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R-05-11-22-9E2 - 11/22/2005RESOLUTION NO. R -05-11-22-9E2 WHEREAS, the City of Round Rock ("City") desires to purchase shade structures and dugouts for the Old Settlers Park at Palm Valley Baseball Complex Improvements Project, and WHEREAS, the City is a member of the Texas Local Government Statewide Purchasing Cooperative ("Buy Board"), and WHEREAS, The Playwell Group is an approved vendor of the Buy Board, and WHEREAS, the City wishes to issue a purchase order to The Playwell Group, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Manager is hereby authorized and directed to issue a purchase order to The Playwell Group for shade structures and dugouts for the Old Settlers Park at Palm Valley Baseball Complex Improvements Project. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 2 2nd day of November, 2► 05 NYL ° LLMayor Ci y .f Round Rock, Texas CHRISTINE R. MARTINEZ, City Secret @PFDesktop\::ODMA/WORLDOX/O:/wdox/RESOLUTI/R51122E2.WPD/sc The p::IayJef:I free: (800) 726-"1816 new mexico 4001', juan tabs ne, #D' albuquerque, nm' 8711 1 '1505y899A762HH Grout:, free fax: (800) 560-9150 texas 2750 northaven rd suite daiias tx 75229 (972) 488-9355 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed 11/7/2005 SQ -4255 Default Carrier 1 12:08:16PM L Item Description Qty Price M Discount Amount 1 ICO-BLEACHERCOV Custom Bleacher Cover 1 $52,535.00 EA $4,202.80 $48,332.20 2 Monoslope to replicate Dell Diamond (2) Monoslope Bleacher Cover - 16' x 60' 24 ga Pre -Cut Multi -Rib Metal Roof Panel (ribs at 12" centers) 2:12 Roof Slope Prime Painted Frame Anchor Bolts Included Entry Monoslope Bleacher Cover with ornaments 24 ga Pre -Cut Multi -Rib Metal Roof Panel (Ribs at 12" centers) 3:12 Roof Slope Custom Ornamentation at Lowside 22' x 20' Prime Painted Frame Anchor Bolts Included 3 ICO -Engineering Engineering Books and Drawings 1 $600.00 EA $48.00 $552.00 4 Includes: 2 calculation books and 4 sets of drawings by ICON Shelter Systems, Inc. 5 ICO-ECOAT/PCOAT Ecoat/Powdercoat 1 $16,085.00 EA $1,286.80 $14,798.20 6 ICO-MC8X3OM 8 X 30 Dugout Cover 8 $7,611.00 EA $4,871.04 $56,016.96 7 Rectangular Monoslope 24 ga Pre -Cut Multi -Rib Metal Roof Page 1 Sub Total 119,699.36 The ayWel toll f ree: (800) 726-'1816 new Mexico 4001 juan tabu rte, #D ' albuquerque, nm 871'1'1 (505) 899-1762 Grou p free f (800) 560-9150 texas northaven rd suite dailas tx 75229 (972) 488-9355 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed 11/7/2005 SQ -4255 Default Carrier 2 12:08:16PM L Item Description Qty Price M Discount Amount Panel (Ribs at 12" centers) 3:12 Roof Slope Custom Fence Attachment Prime Painted Frame Anchor Bolts Included 8 ICO -Engineering Engineering Books and Drawings 1 $600.00 EA $48.00 $552.00 9 Includes: 2 calculation books and 4 sets of drawings by ICON Shelter Systems, Inc. 10 ICO-ECOAT/PCOAT Ecoat/Powdercoat 8 $2,080.00 EA $1,331.20 $15,308.80 11 ICO -ORNAMENT Ornamentation 8 $732.00 EA $468.48 $5,387.52 12 Home/Visitor ornamentation to attach vertically down column. This will be a separate piece and will bolt on so it can be a different powdercoat color. 13 ICO-SQ16m Square Shelter 3 $6,670.00 EA $1,600.80 $18,409.20 14 24 ga pre-cut multi -rib metal roof panel (ribs at 12" centers) 6:12 Roof Slope . 12' Eave Height Prime Painted Frame Anchor Bolts Included 15 ICO -Engineering Engineering Books and Drawings 1 $600.00 EA $48.00 $552.00 16 Includes: 2 calculation books and 4 sets of Page 2 Sub Total 40,209.52 Running Sub Total 159,908.88 The PlaYWel toll free: (800) 726-1816' new mexico 4001 juan tabu re, #D' albuquerque, nm 87111 (505) 899-1762 Grou free fax (800) 5609150 • texas 2750 northaven rd suite 103 da�llas tx 75229 (972) 488-9355 p QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 3 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount drawings by ICON Shelter Systems, Inc. 17 ICO-ECOAT/PCOAT Ecoat/Powdercoat 3 $1,654.00 EA $396.96 $4,565.04 18 ICO -ORNAMENT Ornamentation 3 $733.00 EA $175.92 $2,023.08 19 Field # ornamentation to attach to tie beam. This will be a separate piece and will bolt on so it can be a different powdercoat color. 20 BOND Performance & Payment Bond 1 $7,500.00 EA $7,500.00 21 by Icon Shelters, Inc. 22 IWICO-BLEACHERC Installation of Bleacher Cover 1 $14,678.49 EA $14,678.49 23 Performed by Walk in the Park 24 IWICO-MC8X3OM Installation of Dugout Cover 8 $3,187.00 EA $25,496.00 25 Performed by Walk in the Park 26 IWICO-SQ16M Installation of Icon Shelter 3 $1,982.96 EA $5,948.88 27 Performed by Walk in the Park 28 IWICO-PIERS Installation of Piers 80 $376.34 EA $30,107.20 29 Performed by Walk in the Park 30 SH Shipping & Handling 1 $7,280.50 EA $7,280.50 31 NOTE PLEASE NOTE: 1 EA 32 Purchase order must be issued to The PlayWeil Group/Icon Shelters, Inc. 33 TXHUBCP STATE OF TEXAS HISTORICALLY 1 EA 34 Underutilized Business Certification. The PlayWeil Group, Inc. is certified by the Texas Building & Procurement Commission as an Historically Page 3 Sub Total 97,599.19 Running Sub Total 257,508.07 PIayWeII (800) 726-1816 Group fax: (800) 560-9150 texas 0 northaven rd.i suite' 103 dallas,'; tx 75229 (972) 488-9355 ree new mexico 4001 juan tabo ne, #D 27. albuquerque, nm 87111 (505) 899-1762 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 4 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount 35 36 37 38 DeliveryTime DelvTerms Underutilized Business (HUB.) A copy of the certificate is available upon request. Certification #1752658108100 Delivery Time Approximate Time to Deliver Materials is six weeks from the week the order is entered plus a few days for transit. Submittal approvals if required will add additional time to the delivery schedule. Order will be placed after deposits are received, credit is approved, and/or full payment for materials is made. Visa, Mastercard, and American Express accepted. Please disregard if you have established prior credit with us. Please contact your Sales Consultant for additional information. Thank You For Your Order. Delivery Terms F.O.B. FACTORY Title to all goods passes to the customer at the time of shipment from the manufacturer. All quoted ship dates are approximate and contingent upon manufacture's shipping schedules or 1 1 EA EA Page 4 Sub Total Running Sub Total 0.00 257,508.07 The piaywe toll free: (600) 726-1616 new mexicr 4001 Juan tabo ne, #D albuquerque, nm 87111 (505) 899-1762 1:: roup (000) 560-9160' texas 0 northaven rd suite dallas tx 75229 (972) 488-9355 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 5 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount 39 40 41 42 43 44 BuyBoard Terms Rock other causes beyond our control. BUYBOARD This is a BuyBoard Purchasing Cooperative Quote. Pricing reflects BuyBoard discounts as listed on Web site www.buyboard.com under the vendor listing for The PlayWell Group, Inc. Terms & Conditions New accounts, nontax funded customers: 50% desposit and provide credit application. Balance due net 15 days or upon completion if installed by PlayWell. Bonded public project terms: Bonding information and credit application required. Deposit may be required. Late penalties may apply. Full payment due on all orders under $1,000.00 No Exceptions Rock Clause PlayWell Group reserves the right to charge for additional manpower and equipment rental if subcontractors encounter rock that cannot be penetrated to drill installation holes with a mechanical auger. Every effort will be 1 1 1 EA EA EA Page 5 Sub Total Running Sub Total 0.00 257,508.07 PlayWell toll free: (800) 726 1816 new mexico 4001juan tato ne, #D albuquerque, nm'87111 (505) 899-1762 Group : fax: (800) 560-91 91texas nod(arthavetxn rd suite/ 103 s, 972) 488-935575229 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 6 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount 45 46 47 48 Access UUL made prior to installation to determine if additional rock charges will be required. Your PlayWell Sales Associate will notify you and meet you at the work site to review the conditions requiring additional charges. Site Access Note The site for equipment to be installed must be accessible by trucks, trailers, Bobcats and/or a tractor -trailer. If the site is not accessible due to fences, landscaping, sprinlker systems, etc., please address this issue with your PlayWell Sales Associate. PlayWell will review possible alternate means of access and include additional charges if required in your proposal. Signs of access may be caused by the use of heavy equipment. We MI take reasonable precautions and remedial actions to restore the site to original condition. Please discuss any concerns you may have about site conditions with your PlayWell Sales Associate prior to accepting our proposal. Underground Utilities Note It is the customers responsibility to locate ALL underground utilities in the 1 1 EA EA Page 6 Sub Total Running Sub Total 0.00 257,508.07 T toll free: (800) 726-1816 Group free fax: (800) 560-9150 new Mexico texas 4001 juan Cabo ne, #D 2750 northaven rd • suite 103 albuquerque, nm87111 dallas,. tx 75229 (505) 899-1762 (972) 488-9355 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 7 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount 49 50 OnSite area of the installation and have them marked unless prior arrangements are made. Texas State Law requires a call to Texas Excavation Safety Systems (Dig Tess) at 1-800-344-8377 a minimum of 48 hours prior to digging. There are some public utilities that will locate and mark their own lines if the customer calls them directly. Utilities usually require notification a minimum of 5 to 7 days prior to digging when Dig Tess is not used. Utility location includes but is not limited to power, water, gas, sewer, telephone, and cable television. We must receive a faxed/mailed copy of the report from Dig Tess or the company that marks the locations of your lines before digging will start. ON SITE SECURITY PlayWell Group installlation subcontractors install caution tape around the immediate work area. Tape is to be removed and disposed of by the customer a minimum of 24 hours after 1 EA Page 7 Sub Total Running Sub Total 0.00 257,508.07 PIayWeII toll free: (800) 726-1815 new Mexico 4001; juan tabu ne, #D' albuquerque, nm` 87111', (505)1;99:1762H: Group (800) 560-9150 texas 2750 nOdhaverveci.suite 103 dailas, tx 75229 (972) 488-5355 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 8 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount 51 52 53 54 Site Trash completion. Orange Safety fencing or other security will be furnished for an additional charge. Please contact your Sales Associate to request a quote. Site Comments Site preparation by others if not listed on this quote. Site must be level, free of utilities, and rock. Site must be accessible to work trucks and equipment. Install schedule based on site readiness, delivery of product, weather, and the results of weather on the site itself. No site security provided after hours if not listed on this quote. Trash Disposal It is the customer's responsibility to dispose of any trash created from the installation. PlayWell Group installation subcontractors will break down and consolidate all packing materials as much as possible. If a customer -furnished dumpster is provided onsite, we will place trash within the dumpster. Haul off and disposal of trash is available for an additional amount. 1 1 EA EA Page 8 Sub Total Running Sub Total 0.00 257,508.07 The playWell Group toll free: (800) 726-1816 new mexico 4001 juan tabu ne, #D' Albuquerque, nm 87111 (505) 899-1762 (800) 560-91'50, texas 2750 northaven rd.' suiti gallas, tx 75229 (972) 488-9355 QUOTATION SQ -4255 11/7/2005 Customer City of Round Rock 301 West Bagdad Round Rock TX 78664 Contact City of Round Rock David Buzzell TBD ROUND ROCK TX 78664 UNITED STATES Ship To City of Round Rock TBD OLD ROUND ROCK TX 78664 UNITED STATES Account Terms Due Date Sales Consultant Est. Delivery Date 64 NET 30 12/7/2005 Carl Simmons 1/21/2006 Quotation PO # Reference Ship VIA Page Printed SQ -4255 Default Carrier 9 11/7/2005 12:08:16PM L Item Description Qty Price M Discount Amount 55 56 CancelPolicy Cancellation Policy THANK YOU FOR YOUR BUSINESS! Your equipment will be ordered immediately upon receipt of written approval. Order changes will delay shipment up to 6 weeks. All orders cancelled prior to shipment will be charged 10% of the equipment price. Orders cancelled after shipment but prior to installation will be charged delivery and return shipping and handling fees plus a 25% restocking fee. No refunds will be given on installed equipment. Please sign below to acknowledge acceptance of these terms. SIGNATURE: 1 EA This appreciate needs. if necessary, approximate. the accordance Customer Approved Quotation is good for 30 Days from the date listed above. We the opportunity to quote and look forward to serving your To order, please fax this signed form including color choices, and confirm the shipping address. This ship date is We reserve the right to change and collect interest in amount of 1.5% per month if payment is not received in full in with the terms set forth. Play Safely and PlayWell. PO No. Total Discounts $14,478.00 Tax Details EXEMPT $ 0.000 Taxable Total Tax Exempt Total Balance $0.00 $0.00 $257,508.07 $257,508.07 $257,508.07 By: Date: cY— O v UOI DA3 J 0 Z 0 0 O O 0 z 0 BUILDING TYPE SQ16x12M--P6- PROJECT NAME ROUND ROCK 33a .,9%5Lot-,0 336 „9/£0 ff O O PROJECT NAME: 61,1'6-001-0Z—d—WOC'XBdIN\SO—ZZ —9 Pasinay\X'Jouiwi1aJd\s6w U0 DA9 oJ0\sn3-001—OZ—bd—WJ LX910W — 60Z000\salonb\6uuaau±bu3\ S OMo r m 0 0 w 0 O 0 0 z 0 O 0 N O O z 0 w O z m MP8X30M-P3-20 PROJECT NAME ROUND ROCK DATE: November 17, 2005 SUBJECT: City Council Meeting - November 22, 2005 ITEM: 9.E.2. Consider a resolution authorizing the Mayor to issue a purchase order to the Playwell Group for shade structures and dugouts for the Old Settlers Park at Palm Valley Baseball Complex Improvements Project. Department: Parks and Recreation Department Staff Person: Rick Atkins, Parks and Recreation Director Justification: New shade structures and dugouts are needed to upgrade the baseball complex at Old Settlers Park at Palm Valley to high level tournament and recreational facilities. Funding: $787,525.00 (Budgeted) Cost: $260,000.00 Source of funds: General Capital Improvement Funds Outside Resources: The Playwell Group Background Information: As part of the Project: Sports Capital of Texas, the baseball complex was identified as one of the first complexes needing to be updated to provide high level tournament and recreational facilities. The fields identified to be improved were fields 1-4 of the baseball complex because they have had the least amount of improvements done over the last 5 years. The improvements will bring these fields to the level of standard expected of high level tournament and recreational facilities that we hope to provide to all complexes at Old Settlers Park at Palm Valley. Public Comment:. The Parks and Recreation Department has done numerous presentations to the leagues and associations showing the types of improvements that are being completed through this phase of the project.