R-05-01-13-10E1 - 1/13/2005RESOLUTION NO. R -05-01-13-10E1
WHEREAS, the City of Round Rock has previously entered into an
Agreement for Engineering Services with Espey Consultants, Inc. for the
Hester's Crossing Channel Improvements Project, and
WHEREAS, Espey Consultants, Inc. has submitted Supplemental
Agreement No._1 to the Agreement for Engineering Services for a change
in the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 1 with Espey Consultants, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to the Agreement for
Engineering Services with Espey Consultants, Inc., a copy of same being
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 13th day of January, • 05
ST: .
Cit
CHRISTINE R. MARTINEZ, City Secret
@PFDeSktOp\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R50113E1.WPD/rmC
Y
, ayor
of. Round Rock, Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: Espey Consultants, Inc. ("Engineer")
ADDRESS: 3809 South rd Street, Suite B-300, Austin, TX 78704
PROJECT: Hester's Crossing Channel Improvements
This Supplemental Agreement No. 1 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and Espey Consultants,
Inc., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 12th day of February, 2004 for the Hester's Crossing
Channel Improvements Project in the amount of $11,104.46; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services, to increase the compensation by $3,300.00 to a total of $14,404.46, and to
modify the provision for notices to proceed; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
I.
Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$3,300.00 the lump sum amount payable under the Agreement for a total of $14,404.46, as
shown by the attached Addendum to Exhibit D.
III.
Article 7, Notice to Proceed shall be amended to read as follows:
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued
a written Notice to Proceed regarding such task. The City shall not be responsible for work
Supplemental Agreement
Espey-hester's crsg channel improve; 78038
i
EXHIBIT
111 A 11
1
Rev.03/02/04
64836
performed or costs incurred by Engineer related to any task for which a Notice to Proceed has
not been issued.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
ESPEY CONSULTANTS. INC.
By:
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Nyle Maxwell, Mayor
Date
Supplemental Agreement
Espey-hester's crsg channel improve; 78038
2
Stephan L. Sheets, City Attorney
Rev.03/02/04
64836
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
Services Performed By Professional Engineering Firm. Professional Engineering Firm agrees
to perform the following services:
A. ECI in General will provide support services in the construction contract bidding
process.
B. ECI will develop a Pre -Bid Conference Agenda.
C. ECI will attend and co -host the Pre -Bid Conference.
D. ECI will attend the Pre -Bid Conference as the Design Engineer on the Project to
answer all profession related questions about the design, plans, and specifications.
E. ECI will prepare any required draft addendum after the Pre -Bid Conference.
F. ECI will finalize the addendum after approval by the CORR of the draft addendum
and send a copy of said finalized addendum to each of the known plan holders on or
before the Friday of the same week as the Pre -Bid Conference.
G. ECI will provide a Bid Tab Form for the Bid Opening.
H. ECI will attend and co -host the Bid Opening and reading.
I. ECI will take, tabulate, and certify the extension for all items on all of the Bids.
J. ECI will return all of the original bid packets with assurances to the CORR.
K. ECI will evaluate the bids and make a written recommendation to the CORR.
L. ECI will be present and available for questions at the CORR City Council meeting
when the result of the bids and recommendation is present to the CORR City Council.
M. ECI will assist in the preparation of the five sets of contract documents by providing
CORR with contract section of the Bid Manual after it has been modified with the
City Council selected Contractor's Information, including authorized signers name
and title.
N. ECI will provide the CORR with electronic and hard copy of the final contract plans
and specifications.
O. ECI will provide the CORR with two sets of the plans, one on 11" x 17" paper and
the other on 22" x 34" paper, unless otherwise agreed to by the CORR.
P. ECI will provide the CORR one hard copy set of documents (other than plans) it
produces related to the services included in this supplemental agreement on 8 '/2" x
11" paper, unless otherwise agreed to by the CORR.
Q. ECI will provide the CORK two electronic copies of documents it produces related to
the services included in this supplemental agreement, one via email and the other via
CD.
Deliverables & Contact Information Exchange:
A. Point of Contact: For verbal questions and draft informal review copies use the
telephone numbers noted below as follows:
William J. Dobrowolski III, PE, Senior Engineer, at:
Voice:
Main Office Line: (512) 218 — 5555
Direct Line: (512) 218 — 6601
Fax:
Main Office Line: (512) 218 — 5563
B. All Hard Copies and CD Soft Copies: Final Product and Formal Review Documents
and CDs for this work are to be delivered at the front counter of the Public Word
Administration Building address for Public Work, Engineering and Developmental
Services, % William J. Dobrowolski III, PE, Senior Engineer, 2008 Enterprise Drive,
Round Rock, 78664.
C. Electronically Delivered Soft Copies and Email Communication: All email
communications and soft copies of the final product and review documents may be
sent over the internet % William J. Dobrowolski III, PE, Senior Engineer, via
wdobrowolski@round-roek.tx.us.
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Fee according to the original contract for this project, dated February 12, 2004 is $11,104.46
Additional fee as a result of this Supplemental Agreement No. 1 is $3,300.00
The new total fee for this project will be $14,404.46
Compensation By CORR. CORR agrees to compensate ECI for said services for this Supplemental
Agreement No. 1 as follows:
A. Office Work: an estimated 24 hours at $100. 00 / hr or approximately $2,400.00
B. Meeting: an estimated 8 hours at $100.00 / hr or approximately $800.00
C. Travel & Reimbursables (courier, printing, etc.): an estimated 160 miles at $0.36 / mile
plus other reimbursables or approximately $100.00
D. Total Fee (Not to Exceed): (No Sales Tax) $3,300.00
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N
HESTER'S CROSSING
'ROUND ROCK,TEXAS
NTS CHANNEL IMPROVEMENTS
C:/Sharon-Working/Counoll Maps/Hesters Crossing Channel Improv mxd
DATE: January 6, 2005
SUBJECT: City Council Meeting - January 13, 2005
ITEM: *10.E.1. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 1 to the Agreement for Engineering
Services with Espey Consultants, Inc. for the Hester's Crossing
Channel Improvements Project.
Department: Engineering and Development Services
Staff Person: Tom Word, Chief of P.W. Operations
Danny Ha!den, P.E., City Engineer
Justification:
Espey Consultants, Inc. was contracted by the City to provide design of channel
improvements and regulatory permitting for the Hester's Crossing Channel. The
improvements were designed to restore the existing drainage channel to prevent
continued erosion of the channel.
This Supplemental Agreement No. 1 is for the provision of support services by Espey
Consultants in the construction contract bidding process. Their services include preparing
agenda and attending Pre -Bid Conference, preparing necessary addendums, attending
Bid Opening, evaluating Bids and making a written recommendation to the City.
Funding:
Cost: $3,300.00
Source of funds: Regional Stormwater Detention Program
Outside Resources: Espey Consultants, Inc.
Background Information:
An open channel exists just west of Rawhide Drive between Hester's Crossing and Old
West Drive that has experienced significant erosion to the point that abutting properties
are being adversely affected. The original agreement provided necessary engineering for
design of channel improvements and permitting through regulatory agencies but did not
include bidding phase services. The City Council approved the agreement with Espey
Consultants on February 12, 2004.
Public Comment: N/A
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: Espey Consultants, Inc. ("Engineer")
ADDRESS: 3809 South 2nd Street, Suite B-300, Austin, TX 78704
PROJECT: Hester's Crossing Channel Improvements
This Supplemental Agreement No. 1 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and Espey Consultants,
Inc., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 12th day of February, 2004 for the Hester's Crossing
Channel Improvements Project in the amount of $11,104.46; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services, to increase the compensation by $3,300.00 to a total of $14,404.46, and to
modify the provision for notices to proceed; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
I.
Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$3,300.00 the lump sum amount payable under the Agreement for a total of $14,404.46, as
shown by the attached Addendum to Exhibit D.
III.
Article 7, Notice to Proceed shall be amended to read as follows:
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued
a written Notice to Proceed regarding such task. The City shall not be responsible for work
Supplemental Agreement
Espey-hester's crsg channel improve; 78038
R -05-01-1S-1061
>
Rev.03/02/04
64836
performed or costs incurred by Engineer
not been issued.
IN WITNESS WHEREOF, the City
Agreement in duplicate.
ESPEY CONSULTANTS, INC.
By:
Date
CITY OF
By:
related to any task for which a Notice to Proceed has
and the Engineer have executed this Supplemental
axwell, Mayor
Supplemental Agreement
Espey-hester's crsg channel improve; 78038
2
VED AS RFOilRM:
L.
Steph n L. Sheets, City Attorney
Rev.03/02/04
64836
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
Services Performed By Professional Engineering Firm. Professional Engineering Firm agrees
to perform the following services:
A. ECI in General will provide support services in the construction contract bidding
process.
B. ECI will develop a Pre -Bid Conference Agenda.
C. ECI will attend and co -host the Pre -Bid Conference.
D. ECI will attend the Pre -Bid Conference as the Design Engineer on the Project to
answer all profession related questions about the design, plans, and specifications.
E. ECI will prepare any required draft addendum after the Pre -Bid Conference.
F. ECI will finalize the addendum after approval by the CORR of the draft addendum
and send a copy of said finalized addendum to each of the known plan holders on or
before the Friday of the same week as the Pre -Bid Conference.
G. ECI will provide a Bid Tab Form for the Bid Opening.
H. ECI will attend and co -host the Bid Opening and reading.
I. ECI will take, tabulate, and certify the extension for all items on all of the Bids.
J. ECI will return all of the original bid packets with assurances to the CORR.
K. ECI will evaluate the bids and make a written recommendation to the CORR.
L. ECI will be present and available for questions at the CORR City Council meeting
when the result of the bids and recommendation is present to the CORR City Council.
M. ECI will assist in the preparation of the five sets of contract documents by providing
CORR with contract section of the Bid Manual after it has been modified with the
City Council selected Contractor's Information, including authorized signers name
and title.
N. ECI will provide the CORR with electronic and hard copy of the final contract plans
and specifications.
O. ECI will provide the CORR with two sets of the plans, one on 11" x 17" paper and
the other on 22" x 34" paper, unless otherwise agreed to by the CORR.
P. ECI will provide the CORR one hard copy set of documents (other than plans) it
produces related to the services included in this supplemental agreement on 8 '/2" x
11" paper, unless otherwise agreed to by the CORR.
Q. ECI will provide the CORR two electronic copies of documents it produces related to
the services included in this supplemental agreement, one via email and the other via
CD.
Deliverables & Contact Information Exchange:
A. Point of Contact: For verbal questions and draft informal review copies use the
telephone numbers noted below as follows:
William J. Dobrowolski III, PE, Senior Engineer, at:
Voice:
Main Office Line: (512) 218 — 5555
Direct Line: (512) 218 — 6601
Fax:
Main Office Line: (512) 218 — 5563
B. All Hard Copies and CD Soft Copies: Final Product and Formal Review Documents
and CDs for this work are to be delivered at the front counter of the Public Word
Administration Building address for Public Work, Engineering and Developmental
Services, % William J. Dobrowolski III, PE, Senior Engineer, 2008 Enterprise Drive,
Round Rock, 78664.
C. Electronically Delivered Soft Copies and Email Communication: All email
communications and soft copies of the final product and review documents may be
sent over the internet % William J. Dobrowolski III, PE, Senior Engineer, via
wdobrowolski @round-rock.tx.us.
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Fee according to the original contract for this project, dated February 12, 2004 is $11,104.46
Additional fee as a result of this Supplemental Agreement No. 1 is .. $3,300.00
The new total fee for this project will be $14,404.46
Compensation By CORR. CORR agrees to compensate ECI for said services for this Supplemental
Agreement No. 1 as follows:
A. Office Work: an estimated 24 hours at $100. 00 / hr or approximately $2,400.00
B. Meeting: an estimated 8 hours at $100.00 / hr or approximately $800.00
C. Travel & Reimbursables (courier, printing, etc.): an estimated 160 miles at $0.36 / mile
plus other reimbursables or approximately $100.00
D. Total Fee (Not to Exceed): (No Sales Tax) $3,300.00