R-2016-3465 - 5/26/2016RESOLUTION NO. R-2016-3465
WHEREAS, the City of Round Rock ("City") desires to upgrade its city traffic signal
intersection controllers, and
WHEREAS, Section 252.022(4) of the Texas Local Government states that expenditures for
items available from only one source are exempt from competitive bidding requirements, and
WHEREAS, Iteris, Inc. is the sole source provider of Siemens traffic control products (see
attached Exhibit "A"), and
WHEREAS, the City wishes to issue a purchase order to Iteris, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to Iteris, Inc.
for the purchase of upgraded Siemens traffic signal controllers.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of May, 2016.
om/L,�
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
-4,w1-. k��
SARA L. WHITE, City Clerk
0112.1604;00357444
EXHIBIT
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March 31, 2016
Bobby Mercer
City of Round Rock
2015 Lamar
Round Rock, TX 78664
Transportation Superintendent
RE: Sole source letter
Dear Mr. Mercer:
Infrastructure & Cities
Siemens Industry, Inc., Road and City Mobility is pleased to notify you that Iteris is the sole distributor
authorized to sell, install, and support Siemens traffic control products within the City of Round Rock.
Additionally, as Iteris is the sole authorized distributor in the City of Round Rock, they provide first line
repair services for Siemens traffic control products and serve as the proper avenue for all service and
warranty repairs. Please note that Siemens warranties on products can only be honored if all components
are official Siemens parts and all services have been performed by authorized Siemens repair facilities.
Repairs to Siemens traffic control products by unauthorized repair facilities could void any warranty
and/or functional responsibility on the part of Siemens.
Sincerely,
Steve Gitkin
Director of Sales
Siemens Industry, Inc. 9225 Bee Cave Road, Suite 1016 Tel.: t1 512-837.8300
Infrastructure & Cities Sector Austin, TX 78733 Fax: +1512-837.0196
JOHN DRAKE EQUIPMENT QUOTE
1700 Carnegie Ave. Suite 100 Quote#: 032216-1-JGD
Santa Ana, CA 92705-5551
f Phone: (512)592-9567
email: jgd@iteris.com, web site: www.iteris.com
Bobby Mercer bmercer@round-rockaxus ITER1s _� F4lt� E W-01 '
Round Rock, City of �Q w ae St
221 East Main, kic�=c�2 SUS����►
Round ROck,.TX 78664 g Ldlk Product, Inc.
Agency: ROUND ROCK March 22, 2016
Project Name:
—T cnir.
&132-0000.094
M
N150 NEA LINUX SEPAC/NTCIP
TRAD E-IN PRICE
90
$2,050.00
$184,500.OD
Fax or email Purchase Orders to: Marilyn Holden, (949)270.9441,mdhplteris.com, please Include quote number on your
.-...
purchaseorder
SUBTOTAL
- 184500.Q0
Quote Terms: Net 30 days, subject to credit approval and Iterls Standard Terms & Conditions unless negotiated In writing with
Iterls, Inc. prior to purchase.
FREIGHT
TAX
PFD
0.009;
Prices are valid for 30 days from the date of quote unless extended In writing.
FOB Destination, freight included, does not Include Insurance. Equipment from this quote may only be Installed In the State of
Texas.
DISCOUNT
This quotation and any resulting order are subject to Iterls' Roadway Sensor Products Standard Terms and Conditions of Sale
attached hereto oravailable at http://en'Av.1teris.com/RS•5td-TCpdt, whlch are incorporated herein by this reference.
TOTAL
184500.00
Description
The Siemens m60 series. ATC complies with the indushys
latest Advanced Traffic Controller (ATC) standard 5.2b. Built
on the proven m50 hardware architecture, combined with
powerful industry-leading SEPAC software, the Linux -based
m60 series ATC provides a host of functions to meet the
needs of traffic agencies of all sizes. The m60 series ATC
provides multiple Ethernet, USB and other industry -specific
interfaces, facilitating both backwards and forwards
compatibility- The m60 series ATC also enables easy hosting
of third -party applications. In addition, the m60 series ATC
exceeds industry standards by providing usability features
that include the new Siemens Multiview Display concept
(SMD) with real-time active status, context -sensitive HELP
screens and user -programmable favorite buttons. The m60
series ATC is truly a nerve center for the connected
intersection of the future.
Features
• Exceeds ATC standard 5.2b compliance
- Active TFT backlit LCD display with Siemens Multiview
Display Technology
• Modular ATC Communications hub
• Convenient field upgrade packages
— Linux upgrade package
— m50 USB upgrade package
— m60 ATC upgrade package
— m60 NEMA upgrade package
usa.siemens.comlmobility
iieil2h ti
The Siemens m60 series ATC provides a vast array of benefits
compared to other similar products in the industry.
At the heart of the m60 series ATC is the Siemens Multiview
Display (SMD) concept. The SMD provides the user with
multiple time -saving mechanisms to operate and program
traffic controllers. For ease of operation, the 16 line display is
split into an active programming view at the top and a
dynamically updated active status view — or the context -
sensitive HELP — at the bottom. This dual view enables users to
dynamically visualize the impact of their programming changes
on the overall efficiency of the intersection.
In addition, the ability to program customized function buttons
to a specific menu item ensures quick navigation, making the
operation of an m60 series ATC fast and efficient.
Having built upon the proven Siemens m50 hardware platform,
the m60 series ATC offers a range of possibilities to address
financial and technological constraints faced by traffic agencies
Controllers by Siemens
Central Processor Unit (CPU)
• Open architecture platform with standard Linux operating
system
• MPC 8270 266MHz processor
• 512MB FLASH, 64MB DRAM and 2MB SRAM
• TOD Clock with automatic daylight savings time adjustment
• Power supply will power the SRAM during power failures
— Supports SEPAC controller software
— SD memory card
— Operating System: Linux 2.6.39
Keyboard and Display
• Siemens Multiview Display with dual view screens
— 5 118 inch active TFT display
— Easily removable display and keypad
— Easily identifiable, discrete HELP button
— Real-time context sensitive HELP screens
— User programmable function buttons F1 to F5
• Removable LED backlit LCD with 16 lines of 40 characters
with adjustable contrast
• Emulation of terminal per Joint NEMAIAASHTO/ITE Standard
• Key quantity and function per Joint NEMA/AASHTOIITE
Standard
m60 ATC Communications Module
• 10 Base -T Ethernet with built-in switch and 4 front panel
RJ -45 connectors
— ENET1 and ENET2 network switches
— 5 101100 TCP/IP ports
• 4 USB 2.0 Ports and a Datakey Port
• Dedicated GPS - SP8 Port (9pin EIA -574)
• Unique MAC address assigned by the Institute of Electrical
and Electronic Engineers (IEEE)
• EIA -232 port for uploading/downloading applications
software and OS updating
• Single and multi -mode fiber optic options
• 1200 bps Frequency Shift Keying (FSK) modem (optional)
— Datakey
Communication
• SDLC
• Serial Port
• FSK Modem
Hardware Specifications
• Dimensions
• Power Supply
• Temperature
Controller Housing
• 7 slots with card guides for standard size Versa Modules
• 2 slots with card guides for standard Joint NEMAIAASHTO.ITE
ATC modems (optional) or ATC Communication Module or
USB Plate
• Polycarbonate construction (excluding back panel), rear
mounting tabs and aluminum power supply mounting plate
for electrical grounding
• Carrying handle
i +t � ar !• —
It ISS tc I
m60 Series Basic Controller
TYZ:EPAC6138M62 NEMA m62 Controller
Base Unit w/o Communication Modules,
Optional Modules or Software Options
16 Line Multiview Display
Linux Processor
Communication Modules
TYZ:AAD16481-002
2070-7A Module RS232 TEES 2009
ACP15026P001
Internal FSK Modem
TYZ:AAD17048-001
- Half Duplex
TYZ:AAD15026-002
Internal FSK Modem
TYZ:ACP17049-001
- Full Duplex
TYZ:AAD15288-013
Port 3 RS232 Module
- Datakey 8MB
TYZ:AAD15288-014
Port 3 RS232 Module
SMF Module
Datakey 8MB
TYZ:AAD15288-015
Port 3 RS232 Module
MMF Module
- Datakey 8MB
m60 Series Optional Modules
TYZ:AAD17048-001
m60 ATC Communications Module
TYZ:PDM08602-001
USB Plate for standard NEMA
Software Options
TYZ:MBU15805-455 SEPAC NTCIP LINUX VERSION 4.55
TYZ:MBU16037-355 SEPAC ECOM LINUXVERSION 3.55
m60 Series Upgrade Kits
TYZ:MBV17084-001 M50 LINUX UK
m501m60 Linux Engine Board
- m50 Field 110 Board w USB
TYZ:MBV17085-001 m62 NEMA UK
- m52 OS9 to m62 Linux Upgrade Kit
- Linux Processor
- 16 Line Multiview Display
- Field 110 Board Rev 2.1
- USB Plate
TYZ:MBV17086-001 m62 ATC UK
- m62 NEMA to m62 ATC Upgrade Kit
- m60 ATC Communications Module
- m62 Backplane
- m60 Power Supply
- Cable Set
m60 Series Modules and Spare Parts
TYZ:AAD17047-001
m60 16 Line Display
TYZ:AAD14877-006
m60 Power Supply Module
TYZ:AAD17048-001
m60 ATC Communications Module
PXX07659-001
m501m60 Linux Engine Board
TYZ:ACP17049-001
m60 Backplane
3
Justification cation Form
Instructions: Complete this form for all Proprietary Purchases that will exceed $3,000.00, where competition is not being considered
and submit the document to the Purchasing Department.
Request No.:
Cost: 5184,500.00
Commodity Code: 550-88 Briefly describe Goods/Services being purchased:
Siemens M60 Advance Traffic Signal Controller
Proposed Vendor: Iteris
I: The requested goods/services are proprietary due to (check all that apply):
Date: 04/04/2016
Vendor No.: 51986
COMPATIBILITY - Must fit and function without modification on existing piece of equipment. List existing piece of
equipment:
F1REPLACEMENT/MAINTENANCE - Repair or maintenance from other than original manufacturer or manufacturer
authorized service providor would void warranty. List existing piece of equipment:
SOLE SOURCE/ONLY KNOWN SOURCE - Available from only one vendor or source. Name of source:
CITY STANDARD (Standards list on file). Standards list provided to Purchaser: 11 Y or FIN
OTHER- Explanation Required:
Iteris
II. Provide full explanation, complete descriptions, relevant reasons, and documentation supporting this request.
Traffic Signal Controllers are an upgrade from current controllers that we have. The new controllers have a Linux based operating system
with faster processing speed that allows for updated firmware options and communication features that will alloy greater traffic mobility.
III. Submit documentation and detailed explanation regarding other providers whose products or services have been evaluated and
the reasons why those products or services do not meet requirements.
Iteris Is the sole distributor and support for Siemens products. The controllers work in conjunction with our Siemens Traffic Management Software.
IV. By submitting this request, I certify that the above justification is accurate and complete to the best of my knowledge and that I
have no financial or other interest in selecting the vendor to provide the goods or services indicated.
Transpotation (512) 341-3309 04/04/2016
Requesto , Dept. Phone Date
(Supervisor/Manager)
Yx TO BE COMPLETED
V. �B/a�se(ronn the above and (any) attached document(s), I ✓ concur/
Purchaser/Buyer
VI. APPROVED: YES NO
REVISED: 08/2011
/ 04/04/2016
Date
'URCHASING xK
do not cone ith this justification.
P. . #
�r Manaacr �° t�
04/13/2016
DPR 161078
General Notes:
M60 Controller are an upgrade to replace existing controllers for enhanced mobility option for traffic.
Quoted price includes trade-in discount. This IS a split Distribution transaction. $161,600 from Type B
fund Account:60427000-6117 & $22,900 from Account: 10027006-617.
• T �'^- ROUND ROCK TEVAS
Bill To Requisition 00161078-00 FY 2016
FINANCE ADMIN / ACCTS PAYABLE
CITY OF ROUND ROCK Acct No:
221 EAST MAIN STREET 100 -27 -27006 -6117 -
ROUND ROCK, TX Review:
78664 Buyer:
apinvoices@roundrocktexas.gov Status: Released Page 1
Vendor Ship To
ITERIS INC TRAFFIC SIGNALS &.SIGNS
3755 SOUTH CAPITAL OF TEXAS HW CITY OF ROUND ROCK
SUITE 105 2015 LAMAR DRIVE
ROUND ROCK, TX 78664
AUSTIN, TX 78704
Fax 949-270-9421
Date
ordered
(Vendor
Number
(Date
Required
Ship
Ivaa
Terms
Department
04/13/16
1051986
04/15/16 1
ITRANS TRAFFIC SIGNALS & SIG
LN Description / Account uty unit rrace Iver. rrace
General Notes
M60 Controller are an upgrade to replace existing controllers for enhanced mobility o
001 M60 NEMA LINUX SEPAL/NTCIP, 90.00 2050.00000 184500.00
8132-0000-099, this includes EACH
trade-in discount.
Vendor Item
1 604-27-27000-6117- 161600.00
2 100-27-27006-6117- 22900.00
Ship To
TRAFFIC SIGNALS & SIGNS
CITY OF ROUND ROCK
2015 LAMAR DRIVE
ROUND ROCK, TX 78664
Requisition Link
Requisition Total 184500.00
***** General Ledger Summary Section *****'
Account Amount Remaining Budget
100-27-27006-6117-
22900.00 260240.00
Traffic Signals & Signs Traffic Signals
604-27-27000-6117-
161600.00 .00
Transportation Administration Traffic Signals
***** Approval/Conversion Info *****
`^'-- ROUN[) ROCK TEXAS
Bill To Requisition 00161078-00 FY 2016
FINANCE ADMIN / ACCTS PAYABLE
CITY OF ROUND ROCK Acct No:
221 EAST MAIN STREET 100 -27 -27006 -6117 -
ROUND ROCK, TX Review:
78664 Buyer:
apinvoices@roundrocktexas.gov Status: Released Page 2
Vendor
ITERIS INC
3755 SOUTH CAPITAL OF TEXAS HW
SUITE 105
AUSTIN, TX 78704
Fax 949-270-9421
Ship To
TRAFFIC SIGNALS & SIGNS
CITY OF ROUND ROCK
2015 LAMAR DRIVE
ROUND ROCK, TX 78664
Date
Ordered
(Vendor
Number
(Date
Required
(Ship
Via
Terms
Department
04/13/16
1051986 04/15/16 1
(TRANS TRAFFIC
SIGNALS & SIG
LN Description / Account
Qty Unit Price
Net Price
Activity
Date
Clerk
Comment
Approved
04/13/16
Danny Halden
Auto approved
by:
6455tkel
Approved
04/13/16
Gary Hudder
Auto approved
by:
6455tkel
Approved
04/13/16
John Dean
Auto approved
by:
6455tkel
Approved
04/13/16
Mike Ackerman
Auto approved
by:
6455tkel
Approved
04/13/16
Todd Keltgen
Approved
04/13/16
Erica Solis
Auto approved
by:
6455jrho
Approved
04/13/16
Elaine Wilson
Auto approved
by:
64553rho
Approved
04/13/16
Jodi Rhodes
Approved
04/13/16
Kevin Klosterboer
Auto approved
by:
6455jrho
Approved
04/13/16
Lisa Haines
Auto approved
by:
64551rho
Approved
04/13/16
Misty Gray
Auto approved
by:
64553rho
Forward
04/13/16
Ron Hunter
Automatic Forward
to 6455msch
Approved
04/13/16
Becca Thibodaux
Auto approved
by:
64551ols
Approved
04/13/16
Lynn Olsen
Queued
04/13/16
Michael Schurwon
Queued
04/13/16
Yvonne Hopkins
Pending
Ron Hunter
CERTIFICATE OF INTERESTED PARTIES
FORM 2295
101`1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-48067
Iteris, Inc.
Santa Ana, CA United States
Date Filed:
05102/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods or other property to be provided under the contract.
032216-9.-JGD
M60 NEMA LINUS SEPAC/NTCIP
4
Nature of interest (check applicable)
Name of Interested Party
City, State, Country (place of business)
Controlling
Intermediary
Miller III, Lloyd I.
Santa Ana, CA United States
X
Christensen, Craig
Santa Ana, CA United States
X
Gilliam, Dan
Santa Ana, CA United States
X
Blair, Thomas
Santa Ana, CA United States
X
Kreter, Todd
Santa Ana, CA United States
X
Massoumi, Ramin
Santa Ana, CA United States
X
Schimidt, Andy
Santa Ana, CA United States
X
Bergera, Joe
Santa Ana, CA United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, und7pen0of perjury, that the above disclosure is true and correct.
egMICHELLE
LEMESTRE
Commission # 2090173
z Notary Public - California z_Z
Orange County �Z?1-1.
My Comm. Expires Noy 16, 2018 Sign a Kure 6f authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of I Y aC ,Z ,
20 W to certify which, witness my hand and seal of office.
e,t l -e—• e A;
(jt-/r
ISignature of officer aMini tering oath Printed name of officer administering oath Tide of officer ministering oath
i
Forms provided by Texas Ethics Commission www. ethics.state.tx.us Version V1.0.1021
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-48067
Iteris, Inc.
Santa Ana, CA United States
Date Filed:
05/02/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
05/11/2016
3 Provide the identification number used by the governmental entity or state agency to track or identify
description of the services, goods, or other property to be provided under the contract.
the contract, and provide a
032216-1-JGD
M60 NEMA LINUS SEPAC/NTCIP
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling I
Intermediary
Miller III, Lloyd I.
Santa Ana, CA United States
X
Christensen, Craig
Santa Ana, CA United States
X
Gilliam, Dan
Santa Ana, CA United States
X
Blair, Thomas
Santa Ana, CA United States
X
Kreter, Todd
Santa Ana, CA United States
X
Massoumi, Ramin
Santa Ana, CA United States
X
Schimidt, Andy
Santa Ana, CA United States
X
Bergera, Joe
Santa Ana, CA United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the
above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the
day of
20 to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us version V1.u.1uZ1