R-2016-3490 - 6/9/2016RESOLUTION NO. R-2016-3490
WHEREAS, the Office of the Governor, Criminal Justice Division, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, grant funds are available through the Office of the Governor, Criminal
Justice Division, for Body -Worn Camera Programs, and
WHEREAS, the City of Round Rock finds it is in the best interest of the City that the
Round Rock Police Department's Body -Worn Camera Program be operated for the 2016-2017
fiscal year and wishes to make application for the available grant funds, and
WHEREAS, the City of Round Rock agrees to provide applicable matching funds for the
Body -Worn Camera Program as required by the Office of the Governor's grant application, and
WHEREAS, the City of Round Rock agrees that in the event of loss or misuse of any
Office of the Governor's grant funds awarded, the City of Round Rock will return the funds
received in full, and
WHEREAS, the City Council designates the City Manager as the City's authorized
official with power to apply for the grant, including making an online application, on behalf of
the applicant agency, the City of Round Rock, Texas, and
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
A. That the City Council approves submission of the grant application to the Office
of the Governor, Criminal Justice Division, for the Round Rock Police Department Body -Worn
Camera Program.
B. That the City Manager is designated as the authorized official apply for the grant,
including making an online application, and is hereby directed to apply for the Office of the
01 12.16K 00358223r552
Governor's grant for the Body -Worn Camera Program, a copy of said Application being attached
hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place
and subject of the meeting at which this Resolution was adopted was posted and that such
meeting was open to the public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted upon, all as required by
the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
RESOLVED this 9"' day of June, 2016.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
ST4114�- kG�b*
SARA L. WHITE, City Clerk
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Agency Name: City of Round Rock
Grant/App: 3034401 Start Date: 7/1/2016 End Date: 7/1/2017
Project Title: Body Worn Camera Program
Status: Application Pending Submission
Eligibility Information
Your organization's Texas Payee/Taxpayer ID Number:
17460174851000
Application Eligibility Certify:
Created on: 1/20/2016 8:58:43 AM By:Tiffany Hall
Profile Information
Applicant Agency Name: City of Round Rock
Project Title: Body Worn Camera Program
Division or Unit to Administer the Project: Round Rock Police Department
Address Line 1: 221 E Main St
Address Line 2:
City/State/Zip: Round Rock Texas 78664-8659
Start Date: 7/1/2016
End Date: 7/1/2017
EXHIBIT
"A„
Regional Council of Goverments(COG) within the Project's Impact Area: Capital Area Council of Governments
Headquarter County: Williamson
Counties within Project's Impact Area: Williamson
Grant Officials:
Authorized Official
User Name: Laurie Hadley
Email: citymanager@roundrocktexas.gov
Address 1: 221 E. Main Street
Address 1:
City: Round Rock, Texas 78664
Phone: 512-218-5401 Other Phone:
Fax:
Title: Ms.
Salutation: Ms.
Position: City Manager
Proiect Director Not Found
Financial Official
User Name: Cindy Savary
Email: csavary@roundrocktexas.gov
Address 1: 221 East Main Street
Address 1:
City: Round Rock, Texas 78664
Phone: 512-218-5436 Other Phone:
Fax: 512-218-5443
Title: Ms.
Salutation: Ms.
Position: Accounting Tech -Senior
Grant Writer
User Name: Tiffany Hall
Email: thall@roundrocktexas.gov
Address 1: 2701 N Mays St
Address 1:
City: Round Rock, Texas 78665
Phone: 512-671-2767 Other Phone: 512-581-2660
Fax:
Title: Ms.
Salutation: Ms.
Position: Analyst
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Grant Vendor Information
Organization Type: Unit of Local Government (City, Town, or Village)
Organization Option: applying to provide services to all others
Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI) Number or Vendor ID):
17460174851000
Data Universal Numbering System (DUNS): 102740792
Narrative Information
Introduction
Information related to this program is in the CJD funding announcement for the Body -Worn Camera Program.
A. Uploads
In the Summary.Upload Files subtab of this application, please upload a letter from the local district or county attorney who prosecutes
felony crimes in your jurisdiction expressing that they intend to actively use the evidence created through the use of body cameras and
will participate in the law enforcement agency's BWC policy development.
If applicable, also upload a letter from the county sheriff regarding participation in U.S. Department of Homeland Security programs (see
below under Certifications "J").
Before filing for reimbursement funds under this grant program, upload a copy of a resolution from the governing body of the applicant
containing the text of the sample resolution available here.
B. Project Information
Proposed number of officers to be equipped:
102
Number of cameras to purchased in project budget (number reported cannot exceed the number of officers equipped):
90
C. Organization Information
The number of licensed officers directly employed by the applicant agency:
163
The number of licensed, front-line officers who are engaged in traffic or highway patrol or otherwise regularly detain or stop motor
vehicles, or are primary responders who respond directly to calls for assistance from the public:
102
Section 2: Certifications
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In addition to the requirements found in existing statute, regulation, and the funding announcement, this program requires applicant
organizations to certify compliance with the following:
A. Eligible Grantees and Eligible Personnel to Equip
Applicant assures that grant funds will be used only to equip full-time, paid officers of a municipal police department or sheriff's office,
who are engaged in traffic or highway patrol, otherwise regularly detain or stop motor vehicles; or are primary responders who respond
directly to calls for assistance from the public.
B. Eligible Purchases
Applicant assures that grant funds will be used only to purchase body -worn cameras, digital video storage, and retrieval systems or
services; that grant funds will only be used to purchase a maximum of one year's service, support, or warranty separate from the
equipment or video services; and grant funds will not be used to fund the salary or pay of any employee.
C. Equipment Standards
To maximize the effectiveness of purchased BWCs, applicant assures that cameras will meet the minimum standards set forth by DOJ in
the "Body -Worn Camera Pilot Implementation Program Competitive Grant Announcement".
D. Sustainability Requirement
Applicant assures that it will maintain the cameras and video storage systems purchased with grant funds for a period of three years
after their purchase. If the applicant purchases replacement cameras or video storage systems with other funds, this requirement shall
be satisfied if the applicant maintains at least the number of operable cameras funded under this grant.
E. Reporting Requirements
Applicant assures that it will file reports with the Texas Commission on Law Enforcement regarding arrest statistics, expended project
funds and other required information at the time of and then 12, 24, and 36 months after submitting the final request for reimbursement
to the Criminal Justice Division.
F. Contract Management
Grantees must be able to ensure that contractors comply with all applicable rules and regulations.
G. CJID Regulations
Grantees must comply with the standards applicable to this funding source cited in the Texas Administrative Code (1 TAC Chapter 3),
and all statutes, requirements, and guidelines applicable to this funding.
H. Uniform Crime Reports
Eligible applicants operating a law enforcement agency must be current on reporting Part I violent crime data to the Texas Department of
Public Safety (DPS) for inclusion in the annual Uniform Crime Report (UCR). To be considered eligible for funding, applicants must have
submitted a full twelve months of accurate data to DPS for the most recent calendar year.
I. Criminal History Reporting
The county (or counties) in which the applicant is located must have a 90% average on both adult and juvenile criminal history
dispositions reported to the Texas Department of Public Safety for calendar years 2010 through 2014.
J. Immigration and Customs Enforcement Requests
Select one of the four descriptions below that applies to the applicant:
X Grant funds will be used to equip employees of a municipal police department
_ Grant funds will be used to equip employees of a county sheriff's department that does not operate a county jail
_ Authorized official is a county official other than the sheriff, and this application includes a letter signed by the sheriff containing the
exact text of the below paragraph relating to participation in U.S. Department of Homeland Security programs. (Upload the letter in the
"Summary" tab and the "Upload Files" subtab.)
_ Authorized official is the Sheriff for a department that operates a county jail, AND certifies the following:
I certify that the applicant sheriff's department (department) participates fully, and will continue throughout the grant
period to participate fully, in all aspects of the programs and procedures utilized by the U.S. Department of Homeland
Security (DHS) to (1) notify DHS of all information requested by DHS related to illegal aliens in the custody of the
department, and (2) detain such aliens in accordance with requests by DHS. I further certify that the department has no
policy, procedure, or agreement that limits or restricts the department's full participation in all aspects of the programs
and procedures utilized by DHS to (1) notify DHS of all information requested by DHS related to illegal aliens in the
custody of the department, and (2) detain such aliens in accordance with requests by DHS. I agree that failure to comply
with this certification will result in CJD terminating the grant and the department shall return all funds received to CJD.
Additionally, I agree that the department will remain ineligible for future CJD funding until it can provide satisfactory
evidence that the jurisdiction has been in compliance with this requirement for a period of at least one year.
K. Civil Rights Liaison
A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be responsible for ensuring that the grantee
meets all applicable civil rights requirements must be designated. The designee will act as the grantee's liaison in civil rights matters
with CJD and with the federal Office of Justice Programs.
Enter the Name of the Civil Rights Liaison:
Valarie Francois
Enter the Address for the Civil Rights Liaison:
221 East Main St Round Rock, TX 78664
Enter the Phone Number for the Civil Rights Liaison [(999) 999-9999 x9999]:
512-218-5490
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Overall Certification
Each applicant agency must certify to the specific requirements detailed above as well as all requirements within the CJD Funding
Announcement -amended and CJD Comprehensive Certification and Assurances to be eligible for this program.
X I certify to all of the above requirements.
Project Abstract :
Recent years have seen several high-profile incidents that have shaken the public's faith in law enforcement in communities across the
country. The Round Rock Police Department has experienced incidents which raised concerns in the community that may well have been
eased had more direct evidence of what occurred in those incidents been available for review. Twice in 2013, police officers were
involved in shootings that resulted in subject deaths. In both incidents, there were witnesses and bystanders who were able to
substantiate the officer's statements before the Grand Jury. This is not always the case. With the current atmosphere of increased
demands for transparency and accountability, the Department wishes to implement body -worn cameras and necessary policies as part of
its mission to provide public safety and help maintain a high quality of life for our community while creating an additional tool for officers,
prosecutors, and the public.
Problem Statement :
The Round Rock Police Department seeks to improve the transparency of and accountability for its conduct through body worn camera
(BWC) implementation, further strengthening its already strong relationships within the community. In addition, the Department seeks
through this project to evaluate the impacts of BWC implementation on police response to resistance or aggression (RTROA), citizen
complaints against officers, and assaults on police officers.
Supporting Data :
The Department tracks information regarding arrests, complaints and use -of -force incidents each year. The following information is for
the 2015 fiscal year ending on 09/30/2015. Number of all public complaints received by agency during previous fiscal year - 33 Number
of public complaints sustained - 11 Number of officer use -of -force incidents in the previous fiscal year - 43 Number of arrests in the
previous fiscal year for resisting arrest - 21 Number of arrests in the previous fiscal year for evading arrest or detention - 18 Number of
arrests in the previous fiscal year for hindering apprehension or prosecution - 0 Number of arrests in the previous fiscal year for
interference with public duties - 7
Project Approach & Activities:
In the spring of 2015, the Department began a pilot project to develop initial procedures and policies and test BWC using its five Animal
Control Officers. That pilot project was extended later in 2015 to a test group of officers who would use products from different vendors.
Initial policies and procedures are under development by the Department's Training Division using as touchstones (a) the Police Executive
Research Forum's Implementing a Body -Worn Camera Program: Recommendations and Lessons Learned; and (b) the Justice Department,
Office of Justice Programs, OJP Diagnostic Center's Police Officer Body -Worn Cameras: Assessing the Evidence publications. At the
beginning of the implementation phase, officers will be undergo training provided by the Training Division of the Department to learn
operating procedures for the BWC and to gain a thorough understanding of policies that pertain to BWC use. Training officers will work in
conjunction with the BWC manufacturer to develop a comprehensive program for line personnel with emphasis on activation and retention
of videos. The Department has a total of four patrol shifts made up of approximately 15 officers and two sergeants that work on the
streets to answer calls for service and interact with members of the public. They work 12 -hour days, creating two day shift and two
night shifts. In addition, the Department has officers in the Criminal Investigation Unit, Training Division, Motors Unit, SRO, Traffic
Control Unit, Public Service and ACO Unit working on eight-hour administrative schedules. At the conclusion of the implementation phase,
documentation will be provided pertaining to changes in police response to resistance or aggression, assaults on Department personnel,
complaints against officers, and the impact of BCW recordings on resolving citizen complaints.
Capacity & Capabilities:
The Round Rock Police Department has long recognized the utility of technology tools in addressing law enforcement problems. Mobile
computing terminals, in -car video, and automated vehicle locator technology has been routinely used in the field since 2003, and the
Department's large incident -response vehicles have satellite and 4G connectivity capability. The Department has a White Collar Crimes
Unit that routinely assists other agencies, and the Department's investigative units have ready access to a variety of technology-based
tools for surveillance and computer and smart -device forensic analysis. Many Department personnel are assigned smart devices which
provide access to Department information systems. Policy is developed and presented to Department personnel through the Power DMS
program for review and input. Personnel for this project are presented below. Resumes and vitae are included as attachments. Rick White
is the Manager of Crime Analysis and Statistics for the Round Rock Police Department. He has a Master's of Public Administration degree
from the University of Tennessee, as well as research publications in the areas of workforce development and agricultural policy. Tiffany
Hall is an Analyst for the Round Rock Police Department. She has a Bachelor's of Science in Psychology and is a Graduate student at
Texas State University in the Master's of Public Administration program.
Performance Management :
Program Evaluation and Reporting Following the initial, 12 -month implementation period and data collection, the program evaluation will
conclude with reporting: • Changes in RTROA incidents • Changes in complaints against police officers • Changes in assaults on police
officers • Changes in complaints against police officers and their outcomes
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Data Management:
Much of the data necessary to evaluate the implementation of this project are already routinely being collected by the Department as a
result of its adherence to accreditation standards promulgated by the Commission on the Accreditation of Law Enforcement Agencies:
Instances of police Response To Resistance Or Aggression (RTROA) • Number of Arrests • Number of police contacts • Number of
assaults against police officers • Number of complaints against officers and their outcomes Data on calls -for -service, responses to
resistance or aggression, and citizen complaints are routinely captured by the Department's Computer Aided Dispatch system (CAD) and
Records Management System (RMS). It is anticipated that police officers assigned in the field will capture BCW video and document those
incidents in Department information systems. Internal Affairs investigators and detectives would document their use of BCW in the
investigative process. Data resident within Department information systems will be drawn and summarized by analytical staff employed
within the Department's Planning and Policy Section.
Target Group :
This project targets sworn line officers and select Department personnel that have direct interactions with the public.
Evidence -Based Practices:
To date, there have been three U.S.-based formal evaluations of the use of BWC in law enforcement agencies. The findings of those
studies indicate a program like this proposal increases the transparency of police operations for the public. BWC also has been shown to
have positive effects on the conduct of officers and suspects as reflected in police use of force, assaults against police officers, and
complaints against officers. European studies of the use of this tool have keyed in more on crime and prosecution impacts. Current data
for several measures are provided before, though no attempt has been made to forecast the project's potential impact on these measures.
Project Activities Information
TCOLE Reporting
Upon submission of the final Financial Status Report (FSR), grantees will be required to submit a programmatic online report to the Texas
Commission on Law Enforcement (TCOLE) within 30 days. Please check CJD's website upon completion of the final FSR for a link to
TCOLE's reporting tool.
Selected Proiect Activities:
ACTIVITY
PERCENTAGE:
DESCRIPTION
Body -Worn Camera
Equip line officers with body -worn cameras in an effort to document law-enforcement
Program
100.00
encounters to increase transparency and accountability, increase safety for officers and the
Implementation
public, and aid in prosecution.
Measures Information
Objective Output Measures
OUTPUT MEASURE TARGET LEVEL
Objective Outcome Measures
OUTCOME MEASURE TARGET LEVEL
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Custom Output Measures
CUSTOM OUTPUT MEASURE
TARGET
LEVEL
Number of Police Response to Resistance or
Aggression Incidents
35
Number of Citizen Complaints Against Officers
30
Number of Arrests for Assault On Police Officer
10
Custom Outcome Measures
CUSTOM OUTCOME MEASURE TARGET LEVEL
Section 1: Resolution from Governing Body
Applications from nonprofit corporations, local units of governments, and other political subdivisions must include a resolution that
contains the following:
1. Authorization by your governing body for the submission of the application to CJD that clearly identifies the name of the project
for which funding is requested;
2. A commitment to provide all applicable matching funds;
3. A designation of the name and/or title of an authorized official who is given the authority to apply for, accept, reject, alter, or
terminate a grant (Note: If a name is provided, you must update CJD should the official change during the grant period.); and
4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to CJD.
Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub -tab
located in the Summary tab.
Section 2: Contract Compliance
Will CJD grant funds be used to support any contracts for professional services?
_ Yes
X No
For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub-contractor(s) for compliance with
the contract provisions (including equipment purchases), deliverables, and all applicable statutes, rules, regulations, and guidelines
governing this project.
Section 3: Lobbying
For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee
of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal
grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant loan, or cooperative agreement?
_ Yes
_ No
X N/A
For applicant agencies that selected either No or N/A above, have any non-federal funds been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress in
connection with this federal contract, loan, or cooperative agreement?
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_ Yes
X No
_ N/A
Section 4: Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).
Enter the Begin Date [mm/dd/yyyy]:
10/1/2016
Enter the End Date [mm/dd/yyyy]:
9/30/2017
Section 5: Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following
sources:
Enter the amount ($) of Federal Grant Funds:
1572189
Enter the amount ($) of State Grant Funds:
20813
Section 6: Single Audit
Select the appropriate response below based on the Fiscal Year Begin Date as entered above.
For Fiscal Years Beginning Before December 26, 2014
Applicants who expend less than $500,000 in federal grant funding or less than $500,000 in state grant funding are exempt from the
Single Audit Act and cannot charge audit costs to a C3D grant. However, C3D may require a limited scope audit as defined in OMB Circular
A-133.
Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the
most recently completed fiscal year?
C•110
For Fiscal Years Beginning On or After December 26, 2014
Applicants who expend less than $750,000 in federal grant funding or less than $750,000 in state grant funding are exempt from the
Single Audit Act and cannot charge audit costs to a CJD grant. However, CJD may require a limited scope audit as defined in CFR Part
200, Subpart F - Audit Requirements.
Has the applicant agency expended federal grant funding of $750,000 or more, or state grant funding of $750,000 or more during the
most recently completed fiscal year?
X Yes
No
Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit, performed by an independent
auditor in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133; or CFR Part 200, Subpart F - Audit
Requirements.
Enter the date of your last annual single audit [mm/dd/yyyy]:
9/30/2015
Section 7: Equal Employment Opportunity Plan
Type I Entity
Defined as an applicant that meets one or more of the following criteria:
• the applicant has less than 50 employees;
• the applicant is a non-profit organization;
• the applicant is a medical institution;
• the applicant is an Indian tribe;
• the applicant is an educational institution, or
• the applicant is receiving a single award of less than $25,000.
Requirements for a Type I Entity
• The applicant is exempt from the EEOP requirements required to prepare an EEOP because it is a Type I Entity as defined above,
pursuant to 28 CFR 42.302;
• the applicant must complete Section A of the Certification Form and send it to the Office for Civil Rights (OCR) to claim the exemption
from developing an EEOP; and
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
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Type II Entity
Defined as an applicant that meets the following criteria:
• the applicant has 50 or more employees, and
• the applicant is receiving a single award of $25,000 or more, but less than $500,000.
Requirements for a Type II Entity - Federal law requires a Type II Entity to formulate an EEOP and keep it on file.
• The applicant agency is required to formulate an EEOP in accordance with 28 CFR 42.301, et seq., subpart E;
• the EEOP is required to be formulated and signed into effect within the past two years by the proper authority;
• the EEOP is available for review by the public and employees or for review or audit by officials of 0D, CID's designee, or the Office of
Civil Rights, Office of Justice Programs, U.S. Department of Justice, as required by relevant laws and regulations;
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services; and
• the EEOP is required to be on file in the office of (enter the name and address where the EEOP is filed below):
Enter the name of the person responsible for the EEOP and the address of the office where the EEOP is filed:
Valarie Francois 221 East Main St Round Rock, TX 78664
Type III Entity
Defined as an applicant that is NOT a Type I or Type II Entity.
Requirements for a Type III Entity - Federal law requires a Type III Entity to formulate an EEOP and submit it for approval to the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice.
• The EEOP is required to be formulated and signed into effect within the past two years by the proper authority;
• the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department of Justice and has been
approved by the OCR, or it will be submitted to the OCR for approval upon award of the grant, as required by relevant laws and
regulations; and
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Based on the definitions and requirements above, the applicant agency certifies to the following entity type:
—Type I Entity
X Type II Entity
_ Type III Entity
Section 8: Debarment
Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):
• Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a
State or Federal Court, or voluntarily excluded from participation in this transaction by any federal department or agency;
• Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or
• Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with
commission of any of the offenses enumerated in the above bullet; and have not within a three-year period preceding this application had
one or more public transactions (federal, state, or local) terminated for cause or default.
Select the appropriate response:
X I Certify
_ Unable to Certify
If you selected Unable to Certify above, please provide an explanation as to why the applicant agency cannot certify the statements.
Homeland Security Information
Fiscal Capability Information
Section 1: Organizational Information
Enter the Year in which the Corporation was Founded:
Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:
Enter the Employer Identification Number Assigned by the IRS:
Enter the Charter Number assigned by the Texas Secretary of State:
Section 2: Accounting System
The grantee organization must incorporate an accounting system that will track direct and indirect costs for the organization (general
ledger) as well as direct and indirect costs by project (project ledger). The grantee must establish a time and effort system to track
personnel costs by project. This should be reported on an hourly basis, or in increments of an hour.
Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts).
Select the appropriate response:
_ Yes
No
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Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories?
Select the appropriate response:
_ Yes
No
Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her
supervisor?
Select the appropriate response:
_ Yes
No
If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be
taken to ensure accountability.
Enter your explanation:
Section 3: Financial Capability
Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and income statements are
required. A balance sheet is a statement of financial position for a grant agency disclosing assets, liabilities, and retained earnings at a
given point in time. An income statement is a summary of revenue and expenses for a grant agency during a fiscal year.
Has the grant agency undergone an independent audit?
Select the appropriate response:
_ Yes
No
Does the organization prepare financial statements at least annually?
Select the appropriate response:
_ Yes
No
According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities?
Select the appropriate response:
_ Yes
No
If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be
taken to ensure accountability.
Enter your explanation:
Section 4: Budgetary Controls
Grant agencies should establish a system to track expenditures against budget and / or funded amounts.
Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to include drawing down
grant funds in excess of:
a) Total funds authorized on the Statement of Grant Award?
_ Yes
No
b) Total funds available for any budget category as stipulated on the Statement of Grant Award?
_ Yes
No
If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action
will be taken to ensure accountability.
Enter your explanation:
Section 5: Internal Controls
Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For example, one person should
not have authorization to sign checks and make deposits.
Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)?
Select the appropriate response:
_ Yes
No
Is there separation of responsibility in the receipt, payment, and recording of costs?
Select the appropriate response:
_ Yes
No
If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will
be taken to ensure accountability.
Enter your explanation:
Budget Details Information
Budget Information by Budget Line Item:
https:Hegrants.gov.texas.gov/project/GrantPri ntableSum m ary.aspx?Pri ntC ode= O&gh= 9C-83-89- BO -AD -9D- 1 8 -6F -AC -6D -77-9A- C 7 -OF- F 1-6C&Pri ntPageH ea.. 9/11
5/16/2016 eGrants - Project Summary (MAKE SURE YOU CLOSE THIS PAGE III)
CATEGORY
SUB CATEGORY
DESCRIPTION
CJD
CASH
MATCH
IN
KIND
MATCH
GPI
TOTAL
UNIT/%
$0.00
Network and
Data Storage System based off
Equipment
Server Software
of IT estimated storage
$41,250.00
$13,750.00
$0.00
$0.00
$55,000.00
100
and/or Licenses
capacity needs of 40 TB of
storage.
Network and
90 L3 BodyVision Body Worn
Equipment
Server Software
Cameras
$33,750.00
$11,250.00
$0.00
$0.00
$45,000.00
100
and/or Licenses
Source of Match Information
Detail Source of Match/GPI:
DESCRIPTION
MATCH TYPE
AMOUNT
City of Round Rock
Cash Match
$25,000.00
Summary Source of Match/GPI:
Total Report
Cash Match
In Kind
GPI Federal Share
GPI State Share
$25,000.00
$25,000.00
$0.00
$0.00
$0.00
Budget Summary Information
Budget Summary Information by Budget Category:
CATEGORY
CJD
CASH MATCH
IN-KIND MATCH
GPI
TOTAL
Equipment
$75,000.00
$25,000.00
$0.00
$0.00
$100,000.00
Budget Grand Total Information:
CJD
CASH MATCH
IN-KIND MATCH
GPI
TOTAL
$75,000.00
$25,000.00
$0.00
$0.00
$100,000.00
Condition Of Fundings Information
Condition of Funding / Project Requirement Date Created Date Met Hold Funds Hold Line Item Funds
hftps://egrants.gov.texas.gov/projectIGrantPri ntableSum mary.aspx?Pri ntCode=O&gh=9C-83-89-BO-AD-9D-18-6F-AC-6D-77-9A-C7-OF-F 1-6C&PrintPageHa .. 10/11
5/16/2016 eGrants - Project Summary (MAKE SURE YOU CLOSE THIS PAGE III)
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