R-05-05-12-11C2 - 5/12/2005RESOLUTION NO. R -05-05-12-11C2
WHEREAS, the City of Round Rock has duly advertised for bids for
the Water Treatment Plant High Service Pump Generator Project, and
WHEREAS, Electrique Corporation has submitted the lowest
responsible bid, and
WHEREAS, the City Council wishes to accept the bid of Electrique
Corporation, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a contract with Electrique Corporation for the Water
Treatment Plant High Service Pump Generator Project.
The City Council hereby finds anddeclares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
.RESOLVED this 12th day of May, 2005.
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CHRISTINE R. MARTINEZ, City Secr
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City of Round Rock, Texas
12357-A Riata Trace Parkway, Suite 210
Austin,Texas 78727
tel: 512 346-1100
fax: 512 345-1483
April 21, 2005
Mr. Don Rundell, P.E.
Chief Utility Engineer
City of Round Rock
212 Commerce Cove
Round Rock, TX 78664
Subject: City of Round Rock
WTP
High Service Pump Generator
Recommendation of Award
Dear Mr. Rundell:
On April 12, 2005, bids were opened for the Water Treatment Plant High Service Pump
Generator Project. Three bids were received and are summarized below:
Electrique Corporation $777,050.00
T Morales Company $800,625.00
Keystone Construction, Inc. $812,510.00
The low bidder was Electrique Corporation with a bid of $777,050.00. This project provides
for back-up generator power for high service and/or backwash pumping. A detailed bid
tabulation is attached to this letter.
The engineer's construction cost estimate for the project was $950,000.
As you are aware, Electrique Corporation's bid included a technicality in the bid form.
Attached is a letter from the Electrique Corporation addressing the bid technicality.
The Electrique Corporation is an approximate $5,000,000.00 a year construction company that
has experience in water and wastewater treatment facilities. We have checked their
references and based on the information obtained we believe that the Electrique Corporation
is capable of satisfactorily completing the WTP High Service Pump Generator Project.
W:\City of Round Rock\High Service Pump Generator\Correspondence \ ROA DR_ April 22 2005.doc
consulting • engineering • construction • operations
Mr. Don Rundell
April 21, 2005
Page 2
Therefore, we recommend that the City of Round Rock award the WTP High Service Pump
Generator Project to Electrique Corporation in the amount of $777,050.00
If you have any questions or comments regarding this recommendation, please let me know.
Sincerely,
71,
Greg T. Swoboda, P.E.
Project Manager
Camp Dresser & McKee Inc.
Attachments
xc: Allen Woelke, CDM
W:\City of Round Rock\High Service Pump Generator \ Correspondence \ROA_DR_ April 22 2005.doc
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Bid Tab Details 4/13/2005
T Morales Company Keystone Construction, Inc. Electrique Corporation
PO Box 859 PO Box 160938 PO Box 6004
Florence, TX 76527 Austin, TX 78716-0938 Texarkana, TX 75505
Contact: Farrell Prewitt Contact: Charlie Carlisle Contact: Mike Lilly
Phone: 254-793-4344 Phone: 512-288-6437 Phone: 903-838-6578
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ITEM DESCRIPTION QUANTITY UNIT
'TOTAL Base Bid
Additive Alternates
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Overall Bid Excepting following Bid Items: 1
Trench Safety System in place as detailed and
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Bid Tab Details 4/13/2005
ELECTRIQUE CORPORATION
ELECTRICAL CONTRACTOR
Greg Swoboda
Camp Dresser and McKee
12357-A Riata Trace Parkway
Suite 210
Austin, TX 78727
Reference: Round Rock Generator Project
Mr. Swoboda:
Electrique Corporation apologizes for the confusion created by the failure to circle
Kohler as the generator manufacturer used in the preparation of Electrique Corporation's
bid for this project.
As stated in the Bid Documents, failure by the Bidder to provide an indication of one of
the three (3) listed generator manufacturers "defaults" the generator manufacturer to
Cummins.
Electrique Corporation recognizes this "default" condition as part of the contract
documents and is prepared to provide a Cummins manufactured unit to the City of Round
Rock, Texas for this project with no change to Electrique Corporation's Bid Proposal.
Please note that due to the rather short construction time for this project, Electrique
Corporation has a real concern regarding the generator delivery timeframes quoted by
Cummins and Caterpillar.
Due to this concern Electrique Corporation would like to discuss these delivery issues
with all parties involved before a final generator manufacturer is determined.
Should you have any questions, need any additional information, or need Electrique
Corporation to meet with CDM and/or the City of Round Rock, Texas, please do not
hesitate to contact me.
Respectfully submitted,
Mike Lilly, President
Electrique Corporation
710 N. Kings Highway P.O. Box 6004 Texarkana, Texas 75505 (903) 838-6578 FAX (903) 838-9032
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DATE: May 6, 2005
SUBJECT: City Council Meeting - May 12, 2005
ITEM: 11.C.2. Consider a resolution authorizing the Mayor to execute a contract with
Electrique Corporation for the Water Treatment Plant High Service
Pump Generator Project.
Department: Water and Wastewater Utilities
Staff Person: Tom Clark, Director of Utilities
Justification:
On April 12, 2005 three bids were received for the Water Treatment Plant (WTP) High Service
Pump Generator Project and the low bid of $777,050.00 was from Electrique Corporation. The
average bid was $796,728.33. Based on the review of the bids by staff and CDM Engineering, Inc.
staff recommends awarding the project to Electrique Corporation.
Funding:
Cost: $777,050.00
Source of funds: Capital Project Funds (Self -Financed Utility)
Outside Resources: Electrique Corporation
Background Information:
To provide adequate back up power and control functions to operate 3 of the WTP's High Service
Pumps to provide 24 mgd of Treatment Capacity during an emergency loss of electrical power.
The backup generator will allow us to pump approximately 24 MGD during emergency situations
and operate the chlorine facility, WTP Phases 3 & 4 process equipment, and the Mechanical
Control Center (MCC).
Public Comment: N/A