R-05-06-09-10E1 - 6/9/2005RESOLUTION NO. R -05-06-09-10E1
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ("Contract") with Espey Consultants,
Inc.
and
for the study of Onion Branch
in the vicinity of The Hermitage,
WHEREAS, Espey Consultants,
Contract No. 1 to the Contract for a
and
Inc. has submitted Supplemental
change in the scope of services,
WHEREAS, the City Council desires to enter into said Supplemental
Contract No. 1 with Espey Consultants, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor
behalf of the City
Espey Consultants,
is hereby authorized and directed to execute on
Supplemental Contract No. 1 to the Contract with
Inc., a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 9th day of June, 2005.
NY iia. ELL,/FIayor
City of Round Rock, Texas
e.JneutcyiL„
CHRISTINE R. MARTINEZ, City SecretarL
OPFDesktop\::ODMA/WORLDDX/O:/WDOX/RESOLDTI/R50609E1.WPD/SC
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Espey Consultants, Inc. ("Engineer")
ADDRESS: 3809 S. Second St., Suite B-300, Austin, TX 78704
PROJECT: Study of Onion Branch in the Vicinity of the Hermitage
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Espey Consultants, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of February, 2004 for the Study of Onion Branch in the
Vicinity of the Hermitage for the sum of $14,780.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services, to increase the compensation by $9,730.00 to a total of $24,510.00, and to
modify the provision for notices to proceed; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$9,730.00 the lump sum amount payable under the Contract for a total of $24,510.00, as shown
by the attached Addendum to Exhibit D.
Supplemental Contract
Espey-onionbranch; DROIONION; 86160
1
Rev.03/02/04
84275
Article 7, Notice to Proceed shall be amended to read as follows:
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued
a written Notice to Proceed regarding such task. The City shall not be responsible for work
performed or costs incurred by Engineer related to any task for which a Notice to Proceed has
not been issued.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
ESPEY CONSULTAN S, INC.
By:
U C tES,d I.)T
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Nyle Maxwell, Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract
Espey-onionbranch; DRO)ONION; 86160
2
Rev.03/02/04
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
EXHIBIT B
Engineering Services
The project site includes the immediate area on Onion Branch at Georgetown Railroad. This proposed
culvert upgrade from 5 — 36" RCP culverts to 4 — 8'x4' RCB culverts is necessary to alleviate the
frequent backwater flooding on Onion Branch and the Hermitage Subdivision (Figure 1). The proposed
improvements will provide conveyance of stormwater runoff for design storms up to a 10 -year storm
event optimized based on economics and physical constraints related to the crossing. Runoff flow rates
that exceed the design storm will still continue to overtop the Georgetown Railroad.
Figure 1 Onion Branch Creek and Georgetown Railroad Crossing (looking downstream)
The scope of this project includes construction phase services for the construction of 4 box culverts and
associated appurtenances.
1. Construction Meetings & Site Visits — EC shall attend five (5) 2 -hour construction meetings and
site visits (including one pre -construction meeting) with one additional hour for travel. This total
count of 15 hours is for attendance only and does not include conducting the meeting or the time
necessary for the preparation of meeting notes or follow-up. The performance of this task is
limited to the number of hours described in the fee schedule listed in Exhibit "D". Any additional
time requested or needed, in the performance of this task, will be an additional service.
2. Request For Information — Consult with and advise the owner; issue/ transmit instructions to the
contractor and answer contractor's questions in order to implement the project manual and
drawings and prepare routine change orders as required. For budgeting purposes this task has
been estimated based on eight (8) requests. The performance of this task is limited to the number
of hours described in the fee schedule listed in Exhibit "D". Any additional time requested or
needed, in the performance of this task, will be an additional service.
O: IwdoxICORRlgnll eng_servlonionbranch100086163.DOCApril 2005
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
3. Submittals —Review, approve, or take appropriate action as required for submitted schedules,
samples, catalog data, schedules, shop drawings, laboratory, material and equipment; and other
data which the contractor is required to submit for conformance with the design concept of the
PROJECT and compliance with the PROJECT Manual and drawings. The review of any
submittal is limited to one time only. Multiple reviews for a single submittal are not included.
For budgeting purposes this task has been estimated based on eight (8) requests. The performance
of this task is limited to the number of hours described in the fee schedule listed in Exhibit "D".
Any additional time requested or needed, in the performance of this task, will be an additional
service.
4. Concurrence Letter and Sign -off of As-Builts — EC will receive and review from the contractor
and the City Inspector the field recorded As -Built drawings identifying any and all of the changes
that occurred during construction to confirm that the reflected field changes are complete and
correct. EC will not be preparing As -Built or Record drawings. Upon acknowledgement and sign -
off that the As-Builts are correct, EC will perform a final walk-through on the project and write
an engineering concurrence letter. The time required to complete these two items assumes that the
condition of the As-Builts and the project status of completion at the time of the final walk-
through are complete, correct and final. Additional As -Built reviews and follow-up site visits for
additional walk-throughs are not included. The performance of this task is limited to the number
of hours described in the fee schedule listed in Exhibit "D". Any additional time requested or
needed, in the performance of this task, will be an additional service.
The scope of the project does not include:
1. design services,
2. surveying services,
3. additional permitting for revisions to the construction drawings due to unforeseen conditions,
4. services associated with any project violations or project related action that results in either a
"stop work" directive or "red tag" issuance by either the City, State, or Federal authorities.
5. attending or preparing for any meetings not described in this scope,
6. preparation of field reports and meeting notes, or
7. review and approve contractor pay estimates.
O: Iwdox ICORRkgnlleng_servIonronbranch100086163.DOCApril 2005
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
EXHIBIT C
Work Schedule
The construction schedule is based on 160 calendar days as required by the contractor upon receiving
notice -to -proceed. The anticipated date for the contractor to receive notice -to -proceed is May 20, 2005
and the estimated completion date is October 20, 2005.
O. IwdoxICORRIgnlleng_servlonionbranch 100086/63.DOCApril 2005
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
EXHIBIT D
Fee Schedule
O: I wdox I CORK I gn t l erg_sery1 onion branch 100086163. DOC April 2005
Description
Man -Hour Estimate by Labor Classification
Subtotals
Time Cost
Engineering
Principal
Proj. Man.
Staff
Technician Clerical
(hrs) ($)
1
2
3
Constriction Cord. Meetings
Request For Information
Submittals
6
2
9
8
1
15 $ 1,590
11$ 1,020
4
Concurrence
2
10
7
14 $ 1,240
8 As -Built Sign -off
1
3
2
6$ 480
subtotals:
approximate billing
0
11
30
0 5
46 $ 4,330
rate:
S 140
$ 130
$ 90
$ 50 $ 40
subtotal by labor classification:
$ -
$ 1,430
$ 2,700
$ - $ 200
mileage: $ 100
courier: $ 200
reproduction: $ 500
subconsultant services (structural) $ 4,600
TOTAL $ 9,730
O: I wdox I CORK I gn t l erg_sery1 onion branch 100086163. DOC April 2005
CERTIFICATE OF LIABILITY INSURANCE
Date: May 17, 2005
PROFESSIONAL SERVICES
PRODUCER COMPANIES AFFORDING COVERAGE
Texas Associates Insurors
1120 Capital of TX Hwy South A National Casualty Insurance
Building 3, Suite 300
Austin, TX 78746
INSURED
B
C
D
THIS IS TO CERTIFY THAT the Insured named above is insured by the Companies listed above with respect to
the business operations hereinafter described, for the types of insurance and in accordance with the provisions of
the standard policies used by the companies, and further hereinafter described. Exceptions to the policies are
noted below.
CO TYPE OF INSURANCE POLICY EFFECTIVE
LTR
NUMBER DATE
A PROFESSIONAL LLABILLTY
EXPIRATION LIMITS
DATE
AR0001226 04/16/05
04/16/06 $2,000,000 Occurrence
S2,000,000 Aggregate
DESCRIPTION OF SPECIAL ITEMS/EXCEPTIONS
Should any of the above described policies be cancelled or changed before the expiration date thereof; the issuing company will mail
/0
(0 days written notice to the certificate holder named below.
CERTIFICATE HOLDER: City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
attn: Christine Martinez, City Secretary
Rev'd 2/10/03 - Professional Liability Catificate.doc
SIGNATURE OF AUTHORIZED REPRESENTATIVE
Typed Name: William R. Reynolds
rale: Partner
i
I
4
i
i
CULVERT IMPROVEMENTS AREA
0�-PG�,PG�OR ot4\oN CR��
0
a
2
NERM\�PG�o� o
Mile Marker 2
,O (-0.1 mile of 525 ft.
from project location)
N EXHIBIT "A"
A ONION BRANCH CULVERT IMPROVEMENTS !ROU�ND7RalK.T. PROSPfgRY
ROUND ROCK, TEXAS
S:\Graphics\councilAgenda\cip 2005\Onion Branchculvery.mxd
DATE: June 3, 2005
SUBJECT: City Council Meeting - June 9, 2005
ITEM: *10.E.1. Consider a resolution authorizing the Mayor to execute
Supplemental Contract No. 1 to the Contract for Engineering
Services with Espey Consultants, Inc. for the study of Onion
Branch in the vicinity of The Hermitage.
Department: Engineering & Development Services
Staff Person: Tom Word, Chief of Public Works Operations
Danny Halden, City Engineer
Justification:
This project is to improve existing conveyance conditions along Onion Branch in the vicinity
of the Hermitage subdivision. This supplemental contract is for Espey Consultants to assist
the City during the Construction Phase of the project. Their additional scope includes
attending construction coordination/progress meetings, review of contractor's submittals,
and final concurrence and record drawing sign off.
Funding:
Cost: $9,730
Source of funds:
Regional Detention
Outside Resources: Espey Consultants, Inc.
Background Information:
Currently, there are five 30 -inch diameter pipe culverts that are located on Onion Branch at
the existing railroad tracks. During large storm events, these pipe culverts are not large
enough to transport the stormwater past the railroad tracks without overtopping the tracks
or backing up water into the streets in the Hermitage subdivision. Although the houses in
the subdivision are somewhat elevated and haven't experienced flooding, the streets in the
subdivision do become inundated with water during intense rainfall events.
This project will replace the five existing pipe culverts with four 8 -foot box culverts, to
improve the conveyance of stormwater under the railroad tracks, which will help alleviate the
backup of stormwater into the Hermitage subdivision.
Public Comment: N/A
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Espey Consultants, Inc. ("Engineer")
ADDRESS: 3809 S. Second St., Suite B-300, Austin, TX 78704
PROJECT: Study of Onion Branch in the Vicinity of the Hermitage
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Espey Consultants, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of February, 2004 for the Study of Onion Branch in the
Vicinity of the Hermitage for the sum of $14,780.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services, to increase the compensation by $9,730.00 to a total of $24,510.00, and to
modify the provision for notices to proceed; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$9,730.00 the lump sum amount payable under the Contract for a total of $24,510.00, as shown
by the attached Addendum to Exhibit D.
Supplemental Contract
Espey-onionbranch; DR01 ONION; 86160
R -05 -C10 -o -ice
Rev.03/02/04
84275
Article 7, Notice to Proceed shall be amended to read as follows:
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued
a written Notice to Proceed regarding such task. The City shall not be responsible for work
performed or costs incurred by Engineer related to any task for which a Notice to Proceed has
not been issued.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
ESPEY CONSULTAN S, INC.
By: / / Kf.f(�
vrcgGEsi -» T
Date
Date
Supplemental Contract
Espey-onionbranch; DR01 ONION; 86160
2
APP
ED S TO ORM:
4411411
•
Stepha' L. Sheets, City Attorney
Rev.03/02/04
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
EXHIBIT B
Engineering Services
The project site includes the immediate area on Onion Branch at Georgetown Railroad. This proposed
culvert upgrade from 5 — 36" RCP culverts to 4 — 8'x4' RCB culverts is necessary to alleviate the
frequent backwater flooding on Onion Branch and the Hermitage Subdivision (Figure 1). The proposed
improvements will provide conveyance of stormwater runoff for design storms up to a 10 -year storm
event optimized based on economics and physical constraints related to the crossing. Runoff flow rates
that exceed the design storm will still continue to overtop the Georgetown Railroad.
Figure 1 Onion Branch Creek and Georgetown Railroad Crossing (looking downstream)
The scope of this project includes construction phase services for the construction of 4 box culverts and
associated appurtenances.
1. Construction Meetings & Site Visits — EC shall attend five (5) 2 -hour construction meetings and
site visits (including one pre -construction meeting) with one additional hour for travel. This total
count of 15 hours is for attendance only and does not include conducting the meeting or the time
necessary for the preparation of meeting notes or follow-up. The performance of this task is
limited to the number of hours described in the fee schedule listed in Exhibit "D". Any additional
time requested or needed, in the performance of this task, will be an additional service.
2. Request For Information — Consult with and advise the owner; issue/ transmit instructions to the
contractor and answer contractor's questions in order to implement the project manual and
drawings and prepare routine change orders as required. For budgeting purposes this task has
been estimated based on eight (8) requests. The performance of this task is limited to the number
of hours described in the fee schedule listed in Exhibit "D". Any additional time requested or
needed, in the performance of this task, will be an additional service.
O: Iwdox I CORK l gn t l eng_sery I on ion branch 100086! 63. DOC April 2005
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
3. Submittals —Review, approve, or take appropriate action as required for submitted schedules,
samples, catalog data, schedules, shop drawings, laboratory, material and equipment; and other
data which the contractor is required to submit for conformance with the design concept of the
PROJECT and compliance with the PROJECT Manual and drawings. The review of any
submittal is limited to one time only. Multiple reviews for a single submittal are not included.
For budgeting purposes this task has been estimated based on eight (8) requests. The performance
of this task is limited to the number of hours described in the fee schedule listed in Exhibit "D".
Any additional time requested or needed, in the performance of this task, will be an additional
service.
4. Concurrence Letter and Sign -off of As-Builts — EC will receive and review from the contractor
and the City Inspector the field recorded As -Built drawings identifying any and all of the changes
that occurred during construction to confirm that the reflected field changes are complete and
correct. EC will not be preparing As -Built or Record drawings. Upon acknowledgement and sign -
off that the As-Builts are correct, EC will perform a final walk-through on the project and write
an engineering concurrence letter. The time required to complete these two items assumes that the
condition of the As-Builts and the project status of completion at the time of the final walk-
through are complete, correct and final. Additional As -Built reviews and follow-up site visits for
additional walk-throughs are not included. The performance of this task is limited to the number
of hours described in the fee schedule listed in Exhibit "D". Any additional time requested or
needed, in the performance of this task, will be an additional service.
The scope of the project does not include:
1. design services,
2. surveying services,
3. additional permitting for revisions to the construction drawings due to unforeseen conditions,
4. services associated with any project violations or project related action that results in either a
"stop work" directive or "red tag" issuance by either the City, State, or Federal authorities.
5. attending or preparing for any meetings not described in this scope,
6. preparation of field reports and meeting notes, or
7. review and approve contractor pay estimates.
O:: IwdoxICORRIgnll eng_servlonionbranch100086163.DOCApril 2005
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
EXHIBIT C
Work Schedule
The construction schedule is based on 160 calendar days as required by the contractor upon receiving
notice -to -proceed. The anticipated date for the contractor to receive notice -to -proceed is May 20, 2005
and the estimated completion date is October 20, 2005.
O: I w dox I CORK l gn ll engsery I omonbranch 100086! 63. DOC April 2005
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Culvert Upgrade on Onion Branch at the Georgetown Railroad
Contract Agreement
EXHIBIT D
Fee Schedule
O: IwdoxICORRIgntleng_servlonionbranch100086t 63.DOCApril 2005
Description
Man -Hour Estimate by Labor Classification
Subtotals
Time Cost
(hrs) ($)
Principal
Engineering
Proj. Man. Staff Technician Clerical
1
Construction Cord- Meetings
6
9
15 $ 1,590
2
Request For In fmmauon
_
8
1
11 $ 1,020
3
Submittals
2
10
2
14 $ 1,240
4
Concurrence & As -Built Sign -off
1
1
6 $ 480
subtotals:
0
11
30
0 5
46 $ 4,330
approximate billing rate:
5 140
$ 130
$ 90
5 50 $ 40
subtotal by labor classification:
$ -
$ 1,430
$ 2,700
$ - $ 200
mileage: $ 100
courier: $ 200
reproduction: $ 500
subconsultant services (structural) $ 4,600
TOTAL $ 9,730
O: IwdoxICORRIgntleng_servlonionbranch100086t 63.DOCApril 2005
CERTIFICATE OF LIABILITY INSURANCE
Date: May 17, 2005
PROFESSIONAL SERVICES
PRODUCER COMPANIES AFFORDING COVERAGE
Texas Associates Insurors
1120 Capital of TX Hwy South A National Casualty Insurance
Building 3, Suite 300
Austin, TX 78746 B
INSURED
C
D
THIS IS TO CERTIFY THAT the Insured named above is insured by the Companies listed above with respect to
the business operations hereinafter described, for the types of insurance and in accordance with the provisions of
the standard policies used by the companies, and further hereinafter described. Exceptions to the policies are
noted below.
CO TYPE OF INSURANCE POLICY EFFECTIVE
LIR NUMBER DATE
EXPIRATION LIMITS
DATE
A PROFESSIONAL LIABILITY AR0001226 04/16/05
04/16/06 $2,000,000 Occurrence
52,000,000 Aggregate
DESCRIPTION OF SPECIAL ITEMS/EXCEPTIONS
Should any of the above described policies be cancelled or changed before the expiration date thereof, the issuing company will mail th y / !.N
is
(O days written notice to the certificate holder named below.
CERTIFICATE HOLDER: City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
attn: Christine Martinez, City Secretary
Rev'd 2/10/03 - Professional liability Ce tificate.doe
SIGNATURE OF AUTHORIZED REPRESENTATIVE
Typed Name: William R. Reynolds
Tom: Partner