G-05-09-22-13A3 - 9/22/2005ORDINANCE NO. C
-05 0q as -i3A3
AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2005-2006.
WHEREAS, the City of Round Rock collects a seven (7) percent
hotel occupancy tax on hotel rooms, and
WHEREAS, V. T. C.A. , Tax Code Section 351.101 (a)
states,"Revenue from the municipal hotel occupancy tax may be used
only to promote tourism and the convention and hotel industry," and
Section 351.101(b) states, "Revenue derived from the tax authorized
by this chapter shall be expended in a manner directly enhancing
and promoting tourism and the convention and hotel industry," and
WHEREAS, the Tourism Commission for the City of Round Rock
(the "Commission") has provided the City with a copy of its
recommendations forfunding for certain events, arts, and historic
preservation, and
WHEREAS, in developing the 2005-2006 Hotel Occupancy Tax
Budget, the City Council has taken into consideration City -sponsored
items which promote tourism, as well the Commission's
recommendations, and
WHEREAS, a proposed 2005-2006 budget for Hotel Occupancy Tax
funds is attached as Exhibit "A" which provides for expenditure of
the funds in a manner that complies with statutory requirements and
Section 1.1809 of the City Code (1995 Edition), Now Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
@PFDesktop\::ODMA/WORLDOX/0:/WDOX/ORDINANC/050908B3,WPD/rmc
That the attached 2005-2006 Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
authorized.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the publicas required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
,
Chapter 551, Texas Government Code, as amended.
th
READ and APPROVED on first reading this the
day of , 2005.
READ, APPROVED and ADOPTED on second reading this the
n
Xr" . day of
2005.
CHRISTINE R. MARTINEZ, City Secre
2
W L, Mayor
of Round Rock, Texas
City of Round Rock
Hotel Occupancy Tax Fund #710
2005-2006 Proposed Budget
DESCRIPTION OF ITEM
Revenues
e
Hotel -Motel Occupancy Tax $
Interest Income
Miscellaneous Revenue
Transfer from Convention Ctr. Rev. Fund (Net)
Transfer from Expansion Fund
03-04
Actual
1,650,149 $
26,321
2,191
7,005
1,450
04-05 05-06
Approved Proposed
Budget Budget
1,620,000 $
10,000
1,700,000
20,000
Total Revenues 1,687,115 1,630,000 1,720,000
Expenditures
Event & Tourism Funding
Festivals & Events Advertising 22,473 5,617
Arts Support 2,500
27,460 19,000 19,000
Tourism Support 104,192 32,000
Museum Support 24,000
8,000 8,000 8,000
Contingency 0 20,000 500
Total Event & Tourism Funding 162,125 84,617
' 54,000
Convention & Visitors Bureau
Personnel 83,541 264,858 274,774
Contractual Services 316,638 290,200 231,200
Materials & Supplies 11,386 19,600
Other Services & Charges 31 786 16,840
Capital Outlay � 122,500 131,000
26,240 31,000 2,000
Total Convention & Visitors Bureau 469,591 728,158
655,814
Total Operating Expenditures 631,716 812,775
709,814
Capital Projects
Transfer to Capital Project Fund 238,500
Wayfinding-City 200,000
Total Capital Projects Expenditures 238,500
200,000
Convention Center
Transfer to Reserve Fund at Trustee Bank 92,285
Transfer to Debt Svc. Fund at Trustee Bank 536,240 5,000
494, 990 542,000
Property Insurance 25,347 32,000
Contingency and Trustee Fees 40,000
6, 661 25,000 48,186
Transfer Capital Repair at Trustee Bank 32,700 75,000
Transfer' to Capital Improvement Fund 75,000
Total Convention Center 100,000
693,233 626,990 810,186
Total Expenditures $ 1,324,949 $ 1,678,265 $ 1,720,000
EXHIBIT `'
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/05
Less Operating Reserves (*1)
Estimated Revenue (FY 2005-2006)
Total Funds Available
Requested Expenditures
Estimated Unreserved Fund Balance 9/30/06 $ 1,306,442
2,306,442
(1,000,000)
1,720,000
3,026,442
(1,720,000)
* 1 - Operating Reserves are established in accordance with operating reserve policies.
DATE: September 16, 2005
SUBJECT: City Council Meeting - September 22, 2005
ITEM: 13.A.3. Consider an ordinance approving the 2005-2006 Hotel/Motel Occupancy
Tax Budget. (Second Reading)
Department: Finance
Staff Person: Cindy Demers, Finance Director
Justification:
The Hotel/Motel Budget includes operating expenditures associated with the Convention & Visitors
Bureau, special event funding and debt service for Dell Diamond/United Heritage Convention Center
Complex.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Hotel/Motel Fund is used to collect for the levy and use of the hotel -motel bed tax. Proceeds
from this tax are to be used toward the promotion of tourism and the convention and hotel industry
in the City.
Public Comment: N/A
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
CITY OF ROUND ROCK
*
IIIIIIIIIIIIIIIIIII
IIIIIIIIIIIIIIIIIIIIIIHIIHIIIIIIIIIIIII ::G,
2005084105
I, SHERRI MONROE, Assistant City Secretary of the City of Round Rock, Texas,
do hereby certify that I am the custodian of the public records maintained by the City
and that the above and foregoing is a true and correct copy of Ordinance No. G -05-09-
22-13A3, which approves the 2005-2006 Hotel/ Motel Occupancy Tax Budget. This
ordinance was approved and adopted by the City Council of the City of Round Rock,
Texas, on the 22nd day of September, 2005. These minutes are recorded in the official
City Council Minute Book No. 53.
CERTIFIED by my hand and seal of the City of Round Rock, Texas on this 20th
day of October 2005.
SHERRI MONROE, Assistant City Secretary
ORDINANCE NO. 0-015-0(1-,1--)3/61 3
AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2005-2006.
WHEREAS, the City of Round Rock collects a seven (7) percent
hotel occupancy tax on hotel rooms, and
WHEREAS, V. T. C.A. , Tax Code Section 351.101(a)
states,"Revenue from the municipal hotel occupancy tax may be used
only to promote tourism and the convention and hotel industry," and
Section 351.101(b) states, `Revenue derived from the tax authorized
by this chapter shall be expended in a manner directly enhancing
and promoting tourism and the convention and hotel industry," and
WHEREAS, the Tourism Commission for the City of Round Rock
(the "Commission") has provided the City with a copy of its
recommendations for.funding for certain events, arts, and historic
preservation, and
WHEREAS, in developing the 2005-2006 Hotel Occupancy Tax
.Budget, the. City Council has taken into consideration City -sponsored
items which promote tourism, as well the Commission's
recommendations, and
WHEREAS, a proposed 2005-2006 .budget for Hotel Occupancy Tax
funds is attached as Exhibit "A" which provides for expenditure of
.the funds in a manner that complies with statutory requirements and
Section 1..1809 of the City Code (1995 Edition), Now Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
@PFDesktop\::ODMA/WORLDOX/0:/WDOX/ORDINAMC/050908B3,WPD/xmc
That the attached 2005-2006. Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
authorized.
The City Council hereby finds and declares that written notice
of the date,.. hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the publicas required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
READ and APPROVED on .first reading this the
day of , 2005.
READ, APPROVED and ADOPTED on second reading this the
giSt
day of
a
ATTar/rtiolaVn
, 2005.
CHRISTINE R. MARTINEZ, City Secre
L, Mayor
f Round Rock, Texas
City of Round Rock
Hotel Occupancy Tax Fund #710
2005-2006 Proposed Budget
DESCRIPTION OF ITEM
03-04
Actual
Revenues
Hotel -Motel Occupancy Tax
Interest Income
Miscellaneous Revenue
Transfer from Convention Ctr. Rev. Fund (Net)
Transfer from Expansion Fund
Total Revenues
Expenditures
04-05 05-06
Approved Proposed
Budget Budget
1,650,149 $ 1,620,000 $
26,321 10,000
2,191
7,005
1,450
1,687,115 1,630,000 1,720,000
1,700,000
20,000
Event & Tourism Funding
Festivals & Events Advertising 22,473 5,617 2,500
Arts Support 27,460 19,000 19,000
Tourism Support 104,192 32,000 24,000
Museum Support 8,000 8,000 8,000
Contingency 0 20,000 500
Total Event & Tourism Funding 162,125 84,617
54,000
Convention & Visitors Bureau
Personnel 83,541 264,858
Contractual Services 316,63823,00
290,200 2311,2200
Materials & Supplies 11,386 19,600 16,840
Other Services & Charges 31,786 122,500 131,000
Capital Outlay 26,240 31,000
Total Convention & Visitors Bureau 2,000
469,591 728,158 655,81414
Total Operating Expenditures 631,716 812,775 709,814
Capital Projects
Transfer to Capital Project Fund 238,500 200,000
Wayfinding-City
-
Total Capital Projects Expenditures 238,500
200,000
Convention Center
Transfer to Reserve Fund at Trustee Bank 92,285
Transfer to Debt Svc. Fund at Trustee Bank 536,240 494,9905,000
Property Insurance 542,000
25,347 32,000 40,000
Contingency and Trustee Fees 6,661 25,000
Transfer Capital Repair at Trustee Bank 32,700 75,000 75,00075,00
Transfer to Capital Improvement Fund
Total Convention Center - 100,000
693,233 626,990 810,,1818
6
Total Expenditures $ 1,324,949 $ 1,678,265 $ 1,720,000
EXHIBIT "A'
1
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/05
Less Operating Reserves (*1)
Estimated Revenue (FY 2005-2006)
Total Funds Available
Requested Expenditures
Estimated Unreserved Fund Balance 9/30/06 $ 1,306,442
2,306,442
(1,000,000)
1,720,000
3,026,442
(1,720,000)
* 1 - Operating Reserves are established in accordance with operating reserve policies.
FILED AND RECORDED
OFFICIAL PUBLIC RECORDS 2005084105
E ,'i,.
10/20/2005 04:35 PM
CARRILLO $32.00
NANCY E. RISTER, COUNTY CLERK
WILLIAMSON COUNTY, TEXAS
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