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R-05-11-22-9F3 - 11/22/2005RESOLUTION NO. R -05-11-22-9F3 WHEREAS, the City of Round Rock has previously entered into an Agreement for Engineering Services ("Agreement") with Chiang, Patel & Yerby, Inc. for the preparation of schematics, environmental documents, plans specifications, and estimates (PS&E) for the reconstruction of Kiphen Road from the old MKT Railroad Right of Road Phase II Project), and WHEREAS, Chiang, Patel & Yerby, Inc. Way to CR 122 (Kiphen has submitted Supplemental Agreement No. 3 to the Agreement for a change in the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 3 with Chiang, Patel & Yerby, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 3 to the Agreement with Chiang, Patel & Yerby, Inc., a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 22nd day of November ST: NYLWELL, 1ayor City of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secr @PFDesktop\::ODMA/WORLDOX/O:/wdox/RESOLUTI/R51122F3.WPD/sc ary STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 3 TO AGREEMENT FOR ENGINEERING SERVICES FIRM: Chiang, Patel & Yerby Inc. ("Engineer") ADDRESS: 11149 Research Boulevard, Suite 330, Austin, TX 78759 PROJECT: Kiphen Road from the old MKT Railroad ROW to CR 122 (Kiphen Road Phase II Project) This Supplemental Agreement No. 3 to Agreement for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Chiang, Patel & Yerby Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed an Agreement for Engineering Services, hereinafter called the "Agreement", on the 26th day of September, 2002 for Kiphen Road from the old MKT Railroad ROW to CR 122 (Kiphen Road Phase II Project) for the sum of $842,309.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on July 10, 2003 to amend the scope of services and to increase the compensation by $51,582.00 to a total of $893,891.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on May 26, 2005 to extend the Agreement and to modify the provision for notices to proceed; and WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the scope of services and to increase the compensation by $122,157.00 to a total of $1,016,048.00; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope Of Services Tol Be Performed By Engineer and Exhibit B, Services To Be Performed By Engineer shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Supplemental Agreement Chiang-kiphend2; TX02CRI 13; 91669 EXHIBIT N o$ "All Rev.03/02/04 64836 II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $122,157.00 the lump sum amount payable under the Agreement for a total of $1,016,048.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. CHIANG, PATEL & YERBY INC. Date CITY OF ROUND ROCK By: Nyle Maxwell, Mayor Date Supplemental Agreement Chiang-kiphend2; TX02CR113; 91669 2 APPROVED AS TO FORM: Stephan L. Sheets, City Attorney Rev.03/02/04 64836 ADDENDUM TO EXHIBIT B Services to be Provided by the Engineer The changes to the scope of this project are as follows: The Engineer shall provide the necessary engineering and technical services required for the revisions of the preparation of plans, specifications and estimates (PS&E). The requested revisions are contained in two separate PS&E packages as outlined below. 1. Revisions to Kiphen Road Phase I — Construction of Kiphen Road Phase I is wholly contained within the Texas Department of Transportation's (TxDOT's) construction plans for FM 1460 (CSJ No. 2211-02-015). The original intent of Kiphen Road Phase I was to realign the intersection of Old Settler's Boulevard at FM 1460 to meet up with proposed Double Creek Drive to the east. Kiphen Road would then be realigned to tie into Double Creek about % mile east of FM 1460. Due to the fact that the plan for future Double Creek is now undetermined, it has been decided to realign Kiphen Road to match Old Settler's Boulevard at FM 1460. Revisions will be required to the 95% construction documents submitted to TxDOT to remove Double Creek and realign Kiphen Road. In addition, revisions will be required to match the new limits of construction proposed for Kiphen Road Phase II. 2. Revisions to Kiphen Road Phase II - These revisions are to extend the limits of construction on Kiphen Road Phase II approximately 1000' to the west, as well as describe the overlay and repair of existing Kiphen Road from the western limits of Phase II to FM 1460. These revisions will require changes to the 95% construction documents submitted to the City, as well as require additional plan sheets added to the construction documents. Right-of-way services will be performed, including data research, acquisition and coordination, right-of-way surveying, and right-of-way document preparation. These additional services are described in the TASK OUTLINE shown below. TASK OUTLINE The Engineer will revise and/or add construction plans in the following items to accommodate the inclusion of the extended project limits: RIGHT-OF-WAY SERVICES (Function Code 130) A. Right -of -Way Services for Kiphen Road Phase II 1. Acquire ROW information, research ROW information and coordinate parcel plats and metes and bounds. 2. Field surveying to collect boundary markers and place ROW markers are property corners. 3. Prepare parcel plats, metes and bounds descriptions for seven (7) acquisition parcels, eight (8) easements and one (1) temporary construction easement. 4. Coordinate with subconsultant. II. ROADWAY DESIGN CONTROLS (Function Code 160) A. Revisions to Kiphen Road Phase I 1. Project title sheet - revise to show new project limits; new sheet numbering. 2. Index of sheets - revise to include new sheet numbering. 3. Project layout - revisions to existing sheet to eliminate Double Creek and realign Kiphen. 4. Typical sections — revisions to eliminate Double Creek typical sections and add Kiphen typical sections from FM 1460 to Kiphen Road Phase II. 5. Horizontal alignment data sheet — revise Kiphen Road horizontal alignment, eliminate Double Creek, Transition A and Transition B alignments 6. Roadway plan and profiles — eliminate any references to Double Creek; add realigned Kiphen Road; eliminate/revise sheets to match revised Kiphen Road Phase II project limit. 7. Intersection layouts — revise to eliminate Double Creek/Kiphen Road intersection; adjust call outs as necessary. 8. Miscellaneous Roadway Details — revise driveway details; eliminate transition sheet. B. Revisions to Kiphen Road Phase II 1. Project title sheet - revise to show extended limits; new sheet numbering. 2. Index of sheets - revise to include new sheet numbering. 3. Project layout - additional sheet required for extended limits; revisions to existing sheet to show additional construction. 4. Typical sections — additional typical section required for the overlay portion of Kiphen Rd. to FM 1460. 5. Horizontal alignment data sheet — show extended limits of alignment for Kiphen Rd.; include overlay alignment for Kiphen to FM 1460; develop temporary transition alignment. 6. Roadway plan and profiles — additional sheet required for extended limits; modify sheet to show extended limits; prepare overlay section sheets. 7. Intersection layouts — intersection layout required for Kiphen Rd. and overlay interface. 8. Median Details — additional median information will be required; renumber medians III. DRAINAGE (Function Code 161) A. Revisions to Kiphen Road Phase I 1. External drainage area maps - areas revised due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; coordinate with subconsultant. 2. Interior drainage area maps — areas revised due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; coordinate with subconsultant. 3. Hydraulic data sheet — revise System 6 to account for elimination of Double Creek, realignment of Kiphen Road and change to the project limits; coordinate with subconsultant. 4. SW3P — revise to show revised project limits; calculate revised areas and coefficients. 5. Drainage plan and profiles — revise existing sheets due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; modify sheet to show extended limits; coordinate with subconsultant. 6. Lateral profiles - revise existing sheets due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; coordinate with subconsultant. 7. Culvert plan and profile/BCS — eliminate culvert plan; revise Box Culvert Supplement sheet to eliminate culvert; coordinate with subconsultant. B. Revisions to Kiphen Road Phase II 1. External drainage area maps - additional areas required; coordinate with subconsultant. 2. Interior drainage area maps — additional areas show for extended limits; coordinate with subconsultant. 3. Hydraulic data sheet — revise to include additional storm sewer system; coordinate with subconsultant. 4. SW3P — revise to show revised project limits; calculate revised areas and coefficients. 5. Drainage plan and profiles - additional sheet required for extended limits; modify sheet to show extended limits; coordinate with subconsultant. 6. Lateral profiles - additional sheet required for extended limits; coordinate with subconsultant. 7. Culvert plan and profile — include additional culvert plan from FM 1460/Kiphen Phase I construction documents; coordinate with subconsultant. IV. SIGNING AND PAVEMENT MARKINGS (Function Code 162) A. Revisions to Kiphen Road Phase I 1. Signing, striping and delineation layouts - additional sheet required for extended limits; modify sheet to show extended limits. 2. Sign details — Modify sign details for elimination of Double Creek. B. Revisions to Kiphen Road Phase II 1. Signing, striping and delineation - additional sheet required for extended limits; modify sheet to show extended limits; coordinate with subconsultant. V. MISCELLANEOUS ROADWAY (Function Code 163) A. Revisions to Kiphen Road Phase I 1. TCP construction narrative —revise for new traffic handling due to revised project limits. 2. Traffic control plans — revisions and elimination of sheets due to the elimination of Double Creek, the realignment of Kiphen, and the change to the project limits. 3. Signal Plans and Details — revise sheets to replace Double Creek name with Kiphen Road. 4. Erosion Control Plan — revisions of sheets due to the elimination of Double Creek, the realignment of Kiphen, and the change to the project limits; coordinate with subconsultant. 5. Quantities and summaries — quantities will be recalculated for the realignment of Kiphen Road and the change to the project limits; summary sheets will be revised. 6. Standard Details — standards will be reviewed and added or deleted as required. 7. Illumination plans - additional sheets required to extend the illumination of Kiphen Road from the end of Kiphen Phase II westward to FM 1460; coordinate with subconsultant. B. Revisions to Kiphen Road Phase II 1. TCP construction narrative — revise to discuss additional limits and overlay procedures; revise for new traffic handling due to extended limits. 2. Traffic control plans — additional sheets required for extended limits; additional sheets required for overlay section; revise sheets for different TCP conceptual at west end of project. 3. Quantities and summaries — quantities will be recalculated for extended limits; summary sheets will be revised. 4. Standard Details — standards will be reviewed and added or deleted as required. 5. Illumination plans - additional sheet required for extended limits; modify sheet to show extended limits; coordinate with subconsultant. ADDENDUM TO EXHIBIT C Work Schedule The changes to the scope of this project are as follows: 100% Plans Submittal Project Letting Construction Phase Services September 19, 2005 October 4, 2005 November, 2005 — February, 2007 ADDENDUM TO EXHIBIT D Fee Schedule The changes to the fee schedule for this project are as follows: EXHIBIT D FEE SCHEDULE For the services described under Attachment B, we request compensation on a lump sum basis. The estimated hours and dollars to accomplish this work are shown below. The breakdowns for man-hours and costs are shown on the following pages. ESTIMATE OF COMPENSATION Direct Salary Cost (See attached summary) Project Manager 54 Hrs. @ $55.57 = $ 3,000.78 Senior Engineer 88 Hrs. @ $42.83 = $ 3,769.04 Design Engineer 257 Hrs. @ $35.89 = $ 9,223.73 Engineer-in-Training/Tech. 261 Hrs. @ $27.78 = $ 7,250.58 Clerical 0 Hrs. @ $17.36 = $ 0.00 TOTAL DIRECT SALARY $ 23,244.13 SALARY RELATED COST (173.08%) $ 40,230.94 TOTAL LABOR COSTS $ 63,475.07 FEE (12%) $ 7,617.01 EXPENSES TOTAL EXPENSES Subconsultant Expenses INLAND CIVIL ASSOCIATES HUGGINS/SEILER & ASSOCIATES RODRIGUEZ TRANSPORTATION GROUP $ 0.00 $ 15,108.00 $ 14,207.20 $ 21,749.87 LUMP SUM AMOUNT PAYABLE $ 122,157.00 1 of 7 PROJECT NAME: Kiphen Road PROVIDER NAME: Chiang, Patel Yerby FEE SCHEDULE EXHIBIT D - Supplemental Agreement #3 11/3/2005 11111117 11111111111111111101101111111111811111 1111111111111111111111111 RIGHT-OF-WAY SERVICES (FC 130) ROADWAY DESIGN CONTROLS (FC 160) DRAINAGE (FC 161) 2,166.87 17,599.99 SIGNING AND PAVEMENT MARKINGS (FC 162) MISCELLANEOUS ROADWAY (FC 163) 9,524.67 7,151.98 34,648.54 SUB -TOTAL LABOR EXPENSES $ 71.092.00 inal11111111 poonagenallintil TOTAL LABOR COSTS 71,092.00 TOTAL CP&Y FEE $ 71,092.00 SUBCONSULTANTS INLAND CIVIL ASSOCIATES HUGGINS/SEILER & ASSOCIATES RODRIGUEZ TRANSPORTATION GROUP 15,108.00 14,207.20 21,749.87 GRAND TOTAL RE-Negociate-Fee - CPY_toCORR.xls 122,157.00 Page 2 of 7 FEE SCHEDULE M 0 E 72. 0 d 0) E a) >, CL ) (1) T v � a CI c U Z U W W W � 0 0 cc Q as Fee Schedule/Budget for Chiang, Patel & Yerby, Inc. 0 C0 0 0 (/) 0 0- (0 0- Cf) tfi c0 E` M �' 0 co cr; ao 0 r� V rt 0) r - r0 64 0 69 0 - CO `1' d' CO 00 <0 Ca CO o CV Ci 6 N 0) 0 (0 - M 6 eF 0 69 <0 64 cr CO N (0 0. 0-. 0 (0 CV moi' 0- N N CO Q 0 - Cd M (0 40 0 0 0 (n co co O o 0 l H m m d CO J (0 W 0 (0 N E� O 0) 0) rn r4 O EFS V• ao 40- 0 U v J F - 0 O H C0 00092827.XLS FEE SCHEDULE 00092827.XLS 0 0 FEE SCHEDULE CQ 0 8i. w Lc) 0 c.< ACC 0 C(') O CO 0 0 0 CA E - (y 0) 0 0 CO 0 4) O) Cl LC) SA CA- EA EA CO N O N N CO CO LO Cr) 0) (0 O 4 6 (J U) N '1Y GO M 0 0 f cv EE « (A EA &4 EA N3 (A EA EA ,- N rn 0 i- 0) <0 a (0 h <0 x CO O r G A-- N CO (A 0) EA CA 0) O NM r` Q CC -J Q z 0 p0 f0 a. 0 cc ~OQco co 0� W J W j W W 1 w O�pX =OQ1121. --rte (0 co co 0) V N 0) 69- ," ) Cr; C() 0) 00092827.XLS O 0 FEE SCHEDULE Fee Schedule/Budget for Chiang, Patel & Yerby, Inc. ELS,: O 03 M N U3 64 M (3 03 Co a Q°3 (0 o CO V' V; m c N (", f N W 3 N N H3 64 E4 64 ao(nu0<'3 (�t� nr�m (0 ri ca; 0< a W a) C+3 N Ef3 0 64 64 0 a 0 0 u7 'c-- C3 CO (0 C') 00 .-oza N ct (0 CI- -4- 0-- s-- 64 rto 64 64 64 0 64 64 64 03 00 CD CD m ct ri 64 00 o 0, CV M 60 O C3 f9 64 00092827.XLS FEE SCHEDULE 00092827.XLS 0 axaxa.a«««aa_ } \ ( } \ \ \ \ \ \ \ \ �IIIIIIIiIIIIII1OIIIIIIIHIIOIIIJIIIIOOHII 0 1 00 kr 0 0 0 vI z J J ? O co W Q' W z u. 2 a 0 0 0 0 0 0 0 0 0 0 ui 0 o r- u� 0 v> v> � � en 0 0 sv .- 14 12 p Q Q 4 Q o p p p p p „ 0 0 0 0 0 in J F O H 0 VEHICLES ($60/Unit/Day) O 0 0 0 0 } 0 N 0 O 0 U } 0 0 0 0 p O 0 cc 2 J 0 O 0 O O O p cO O p O O O O O g p N f9 E9 O O O . wj fA (H Q a 0 to K 0 0 2 2 0 < M O O O M N ft VI 0• 00 2 2 2 2 2 U v> S x x x 2 p. O O O 0 O 0 U U w F u r o 0 0 CD CO 0) CO 0) U f c 2 Ce1 LL 69 MX O o 0 0 0 a"G3= 2 x i x m O O O CD rn • 0 0 0 0 0 O. 2 2 2 x 2 vO 0 0 O ul 3 a f] u> 0 2 0 0 UK Q c4= x x x 2 O o O O O 1• Lo CO 0 CO CO CO . 1 1 1 1 1 U 11 x S x 0 0 0 0 0 K 4;_-, 2 2 x 0 W 0 0 0 0 x 0 IX U i S S S N N O O O N CC 0 W J U U U 5 W H W Q CO CO CY o 0 0 o CO REIMBURSEABLE ITEMS REIMBURSEABLE SERVICES ESTIMATED FEE O a Reimburseable Fees Include: O t O 0 c Reimburseable Services Include: ATTACHMENT D Chiang, Patel & Yerby Kiphen Road Sheet of LABOR COSTS: DIRECT LABOR OVERHEAD 150.00% TOTAL LABOR+OVHD FIXED FEE 12.00% TOTAL COST F.C. 110 ROUTE AND DESIGN STUDIES $ - $ - $ - $ - $ - F.C. 120 ENVIRONMENTAL STUDIES $ - $ - $ - $ - $ - F.C. 130 RIGHT OF WAY PLANS $ - $ - $ - $ - $ - F.C. 150 FIELD SURVEYS / MAPPING $ - $ - $ - $ - $ - F.C. 160 ROADWAY DESIGN CONTROLS $ - $ - $ - $ - $ - F.C. 161 DRAINAGE $ - $ - $ - $ - $ - F.C. 162 SIGNING, MARKINGS, AND SIGNALIZATION $ 1,616.00 $ 2,424.00 $ 4,040.00 $ 484.80 $ 4,524.80 F.C. 163 MISCELLANEOUS (ROADWAY) $ - $ - $ - $ - $ - F.C. 170 BRIDGE DESIGN $ - $ - $ - $ - $ - TOTALS $ 1,616.00 $ 2,424.00 $ 4,040.00 $ 484.80 $ 4,524.80 DIRECT COSTS: EXPENSES: UNIT RATE QUANTITY TOTAL Final Mylar Plots SF $ 0.75 $ - Reproduction EA $ 3.00 $ - Mileage Mile $ - $ - Airline Flights EA $ - $ - Per Diem Day $ - $ - Mail & Deliveries EA $ - $ - LS $ - $ - $ - TOTAL EXPENSES $ - SUB -CONTRACTS: TASK TOTAL TOTAL SUB -CONTRACTS $ - TOTAL DIRECT COSTS $ - TOTAL COST $ 4,524.80 Huggins/Seiler Assoc. ATTACHMENT D Chiang, Patel & Yerby FM 1460 Sheet 1 of 1 LABOR COSTS: DIRECT LABOR OVERHEAD 150.00% TOTAL LABOR+OVHD FIXED FEE 12.00% TOTAL COST F.C. 110 ROUTE AND DESIGN STUDIES F.C. 120 ENVIRONMENTAL STUDIES F.C. 130 RIGHT OF WAY PLANS F.C. 150 FIELD SURVEYS / MAPPING F.C. 160 ROADWAY DESIGN CONTROLS F.C.161 DRAINAGE F.C. 162 SIGNING, MARKINGS, AND SIGNALIZATION F.C. 163 MISCELLANEOUS (ROADWAY) F.C. 170 BRIDGE DESIGN TOTALS $ - $ - $ - $ - $ - $ - $ - $ 3,458.00 $ - $ - $ - $ - $ - $ - $ _ $ - $ 5,187.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 8,645.00 $ - $ - $ - $ - $ - $ - $ $ - $ 1,037.40 $ $ - $ $ - $ - $ - $ - $ - $ 9,682.40 $ - $ 3,458.00 $ 5,187.00 $ 8,645.00 $ 1,037.40 $ 9,682.40 DIRECT COSTS: EXPENSES: Final Mylar Plots Reproduction Mileage Airline Flights Per Diem Mail & Deliveries TOTAL EXPENSES UNIT RATE QUANTITY TOTAL SF EA Mile EA Day EA LS $ 0.75 $ 3.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - SUB -CONTRACTS: TOTAL SUB -CONTRACTS TASK TOTAL $ - TOTAL DIRECT COSTS $ - TOTAL COST $ 9,682.40 Huggins/Seiler Assoc. EXHIBIT D Kiphen Road - Supplemental LABOR COSTS: DIRECT LABOR OVERHEAD 155.00% TOTAL LABOR+OVHD FIXED FEE 12.00% TOTAL COST F.C. 110 ROUTE AND DESIGN STUDIES $ - $ - $ - $ - $ - F.C. 120 ENVIRONMENTAL STUDIES $ - $ - $ - $ - $ - F.C. 130 RIGHT OF WAY PLANS $ - $ - $ - $ - $ - F.C. 150 FIELD SURVEYS / MAPPING $ - $ - $ - $ - $ F.C. 160 ROADWAY DESIGN CONTROLS $ - $ - $ - $ - $ - F.C. 161 DRAINAGE $ 7,615.50 $ 11,804.03 $ 19,419.53 $ 2,330.34 $ 21,749.87 F.C. 162 SIGNING, MARKINGS, AND SIGNALIZATION $ - $ - $ - $ - $ - F.C. 163 MISCELLANEOUS (ROADWAY) $ - $ - $ - $ - $ F.C. 170 BRIDGE DESIGN $ - $ - $ - $ - $ - TOTALS $ 7,615.50 $ 11,804.03 $ 19,419.53 $ 2,330.34 $ 21,749.87 DIRECT COSTS: EXPENSES: UNIT RATE QUANTITY TOTAL Final Ortho-photography Plots SF $ - $ - Reproduction SF $ - $ - Mileage Mile $ - - $ - Airline Flights EA $ - $ - Per Diem Day $ - $ - Mail & Deliveries EA $ - $ - $ - $ - $ TOTAL EXPENSES $ - SUB-CONTRACTS: TASK TOTAL TOTAL SUB-CONTRACTS $ - TOTAL DIRECT COSTS $ - TOTAL COST $ 21,749.87 Rodriguez Transportation Group, Inc N a) N CO T'll CIO Ct "Ca. U � o 0 WO C ft a) �Y R 2 DATE: November 17, 2005 SUBJECT: City Council Meeting - November 22, 2005 ITEM: *9.F.3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 with Chiang, Patel & Yerby, Inc. for the reconstruction of Kiphen Road from the old MKT Railroad right-of-way to CR 122. (Kiphen Road, Phase II Project) Department: Transportation Services Staff Person: Tom Martin, Director of Transportation Services Justification: The Engineer shall provide the necessary engineering and technical services required for the revisions of the preparation of plans, specifications and estimates (PS&E). The requested revisions are contained in two separate PS&E packages as outlined below. 1. Revisions to Kiphen Road Phase I - Construction of Kiphen Road Phase I is wholly contained within the Texas Department of Transportation's (TxDOT's) construction plans for FM 1460 (CS) No. 2211-02-015). The original intent of Kiphen Road Phase I was to realign the intersection of Old Settler's Boulevard at FM 1460 to meet up with proposed Double Creek Drive to the east. Kiphen Road would then be realigned to tie into Double Creek about 1/4 mile east of FM 1460. Due to the fact that the plan for future Double Creek is now undetermined, it has been decided to realign Kiphen Road to match Old Settler's Boulevard at FM 1460. Revisions will be required to the 95% construction documents submitted to TxDOT to remove Double Creek and realign Kiphen Road. In addition, revisions will be required to match the new limits of construction proposed for Kiphen Road Phase II. 2. Revisions to Kiphen Road Phase II - These revisions are to extend the limits of construction on Kiphen Road Phase II approximately 1,000' to the west, as well as describe the overlay and repair of existing Kiphen Road from the western limits of Phase II to FM 1460. These revisions will require changes to the 95% construction documents submitted to the City, as well as require additional plan sheets added to the construction documents. Right-of-way services will be performed, including data research, acquisition and coordination, right-of-way surveying, and right-of-way document preparation. Funding: Cost: $122, 157.00 Source of funds: Round Rock Transportation System Development Corporation Outside Resources: Chiang, Patel, & Yerby, Inc. Background Information: The Round Rock Transportation System Development Corporation TCIP includes a project for the reconstruction and expansion of Kiphen Road to a 4 -lane divided arterial. Public Comment: NA STATE OF TEXAS COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 3 TO AGREEMENT FOR ENGINEERING SERVICES FIRM: Chiang, Patel & Yerby Inc. ("Engineer") ADDRESS: 11149 Research Boulevard, Suite 330, Austin, TX 78759 PROJECT: Kiphen Road from the old MKT Railroad ROW to CR 122 (Kiphen Road Phase II Project) This Supplemental Agreement No. 3 to Agreement for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Chiang, Patel & Yerby Inc., hereinafter called the "Engineer". WHEREAS, the City and" Engineer executed an Agreement for Engineering Services, hereinafter called the "Agreement", on the 26th day of September, 2002 for Kiphen Road from the old MKT Railroad ROW to CR 122 (Kiphen Road Phase II Project) for the sum of $842,309.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on July 10, 2003 to amend the scope of services and to increase the compensation by $51,582.00 to a total of $893,891.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on May 26, 2005 to extend the Agreement and to modify the provision for notices to proceed; and WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the scope of services and to increase the compensation by $122,157.00 to a total of $1,016,048.00; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be Performed By Engineer shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Supplemental Agreement Chiang-kiphend2; TXO2CR113; 91669 1 Rev.03/02/04 64836 I1. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $122,157.00 the lump sum amount payable under the Agreement for a total of $1,016,048.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. CHIANG, PATEL & YERBY INC. Date I) Date Supplemental Agreement Chiang-kiphend2; Tx02CRI I3; 9I669 2 APP ' 1 VED AS TO FORM: .4111 Arlf it 1 Stepha L. Sheets, City Attorney Rev.03/02/04 64836 ADDENDUM TO EXHIBIT B Services to be Provided by the Engineer The changes to the scope of this project are as follows: The Engineer shall provide the necessary engineering and technical services required for the revisions of the preparation of plans, specifications and estimates (PS&E). The requested revisions are contained in two separate PS&E packages as outlined below. 1. Revisions to Kiphen Road Phase I — Construction of Kiphen Road Phase I is wholly contained within the Texas Department of Transportation's (TxDOT's) construction plans for FM 1460 (CSJ No. 2211-02-015). The original intent of Kiphen Road Phase I was to realign the intersection of Old Settler's Boulevard at FM 1460 to meet up with proposed Double Creek Drive to the east. Kiphen Road would then be realigned to tie into Double Creek about 1/4 mile east of FM 1460. Due to the fact that the plan for future Double Creek is now undetermined, it has been decided to realign Kiphen Road to match Old Settler's Boulevard at FM 1460. Revisions will be required to the 95% construction documents submitted to TxDOT to remove Double Creek and realign Kiphen Road. In addition, revisions will be required to match the new limits of construction proposed for Kiphen Road Phase II. 2. Revisions to Kiphen Road Phase II - These revisions are to extend the limits of construction on Kiphen Road Phase II approximately 1000' to the west, as well as describe the overlay and repair of existing Kiphen Road from the western limits of Phase II to FM 1460. These revisions will require changes to the 95% construction documents submitted to the City, as well as require additional plan sheets added to the construction documents. Right-of-way services will be performed, including data research, acquisition and coordination, right-of-way surveying, and right-of-way document preparation. These additional services are described in the TASK OUTLINE shown below. TASK OUTLINE The Engineer will revise and/or add construction plans in the following items to accommodate the inclusion of the extended project limits: I. RIGHT-OF-WAY SERVICES (Function Code 130) A. Right -of -Way Services for Kiphen Road Phase II 1. Acquire ROW information, research ROW information and coordinate parcel plats and metes and bounds. 2. Field surveying to collect boundary markers and place ROW markers are property corners. 3. Prepare parcel plats, metes and bounds descriptions for seven (7) acquisition parcels, eight (8) easements and one (1) temporary construction easement. 4. Coordinate with subconsultant. II. ROADWAY DESIGN CONTROLS (Function Code 160) A. Revisions to Kiphen Road Phase I 1. Project title sheet - revise to show new project limits; new sheet numbering. 2. Index of sheets - revise to include new sheet numbering. 3. Project layout - revisions to existing sheet to eliminate Double Creek and realign Kiphen. 4. Typical sections — revisions to eliminate Double Creek typical sections and add Kiphen typical sections from FM 1460 to Kiphen Road Phase II. 5. Horizontal alignment data sheet — revise Kiphen Road horizontal alignment, eliminate Double Creek, Transition A and Transition B alignments 6. Roadway plan and profiles — eliminate any references to Double Creek; add realigned Kiphen Road; eliminate/revise sheets to match revised Kiphen Road Phase II project limit. 7. Intersection layouts — revise to eliminate Double Creek/Kiphen Road intersection; adjust call outs as necessary. 8. Miscellaneous Roadway Details — revise driveway details; eliminate transition sheet. B. Revisions to Kiphen Road Phase II 1. Project title sheet - revise to show extended limits; new sheet numbering. 2. Index of sheets - revise to include new sheet numbering. 3. Project layout - additional sheet required for extended limits; revisions to existing sheet to show additional construction. 4. Typical sections — additional typical section required for the overlay portion of Kiphen Rd. to FM 1460. 5. Horizontal alignment data sheet — show extended limits of alignment for Kiphen Rd.; include overlay alignment for Kiphen to FM 1460; develop temporary transition alignment. 6. Roadway plan and profiles — additional sheet required for extended limits; modify sheet to show extended limits; prepare overlay section sheets. 7. Intersection layouts — intersection layout required for Kiphen Rd. and overlay interface. 8. Median Details — additional median information will be required; renumber medians III. DRAINAGE (Function Code 161) A. Revisions to Kiphen Road Phase I 1. External drainage area maps - areas revised due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; coordinate with subconsultant. 2. Interior drainage area maps — areas revised due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; coordinate with subconsultant. 3. Hydraulic data sheet — revise System 6 to account for elimination of Double Creek, realignment of Kiphen Road and change to the project limits; coordinate with subconsultant. 4. SW3P — revise to show revised project limits; calculate revised areas and coefficients. 5. Drainage plan and profiles — revise existing sheets due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; modify sheet to show extended limits; coordinate with subconsultant. 6. Lateral profiles - revise existing sheets due to realignment of Kiphen Road, elimination of Double Creek and change to the project limits; coordinate with subconsultant. 7. Culvert plan and profile/BCS — eliminate culvert plan; revise Box Culvert Supplement sheet to eliminate culvert; coordinate with subconsultant. B. Revisions to Kiphen Road Phase II 1. External drainage area maps - additional areas required; coordinate with subconsultant. 2. Interior drainage area maps — additional areas show for extended limits; coordinate with subconsultant. 3. Hydraulic data sheet — revise to include additional storm sewer system; coordinate with subconsultant. 4. SW3P — revise to show revised project limits; calculate revised areas and coefficients. 5. Drainage plan and profiles - additional sheet required for extended limits; modify sheet to show extended limits; coordinate with subconsultant. 6. Lateral profiles - additional sheet required for extended limits; coordinate with subconsultant. 7. Culvert plan and profile — include additional culvert plan from FM 1460/Kiphen Phase I construction documents; coordinate with subconsultant. IV. SIGNING AND PAVEMENT MARKINGS (Function Code 162) A. Revisions to Kiphen Road Phase I 1. Signing, striping and delineation layouts - additional sheet required for extended limits; modify sheet to show extended limits. 2. Sign details — Modify sign details for elimination of Double Creek. B. Revisions to Kiphen Road Phase II 1. Signing, striping and delineation - additional sheet required for extended limits; modify sheet to show extended limits; coordinate with subconsultant. V. MISCELLANEOUS ROADWAY (Function Code 163) A. Revisions to Kiphen Road Phase I 1. TCP construction narrative —revise for new traffic handling due to revised project limits. 2. Traffic control plans — revisions and elimination of sheets due to the elimination of Double Creek, the realignment of Kiphen, and the change to the project limits. 3. Signal Plans and Details — revise sheets to replace Double Creek name with Kiphen Road. 4. Erosion Control Plan — revisions of sheets due to the elimination of Double Creek, the realignment of Kiphen, and the change to the project limits; coordinate with subconsultant. 5. Quantities and summaries — quantities will be recalculated for the realignment of Kiphen Road and the change to the project limits; summary sheets will be revised. 6. Standard Details — standards will be reviewed and added or deleted as required. 7. Illumination plans - additional sheets required to extend the illumination of Kiphen Road from the end of Kiphen Phase II westward to FM 1460; coordinate with subconsultant. B. Revisions to Kiphen Road Phase II 1. TCP construction narrative — revise to discuss additional limits and overlay procedures; revise for new traffic handling due to extended limits. 2. Traffic control plans — additional sheets required for extended limits; additional sheets required for overlay section; revise sheets for different TCP conceptual at west end of project. 3. Quantities and summaries — quantities will be recalculated for extended limits; summary sheets will be revised. 4. Standard Details — standards will be reviewed and added or deleted as required. 5. Illumination plans - additional sheet required for extended limits; modify sheet to show extended limits; coordinate with subconsultant. ADDENDUM TO EXHIBIT C Work Schedule The changes to the scope of this project are as follows: 100% Plans Submittal Project Letting Construction Phase Services September 19, 2005 October 4, 2005 November, 2005 — February, 2007 ADDENDUM TO EXHIBIT D Fee Schedule The changes to the fee schedule for this project are as follows: EXHIBIT D FEE SCHEDULE For the services described under Attachment B, we request compensation on a lump sum basis. The estimated hours and dollars to accomplish this work are shown below. The breakdowns for man-hours and costs are shown on the following pages. ESTIMATE OF COMPENSATION Direct Salary Cost (See attached summary) Project Manager 54 Hrs. @ $55.57 = $ 3,000.78 Senior Engineer 88 Hrs. @ $42.83 = $ 3,769.04 Design Engineer 257 Hrs. @ $35.89 = $ 9,223.73 Engineer-in-Training/Tech. 261 Hrs. @ $27.78 = $ 7,250.58 Clerical 0 Hrs. @ $17.36 = $ 0.00 TOTAL DIRECT SALARY $ 23,244.13 SALARY RELATED COST (173.08%) $ 40,230.94 TOTAL LABOR COSTS $ 63,475.07 FEE (12%) $ 7,617.01 EXPENSES TOTAL EXPENSES Subconsultant Expenses INLAND CIVIL ASSOCIATES HUGGINS/SEILER & ASSOCIATES RODRIGUEZ TRANSPORTATION GROUP $ 0.00 $ 15,108.00 $ 14,207.20 $ 21,749.87 LUMP SUM AMOUNT PAYABLE $ 122,157.00 I of 7 PROJECT NAME: Kiphen Road PROVIDER NAME: Chiang, Patel Yerby FEE SCHEDULE EXHIBIT D - Supplemental Agreement #3 11/3/2005 RIGHT-OF-WAY SERVICES (FC 130) ROADWAY DESIGN CONTROLS (FC 160) DRAINAGE (FC 161) 2,166.87 17, 599.99 9,524.67 SIGNING AND PAVEMENT MARKINGS (FC 162) MISCELLANEOUS ROADWAY (FC 163) 7,151.98 34, 648.54 SUB -TOTAL LABOR EXPENSES 71,092.00 TOTAL LABOR COSTS 71,092.00 TOTAL CP&Y FEE 71,092.00 SUBCONSULTANTS INLAND CIVIL ASSOCIATES 15,108.00 HUGGINS/SEILER & ASSOCIATES RODRIGUEZ TRANSPORTATION GROUP 14,207.20 21,749.87 GRAND TOTAL 122,157.00 RE-Negociate-Fee - CPY_toCORR.xls Page 2 of 7 O 0 N FEE SCHEDULE Fee Schedule/Budget for Chiang, Patel & Yerby, co cc; Q 1'- Q Ery 03 03 03 Cf; (f3 0). CR ,r cY Cfl `T Q Q o 03 03 03 03 CO c}' 't OD OD 0) Q (0 N 04 (0 ;0 tv M (0 f53 r 0) 69 03 03 v- OP N Q 1- C•4 P- C7 co 04 4 1`•- CV N CO 4 N M (0 0)0)0)(0 CO vi ti w F- J z 0 CO E7) JO O ct p0 ° fx U DgWCa W J O DW wF¢w O > O X = 5 O Q M <0 a> Q ff3 co U) 00092827.XLS FEE SCHEDULE O CO CO LO M CO c9 to CO CI, V (0 �t O) rt co o O © cT N LO CO 69 £f) 69. tf). M c- u) M 0 0 V' co 6 co 03 L7 M (0 O, 0) CO r 0 (0 ✓ M cj' CC CO CO •- A? N CO 'I- LO 'K' 0 CO N rt r- 69- 64 ffl 69- 694 co co ,r N O N 6 N u) r- <o ▪ N C)) N � r 63 ER 6969 N N w F - 7 J Q z 0 CO cry 0 ~ octO 0 °_ v ~OQ011 co � Om J W LL �wr_W 0�W>0X I O O F— u. tf> 0, N CS) 0 O 0) 64 N ()) c4) r) 69 CP Ct' Mr N 69 00092827.XLS LO 0 N FEE SCHEDULE 0< tra 0 O 69' 64 64 U} M L7 h N C7 i - O r - M Gi Ni r 0 0 CO 0) IP) 0 0 0 69 69 O 69. 64 64 69 69696464 ice- CA (0 (0 0) c0 N (0 00 (0 Efi 64 64 69 co O co (V ,Y 03 64 69 00092827.XLS (f) 0 0 N FEE SCHEDULE ti (t). 69 V} C3 C7 QD U) CD M 'St ,f op () N ui vi co st N N r f�i CD 0 to 1.0 ('7 eD r- uD cy m (0 M 0 0 (0 et �h Ca CO 0 co • c- (4" cd% (t} 2s (i3 C, CD C7 0 u) • N) 0) (p CO Op r Cn N Cr CO CY 0 fa 64- (rt Ca Ca (3 fa (F3 co 0 co t` r - w J Z O CO -CZ CO0O~ O cr c(j) IT m m m W W LL �WJ �QD O > O X E001 -u.. CO ifT a> 0 0h (V 00 0 0) N rn rT 0 (3 00092827.XLS Li) 0 N V FEE SCHEDULE Fee Schedule/Budget for Chiang, Patel & Yerby, Inc. rn: 14.1 ds x, 4 • N 6) Q r ':f' to f`.. `� CA C7 CY1 145 0 P co -g- oo P Co 0) N Li) (A ER 0 69 r CU E'- M CO [ ) N Co c- 0') 0) M 0) L() P N 0) N CO 0) r Lf) r ER C..9. 679. EH ▪ N 0) LC) LC) Co r CO V' N ✓ Ct LO 0) ✓ SS co P h E` NS' CO N V b40) EA 69- c6 A Co N • c- IX) P 0) C6 W CO 7 - CO (0 0) N CA CO LC) V N N 64 E9 Ei') H) Lf) CO CO 06 0) CX) CR 0) M a -- h - N EFT 00092827.XLS ===z= 1000:0000001000001111001 \ \ \ \ cv (§ tra 00 z 0 0 0 z Reimburseable Fees Jo. a F., 0 2 to 2 7 O O 2 i 2 00'80L'St$ oo.o$ O O 2 0 O 2, u. ZSo- 1 ATVs ($55/Unit/Dav) N>2>2 o a `0 0 O (2 a a O 0 0 0 i- >2o a a 0.0 O 0 o ( N C 0 O 0 0 0 F- 0 1 VEHICLES ($60/Unit/Day) o a 0 o „ 0 a a 0 0 0 0 a a 0 0 0 0 8. 0 0 .0 0 0 0 J 0 "IL' 0 IGPS REC. ($30/Unit/Hour)l .13 22 x O o 2 2 x O O o o 0 �C. o 0 0 0 0 0 TOTAL N oto 0 O O O 69 0 O O O O 8 2 2 N ER O 8 Z&) 0 a 0 2' c» x 0) 'tic' N 2' 0.' 2 2 x x O o O 0) N ro 2 0 F- 0011111 a (9 0 m x 0 m m m (n r K K re 0 0 0 0 0 0 x W F- co co x 0 0 .- co Ce Et co z x x x 0 o o o co c 0 u_ 0 r x 0 0 0 0 2 2 2 2 0 0 0 0 :51 J a _O 0_' x "' 00.0 1 K 4' K R' 2 x x x 0 c.r4 w 09 a x E9 to x x x x o 0 o u) 2 02 0 Q fg In N 2 O 0 to to 0 2 2 x 2 0000 0) Lk, , 00000 N_ R' x 0 x Q_' cc K x x x 2 0 0 0 0 0 4.,v 6 0 M " 0 (n 2N CT x x 0 0 0 O `" ca 0,74 -x 0 N . (..1,f"). MMI-- O O O N 0) SERVICE RATE/HOUR 0 0 0 0 SUB -TOTAL IREIMBURSEABLE ITEMS REIMBURSEABLE SERVICES 1 I ESTIMATED FEE O d Reimburseable Fees Include: Reimburseable Services Include ATTACHMENT D Chiang, Patel & Yerby Kiphen Road Sheet 1 of 1 LABOR COSTS: DIRECT LABOR OVERHEAD 150.00% TOTAL LABOR+GVHD FIXED FEE 12.00% TOTAL COST F.C. 110 ROUTE AND DESIGN STUDIES $ - $ - $ - $ - $ - F.C. 120 ENVIRONMENTAL STUDIES $ - $ - $ - $ - $ - F.C. 130 RIGHT OF WAY PLANS $ - $ - $ - $ - $ - F.C. 150 FIELD SURVEYS / MAPPING $ - $ - $ - $ - $ - F.C. 160 ROADWAY DESIGN CONTROLS $ - $ - $ - $ - $ - F.C. 161 DRAINAGE $ - $ - $ - $ - $ - F.C. 162 SIGNING, MARKINGS, AND SIGNALIZATION $ 1,616.00 $ 2,424.00 $ 4,040.00 $ 484.80 $ 4,524.80 F.C. 163 MISCELLANEOUS (ROADWAY) $ - $ - $ - $ - $ - F.C. 170 BRIDGE DESIGN $ - $ - $ - $ - $ - TOTALS $ 1,616.00 $ 2,424.00 $ 4,040.00 $ 484.80 $ 4,524.80 DIRECT COSTS: EXPENSES: UNIT RATE QUANTITY TOTAL Final Mylar Plots SF $ 0.75 $ - Reproduction EA $ 3.00 $ - Mileage Mile $ - $ - Airline Flights EA $ - $ - Per Diem Day $ - $ - Mail & Deliveries EA $ - $ - LS $ - $ - $ - TOTAL EXPENSES $ - SUB -CONTRACTS: TASK TOTAL TOTAL SUB -CONTRACTS $ - TOTAL DIRECT COSTS $ - TOTAL COST $ 4,524.80 Huggins/Seiler Assoc. ATTACHMENT D Chiang, Patel & Yerby FM 1460 Sheet 1 of 1 LABOR COSTS: DIRECT LABOR OVERHEAD 150.00% TOTAL LABOR+OVHD FIXED FEE 12.00% TOTAL COST F.C. 110 ROUTE AND DESIGN STUDIES F.C. 120 ENVIRONMENTAL STUDIES F.C. 130 RIGHT OF WAY PLANS F.C. 150 FIELD SURVEYS / MAPPING F.C. 160 ROADWAY DESIGN CONTROLS F.C. 161 DRAINAGE F.C. 162 SIGNING, MARKINGS, AND SIGNALIZATION F.C. 163 MISCELLANEOUS (ROADWAY) F.C. 170 BRIDGE DESIGN TOTALS $ - $ - $ - $ - $ - $ - $ - $ 3,458.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 5,187.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 8,645.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 1,037.40 $ - $ - $ - $ - $ - $ - $ - $ - $ 9,682.40 $ - $ 3,458.00 $ 5,187.00 $ 8,645.00 $ 1,037.40 $ 9,682.40 DIRECT COSTS: EXPENSES: UNIT RATE QUANTITY TOTAL Final Mylar Plots Reproduction Mileage Airline Flights Per Diem Mail & Deliveries SF EA Mile EA Day EA LS $ 0.75 $ 3.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTAL EXPENSES $ - SUB -CONTRACTS: TASK TOTAL TOTAL SUB -CONTRACTS $ - TOTAL DIRECT COSTS $ - TOTAL COST $ 9,682.40 Huggins/Seiler Assoc. EXHIBIT D Kiphen Road - Supplemental LABOR COSTS: DIRECT LABOR OVERHEAD 155.00% TOTAL LABOR+OVHD FIXED FEE 12.00% TOTAL COST F.C. 110 ROUTE AND DESIGN STUDIES F.C. 120 ENVIRONMENTAL STUDIES F.C. 130 RIGHT OF WAY PLANS F.C. 150 FIELD SURVEYS / MAPPING F.C. 160 ROADWAY DESIGN CONTROLS F.C. 161 DRAINAGE F.C. 162 SIGNING, MARKINGS, AND SIGNALIZATION F.C. 163 MISCELLANEOUS (ROADWAY) F.C. 170 BRIDGE DESIGN TOTALS $ - $ - $ - $ - $ - $ 7,615.50 $ - $ - $ - $ - $ - $ - $ - $ - $ 11,804.03 $ - $ - $ - $ - $ - $ - $ - $ - $ 19,419.53 $ - $ - $ - $ - $ - $ - $ - $ - $ 2,330.34 $ - $ - $ - $ - $ - $ - $ - $ - $ 21,749.87 $ - $ - $ - $ 7,615.50 $ 11,804.03 $ 19,419.53 $ 2,330.34 $ 21,749.87 DIRECT COSTS: EXPENSES: Final Ortho-photography Plots Reproduction Mileage Airline Flights Per Diem Mail & Deliveries TOTAL EXPENSES UNIT RATE QUANTITY TOTAL SF SF Mile EA Day EA $ - $ - $ - $ - $ - $ - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - SUB-CONTRACTS: TOTAL SUB-CONTRACTS TASK TOTAL $ - TOTAL DIRECT COSTS $ - TOTAL COST $ 21,749.87 Rodriguez Transportation Group, Inc