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R-05-01-13-10A1 - 1/13/2005RESOLUTION NO. R -05-01-13-10A1 WHEREAS, the current scoreboard at the Dell Diamond stadium is in need of repair, and WHEREAS, the repair of the scoreboard consists of replacing the current obsolete video display system ("System"), and WHEREAS, the replacement of the System is a high technology procurement under the terms of Chapter 252 of the Local Government Code, and WHEREAS, the City of Round Rock has duly advertised for competitive sealed proposals for the System, and WHEREAS, Barco Media, L.L.C. has submitted the lowest proposal and the proposal which provides the best value to the City, and WHEREAS, the City Council wishes to accept the proposal of Barco Media, L.L.C., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the proposal of Barco Media is hereby accepted and the City Manager is hereby authorized and directed to issue a purchase order to Barco Media, L.L.C. for the purchase of a video display system for the Dell Diamond stadium. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. @PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/1250113A1.WPD/s1s RESOLVED this 13th day of Januar , 2005. A ►E ,T: n A L, Mayor C=y of Round Rock, Texas LCL CHRISTINE R. MARTINEZ, City Secretary 2 BARE® Visibly yours Barco Media, LLC 1651 North 1000 West Date: 12/20/04 Logan, UT 84321 Quote #: SB -3295 -AA Dwg#: A -B059-01 B Ph#: (435) 753-2224 Fx#: (435) 753-1035 Customer: Round Rock Express Salesman: Jim Weigel Quotation Response Thank you for your inquiry. We are pleased to offer the following : Item QTY Description 1 ' , 1 Slite 22 TrueColor Video Display with a pixel pitch of 22mm producing a 210 x 280 image with an active area of 15'5" x 20'7" 2 1 Barco Sports Display Controller 3 2 Days of On -Site Operator Training 4 1 Freight, FOB Round Rock, TX 5 1 3 Years Parts and Labor Warranty 6 1 Spare Parts Package 7 1 Installation Total Price $187,207 Options: Slite 14 TrueColor Video Display with a virtual pixel pitch of 14mm producing ADD $1,709 a 336 x 448 image with an active area of 15'5" x 20'7" New 10' x 36' LED Scoreboard ADD $22,525 * Price Does Not include any applicable taxes ` Standard Terms: 50% Down, 40% Upon Shipping, * Pricing is good for 90 days 10% Upon Acceptance Thank You Jim Weigel City of Round Rock Purchasing Department 221 E. Main Street Round Rock, TX 78664 Howard Baker Phone: 512-218-5455 Fax: 512-218-7028 Email: howardb©round-rock.tx.us 13. DAKTRONICS, INC. Equipment List # 171293-1 December 20, 2004 EQUIPMENT/SOFTWARE UST INCLUDED IN BID Base Bid Equipment: 1 (One) Baseball Video Board Daktronics Model #AF-5010-208x272-23-RGB-1024 Pixel Dimensions: 208 pixels high by 272 pixels wide Pixel Pitch: 23mm LED Color is red, green and blue Display Dimensions: 17' H x 22' W Active Area: 15'7" H x 20'4" W 1 (One) Venus 7000 Software Controller 1 (One) V -Link Video Processor 1 (One) Color Monitor Spare Parts Package. Package to include: 6 (Six) LED Modules 16x16 23mm 3 (Three) Power Supplies 1 (One) Line Controllers 1 (One) Data Dist' ibutor 1 (One) VMAX 3 Output Card 12 (Twelve) Ribbon Cables Installation: • Onsite Installation Supervision • Onsite Animation Training • Physical Installation • Electrical Installation Terminate Existing 120/208 3 Phase Power Services: • Crating and Shipping • Daktronics Project Management • Engineering Design Assistance Structural Design Mechanical Design Software Design • Customer Service Assistance • Parts Exchange Program • Help Desk • Factory Trained Service City of Round Rock Page 2 of 2 Equipment List #171293-1 Animation/Content Creation: • 45 (Forty -Five) Standard Animations 25 (Twenty -Five) Baseball Animations 10 (Ten) Crowd and Cheer Animations 10 (Ten) General Concession and Background Animations 1 (One) Static Team Logo Warranty: • 3 (Three) Year Platinum Parts and Labor Warranty Total Base Bid .$206,500 Options Option 1 (Add To Total Base Bid): Upgrade 23mm pixel pitch to 20mm pixel pitch add $48,000 Option 2 (Add To Total Base Bid): Upgrade 23mm pixel pitch to 16mm pixel pitch add $131,000 DATE: January 6, 2005 SUBJECT: City Council Meeting - January 13, 2005 ITEM: 10.A.1. Consider a resolution authorizing the City Manger to issue a purchase order to Barco Media, L.L.C. for a new video display system for the scoreboard at Dell Diamond. Department: Administration Staff Person: Jim Nuse, City Manager David Kautz, Assistant City Manager/Chief Financial Officer Justification: The Video Display System replaces the existing system at Dell Diamond. The two following competitive quotes from reputable companies were received and analyzed. Barco Media proposal: $187,207 Daktronics proposal: $206,500 The Barco Media System is being recommended for acceptance. A company representative will be available at the meeting to address Council questions. Funding: Cost: $187,207.00 Source of funds: Hotel Occupancy Tax/Capital Repair Account Outside Resources: N/A Background Information: The existing video display system can no longer be restored to full performance through maintenance and repair. Public Comment: N/A