Contract - HDR Engineering - 5/26/2016'ROUND ROCK, TEXAS
PURPOSE. MSION. PROSPERM
CITY OF ROUND ROCK
CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING, INC. ("Engineer")
ADDRESS: 810 Hesters Crossing, Suite 120, Round Rock, TX 78681
PROJECT: US 79 at Telander Drive Operational Improvements
THE STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONT CT FOR ENGINEERING SERVICES ("Contract") is made and entered into on
this the lay of , 2016 by and between the CITY OF ROUND ROCK, a Texas home -
rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299, (hereinafter referred to as "City"), and Engineer, and such Contract is for the purpose of
contracting for professional engineering services.
RECITALS:
WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled
"Professional Services Procurement Act" provides for the procurement by municipalities of services of
professional engineers; and
WHEREAS, City and Engineer desire to contract for such professional engineering services; and
WHEREAS, City and Engineer wish to document their agreement concerning the requirements
and respective obligations of the parties;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable considerations, and the covenants and agreements hereinafter contained to be kept and
performed by the respective parties hereto, it is agreed as follows:
Engineering Services Contract Rev. 04/13
0199.116619n; 0x0357489 00192831
:9 J 1
CONTRACT DOCUMENTS
The Contract Documents consist of this Contract and any exhibits attached hereto (which
exhibits are hereby incorporated into and made a part of this Contract) and all Supplemental Contracts
(as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all
are as fully a part of this Contract as if attached to this Contract or repeated herein.
ARTICLE 1
CITY SERVICES
City shall perform or provide services as identified in Exhibit A entitled "City Services."
ARTICLE 2
ENGINEERING SERVICES
Engineer shall perform Engineering Services as identified in Exhibit B entitled "Engineering
Services."
Engineer shall perform the Engineering Services in accordance with the Work Schedule as
identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete
schedule so that the Engineering Services under this Contract may be accomplished within the specified
time and at the specified cost. The Work Schedule shall provide specific work sequences and definite
review times by City and Engineer of all Engineering Services. Should the review times or Engineering
Services take longer than shown on the Work Schedule, through no fault of Engineer, Engineer may
submit a timely written request for additional time, which shall be subject to the approval of the City
Manager.
ARTICLE 3
CONTRACT TERM
(1) Term. The Engineer is expected to complete the Engineering Services described herein in
accordance with the above described Work Schedule. If Engineer does not perform the Engineering
Services in accordance with the Work Schedule, then City shall have the right to terminate this Contract
as set forth below in Article 20. So long as the City elects not to terminate this Contract, it shall continue
from day to day until such time as the Engineering Services are completed. Any Engineering Services
performed or costs incurred after the date of termination shall not be eligible for reimbursement.
Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably
anticipates, that the Engineering Services will not be completed in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance,
and agrees to undertake all necessary efforts to expedite the performance of Engineering Services
required herein so that construction of the project will be commenced and completed as scheduled. In
this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer
shall proceed with sufficient qualified personnel and consultants necessary to fully and timely
accomplish all Engineering Services required under this Contract in a professional manner.
W
(3) Notice to Proceed. After execution of this Contract, Engineer shall not proceed with
Engineering Services until authorized in writing by City to proceed as provided in Article 7.
ARTICLE 4
COMPENSATION
City shall pay and Engineer agrees to accept the amount shown below as full compensation for
the Engineering Services performed and to be performed under this Contract.
The amount payable under this Contract, without modification of the Contract as provided
herein, is the sum of Four Hundred Sixty -Five Thousand Nine Hundred Seventy -Two and 95/100
Dollars ($465,972.95) as shown in Exhibit D. The lump sum amount payable shall be revised equitably
only by written Supplemental Contract in the event of a change in Engineering Services as authorized by
City.
Engineer shall prepare and submit to City monthly progress reports in sufficient detail to support
the progress of the Engineering Services and to support invoices requesting monthly payment. Any
preferred format of City for such monthly progress reports shall be identified in Exhibit B. Satisfactory
progress of Engineering Services shall be an absolute condition of payment.
The fee herein referenced may be adjusted for additional Engineering Services requested and
performed only if approved by written Supplemental Contract.
ARTICLE 5
METHOD OF PAYMENT
Payments to Engineer shall be made while Engineering Services are in progress. Engineer shall
prepare and submit to City, not more frequently than once per month, a progress report as referenced in
Article 4 above. Such progress report shall state the percentage of completion of Engineering Services
accomplished during that billing period and to date. Simultaneous with submission of such progress
report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a
form acceptable to City. This submittal shall also include a progress assessment report in a form
acceptable to City.
Progress payments shall be made in proportion to the percentage of completion of Engineering
Services identified in Exhibit D. Progress payments shall be made by City based upon Engineering
Services actually provided and performed. Upon timely receipt and approval of each statement, City
shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. City
reserves the right to withhold payment pending verification of satisfactory Engineering Services
performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its
determination, that tasks were completed.
The certified statements shall show the total amount earned to the date of submission and shall
show the amount due and payable as of the date of the current statement. Final payment does not relieve
Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her/its
negligence.
3
ARTICLE 6
PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer
will be made within thirty (30) days of the day on which the performance of services was complete, or
within thirty (30) days of the day on which City receives a correct invoice for services, whichever is
later. Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law)
for payments not made in accordance with this prompt payment policy; however, this policy does not
apply in the event:
A. There is a bona fide dispute between City and Engineer concerning the supplies,
materials, or equipment delivered or the services performed that causes the payment to be
late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from making a
timely payment with federal funds; or
C. There is a bona fide dispute between Engineer and a subcontractor or between a
subcontractor and its supplier concerning supplies, materials, or equipment delivered or
the Engineering Services performed which causes the payment to be late; or
D. The invoice is not mailed to City in strict accordance with instructions, if any, on the
purchase order, or this Contract or other such contractual agreement.
City shall document to Engineer the issues related to disputed invoices within ten (10) calendar
days of receipt of such invoice. Any non -disputed invoices shall be considered correct and payable per
the terms of Chapter 2251, V.T.C.A., Texas Government Code.
ARTICLE 7
NOTICE TO PROCEED
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued a
written Notice to Proceed regarding such task. The City shall not be responsible for work performed or
costs incurred by Engineer related to any task for which a Notice to Proceed has not been issued.
ARTICLE 8
PROJECT TEAM
City's Designated Representative for purposes of this Contract is as follows:
Bill Stablein
Project Manager
2008 Enterprise Drive
Round Rock, TX 78664
Telephone Number (512) 218-3237
Fax Number (512) 218-5536
Email Address bstablein@roundrocktexas.gov
rd
City's Designated Representative shall be authorized to act on City's behalf with respect to this
Contract. City or City's Designated Representative shall render decisions in a timely manner pertaining
to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential
progress of Engineering Services.
Engineer's Designated Representative for purposes of this Contract is as follows:
George Tillett
Sr. Project Manager
810 Hesters Crossing, Suite 120
Round Rock, TX 78681
Telephone Number (512) 685-2913
Fax Number (512) 685-2901
Email Address george.tillett@hdrinc.com
ARTICLE 9
PROGRESS EVALUATION
Engineer shall, from time to time during the progress of the Engineering Services, confer with
City at City's election. Engineer shall prepare and present such information as may be pertinent and
necessary, or as may be requested by City, in order for City to evaluate features of the Engineering
Services. At the request of City or Engineer, conferences shall be provided at Engineer's office, the
offices of City, or at other locations designated by City. When requested by City, such conferences shall
also include evaluation of the Engineering Services.
Should City determine that the progress in Engineering Services does not satisfy the Work
Schedule, then City shall review the Work Schedule with Engineer to determine corrective action
required.
Engineer shall promptly advise City in writing of events which have or may have a significant
impact upon the progress of the Engineering Services, including but not limited to the following:
(1) Problems, delays, adverse conditions which may materially affect the ability to meet the
objectives of the Work Schedule, or preclude the attainment of project Engineering Services
units by established time periods; and such disclosure shall be accompanied by statement of
actions taken or contemplated, and City assistance needed to resolve the situation, if any;
and
(2) Favorable developments or events which enable meeting the Work Schedule goals sooner
than anticipated.
5
ARTICLE 10
SUSPENSION
Should City desire to suspend the Engineering Services, but not to terminate this Contract, then
such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification
followed by written confirmation to that effect. Such thirty -day notice may be waived in writing by
agreement and signature of both parties. The Engineering Services may be reinstated and resumed in
full force and effect within sixty (60) days of receipt of written notice from City to resume the
Engineering Services. Such sixty-day notice may be waived in writing by agreement and signature of
both parties. If this Contract is suspended for more than thirty (30) days, Engineer shall have the option
of terminating this Contract.
If City suspends the Engineering Services, the contract period as determined in Article 3, and
the Work Schedule, shall be extended for a time period equal to the suspension period.
City assumes no liability for Engineering Services performed or costs incurred prior to the date
authorized by City for Engineer to begin Engineering Services, and/or during periods when Engineering
Services is suspended, and/or subsequent to the contract completion date.
ARTICLE 11
ADDITIONAL ENGINEERING SERVICES
If Engineer forms a reasonable opinion that any work he/she/it has been directed to perform is
beyond the scope of this Contract and as such constitutes extra work, he/she/it shall promptly notify
City in writing. In the event City finds that such work does constitute extra work and exceeds the
maximum amount payable, City shall so advise Engineer and a written Supplemental Contract will be
executed between the parties as provided in Article 13. Engineer shall not perform any proposed
additional work nor incur any additional costs prior to the execution, by both parties, of a written
Supplemental Contract. City shall not be responsible for actions by Engineer nor for any costs incurred
by Engineer relating to additional work not directly associated with the performance of the Engineering
Services authorized in this Contract or any amendments thereto.
ARTICLE 12
CHANGES IN ENGINEERING SERVICES
If City deems it necessary to request changes to previously satisfactorily completed Engineering
Services or parts thereof which involve changes to the original Engineering Services or character of
Engineering Services under this Contract, then Engineer shall make such revisions as requested and as
directed by City. Such revisions shall be considered as additional Engineering Services and paid for as
specified under Article 11.
Engineer shall make revisions to Engineering Services authorized hereunder as are necessary to
correct errors appearing therein, when required to do so by City. No additional compensation shall be
due for such Engineering Services.
2
ARTICLE 13
SUPPLEMENTAL CONTRACTS
The terms of this Contract may be modified by written Supplemental Contract if City
determines that there has been a significant change in (1) the scope, complexity or character of the
Engineering Services, or (2) the duration of the Engineering Services. Any such Supplemental Contract
must be duly authorized by the City. Engineer shall not proceed until the Supplemental Contract has
been executed. Additional compensation, if appropriate, shall be identified as provided in Article 4.
It is understood and agreed by and between both parties that Engineer shall make no claim for
extra work done or materials furnished until the City authorizes full execution of the written
Supplemental Contract and authorization to proceed. City reserves the right to withhold payment
pending verification of satisfactory Engineering Services performed.
ARTICLE 14
USE OF DOCUMENTS
All documents, including but not limited to drawings, specifications and data or programs stored
electronically, (hereinafter referred to as "Instruments of Service") prepared by Engineer and its
subcontractors are related exclusively to the services described in this Contract and are intended to be
used with respect to this Project. However, it is expressly understood and agreed by and between the
parties hereto that all of Engineer's designs under this Contract (including but not limited to tracings,
drawings, estimates, specifications, investigations, studies and other documents, completed or partially
completed), shall be the property of City to be thereafter used in any lawful manner as City elects. Any
such subsequent use made of documents by City shall be at City's sole risk and without liability to
Engineer, and, to the extent permitted by law, City shall indemnify, defend and hold harmless Engineer
from all claims, damages, losses and expenses, including but not limited to attorneys fees, resulting
therefrom.
By execution of this Contract and in confirmation of the fee for services to be paid under this
Contract, Engineer hereby conveys, transfers and assigns to City all rights under the Federal Copyright
Act of 1976 (or any successor copyright statute), as amended, all common law copyrights and all other
intellectual property rights acknowledged by law in the Project designs and work product developed
under this Contract. Copies may be retained by Engineer. Engineer shall be liable to City for any loss or
damage to any such documents while they are in the possession of or while being worked upon by
Engineer or anyone connected with Engineer, including agents, employees, Engineers or subcontractors.
All documents so lost or damaged shall be replaced or restored by Engineer without cost to City.
Upon execution of this Contract, Engineer grants to City permission to reproduce Engineer's
work and documents for purposes of constructing, using and maintaining the Project, provided that City
shall comply with its obligations, including prompt payment of all sums when due, under this Contract.
Engineer shall obtain similar permission from Engineer's subcontractors consistent with this Contract. If
and upon the date Engineer is adjudged in default of this Contract, City is permitted to authorize other
similarly credentialed design professionals to reproduce and, where permitted by law, to make changes,
corrections or additions to the work and documents for the purposes of completing, using and
maintaining the Project.
7
City shall not assign, delegate, sublicense, pledge or otherwise transfer any permission granted
herein to another party without the prior written contract of Engineer. However, City shall be permitted
to authorize the contractor, subcontractors and material or equipment suppliers to reproduce applicable
portions of the Instruments of Service appropriate to and for use in their execution of the Work.
Submission or distribution of Instruments of Service to meet official regulatory requirements or for
similar purposes in connection with the Project is permitted. Any unauthorized use of the Instruments of
Service shall be at City's sole risk and without liability to Engineer and its Engineers.
Prior to Engineer providing to City any Instruments of Service in electronic form or City
providing to Engineer any electronic data for incorporation into the Instruments of Service, City and
Engineer shall by separate written contract set forth the specific conditions governing the format of such
Instruments of Service or electronic data, including any special limitations not otherwise provided in this
Contract. Any electronic files are provided by Engineer for the convenience of City, and use of them is
at City's sole risk. In the case of any defects in electronic files or any discrepancies between them and
any hardcopy of the same documents prepared by Engineer, the hardcopy shall prevail. Only printed
copies of documents conveyed by Engineer shall be relied upon.
Engineer shall have no liability for changes made to the drawings by other engineers subsequent
to the completion of the Project. Any such change shall be sealed by the engineer making that change
and shall be appropriately marked to reflect what was changed or modified.
ARTICLE 15
PERSONNEL, EQUIPMENT AND MATERIAL
Engineer shall furnish and maintain, at its own expense, quarters for the performance of all
Engineering Services, and adequate and sufficient personnel and equipment to perform the Engineering
Services as required. All employees of Engineer shall have such knowledge and experience as will
enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of
City, is incompetent or whose conduct becomes detrimental to the Engineering Services shall
immediately be removed from association with the project when so instructed by City. Engineer
certifies that it presently has adequate qualified personnel in its employment for performance of the
Engineering Services required under this Contract, or will obtain such personnel from sources other
than City. Engineer may not change the Project Manager without prior written consent of City.
ARTICLE 16
SUBCONTRACTING
Engineer shall not assign, subcontract or transfer any portion of the Engineering Services under
this Contract without prior written approval from City. All subcontracts shall include the provisions
required in this Contract and shall be approved as to form, in writing, by City prior to Engineering
Services being performed under the subcontract. No subcontract shall relieve Engineer of any
responsibilities under this Contract.
n
ARTICLE 17
EVALUATION OF ENGINEERING SERVICES
City, or any authorized representatives of it, shall have the right at all reasonable times to review
or otherwise evaluate the Engineering Services performed or being performed hereunder and the
premises on which it is being performed. If any review or evaluation is made on the premises of
Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all
reasonable facilities and assistance for the safety and convenience of City or other representatives in the
performance of their duties.
ARTICLE 18
SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by City before
any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any
final report.
ARTICLE 19
VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT
Violation of contract terms or breach of contract by Engineer shall be grounds for termination of
this Contract, and any increased costs arising from Engineer's default, breach of contract, or violation
of contract terms shall be paid by Engineer.
ARTICLE 20
TERMINATION
This Contract may be terminated as set forth below.
(1) By mutual agreement and consent, in writing, of both parties.
(2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to
perform the Engineering Services set forth herein in a satisfactory manner.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon
not less than thirty (30) days' written notice to Engineer.
(5) By satisfactory completion of all Engineering Services and obligations described herein.
Should City terminate this Contract as herein provided, no fees other than fees due and payable
at the time of termination shall thereafter be paid to Engineer. In determining the value of the
Engineering Services performed by Engineer prior to termination, City shall be the sole judge.
Compensation for Engineering Services at termination will be based on a percentage of the Engineering
Services completed at that time. Should City terminate this Contract under Subsection (4) immediately
above, then the amount charged during the thirty -day notice period shall not exceed the amount charged
during the preceding thirty (30) days.
If Engineer defaults in the performance of this Contract or if City terminates this Contract for
fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer
in performing the Engineering Services to the date of default, the amount of Engineering Services
required which was satisfactorily completed to date of default, the value of the Engineering Services
which are usable to City, the cost to City of employing another firm to complete the Engineering
Services required and the time required to do so, and other factors which affect the value to City of the
Engineering Services performed at the time of default.
The termination of this Contract and payment of an amount in settlement as prescribed above
shall extinguish all rights, duties, and obligations of City and Engineer under this Contract, except the
obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this
Contract is due to the failure of Engineer to fulfill his/her/its contractual obligations, then City may take
over the project and prosecute the Engineering Services to completion. In such case, Engineer shall be
liable to City for any additional and reasonable costs incurred by City.
Engineer shall be responsible for the settlement of all contractual and administrative issues
arising out of any procurements made by Engineer in support of the Engineering Services under this
Contract.
ARTICLE 21
COMPLIANCE WITH LAWS
(1) Compliance. Engineer shall comply with all applicable federal, state and local laws,
statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies or tribunals in any manner affecting the performance of this Contract, including
without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws
and regulations. Engineer shall furnish City with satisfactory proof of his/her/its compliance.
Engineer shall further obtain all permits and licenses required in the performance of the
Engineering Services contracted for herein.
(2) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the
Engineering Services performed hereunder. City is qualified for exemption pursuant to the provisions
of Section 151.309 of the Texas Limited Sales, Excise, and Use Tax Act.
ARTICLE 22
INDEMNIFICATION
Engineer shall save and hold harmless City and its officers and employees from all claims and
liabilities due to activities of his/her/itself and his/her/its agents or employees, performed under this
Contract, which are caused by or which result from the negligent error, omission, or negligent act of
Engineer or of any person employed by Engineer or under Engineer's direction or control.
10
Engineer shall also save and hold City harmless from any and all expenses, including but not
limited to reasonable attorneys fees which may be incurred by City in litigation or otherwise defending
claims or liabilities which may be imposed on City as a result of such negligent activities by Engineer,
its agents, or employees.
ARTICLE 23
ENGINEER'S RESPONSIBILITIES
Engineer shall be responsible for the accuracy of his/her/its Engineering Services and shall
promptly make necessary revisions or corrections to its work product resulting from errors, omissions,
or negligent acts, and same shall be done without compensation. City shall determine Engineer's
responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be
relieved of responsibility for subsequent correction of any such errors or omissions in its work product,
or for clarification of any ambiguities until after the construction phase of the project has been
completed.
ARTICLE 24
ENGINEER'S SEAL
The responsible engineer shall sign, seal and date all appropriate engineering submissions to
City in accordance with the Texas Engineering Practice Act and the rules of the State Board of
Registration for Professional Engineers.
ARTICLE 25
NON -COLLUSION, FINANCIAL INTEREST PROHIBITED
(1) Non -collusion. Engineer warrants that he/she/it has not employed or retained any company
or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this
Contract, and that he/she/it has not paid or agreed to pay any company or engineer any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this Contract. For breach or violation of this warranty, City reserves and
shall have the right to annul this Contract without liability or, in its discretion and at its sole election, to
deduct from the contract price or compensation, or to otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift or contingent fee.
(2) Financial Interest Prohibited. Engineer covenants and represents that Engineer,
his/her/its officers, employees, agents, consultants and subcontractors will have no financial interest,
direct or indirect, in the purchase or sale of any product, materials or equipment that will be
recommended or required for the construction of the project.
ARTICLE 26
INSURANCE
(1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire
term while this Contract is in effect professional liability insurance coverage in the minimum amount of
One Million Dollars per claim from a company authorized to do insurance business in Texas and
11
otherwise acceptable to City. Engineer shall also notify City, within twenty-four (24) hours of receipt, of
any notices of expiration, cancellation, non -renewal, or material change in coverage it receives from its
insurer.
(2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of
Engineer, Engineer shall require each subconsultant performing work under this Contract to maintain
during the term of this Contract, at the subconsultant's own expense, the same stipulated minimum
insurance required in Article 26, Section (1) above, including the required provisions and additional
policy conditions as shown below in Article 26, Section (3).
Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order
to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance
for the duration of this Contract, and shall have the responsibility of enforcing these insurance
requirements among its subconsultants. City shall be entitled, upon request and without expense, to
receive copies of these certificates of insurance.
(3) Insurance Policy Endorsements. Each insurance policy shall include the following
conditions by endorsement to the policy:
(a) Engineer shall notify City thirty (30) days prior to the expiration, cancellation, non-
renewal or any material change in coverage, and such notice thereof shall be given to
City by certified mail to:
City Manager, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
(b) The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by City, to any such future coverage, or to City's Self -Insured Retentions of
whatever nature.
(4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained
by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum
coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit E herein
entitled "Certificates of Insurance."
ARTICLE 27
COPYRIGHTS
City shall have the royalty -free, nonexclusive and irrevocable right to reproduce, publish or
otherwise use, and to authorize others to use, any reports developed by Engineer for governmental
purposes.
12
ARTICLE 28
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto, their
successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any
interest in this Contract, in whole or in part, by operation of law or otherwise, without obtaining the
prior written consent of City.
ARTICLE 29
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for any reason be
held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Contract shall be construed as if
such invalid, illegal or unenforceable provision had never been contained herein.
ARTICLE 30
PRIOR AGREEMENTS SUPERSEDED
This Contract constitutes the sole agreement of the parties hereto, and supersedes any prior
understandings or written or oral contracts between the parties respecting the subject matter defined
herein. This Contract may only be amended or supplemented by mutual agreement of the parties hereto
in writing.
ARTICLE 31
ENGINEER'S ACCOUNTING RECORDS
Records pertaining to the project, and records of accounts between City and Engineer, shall be
kept on a generally recognized accounting basis and shall be available to City or its authorized
representatives at mutually convenient times. The City reserves the right to review all records it deems
relevant which are related to this Contract.
ARTICLE 32
NOTICES
All notices to either party by the other required under this Contract shall be personally delivered
or mailed to such party at the following respective addresses:
City:
City of Round Rock
Attention: City Manager
221 East Main Street
Round Rock, TX 78664
13
and to:
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock, TX 78664
Engineer:
George Tillett
Sr. Project Manager
810 Hesters Crossing, Suite 120
Round Rock, TX 78681
ARTICLE 33
GENERAL PROVISIONS
(1) Time is of the Essence. Engineer understands and agrees that time is of the essence and
that any failure of Engineer to complete the Engineering Services for each phase of this Contract within
the agreed Work Schedule may constitute a material breach of this Contract. Engineer shall be fully
responsible for his/her/its delays or for failures to use his/her/its reasonable efforts in accordance with
the terms of this Contract and the Engineer's standard of performance as defined herein. Where damage
is caused to City due to Engineer's negligent failure to perform City may accordingly withhold, to the
extent of such damage, Engineer's payments hereunder without waiver of any of City's additional legal
rights or remedies.
(2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Contract if
prevented from performing any of their obligations hereunder by reasons for which they are not
responsible or circumstances beyond their control. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
(3) Enforcement and Venue. This Contract shall be enforceable in Round Rock, Williamson
County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or
all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas.
This Contract shall be governed by and construed in accordance with the laws and court decisions of
the State of Texas.
(4) Standard of Performance. The standard of care for all professional engineering,
consulting and related services performed or furnished by Engineer and its employees under this
Contract will be the care and skill ordinarily used by members of Engineer's profession practicing
under the same or similar circumstances at the same time and in the same locality. Excepting Articles
25 and 34 herein, Engineer makes no warranties, express or implied, under this Contract or otherwise,
in connection with the Engineering Services.
14
(5) Opinion of Probable Cost. Any opinions of probable project cost or probable construction
cost provided by Engineer are made on the basis of information available to Engineer and on the basis
of Engineer's experience and qualifications and represents its judgment as an experienced and qualified
professional engineer. However, since Engineer has no control over the cost of labor, materials,
equipment or services furnished by others, or over the contractor(s') methods of determining prices, or
over competitive bidding or market conditions, Engineer does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost Engineer prepares.
(6) Opinions and Determinations. Where the terms of this Contract provide for action to be
based upon opinion, judgment, approval, review, or determination of either party hereto, such terms are
not intended to be and shall never be construed as permitting such opinion, judgment, approval, review,
or determination to be arbitrary, capricious, or unreasonable.
ARTICLE 34
SIGNATORY WARRANTY
The undersigned signatory for Engineer hereby represents and warrants that the signatory is an
officer of the organization for which he/she has executed this Contract and that he/she has full and
complete authority to enter into this Contract on behalf of the firm. The above -stated representations
and warranties are made for the purpose of inducing City to enter into this Contract.
IN WITNESS WHEREOF, the City of Round Rock has caused this Contract to be signed in its
corporate name by its duly authorized City Manager or Mayor, as has Engineer, signing by and through
its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and
representatives for the faithful and full performance of the terms and provisions hereof.
CITY O OUND ROCK, TEXAS APR VED AS TO CORM:
By: '•
Alan McGraw, Mayor
ATTEST: II^
By: <&MA, - v� A
Sara L. White, City Clerk
HDR ENGINEERING, INC.
By:
Signature of Principal
Printed Name: (VA
15
LIST OF EXHIBITS ATTACHED
(1) Exhibit A City Services
(2) Exhibit B Engineering Services
(3) Exhibit C Work Schedule
(4) Exhibit D Fee Schedule
(5) Exhibit E Certificates of Insurance
EXHIBIT A
City Services
The CITY will provide the following:
The CITY will designate a Project Manager to represent the CITY.
DATA COLLECTION
The CITY will provide project information, as available, including:
A. As -built Plans;
B. Development Documents;
C. Project Data and Reports;
D. Maximum Project Construction Budget; and,
E. Preferred Design Criteria, Details and Standards to be used.
SCHEMATIC DESIGN / ENVIRONMENTAL / UTILITY ENGINEERING
A. Any records available which would assist in the completion of the environmental services.
B. Reviews of recommendations offered by the Engineer and approve or reject any or all work
performed under this contract.
C. Review of progress of work and final acceptance of all documents.
D. Processing of all periodic payment requests submitted by Engineer.
E. Submittal of documentation to regulatory agencies for review, comment, or approval when
specified.
F. All comments regarding the review of the engineering and environmental services completed.
G. Assistance in the coordination and scheduling of site visits.
H. Review and approval of typical roadway sections created by the Engineer.
I. Pavement design to be used for all new roadways, in consultation with the Engineer.
J. Assist as necessary in obtaining the required data and information from other local, regional,
state, and federal agencies, including the UPRR.
K. Provide the Engineer with timely reviews and decisions necessary for the Engineer to maintain
the project work schedule.
L. Distribute environmental document and schematic layout to the appropriate agencies and the
public.
EXHIBIT B
ENGINEERING SERVICES
The work to be performed by HDR Engineering, Inc. (ENGINEER) for this work shall
consist of providing engineering services for survey, utility coordination, roadway,
drainage, traffic design, and preparation of one Plan, Specifications, and Estimate
(PS&E) package for construction of an at -grade crossing of the Union Pacific Railroad
(UPRR) at the existing entrance to the Dell Diamond, including related intersection
improvements on US 79. The project limits for the PS&E plans are approximately from
750 feet west of the Dell Diamond Entrance to 750 feet east of the entrance, and 400
feet south of US 79. The project shall be designed according to applicable design
criteria including TxDOT's Roadway Design Manual (4R criteria), City of Round Rock
Design and Construction Standards (DACS), TxDOT Standards and Specifications,
UPRR criteria, and other design standards and specifications as agreed to with the
CITY.
Project control will be based on, and tied into the CITY's coordinate system and be
compatible with the current Geographical Information Systems (GIS) in use by the
CITY. The ENGINEER shall collect, review, and evaluate the available existing data
pertaining to this project and prepare the PS&E in accordance with applicable
requirements and policies of the CITY.
Contract Constraints and Conditions
The project will be developed in English units.
The PS&E package shall be prepared in accordance with the requirements of the
applicable TxDOT 2014 Specifications, Standards, and Manuals (current versions in
effect on the NTP date). Whenever possible, TxDOT standard drawings, standard
specifications, or previously approved special provisions and/or special specifications
will be used. If a special provision and/or special specification must be developed for
this project, it shall be in a format acceptable to TxDOT and, to the extent possible,
incorporate references to approved test procedures.
All design exceptions to approved design criteria shall be requested in writing, by the
ENGINEER for approval by TxDOT and the CITY prior to incorporating the criteria into
the project design.
The ENGINEER shall make reasonable efforts to minimize or avoid where possible,
utility conflicts and the relocation of existing utilities.
ROW acquisition documents for the southern segment and 4 UPRR crossings metes
and bounds are included for this portion of the project. The ENGINEER shall determine
prior to the 60% PS&E design level if additional ROW, permanent easements, or
construction easements are necessary to construct the proposed improvements.
Preparation of environmental reports, studies, and documentation is included in this
scope of services. A Categorical Exclusion is anticipated for this project.
Page 1 of 13
Existing utilities with the limits of the work shall be limited to Level C and D with any
additional field location beyond this level shall be conducted after having receiving
approval from the CITY for the additional existing utility location work. Such work shall
only be initiated after written direction from the CITY and a Notice to Proceed for the
Task Order.
The CITY will be the principal point of contact for public or private inquiries regarding
the project. The ENGINEER will prepare technical exhibits and attend stakeholder
meetings as requested by the CITY.
The detailed scope of services for this work is further described below.
DEVELOP POTENTIAL ALTERNATIVES
A. The ENGINEER shall meet with the CITY to discuss project objectives,
budget constraints, and design criteria.
B. The ENGINEER shall develop conceptual alternates and construction cost
estimates using available GIS data, based on coordination meetings with
the CITY. Factors to be considered when developing the alternates include:
• Traffic flow and operation of US 79
• Accommodation of an ultimate, third lane planned by TxDOT (widening
of US 79 within the median)
• Providing access to properties located south of the UPRR
• Estimated construction costs vs. budget constraints
II. DESIGN AND ROW SURVEY
A. Coordinate with adjacent landowners and request right -of -entry (ROE) to
adjacent properties, as necessary within the project limits. If right -of -entry is
not provided voluntarily by the landowner, the ENGINEER shall notify the
CITY, and the CITY shall be responsible for obtaining right -of -entry. ROE's
are anticipated from the UPRR and current property owner south of the
UPRR ROW.
B. Furnish temporary signs, traffic control, flags, and safety equipment as
needed during field survey operations.
C. A topographic survey from ROW to ROW along US 79 for approximately
750 linear feet east and west of Telander, along the Dell Diamond Entrance
for approximately 100 linear feet, and along the proposed alignment of the
at -grade crossing to a point approximately 400 linear feet south of the
UPRR south ROW line. The survey is to include existing utility information
based on visible field features correlated to existing utility records.
Page 2 of 13
A. Topographic/Engineering Design and ROW Survey
Inland will recover, verify, and utilize established control from CORR GPS Control
System located in Old Settler's Park and other control from previous projects in the
immediate area. Inland will set primary control monuments at strategic locations at
the east and west termini of the US 79 segment as inter -visible pairs with no greater
than 1500 feet between each monument. The values will be relative to NAD 83
Texas State Plane Coordinates, Central Zone, 4203 (scaled to surface values). A
"combined scale factor" will be derived for coordinate conversion purposes based on
an average CSF of all primary point coordinates. Vertical Datum will be GPS
derived orthometric heights from above described control monuments.
1. Inland will establish a vertical control system for the project. A benchmark
system will be established at approximately 500 foot intervals along the project
route. Differential level lines will be conducted for establishing the elevation at
each benchmark. A list of benchmarks with coordinates (to be used for locating
purposes only), descriptions, and reported elevations will be included in the
project deliverables.
2. Inland will place a utility location request with "One Call" system for designating
of the underground utilities within the project limits.
3. Inland will collect spot elevations and grade breaks along the project route at
intervals conducive to precise DTM generation. The data will include curbs,
gutters, culverts, driveways, portions of parking areas, visible utilities and/or "one
call" markings, drainage features, trees (ornamentals and/or 8" and up dbh) and
any improvements within the defined area. Inland will generate a 1 foot contour
interval DTM file of the project area. NOTE: reasonable attempts for
measurements at silted drainage structures will be performed. Significant
excavation of silt could result in seeking of additional fees for data acquisition.
4. Inland will perform sufficient research of property records from various sources to
develop a "working sketch" exhibit of the record ROW and/or property
configurations (deed plots) for adjoining tracts to the project.
5. Inland will prepare a letter requesting Right of Entry onto private properties for
surveying purposes for the affected properties. An Excel spreadsheet of the
names, addresses and response will be logged and updated as needed. This file
will become one of the project deliverables.
B. DELIVERABLES
ASCII point file
Microstation file with contours in DGN format (2D and 3D Microstation file)
Digital Terrain Model with associated TIN file
Preliminary "working sketch" ROW schematic
5 sets of signed and sealed parcel plats, metes & bounds descriptions, and QC
closure sheets.
Utility contact sheets
Spreadsheet of affected landowners
Page 3 of 13
Horizontal and vertical control layout sheets (signed and sealed by RPLS)
D. ASSUMPTIONS
The Surveyor shall notify the client prior to performing the work if:
1. Previous utilized control cannot be located or verified.
2. Sufficient right-of-way monumentation cannot be found to re-establish the existing
alignments and associated right-of-way lines along the project corridor.
3. Traffic Control cannot be managed by the Surveyor's personnel.
4. The work is delayed due to weather or other circumstances beyond the
Surveyor's direct control.
5. Coordination with City personnel or landowners that limits the access to their
installations or availability of records for the survey.
6. The need for additional acquisition parcels or easements will be reason to seek
additional fees under a supplement for additional services.
NOTE: This proposal understands that HDR will provide a VALID and CURRENT
Tax Exempt Resale Certificate issued from the City of Round Rock for the purchase
of taxable land surveying services (Boundary surveys) as a component of their
deliverables. A copy of this certificate will be forwarded to Inland Geodetics, LP in
lieu of incurring sales tax charges for the boundary surveying portion of this
proposal.
III. DEVELOP SCHEMATIC DESIGN — PREFERRED ALTERNATIVE
A. Once the CITY has chosen the preferred alternative developed under Task
I, the ENGINEER shall develop a geometric schematic for the proposed
improvements in accordance with TxDOT's procedures, and shall include:
• Proposed lane configurations and widths
• Horizontal and vertical geometry including baselines and profiles
• Drainage structures
• Existing and proposed typical sections for all roadways
• Design criteria used, design speed, AADT
B. Submit one draft for review and one final schematic for approval by the
CITY and TxDOT prior to proceeding with detail PS&E development.
IV. TRAFFIC ANALYSIS AND MODELING
A. Complete traffic modeling for the proposed condition within the project limits
to determine deceleration/acceleration and storage lengths for the
intersection.
Page 4 of 13
V. ENVIRONMENTAL DOCUMENTATION
A. The ENGINEER shall meet with the CITY and TxDOT to review and
complete the Environmental Scoping Document.
B. Prepare a draft and final Categorical Exclusion (CE) for submittal to TxDOT
for further processing.
A. CATEGORICAL EXCLUSION DOCUMENTATION FOR INTERSECTION WITH US
79— (provided by CP&Y, Inc., except as noted)
For purposes of this scope of services it is anticipated the proposed US 79 project
will be classified as a categorical exclusion (CE). A CE checklist will be required.
CE supporting documentation and appropriate resource -specific technical reports
will be prepared, when warranted. If it is determined that an environmental
assessment or an environmental impact statement is required, the additional
services necessary will be performed under a supplemental work authorization with
additional scope and budget.
1. Classification Justification Letter and CE Scope Form
The Engineer will prepare a classification justification letter for submission by the
project sponsor (City) to TxDOT. The letter will describe the proposed
improvements, explain why the project is appropriately classified as a CE, and
request TxDOT concurrence on the CE classification. The Engineer shall
complete TxDOT's Project Scoping Tool (September 2015) to identify the specific
technical reports required for the proposed project.
The draft letter will be submitted to the City for review. After responding to the
City's review comments, the Engineer will submit the final letter to the City for
signature and submission to TxDOT.
2. Required Resource- and Issue -Specific Documentation and Technical Reports
(a) Biological Evaluation Form: The Engineer will complete a biological
evaluation form in sufficient detail to satisfy TxDOT's documentation
requirements. For purposes of this scope, it is assumed that
presence/absence surveys for threatened, endangered or candidate species
will not be required. Should these surveys be required, they would be subject
to a supplemental work authorization and an additional scope of services and
budget.
The draft biological evaluation form will be submitted to the City for review.
After addressing review comments from the City, the draft biological
evaluation form will be submitted to the TxDOT-Austin District for review and
processing. The Engineer will address up to two (2) rounds of comments
from TxDOT. After addressing TxDOT's review comments, the Engineer will
submit the final biological review form to the City and TxDOT.
Page 5 of 13
(b) Water Quality Technical Report: The Engineer will conduct investigations and
perform a field survey to confirm the presence and extent of jurisdictional
waters and jurisdictional wetlands within the US 79 right-of-way (within the
footprint of the proposed intersection). Findings and survey results will be
documented in a Water Quality Technical Report. Wetland delineations will
be conducted using the three -parameter approach as outlined in the U.S.
Army Corp of Engineers (USACE) Wetlands Delineation Manual (1987) and
Regional Supplement to the Wetland Delineation Manual for the Great Plains
Region (2010). Wetland data forms will be completed assessing hydrophytic
vegetation, hydric soils, and site hydrology at each wetland. The Water
Quality Technical Report will include an assessment of Section 404 permit
requirements. Copies of wetland data forms will be included in the technical
report. Preparation of an Individual Permit or a Pre -Construction Notification
(PCN) to the USACE, including preparation of Preliminary Jurisdiction
Determination Forms, is not included in this scope of work, and if required,
would be completed under a supplemental work authorization.
National Flood Insurance Program (NFIP) maps will be used to determine
whether the proposed right-of-way encroaches on the base (100 -year)
floodplain. Floodplain areas within the project area will be identified and
mapped; encroachment area (in acres) will be quantified. The Water Quality
Technical Report will include a discussion of the number and extent of
encroachments, potential for increased flood hazard, any support of
incompatible floodplain developments, and their potential impacts. In addition,
if encroachments would occur, the technical report will include a preliminary
indication of whether the encroachment would be consistent with or would
require a revision to the regulated floodway.
The draft Water Quality Technical Report will be submitted to the City for
review. The Engineer will respond to up to two (2) rounds of review
comments from the City. After addressing the City's review comments, the
draft technical report will be submitted to and coordinated with the TxDOT-
Austin District. The Engineer will respond to up to two (2) rounds of TOOT
review comments. After addressing TxDOT review comments, a final report
will be submitted to the City and TxDOT.
(c) Archeological Background Studies: The conduct of an Archeological
Background Study shall conform to current SOU for Background Studies,
available from the State.
The Engineer shall undertake the following activities and demonstrate that
these activities occurred by providing supporting data to the State.
Page 6 of 13
1) Review site files at the Texas Archeological Research Laboratory (TARL)
and THC to determine whether previously recorded archeological sites are
present in the area to be documented. Review of the Texas Archeological
Sites Atlas shall be used for THC file review unless otherwise approved by
the State.
2) If sites are present, consult relevant site forms and archeological reports
to determine the characteristics of the sites.
3) Produce a clearly reproducible map, based on the United States
Geological Survey (USGS) 7.5' topographic maps, indicating areas where
recorded archeological sites are present.
4) Review Natural Resource Conservation Service (NRCS) soil maps,
Bureau of Economic Geology (BEG) geological maps, historic maps,
aerial photographs, planning documents, and USGS topographic maps to
determine the general characteristics of the study area with respect to the
identification of areas where preservation of archeological historic
properties and SALs is likely and unlikely.
Background studies comprise a review of existing data, including - but not
limited to - the Texas Archeological Sites Atlas, geologic maps, soil maps,
aerial photographs, and historic maps. Based on this review, the Technical
Expert shall identify areas that require field investigation to evaluate the
project's effects on archeological resources and areas in which the proposed
project would have no effect on archeological resources. The Background
Study shall be produced by a professional archeologist as defined in 13 TAC
26.5(52)(8).
(d) Historic Resource PCR: The Engineer shall perform non -archeological
historic -age resource studies related to compliance with Section 106 and
Section 110 of the NHPA (36 CFR 800). Such studies include, but are not
limited to non -archeological historic -age resource surveys, research and
documentation efforts leading to historic context statements, nominations to
the National Register of Historic Places (NRNP), Historic American Buildings
Survey (NABS) and Historic American Engineering Record (HAER)
documents, and other mitigation activities such as creating, managing or
updating inventories of historic -age properties. Identification, evaluation and
documentation tasks shall be completed in accordance with the provisions of
the Archeology and Preservation: Secretary of the Interior's Standards and
Guidelines (48 FR Parts 44716 et seq. and requirements used by those of the
National Park Service, and previously published in 36 CFR Part 61 (SOI
Standards).
Page 7 of 13
The deliverables shall summarize the methods used for the historic resources
studies, and shall summarize the results achieved. Each historic resources
study shall have a deliverable. The summary of results shall be sufficiently
detailed to provide satisfactory basis for thorough review by the State, FHWA,
State Historic Preservation Office (SHPO), Texas Historical Commission
(THC) and consulting parties. All deliverables shall be in sufficient detail to
meet regulatory requirements for legal sufficiency. All deliverables shall be
written to be understood by the public and must be in accordance with the
TxDOT On -Line Environmental Manual and Attachment C to this contract.
Historic resource studies shall be performed and documented at sufficient
levels to satisfy THC requirements for determining the presence of and
documenting historically significant properties in the project Area of Potential
Effects (APE) in accordance with 36 CFR 60 and 43 TAC, Part 1, chapter 2
and be State SOU compliant. All reports shall include the names and tasks
performed of all technical experts associated with the project. Performance of
non -archeological historic -age resource studies shall include the following
tasks as specified in a work authorization. Deliverables shall be transmitted
to the State in electronic and paper formats and meet the requirements set for
in the State's SOUs.
(e) Hazmat Initial Site Assessment: A database search and visual inspection will
be conducted to assess the potential for encountering hazardous
materials/contaminated materials within the proposed right-of-way. The
results of the database search/visual inspection will be documented in a
Hazardous Materials Initial Site Assessment Technical Report. The technical
report will contain, if warranted, recommendations for further investigation
and/or testing. Should the City concur with the recommendation for testing
and/or the preparation of a Phase 1 Site Assessment, the additional effort
would be subject to a supplemental work authorization with an additional
scope of work and budget.
A draft Hazardous Materials Initial Site Assessment Technical Report will be
submitted to the City for review. The Engineer will respond to up to two (2)
rounds of review comments from the City. After addressing the City's review
comments. After addressing the City's review comments, the draft technical
report will be submitted to and coordinated with the TxDOT-Austin District.
The Engineer will respond to up to two (2) rounds of TxDOT review
comments. After addressing TxDOT review comments, a final report will be
submitted to the City and TxDOT.
Page 8 of 13
(f) Project Description and Documentation of Purpose and Need: The Engineer
will prepare a memorandum describing the proposed intersection
improvements and right-of-way/easement requirements. The memorandum
will also discuss the purpose and need, project funding, consistency with the
Regional Transportation Plan, STIP/TIP status, and purpose and need. The
memorandum will be submitted to the City for review and comment prior to
submission to TxDOT. After addressing the City's review comments, the
memorandum will be submitted to TxDOT-Austin District for inclusion in the
project record.
3. CE Determination Form:
The Engineer will complete a CE Determination form. The completed form will
be coordinated with the City and provided to TxDOT for review and processing
4. MAPO:
The Engineer shall prepare for, and attend one Meeting with Affected Property
Owners.
5. No Indirect and Cumulative Impact Assessment Technical Report will be
provided for this project.
VI. PREPARE PS&E PACKAGE FOR US 79 AT TELANDER RD
A. Prepare Title Sheet and Project Layout Sheet.
B. Develop horizontal and vertical geometry consistent with the project design
criteria. Use Geopak Open Roads roadway design software package to
develop the geometry and roadway cross sections.
C. Develop roadway design cross sections at 50 -foot intervals.
D. Prepare existing and proposed typical sections.
E. Prepare a sequence of construction/traffic control plan for maintenance of
traffic during construction which shall include temporary signal design at US
79 and the Dell Diamond Entrance
Particular attention shall be given to location of construction signs and
barricades, lane widths, protection of drop-offs, etc. As a reference, the
Texas Manual of Uniform Traffic Control Devices (TMUTCD) shall be used.
The usual scale is 1 inch = 50 feet. A narrative of each sequence shall be
included on the plan sheets. Staging of major drainage structures and
utilities shall be considered. Provisions for temporary drainage shall be
considered and included during the stages of construction operations.
F. Prepare Plan and Profile Sheets:
The usual scale is 1 inch = 100 feet. The plan view shall include but not be
limited to: Roadway Alignment; Pavement Markings; Edge of Pavement and
ROW Break Points. The profile view shall include but not be limited to:
Page 9 of 13
M
Design Profile Grade at the centerline (Gradient & Vertical Curve Data);
Existing Profile Grade Line at the centerline and at each; ROW line; Existing
and Proposed Elevations; and Location and description of culverts.
G. Prepare intersection grading and detail sheets as required for this work.
H. Prepare Drainage Computation Sheets:
These sheets shall include drainage area maps, runoff calculations, and
hydraulic data for storm sewers and culverts to be modified or constructed
within the project area. Obtain and review data regarding existing drainage
patterns and structures based on readily available information and field
visits.
I. Prepare drainage plan and profile sheets for the culverts and pipes along
the project being impacted, culvert layouts, and associated details for the
drainage structures within the project area.
J. Prepare small signing, pavement marking, and delineation sheets for the
project limits.
K. Prepare SW3P Narrative Sheet.
L. Prepare EPIC Sheet.
M. Prepare SW3P and Erosion Control to include temporary and permanent
erosion control measures.
N. Develop miscellaneous detail sheets for roadway, drainage, and traffic
items as necessary.
O. Compile TxDOT Standards as appropriate for the final design.
P. Summary of Quantities Sheets.
Q. Prepare Final Engineer's Opinion of Probable Construction Cost based on
readily available bidding data.
R. Prepare a submittal at the 60%, 90% & 100% design level.
S. Compile necessary special provisions and special specifications.
T. Prepare and submit the draft and final PSE Package including supporting
documents as necessary for the City to advertise for bidding.
TRAFFIC SIGNAL DESIGN
A. Conduct a field review of the existing intersection to note and verify existing
traffic signal equipment, existing intersection geometrics, physical
constraints, power connection, utility placement, and other details
necessary for signal plan preparation.
B. Meet with TxDOT and the CITY to discuss signal design requirements
specific to this project. One (1) meeting is assumed for budget purposes.
C. Obtain existing signal plans for the intersections. This information will be
provided by TxDOT.
D. Coordinate with "Texas One -Call" System and the CITY to have utilities
located in the field by the utility owners.
Page 10 of 13
E. Attend meeting in the field with TxDOT and the CITY locate and confirm
locations of proposed controller and signal poles.
F. Draft plans will include complete traffic signal plan sets for the intersection,
including pavement markings, signage, signal phasing, conductor conduit
schedules, elevation sheets, vehicle detection, foundation details,
quantities, and communication equipment details necessary to facilitate
traffic signal operations.
G. Prepare final set of plans, which incorporate all previous comments and
submit to TxDOT and the CITY as a part of the PS&E package.
H. The ENGINEER shall coordinate the signal design with the UPRR in order
to incorporate signal preemption for traffic signals adjacent to RR ROW.
I. Traffic signal poles will include luminaires. No other roadway illumination
design is included in this scope of work.
VIII. UPRR COORDINATION
A. The ENGINEER shall coordinate with the UPRR as necessary during
project development.
B. Prepare Exhibit "A" plan sheets for attachment to the UPRR agreement for
construction of the at -grade crossing.
C. Prepare signal layout, planking layout and pavement marking plan.
IX. TXDOT COORDINATION
A. The ENGINEER shall coordinate with TxDOT Rail Office, Austin District and
Area Office as necessary during project development and preparation of the
PS&E package.
B. Attend coordination meetings and prepare meeting minutes (assume 4
meetings).
C. Prepare a PS&E package according to TxDOT's PSE Preparation Manual,
Checklists, and Standard Specifications.
D. Address comments received from 30%, 60%, 90% and 100% design
submittal packages.
X. UTILITY COORDINATION
A. Coordinate with city utility coordinator and furnish a notice of construction to
the CITY for coordination with utility companies with a project layout in order
for the utility companies to identify and annotate their utilities on this layout.
B. Attend City utility coordination meetings to discuss the proposed project and
identify and resolve utility conflicts with utility owners.
C. Prepare utility exhibits based on field survey of above -ground features and
readily available utility data furnished by the CITY or private utility owners.
D. The Engineer shall submit plan sheets with a list of utilities to be adjusted to
the CITY.
Page 11 of 13
XI. BID PHASE SERVICES
A. Prepare an advertisement for the Round Rock Leader newspaper.
B. Maintain a plan holders list, attend the pre-bid conference and bid opening.
C. Distribute Contract documents to potential bidders.
D. Respond to bidder's questions and prepare Addenda as necessary.
E. Tabulate the qualified bids and prepare an award recommendation.
F. Prepare conformed Contract documents once an award has been made by
the CITY.
G. Attend Pre -construction meeting.
The CITY shall provide the latest version of bidding documents for use in
preparing the Project Manual.
XII. CONSTRUCTION PHASE SERVICES
A. Respond to RFI's by the Contractor and update and issue revised sheets if
necessary.
B. Prepare change order if necessary (assume maximum of four).
C. Review Contractor submittals that are forwarded by the CITY to the
ENGINEER for review.
D. Attend monthly construction meetings as needed.
E. Review contractor pay applications.
Assumptions:
No construction observation and inspection services are included in this Scope of
Services.
XIII. PROJECT MANAGEMENT
A. Perform general Project Management during the course of the project to
include coordination with the CITY, preparing invoices, and management of
subconsultants.
B. Preparation of project correspondence including reports, record keeping,
and letters as necessary.
C. Perform QA/QC of deliverables prior to submittal to the CITY. Implement a
documented QA/QC program in accordance with the ENGINEER's
established procedures.
D. Attend monthly project progress and coordination meetings with the CITY as
required during project development.
Deliverables Required of the ENGINEER
The ENGINEER will be required to provide the following deliverable items:
Page 12 of 13
A. Roll plot of geometric schematic with approved alternate design.
B. Reproducible white bond paper final set of plan sheets (size 11" X 17") as
required by the CITY.
C. Engineer's Estimate of probable construction cost, general notes, and
specifications (PS&E supporting documents). Electronic copies of deliverables
shall be in MS Word or Excel format as appropriate.
D. Electronic design files in Microstation format.
E. Existing and design cross section output in ASCII format, and plotted on 11" x
17" plan sheets.
Page 13 of 13
EXHIBIT C
Work Schedule
Attached Behind This Page
»
.
7
k
\
LU
. .)...!
*.
j }
E
\
!f |
p
. . .. tƒ ...
Q
_
U /
. .. . .. .
/ 3
!
!
/
q C/)
/
w ?
) -
�
;
)!)
t!!
ƒ £|
!
!\§f
\ . .. . .. ....
�
_
0
/
/
�
„ 4!■■�..;��:a
e
§
I
.
j k
LU
;lea■,§,!■■,;;
.
•
EL
. .
2
n
/
..
(
)f
Cl)
!
3
\
LU
e
f
_\\!!! .)
§ 5; x .
_�_:�,��5
\
/
u
§a�;,
)]]a:\e;
)
e
f
! �!!
EXHIBIT D
Fee Schedule
Attached Behind This Page
U
C
I
(D o O o Ln O o O o o o O O
0
0 o O o M 0 0 0 0 0 0 0 0
a)
J
O co M d' O It CO N 4 d' -11 600
N
tC) N M I- O O 0 Cfl � d N M O
I�
S
O
CO O Ln O VL, O L[) O_ q .5
6
ff}
603,
c6
0 0 LO 0
0)
O
O,:I! 0 0 X 0 0 0 0 0 0 0 0
U
Y) C N 69 M 64 69 GF) 69 EA E9 61a
ua «i 69
cqy
N
O
O
O
O O O O O O O O O O O O O
O
CD C)
O O O O O O O O O O O O O
O
0 0 0 0 0 0 0 0 0 0 0
0
O
6- w U3, ER 66 6s 6S 69 EA 64 69 69
y
N
N
0
EJS
Ef3
N
O
U
O O O O O O O O
CD
O
C
0 o 0 0 o
O O tf) V O CO (D
J
I� CC) Cl) LO 0 O CO I- CM N V O
'O
CO N P- V O A (D d' O V I- M
It 693 69 HJ 69 N M 6'3 E ; E ; Cl) IT
C,)
R
O
J
O
In N CO (D O N
O
N N
N
l6
J
01
Y
Y
Q
Q)
L
Y
w
N
H
v a OQ 0
C N V
(p QJ Y u
T LL
OJ O1 0 OJ
E Ln Y
Q =5 u -O uOD C O C OJ O1
Y ?j o t9 0 v M o u t E
J
C 0 E .vf - ej 0 (0 C C i a- w
Q
Y t a 0 C m
O
O
p -O u ro O! Y C 0 0 Ln m
D_ C� C U On O O 0) +'
O
0. N 0_ Q N U u U u
O C O �'
u 0 u I- I Y U
OD > w i W 0 Y a C N
Z
Q
[� � co f` p 0 - -O 2
�
0 D 0 w a I- IX m U 0_
C7
--> i i 5 X X X X X
Y Y Y Y Y Y Y Y Y Y
m a Q a a a a a a a a Q a
F- F-- F- F F F- F- �
Exhibit D
Project Name: Telander Drive Extension and Improvements
Consultant: HDR Engineering, Inc.
Cost Component, Hours Total
Hours
Project Principal
Direct Labor Costs
0
Project Manager
HDR
405
Senior Engineer.
Profit @12%
512
Design Engineer
Inland Geodetics
301
Engineer -in -Training
276
Sr. Design Technician
10
CADD Technician
569
Clerical/Steno
28
Total Hours
2101
Cost Component, Dollars
Billing
Totals
Rate
Project Principal
$280
$0.00
Project Manager
$256
$103,680.00
Senior Engineer
$215
$110,080.00
Design Engineer
$155
$46,655.00
Engineer -in -Training
$110
$30,360.00
Sr. Design Technician
$120
$1,200.00
CADD Technician
$98
$55,762.00
Clerical/Steno
$62
$1,736.00
Labor Dollars
$349,473.00
Cost Component, Direct Expenses
Total
Travel Expenses (Mileage billed at IRS Standard Rate) $400
Traffic Counts $1,500
Printing $400
TOTAL DIRECT EXPENSES $2,300.00
HDR
Direct Labor Costs
HDR
Indirect Labor Costs
HDR
Direct Expenses
HDR
Profit @12%
Subconsultants:
Inland Geodetics
RTG
CP&Y
TOTAL FEE
12%
Survey
Schematic Design
Environmental Documentation
Page 2 of 2
Total
$121,506.80
$190,522.66
$2,300.00
$37,443.54
$44,437.00
$43,918.00
$25,844.95
$465,972.95
EXHIBIT E
Certificates of Insurance
Attached Behind This Page
CERTIFICATE OF LIABILITY INSURANCE
FDATE(MMIDDNYYY)
6/1/2016
5/12/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies
CONTACT
444 W. 47th Street, Sttite 900
PHONE FAX
Kansas City MO 64112-1906
Ext : A1C No
E-MAILo
(816)960-9000
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC ##
INSURER A: Hartford Fire Insurance Company 19682
INSURED HDR ENGINEERING, INC.
INSURER B : Travelers Property ert Casualty Cof Ainc
_ _.o rien 2 567_4
1013472 8404 INDIAN HILLS DRIVE
_
INSURER C: American Zurich Insurance Company 40142
OMAHA, NE 68114-4049
INSURER D: Lexington Insurance Compal _ 19437
_
INSURER E :
INSURER F:
iwa�u�asler.��m:a�ow�w�ea�r�rwr.v��T1�Id�ISi3S�fLi17l/1/ a yVLVF.AAEd 1 I LT, -i"
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INTADDL SUER POLICY EFF POLICY EXPTYPE OF INSURANCE INSO
WVD POLICY NUMBER MPdIDD1YYYY MMIOD LIMITS
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE W OCCUR
N
N
37CSEOU0950
6/1/_015
G/I/_016
OCCURRENCE
S 1 000 000
_EACH
DAMAGE TO RENTED
PREMISES Ea occurrence
S 1,000,0.0_0
MED EXP (Any one person)
X CONTRACTUAL. L1AB INC
S 10 000
PERSONAL & ADV INJURY
$ 10001000
GEN'LAGGREGATE LIMITAPPLIESPER:
GENERAL AGGREGATE
000
2.Q0_0000
POLICY ❑ PRO- ❑
JECT LOC
PRODUCTS-COMPIOPAGG
_L
$ 2_,000 OOO
$
OTHER:
A
A
A
AUTOMOBILE
X
LIABILITY
ANY AUTO
(,1
N
37CSE U0951 AOS
Q )
37CSEppU0952 1)
37CSEQZJ1160 Iv1A)
6/1/2015
6/1/2015
6/1/2015
6/1/2016
6/1/2016
6/1/2016
COMBINED SINGLE LIMIT
Ea accident
S 000,000
BODILY INJURY (Per person)
$ XXXXXXX
ALL OWNED SCHEDULED
AUTOS AUTOS
BODIcid
LY INJURY (Per accident)
$ XXXXXXX
X
HIRED AUTOS NX NON -OWNED
AUTOS
PROPERTY DAMAGEXYXrr�{1XX
Per accident
$ XX3{XXXX
BX_
UMBRELLALIAB X CCCUR
N
N
ZUP-JOR64084-15-NF
6/1/2015
6/1/2016
EACH OCCURRENCE
B
EXCESS LIAR
_ _ CLAIMS -MADE
(EXCLUDES PROF L1AB)
6/1/2015
6/l/2016
__$1000000
AGGREGATE
S 1,000000
—
S }x=xx
DED RETENTION $
U
WORKERS COMPENSATION
AND EMPLOYERS'LIABILITY YIN
ANY PROPRIETORIPARTNER/EXECUTIVEE.L.
OFFICERIMEMBER EXCLUDED? FN
NIA
N!
0381127
7/1(2015
7/1/016
PER OTH-
X `STATUTE ER__
EACH AC_CICENT
5 I OOO OOO
_
E.L. DISEASE - EA EMPLOYEE
$ 1000 000
(Mandatory In NH)
tryes. describe under
DESCRIPTION OF OPERATIONS below
EL. DISEASE- POLICY LIMIT I
S 1,000,000
D
ARCHS & ENGS
N
N
061853691
6/1/2015
6/1/2016
PER CLAINI: 51,000,000
PROFESSIONAL
AGGREGATE: $1,000,000
LIABILITY
DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required)
TELANDER
%,CK I IC'II,H 1 C nVLLJr_K L AN6t:LLA I IVN
14051367
CITY OF ROUND ROCK SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
ATT'N: BILL STABLEIN THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
2008 ENTERPRISE DR. ACCORDANCE WITH THE POLICY PROVISIONS.
ROUND ROCK TX 78664 AUTHORIZED REPRESENTATIVRI
Cc) igRFILOfI9d ACr1Rn rnRPCIRATI IN All rinhilc racamrari
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-54928
HDR Engineering, Inc.
Round Rock, TX United States
Date Filed:
05/13/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
US 79 at Telander
Professional Engineering Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling I
Intermediary
HDR, Inc.
Omaha, NE United States
X
Little, George A.
Omaha, NE United States
X
Keen, Eric L.
Omaha, NE United States
X
Felker, Brent R.
Davis, CA United States
X
O'Reilly, Charles L.
Boston, MA United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that
the above disclosure is true and correct.
r MARY A GIMON
My Commission Expires
y . November 24, 2016 fS
gn reof rized ag f contracting business entity
AFFIX NOTARY STAMP'/ SEAL ABOVE
,/ A`J I/
Sworn to and subscribed before me, by the said F- (' A V0,6ci this the
' day of ,
20_1k� to certify which, witness my hand and seal of office.
Sig h ature o fficer administering oath Printed name 6f officer administering oath
Title of officer administering oath
Forms provided by Texas Ethics Commission vvww.ethics.state.tx.us Version V1.0.1021
CERTIFICATE OF INTERESTED PARTIES
FORM x.295
10f1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-54928
HDR Engineering, Inc.
Round Rock, TX United States
Date Filed:
05/13/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
05/19/2016
3 Provide the identification number used by the governmental entity or state agency to track or identify
description of the services, goods, or other property to be provided under the contract.
the contract, and provide a
US 79 at Telander
Professional Engineering Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
HDR, Inc.
Omaha, NE United States
X
Little, George A.
Omaha, NE United States
X
Keen, Eric L.
Omaha, NE United States
X
Felker, Brent R.
Davis, CA United States
X
O'Reilly, Charles L.
Boston, MA United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the
above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the
day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021