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R-05-02-10-12B1 - 2/10/2005RESOLUTION NO. R -05-02-10-12B1 WHEREAS, the City of Round Rock has previously entered into an Agreement for Engineering Services with Martinez, Wright & Mendez, Inc. for Phase 2 of the redesign of Sam Bass Road from Meadows Drive to IH - 35, and WHEREAS, Martinez, Wright & Mendez, Inc. has submitted Supplemental Agreement No. 3 to the Agreement for Engineering Services for a change in the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 3 with Martinez, Wright & Mendez, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 3 to the Agreement for Engineering. Services with Martinez, Wright & Mendez, Inc., a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 10th day of February, ' 05 NYLE .4151;-1, , ayor Ci so Round Rock, Texas • CHRISTINE R. MARTINEZ, City Secr ary @PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R50210B1.WPD/sc STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 3 TO AGREEMENT FOR ENGINEERING SERVICES FIRM: Martinez Wright & Mendez, Inc. ("Engineer") ADDRESS: 7700 Chevy Chase Drive, Suite 100, Austin, TX 78752 PROJECT: Redesign of Sam Bass Road from Meadows Drive to IH -35 This Supplemental Agreement No. 3 to Agreement for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Martinez Wright & Mendez, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed an Agreement for Engineering Services, hereinafter called the "Agreement", on the 8th day of May, 2003 for the Redesign of Sam Bass Road from Meadows Drive to IH -35 in the amount of $66,271.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on September 11, 2003 to amend the scope of services and to increase the compensation by $16,305.00 to a total of $82,576.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on September 23, 2004 to extend the contract date; and WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the scope of services and to modify the compensation by $67,862.00 to a total of $150,438.00; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Supplemental Agreement Martin ez Wright -S am Bas s-812 56 Rev.03/02/04 64836 II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $67,862.00 the lump sum amount payable under the Agreement for a total of $150,438.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. MARTINEZ WRIGHT & MENDEZ, INC. By: �� c d Ro ber�o O. d�ia7r/i/J�Z res r a(en 17fiL.iry ) 01003 -- Date 003 Date CITY OF ROUND ROCK APPROVED AS TO FORM: By: Nyle Maxwell, Mayor Stephan L. Sheets, City Attorney Date Supplemental Agreement Martinez Wright -Sam Bass -81256 2 Rev.03/02/04 64836 ADDENDUM TO EXHIBIT B Engineering Services The Engineer shall provide the following engineering services for the preparation of the plans specifications and estimate (PS & E) in accordance with the following: Item 1 - Prepare technical documents and estimates for water quality pond feasibility study. • Survey and prepare field notes and sketch for expanding the WQP to accommodate water treatment for parcels adjacent to parcel #11. • Redesign the WQP to accommodate water treatment for parcels adjacent to parcel #11. • Survey and prepare field notes and sketch for the new location of the WQP. Item 2 -Design replacement and/or rehabilitation of city water lines. At Sam Bass Road approx. 1,055 linear feet At Chisholm Trail approx. 535 linear feet At Galloping Road approx. 912 linear feet Single service replacements 40 Dual service replacements 4 - Design replacement and/or rehabilitation of city wastewater lines. At Sam Bass Road approx. 755 linear feet At Chisholm Trail approx. 800linear feet At Galloping Road approx. 1,085 linear feet Line Tap Replacements approx. 10 New line Taps approx. 2 Manhole Replacement approx. 11 New Manholes approx. 3 Manhole Tap and clean out w/ Traffic Boot Replacement approx. 3 New clean out with Traffic Boot 4 Assumptions: City of Round Rock will provide diameter for the new Water and Wastewater Line; no Water or WW Model are a part of this project. Addendum to Exhibi rk Schedule Sam Bass/Chisholm Trai 11111MOM MONSOON 1 20000 SOMMONN IMONON MONNE MENEM 120000 MOONS 120000 BMOONS MEMNON 120000 NUMMI MOWN NUMMI MOON= MOONS MONO 1=MOM 000000 MOONS EMMONS 0000000 M MOM NOMMEN MI MOO 2 MONO MOM= M MONO NOMMEN 0 0000 ONIONS Ililil ONO MONSEN NOM NIMMONSMOM NOMMEN' ADDENDUM TO EXHIBIT "D" FEE SCHEDULE 1. WQP feasibility Study; Survey, Field notes & Sketches, Etc. $11,553.00 2. Water & Wastewater Rehabilitation, Engineering Design, Bidding and construction Administration (a) Design $50,017.00 (b) Bidding $ 1,528.00 (c) Construction Administration $ 3,964.00 (d) Expenses (Printing/Copy Etc.) $ 800.00 3. Sub Consultants: (a) InTEC, Inc. (Geotech) $ 0.00 (b) WHM, Inc. (Signal) $ 0.00 Total Supplemental Amount $ 67,862.00 0 co 0 0o 0 00 OO0000 O V O Yt.N O O 0 N Y- 00 64 V3 C4 04 (A6i}� ER to 0 O 0 m W m Z W a x w w -Jm CD CO CO 2 w 0 0 0 0 0 R 0 0 0 0 O O nN O N M a t cin ER 6469. 0 O 17 W O ER J lII (0 III c�oW �cautS ca❑ ca0 a�h m E W ,m fr c {iw !II!1!'EII1!'IIII!I z 0-) V)16 40 R c E U m c 0 0 (0 N rn 2 N _ W CV ❑ OD N w Q 0 a Z O U 1- Z O U R 0 N 0 V OF Round Rock CO c O U c rn 0 O 0 m r 0 LI 0 2 w d q O 2 fl O 0) O 0 O Oo cry O N O o o m N rO (4 O O N 0 O CO fa _ N O 69 64 Y3 Z w w W C➢ Z U W 0 a z w U` (0 Z r z d W 0) Z w a w w W J m co D m w w S a O z 0 O m M 0 0 w Q S 0 z 0 U 0 z 0 0 sr J w -J w 0 Z co Q O O w 0 r Q O co r O m 0 0 N 0 O r O CO r O m N 0 0 0 N CO 69 0 N O TOTAL ESTIMATED FEE N N N J w w -J w 0 Z to 0 Q 0 0 w a Z CL D 0 x U w O cc d 1- 0 F- 10 CO co O = O O .-. Cl)) Cs O W N N W > CU 13 to O CD 00 03 cD (1) al E to O LL a) DATE: February 4, 2005 SUBJECT: City Council Meeting - February 10, 2005 ITEM: 12.6.1. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 to the Agreement with Martinez, Wright & Mendez, Inc. for Phase 2 of the redesign of Sam Bass Road from Meadows Drive to IH -35. Department: Transportation Services Staff Person: Tom Martin, Director of Transportation Services Justification: This project will reduce maintenance activities and costs for reconstructing the existing road. In addition, mobility will be increased by the construction of additional lanes, turn lanes and sidewalks. Supplemental Agreement #3 includes additional surveying for the water quality pond and engineering design for repairing and/or replacing the water and wastewater utilities located under or adjacent to the existing pavement. Funding: Cost: $67,862.00 Source of funds: Capital Project Funds (2001 G.O. Bond) Outside Resources: Martinez, Wright & Mendez Background Information: Martinez, Wright & Mendez, Inc. was contracted to provide Phase 1 and Phase 2 engineering services and construction administration under approved resolutions R -01- 05-24-12C3, R -03-05-08-15D1, R -03-09-11-10D1 and R -04-09-23-13F2. Public Comment: N/A STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 3 TO AGREEMENT FOR ENGINEERING SERVICES FIRM: Martinez Wright & Mendez, Inc. ("Engineer") ADDRESS: 7700 Chevy Chase Drive, Suite 100, Austin, TX 78752 PROJECT: Redesign of Sam Bass Road from Meadows Drive to IH -35 This Supplemental Agreement No. 3 to Agreement for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Martinez Wright & Mendez, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed an Agreement for Engineering Services, hereinafter called the "Agreement", on the 8th day of May, 2003 for the Redesign of Sam Bass Road from Meadows Drive to I1-1-35 in the amount of $66,271.00; And, WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 bn*September 11, 2003 to amend the scope of services and to increase the compensation by $16,305.00 to a Jotal of $82,576.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on September 23, 2004 to extend the contract date; and WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the scope of services and to modify the compensation by $67,862.00 to a total of $150,438.00; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Agreement is amended as follows: I. Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Supplemental Agreement MartinezWright-SamBass-81256 84)5-02.10 -MAO/ 1 Rev.03/02/04 64836 II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $67,862.00 the lump sum amount payable under the Agreement for a total of $150,438.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. MARTINEZ WRIGHT & MENDEZ, INC. By: ber 0, r`YIr/rr?er Date Jan / ry LYr/-a©S CITY OF R I D O i 101/r/ Nyell, Mayor J-10-05 By: Date Supplemental Agreement MartinezWright-SamBass-81256 2 APP t O ED AS TO ' ORM: 1 Step `. n L. Sheets, City Attorney Rev.03/02/04 64836 ADDENDUM TO EXHIBIT B Engineering Services The Engineer shall provide the following engineering services for the preparation of the plans specifications and estimate (PS & E) in accordance with the following: Item 1 • Prepare technical documents and estimates for water quality pond feasibility study. • Survey and prepare field notes and sketch for expanding the WQP to accommodate water treatment for parcels adjacent to parcel #11. • Redesign the WQP to accommodate water treatment for parcels adjacent to parcel #11. • Survey and prepare field notes and sketch for the new location of the WQP. Item 2 -Design replacement and/or rehabilitation of city water lines. At Sam Bass Road approx. 1,055 linear feet At Chisholm Trail approx. 535 linear feet At Galloping Road approx. 912 linear feet Single service replacements 40 Dual service replacements 4 - Design replacement and/or rehabilitation of city wastewater lines. At Sam Bass Road approx. 755 linear feet At Chisholm Trail approx. 8001inear feet At Galloping Road approx. 1,085 linear feet Line Tap Replacements approx. 10 New line Taps approx. 2 Manhole Replacement approx. 11 New Manholes approx. 3 Manhole Tap and clean out w/ Traffic Boot Replacement approx. 3 New clean out with Traffic Boot 4 Assumptions: City of Round Rock will provide diameter for the new Water and Wastewater Line; no Water or WW Model are a part of this project. Addendum to Exhibit "C" Work Schedule Sam Bass/Chisholm Trail M._I IM.■■.E MIME MI= 0■■■■ ■EI.III IIIA 2222222 ME 1110 0.■■. 2.... MIME. ©MM2. 02222 2220. MUM ■■MM■. M.■■. 222I2E 02II2 ■EM.■2 22222 ..Illi 20222 MUM DEIN MEM 2■■■■ I2II22 =MEM ■..■■■ 0 w■■. 10122I2 2 MEM 222222 M ■E■2 ■■2■■■ M MOM 002222 0 MEMO 222222 0 22I MEMO M ■■■ ■■MME.■ E■MMEN 2222222 i 0 m O 0 Q O N 0 m N 0) 0 v 0 a 0 0 O CC U 0 O U 0 -O 0 Q U) 0 0 0 w V) S a z 0 (1) Z 0 U ADDENDUM TO EXHIBIT "D" FEE SCHEDULE 1. WQP feasibility Study; Survey, Field notes & Sketches, Etc. $11,553.00 2. Water & Wastewater Rehabilitation, Engineering Design, Bidding and construction Administration (a) Design $50,017.00 (b) Bidding $ 1,528.00 (c) Construction Administration $ 3,964.00 (d) Expenses (Printing/Copy Etc.) $ 800.00 3. Sub Consultants: (a) InTEC, Inc. (Geotech) $ 0.00 (b) WHM, Inc. (Signal) $ 0.00 Total Supplemental Amount $ 67,862.00 11 �"'� -O CO CO O NIii.I.1li t i O C 1111111 VMfe. 64N Lc)CNs1 NN 64 o 000000V,• NN fA ACV 64 N M NWOA MNk 64 is -O0 63 o OOo•o• CO P C4 N 64 �Q p 64 N 64 QOOO � v: v). O im 63 N �� CO 64 N 6- O 00 O • 69- n �K O 000 CO M� N 64 0G0OO N 64 W g,64 O O EA Qo O= 1.0h co N CO 0 CO' CD CO VCO' ,4- 0 N 1 Technician !_111111 N CO ON N QDC.)N N O W1111 328 III 1 3M L U O M O Cont.) Task Graduate 1 Engineer o !___ • WQP for parcel #11; Redesign WQP; Survey and sketch for new location of WQf CO M N O 11111' 1 Project 1 Project RPLS Manager Engineer O O 00 O MN 64 O O h o V; 1111 .. O O V .. CO N N Frepare technical documents and estimate for WQP feasibility study Survey and prepare field notes and sketch to expand WQP Redesign WQP to accommodate WQ for parcels adjacent to parcel 11 o' n. m O. 5-..- I Survey and prepare field notes and sketch for new location WQP W W X w W CO CO 7 n Y I Iz- water and wastewater Rehabilitation, Engineering Design and Construction Adm. Water Lines a tion of City N I GI MANAGEMENT Project Administration CI MANAGEMENT Project Administration acks permit t and/rehabilitb 'Ian & Profiles retails ,ns & notes ate & Quantitie t and/rehabilit Ian & Profiles etails ns & notes N = 0S m elevations W W X W. U Q '`l' U y IE c l I •• • W N j I S W co UJ CO d Q R CO 'I -3 1 ' c co 00X' c co m W 1 CO N CO N xi y 69. 0 n ��E 0 0 o `1 N 0 csi O u> 0 N u3 •,,,,73.- CD 1-- .0. n o '40 6 co 4 11.5 WARRANTY PERIOD ASSISTANCE - LEVEL 1 ITBD TBD , Q o CO; N 0 0 N U2 CO 4 44I- w= 15 a.+ (.4m i 0 t co i°1i .N- 0, 04 0 M 0 C3 CO I- -d' (0 Manager 1.igineer 1 Engineer (Crew 1 Technician I Clerical 1 O LO O fH : w N N d : ¢ Z d- d' d' N A. - I 3981 36 TOTAL ESTIMATED FEE 0 a 0 0 O co ea 111 a EXHIBIT D (Cont. Task Breakdown 1 Survey Project Project 1 Graduate 1 3 M o O CO 674.N ;. N Hill' O O nj^^ 0 O N O0 E0- 0 N N d CO N N N N 224 O O O N N N 48 Il J Cr• O O N N CITY OF Round Rock Martinez, Wright & Mendez, Inc. Date: 1/24/05 10:46 AM Billing Rate per Hour Task Description Prepare Drawings/Spec. for reproduction REIMBURSABLE EXPENSES PRINTING Lo co = Cl_ (D z CONTRACT ADMINISTRATION ASSISTANCE for W -WW PROJECT OBSERVATIONS AND REPORTING PROJECT COMPLETION INSPECTION - PUNCH LIST 1.4 CONSTRUCTION PHASE 11.5 WARRANTY PERIOD ASSISTANCE - LEVEL 1 1 Project Administration PRECONSTRUCTION MEETING Attend Meeting Prepare / Distribute Minutes — 1 Project Administration 1 WARRANTY PERIOD ASSISTANCE PROJECT MANAGEMENT I N< N c m w 1Site Visits 1 (SUBMITTAL REVIEW Shop Drawings IIF° 0 cn O m y o c o O1 x m p Z CO = 0. 0 z CO. clW Z 0 O 0 U te 1' -co, z Q0 V . ITOTAL PROJECT 1