R-06-02-23-10B1 - 2/23/2006RESOLUTION NO. R -06-02-23-10B1
WHEREAS, the City of Round Rock has been previously awarded grant
funds from the Texas Engineering Extension Service through the 2004
State Homeland Security Program, and
WHEREAS, administration of said grant has been transferred from
the Texas Engineering Extension Service to the Governor's Division of
Emergency Management, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Grant Award Notice from the Governor's Division of
Emergency Management, a copy of same being attached hereto as Exhibit
Il
and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 23rd day of February, 006
R
MAXWELL, Mayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secre
@PFDesktop\::ODMA/WORLDOX/0:/WDOX/RESOLUTI/R60223B1.WOD/SC
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT PROGRAM
(HSGP)
1. SUB -RECIPIENT NAME AND ADDRESS:
The Honorable Nyle Maxwell
Mayor, City of Round Rock
221 E. Main St.
Round Rock, TX 78664
2. FEDERAL GRANT TITLE:
2004 HSGP - 63500- Round Rock
HOMELAND SECURITY GRANT PROGRAM
3A. FEDERAL GRANT AWARD NUMBER:
2004 -GE -T4-4015
3B. FEDERAL GRANTING AGENCY:
OFFICE FOR DOMESTIC PREPAREDNESS (ODP)
DEPARTMENT OF HOMELAND SECURITY (DHS)
10. SPECIAL CONDITIONS
This Sub award is subject to the ODP FY 2004 Homeland Secui
Kit can be accessed at http://www.ojp.usdoj.gov/odp/grants_prc
release, update, amend or clarify grants and programs whic
http://www.ojp.usdoj.gov/odp/docs/bulletins.htm and are incorp<
to the Federal Grant Award and to the grant guidance imposed u
11. STATUTORY AUTHORITY FOR GRANT
This project is supported under Public Law 108-90, the .Departmf
12. A-133 REPORTING REQUIREMENT:
All sub -recipients must submit an audit report to the Federal Au
in one fiscal year. The Federal Audit Clearinghouse submission
must be submitted to GDEM - SAA each year this grant is acti'
OMB Circular A-133.
13. METHOD OF PAYMENT
Primary method is reimbursement. See the enclosed instructions
14. DEBARMENT / SUSPENSION CERTIFICATION:
By signing in block 19 below, the sub -recipient official certifies
system at http://www.epls.gov.
15. NON -SUPPLANTING CERTIFICATION:
By signing in block 19 below, the sub -recipient official certifies
replace (supplant) funds that have been appropriated for the sa
certifying that a reduction in non-federal resources occurred for re
AGENCY APPROVAL
16. APPROVING GDEM OFFICIAL
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
18. SIGNATT PPROVI G GDEM OFFICIAL
21. AWARD BREAKDOWN
1
CFDA 97.073 SHSP 2004 $83,636.58
CFDA 97.074 LETPP 2004 $28,146.00
2004 HSGP Notice of Sub -Recipient Award
Grant Award Notice
For
Round Rock
4. SUB -AWARD NUMBER: 2004 HSGP - 63500
5. PERFORMANCE PERIOD: FROM DEC. 1, 2003 — FEB. 28, 2006
BUDGET PERIOD: FROM DEC. 1, 2003 — FEB. 28, 2006
6. DATE OF FEDERAL AWARD TO GDEM:
DECEMBER 28, 2005
7. AMOUNT OF SUBAWARD:
$111,782.58
8. SUBAWARD DATE
JANUARY 16, 2006
9. ACTION
INITIAL AWARD
ity Grant Program Guidelines and
)grams.htm. The ODP periodically
h it administers. ODP's Information
>rated by reference into this Sub
>on GDEM by DHS.
Application Kit. The Guidelines and
publishes Information Bulletins to
Bulletins can be accessed at
award. This Sub award is also subject
nt of Homeland Security Appropriations Act of 2004.
lit Clearinghouse if they expended more than $500,000 in federal funds
requirements can be found at http://harvester.census.gov/sac/. A report
'e. Sub -recipient shall comply with the audit requirements set forth in
for the process to follow in the submission of invoices.
hat any contractors utilized are not listed on the excluded parties listed
federal funds will be used to supplement existing funds, and will not
me purpose. Sub -recipient may be required to supply documentation
asons other than the receipt or expected receipt of federal funds.
SUB -RECIPIENT ACCEPTANCE
7.TYPED NAME AND TITLE OF AUTHORIZED
SUB -RECIPIENT OFFICIAL
Nyle Maxwell, Mayor
J. SIGNATURE ,OF AUTHORIZED
SUB -RECIPIENT, OFFICIAL
20. DATE
EXHIBIT
kl
,,An
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT PROGRAM
(HSGP)
AWARD NUMBER 2004 HSGP —63500
AWARD DATE: JANUARY 16, 2006
2004 HSGP - 63500- Round Rock
Grant Award Notice
For
Round Rock
SPECIAL CONDITIONS
1) Purpose: Sub -grant funds will be used to (a) provide assistance for homeland security and emergency operations
planning; (b) purchase specialized equipment to enhance the capability of state and local agencies to prevent,
respond to and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear,
explosive (CBRNE) and cyber attacks; (c) provide assistance for costs related to design, development and
conduct of a state CBRNE and cyber security training programs and attendance at ODP sponsored CBRNE
training courses; (d) provide assistance for cost related to the design, development, conduct and evaluation of
CBRNE and cyber security exercises; (e) provide assistance for costs associated with implementing state
homeland security assessments and strategies.
2) Overview: Funds provided shall be used to provide law enforcement and emergency response communities with
enhanced capabilities for detecting, deterring, disrupting, and preventing acts of terrorism as described in the
Federal Program Guidelines, specifically: planning, equipment, training and exercise needs. All costs under these
categories must be eligible under OMB Circular No. A-87 Attachment A, located at
http://www.whitehouse.gov/omb/circulars/index.html.
3) The Notice of Sub -recipient Award is only an offer until the sub -recipient returns the signed copy of the
Notification of Sub -recipient Award in accordance with the date provided in the transmittal letter.
4) Sub -recipient agrees to comply with any additional requirements set by their council of governments, i.e. mutual
aid agreements and UASI working group approvals.
5) Sub -recipient agrees to comply with the applicable financial and administrative requirements set forth in the
current edition of the Office of Justice Programs (OJP) Financial Guide located at http://www.ojp.usdoj.gov/oc/.
6) Sub -recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP
Financial Guide.
7) Sub -recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the
authorized sub -recipient representative.
8) Sub -recipient agrees to make no request for reimbursement for goods or services procured by sub -recipient prior
to the performance period start date of this agreement.
9) Sub -recipient agrees to comply with the U.S. Department of Homeland Security Fiscal Year 2004 Urban Areas
Security Initiative Grant Program Guidelines and Application Kit and the Notice of Award from ODP to GDEM.
10) Sub -recipient agrees to monitor the activities of program participants as necessary to ensure that federal awards
are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant
agreements and that the performance goals are achieved.
11) Notwithstanding any other agreement provisions, the parties hereto understand and agree that GDEM's
obligations under this agreement are contingent upon the receipt of adequate funds to meet GDEM's liabilities
hereunder. GDEM shall not be liable to the Sub -recipient for costs under this Agreement which exceed the
amount specified in the Notice of Sub -recipient Award.
12) Projects identified in the Domestic Preparedness Assessment website (www.texasdpa.com) must identify and
relate to the goals and objectives indicated by the applicable Texas Homeland Security Strategic Plan for the
grant period of performance.
2004 HSGP Notice of Sub -Recipient Award
2004 HSGP - 63500- Round Rock
13) Sub -recipient agrees to comply with all reporting requirements and shall provide such information as required to
GDEM for reporting as noted in the 2004 Federal Grant Guidelines.
14) Sub -recipient must prepare and submit quarterly performance reports to GDEM for the duration of the grant
performance period or until all grant activities are completed and the grant is formally closed. Sub -recipient may
also be required to submit additional information and data requested by GDEM.
15) Sub -recipient agrees that exercise and training funds will be retained by GDEM (State Administrative Agency)
who will contract with National Emergency Response and Training Center (NERTC) to provide training and
exercise services for local jurisdictions.
16) Sub -recipient agrees that, during the performance period of this grant, any and all changes to their sub -recipient
agreement regarding planning, training, equipment, and exercises must be routed through the appropriate
reviewing authority, either the local Council of Government or Urban Areas Security Initiative (UASI) Working
Group.
17) During the performance period of this grant, sub -recipient must maintain an emergency management plan at the
Basic Level of planning preparedness, as prescribed by GDEM. This may be accomplished by a jurisdiction
maintaining its own emergency management plan or participating in an interjurisdictional emergency
management program that meets the required standards. If GDEM identifies deficiencies in the sub -recipient's
plan, sub -recipient will correct deficiencies within 60 days of receiving notice of such deficiencies from GDEM.
18) During the performance period of this grant, sub -recipient agrees that it will participate in a legally -adopted
county and/or regional mutual aid agreement.
19) If the sub -recipient is a participant in a UASI program, during the performance period of this grant, sub -recipient
agrees to adhere to the UASI strategy, goals, objectives, and implementation steps.
20) Sub -recipient agrees that, during the performance period of this grant, all communications equipment purchases
must be reviewed and approved by the UASI points of contact (voting members) Interoperability Committee.
21) GDEM may perform periodic reviews of sub -recipient performance of eligible activities and approved projects.
These reviews may include, without limitation: performance of on-site audit and compliance monitoring -
including inspection of all grant -related records and items, comparing actual sub -recipient activities to those
approved in the sub -award application and subsequent modifications if any, ensuring that advances have been
disbursed in accordance with applicable guidelines, confirming compliance with grant assurances, information
provided on performance reports and payment requests, needs and threat assessments and strategies.
22) GDEM may suspend or terminate sub -award funding, in whole or in part, or other measures may be imposed for
any of the following reasons: failing to comply with the requirements or statutory objectives of federal law,
failing to make satisfactory progress toward the goals or objectives set forth in the sub -award application, failing
to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false
certification in the application or other report or document.
23) GDEM will close a sub -award after receiving sub -recipient's final performance report indicating that all approved
work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the
reported information, and reconciling actual costs to awards modifications and payments. If the close out review
and reconciliation indicates that the sub -recipient is owed additional funds, GDEM will send the final payment
automatically to the sub -recipient. If the sub -recipient did not use all the funds received, GDEM will issue an
invoice to recover the unused funds.
24) Sub -recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of ODP.
2004 HSGP Notice of Sub -Recipient Award
2004 HSGP - 63500- Round Rock
25) The sub -recipient agrees that all allocations and use of funds under this grant will be in accordance with the Fiscal
Year 2004 Homeland Security Grant Program Guidelines and Application Kit and must support the goals and
objectives included in the State Homeland Security Strategy and the Urban Area Homeland Security Strategies.
26) When implementing Office of State and Local Government Coordination and Preparedness (SLGCP) funded
activities, the sub -recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights
Act, as amended. The sub -recipient is required to take reasonable steps to ensure persons of limited English
proficiency have meaningful access to language assistance services regarding the development of proposals and
budgets and conducting SLGCP funded activities.
27) The sub -recipient agrees that all publications created with funding under this grant shall prominently contain the
following statement: 'This Document was prepared under a grant from the SLGCP, United States Department of
Homeland Security. Point of view or opinions expressed in the document are those of the authors and do not
necessarily represent the official position or policies of SLGCP or the U.S. Department of Homeland Security.'
28) The sub -recipient agrees that any equipment purchased with grant funding shall be prominently marked as
follows: `Purchased with funds provided by the U.S. Department of Homeland Security.' Exceptions to this
requirement are limited to items where placing of the marking is not possible due to the nature of the equipment.
29) The sub -recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for the assessment or
evaluation of any activities within this project.
30) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed
justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds.
31) Sub -recipient acknowledges that SLGCP reserves a royalty -free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the
copyright in any work developed under an award or sub -award; and (2) any rights of copyright to which a
recipient or sub -recipient purchases ownership with Federal support. The Recipient agrees to consult with SLGCP
regarding the allocation of any patent rights that arise from, or are purchased with, this funding.
32) Sub -recipient shall provide the assurances required by ODP. Failure to comply may result in the withholding of
funds, termination of the award or other sanctions.
33) Sub -recipient must register as a user of the Texas Regional Response Network (TRRN) and identify all major
resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units
equipped and/or trained using grant funds (i.e. hazardous material, decontamination, search and rescue, etc.).
This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available
to other jurisdictions through mutual aid.
34) Sub -recipients must maintain an updated inventory of equipment purchased through this grant program.
35) If a financial hardship exists, a sub -recipient may request an advance of grant funds for expenditures incurred
under this program. Requests must be made in writing by the chief elected official and submitted to GDEM.
Letters must also indicate that a financial hardship exists for the sub -recipient's organization. GDEM will
determine whether an advance will be made.
36) If a sub -recipient is approved for an advance, the funds must be deposited in a separate interest bearing account
and are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements
for Grants and Cooperative Agreements to State and Local Governments, at
http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.htm1 and the Uniform Rule 28 CFR Part 70,
Uniform Administrative Requirements for Grants and Agreements (including sub -awards) with Institutions of
Higher Education, Hospitals, and other Nonprofit Organizations, at
http://www.access.gpo.gov/nary/cfr/waisidx_03/28cfr70_03.htmI . Any interest earned in excess of $100 must,
on a quarterly basis, be remitted to:
2004 HSGP Notice of Sub -Recipient Award
2004 HSGP - 63500- Round Rock
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
Sub -recipients must report any interest remitted to GDEM.
37) Notice. All notices or communication required or permitted to be given by either party hereunder shall be
deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by
overnight courier, such as Federal Express, to the other party at its respective address set forth below or to such
other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be
deemed to be received on the third business day following the date of mailing. Notices sent by overnight courier
shall be deemed received the following business day.
The Honorable Nyle Maxwell
Mayor, City of Round Rock
221 E. Main St.
Round Rock, TX 78664
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
PO Box 4087
Austin, TX 78773-0220
2004 HSGP Notice of Sub -Recipient Award
DATE: February 16, 2006
SUBJECT: City Council Meeting - February 23, 2006
ITEM: *10.B.1. Consider a resolution authorizing the Mayor to execute a Grant
Award Notice with the Governor's Division of Emergency
Management for the 2004 State Homeland Security Program.
Department: Fire
Staff Person: William Wusterhausen, Fire Marshal
Justification:
Staff recommends the approval for receipt of
Security Grant Program. This program allows
by the state in order to improve the ability to
Weapon of Mass Destruction.
Funding:
Cost: N/A
Source of funds: N/A
$1 11,782.58 fi-om the 2004 State Homeland
the jurisdiction to use grant funds retained
respond to potential terrorist use of a
Outside Resources: Governor's Division of Emergency Management/State Homeland
Security Grant Program.
Background Information:
The grant application through the Texas Engineering Extension Service was originally
approved in 2004 by city council and said grant was awarded. The State has transferred
all grants from the direction of Texas Engineering Extension Service to the Governor's
Division of Emergency Management. In order to complete the transfer, the current grant
is being closed out at TEEX and is being re -opened through the Governor's Division of
Emergency Management. This is the sub -recipient award acceptance to allow the
Governor's office to service these grants going forward. This is NOT a new grant.
Receipt of these grant funds enable the City to use federal grant funds to improve our
ability to respond to potential terrorist use of a Weapon of Mass Destruction by providing
some of the equipment needed to respond to such events at no cost to the city.
Public Comment: N/ A
2004 HSGP - 63500- Round Rock
2004 HSGP Notice of Sub -Recipient Award
R0/9 -0a -a3 -i0$!
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT PROGRAM
(HSGP)
Grant Award Notice
For
Round Rock
1. SUB -RECIPIENT NAME AND ADDRESS:
The Honorable Nyle Maxwell
Mayor, City of Round Rock
221 E. Main St.
Round Rock, TX 78664
4. SUB -AWARD NUMBER: 2004 HSGP - 63500
5. PERFORMANCE PERIOD: FROM DEC. 1, 2003 - FEB. 28, 2006
BUDGET PERIOD: FROM DEC. 1, 2003 - FEB. 28, 2006
2. FEDERAL GRANT TITLE:
HOMELAND SECURITY GRANT PROGRAM
6. DATE OF FEDERAL AWARD TO GDEM:
DECEMBER 28, 2005
3A. FEDERAL GRANT AWARD NUMBER:
2004 -GE -T4-4015
7. AMOUNT OF SUBAWARD:
$111,782.58
3B. FEDERAL GRANTING AGENCY:
OFFICE FOR DOMESTIC PREPAREDNESS (ODP)
DEPARTMENT OF HOMELAND SECURITY (DHS)
8. SUBAWARD DATE
JANUARY 16, 2006
9. ACTION
INITIAL AWARD
10. SPECIAL CONDITIONS
This Sub award is subject to the ODP FY 2004 Homeland Security Grant Program Guidelines and Application Kit. The Guidelines and
Kit can be accessed at http://www.ojp.usdoj.gov/odp/grants_programs.htm. The ODP periodically publishes Information Bulletins to
release, update, amend or clarify grants and programs which it administers. ODP's Information Bulletins can be accessed at
http://www.ojp.usdoj.gov/odp/docs/bulletins.htm and are incorporated by reference into this Sub award. This Sub award is also subject
to the Federal Grant Award and to the grant guidance imposed upon GDEM by DHS.
11. STATUTORY AUTHORITY FOR GRANT
This project is supported under Public Law 108-90, the Department of Homeland Security Appropriations Act of 2004.
12. A-133 REPORTING REQUIREMENT:
All sub -recipients must submit an audit report to the Federal Audit Clearinghouse if they expended more than $500,000 in federal funds
in one fiscal year. The Federal Audit Clearinghouse submission requirements can be found at http://harvester.census.gov/sac/. A report
must be submitted to GDEM - SAA each year this grant is active. Sub -recipient shall comply with the audit requirements set forth in
OMB Circular A-133.
13. METHOD OF PAYMENT
Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of invoices.
14. DEBARMENT / SUSPENSION CERTIFICATION:
By signing in block 19 below, the sub -recipient official certifies that any contractors utilized are not listed on the excluded parties listed
system at http://www.epls.gov.
15. NON -SUPPLANTING CERTIFICATION:
By signing in block 19 below, the sub -recipient official certifies federal funds will be used to supplement existing funds, and will not
replace (supplant) funds that have been appropriated for the same purpose. Sub -recipient may be required to supply documentation
certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
AGENCY APPROVAL
SUB -RECIPIENT ACCEPTANCE
16. APPROVING GDEM OFFICIAL
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
17.TYPED NAME AND TITLE OF AUTHORIZED
SUB -RECIPIENT OFFICIAL
Nyle Maxwell, Mayo r
18. SIGNAT - PPROVIG GDEM OFFICIAL
19. SIGN, TU' E OF AU ' ORIZED
:U:7'' I TO' Mal,
Avec/
20. DATE
"' —060
21. AWARD BREAKDOWN
CFDA 97.073 SHSP 2004 $83,636.58
CFDA 97.074 LETPP 2004 $28,146.00
2004 HSGP Notice of Sub -Recipient Award
R0/9 -0a -a3 -i0$!
GOVERNOR'S DIVISION OF EMERGENCY
MANAGEMENT (GDEM)
HOMELAND SECURITY GRANT PROGRAM
(HSGP)
AWARD NUMBER 2004 HS GP —63500
AWARD DATE: JANUARY 16, 2006
2004 HSGP - 63500- Round Rock
Grant Award Notice
For
Round Rock
SPECIAL CONDITIONS
1) Purpose: Sub -grant funds will be used to (a) provide assistance for homeland security and emergency operations
planning; (b) purchase specialized equipment to enhance the capability of state and local agencies to prevent,
respond to and mitigate incidents of terrorism involving the use of chemical, biological, radiological, nuclear,
explosive (CBRNE) and cyber attacks; (c) provide assistance for costs related to design, development and
conduct of a state CBRNE and cyber security training programs and attendance at ODP sponsored CBRNE
training courses; (d) provide assistance for cost related to the design, development, conduct and evaluation of
CBRNE and cyber security exercises; (e) provide assistance for costs associated with implementing state
homeland security assessments and strategies.
2) Overview: Funds provided shall be used to provide law enforcement and emergency response communities with
enhanced capabilities for detecting, deterring, disrupting, and preventing acts of terrorism as described in the
Federal Program Guidelines, specifically: planning, equipment, training and exercise needs. All costs under these
categories must be eligible under OMB Circular No. A-87 Attachment A, located at
http://www.whitehouse.gov/omb/circulars/index.html.
3) The Notice of Sub -recipient Award is only an offer until the sub -recipient returns the signed copy of the
Notification of Sub -recipient Award in accordance with the date provided in the transmittal letter.
4) Sub -recipient agrees to comply with any additional requirements set by their council of governments, i.e. mutual
aid agreements and UASI working group approvals.
5) Sub -recipient agrees to comply with the applicable financial and administrative requirements set forth in the
current edition of the Office of Justice Programs (OJP) Financial Guide located at http://www.ojp.usdoj.gov/oc/.
6) Sub -recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of
States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP
Financial Guide.
7) Sub -recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the
authorized sub -recipient representative.
8) Sub -recipient agrees to make no request for reimbursement for goods or services procured by sub -recipient prior
to the performance period start date of this agreement.
9) Sub -recipient agrees to comply with the U.S. Department of Homeland Security Fiscal Year 2004 Urban Areas
Security Initiative Grant Program Guidelines and Application Kit and the Notice of Award from ODP to GDEM.
10) Sub -recipient agrees to monitor the activities of program participants as necessary to ensure that federal awards
are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant
agreements and that the performance goals are achieved.
11) Notwithstanding any other agreement provisions, the parties hereto understand and agree that GDEM's
obligations under this agreement are contingent upon the receipt of adequate funds to meet GDEM's liabilities
hereunder. GDEM shall not be liable to the Sub -recipient for costs under this Agreement which exceed the
amount specified in the Notice of Sub -recipient Award.
12) Projects identified in the Domestic Preparedness Assessment website (www.texasdpa.com) must identify and
relate to the goals and objectives indicated by the applicable Texas Homeland Security Strategic Plan for the
grant period of performance.
2004 HSGP Notice of Sub -Recipient Award
2004 HSGP - 63500- Round Rock
13) Sub -recipient agrees to comply with all reporting requirements and shall provide such information as required to
GDEM for reporting as noted in the 2004 Federal Grant Guidelines.
14) Sub -recipient must prepare and submit quarterly performance reports to GDEM for the duration of the grant
performance period or until all grant activities are completed and the grant is formally closed. Sub -recipient may
also be required to submit additional information and data requested by GDEM.
15) Sub -recipient agrees that exercise and training funds will be retained by GDEM (State Administrative Agency)
who will contract with National Emergency Response and Training Center (NERTC) to provide training and
exercise services for local jurisdictions.
16) Sub -recipient agrees that, during the performance period of this grant, any and all changes to their sub -recipient
agreement regarding planning, training, equipment, and exercises must be routed through the appropriate
reviewing authority, either the Local Council of Government or Urban Areas Security Initiative (UASI) Working
Group.
17) During the performance period of this grant, sub -recipient must maintain an emergency management plan at the
Basic Level of planning preparedness, as prescribed by GDEM. This may be accomplished by a jurisdiction
maintaining its own emergency management plan or participating in an interjurisdictional emergency
management program that meets the required standards. If GDEM identifies deficiencies in the sub -recipient's
plan, sub -recipient will correct deficiencies within 60 days of receiving notice of such deficiencies from GDEM.
18) During the performance period of this grant, sub -recipient agrees that it will participate in a legally -adopted
county and/or regional mutual aid agreement.
19) If the sub -recipient is a participant in a UASI program, during the performance period of this grant, sub -recipient
agrees to adhere to the UASI strategy, goals, objectives, and implementation steps.
20) Sub -recipient agrees that, during the performance period of this grant, all communications equipment purchases
must be reviewed and approved by the UASI points of contact (voting members) Interoperability Committee.
21) GDEM may perform periodic reviews of sub -recipient performance of eligible activities and approved projects.
These reviews may include, without limitation: performance of on-site audit and compliance monitoring -
including inspection of all grant -related records and items, comparing actual sub -recipient activities to those
approved in the sub -award application and subsequent modifications if any, ensuring that advances have been
disbursed in accordance with applicable guidelines, confirming compliance with grant assurances, information
provided on performance reports and payment requests, needs and threat assessments and strategies.
22) GDEM may suspend or terminate sub -award funding, in whole or in part, or other measures may be imposed for
any of the following reasons: failing to comply with the requirements or statutory objectives of federal law,
failing to make satisfactory progress toward the goals or objectives set forth in the sub -award application, failing
to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false
certification in the application or other report or document.
23) GDEM will close a sub -award after receiving sub -recipient's final performance report indicating that all approved
work has been completed and all funds have been disbursed, completing a review to confirm the accuracy of the
reported information, and reconciling actual costs to awards modifications and payments. If the close out review
and reconciliation indicates that the sub -recipient is owed additional funds, GDEM will send the final payment
automatically to the sub -recipient. If the sub -recipient did not use all the funds received, GDEM will issue an
invoice to recover the unused funds.
24) Sub -recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of ODP.
2004 HSGP Notice of Sub -Recipient Award
2004 HSGP - 63500- Round Rock
25) The sub -recipient agrees that all allocations and. use of funds under this grant will be in accordance with the Fiscal
Year 2004 Homeland Security Grant Program Guidelines and Application Kit and must support the goals and
objectives included in the State Homeland Security Strategy and the Urban Area Homeland Security Strategies.
26) When implementing Office of State and Local Government Coordination and Preparedness (SLGCP) funded
activities, the sub -recipient must comply with all federal civil rights laws, to include Title VI of the Civil Rights
Act, as amended. The sub -recipient is required to take reasonable steps to ensure persons of limited English
proficiency have meaningful access to language assistance services regarding the development of proposals and
budgets and conducting SLGCP funded activities.
27) The sub -recipient agrees that all publications created with funding under this grant shall prominently contain the
following statement: 'This Document was prepared under a grant from the SLGCP, United States Department of
Homeland Security. Point of view or opinions expressed in the document are those of the authors and do not
necessarily represent the official position or policies of SLGCP or the U.S. Department of Homeland Security.'
28) The sub -recipient agrees that any equipment purchased with grant funding shall be prominently marked as
follows: `Purchased with funds provided by the U.S. Department of Homeland Security.' Exceptions to this
requirement are limited to items where placing of the marking is not possible due to the nature of the equipment.
29) The sub -recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for the assessment or
evaluation of any activities within this project.
30) Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed
justification must be submitted to and approved by GDEM prior to obligation or expenditure of such funds.
31) Sub -recipient acknowledges that SLGCP reserves a royalty -free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: (1) the
copyright in any work developed under an award or sub -award; and (2) any rights of copyright to which a
recipient or sub -recipient purchases ownership with Federal support. The Recipient agrees to consult with SLGCP
regarding the allocation of any patent rights that arise from, or are purchased with, this funding.
32) Sub -recipient shall provide the assurances required by ODP. Failure to comply may result in the withholding of
funds, termination of the award or other sanctions.
33) Sub -recipient must register as a user of the Texas Regional Response Network (TRRN) and identify all major
resources such as vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units
equipped and/or trained using grant funds (i.e. hazardous material, decontamination, search and rescue, etc.).
This registration is to ensure jurisdictions or organizations are prepared to make grant funded resources available
to other jurisdictions through mutual aid.
34) Sub -recipients must maintain an updated inventory of equipment purchased through this grant program.
35) If a financial hardship exists, a sub -recipient may request an advance of grant funds for expenditures incurred
under this program. Requests must be made in writing by the chief elected official and submitted to GDEM.
Letters must also indicate that a financial hardship exists for the sub -recipient's organization. GDEM will
determine whether an advance will be made.
36) If a sub -recipient is approved for an advance, the funds must be deposited in a separate interest bearing account
and are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements
for Grants and Cooperative Agreements to State and Local Governments, at
http://www.access.gpo.gov/nary/cfr/waisidx_04/28efrv2_04.htm1 and the Uniform Rule 28 CFR Part 70,
Uniform Administrative Requirements for Grants and Agreements (including sub -awards) with Institutions of
Higher Education, Hospitals, and other Nonprofit Organizations, at
http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.htm1 . Any interest earned in excess of $100 must,
on a quarterly basis, be remitted to:
2004 HSGP Notice of Sub -Recipient Award
2004 HSGP - 63500- Round Rock
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
Sub -recipients must report any interest remitted to GDEM.
37) Notice. All notices or communication required or permitted to be given by either party hereunder shall be
deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or sent by
overnight courier, such as Federal Express, to the other party at its respective address set forth below or to such
other address as one party shall give notice of to the other from time to time hereunder. Mailed notices shall be
deemed to be received on the third business day following the date of mailing. Notices sent by overnight courier
shall be deemed received the following business day.
The Honorable Nyle Maxwell
Mayor, City of Round Rock
221 E. Main St.
Round Rock, TX 78664
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
PO Box 4087
Austin, TX 78773-0220
2004 HSGP Notice of Sub -Recipient Award
▪ 23
74459
(Rat 12.-Da71
DIRECT DEPOSIT AUTHORIZATION
INSTRUCTIONS
• Use only BLUE or BLACK ink.
• Alterations must b initiated
TRANSACTION TYPE
2004 HSGP - 63500- Round Rock
• Section 7 must be completed by the paying state agency.
• Check all appropriate boxles).
For further insrructions, see the back of this form
0 New sew
LI Cancellation
O interagency ranter
O Exemption
(Sections 2, 384)
(Sections 2 3)
k'SteCtiallS. 283
(Sections 285)
0 Change financial institution (Sections 2, 3 8 4)
0 Change account number (Sections 2, 3841
0 Change account type (Sections 2, 3 & 4)
PAYEE IDENTIFICATION
"
Z
F09
,
093
Wag Seaway -.wager N•
A4 et. ri...,
agagg.Errplaygg laerafzelleeNgE” Fri ici14,0111142,114,.
/ Mail we% ergot kgariak, gate
competed .0,, Paygg =eAgeaey) 1 01 0 1 0 1
1 Name ci. af. al) di gocz,
u.A.
4. ...ea pane water
Z ) 21 a, -51coo
Satet &geese
all C. flialvt S#.
9. Day
12_NAvut koc,K,
7. Wave
iv
9. 23? Dade
-75f(06Y
AUTHORIZATION FOR SETUP, CHANGES OR CANCELLATION
;
9, Pursuant tG Secton 403018 Texas. Government Code, I authorize the Compaollita of Public Accounts to deposit by electonic transfer payments
owedto me by he State of Texas and, if necessarw debit entries and adjustments for any amounts deposited electrolically in error, The Comptroller
shall deposit the payment in the financial institution and account designated below, I recognize that if I fail to provide oontlete and accurate intorno-
Pon on this authorization form, tine processing Of the form may be delayed or that my payments may be erroneously transferred electronically
I consent to and agree to comply with the NatonaAutomated Ctaring House Association Rules and Regulations and the Compdailees rutes about
electronic transfers as they exist ion the date of my signature on this form or as subsequently adopted, amended or repealed.
13.Aug,orgezt. ggw...
CeaCt. 41'6V—'
m. Primea name eta; rte. 5. 1..f, 1604 12.
<re a 614-r 4^ c:: vtartGe Sc.4.4)41-Zri.Ar
FINANCIAL INSTITUTION Com letion by financial institution
Y"
.1.--
Q
1.6a64 of i4-A4Irlca
--
_
46,s-IitiA
15. Ratef \ t
16. gaaeng transit inmate
.1 1 1 11 ti P-1 191 al DI /1-1 61
/ .7„ tualarrea easing ailreaii , a papiesagigea 0 YES:).
1 01 o 1 41 .71 4 1 b 1 il Yll if 1 Tr II 1 1 1 r I
19.11pe 61.-acca. ant 0 _
Y.:Checking SaVngS
19. Representgge ran-N.(7,16,am, pal.) , ,. , ,
lin C 1 t sa
441611A3 0 V1/4
20.7ge
Vie4, ire s:Je.t.
21. gepresertalles, signature 13.91035l
22. Piave anger
( 6.1 Z ) g3 Tel '. 24
23. age
EXEMPTION;
i
Z
Ce)
1(7
u9
clam exemption arid request payment by state warrant (check} because:
24, Or hold a position that is classified below group 8 in the position classification salary schedule.
25. 0 I am unable to establish a duatitying account at a financial institution.
26.. 0 I certify that payment by direct deposit would be impractical arioI more costly to me than payment bjwerrani,
27. Alr.WZEV eig9.39.0e.
25. Pawed name
29. age
CANCELLATION BY AGENCY
2D. Fteasai
31. Date
PAYING STATE AGENCY
re -
Z
0
P
1„4„,C1
W•
32. Srakire
33. Paged mega
M. agegai Name
39. Away .r.u93..4.r
1 1
35 ,. aarawgra
Z. RIME Neater
23. 0315
WHITE - amp -dotter
YELLOW - Agency
PINK - Payee
2004 HSGP Notice of Sub -Recipient Award