R-05-03-24-12E1 - 3/24/2005RESOLUTION NO. R -05-03-24-12E1
WHEREAS, the Federal Emergency Management Agency has grant funds
available to cities through the Assistance to Firefighters Grant
Program, and
WHEREAS, Assistance to Firefighters Grant funds are available to
partially fund the purchase of rescue apparatus and equipment, and
WHEREAS, the City Council wishes to make application for the
above-described grant, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 24th day of March, 2005.
ATTE
N WELL, Mayor
Cit of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secretary
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GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (499-2869) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three (3) working days prior to
the grant application due date or any City Council -related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the "Request
for Finance Approval" form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor
Federal Emergency Management Agency
Grant
Title:
Assistance to Firefighter Grant Program: Aerial Apparatus equipped in
accordance with NFPA 1901
-
Grant Amount: '
Grant
FTEs:
Grant Match:
$720,000.00
FY:
$180,000.00
FY:
-
-- __ .
Fiscal Year
FY:
OS/06
FY:
FY:
FY:
FY:
TOTAL
Grant
Funding
$720,000.
N/A
N/A
N/A
N/A
$720,000.
Required
City Match
$180,000.
N/A
N/A
N/A
N/A
$180,000.
TOTAL
$900,000.
N/A
N/A
N/A
N/A
$900,000.
Please complete the sentences listed below by filling out the boxes:
13
This is the (list year):
05-06
of a (list year)
One Year
This Grant will be appropriated in FY:
Grant,
05-06
Other In -Kind Match Provided: $0
Total Program Budget: $900,000.00
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient. ]
Should we subcontract? N/A If so, why?
This grant proposal/application is a: X New Grant
Type of Funds: X Federal
Funding Source:
Renewal Grant Revision
_ Federal Pass -Through _ State _ Private/Other
GRANT TERM DATES
TITLE. `
STATUS (Reg/Temp.)
Estimated Cost
1.
N/A
Year One:
6/15/05
2.;
N/A
Year Two:
N/A
3.
N/A
Year Three:
N/A
N/A TOTAL:
N/A
Year Four:
N/A
Should we subcontract? N/A If so, why?
This grant proposal/application is a: X New Grant
Type of Funds: X Federal
Funding Source:
Renewal Grant Revision
_ Federal Pass -Through _ State _ Private/Other
GRANT TERM DATES
Collaborations with other Agencies/Departments: None
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
• Maintain and recruit a well-trained, diverse, and competitive workforce, and deliver a high level of
department performance.
• Maintain up to date technology and equipment to meet the City's current and future needs
• Maintain a healthy and safe workforce
14
TERM YEAR
MONTH/DAY/YEAR
THROUGH '
MONTH/DAY/YEAR
Year One:
6/15/05
Through
6/16/06
Year Two:
N/A
Through
N/A
Year Three:
N/A
Through -
N/A
Year Four:
N/A
Through
N/A
Year Five:
N/A
Through
N/A
Collaborations with other Agencies/Departments: None
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
• Maintain and recruit a well-trained, diverse, and competitive workforce, and deliver a high level of
department performance.
• Maintain up to date technology and equipment to meet the City's current and future needs
• Maintain a healthy and safe workforce
14
Associated Program/Program Objective: N/A
PLANNED PERFORMANCE MEASURES (List Major Three)):
1. Response time will be cut by 6 minutes 15 seconds on the South side of the city.
2. To have a second aerial truck as a reserve when the current aerial truck is out of service
3.
If there are two structure fires simultaneously, this would give us the capability of having
an aerial truck at both structure fires.
Brief description of proposed grant program:
• To purchase an aerial truck. Currently it takes 8 minutes 5 seconds to get from Central
Fire Station to the Marriott, 5 minutes 12 seconds to set up the aerial truck. By the time water
starts to flow, more than 15 minutes will have passed. By staffing the aerial truck at Station 3,
travel time will be cut by 6 minutes 15 seconds. In addition, referencing: (Management In The
Fire Service Page 268), under the category of High Hazard Occupancies, these being schools,
hospitals, nursing homes explosive plants, refineries, high-rise buildings and other high life
hazard or larger fire potential occupancies. The initial response to any of these occupancies
should be a minimal of 4 engines, 2 aerial trucks, 2 chief officers, and other specialized apparatus
as may be needed to cope with the combustibles involved; not less than 24 firefighters and 2
chief officers. Currently the Fire Department does not have enough personnel to man our front
line emergency vehicles with 4 personnel. The Fire Department currently responds with 1 aerial,
4 engines, 15 firefighters and 1 chief officer. Manning of the aerial truck will allow quicker
response time and meet the recommended staffing in accordance with NFPA 1710 which for a
aerial truck, is four personnel on first -in units. The staffing will give the City of Round Rock 8 front
line emergency vehicles for fire suppression, medical assists and vehicle accidents.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other."):
A
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B
This grant -funded project is considered a baseline program that must be continued
with or without grant funding.
C
This grant -funded project is not considered a baseline program that must be
continued with or without grant funding.
D.
X
This one-time grant -funded project intended to cease at the grant -term end. No
other funding will be requested from alternative grant sources or General Fund
dollars
E
If this grant -funded project's performance (for in the example of a pilot or
demonstration grant) indicates the need for the Department to apply for follow-up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up
project.
F.
Other:
15
DEPARTMENTAL REVIEW/APPROVAL
(To be completed by the submitting Department)
Dept. Director Review/Approval:
Date:
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved:
Budget/Accounting Supervisor Review/Approval: Date:
Finance Director Review/Approval: Date:
16
DATE: March 17, 2005
SUBJECT: City Council Meeting - March 24, 2005
ITEM: 12.E.1. Consider a resolution authorizing the Mayor to make the
necessary grant application to the Federal Emergency
Management Agency for an Assistance to Firefighters Grant.
Department: Fire
Staff Person: Larry Hodge, Fire Chief
Justification:
The Fire Department would like to apply for the Assistance to Firefighters Grant Program
in order to obtain equipment desperately needed to help the department keep up with
the rapid growth of the City. The matching city funds will total $180,000.00. The
federal government will pick up 80% of the cost for some items.
Funding:
Cost: $900,000.00
Source of funds: Grant Funds - $720,000.00; City Funds - $180,000.00
Outside Resources: Assistance to Firefighters Grant Program
Background Information:
It is estimated that the current population of 81,000 will rise by almost 50% over the
next nine years. The purchase of the apparatus and equipment with this grant will help
provide our citizens the necessary fire protection.
Public Comment: N/A