G-06-04-13-9D2 - 4/13/2006ORDINANCE NO. lJ - UL_ ' D 171' /3 - -1 Q
AN ORDINANCE AMENDING THE 2005-2006 HOTEL OCCUPANCY
TAX BUDGET.
WHEREAS, the City Council has previously adopted a 2005-2006
Hotel Occupancy Tax Budget, and
WHEREAS, the City Council wishes to amend said budget in
accordance with the attached proposal, Now Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
That the 2005-2006 Hotel Occupancy Tax Budget is amended as
set forth in Exhibit "A" attached hereto and incorporated herein.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
READ and APPROVED on first reading this the 3 day
of MULCA) , 2006.
READ, APPROVED and ADOPTED on second reading this the
1 3 day of
TFrST :
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NYL ELL, ayor
Ci y f Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secretary
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City of Round Rock
Hotel Occupancy Tax Fund #710
2005-2006 Revision I Budget
Revenues
Hotel -Motet Occupancy Tax
Interest Income
Miscellaneous Revenue
Transfer from Convention Ctr. Rev. Fund (Net)
Transfer from Expansion Fund
Total Revenues
Expenditures
1,650,149 $
26,321
2,191
7,005
1,450
1,687,115
1,700,000 $
20,000
1,740,000
20,000
1,720,000 1,760,000
Event & Tourism Funding
Festivals & Events Advertising 22,473 2,500 2,500
Arts Support 27,460 19,000 19,000
Tourism Support 104,192 24,000 24,000
Museum Support 8,000 8,000 8,000
TAAF Games - - 40,000
Contingency - 500 500
Total Event & Tourism Funding 162,125 54,000 94,000
Convention & Visitors Bureau
Personnel 83,541 274,774 274,774
Contractual Services 316,638 231,200 231,200
Materials & Supplies 11,386 16,840 16,840
Other Services & Charges 31,786 131,000 131,000
Capital Outlay 26,240 2,000 2,000
Total Convention & Visitors Bureau 469,591 655,814 655,814
Total Operating Expenditures 631,716
Capital Projects
Transfer to Capital Project Fund
Wayfinding-City
Total Capital Projects Expenditures
709,814 749,814
200,000 200,000
200,000 200,000
Convention Center
Transfer to Reserve Fund at Trustee Bank 92,285 5,000 5,000
Transfer to Debt Svc. Fund at Trustee Bank 536,240 542,000 542,000
Property Insurance 25,347 40,000 40,000
Contingency and Trustee Fees 6,661 48,186 48,186
Transfer Capital Repair at Trustee Bank 32,700 75,000 75,000
Transfer to Capital Improvement Fund - 100,000 100,000
Total Convention Center 693,233 810,186 810,186
Total Expenditures $ 1,324,949 $ 1,720,000 $ 1,760,000
EXHIBIT
nAn
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/05
Less Operating Reserves (*1)
Estimated Revenue (FY 2005-2006)
Total Funds Available
Requested Expenditures
$
2,447,903
(1,000,000)
1,760,000
3,207,903
(1,760,000)
Estimated Unreserved Fund Balance 9/30/06 $ 1,447,903
* 1 - Operating Reserves are established in accordance with operating reserve policies.
DATE: April 6, 2006, 2006
SUBJECT: City Council Meeting - April 13, 2006
ITEM: *9.D.2. Consider an ordinance amending the 2005-2006 Hotel Occupancy Tax
Budget. (Second Reading)
Department: Finance
Staff Person: Cindy Demers, Finance Director
Justification:
The amendment allocates funding for consulting services for the Texas Amateur Athletic
Federation (TAAF) Games of Texas - Williamson County (GOT-WIL). This revision is funded
through additional hotel occupancy tax collections.
Funding:
Cost: $40,000
Source of funds: Hotel Occupancy Tax Fund
Outside Resources: N/A
Background Information:
The City of Round Rock is the primary host city for the TAAF (Texas Amateur Athletic Federation)
Games of Texas for 2006 and 2007. The consulting services will provide project management
and support services for coordination of the Games of Texas. It is expected that all or part of
this expense will be reimbursed to the Hotel Occupancy Tax fund from proceeds of GOT-WIL at
the end of the two-year period.
Public Comment: N/A