R-05-03-24-12A1 - 3/24/2005RESOLUTION NO. R -05-03-24-12A1
WHEREAS, the U.S. Department of Justice, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, Office of Justice Program Grant funds are available to
procure equipment, technology, and other material directly related to
basic law enforcement functions, and
WHEREAS, the City Council wishes to make application for the
above-described grant, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 24th day of March, 2005.
CHRISTINE R. MARTINEZ, City Secre
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R50324A1.WPD/sc
Mayor
of Round Rock, Texas
MEMORANDUM
ROUND ROCK POLICE DEPARTMENT
Office of the Chief of Police
615 E. Palm Valley Blvd Phone: (512) 218-5500
Round Rock, Texas 78664 Fax: (512) 218-7060
DATE: March 1, 2005
TO: Jim Nuse
City Council
FROM: Bryan Williams
Chief of Police
SUBJECT: FEDERAL GRANT OPPORTUNITY
V
As the U.S. Department of Justice consolidates and reconfigures its existing grant programs,
funds the City once received through the Local Law Enforcement Block Grant program are now
being disbursed through what is now being called the Justice Assistance Grant (JAG) program.
These funds are awarded to jurisdictions be used in one of several areas — notably, law
enforcement. There is no matching fund requirement in this program.
The Police Department plans to seek City Council approval at its March2ji meeting to apply for
$13,241 in funds from this program. The program, however, requires that City Council have 30
days advance knowledge of the intended use for these funds. To fulfill that requirement, the
Department plans the following use for these funds:
Item
Desktop Computer for Patrol Sergeant
Laser Speed -Measuring Device
Multi -Line Telephones for Dispatch
TOTAL COST
No. of Units
1
3
7
Cost
$1,775
$7,650
$4,200
$13,625
The Department intends to cover any funds spent above the grant -funded level (estimated at
$384) through savings in the Department's budget.
If you have any questions in advance of the Marchaq City Council meeting, please don't hesitate
to contact me.
GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the renewal of a grant; or,
c) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (218-5445) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least five (5) working days prior to
the City Council agenda deadline.
All grant applications require City Council approval to before submission, this form should be
completed by the department and submitted with the Council Action requesting approval to apply
and the "Request for Finance Approval" form. Once a grant is awarded, a copy of this GAPR
along with the Grant Application notification form should be submitted with the Council Action
requesting authorization to accept the grant and the "Request for Finance Approval" form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor
U.S. Department of Justice, Office of Justice Programs
Grant
Title:
Justice Assistance Grant Program
Grant Amount:
Grant FTEs:
Grant Match:
$13,241
0.0
$0
PROGRAM BUDGET
Fiscal Year
FY: 04-05
FY: 05-06
FY: 06-07
FY: 07-08
TOTAL
Grant
Funding
$13,241
$0
$0
$0
$13,241
Required
City Match
$0
$0
$0
$0
$0
TOTAL
$13,241
$0
$0
$0
$13,241
Please complete the sentences listed below by filling out the boxes:
This is the (list year):
first
of a (list year)
one-year
Grant.
This Grant will be appropriated in FY:
FY 04-05
Page 1
Other In -Kind Match Provided: $384
Total Program Budget: $13,6235
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient. ]
Should we subcontract? If so, why?
This grant proposal/application is a: X New Grant
Renewal Grant Revision
Type of Funds: X Federal_ Federal Pass -Through _ State _ Private/Other
Funding Source: U.S. Department of Justice, Office of Justice Programs, Justice Assistance
Grant Program
GRANT TERM DATES
TERM YEAR
TITLE
STATUS (Reg./Temp.)
Estimated Cost
1.
NA
NA
NA
2.
Through
3.
Through
TOTAL:
Should we subcontract? If so, why?
This grant proposal/application is a: X New Grant
Renewal Grant Revision
Type of Funds: X Federal_ Federal Pass -Through _ State _ Private/Other
Funding Source: U.S. Department of Justice, Office of Justice Programs, Justice Assistance
Grant Program
GRANT TERM DATES
TERM YEAR
MONTH/DAY/YEAR
THROUGH
MONTH/DAY/YEAR
Year One:
See note below
Through
Year Two:
Through
Year Three:
Through
Year Four:
Through
Year Five:
Through
This grant may run four years, but the Department's intent is to expend all of the
funds by the Fiscal Year's close.
Collaborations with other Agencies/Departments: None
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
CITY GOAL 5.3: Provide a safe environment by promoting a high-quality, cost-efficient
public safety program
Associated Program/Program Objective: NA
PLANNED PERFORMANCE MEASURES (List Major Three)):
1. The multi -line Telephones purchase will allow dispatchers to more efficiently take calls.
2. The desktop computer and laser speed -measuring devices provide support to field and superyisory personnel.
3.
Page 2
Brief description of proposed grant program:
The Justice Assistance Grant program replaces the Byrne Formula and Local Law Enforcement
Block Grant (LLEBG) programs with a single funding mechanism that will simplify the
administration process for grantees. The Department intends to use these funds for capital
purchases the Department did not fund through the normal budget process for FY 04-05:
1. A desktop computer for a swing -shift Patrol sergeant
2. Three laser speed -measuring devices to support traffic enforcement functions
3. Seven multi -line telephones for the Communications Unit
When the Patrol Division added a swing shift in 2004 to address peak call volume periods, the
sergeant added to supervise that shift was not budgeted a desktop computer, which are generally
shared between two sergeants. The proposed computer would address that need.
In high traffic -volume areas, traffic violators are more easily identified with Laser Speed -
Measuring Devices, which pinpoints the violator through the use of Laser technology versus
Doppler radar technology. This portion of the grant program will benefit speed enforcement efforts
by the Patrol Division.
As it regards the telephones, the call load in the Communications Unit has risen 42 percent
during the past five years. To make better use of resources, a new business model is needed for
answering administrative telephone lines. Specific telephone numbers will be given to alarm
companies, banks, patrol, fire department, etc. Using a multi -line telephone at each position,
dispatchers and call -takers will be able to determine the priority of the call by the line that is
ringing.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other."):
A
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B.
This grant -funded project is considered a baseline program that must be continued
with or without grant funding.
C
This grant -funded project is not considered a baseline program that must be
continued with or without grant funding.
D.
X
This one-time grant -funded project intended to cease at the grant -term end. No
other funding will be requested from alternative grant sources or General Fund
dollars
E
If this grant -funded project's performance (for in the example of a pilot or
demonstration grant) indicates the need for the Department to apply for follow-up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up project.
F.
Other:
DEPARTMENTAL REVIEW/APPROVAL
(To be completed by the submitting Department)
Dept. Director Review/Approval: Date:
Page 3
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved:
Budget/Accounting Supervisor Review/Approval:
Finance Director Review/Approval:
Date:
Date: 3) t1 Vic
Page 4
DATE: March 17, 2005
SUBJECT: City Council Meeting - March 24, 2005
ITEM: *12.A.1. Consider a resolution authorizing the Mayor to make the
necessary grant application to the U.S. Department of Justice,
Office of Justice Programs for a Justice Assistance Grant.
Department: Police Department
Staff Person: Bryan Williams, Police Chief
Justification:
The Department of Justice makes these funds available for law enforcement purposes.
There is no requirement for matching funds.
Funding:
Cost: $13,241.00
Source of funds: US Department of Justice, Office of Justice Programs, Justice
Assistance Grant Program
Outside Resources: N/A
Background Information:
Approval of this resolution will allow the Police Department to make an online application
with the Justice Department to receive these funds. The Police Department plans to use
these funds to purchase capital items it did not budget through the normal budget
process for FY 2004-05.
Public Comment: N/A