/s0 le►WE or if Round ock, Texas STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 5 TO CONTRACT FOR ENGINEERING SERVICES FIRM: Baker-Aicklen & Associates, Inc. ("Engineer") ADDRESS: 203 East Main Street, Suite 201, Round Rock, TX 78681 PROJECT: Red Bud Lane (CR 122) Phases I & II This Supplemental Agreement No. 5 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Baker-Aicklen & Associates, Inc., hereinafter called the "Engineer". WHEREAS, on the 13th day of May, 1999, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Agreement", for the Red Bud Lane (CR 122) Phases I & II in the amount of $170,600.00; and WHEREAS, on the 26th day of April, 2001, the City and Engineer executed Supplemental Agreement No. 1 to extend the Contract Period from January 31, 2000 to April 30, 2002, to modify the scope of services, and to increase the compensation by $10,900 for a total of $181,500; and WHEREAS, on the 13th day of September, 2001, the City and Engineer executed an Additional Services Authorization to the Agreement to modify the scope of services and to increase the compensation by $1,400.00 for a total of $182,900.00; and WHEREAS, on the 25th day of April, 2002, the City and Engineer executed Supplemental Agreement No. 2 to extend the Contract Period from April 30, 2002 to October 31St, 2003, to modify the scope of services, and to increase the compensation by $900.00 for a total of $183,800.00; and WHEREAS, on the 9th day of January, 2003, the City and Engineer executed Supplemental Agreement No. 3 to extend the Contract Period from October 31St, 2003 to October 31, 2004, to modify the scope of services, and to increase the compensation by $134,657.31 for a total of $318,457.31; and WHEREAS, on the 23rd day of September, 2004, the City and Engineer executed Supplemental Agreement No. 4 to modify the provisions for the scope of services, to increase the compensation by $8,345.00 to a total of $326,802.31, to extend the Agreement, and to modify the provision for notices to proceed; and Supplemental Agreement baker-aicklen-redbudlⅈ STO2CR122; 84407 1 EXHIBIT a nAu Rev.03/02/04 64836 WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the scope of services and to increase the compensation by $14,120.00 to a total of $340,922.31; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $14,120.00 the lump sum amount payable under the Agreement for a total of $340,922.31, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. BAKER-AICKLEN & ASSOCIATES, INC. By: Date i/a/49C CITY OF ROUND ROCK APPROVED AS TO FORM: By: Nyle Maxwell, Mayor Date Supplemental Agreement baker-aicklen-redbudlⅈ STO2CR122; 84407 2 Stephan L. Sheets, City Attorney Rev.03/02/04 64836 ADDENDUM TO EXHIBIT B Services to be Provided by the Engineer The changes to the scope of this project are as follows: EXHIBIT B Services to be Provided by the Engineer Description of Services: Revise construction plans and provide construction phase services as outlined below: 1. Review plans for possible revisions. 2. Make revisions to base line, plan views, erosion, survey control, drainage, and cross section sheets. 3. Quality control review. 4. Attend meetings to discuss and review revisions. 5. Plot, scan and run plan sets. 6. Prepare change order and meet with contractor. 7. Attend utility relocation meetings. 8. Water line revisions due to SBC conflicts. 9. R.O.W. issues, field survey recovery of Woodhollow subdivision pins. 10. Roadway and drainage design alternative (due to SBC conflicts). Prepare plan sheets. 11. Meet with City of Round Rock & Contractor. ADDENDUM TO EXHIBIT C Work Schedule The changes to the Work Schedule for this project are as follows: EXHIBIT C Work Schedule The proposed engineering services and construction support are for services in 2005 to 2006. ADDENDUM TO EXHIBIT D Fee Schedule The changes to the fee schedule for this project are as follows: EXHIBIT D Fee Schedule Task Personnel Hours Rate Total 1. Review Plans for possible revisions Engineer 8 $110.00 $880.00 Technician 2 $60.00 $120.00 2. Make revisions to base line, plan views, Engineer 10 $110.00 $1,100.00 erosion , survey control, drainage, Technician 55 $60.00 $3,300.00 and cross section sheets 3. Quality Control Review Engineer 4 $110.00 $440.00 4. Attend meetings to discuss and Engineer 5 $110.00 $550.00 review revisions 5. Plot, scan and run plan sets Technician 4 $60.00 $240.00 6. Prepare Change Order & Meet with Engineer 2 $110.00 $220.00 Contractor Clerical 1 $45.00 $45.00 7. Attend Utility Relocation Meetings Engineer 7 $110.00 $770.00 8. Water line revisions due to SBC conflicts Engineer 12 $110.00 $1,320.00 Sr. Technician 25.5 $60.00 $1,530.00 Draftsman 1 $45.00 $45.00 9. R.O.W. issues, field survey recovery of Woodhollow Subdivision pins. Engineer 4 $110.00 $440.00 2 Man Crew 4 $95.00 $380.00 Survey Technician 4 $70.00 $280.00 10. Roadway & Drainage Design alternative (due to SBC conflicts). Prepare plan sheets. Engineer 6 $110.00 $660.00 Sr. Technician 16 $60.00 $960.00 11. Meet with City of Round Rock & Contractor Engineer 4 $110.00 $440.00 12. Reimbursables $400.00 Grand Total For This Supplemental Agreement $14,120.00 O:\0601-2-058\CORR Supple Agr # 5 CR 122 Revised 3-21-05.doc EXHIBIT D Fee Schedule (continued) (Labor Rate Table 35) Effective September, 2000, the following rates are recommended for work performed on an hourly -charge basis. Rates include company overhead and profit for services accomplished during regular working hours. OFFICE PERSONNEL SERVICES DIRECT LABOR Classification Rates Project Engineer /Surveyor/Planner $110.00 per hour Staff Engineer/Surveyor/Planner $95.00 per hour GIS Project Manager $90.00 per hour Project Designer/Coordinator $85.00 per hour Engineering Assistant/Surveying Assistant/GPS Processor $70.00 per hour GIS Analyst $65.00 per hour Senior Engineering/Surveying CAD Technician $60.00 per hour Engineering/Surveying CAD Technician/Field Representative $55.00 per hour GIS Technician $45.00 per hour CAD Draftsman $45.00 per hour Secretary $45.00 per hour Expert Witness/Testimony/Deposition Services Two Times Rates Principal (as appropriate) $120.00 per hour FIELD PARTY SERVICES Rates 1 -Man Field Party $70.00 per hour 2 -Man Field Party $95.00 per hour 3 -Man Field Party $120.00 per hour 4 -Man Field Party $145.00 per hour GPS Field Unit with Operator (Note 5) $100.00 per hour GPS Field Unit without Operator (Note 5) $60.00 per hour DIRECT EXPENSES Transportation: By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile Subsistence of out -of -city work $100.00 per day Reproduction & Printing by Firm, Prevailing Com - Survey Stakes, Lathes, Iron Rods mercial Rates Or and other Direct Expense Cost, Plus 10% Notes: 1. A mileage charge will be billed for projects exceeding a 50 -mile radius of the base office only. 2. Field Party rates include conventional equipment, supplies and survey vehicles. Abnormal use of stakes, lathes, etc., used such as during the construction phase of a project will be charged as indicated. 3. A minimum of two (2) hours field party time charge will be made for show -up time and return to office, resulting from inclement weather conditions, etc. 4. Field Party stand-by time will be charged for at the above -shown appropriate rates. 5. Rates apply to actual time GPS units are in use. All other time will be charged as appropriate normal field party rates. 6. The firm's professional liability is limited to the total amount of compensation under the Professional Services Agreement to a maximum of $50,000. 131, BAKER-AICKLEN & ASSOCIATES, INC. ENG/NEEE RS!S URVEYGRS CR 723 4 •.n A -_•.-.-�. f Po -�kGATTIS SCHOOL RD Red Bud Lane(CR 122) Phases 1 & 2 4 F ' n�uJSf H'�G't.f PG.]a4'P3kI'�' STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 5 TO CONTRACT FOR ENGINEERING SERVICES FIRM: Baker-Aicklen & Associates, Inc. ("Engineer") ADDRESS: 203 East Main Street, Suite 201, Round Rock, TX 78681 PROJECT: Red Bud Lane (CR 122) Phases I & II This Supplemental Agreement No. 5 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Baker-Aicklen & Associates, Inc., hereinafter called the "Engineer". WHEREAS, on the 13th day of May, 1999, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Agreement", for the Red Bud Lane (CR 122) Phases I & II in the amount of $170,600.00; and WHEREAS, on the 26th day of April, 2001, the City and Engineer executed Supplemental Agreement No. 1 to extend the Contract Period from January 31, 2000 to April 30, 2002, to modify the scope of services, and to increase the compensation by $10,900 for a total of $181,500; and WHEREAS, on the 13th day of September, 2001, the City and Engineer executed an Additional Services Authorization to the Agreement to modify the scope of services and to increase the compensation by $1,400.00 for a total of $182,900.00; and WHEREAS, on the 25th day of April, 2002, the City and Engineer executed Supplemental Agreement No. 2 to extend the Contract Period from April 30, 2002 to October 31St, 2003, to modify the scope of services, and to increase the compensation by $900.00 for a total of $183,800.00; and WHEREAS, on the 9th day of January, 2003, the City and Engineer executed Supplemental Agreement No. 3 to extend the Contract Period from October 31St, 2003 to October 31, 2004, to modify the scope of services, and to increase the compensation by $134,657.31 for a total of $318,457.31; and WHEREAS, on the 23rd day of September, 2004, the City and Engineer executed Supplemental Agreement No. 4 to modify the provisions for the scope of services, to increase the compensation by $8,345.00 to a total of $326,802.31, to extend the Agreement, and to modify the provision for notices to proceed; and Supplemental Agreement Rev.03/02/04 baker-aicklen-r dbudIⅈ ST02CR122; 84407 64836 R r.5 ey-Jy-iyr. 1 WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the scope of services and to increase the compensation by $14,120.00 to a total of $340,922.31; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $14,120.00 the lump sum amount payable under the Agreement for a total of $340,922.31, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. BAKER-AICKLEN & ASSOCIATES, INC. By: Date .00c CITY OF N R I, K By: -� •�:� xw/e/ll, ayor Date Supplemental Agreement baker-aicklen-redbudIⅈ STO2CR122; 84407 2 APP AI /Mr.Vag . _ 4111010,i Step a'"; L. Sheets, City Attorney D AS TO ORM: Rev.03/02/04 64836 ADDENDUM TO EXHIBIT B Services to be Provided by the Engineer The changes to the scope of this project are as follows: EXHIBIT B Services to be Provided by the Engineer Description of Services: Revise construction plans and provide construction phase services as outlined below: 1. Review plans for possible revisions. 2. Make revisions to base line, plan views, erosion, survey control, drainage, and cross section sheets. 3. Quality control review. 4. Attend meetings to discuss and review revisions. 5. Plot, scan and run plan sets. 6. Prepare change order and meet with contractor. 7. Attend utility relocation meetings. 8. Water line revisions due to SBC conflicts. 9. R.O.W. issues, field survey recovery of Woodhollow subdivision pins. 10. Roadway and drainage design alternative (due to SBC conflicts). Prepare plan sheets. 11. Meet with City of Round Rock & Contractor. ADDENDUM TO EXHIBIT C Work Schedule The changes to the Work Schedule for this project are as follows: EXHIBIT C Work Schedule The proposed engineering services and construction support are for services in 2005 to 2006. ADDENDUM TO EXHIBIT D Fee Schedule The changes to the fee schedule for this project are as follows: EXHIBIT D Fee Schedule Task Personnel Hours Rate Total 1. Review Plans for possible revisions Engineer 8 $110.00 $880.00 Technician 2 $60.00 $120.00 2. Make revisions to base line, plan views, Engineer 10 $110.00 $1,100.00 erosion , survey control, drainage, Technician 55 $60.00 $3,300.00 and cross section sheets 3. Quality Control Review Engineer 4 $110.00 $440.00 4. Attend meetings to discuss and Engineer 5 $110.00 $550.00 review revisions 5. Plot, scan and run plan sets Technician 4 $60.00 $240.00 6. Prepare Change Order & Meet with Engineer 2 $110.00 $220.00 Contractor Clerical 1 $45.00 $45.00 7. Attend Utility Relocation Meetings Engineer 7 $110.00 $770.00 8. Water line revisions due to SBC conflicts Engineer 12 $110.00 $1,320.00 Sr. Technician 25.5 $60.00 $1,530.00 Draftsman 1 $45.00 $45.00 9. R.O.W. issues, field survey recovery of Woodhollow Subdivision pins. Engineer 4 $110.00 $440.00 2 Man Crew 4 $95.00 $380.00 Survey Technician 4 $70.00 $280.00 10. Roadway & Drainage Design alternative (due to SBC conflicts). Prepare plan sheets. Engineer 6 $110.00 $660.00 Sr. Technician 16 $60.00 $960.00 11. Meet with City of Round Rock & Contractor Engineer 4 $110.00 $440.00 12. Reimbursables $400.00 Grand Total For This Supplemental Agreement $14,120.00 O:\0601-2-058\CORR Supple Agr # 5 CR 122 Revised 3-21-05.doc EXHIBIT D Fee Schedule (continued) (Labor Rate Table 35) Effective September, 2000, the following rates are recommended for work performed on an hourly -charge basis. Rates include company overhead and profit for services accomplished during regular working hours. DIRECT LABOR OFFICE PERSONNEL SERVICES Classification Rates Project Engineer /Surveyor/Planner $110.00 per hour Staff Engineer/Surveyor/Planner $95.00 per hour GIS Project Manager $90.00 per hour Project Designer/Coordinator $85.00 per hour Engineering Assistant/Surveying Assistant/GPS Processor $70.00 per hour GIS Analyst $65.00 per hour Senior Engineering/Surveying CAD Technician $60.00 per hour Engineering/Surveying CAD Technician/Field Representative $55.00 per hour GIS Technician $45.00 per hour CAD Draftsman $45.00 per hour Secretary $45.00 per hour Expert Witness/Testimony/Deposition Services Two Times Rates Principal (as appropriate) $120.00 per hour FIELD PARTY SERVICES Rates 1 -Man Field Party $70.00 per hour 2 -Man Field Party $95.00 per hour 3 -Man Field Party $120.00 per hour 4 -Man Field Party $145.00 per hour GPS Field Unit with Operator (Note 5) $100.00 per hour GPS Field Unit without Operator (Note 5) $60.00 per hour DIRECT EXPENSES Transportation: By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile By Firm's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile Subsistence of out -of -city work $100.00 per day Reproduction & Printing by Firm, Prevailing Com - Survey Stakes, Lathes, Iron Rods mercial Rates Or and other Direct Expense Cost, Plus 10% Notes: 1. A mileage charge will be billed for projects exceeding a 50 -mile radius of the base office only. 2. Field Party rates include conventional equipment, supplies and survey vehicles. Abnormal use of stakes, lathes, etc., used such as during the construction phase of a project will be charged as indicated. 3. A minimum of two (2) hours field party time charge will be made for show -up time and return to office, resulting from inclement weather conditions, etc. 4. Field Party stand-by time will be charged for at the above -shown appropriate rates. 5. Rates apply to actual time GPS units are in use. All other time will be charged as appropriate normal field party rates. 6. The firm's professional liability is limited to the total amount of compensation under the Professional Services Agreement to a maximum of $50,000. BAKER-AICKLEN & ASSOCIATES. INC. ENG1NEERS/SURVEYORS