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MINUTE BOOK 20 1987a MAY 14, 1987 The Round Rock City Council met in regular session Thursday, May 14, 1987 at 7:00 p.m. in the Council Chamber. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were Acting City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. WORK SF_RRMN- 3A. Consider discussion of one-half cent sales tax as an offset to ad valorem taxes and the procedure for implementation. Councilman King stated that he had asked that this item be placed on the agenda for consideration. This one-half cent sales tax would help offset ad valorem taxes by hopefully reducing the amount of a tax increase, if any. Councilman King and the Audit/Finance Committee recommended that the necessary public hearings be scheduled. The earliest election date is August 8, 1987. January 1, 1988 is when the collection would begin. This would not affect the 1987 taxes. Ten percent (10%) contingency fee will be held for 3 years to allow for fluxuations within that period. There are 31 counties and 13 cities that have passed this tax; only 1 city and 1 county turned it down. Several Councilmembers had questions concerning this item. It was requested that this item be placed on the next agenda with a staff analysis and various charts showing election dates and necessary public hearings. 3B. Consider a report concerning revisions to the non -conforming use policy. Joe Vining presented the Council with a draft amendment to the zoning ordinance which provides for an appeal procedure to City Council when a building permit for reconstruction for a non- conforming use is refused. The appeal procedure would include public advertising and notification of adjacent property owners. The staff had reservations regarding this change, in that it could be used to promote the continuance of non -conforming used beyond their normal expected life. Staff is to take this to the Planning Commission and then back to the Council. 3C. Consider a presentation by the Chamber of Commerce concerning Hotel/Motel Tax Revenues. Steve Pena, President -Elect of the Chamber of Commerce, made the presentation to the Council. Pena went over 2 MAY 1.41 1987 a report of hotel/motel tax receipts and expenditures from 1982 through 1986. Councilman Heiligenstein said he would like to see this type of report on a yearly basis rather than every three or four years. Mayor Robinson said he was concerned that 43% of the money had been used for "overhead". Pena said that the Chamber had received "no direction on how the overhead should be handled." Mayor Pro -tem Lee suggested that the Chamber take advantage of the Volunteer Program for any secretarial help needed related to this topic. Councilman Culpepper also said he had brought up the idea of billboards to intro- duce Round Rock prior to entering the city limits. This money could be used for that purpose also. The hotel/motel committee is to get with Mr. Pena and Sam Huey to go over the contract regarding this item and report back to the Council in the near future. 3D. Consider discussion of the Lake Creek Pedestrian Bridge. Last winter, the Lake Creek Pedestrian Bridge contract award was tabled to examine an alternate site. A new site which includes some drainage improvements at Chisholm Trail Middle School, is proposed. The bridge is located on City property and is between Deepwood and Oakridge bridges. It will tie into the existing park trail. The cost of the bridge will be at least $40,000. Council felt that the project whould not be pursued at this time. 3E. Comiittee Reports. Councilman King reported that the Annexation Committee is looking into the legal and financial aspects of annexing Brushy Creek North. Councilman Culpepper noted that a lunch had occurred between the Intergovenmental Committee and State Representative Randall Riley. Also the Audit -/Finance Committee is reviewing the mid -year budget adjustments and will report back to the Council at a subsequent meeting. Mayor Robinson reported that the City had received $240,644.85 in the settlement of the Glenn Neans lawsuit. Mayor Pro -tem Lee said that the City Hall Complex Committee will meet every Monday at 4:30 p.m. until the building is complete. Mayor Robinson reported that the Golf Course Committee received a good proposal this week and a report will be given in the near future. 3F. City Manager's Report. Sam Huey went over memos contained in the Council packet. Joe Vining recommended that the McNeil Road Cleanup project had MAY 14, 1987 not proceeded as expected and that legal action be taken as soon as possible. Council said they would like to see everyone have a good clear concise understanding of the abandoned vehicle ordinance and the State law relating to abandoned vehicles. 3G. Council Comments. Councilman Heiligenstein asked the Parks and Recreation Director to look at the parking at Round Rock Memorial Park near the "round rock." He also requested that parking for the round Rock West Green- belt area also be addressed. Councilman Heiligenstein also asked that a list of all streets with 20 mph be made available. These are the streets that are not in front of a school. He also asked to check into the feasibility of the Police Department helping enforce Code Violations. Councilman Correa asked how the traffic was flowing along the McNeil Road detour. The traffic is flowing fine. Staff has been monitoring this very closely. He also asked that Bowman Road be watered on schedule because of the dust created by the construction. Staff assured the Council that this was being done on an as needed basis. Councilman Jean questioned whether the drainage easement along Bowman Road had been resolved. Staff said it should be resolved in "the next week or so." Councilman Culpepper asked that Chisholm Trail by the "round 3 rock" be patched. Jim said that the sealcoat program and overlay program will be brought to the Council for consideration at the next work session. Council said they would like to see the sealcoat standards done to urban standards rather than rural standards. CALL REGULAR SESSION TO ORDER - 7:00 P.M. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean, and Councilman Charles Culpepper. Also present were Acting City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of April 23, 1987; Special Called Meeting of May 4, 1987 and Joint City Council and Planning Commission Meeting of May 7, 1987. .� MAY 14, 1987 MOTION: Councilman Correa moved to approve the minutes as submitted with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None. PROCLAMATIONS: 8A. Consider a proclamation proclaiming Texas Buckle Up Week. Mayor Robinson read the appropriate proclamation. This proclamation was sponsored by the Sertoma and Kiwanis clubs as well as the State Department of Highways and Public Transportation. 8B. Consider a proclamation proclaiming National Public Works Weeks. After Mayor Robinson read the proclamation, Jim Nuse presented several public works employees to the Council. 8C. Consider a proclamation proclaiming Selective Service Regis- tration Week. Mayor Robinson read the proclamation which will be forwarded to the Selective Service Office. Mayor Robinson then read a proclamation proclaiming May 30, 1987 as Public Safety Awareness Day. Several Chamber members were present for the presentation. PUBLIC HEARINGS: None. ORDINANCES: 10A. Consider an ordinance amending the Traffic Code. (Second Reading) This ordinance will designate Nash Street between South Mays and Mandell as a one way westbound street. This designation will cause traffic leaving the Rubio neighborhood to enter South Mays Street at the controlled intersection of Logan and South Mays Streets. AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A., SCHEDULE III, CODE OF ORDINANCE, CITY OF ROUND ROCK, TEXAS, BY DESIGNATING A PORTION OF NASH STREET AS ONE WAY. MAY 14, 1987 MOTION: councilman Heiligenstein moved to adopt the ordinance with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unaimously. 10B. Consider an ordinance amending the Zoning Ordinance by 5 rezoning a portion of the Hoppe Tract from I-1 to C-1. (Second Reading) The applicant indicated that he is prepared to record deed restrictions against the 40,000 square feet being rezoned. The restrictions were considered for Council review. These include the following restrictions: a. A truck stop type operation, truck maintenance and repair facility, and truck or automobile body repair and paint facility. 7 b. Overnight parking of camper, mobile homes, boats, trailers, commercial trucks, heavy equipment, or motor homes. c. Parking of any vehicle for extended periods of time on unpaved surfaces. d. The property shall not be used or maintained as a dumping ground for rubbish ro trash. All equipment for the storage and disposal of such materials shall be kept in a clean and sanitary condition. All garbage and trash must be disposed of or removed before spoilage or creating an ordor or unsightly condition. e. No structure of a temporary character, trailer, mobile home, tent, shack, or other outbuilding shall be used on the lot as a residence, nor for commercial use other than use as a temporary construction office. The restrictions apply only to the 40,000 square food parcel and do not affect the remainder of the 38.78 acre tract. Councilman Heiligenstein said he still felt this would be spot zoning for this tract. Is MAY 14, 1987 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, ADOPTED IN CHAPTER 11, SECTION 3.E.(2), CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO -WIT: TO CHANGE .9183 ACRES, MORE OR LESS, OUT OF THE DAVID CURRY SURVEY, WILLIAMSON COUNTY, TEXAS, AS DESCRIBED BELOW FROM DISTRICT I-1 (GENERAL INDUSTRIAL) TO DISTRICT C-1 (GENERAL COMMERCIAL). MOTION: Councilman Jean moved to adopt the ordinance with councilman Culpepper seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Noes: Councilman Heiligenstein Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried 4 to 3. 10C. COnsider an ordinance amending the Animal Control Ordinance. (Second Reading) AN ORDINANCE AMENDING CHAPTER 2, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS DESIGNATING VETERINARIANS TO COLLECT FEES AND ISSUE TAGS: AND BY ADDING SECTION 4, CONCERNING WILD ANIMALS: AND ADDING A SECTION CONCERNING NUISANCES: PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. There were some portions of the ordinance that needed to be reviewed prior to final passage of the ordinance. MOTION: Councilman Jean moved to table the ordinance. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10D. Consider an ordinance approving tax abatement in a Historic District. (First Reading) This ordinance provides for a partial 1987 tax exemption of 14 historically significant properties. The tax abatement equals 75% of assessable city taxes. This represents MAY 14, 1987 a total of approximately $10,400. 7 ORDINANCE NO. AN ORDINANCE GRANTING A PARTIAL EXEMPTION OF ASSESSED VALUE OF CERTAIN QUALIFIED HISTROICALLY SIGNIFICANT PROPERTY FOR 1987. MOTION: Councilman culpepper moved to adopt the ordinance with Councilman King seconding the motion. VOTE: ACTION: U R /\ T T /'11T Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Abstain: Councilman He.iligenstein The motion carried. Councilman King moved to dispense with the second reading of the ordinance with the unanimus consent of all Councilmembers present. The motion was seconded by Mayor Pro -tem Lee. VOTE: ACTION: The motion carried. AYES: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson NOES: None Abstain: Councilman Heiligenstein 10E. Consider an ordinance amending the Traffic Code. (First Reading) This ordinance will raise the speed limit,on the main lanes of IH35 to 65 mph. This speed applies to the entire length of IH35 within the Round Rock city limits. ORDINANCE NO. ' AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A., SCHEDULE I', SPEED ZONES, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY AMENDING THE SPEED ZONES FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Culpepper moved to adopt the ordinance. Mayor Pro -tem Lee seconded the motion. • �u MAY 14, 1987 VOTE: ACTION: The motion carried unaimounsly. APPOINTMENTS: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 11A: Consider appointments to the Housing Authority. Jesse Hernandez, Kathy Barrett and Larry Gordon were nominated. Jesse Hernandez was nominated to take Place 2 which is currently held by Laureen Born. The other two asked for reappointment. MOTION: Councilman Correa moved to appoint Jesse Hernandez, Kathy Barrett and Larry Gordon to the Housing Authority -by -acclamation.. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unaimously. 11B. Consider appointments to the Library Board. Three positions were up for appointments. Marvin M. Baron, Frances V. Wilcox and Henry Lathin were nominated. MOTION: Councilman Heiligenstein moved that nominations cease. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenste 7 in Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None MAY 14, 1987 9 ACTION: The motion carried unaimously. MOTION: Mayor Pro -tem Lee moved that Marvin M. Baron, Frances V. Wilcox and Henry Lathin be appointed to the Library Board by acclamation. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King i Councilman Correa i Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unaimously. 11C. Consider appointments:tc the Development Review, -Board,.. Three places are up for appointment on this board; Ron Patterson, David Bost and James Dunham. All three asked to be reappointed. Planning Staff asked that this item be tabled in order to bring back some structural changes for Council consideration. Also the attendance record. MOTION: Mayor Pro -tem Lee moved to table these appointments with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unaimously. RESOLUTIONS: 12A. Consider a resolution supporting local park funds. Representative Randall Riley, sponsor of HB2341, is proposing that the local Park Fund be used as funding source to help balance the State General Fund Budget. The Hog Farm, a 789+ acre tract, owned by the State is located in Leander. Approximately 50 acres of the land is presently used by MHMR as an adaptive camp for the handicapped. 10 MAY 14, 1987 The current legislation calls for Texas Parks and Wildlife to purchase the land (appraised value $33 million dollars) for use as a state park or if deemed inappropriate for a park, the land can be sold. The legislature authorized the sale of this land in 1985 (SB1350) excluding 50 acres which were to be transferred to TPWD so that it could lease the land to Williamson County if a park district was established. The park district was never formed and:no::proposals vere received on the remainder of the land. 7 This bill if passed would adversely affect local units of government as follows: 1. HB2341 in effect robs Peter (local government) to pay Paul (the state general fund) . 2. To drain the Local Park Fund for this acquisition would freeze funds available to cities in the form of 50-50 matching grants for approximately 2j years. 3. There is no language in the bill that stipulates the proceeds from the sale (if it occurs) would be used to replenish the Local Park Fund. 4. Also there is no assurance that if the land is sold that it will sell for the appraised figure which is what TPWD is required to pay. 5. This land is in effect being forced on TPWD. This is not land that they have recommended be acquired for a state park site. RESOLUTION NO. WHEREAS, the Local Park Fund was established to enhance the acquisition and development of parks in Texas, and WHEREAS, The Local Park Fund provides the only source for matching grant funds to local units of government, and WHEREAS, the City of Round Rock has benefited from matching grant funds totaling $361,632.00, and WHEREAS, HB2341 the purchase of the Leander Property, by TPWD, adversely affect the funding of Local Park Fund Grants for a period of approximately two and one-half years; and WHEREAS, the quality of life would be greatly affected in Round Rock and throughout the State of Texas, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Texas House of Representatives is encouraged to protect the Local Park Fund and find more reasonable solutions to balancing the budget. RESOLVED this 14th day of May, 1987. Mike Robinson, Mayor City of Round Rock, Texas ATTEST: Joanne Land, City Secretary MOTION: Councilman King moved to approve the resolution with Councilman Culpepper seconding the motion. MAY 14, 1987 VOTE: ACTION: The motion carried unaimously. 11 Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 12B. Consider a resolution authorizing the Mayor to enter into a contract for the Highway 620 Bore Project. Staff and the engineering firm of Baker-Aicklen recommended that the bid be awarded to Robert Hurst Company. RESOLUTION NO. WHEREAS, the City has duly advertised for bids for the Highway 620 Bore Project; and WHEREAS, Robert Hurst Company submitted the lowest and best bid; and WHEREAS, the Council wishes to accept the bid of Robert Hurst Company, and to authorize the execution of the necessary documents, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Robert Hurst Company is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into a contract with Robert Hurst Company for the Highway 620 Bore Project. RESOLVED this 14th day of May, 1987. MIKE ROBINSON, MAYOR City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to adopt the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: Themotin carried unaimously. 12C. Consider a resolution authorizing the Mayor to enter into a contract for improvements to Ganzert Branch Channel Phase II. 12 1 MAY 14, 1987 RESOLUTION NO. WHEREAS, the City has duly advertised for bids for certain improvements to Ganzert Branch Channel Phase II, and WHEREAS, Ranger Excavating submitted the lowest and bet bid; and WHEREAS, the Council wishes to accept the bid of Ranger Excavating, and to authorize the execution of the necessry documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Ranger Excavating is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into a contract with Ranger Excavating for certain improvemnts to Ganzert Branch Channel Phase II. RESOLVED this 14th day of May, 1987 MIKE ROBINSON, MAYOR City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary This project will be funded out of regional detention monies. MOTION: Councilman King moved to approve the resolution. The motion was seconded by Councilman Heiligenstein. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilamn Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12D. Consider a resolution authroizing the Mayor to enter into a contract for certain sprinkler systems in City parks. This item was withdrawn. 12E. Consider a resolution authorizing the City to participate in Stillhouse Hollow Water Quality Study. Jim Nuse made the staff presentation. He presented a memo to the council explaining what the study would entail. RESOLUTION NO. WHEREAS, The City of Round Rock is conscious of future water needs, and WHEREAS, the Brazos River_Authority is conducting a.water quality study of Lakes Belton and Stillhouse Hollow, and WHEREAS, the City of Round Rock wishes to utilize this future water source, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TESAS That the Mayor be and is hereby authorized and directed to execute any and all documents necessary to participate in the Lake Belton and Lake Stillhouse Hollow Water Quality Study. RESOLVED this 14th day of May, 1987. MAY 14, 1987 ATTEST: JOANNE LAND, City Secretary 13 MIKE ROBINSON, MAYOR City of Round Rock, Texas MOTION: Councilman King moved to adopt the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unaimously. 12F. Consider a resolution authorizing the Mayor to execute an amendment to the contract dated May 12, 1983, between Wwisinger Service Company and the City of Round Rock. Mayor Robinson signed a conflict of interest affidavit prior to the meeting so he therefore removed himself from the Council Chamber during the discussion and action of this item. Mayor Pro -tem Lee presided during this item. RESOLUTION NO. WHEREAS, the contract between Round Rock Refuse and the City of Round Rock provides for the City to state it's intention concerning renewal of said contract; and WHEREAS, Round Rock Refuse has requested a modification the terms of the contract which would provide for an annual renewal of a three year term contract; and WHEREAS, it appears in the best interest of the City of of Round Rock and Round Rock Refuse to modify and renew the contract, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized to execute a Contract Addendum to provide for annual renewal of a three year term in the contract between the City of Round Rock and Round Rock Refuse. RESOLVED this 14th day of May, 1987. MIKE ROBINSON, MAYOR City of Round Rock, Texas JOANNE LAND, City Secretary 14 MAY 14, 1987 MOTION: Councilman Correa moved to adopt the resolution with Councilman Jean seconding the motion. Councilman Heiligenstein asked if the Council could amend the contract to reflect an extension in terms with what the current contract states or is this amendment too far removed from the current contract. Don Wolf stated that the change is to make the renewal of rolling three year contract rather than being renewable every three years. Mayor Pro -tem Lee stated she could not support the resolution and amendment as was presented. Councilman Heiligenstein said he was concerned that the Audit/Finance Committee may have other changes that need to be addressed and all changes should be addressed at the same time rather than by "piece meal." Councilman Correa withdrew his motion and Councilman Jean withdrew his second to the motion. Councilman Culpepper said he had something to present relative to this item under New Business. MOTION: Councilman Heiligenstein moved to table this item until such time that the Audit/Finance Committee can bring back a report on the entire contract and that the report be placed on the work session for discussion. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Noes: None Abstain: Mayor Robinson ACTION: The motion carried. DISBURSMENTS: 13A. Consider various payments to Haynie Kallman & Gray Inc. in the amount of $23,082.21. 13B. Consider payment to Rhode Pipe Company for the 1985 CIP Water Treatment Plant Expansion, Transmission Main in the amount of $39,386.72. 15 MAY 14, 1987 13C. Consider payment to Bay Maintenance co., Inc., for the Southeast Round Rock Water and Wastewater Improvements, Contract #1 in the amount of $67,813.20. 13D. Consider payment to Bay Maintenance Co., Inc., for the Southeast Round Rock Water and Wastewater Improvements, Contract #2 in the amount of $43,212.53. 13E. consider payment to R.E.C. Industries, Inc., for the Southeast Round Rock Booster Pump Station in the amount of $31,293.59. 13F. Consider payment to P.A. Stark, Construction, Inc., for Gattis School Road Phase 2, Street & Drainage Improvements in the amount of $45,106.97. 13G. Consider payment to River City Excavating & Paving, Inc., for the Bowman Road Phase II, Street & Drainage Improvements in the amount of $145,727.23. 13H. Consider payment to Tribble & Stephens Co., for the 1985 CIP 6 MGD Water Treatment Plant Expansion in the amount of $292,468.00 13I. Consider paymetn to Austin Engineering Co., for the 1985 CIP 6 MGD Water Treatment Plant Expansion in the amount of $292,468.00. 13J. Consider payment to Austin Engineering Co., for the 1985 CIP Water Tratment Plant Expansion, Booster Pump Station in the amount of $52,407.76 13K. Consider final payment to THK and Associates for the City Park Project in the amount of $14,876.63. 13L. Consider payment to Dynix for the automation project for the library in teh amount of $13,570.00. 13M. Consider payment to David Bost for irrigation system design in the amount of $1,180.25. 13N. Consider payment to Mike Faulk for the Fire Station design in the amount of $1,327.56. 130. Consider payment to Gutierrez, Smouse, Wilmut & Associates for the Sewer Line Rehabilitation I&I Repair in the amount of $37,921.75 16 MAY 14, 1987 13P. Consider payment to Baker Aicklen & Associates, Inc. for the Drainage Study in the amount of $3,000.00. 13Q. Consider payment to austin White Lime Company for Regional Detention in the amount of $20,272.87. 13R. Consider payment to Belanger & Smith associates for the City Park Project in the amount of $997.73. 135. Consider payment to Dippel, Ullman & Associates, Inc. for improvements to Sam Bass Road in the amount of $33,810.00. 13T. Consider payment to Caliber Construction, Inc. for the SCS #14 Regional Detention Improvements in the amount of $38,243.79. 13U. Consider payment to Espey Huston & Associates, Inc. for the McNeil Road Drainage Improvements in the amount of $1,963.50. MOTION: Councilman King moved to approve the disbursements as presented with councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilamn Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: 14A. CIP Update: Council reviewed the status report as presented by Staff. Council requested that a firm cost on what it cost to obtain an easement be formulated and reported back to the Council. NEW BUSINESS: 15A. Consider acceptance of the Fern Bluff -Brushy Creek elevated Water Storage Tank. MOTION: Councilamn Heiligenstein moved to accept the Fern Bluff Brushy Creek elevated storage tank. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Protem Lee Mayor Robinson MAY 14, 1987 Noes: None ACTION: The motion carried unanimously. 15B. Consider acceptance of subdivision improvements in The Commons. MOTION: Councilman Correa moved to accept the subdivision improvements in the Commons. The motion was seconded by Councilman King. VOTE: 17 Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 15C. Consider acceptance of subdivision improvements in Somerset Subdivision Section II. MOTION: Mayor Pro -tem Lee moved to accept the subdivision improvements in Somerset Section II. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. Councilman Heiligenstein complimented the Public Works Department on the work they did at the McNeil diversion. Mayor Robinson told Jim Nuse he appreciated the good job he was doing as Public Works Director. Mayor Robinson went over a letter sent out by the Economic Development Committee of the Chamber of Commerce. The letter was signed by the Mayor as well as th Chairman of that committee. The president of the School Board did not feel that she should sign the letter citing various reasons one of which was that she was not sure that the School Board wanter more industry to be brought into the community. MAY 14, 1987 Councilman Culpepper said that several years ago for every $100.00 worth of residential taxes, the taxpayer used $110.00 worth of services; for every $300.00 worth of commercial/industrial taxes, the industry used $100.00 worth of services. He said he would like to see the ratio today. Councilman Culpepper said the Audit/Finance Committee met with Round Rock Refuse. The Committee felt that the services provided by Round Rock Refuse should go out for bid as their contract is up in September. Councilman Culpepper took an informal poll of the Council to see what directio the Council wishes to proceed concerning the Round Rock Refuse Contract. Councilman Heiligenstein said he would be in favor of extending the current contract. Councilman King said that since he was on the Audit/Finance Committee he had recommended that the contract be rebid but that since by earlier action in this meeting of tabling the proposed resolution, he would defer discussion to the next work session. Councilman Correa said he felt that Round Rock Refuse was providing good service to the community and would recommend that the contract be extended. Councilman Jean said he was in favor of extending the current contract with a "one year roll over clause." 'PY'PrT7rPTX7 CFCCT(1A7 - 16A. Executive Session as authorized by article 6252-17, Section 2, Subsection (3), Vernon's Texas Civil Statutes - Discussion relating to pending litigation, personal matters and land acquisition. The Council went into executive session at 8:30 p.m. and recessed back into regular session at 9:08 p.m. There being no further business, the meeting adjourned at 9:09 P.M. There being no further business, the meeting adjourned at 9:09 P.M. Respectfully submitted, ne Lana,A-CitMyZSGecretary 19 MAY 18, 1987 The Round Rock City Council met in Special Called Session, Monday May 18, 1987 at 12:00 Noon in the City Council Chamber. ROLL CALL: Those members present were Mayor Mike Robinson, Councilman Mike Heiligenstein, Councilman Glenn T. King,,Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Absent was Mayor .Pro -tem Trudy L. Lee. Also present were Assistant City Manager Sam Huey, City attorney Donald Lee Wolf and City :I 10 `" ' _ _ �� _ : _i ' _1 :. _ '. � f'11.JJ Secretary Joanne Land. 3. Consider appointment of a City Manager. Mayor Robinson read the following resolution: RESOLUTION NO. A RESOLUTION APPOINTING ROBERT L. BENNETT, JR. AS CITY MANAGER FOR THE CITY OF ROUND ROCK, TEXAS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Section 4.01 (a) of the Charter of the City of Round Rock, Texas, the City Council is directed to appoint a City Manager to perform duties as outlined therein; and WHEREAS, as a result of the resignation of the previous appointee to this office, a vacancy now exists in said office; and WHEREAS, the City Council of the City of Round Rock has. made a diligent search to find the best qualified applicant to serve as City Manager for the City of Roundi:-. Rock -p NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS :. ' - �' THAT Robert L. Bennett, Jr., being duly qualified for such -,App9intment:..:,4t.q out 1ined,-:.under Section 4;.iOl;:.of said -Charter- is hereby appointed as City Manager for the City of Round Rock, Texas pf .. fect.vp Ji;ue 1,,.:1987 ►,,::, , ;, - - . .., .! . RESOLVED this 18th day of May, 1987. MIKE ROBINSONi. Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to approve the resolution as submitted with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None ACTION: The motion carried unaimously. There being no further business, the meeting adjourned at 12:02 p.m. spectfully sub ted t� oanne La , City Secretary 20 May 28, 1987 The Round Rock: City Council met in Regular Session Thursday, May 28, 1987 at 6:00 p.m. in the Council Chamber. ROLL CALL: Those -members present were 'Mayor Mike Robinson, Mayor Pro -tem Trudy L.' Lee, Councilman Mike Ilei 1 igenstein'-, Councilman Glenn T. King, Councilman Fete Correa arrived during the discussion of item 3B and Councilman Charles Culpepper. Absent was Councilman Ronnie Jean. Also present were Acting City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. WORK SESSION: 3A. Consider discussion of one-half cent sales tax as an offset to ad valorem taxes and the procedure for implementation. Councilman King made the presentation. June 24th is the last day to call an August 8th election if the Council wishes to pursue this item. An August election will allow collections to begin January 1, 1988. This would affect the 1988 property taxes not the 1487 property taxes. Sam Huey went over calculations based on the one-half cent sales tax going into affect. Huey said the only "down side" would be the elimination of the MTA. Councilman Culpepper said he would like to see some more breakdowns presented. Also some charts and explanation for the citizens when the public hearings- are held. The Council instructed staff to have a resolution on the June 11th agenda which will call an August 8th election. Also staff is to make a presentation to the Chamber of Commerce on this item. 3B. Consider discussion concerning modification of the oversize ordinance in relation to minimum size. Jim Nuse made the staff presentation. Nuse explained that the "normal size" for a water line "use to be 12 inches". Now the normal size is 16". Nuse read the statement that he is proposing to be included in the oversize ordinance. The interest rate in the oversize ordinance is "tied to the T-billrate". The 16" is a very common line for a transmission main and very functional. Councilman Ding asked Nuse if he had considered ever looking at cost May 28, 1987 21 participation on the prorata share of the line. Nuse said he had not but would loo{:: in to the idea. This item will be brought back: in ordinance form at the next meeting. 3C. Consider discussion concerning revisions to the qarbaqe contract. Mayor Robinson signed a conflict of interest affidavit prior to the meeting so, therefore, Mayor Fro -tem Lee chaired this portion of the meeting. Councilman Heiligenstein said he would like to see legal counsel and staff go through the contract and recommend changes relative to formulas or whatever else needs to be addressed. Councilman Culpepper said it looked as if there was an informal 3 to 3 vote on whether to extend the contract or not. Don Wolf went over various voting options the Council had relative to this item. Councilman Culpepper said he was not comfortable with Round Rock Refuse being able to provide the level of service necessary because of their financial situation. Councilman Correa said he did not feel their financial situation had affected their level of service. Councilman Heiligenstein said there should be "proper outs" in the contract if their (Round Rock Refuse) financial situation deteriorates. He continued by saying he feels that Round Rock: Refuse is doing their job and did not feel the contract should be terminated. Councilman Culpepper said his concern was that the Council do the best it can for the citizens. Councilman Heiligenstein said he would like to see this back: on the agenda at the next meeting for some type of action. It was agreed that the item will be on the next agenda. 3D. Consider a presentation of the Seal.coat Program. Public Works presented maps of the proposed Sealcoat/Overlay candidate streets for 1987. Jim Nuse also presented various alternatives to sealcoat which included overlay and a recycling process. Staff is to bring this back in time for a decision to be made on which alternative will serve the citizens best. Councilman Culpepper asked staff to look: at pulling out everything but collectors and residental streets that are in very bad shape. 22 May 28, 1987 3E. Consider discussion of possible Electrical Code revisions. Jerry Wanslow, the City's Electrical Inspector, made a short presentation. Discussion was held concerning aluminum wire and cost differences. The Fire Department has seen the proposed changes and has no objections. 3F. Consider discussion of the East Florence Street extension. In order to relieve traffic congestion on Deerfoot Drive and to improve access to the Lake Creek Park and surrounding area, a roadway is proposed which will extend Florence Street on the east side of Mays Street. This road would parallel the railroad tracks on the south side from Burnet Street to the swimming pool in Lake Creek Park. The cost is estimated at $107,0000 with curb and gutter. The remainder of the work session items were considered at the end of this meeting. EXECUTIVE SESSION: 4A. Executive Session as authorized by article 6252-17, Section 2. Subsection (3, Vernon's Texas Civil Statutes -Discussion relating to pending litigation, personnel matters and land acquisition. The Council recessed into Executive Session at 7:08 p.m. and adjourned at 7:35 p.m. CALL REGULAR SESSION TO ORDER - 7:30 P.M. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, and Councilman Charles Culpepper. Absent was Councilman Ronnie Jean. Also present were Acting City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of May 14, 1987; Special Called Meeting of May 18, 1987. MOTION: Mayor Pro -tem Lee moved to approve the minutes and Councilman Culpepper seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee 7 7 May 28, 1987 23 Mayor Robinson Noes None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS.:. 8A. Ken Massey, Round Rock Chamber of Commerce - Street Close Request. Ken Massey, Frontier Days Chairman for the Chamber of Commerce, asked permission to close Main Street from Mays Street to Sheppard Street and Lampasas Street from Bagdad Street to Liberty Avenue from Friday evening, July 10th through 1:00 a.m. Sunday, July 12th. Massey also asked that two banners be approved; one at Mays Street and Main Street and one at Lake Creek Drive and Highway 620. Mayor Pro -tem Lee stated that the City Hall Complex Committee had not reached a decision whether the new parking garage will be open to the public. She said they would try to let the Chamber know in the next week. Several Councilmembers said they would be in favor of having the parking garage open. Chief of Pol,i.ce Wes Wolff also said he felt it would be a ..,good .idea -to use it. The Council agreed to the street close and.banner request. PROCLAMATIONS: 9A. Consider a Proclamation proclaiming Leukemia Race for Life Week. Mayor Robinson read the appropriate proclamation. Three children who will be riding in the race Sunday, June 7th were present to receive the proclamation. 9B. Consider a proclamation proclaiming June as Parks and Recreation Month. Mayor Robinson read the proclamation and presented it to Parks and Recreation Director Sharon Prete. PUBLIC HEARINGS: 10B. Consider public testimony concerning the annexation of Brushy Creek North. This is the first of two scheduled public hearings regarding the annexation of Brushy Creek North. The second public hearing is.set for June 11th. Joe Vining, Planning Director- said staff was instructed to proceed with this item on . I , I I � 4 ..7 1 1. ; a -."win-win situation". The proposed legi-slation that would have enabled the City to proceed with the annexation is not expected 9A &&= May 28, 1987 to pass the Legislature. Staff should know for certain by the June 11th public hearing. It does not look as if the City can proceed with the annexation with the goals as set out. Kathy Raco of Brushy Creek North asked the Council to pursue the annexation possibility even more than they already , have. She also urged the Council to consider trading ETj'wi't`h Austin so that all of Brushy Creek North 6rth would be in Round Rock's ETJ. Mayor Rdbinso-n toi6,Ms,. Raco that the City had negotiated with 'Ausfin for three years concerning the"trade but Austin' does not wish - to trade. 'He *conclud68 by sayingthat the fcouncil would lik4 every much -to 'Jarinex* 'Brushy Creek- North -but a I s the legislation stands it would not benefit either the City or the Brushy Creek North residents. Councilman Heiligenstein suggested Ms. Raco's group get with the City of Austin concerning the ETJ trade and let them know they really want to be part of Round Rock. It was stated that Austin would not annex Brushy Creek North because of the ratial imbalance. Steve Watson of 2811 Great Oaks Drive asked what 'plans the Council had if the City could have proceeded with the annexation. Mayor Robinson went over what had been 'd scussed up to this time. Another Brushy Creek Noi-th resident, "'Bob Smith,"stated his concern about fir6'orotection. Mayor Robinson assured Smith the fire protection had not -changed. 'Therb were no fu rt•herl comments; the public hearing was closed.' 10A. Consider public testimony concerning the request to rezone the Pettijohn Property. Jim Stendebach made the staff presentation. The proposed development consists of three restaurants, one oriented to Chisholm Trail and two oriented to IH 35. The Historic Commercial Zone specifically prohibits drive thru businesses in an attempt to street pedestrian access along Chisholm Trail. The subject property has double frontage. The proposed PUD would allow a single drive thru restaurant fronting May 28, 1987 25 onto IH 35 while maintaining the pedestrian orientation along Chisholm Trail. The PUD will specifically allow three items which do not strictly comply with the zoning ordinance. These are as follows: 1) The allowance of a single drive thru land for building "All . -2). The reduction of the: front setback adjacent to. IH 35. 3) The reduction of street yard landscaping adjacent to IH 35. 11. In --exchange for the ,landscaping and :setback waivers, the developer will commit to landscape, and provide a letter of credit to assure landscaping the entire portion of the IH 35 right-of-way from the property line east to the western edge of the frontage road. All signs, lighting, paving materials and building materials and design must be approved by the Historic Preservation Commission. The developer proposes to phase the development and will landscape and pave the entire site as part of Phase One. A letter from the Historic Preservation Commission stating that they were against the proposal was presented. Also the Planning and Zoning Commission recommended denial of the request. Gene Brownrigg, Chairman of the Historic Preservation Commission, made a short presentation to the Council. She stated that she does understand a PUD in relation to a residential area but does not understand where a PUD applies to a historic district. She stated that the only reason she could see for the justification of the project was the immediate tax base increase. She stressed the need to promote, protect and develop Chisholm Trail in a historic manner. She said she did not feel a drive thru window would be condusive to the historic district. Charlie Loving stated that he felt one of the proposed businesses would be "in direct conflict with the best donuts in town". 26 May 28, 1987 There were no further comments, the public hearing was closed. ORDINANCES: 11A. Consider an ordinance amending the Traffic Code. (Second Reading) This ordinance will raise the speed limit on the main lanes of IH 35 to 65 mph. This speed applies to the entire length of IH 35 within the Round Rock: city limits. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A. SCHEDULE I. SPEED ZONES, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY AMENDING THE SPEED ZONES ON .INTERSTATE 35 WITHIN THE CITY�LIMITS, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS. MOTION: Councilman Culpepper moved to adopt the ordinance with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 108. Consider an ordinance amending the Animal Control Ordinance. (Second Reading) This ordinance as presented eliminates any reference to cats. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 2, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS DESIGNATING VETERINARIANS TO COLLECT FEES AND ISSUE TAGS; AND BY ADDING SECTION 4, CONCERNING WILD ANIMALS; PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Culpepper moved to adopt the ordinance with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa 27 May 28, 1987 Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11C. Consider an ordinance amending the Zoning Ordinance by rezoning the Petti_iohn Property to a PUD. (First Reading) Because this had a negative recommendation from the Planning and Zoning Commission, a three-quarters affirmative vote was needed in order for the zoning to.pass. Councilman Heiligenstein said.. he was opposed to the PUD on this.property. Mayor Robinson said he.felt there. is, a weakness in the C-3 zone and in the PUD ordinance but was in favor of the PUD on this tract. Councilman King said he thought the PUD was intended to catch everything that is not specifically addressed in the other zoning ordinance. Mayor Robinson stated that the only reason this was coming to the Council as a PUD was because of the drive up window. Councilman Culpepper said he respected the statements made earlier in the meeting by Gene Brownrigg but that he did not feel a drive up window along IH 35 would be offensive in a historic area. The Council then discussed how this type of problem could be prevented in the future and how many more tracts were left in the C-3 zone:` ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, ADOPTED IN CHAPTER 117 SECTION 3.E.(2). CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO. WIT: TO CHANGE .82 ACRES MORE OR LESS, OUT OF THE J.M. HARRELL SURVEY, ABSTRACT #284 SURVEY, WILLIAMSON COUNTY, TEXAS, AS DESCRIBED BELOW FROM C-37 (HISTORIC COMMERCIAL) TO P.U.D. (PLANNED UNIT DEVELOPMENT). MOTION: Councilman King moved to approve the ordinance. Councilman Culpepper seconded the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Culpepper Mayor Robinson 28 May 28, 1987 Noes: Councilman Heiligenstein Mayor Pro -tem Lee ACTION:_.Because this item had a negative recommendation from the Planning and Zoning.Commission, a three-quarters affirmative vote was needed in order to pa5s._.This.motion failed... 11D. Consider an ordinance revising the Electrical Code. (First Reading) Mayor Robinson read the caption as follows: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8, SECTION 8, CODE OF ORDINANCES, CITY OF ROUND ROCK; ADOPTING THE NATIONAL ELECTRIC CODE, 1984 EDITION; REGULATING LICENSING, PERMIT INSPECTION AND REVIEW PROCEDURES AND MINIMUM STANDARDS AND SPECIFICATIONS FOR CURRENT LICENSES, PERMITS AND BONDS, THEREFORE; PROVIDING FOR SEVERABILITY, REPEALING CONFLICTING ORDINANCES AND PROVIDING PENALTIES FOR VIOLATION. MOTION: Councilman Heiligenstein moved to approve the ordinance with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman.King Councilman Correa Counc i l,man Culpepper __. Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11E. Consider an ordinance revising the Landscape Ordinance. (First Reading) A summary of changes to the Landscape Ordinance is as follows: 1) The measurement of caliper size for nursery stock has been changed from b" to 12" to reflect industry standards. 2) The protected tree circumference has been reduced from 50" (16" diameter) to 25" (8" diameter). 8) The caliper measurement' of a protected tree has been changed from G" to 4 and 1/2 feet above grade to reflect industry standards. 4) The landscaping requirements have been changed to include duplexes. 7 29 May 28, 1987 c) Plant material used for screening parking areas shall use a minimum two gallon plant at installation. No minimum was previously specified. 6) Replacement of protected trees shall have a minimum caliper of G" unless otherwise approved by the Director of Planning. No minimum was previously specified. ORDINANCE NO. AN ORDINANCE REPEALING ORDINANCES N. 2011 AND 2188 AND AMENDING CHAPTER 37 CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING SECTION 10. LANDSCAPING REQUIREMENTS DEFINING CERTAIN TERMS; PROVIDING THE PROPERTY TO WHICH THE REQUIREMENTS APPLY; PROVIDING FOR A SITE PLAN; ESTABLISHING REQUIREMENTS; PROVIDING FOR CREDITS; PROVIDING FOR INSPECTIONS; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES; PROVIDING FOR AN EFFECTIVE DATE. MOTION: Mayor Pro -tem Lee moved to approve the ordinance. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: Councilman Heiligenstein ACTION= The motion carried S to 1. APPOINTMENTS: 12A.' Consider an appointment to the Housing Authority. Those persons expressing interest were Russell Lyday and Lorene Dorn. Those nominated were Russell Lyday and Linda Collinsworth. MOTION: Councilman Heiligenstein moved that nominations cease. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. The votes were cast as follows: 30 May 28, 1987 1) Linda Collinsworth - Councilman Heiligenstein, Councilman Correa, Councilman Culpepper and Mayor Pro -tem Lee. 2) Russell Lyday - Councilman King and Mayor Robinson. Linda Collinsworth was appointed to the Housing Authority. 12B. Consider an appointment to the Historic Preservation 'f Bob Bennett' Commission. Due to the resignation o 7 an appointment needed to be made. Nominations were Bob Wilson, Sandy. Hirsch7 and Kay. Milburn.. MQTj g Mayor.P.ro. -Tem Lee -.moved. that nominations cease. .. The motion wasseconded-byCouncilman King. VOTE:. ...,Ayes: Council-man,'Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. The votes were case as follows: 1) Bob Wilson - Councilman Heiligenstein and Mayor Pro -tem Lee. 2) Sandy Hirsch Councilman Correa and.Mayor Robinson. .$)_-Kay Milburn Councilman King ..and ....Councilman Culpepper. The.Appointm.ent will be made at the next Council meeting. .12C. Consider aDDointments to the ._Development Review Board. The following people were nominated: Ron Patterson, David Bost and James Dunham. MOTION: Councilman Culpepper moved that Ron Patterson, David Bost and James Dunham be appointed to the DRB by acclamation. The motion was seconded by Councilman Culpepper. VOTE'.' Ayes: Councilman Heiligenstein Councilman King Councilman Correa May 28, 1987 31 Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously.,. RESOLUT I OIVS: ,13A.-Cons:i.der_..,a r,,gsolution authorizing the Mayor to enter -into.-,. an.., agreement— with, Esp..gy, , ,Huston- and Associates for the design of East Florence Street ,Expansion. _;.. , In. , or.ger. to , construct East Florence Street an engineering agreement is necessary. Espey Huston was chosen because of recent involvement with the railroad in the McNeil Road Project. RESOLUTION NO. WHEREAS, the City of Round Rock would like to employ the professional services of Espey Huston and Associates for the design of the East Florence Street Extension; and WHEREAS, Espey Huston and Associates have submitted an agreement for the design of the East Florence Street Extension; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to enter into an agreement for professional engineering services with Espey Huston and Associates for the design of the East Florence Street Extension, a copy of which is attached hereto and incorporated herein for all purposes. RESOLVED this 28th day of May, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro -tem Lee moved to approve the resolution. The motion was seconded by Councilman Heiligenstein. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 32 May 28, 1987 ACTION: The motion carried unanimously. 13B. Consider a resolution authorizing certain fees to be charged by the Police Department. RESOLUTION NO. WHEREAS, due to changes in the Immigration Law the Police Department is experiencing an increase in the number of clearance letters and finger printing cards they are having to issue; and WHEREAS, these items are now being issued without charge or fee; and WHEREAS, the fees presently charged for accident and offense reports are not adequate; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the following charges or fees shall be collected for the items specified: Offense Reports - $3.00 up to two pages $1.00 for each additional page Accident Reports - $3.00 up to two pages - $1.00 for each additional page Clearance Letter - $3.'00 Fingerprinting - $3.00 for first four cards - $1.00 for each additional card. RESOLVED this 28th day of May, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas Attest: JOANNE LAND, City Secretary 7 MOTION: Mayor Pro -tem Lee moved to adopt the resolution with Councilman Correa seconding the motion. VOTE: ACTION: The motion carried. Ayes: Councilman Heiligenstein Councilman King Councilman Correa Mayor Pro -tem Lee Mayor Robinson Noes: None. Councilman Culpepper was out of the room when the vote was taken. 13C. Consider a resolution authorizing the Mayor to purchase certain playground equipment. Six bids were submitted, only four companies bid an all 7 park/playground items. May 28, 1987 33 Masterson Distributing $157362.00 B.J.'s Park & Recreation Products X15, 117.00 Lasher & Associates $15.325.00 Persenaire Park & Playgroud Prod. $12,636.37 (deduct $17500 if all items purchased ($117136.37) Funstuff (6 items) $91986.00 Chi ldscapes (1 item) $27767.00 The City reserved the right to split the bids. If the City combined the Funstuff bid with the Persenaire item #2 the total would be $107211.60. However, staff recommended that the bid be awarded to Persenaire Park & Playground Products in the amount of X11,136.37 for the following reasons: 1) The Funstuff representative did not provide PARD with accurate reference information per staff request. 2) Each bidder was to provide graphics showing each product. Funstuff provided their catalog, but did not indicate which items they were bidding. 3) Funstuff indicated their delivery time to be 60 days. Persenaire's delivery time at 30 days meets our schedule. Installation of the equipment is part of a planned YCC project. 4) The City Attorney has reviewed the bid documents and concurs that the Funstuff bid does not conform. RESOLUTION NO. WHEREAS, the City has duly advertised for bids for the purchase of playgroundequipmentto be used in the City of Round ..Rock parks; and WHEREAS, Persenaire Park & Playground Products submitted the lowest. and best bid,- and WHEREAS, the Council wishes to accept the bid of Persenaire Park & Playground Products, and to authorize the execution of the necessary documents, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Persenaire Park & Playground Products for the purchase of playground equipment. RESOLVED this 28th day of May, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 34 May 28, 1987 MOTION: Councilman Heiligenstein moved to adopt the resolution, Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13D. Consider a resolution authorizing the Mayor to enter into a contract for certain sprinkler 'systems in City parks. Six bids were received for the installation of irrigation systems for Buck Egger 'ark,* Kinningham Park, Somerset Park, Round Rock Memorial Park and Greenhill Park. Simmons Living Arts Westside Service $557976.00 60 Days $477300.00 90 Days $467437.00 50 Days Sprinkler King $457851.00 60 Days Key Sprinkler CO. $44?000.00 45 Days Hall Sprinkler Co. $43,1774.00 60 Days Staff recommended that the low bidder, Hall Sprinkler Company, be awarded the bid in the amount of $347001.00. Round Rock Memorial Park was eliminated to coincide with available funds. RESOLUTION NO. WHEREAS, the City has duly advertised for bids for the installation of sprinkler systems in various City -of'' Round Rock parks; and WHEREAS, a Hall Sprinkler Co., submitted the loWest and best bid -'7 and WHEREAS, the Council .wishes to accept the bid of Hall Sprinkler Co., and to authorize the execution of the necessary documents- NOW -THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Hall Sprinkler Co., is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into an agreement with Hall Sprinkler Co., for the installation of sprinkler systems in various City of Round Rock parks. RESOLVED this 28th day of May, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas 7 May 28, 1987 35 ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to approve the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13E. Consider a resolution authorizing the City to sell certain equipment at the Water Treatment Plant. RESOLUTION NO. WHEREAS, there is certain equipment at the -Water Treatment Plant that is no longer of use to the City of Round Rock; and WHEREAS, it would be desirable to remove this equipment from the Water Treatment Plant site; and WHEREAS, it may be possible to sell, some of this equipment, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be authorized and directed to execute any documents and take any action as necessary to sell or otherwise dispose of that equipment at the Water Treatment Plant. RESOLVED this 28th day of May, 1987. MIKE ROBINSON.) Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary One bid was received from Bay Chemical ad Supply Company. Staff recommended the Council accept that bid. MOTION: Councilman Heiligenstein moved to adopt the I resolution. The motion was seconded by Councilman King. 36° May 28, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa, , Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13F.;-Cons,ider 'aresolution authorizing the Mayor to execute a real estate contract. The resolution authorizes the Mayor to sign a contract for the purchase of a fire station site at the corner of Rawhide and Old West Drive. RESOLUTION NO. WHEREAS, the City of Round Rock has been diligently searching for a suitable site for a new fire station; and WHEREAS, a site has been located at the corner of Rawhide and Old West Drive; and WHEREAS, the present owner has agreed to sell this property to the City of Round Rock for a fire station site; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be authorized and directed to execute any and all documents for the purchase of the new fire station site. RESOLVED this 28th day of May, 1987. MIKE ROBINSON, Mayor City of - Round RQck.,:Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to approve the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11 May 28, 1987 27 13G. Consider a resolution revoking the prior acceptance of Vista Heights Section :A. Council said that due to some last minute occurances they would be willing to table this resolution for two weeks. MOTION: Councilman King moved to table the resolution to the next regular Council meeting. Mayor Robinson seconded the motion. VOTE: Ayes: Councilman King Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: Councilman Heiligenstein Councilman Correa ACTION: The motion carried 4 to 2. DISBURSEMENTS: 14A. Consider payment to Haynie I:allmang< Gray, Inc., in the ^ amount of $5,O(L)0.00. MOTION: Councilman King moved to mak:e the disbursement with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. OLD BUSINESS: None. NEW BUSINESS: ^ 16A. Consider a request by Manhattan's Restaurant to be provided with City wastewater services. Manhattan's Restaurant needs to tie into the City wastewater system. The owners tied into the system without this agreement nor did they pay fees. The owners indicated that they thought that the contractor had taken care of these details. The owners are agreeing to payment 38 May 28, 1987 of all fees. Discussion was held an how the wastewater would be measured as Manhattan's is not connected to City water. Staff was requesting that they be given the authorization to proceed to work out an agreement which will be brought back to the Council for consideration. MOTION: Councilman Heiligenstein moved to direct staff to enter into negotiations with Manhattan's for a wastewater agreement and bring said agreement back to the Council for action. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 3G. Committee Reports. Councilman King reported that the Intergovernmental Committee met with representatives from the City of Georgetown. The meeting was very good and Round Rock should be hearing back from Georgetown soon concerning items that were discussed. Councilman Culpepper reported that the mid -year budget revisions would be to the Council at the next meeting. Mayor Pro -tem Lee reported that the City Hall Complex Committee would start meeting twice a week starting next week. 3H. City Manager's Report. Sam Huey went over various pieces of correspondence contained in the Council packet. 31. Council'Comments. Councilman King thanked Sam Huey for all his diligent efforts during the interim of hiring a new City Manager. Bob Bennett will report to work as City Manager Monday, June 17 1987. Other Councilmembers echoed Councilman King's compliments of Mr. Huey. 7 7 7 May 28, 1987 K�7 There being no further comments, the meeting adjourned at 8.57 p.m. Reectfully J nne Land, r r submitted, ubbmiitted, City Secretary June 11, 1987 The Round Rock City Council met in regular session Thursday, June 117 1987 at 6:00 p.m. in the Council Chamber. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, Steve Sheets and City Secretary Joanne Land. WORK SESSION: 3A. Consider discussion of proposed budget revisions. Sam Huey went over the attachments contained in the packet. Huey stated that the budget as adopted last October relied on growth. The amendments de-emphasize that reliance. Huey said that he did not feel the City' could cut back on city personnel without cutting back on the level of city services that are now provided. Mayor Pro -tem Lee asked about the hotel/motel tax. Huey said that the City has not received about $87000 but that the City is currently trying to collect. Some of the Council said they felt it would be hard to keep the level of services as they are now without a tax increase. The Council then discussed the level of service of the fire and police departments. Councilman Culpepper said that he felt it would be beneficial to look into contract mowing for all city mowing. Now the tasks are divided between the Parks Department and the Public Works Department. This item will be addressed by staff. The possibility of using volunteers to help mow in the parks was also discussed. The Council asked if the firm the City currently uses to collect delinquent taxes is agressive enough. Bob Bennett and Sam Huey will meet with the necessary firm members and make a report back to the Council. This item was considered later in this meeting. June 11, 1987 41 3B. Consider a presentation concerning Code Enforcement. Joe Vining made the staff presentation-. The term code enforcement is, as it implies, the action or actions needed to insure compliance with our City Codes. The specific responsibility for enforcement is determined by the nature of the problem. For instance, general safety items are covered by the Police and Fire Departments. Construction related concerns are delegated to Building Inspection and Public Works. Zoning, signs, weedy lots and landscaping maintenance. Vining then went over the procedures necessary to remedy a weedy lot and landscape maintenance. The Council said they were under the impression that the new Code Enforcement Officer in the Public Works Department would handle weedy lots as well as public works items. Staff is to get a copy of the necessary job description to the Council. Councilman Heiligenstein asked Vining if he had the staff to handle the necessary code enforcement. Vining said he had one employee who devoted half of his time to code enforcement. If the Council was satisfied with the level of service then his department was adequately staffed; if they wish to increase the level of service then the person will need to spend all his time on code enforcement. Councilman Heiligenstein suggested that a plan be developed whereby city employees help enforce codes for a "bounty". 3C. Consider a report concerning the Lake Creek Flood Plain. Jim Nuse introduced Dr. Larry Mays. Dr. Mays is the individual who did the study for the City. Dr. Mays went over various statistics. Some relating to before and after the diversions were accomplished. Discussion was held concerning the report. Mays said that the diversions had definitely helped the flooding problem but had not cured it 100%. The remainder of the Work Session was considered at the end of the meeting. 42 June 11, 1987 EXECUTIVE SESSION: 4A. Executive Session as authorized by Article 6252-17, Section 23 Subsection (3), Vernon's Texas Civil Statutes -Discussion relating to land acquisition to wit: Lots 6, 7, 8, 9 and 10 in Block No. 10 City of Round Rock. Texas. The Council went into Executive Session at 7:25 p.m. and recessed at 7:40 p.m. CALL REGULAR SESSION TO 7:45 P.M. ,ROLL CALL: Those -members present were Mayor.Mi.ke Robinson, Mayor Pro -,tem TrUdy,, L. Lee, , Qo4rlcilman, Mike ; Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, Steve Sheets and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular meeting of May 28, 1987. MOTION: Councilman Correa moved to approve the minutes as submitted with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilmgtp,Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Rob,ipson, Noes: None ACTION: The motion carried unanimously. ,CITIZENS COMMUNICATIONS: 8A. First Baptist Church Street Close Reguest. A representative from the Church did not attend the meeting therefore the request was not considered. 8B. Nelda Click - Chamber of Commerce. Mrs. Click gave an update on the Chamber of Commerce for the last year and stressed the Chamber's "can do" attitude. PROCLAMATIONS: None. June 11, 1987 43 PUBLIC HEARINGS: 10A. Consider public testimony concerning the Zoning Ordinance relative to non -conforming uses. This amendment will provide an appeal to City Council for a non -conforming use that may not be reconstructed by virtue of being destroyed to an extent greater than 60% of its fair market value. The present ordinance prohibits reconstruction of non -conforming uses under these circumstances. In determining whether or not to allow the issuance of a building permit the City Council shall determine that 1) it will not be contrary to the public interest; and 2) it will be in harmony with adjacent land uses; and 3) it will not adversely affect the public health, safety or welfare. The appeal procedure would include public notice to adjacent property ownners and a public hearing to assure their input. This appeal procedure would include public notice to adjacent property owners and a public hearing to assure their input. This appeal provision would not apply to non -conforming signs and billboards. There were no public comments; the public hearing was closed. 10B. Consider Public testimony concerning the annexation of I Brushy Creek North. This was the second of two scheduled public hearings regarding the annexation of Brushy Creek North. Because the necessary legislation did not pass, the City is not able to annex this subdivision as had been anticipated. There were no public comments; the public hearing was closed. ORDINANCES: 11A. Consider an ordinance revising the Electrical Code. (Second Reading) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 8., CODE OF ORDINANCES, CITY OF ROUND ROCK: ADOPTING THE NATIONAL ELECTRIC CODE, 1984 EDITION, REGULATING ELECTRICAL WORK AND PERFORMING THE SAME; ESTABLISHING LICENSING, PERMIT, INSPECTION AND REVIEW PROCEDURES AND MINIMUM STANDARDS AND SPECIFICATIONS FOR CURRENT LICENSES, PERMITS AND BONDS, THEREFORE: PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING PENALTIES FOR VIOLATIION. June 11, 1987 MOTION: Councilman Jean moved to adopt the ordinance on second reading with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11B. Consider an ordinance revising the Landscape Ordinance. (Second Reading) Councilman Heiligenstein said he did not feel the increase in regulation of the landscape ordinance was needed and was "unwarranted" at this time especially in these economic times. He said his concerns were over regulation and whether the ordinance can be inforced. ORDINANCE NO. AN ORDINANCE REPEALING ORDINANCES NO. 2011 AND 2188 AND AMENDING CHAPTER 3, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING SECTION 10. LANDSCAPING REQUIREMENTS DEFINING CERTAIN TERMS; PROVIDING FOR A SITE PLAN; ESTABLISHING REQUIREMENTS; PROVIDING FOR CREDITS; PROVIDING FOR INSPECTIONS; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES; PROVIDING FOR AN EFFECTIVE DATE. .MOTION: Mayor Pro -tem Lee moved to adopt the ordinance on second reading. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson . I Noes: Councilman Heiligenstein ACTION." The motion carried 6 -to 1. 11C. Consider an ord,inance amending the 1986-I987 budget. (First Reading) This item was discussed in the work session. 1 I r r r June 11, 1987 ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE REVISION OF THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS, FOR FISCAL YEAR 1986-1987. 45 MOTION: Councilman Culpepper moved to adopt the ordinance on first reading. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11D. Consider an ordinance amending the Zoning Ordinance relative to non -conforming uses. (First Readina) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 3.0. (1) (d), CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING SUBPARAGRAPH (i) PROVIDINNG FOR APPEAL TO THE CITY COUNCIL OF DENIAL OF A BUILDING PERMIT FOR A NONCONFORMING USE; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: The motion carried unanimously. 11E. Consider an ordinance modifying the Oversize Ordinance in relation to minimum size. (First Reading) This item was on the work session last Council meeting. The focus of this modificaticoon is to increase the minimum size of an onsite line from 12" to 16" to reflect current line sizing. Also, this permits the oversize account to be used for off-site oversizing of larger diameters. Councilman King went over what he had gathered concerning the issue of pro -rata payments. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8, SECTION 6.J. (4) (b) (c) (e); SECTION 6.K. (10) (a) (b) (c) and (e); TO MODIFY THE MINIMUM SIZE WATER AND WASTEWATER MAIN ELIGIBLE FOR REIMBURSEMENT; PROVIDING FOR A SAVINGS CLAUSE; AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman King moved to approve the ordinance with Councilman Correa seconding the motion. 46 June 11, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman King moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 12A. Consider an appointment to the Historic Preservation Commission. Bob Wilson, Sandy Hirsch and Kay Milburn were nominated for this commission. MOTION: Mayor Pro -tem Lee moved that nominations cease. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee, Mayor Robinson Noes: None I 7 7 June 11, 1987 47 ACTION: The motion carried unanimously. After three rounds of casting votes, Sandy Hirsch received the majority of Council votes and was appointed to the HPC. 12B. Consider an appointment to the Electrical Board. One appointment is necessary to this Board because the ordinance just passed by the Council added an additional person to the Board. Larry Myers was nominated. MOTION: Mayor Pro -tem Lee moved that nominations cease. Councilman Jean seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. MOTION: Councilman Jean moved to appoint Larry Myers to the Electrical Board by acclamation. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstei.n Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12C. Consider an appointment to the Planning and Zoning Commission. MOTION: Mayor Pro -tem Lee moved to table this appointment to the next meeting. The motion was seconded by Councilman Jean. 48 June 11, 1987 VOTE.* Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 13A. Consider a resolution revoking the prior acceptance of Vista Heights Section 5A. Council received more information concerning this item and decided to table the decision to July 9th. MOTION: Councilman King moved to table this item to July 9, 1987. Councilman Culpepper seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13B. Consider a resolution authorizing the Mayor to enter into a financial advisory agreement. This is for the formal authorization to retain First Southwest Company as Financial Advisors for the City of Round Rock. The rates shown on the last page were instituted in 1976 and appear to be very competitive in the market place. The time of this contract is for 3 years. Staff has enjoyed a very strong working relationship with First Southwest Company for many years and recommended renewal of this contract. This contract does not include a provision for I I I June 11, 1987 49 retaining bond council to assist in legal document preparation in conjunction with bond sales. Staff will bring back a contract for bond council at a subsequent meeting. RESOLUTION NO. WHEREAS, in connection with the issuance of City bonds the City will require certain professional services and financial advice; and WHEREAS? First Southwest Company has submitted a proposed Financial Advisor Contract for review by the City Council; and WHEREAS, the City Council desires to enter into the Financial Advisor Contract with First Southwest Company; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor"is hereby authorized and directed to execute on behalf of the City a Financial Advisor Contract with First Southwest Compahy, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 11th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION.: Councilman Culpepper moved to approve the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13C. Consider a resolution calling an August 8, 1987 one half cent sales tax election. This resolution and order calling election is for the purpose of presenting to the electors of the City the opportunity to adopt an additional one-half of one percent local sales and use tax within the City to be used to 50 June 11, 1987 reduce the property tax rate. The date of the election will be Saturday, August 8th. Absentee voting will be held at City Hall beginning an the 20th day of July and continuing through the 4th day of August 1987. Voters will also have an opportunity to absentee vote on Saturday, July 257 1987 from 9:00 a.m. to 1:00 p.m. at City Hall. Public hearings will be scheduled in conjunction with the regular City Council meetings in July. RESOLUTION NO. WHEREAS, an election is being called to place a proposition before the voters concerning the adoption of an additional one-half of one percent (1/2 %) local sales and use tax within the City to be used to reduce the property tax; and WHEREAS, the City Council of the City of Round Rock, Texas wishes to encourage all registered voters in the City of Round Rock to vote in City elections; and WHEREAS, C.D. Fulkes Middle School and Round Rock High School would be easily accessible to voters in the City of Round Rock, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That C.D. Fulkes Middle School and Round Rock High School are hereby designated as the official polling places for all City elections during the year 1987 and that the attached election order calling an election concerning the additional one-half of one percent (1/2 %) local sales and use tax within the City limits to be used to reduce the property tax rate is hereby approved. RESOLVED this 11th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND., City Secretary MOTION: Councilman King moved to adopt the resolution with Councilman Jean seconding the motion. VOTE." Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None I June 11, 1987 51 ACTION: The motion carried unanimously. 13D. Consider a resolution extendina the contract with Round Rock Refuse, Inc. for garbage collection services. Mayor Robinson signed a conflict of interest affidavit prior to the meeting, therefore, Mayor Pro -tem Lee chaired this item of the meeting. According to the existing contract with Round Rock Refuse, the City is required to state its intention with regard to renewal of said contract. The resolution as presented states the intentions of the City to extend the contract for three (3) years from the date of September 12, 1987. Councilman Culpepper stated that it was the unanimous consensus of the subcommittee not to renew the contract. The subcommittee was asked to go back and review the other sections of the contract for any updates or changes that may need to be addressed. RESOLUTION NO. WHEREAS, the contract between Round Rock Refuse and the City of Round Rock provides for the City to state its intention concerning renewal of said contract; and WHEREAS, Round Rock Refuse has requested the City to state its intention with regard to renewal of the contract; and WHEREAS, the City Council wishes to exercise its option to extend the contract for a three (3) year period from September 137 11987, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the City hereby exercises its option to extend the term of the contract for three (3) years from the date of September 1311 1987. RESOLVED this 11th day of June, 1987. MIKE R08INSON7 Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to adopt the resolution with Councilman Correa seconding the motion. Ec% June 11, 1987 04. VOTE: Ayes: Councilman Heiligenstein Councilman Correa Councilman Jean Mayor Pro -tem Lee Noes: Councilman King Councilman Culpepper ACTION: The motion carried 4 to 2. 13E. Consider a resolution authorizing the Mayor to enter into an agreement with the Texas Historical Commission for an application for Certified Local Government Status. This resolution acknowledged our participation as a Certified Local Government. We have already met the requirements necessary for certification. RESOLUTION NO. WHEREAS, the City of Round Rock has long valued its rich history of people, places and events and its heritage of preserving and protecting places of historical significance; and WHEREAS, the City has determined these historical resources add significantly to the economic value of the community; and WHEREAS, the Certified Local Government Program can provide valuable contributions to city-wide efforts to enhance and preserve its history; and WHEREAS, the Texas Historic Commission has submitted a Certification Agreement so that the City of Round Rock can obtain Certified Local Government Status; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCKY TEXAS That the Mayor is hereby authorized and directed to enter into said agreement with the Texas Historic Commission, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 11th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND., City Secretary MOTION.: Mayor Pro -tem Lee moved to a.dopt.the. resolution, with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heligenstein Councilman King Councilman Correa Councilman Jean a 4 June 11, 1987 53 Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION -0 The motion carried unanimously. 13F. Consider a resolution designating an official designee and alternate to the Lake Granger Water Supply Corporation. Currently Mayor Robinson is Round Rock's only representative on the Lake Granger Water Supply Corporation Board. During LGWSC meetings, if the Mayor is not present, Round Rock may not vote. An alternate would assure adequate representation for the City. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas is a member of the Lake Granger Water Supply Corporation; and WHEREAS, the Mayor is the only designated representative of the City of Round Rock to the Lake Granger Water Supply Corporation; and WHEREAS, the Mayor is not always available to attend the meetings of the Lake Granger Water Supply Corporation; and WHEREAS, it is advisable to designate an alternate to attend the meetings; NOW THEREFORE BE IT FURTHER RESOLVED That the Director of Public Works for the City of Round Rock be and is hereby appointed as the official alternate designee to the Lake Granger Water Supply Corporation. RESOLVED this 11th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to adopt the resolution with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 54 June 11, 1987 ACTION: The motion carried unanimously. 13G. Consider a resolution authorizing the Mayor to enter into a contract for improvements to Virginia Drive. It was recommended by Dippel, Ulmann, & Associates, consulting engineers, that the bid be awarded to W.L. Wood. RESOLUTION NO. WHEREAS, the City has duly advertised for bids for street improvements to Virginia Drive; and WHEREAS, W.L. Wood submitted the lowest and best bid; and WHEREAS, the Council wishes to accept the bid of W.L. Wood, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of W.L. Wood is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into an agreement with W.L. Wood for the street improvements to Virginia Drive. RESOLVED this 11th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock7 Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13H. Consider a resolution authorizing the Mayor to enter into a contract for improvements to Sunset Street. Staff recommended that the bid of J.C. Evans Excavation Company, Inc. be awarded the bid in the amount of $847994.33. June 11, 1987 55 RESOLUTION NO. WHEREAS, the City has duly advertised for bids for street improvements to Sunset Street; and WHEREAS, J.C. Evans, submitted the lowest and best bid; and WHEREAS, the Council wishes to accept the bid of J.C. Evans, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of J.C. Evans is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into an agreement with J.G. Evans for the street improvements to Sunset Street. RESOLVED this 11th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman ging moved to approve the resolution as presented. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman Ding Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 18I. Consider a resolution authorizing the Mayor to enter into an agreement with Texas Utilities. This agreement for electric service is required for service to the water treatment plant. Staff had not completed negotiations with Texas Power and Light concerning item #5 to allow emergency motor starts. Staff requested that the resolution be accepted contingent upon satisfactory completion of the negotiations. RESOLUTION NO. WHEREAS, the City of Round Rock is desirous of additional electrical service to the water treatment plant; and WHEREAS, Texas Power & Light Company, a division of Texas Utilities Electric Company, is agreeable to provide said service; and 56 June 11, 1987 WHEREAS, Texas Power & Light Company submitted an agreement regarding the electrical service; and WHEREAS, the Council of the City of Round Rock desires to enter into said agreement; Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to enter into said agreement with Texas Power & Light Company, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this lith day of June, 1957. MIKE ROBINSON, Mayor City of Round Rock, Texas JOANNE LAND, City Secretary MOTION: Councilman Jean moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee l Mayor Robinson Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: 14A. Consider various payments to Haynie Kallman & Gray,, Inc. in the amount of $53,169.64. 14B. Consider payment to Rhode Pipe Company for 1955 CIP Water Treatment Plant Expansion, Transmission Main in the amount Of $64,845.68. 14C. Consider payment to Bay Maintenance Co., Inc. for the Southeast Round Rock Water and Wastewater Improvements, Contract #1 in the amount of $30,116.70. 7 14D. Consider payment to Bay Maintenance Co.. Inc. for the Southeast Round Rock Water and Wastewater Improvements, Contract #2 in the amount of $170.118.29. June 11, 1987 57 14E. Consider payment to R.E.C. Industries, Inc., for the Southeast Round Rock Booster Pump Station in the amount of $51.487.92. 14F. Consider payment to River City Excavating and Paving, Inc. for the Bowman Road Phase II Street and Drainage Improvements in the amount of $62,768.97. 140. Consider payment to P.A. Stark, Construction Inc., for Gattis School Road Phase 2, Street and Drainage Improvements in the amount of $63,39.94. 14H. Consider payment to Tribble and Stephens Co., for 1985 CIP 6.0 MGD Water Treatment Plant Expansion in the amount of $102.476.00. 14I. Consider payment to C.B.I. NA -CON, Inc. for Southeast Round Rock Water Storage Improvements 750,000 gallon tank in the amount of $26,2273.98. 14J. Consider payment to Bill Kitts for oversize in the amount of $13,226.61. 14K. Consider payments to Raker-Aiklen for surveying field notes and the 620 bore project in the amount of $3,532.81. 14L. Consider payment to Espey Huston and Associates for the McNeil Road Pro.iect in the amount of $4,472.55. 14M. Consider payment to Parker & Rogers for the McNeil Road Project in the amount of $156,337.20. 14N. Consider payment to Dipole Ulmann for the Sam Bass Road Pro.iect in the amount of $7,733.75. 140. Consider payment to William F. Guyton for Test Drilling in the amount of $1,956.25. 14P. Consider payment to Maxim Engineers for the Gattis School Road Project. This item was withdrawn. 14Q. Consider payment to Belanger Smith & Associates for park design work in the amount of $1,326.68. 14R. Consider payment to Belanger Smith & Associates for park design work: in the amount of $1.326.68. MOTION: Councilman Culpepper moved to make the disbursements as requested. The motion was seconded by Councilman Correa. June 11, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: Councilman Heiligenstein questioned the status of the off street parking at the "round rock". Sharon Prete is researching the status of land ownership on a piece of the property being considered for parking. NEW BUSINESS: 16A. Consider water line acceptance in the Market at Round Rock shopping center. MOTION: Mayor Pro -tem Lee moved to approve the water line in the Market at Round Rock' shopping center. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 16B. Consider acceptance of subdivision improvements in Meadow Lake Section VI. Jim Nuse requested that these improvements be accepted based on the satisfaction of the Public Works Director of a line that had been damaged adjacent to the project. 7 7 June 11, 1987 59 MOTION: Councilman Jean moved to conditionally accept the improvements based on the satisfaction of Jim Nuse of the line that was damaged. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 16C. Consider a request for out of city services from the Country Palace. Country Palace is located on Bratton Lane. It is located in Austin's ETJ and in Travis County. They are requesting water and wastewater service from Round Rock. Staff was instructed to pursue all the property along that portion of IH 35 to Bratton Lane to determine the feasibility of serving that area. Staff is to work with the representatives of Country Palace to formulate a proposal. 3D. Committee Reports. None. 3E. City Manager's Report. The water plant is running at 8% of capacity and will continue to do so as long as ground water levels remain high. Staff is proceeding with land acquisition at the main well site so the City can build a one million gallon ground storage tank. The property belongs to the railroad and must be condemned if necessary. Staff is working to find out how the Foreign Trade Zone legislation affects us and will schedule a work session item when appropriate. Staff will soon meet with District 14 to find out the status and cost of the IH 35 Frontage Road Project and will brief the Council at a subsequent work session. 60 June 11, 1987 Bennett reported that he had visited with other City Managers concerning the landfill. A Council committee will meet with necessary County representatives. 3F. Council Comments. Councilman Heiligenstein stated that there would be a Corridor Council meeting on June 12th. An update on the water legislation will be presented. Councilman Heiligenstein said he would like to look at reconsidering the Pettijohn property zoning decision. He asked that the item be placed on the next Council agenda for reconsideration. Councilman Culpepper thanked thestaff for "a job well done" during the recent rainy season., Mayor Robinson thanked Steve Sheets for standing in for Don Wolf while Wolf was on vacation. There being no further business, the meeting adjourned at 9: 00 P.m. Respectfully submitted, Joanne Land, City Secretary 61 June 16, 1987 The Round Rock City Council met in work session Tuesday, June 16, 19877 at 8:30 a.m. at the Rabb House (Casa Roca), 2109 Palm Valley Blvd. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa arrived at 10:00 a.m., Councilman Ronnie Jean arrived at 9:30 a.m., and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey and City Secretary Joanne Land. WORK SESSION: 3A. Consider discussion of long range planning, goal setting and financial matters. Mayor Robinson began the work session by stating that the Council would deal primarily with financial matters rather than goal setting at this particular meeting. The first item discussed was the one-half cent sales tax issue which has been set for election August 8, 1987. Staff reviewed the dollar amounts expected if this issue passed by the voters. Various options were discussed concerning use of the money. The City expects to receive $5777000 based on prior years collections which will be a total windfall. After the first 9 months in which the City hopes to receive $57770001 the amount received is calculated at about $8007000. The Council said that a presentation needs to be formulated for presentation to the Chamber of Comerce Board of Directors, civic groups and any neighborhood groups wishing to hear about the issue. Also, Councilman King and Bob Bennett are to work with Ken Long and Marty Levy at the ROUND ROCK LEADER to maximize press coverage. Staff is also to work up a handout that could possibly be placed with the water bills mail Out in July. The next item of discussion was the Utility Rate Study done by Willis, Graves and Associates. The Council went over the projected rates for the next several years. They asked where Round Rock was in the market place. Staff said about in the 62. June 16, 1987 middle of the scale for the surrounding communities. Staff will run a new scenario in the next month based on the growth changes that have occurred. The Bond Rating Houses in New York have told the City to "get self-supporting" and that is what has been achieved by the rates as has passed the Council. The Council discussed whether a change of policy relative to heavy industrial water users should be initiated. They agreed each industry should be looked at on a case by case basis. The Council said that the City needs to continue water well exploration and also continue any search for additional water supplies. Councilman Heiligenstein suggested that ordinances be amended allowing the sell of water to bulk users at an alternate rate. The next topic of discussion was Economic Development. Council talked about responsibilities of the Chamber of Commerce and the City concerning this item. Also talked about was the hotel/motel tax, tourism and the possibility of bike races in Round Rock. It was suggested that a list of events from various cities be obtained to see what type of events are occuring over the state and nation. Councilwoman Lee said she felt the City needs to increase its involvement with the Sister City Program. More publicity needs to be done to let the citizens know about Lake Macquarie. The Council feels the City needs to become more involved in tourism and economic development and promote the Chisholm Trail area. Also the Sheriffs' Association is looking for a place to establish a museum. Round Rock is being considered. The Council agreed that it would be a good tourist attraction and would like to pursue the museum. Staff and Council discussed the Northeast Road District and the Southeast Road District. The Council said they would not want to become involved in road districts in the future. John Rankin, Town Clerk from Round Rock's Sister City, visited with the Council concerning mutual interest exchanges and how Lake Macquarie's government is run. Rankin will be I I June 16, 1987 63 contacting Bob Bennett for further discussion concerning various exchanges. Sam Huey went over various financial scenarios for the next few years. By doing this, staff was setting the framework so the Council could give the proper guidance to see where and how the City will progress in the future. Sam said he would like to refine the numbers and bring some further info back to the Council. Councilwoman Lee said she would like Bob Bennett to be brought up to speed on the volunteer program. Lee said that presently Round Rock: -'s program is just a part of Austin's. She felt that Round Rock needs to be a separate program. Until that time, there are two places on the Austin Board, Councilwoman Lee and Sam Huey were asked to serve for one year. There being no further business, the meeting adjourned at :4o p.m. Respectfully submitted, 1.10 1 Joanne Land, City Secretary June 25, 1987 The Round Rock City Council met in regular session Thursday, June 257 1987 at 7:00 p.m. in the Council Chamber. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein arrived during the Executive Session, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of June 117 1987 and Work Session of June 16, 1987. MOTION.: Councilman Culpepper moved to approve the minutes with Councilman King seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: None. PROCLAMATIONS: None. PUBLIC HEARINGS: None. ORDINANCES: 7A. Consider an ordinance amending the 1986-1987 Budget. (Second Reading) Mayor Robinson read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE REVISION OF THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS, FOR FISCAL YEAR 1986-1987. MOTION: Councilman King moved to adopt the ordinance on second reading. Councilman Culpepper seconded the motion. I June 25, 1987 VOTE: Ayes: Councilman Icing Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 65 ACTION: The motion carried unanimously. 7B. Consider an ordinance amending the Traffic Code. (First Reading) This ordinance will result in a 4 way stop at the intersection of South Creek Drive and Redwing Way. This intersection is presently controlled by stop signs on Redwing Way only. The curve on South Creek Drive combined with the fence on the northwest corner of the intersection results in a dangerous blind intersection. A stop sign will assure that all traffic is allowed to proceed with safety. Mayor Robinson read the caption of the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A., SCHEDULE IV, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING STOP SIGNS AT CERTAIN INTERSECTIONS. MOTION: Mayor Pro -tem Lee moved to adopt the ordinance with Councilman Jean seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 7C. Consider an ordinance ordering an August 8. 1987, one-half cent sales tax election. (First Reading) The language in HB79 provides that the governing body of the City may provide by ordinance for the calling and holding of an election to adopt an additional one-half of one percent (1/2%) local sales and use tax within the City to be used to reduce the property tai: rate. 66 June 25, 1987 On June 11, 1987, the Council called the election in Resolution No. 1007R. The possibility of a conflict in the method used and the language of HB79 and the problems associated with an election that may not strictly conform to HB79 and the potential loss of that sales tax revenue made this ordinance necessary. Mayor Robinson read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE ORDERING A SPECIAL ELECTION TO BE IN THE CITY OF ROUND ROCK, TEXAS, ON THE QUESTION OF THE ADOPTION OF AN ADDITIONAL ONE-HALF PERCENT LOCAL SALES AND USE TAX WITHIN THE CITY; DESIGNATING THE DAY OF THE ELECTION AND THE POLLING PLACE; APPOINTING ELECTION OFFICIALS THEREFORE; PROVIDING THAT ALL DULY QUALIFIED RESIDENT ELECTORS SHALL BE QUALIFIED TO VOTE; PRESCRIBING FORM OF BALLOT; PROVIDING FOR NOTICE OF ELECTION; CONTAINING OTHER PROVISIONS RELATING TO SAID ELECTION; AND PROVIDING FOR SEVERABILITY. MOTION: Councilman King moved to adopt the ordinance with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman King moved to dispense with the second reading of the ordinance with unanimous consent of all Councilmembers present. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11 June 25, 1987 67 APPOINTMENTS: 8A. Consider an appointment to the Planning and Zoning Commission. Mayor Robinson suggested that this appointment be tabled until the Council had had time to visit with those seeking the position. MOTION: Mayor Pro -tem Lee moved to table the appointment to July 9, 1987. Councilman Jean seconded the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Mayor Pro -tem Lee Mayor Robinson Noes: Councilman Culpepper ACTION: The motion carried 5 to 1. RESOLUTIONS: 9A. Consider a resolution authorizing the Mayor to enter into a service aQreement with Gutierrez, Smouth & Wilmut for I & I. Two proposals were received in response to a request for proposals to provide engineering services for investigation of inflow and infiltration of three areas of the City's wastewater collection system. Based on staff evaluation of the proposals and previous experience with Gutierrez, Smouth, Wilmut & Associates with a not to exceed amount of $737888. The resolution was read by the Mayor: RESOLUTION NO. WHEREAS, the City Council has determined that it would be beneficial to the City to conduct I & I evaluation of the Sewer System of the City of Round Rock; and WHEREAS, Gutierrez, Smouth, Wilmut & Associates, Inc., Civil Environmental Engineers of Dallas, Texas, have submitted a contract to conduct this evaluation; and WHEREAS, the Council desires to enter into said contract with Gutierrez, Smouth, Wilmut & Associates, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract for an I & I evaluation of the Sewer System of the City of Round Rock with Gutierrez, Smouth, Wilmut & Associates, Inc., a copy of said contract being attached hereto and incorporated herein for all purposes. 68 June 25, 1987 RESOLVED this 25th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION.: Councilman King moved to adopt the resolution as presented. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 9B. Consider a resolution authorizing the Mayor to enter into an agreement with Mauro, Wendler. Sheets, Blume and Gutow. This law firm is being retained to represent the City in various legal matters. RESOLUTION NO. WHEREAS, the City Council has determined that it is in the best interest of the City of Round Rock to retain Mauro, Wendler7 Sheets, Blume and Gutow to represent the City of Round Rock in certain mattersl and WHEREAS, Mauro, Wendler7 Sheets, Blume and Gutow have submitted a contract for said service; and WHEREAS, the Council desires to enter into said contract with Mauro, Wendler7 Sheets, Blume and Gutow, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract for professional services with Mauro, Wendler7 Sheets, Blume and Gutow, a copy of said contract being attached herein for all purposes. RESOLVED this 25th day of June, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary I June 25, 1987 69 MOTION: Mayor Pro -tem Lee moved to approve the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: None. OLD BUSINESS: None. NEW BUSINESS: 12A. Consider a request by the Gattis School Road Development Corporation for out of City wastewater service. Staff received a letter from Ralph E. Reed of the Gattis School Road Development Corporation requesting permission to pursue wastewater service from the City. MOTION: Councilman Jean moved to instruct staff to proceed to work with Mr. Reed and get the agreement process started. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12B. Committee Reports. Councilman King said that the staff has reviewed the joint use swimming pool issue and entire committee will be meeting to look at the staff's findings within the next two weeks. Councilman Culpepper stated that the Audit/Finance Committee will have a recommendation for the Council at the next meeting on how the money should be spent. 70 June 25, 1987 12C. City Manager's Report. This past Sunday night, June 21st, the City had two electrical motors "go out" on two key water wells. The City relied largely on the surface water plant to make it through. A replacement motor at the cost of approximately $6,300 was ordered. There will be an item on the next agenda for the Council to ratify the decision to purchase the motor. Bennett went over a report concerning previous I & I done by Gutierrez, Smouth, Wilmut & Associates. 12D. Council Comments. Mayor Robinson asked the Council to review the Economic Development report provided in the packet. This report will be given on a monthly basis by the Economic Development Coordinator, Kathy Mayfield. Councilman King asked staff to check any major pieces of equipment that might need to be repaired on a routinely basis. Mayor Pro -tem Lee asked that a meeting be set up between the Volunteer Coordinator, Marge Tripp, Bob Bennett and herself. Mayor Robinson informed the Council about the Tour of Texas bike races and the possibility of them coming to Round Rock in March. This would mean a lot of publicity for the City. .EXECUTIVE SESSION: 13A. Executive Session as authorized by Article 6252-17, Section 2, Subsection (3)., Vernon -s Texas Civil Statutes - Discussion relating to pending litigation to wit: Hurley vs. City of Round Rock. The Council went into Executive Session at 7:16 p.m. and recesed at 7:34 p.m. There being no further business, the meeting adjourned at 7: 35 p. m. Respectfully submitted, 4Janne Land, City Secretary 7 7 71 July 9, 1987 The Round Rock City Council met in regular session Thursday, July 9, 1987 at 6:00 p.m. in the Council Chamber. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein arrived during the discussion of item 3D, Councilman Glenn T. King, Councilman Pete Correa arrived during the discussion of item 3B and Councilman Charles Culpepper. Absent was Councilman Ronnie Jean. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. WORK SESSION: 3A. Consider discussion of the proposed 1987 Bond Package. Bob Bennett made the staff presentation. Bennett addressed the overlapping debt of the City. The School District has an extreme amount of debt. Because of the large overlapping debt, staff suggested that the proposed bond election be postponed to a later date so that the City's bond rating would not be put in jeapordy. The items that were considered for the bond package could be postponed until next year without causing any problems. Mayor Robinson said that since the growth trend was not on the rise then taxes "cant keep going up." He said the only pressing item on the bond election was the frontage road project. The City has not heard back from the State on the exact amount. The Mayor suggested the City sell Certificates of Obligation for the project when the State advises the City of the dollar amount. Councilman Culpepper suggested that the Council wait to prioritize any items until the entire Council is together. Councilman King stated that the State was planning on doing a total of about $25,000,000 worth of improvements inside the city limits. He said he did not want to see the City loose those improvements. Councilman Culpepper and Councilman King said they would like to see the G.O. Bond Task Force "brought up to speed" concerning the new developments. They suggested that one meeting July 9, 1987 be called in the near future. This item will be brought back at a later date. 3B. Committee Reports. Councilman King said the Intergovernmental Committee had been in contact with the City of Georgetown concerning a joint work shop. The Georgetown Intergovernmental Committee is taking the work shop idea back to their entire Council. They will let Round Rock know the outcome shortly. The two areas of discussion will be Mokan and the BRA Water Contract. Councilman Culpepper said the Audit/Finance Committee will have a Bond Counsel proposal for the Council's consideration at the next meeting. Mayor Pro -tem Lee stated that the City Hall Complex Committee is continuing to meet on a weekly basis. The parking garage is not ready to be accepted by the City, therefore, it will not be available for use during Frontier Days. Mayor Robinson said that the Golf Course Committee is now looking at three sites. All the sites look good at this point. He will report back to the Council as discussions progress. 3C. City Managers Report. Bob Bennett reported that new staff member., Paul Gambrel, has been assigned to a new industry as the liason between the industry and the City in effort to help get through the "red tape at City Hall." Jim Nuse reported about a Brazos River Authority meeting between Jonah, Georgetown, Round Rock and HDR. 3D. Council Comments. Jim Nuse stated that the staff will receive bids later this month on the Sealcoat Program. This was in response to a question posed by Councilman Culpepper. Mayor Robinson questioned the status of the "junk yard on McNeil Road." Bob Bennett will have an answer by noon on July 10th. The Council went into Executive Session at 6:35 p.m. and recessed at 6:55 p.m. CALL REGULAR SESSION TO ORDER - 7:00 P.M. I July 9, 1987 73 ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. king, Councilman Pete Correa, and Councilman Charles Culpepper. Absent was Councilman Ronnie Jean. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL. OF MINUTES: Regular Meeting of June 25, 1987. MOTION: Councilman Correa moved to approve the minutes as submitted with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Flo Berkley of 2 Longhorn addressed the Council concerning House Bill 131. She presented a letter to the Council expressing her concerns with the Bill. She asked the Council to contact their representative if they felt this Bill was not in the best interest of the City. Berkley was not for the Bill as presented. Richard Wells, 1400 Pearl Cove, also addressed the Council concerning House Bill 131. Wells also told the Council about his recent trip to Washington D.C. concerning industry. PROCLAMATIONS: None. PUBLIC HEARINGS: 9A. Consider public testimony concerning a grant application for Palm Valley Park. Sharon Prete made the staff presentation. The Parkas and Recreation Department is submitting a grant application to the Texas Parkas and Wildlife Department for a 50% - 50% matching grant. The funding, if received, will be used for Phase I development of Palm Valley Park. The grant submittal request is for $750,000. This represents 50% of the F9 A ps July 9, 1987 total $1,500,000 project. The types of improvements to be included in the grant proposal are utilities, road, parking, picnicing and playground facilities. There were no citizen comments, the public hearing was closed. ORDINANCES: 10A. Consider an ordinance amending the Traffic Code. (Second Reading) This ordinance will result in a 4 way stop at the intersection of South Creek Drive and Redwing Way. This intersection is presently controlled by stop signs an Redwing Way only. The curve on South Creek Drive combined with the fence on the northwest corner of the intersection results in a dangerous blind intersection. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A.7 SCHEDULE IV, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING STOP SIGNS AT CERTAIN INTERSECTIONS. MOTION: Councilman Heiligenstein moved to approve the ordinance on second reading. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10B. Consider an ordinance correcting Ordinance No. 889. (First Reading). Field notes supplied by Westinghouse last year did not reflect a sale of land to Texas Crushed Stone/Georgetown Railroad Co. This ordinance will correct the annexation of last year to only the Westinghouse plant site. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 889 FOR THE PURPOSE OF PROVIDING THE CORRECT LEGAL DESCRIPTION TO BE ATTACHED TO SAID ORDINANCE NO. 889. MOTION: Councilman King moved to approve the ordinance July 9, 1987 75 with Councilman Heiligenstein seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Heiligenstein moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 11A. Consider an anoointment to the Planninq and Zoning Commission. Letters of interest were submitted by the following: Bob Nichols, John S. Moman, James R. Hoffpauir, Consuelo R. Parker, Russell Lyday, Scotty Muenchow, James R. Clarno and Dianna S. Kocurek. Councilman King nominated John Moman and Mayor Pro -tem Lee nominated Dianna Kocurek. MOTION: Councilman Culpepper moved that nominations cease. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee 76 July 9, 1987 Mayor Robinson Noes: None ACTION: The motion carried unanimously. The Council was then polled with the following results: John Moman - 4 votes Dianna Kocurek - 2 votes RESOLUTIONS: 12A. Consider a resolution revoking acceptance of Vista Heights Section 5A. Richard Wells representing the lender of the project, Franklin Savings, made a presentation to the Council. There are numerous firms involved in the investigation and testing as to the cause of failure of lines and streets in Vista Heights Section 5A. So far there have been $51,100 worth of investigating expenses incurred. Testing has begun and will continue. A cost sharing agreement is also being finalized. Mayor Robinson said that the Council asked for a schedule quite a while back. As of this time the Council has not received the requested schedule. Wells said they had set July 1st as a target date but because of the number of liability carriers to be notified and given the opportunity to respond as to whether they wanted to become involved or not, they had not been able to meet that deadline. Wells said another meeting has been scheduled for newt week and his group should have "a pretty good handle on where we stand." He continued by stating that there are three determining factors: 1) the cause: 2) the cure: and 3) who is at fault and therefore who will pay. Councilman Heiligenstein stated that it is well known that there are monies owed contractors on the project that have not been paid. He asked what the City's position or liability legally would be in terms of the developer owing contractors money that has never been paid on streets and utilities that could be the City's. Wells stated that the money in dispute is the 10% retainage normally withheld on a project until it is totally complete. Mayor Robinson said that he felt it needed to be noted July 9, 1987 77 that the work was completed and accepted and the contractor should be entitled to the retainage. The Mayor then said he was not interested in seeing this item on the agenda week after week. Councilman Culpepper echoed Mayor Robinson's statement. Again Councilman Heiligenstein asked, "does the fact that the contractors have a lien pending affect the City's position in this matter." Don Wolf said he did not know that it affects the City'*s position at all but that he thought that any action the Council takes at this time will have an affect on those lawsuits that are pending and he would not recommend that the Council act positively at this time. Councilman Heiligenstein asked that the City explore or investigate the role of the situation with the contractor and the lender or whoever the owner of the project is now relative to the improvements in the ground and what that means to the City. The Council agreed to the withdrawal of this item at this time. It will appear on the agenda one more time at a later date when the City Manager and City Engineer feel the situation has been satisfactorily addressed. 12B. Consider a resolution supporting sales tax on certain services. This resolution has the support of the Texas Municipal League. RESOLUTION NO. WHEREAS, sales tax receipts for the State of Texas and for cities across the state have been steadily decreasing; and WHEREAS, sales tax receipts for the City of Round Rock are down j and WHEREAS, the City faces ever-increasing service demands for public safety, water, wastewater, solid waste disposal, and other services; and WHEREAS, the Texas economy is undergoing fundamental changes,, shifting from reliance on oil, gas, and other natural resources to an economy based heavily on information, services, and trade; and WHEREAS, the current sales tax system relies too heavily on the old economy, leaving most of the new economy untaxed; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the City Council endorses and will actively support efforts to broaden the sales tax base to include taxation of services, but to retain exemptions for food, drugs, medicine, medical services, and medical supplies; and BE IT FURTHER RESOLVED 78 July 9, 1987 That the City Council urges the State Legislature to enact the legislation necessary to expand the sales tax base and to grant Texas cities the authority to impose any and all optional city sales tax on the expanded base. RESOLVED this 9th day of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12C. Consider a resolution authorizing the Mayor to enter into an agreement for an audit firm. Councilman Culpepper said the Audit/Finance Committee recommended the firm Pena Swayze and Company to do the City audit as they have for the past 2 years. A rate of $35.00 per hour with a cap of $30,000 is proposed which is the same rate as the last fiscal year. RESOLUTION NO. WHEREAS, the City of Round Rock is required to have an annual audit of all City funds; and WHEREAS., Pena Swayze and Company submitted an audit letter agreement to provide such services; and WHEREAS, the Council of the City of Round Rock is desirous of entering into an agreement with Pena Swayze and Company; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized to execute said audit letter agreement with Pena Swayze and Company, a copy is attached hereto for all intents and purposes. 7 July 9, 1987 79 RESOLVED this 9th day of July, 1937. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to approve the resolution. Mayor Pro --tem seconded the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 12D. Consider a resolution authorizing the Mayor to enter into an agreement for delinquent tax collection services. Mauro, Wendler, Sheets, Blume & Gutow have submitted a proposal to collect delinquent taxes for the City. This service is now provided from another firm in Austin whose contract has expired. After reviewing the proposal from Mauro, Wendler, Sheets, Blume & Gutow and their qualifications, staff felt this firm can do an excellent job collecting taxes plus they have local representation for policy and procedure questions that may arise over the 3 year term of this new contract. The cost of this service is provided by a 15% fee levied on delinquent taxpayers as set out by state law. Lowell Denton, representing the law firm, made a short presentation. 80 July 9, 1987 MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND., City Secretary MOTION: Councilman Culpepper moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12E. Consider a resolution authorizing the Mayor to enter into an engineering contract with Haynie, Kallman & Gray., Inc., for sewer rehabilitation. Don Wolf said that he had received this contract at a late date and had not had the opportunity to review it. He requested additional time for review. MOTION: Councilman King moved to table this item with Mayor Pro -tem Lee seconding the motion. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is hereby authorized to execute a contract with Mauro,, Wendler7 Sheets, Blume & Gutow and Heard, Goggan7 Blair, delinquent taxes. Williams & Harrison for the purpose of collecting RESOLVED this 9th day of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND., City Secretary MOTION: Councilman Culpepper moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12E. Consider a resolution authorizing the Mayor to enter into an engineering contract with Haynie, Kallman & Gray., Inc., for sewer rehabilitation. Don Wolf said that he had received this contract at a late date and had not had the opportunity to review it. He requested additional time for review. MOTION: Councilman King moved to table this item with Mayor Pro -tem Lee seconding the motion. July 9, 1987 81 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12F. Consider a resolution authorizing the Mayor to enter into a contract with Phil Maxwell for legal services in connection with the Glen Neans lawsuit. Don Wolf made the presentation. Pursuant to a legal action instituted against Glen Neans, et a17 an agreed judgment in the amount of $1,500,000 plus pre -judgment interest and post -judgment interest, contained a partial assignment to the City of Round Rock of the right and entitlement to pursue and recover upon any cause of action against United States Insurance Group, or any related or affiliated insurance company with in same, vested in Glen Neans based upon the failure to provide a defense or coverage for Neans. Since the Longley and Maxwell law firm is familiar with this case it would be in the best interest of the City to have them continue to pursue this cause of action pursuant to the agreement presented with the resolution. The rate will be $100.00 per hour. RESOLUTION NO. WHEREAS, the City Council wishes to retain the law firm of Longley and Maxwell upon the terms and conditions of the letter agreement Submitted by said firm, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor of the City of Round Rock, Texas, is hereby authorized and directed to execute on behalf of the City, the retainer agreement set forth in the letter from Phil Maxwell, a copy of said retainer agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 9th day of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 82 July 9, 1987 MOTION: Councilman Culpepper moved to adopt the resolution with Councilman Heiligenstein seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12G. Consider a resolution authorizing the Mayor to enter into a contract for the East Main Street CDBG ProJect. This item was withdrawn. 12H. Consider a resolution authorizing the Mayor to apply for a grant for Palm Valley Park. The presentation of this item was made during the public hearing portion of the meeting. RESOLUTION NO. WHEREAS., the United States Congress has passed the Land and Water Conservation Fund Act of 1965 (Public Law 88-578)7 authorizing the Secretary of the Interior to provide financial assistance to states, and political subdivisions thereof, for outdoor recreation purposes; and WHEREAS, the Texas Legislature has adopted Article 6018r, V.A.C.S.7 for the purpose of allowing the State of Texas, and its political subdivisions, to participate in the Federal program established under said Public Law 88-578, or such other programs as are hereinafter established by the Federal Government; and WHEREAS, the City of Round Rock is fully eligible to receive assistance under this Program; and WHEREAS, the City Council of the City of Round Rock is desirous of authorizing its administrative staff to represent and act for the City in dealing with the Texas Parks and Wildlife Department concerning this Program; Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS Section 1: That the City Council of the City of Round Rock hereby certifies that the City of Round Rock is eligible to receive assistance under Public Law 88-578; as augmented by Article 6081r., 7 V.A.C.S. Section 2: That the City Council hereby authorizes and directs its Mayor to represent and act for the City of Round Rock in dealing with Texas Parks and Wildlife Department for the purpose of this Program. The Mayor is hereby officially designated as the City's representative in this regard. Section 3: The City Council hereby designated its Director of Finance as the official authorized to serve as the City's fiscal officer to receive Federal funds for purposes of this Program. Section 4: The City Council hereby specifically authorizes the City officials herein designated to make application to the Texas Parks and Wildlife Department concerning the tracts of July 9, 1987 83 land to be known as Palm Valley Park in the City of Round Rock for use as a park site. That Palm Valley Park is hereby dedicated for public outdoor recreation purposes. RESOLVED this 9th day Of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION,: Mayor Pro -tem Lee moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Culpepper was out of the room when the vote was taken. ACTION: The motion carried. 121. Consider a resolution authorizing the staff to proceed with the Regional Sewer Project. As provided in the Wastewater Disposal Contract, Round Rock must state its intentions to proceed with the project if the cost exceeds the 4F estimate by 10% or more. The project is estimated to exceed by 40%. The project overruns are due to environmental factors and low initial estimates. Councilman King asked how many partners had approved the increase. The only one so far was MUD 3. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas, City of Austin MUD No. 2 and MUD No. 37 and Brushy Creek Water Control and Improvement District No. 1 of Williamson and Milam Counties have previously entered into a contract to provide wastewater transportation and disposal services on regional basis; and 84 July 9, 1987 WHEREAS, Plans and Specifications have been prepared, approved and put out for bid; and WHEREAS, the Contract provides that if the recommended bid exceeds the estimated cost by more than ten (10) percent each customer shall notify the District as to whether or not it desires the District to proceed with the construction of Phase 1A and 1B of the system; and WHEREAS, the City of Round Rock has received notice that the bids exceed the cost by more than ten (10) percent; and WHEREAS, the Council of the City of Round Rock wishes to continue to protect the publics health, safety and welfare through the regional treatment of wastewater, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That it hereby gives notice to the Brushy Creek Water and Control and Improvement District No. 1 of Williamson and Milam Counties that it desires the District to proceed with the construction of Phase 1A and 1B of the system. RESOLVED this 9th day of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12J. Consider a resolution authorizing the Mayor to enter into an amendment of the Regional Sewer Contract. The purpose of this amendment is to provide for the customers to pay for credits under the contract when they are due. Round Rock will not have to pay for our share of the project until we are reimbursed for project costs incurred to date. RESOLUTION NO. July 9, 1987 85 WHEREAS, Brushy Creek Water Control and Improvement District No. I of Williamson and Milam Counties ("District"), City of Austin ("Austin"),, City of Round Rock ("Round Rock"), Williamson County MUD No. 2 ("MUD") Williamson County MUD No. 3 ("MUD 3") entered into a Wastewater Disposal Contract dated December 16, 19853 and WHEREAS, the parties want to amend said contract for the purpose of providing for a change in the method of funding thereunder; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK., TEXAS That the Mayor be and is hereby authorized to execute an amendment to the December 167 1985 Contract said amendment being attached hereto and incorporated herein for all purposes. RESOLVED this 9th Of JUlY7 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION.: Councilman King moved to approve the resolution with Councilman Heiligenstein seconding the motion. VOTE." Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION.* The motion carried unanimously. DISBURSEMENTS: 13A. Consider various payments to Haynie Kallman & Gray, Inc. in the amount of $4,877.66. 138. Consider payment to H & C Water and Wastewater Control for control line repair in the amount $5,267.00. 13C. Consider payment to Bay Maintenance Co., Inc. for the Southeast Round Rock Water and Wastewater Improvements,.-- Contract #1 in the amount of $8,667.00. 86 July 9, 1987 13D. Consider payment to Bay Maintenance Co._, Inc., for the Southeast Round Rock Water and Wastewater Improvements. Contract #2 in the amount of $1233015.42. 13E. Consider payment to C.B.I. NA -CON, Inc., for the Southeast Round Rock Water Storage Improvements, 1,000.000 Gallon Toro Tank in the amount of $12.312.53. 13F. Consider payment to R.E.C. Industries. Inc., for the Southeast Round Rock Booster Pump Station in the amount of $6,773.40. 13G. Consider payment to P.A. Stark Construction. Inc.. for the Gattis School Road Phase 2. Street & Drainage Improvements in the amount of $49,501.71. 13H. Consider payment to Tribble & Stephens Co., Inc.,_ for the 1985 CIP 6.0 MGD Water Treatment Plant Expansion in the amount of $28,256.00. 13I. Consider various payments to Espey Huston and Associates in the amount of $4.716.55. 13J. Consider payment to Dipple & Ulmann Engineers in the amount of $1.768.05. 13th. Consider payment to Parker & Rogers for improvements to McNeil Road in the amount of $105.387.30. 13L. Consider payment to Belanger Smith & Associates for Lake Park in the amount of $375.09. Mayor Pro -tem Lee asked for a status report on McNeil Road which was given by Jim Nuse. MOTION: Councilman Heiligenstein moved to approve the disbursements as submitted. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None July 9, 1987 87 ACTION: The motion carried unanimously. OLD BUSINESS: .14A. CIP Update. A status report was contained in the Council packet for rev i ew. NEW BUSINESS: 15A. Consider a change order with Caliber Construction. This item was withdrawn at the request of the contractor. 15B. Consider a request from Manville Water Supply Corporation for out of City services. Manville Water Supply Corporation requested an emergency tie-in to the Round Rock water system. This would be a reciprical agreement between Round Rock and Manville Water Supply Corporation. Staff was instructed to proceed with preparation of the necessary agreement document. Mayor Pro -tem Lee introduced the new Volunteer Center Municipal Coordinator, Francie Cleary. Mayor Robinson said he had reviewed the list of committees and narrowed them down from 23 to 6. There being no further business, the meeting adjourned at 8: 03 P. M. Respectfully submitted, ( wln'xt , "66_' Joanne Land, City Secretary Ju I y 23, 1987 The Round Rock City Council met in regular session Thursday, July 23, 1987 at 7:00 p.m. in the Council Chamber. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. king, Councilman Ronnie Jean and Councilman Charles Culpepper. Absent due to illness was Councilman Pete Correa. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of July 97 1987. Councilman King requested that the minutes be amended to reflect that John Moman was recognized as the newest member of the Planning and Zoning Commission. The statement needed to be added to the last page of the minutes. MOTION: Councilman Culpepper moved to approve the minutes as amended with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION -0 The motion carried unanimously. CITIZENS COMMUNICATIONS: The 9 and 10 year old Sertoma Girls Softball All Star Team was recognized by the Council for all their efforts in league play. The team went to tri-state and represented Round Rock very well. Each girl was recognized individually as were the coaches. PROCLAMATIONS: 5A. Consider a proclamation proclaiming Westwood Housing Week. Ernest Lincoln, Executive Director of the Housing Authority, along with two representatives of the Center were present for the presentation. 7 7 7 July 23, 1987 89 PUBLIC HEARINGS: None. ORDINANCES: None. APPOINTMENTS: None. RESOLUTIONS: 9A. Consider a resolution authorizing the Mayor to enter into a contract for the East Main Street CDBG Project. Jim Nuse made the staff presentation. Councilmembers had questions regarding the apparent low bidder, W.L. Wood Excavating. They are the same contractor that is doing work in Egger Acres and have some problems in that area. The Council asked that staff look into the references and qualifications more closely of this f irm. MOTION: Councilman Heiligenstein moved to table this item until the staff has had time to review the qualifications of the contractor. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 9B. Consider a resolution authorizing the Mayor to execute an easement for the W.C.I.D. In order to complete the Regional Sewer Project, this easement is required to be obtained from the City to the W.C.I.D. Don Wolf had reviewed all the documents and all was in order. RESOLUTION NO. WHEREAS, the City of Round Rock, the City of Austin, MUD #2 and MUD #3 have contracted with Brushy Creek W.C.I.D. No. 1 of Williamson and Milam Counties to provide Wastewater transportation and treatment services; and WHEREAS, in order to construct a segment of the transportation facilities certain lands must be traversed by a tunnel which requires an easement; and WHEREAS, a tunnel would be the most environmentally sound method at the location of this easement; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is hereby authorized to execute an easement in favor of the Brushy Creek W.C.I.D. of Williamson go July 23, 1987 and Milam Counties for the purpose of the construction and maintenance of an underground tunnel to accomodate the regional wastewater line, a copy of said easement being attached hereto and incorporated herein for all purposes. RESOLVED this 23rd day Of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to approve the resolution with Councilman Jean seconding the motion. VOTE -0 Ayes: Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 9C. Consider a resolution authorizing the Mayor to enter into a contract for Bond Counsel. Councilman Culpepper said the Finance Committees had met with Jerry Turner of Vinson & Elkins and were satisfied that the firm of Vinson & Elkins would do a good job for the City as our Bond Counsel. The firm is local and their rates are competitive. The Committee recommended the City engage the firm of Vinson & Elkins. RESOLUTION NO. WHEREAS, the City Council is contemplating the issuance of an undetermined amount of Bonds and/or Certificates of Obligation; and WHEREAS, in connection of the issuance of the bonds the City will require certain legal services; and WHEREAS, Vinson & Elkins has submitted a proposed Contract for review by the City Council; and July 23, 1987 91 WHEREAS, the City Council desires to enter into the Contract with Vinson & Elkins for legal services; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract with Vinson & Elkins, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 23rd day of July, 1987. MIKE ROBINSON, Mayor City of Round Rock7 Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 9D. Consider a resolution authorizing the Mayor to enter into a contract with MFA Co., Architects. This resolution provided for a contract with MFA Co., Architects, formerly M. Faulk and Associates, Architects. The new contract is identical to the old in that it provides architectural services for a prototype fire station. Councilmembers voiced their concerns with renewing or providing a new contract to MFA Co., Architects in light of their financial problems. Also since the City will not be building a fire station right away this project will not need to be addressed immediately. I fka UAQ July 23, 1987 MOTION: Councilman Heiligenstein moved to table the resolution. ACTION: The motion died for lack of a second. The architect requested that the City terminate the existing contract with M. Faulk and Associates and then approve the new contract with MFA Co., Architects. MOTION: Councilman Jean moved to terminate the existing contract with M. Faulk and Associates, Architects as requested by the architect. The motion was seconded by Mayor Robinson. VOTE: Ayes: Councilman Heiligenstein t i me. Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. The Council decided to take no further action at this 9E. Consider a resolution authorizing the Mavor to execute an amendment to the W.C.I.D. Contract. Williamson County MUD #2 is having problems obtaining full funding of their portion of the Regional Wastewater Project. In order for the current contract to remain in force, this amendment is necessary. The amendment extends the time period for declaring proceeding with the project if the price has increased more than 10% from 30 to 65 days. The staff recommended approval. RESOLUTION NO. WHEREAS, the City of Round Rock, Texas, City of Austin, MUD No. 2., MUD No. 3. and Brushy Creek Water Control and Improvement District No. I of Williamson and Milam Counties have previously entered into a contract to provide wastewtater transportation and disposal services on a regional basis; and WHEREAS, the District has notified the Customers that the recommended bid exceeds the estimated costs of the construction contract by more than ten (10) percent; and WHEREAS, the District and the Customers desire to extend the deadline set for notification by each Customer to the District as to whether or not the Customer desires the District to proceed with construction of Phases 1A and 1B of the System; Now Therefore 7 July 23, 1987 93 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is hereby authorized to execute an amendment to Section 6.01(b) of the December 16, 1555 Contract said amendment being attached hereto and incorporated herein for all purposes. RESOLVED this 23rd day of July, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Ding moved to approve the resolution as,presented with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: None. OLD BUSINESS: 11A. Consider a change order with Caliber Construction. This item was withdrawn. NEW BUSINESS: 12A. Consider a request from Texas Crushed Stone to tie into a 6" water meter at the Water Treatment Plant. A letter from William B. Snead of Texas Crushed Stone stated, "Please consider this letter an official request for the City of Round Rock to negotiate an agreement with Texas Crushed Stone Company to provide treated water to its new shop facility." Council instructed staff to proceed as requested by the applicant. 94 July 23, 1987 MOTION: Councilman King moved to instruct staff to proceed with the request. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12B. Consider a request by Cotton W.B. Enterprises to refund City taxes. Sam Huey made the staff presentation. The request is for $619.90. Council expressed their concern that no other delinquent taxes are due from this company. MOTION: Councilman King moved to approve the request based on staff reviewing the delinquent tax roll to determine that no other delinquent taxes are owed by this company. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12C. Consider discussion of proposed change in the Zoning Ordinance concerning lot averaging. The proposed change would amend one paragraph of the Zoning Ordinance. Its purpose is to provide the Planning and Zoning Commission, as well as the development community, with a clear method of determining lot size in the SF -2 district. The existing ordinance provides that the Planning and Zoning Commission may approve lots smaller than I I July 23, 1987 95 67 500 square feet, but the ordinance does not set out any criteria. The proposed amendment addresses this problem by simply seeking a 6,500 square foot average for all the single-family lots contained in the subdivision. This item is being brought to the Council prior to its presentation to the development community and other comments in the public hearing phase of the process. Councilman Heiligenstein said he felt this amendment was a "good idea". Councilman King also went over this view of the proposal as did Councilman Culpepper who interjected that staff might want to look at taking this one step further for SF -I. COMMITTEE REPORTS: Mayor Pro -tem Lee stated the City Hall Complex Committee was hoping this would be the last meeting of the Council in this Chamber. The new Council Chamber will possibly be ready by the first meeting in August. Councilman King informed the Council of a joint work session with the Georgetown City Council on August 27, 1987 from 5:00 p.m. to 7:00 p.m. in the Round Rock City Council Chamber to discuss MOKAN and BRA. CITY MANAGER'S REPORT: Bob Bennett reported that staff is now taking minutes of all committee meetings and submitting them to the Council as a means of information and keeping the entire Council up-to-date on various topics. Bennett reported that Sharon Prete, Parks and Recreation Director, had an article published in the Texas Municipal League's monthly magazine. Councilman Heiligenstein asked that staff look into drafting an ordinance which would prohibit parking in City right-of-way by large trucks or any vehicles. He also asked that this not be restricted to residential areas. 96 July 23, 1987 Councilman Heiligenstein, also asked how staff was progressing with the enforcement of weedy lots. Bennett reported that the Planning Department was doing a very good job in getting the situation well under control. A one-page brochure will be going out shortly which will inform the citizens about weedy lots, junked cars and zoning violations. In response to a question by Councilman Heiligenstein, Bennett reported that the City is trying to do a better job at maintaining significant right-of-way areas. Councilman King brought the Council up-to-date on the speaker schedule and absentee voting for the 1/2 cent sales tax election on August 8th. Mayor Robinson said he would like to see staff look at signage restrictions on the interstate especially in relation to heights. The Mayor also said he had received an official letter inviting Round Rock to attend the Australian Sister City Convention in Lake Macquarie. He asked that an item be placed on the next agenda to address this topic. There being no further business, the meeting adjourned at 8: 05 p. m. Respectfully submitted, Jo ne Land, City Secretary I 97 August 13, 1987 The Round Rock City Council met in regular session Thursday, August 13, 19877 at 6:00 p.m. in the City Council Chamber, 216 E. Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Sennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. WORK SESSION: 3A. Consider a presentation concerning the proposed 1987-88 Budget. Bob Bennett told the Council there would be three public hearings August 27th, September 10th and September 24th. The budget ordinance will be read the two meetings in September. Bennett suggested that Councilmembers meet with him and Sam Huey on an individual basis and possibly have a special called work session sometime in September. Sam Huey went over the proposed budget figures department by department. The budget as proposed did not include pay raises or merit increases for City employees. The budget anticipates 22 single family starts per month. The proposed tax rate of 46.536 cents represents a .4% increase over the effective tax rate calculation of 46.325 cents. 3B. Consider a presentation concerning the proposed Sealcoat Program. Jim Nuse made the staff presentation. A list of streets to be included was submitted to the Council. The project is scheduled to be completed by the end of September. 3C. Consider discussion concerning restricting on -street truck parking. Joe Vining made the following presentation. The question of restricting truck parking on city streets throughout the City has been raised. Truck parking, for vehicles exceeding twenty feet in length, is presently restricted to five minutes in residential areas, with certain necessary exceptions. 98 August 13, 1987 Restrictions in Commercial and Industrial zones should be less restrictive. Staff requested the Council consider the restriction of on street truck parking anywhere in the City between the hours of ten p.m. and six a.m. This resolution should apply to vehicles exceeding twenty feet in length. Councilman Heiligenstein said that he was in favor of the change. Staff was instructed to bring back an ordinance for consideration. 3D. Consider a presentation of the ProJected Project report for Palm Valley Park. Sharon Prete made the staff presentation. The City has invested over seven million dollars in the acquisition and master plan phase of Palm Valley Park. It is the consensus of the Council Committee that the City should move forward on this project, using available funds, since the G.O. Bond Election has been postponed. The Regional Park/Golf Course Committee made the following recommendations. 1) That the City spend one million dollars from interest income, and continue to pursue grant programs. An application has been submitted to Texas Parks and Wildlife for a 50-50 Local Park Fund matching grant. 2) That Phase I development include but not be limited to road improvements, utilities, ballfields and picnic facilities. 3) That a Project Manager be hired to coordinate all phases of development. 4) That an engineering firm be retained to perform necessary engineering tasks. 5) That, through N.G. Whitlow, all community resources be tapped for possible cash contributions, materials, machinery, equipment, manpower and volunteer work force. Councilman Culpepper and Mayor Pro -tem Lee will interview for the project manager position and make a recommendation at the August 27th Council meeting. Mayor Pro -tem Lee asked that an informal job description be written for Mr. Whitlow so everyone has the same expectations. 3E. Consider discussion of guidelines for the Hotel/Motel Tax. Bob Bennett made the staff presentation. The Council I I I August 13, 1987 99 committee decided to spend the existing hotel/motel tax money that had been set aside for the civic center on a facade for the City Hall Annex. The estimated costs of the facade is approximately $60,000 and the approximate amount of money in the set aside fund is $607000. The Committee also recommended that the 7 cent hotel/motel tax levy on programs be spent to benefit the hotel/motel industry. Specifically, I cent on the arts (Sam Bass Theatre, Community Choir, etc.), 2 cents to tourism events (City of Round Rack), 1 cent museum (Sheriffs' Museum or comparable), 2 cents to the Chamber of Commerce for advertising, and I cent to Chamber of Commerce in support of tourism and advertising (salaries in support of tourism advertising). The Committee also wants to establish guidelines that will stipulate either how the program monies will be spent or have guidelines and programs from the spending entities that explain how the monies will be spent. All programs that are submitted for funding and are funded would be auditable on a yearly basis and would be subject to funding on a yearly basis. There was some discussion about making sure that the Council had the flexibility that it felt it needed and not hamstring itself with the establishment of guidelines that might jeopardize future programs in ways we do not now understand. But, the importance of identifiable programs associated with identifiable expenditures was of utmost importance. It was also suggested that monies spent from hotel/motel taxes would go to new programs and not necessarily existing programs. Mayor Pro -tem Lee suggested that Sharon Prete head up the City's tourism effort with the help of Bob Bennett. Councilman King said he would like to see some new areas addressed and find out what other towns are doing in the way of tourism. Councilman Culpepper suggested that a questionaire be formulated to place in the local motels to find out why the occupants chose Round Rack. The remainder of the work session was considered at the end of the meeting. l®® August 13, 1987 CALL REGULAR SESSION TO ORDER - 7:00 P.M. ROLL CALL: Those Councilmembers present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of July 23, 1957. MOTION: Councilman Correa moved to approve the minutes with Councilman Heiligenstein seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried. CITIZENS COMMUNICATIONS: None. CANVASS AUGUST S. 1957 ELECTION: Mayor Robinson asked Councilman Culpepper, Councilman King and Joanne Land to canvass the votes. The following results were given by Councilman Culpepper: The adoption of an additional one-half percent (1/2%) local sales and use tax within the City to be used to reduce the property tai: rate. FOR 295 AGAINST 208 Total Votes Cast 503 The following resolution was presented for consideration: August 13, 1987 101 RESOLUTION NO. A RESOLUTION DECLARING THE RESULTS OF THE ELECTION RETURNS FOR AN ADDITIONAL ONE-HALF (1/2) OF ONE PERCENT (1%) LOCAL SALES AND USE TAX WITHIN THE CITY OF ROUND ROCK, TEXAS resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None WHEREAS, Article 1066(C)7 Vernon -'s Texas Civil Statutes, authorized the governing body of any city, town or village in Texas to call an election for the purpose of imposing an additional one-half (1/2) of one percent (1%) local sales and use tax within such city, town or village; and WHEREAS, the City of Round Rock held an election for the purpose of determining if the citizens of Round Rock desired to impose an additional one-half of one percent sales and use tax on the 8th day of August, 1987; and WHEREAS, at said election, there was a total of 295 votes cast for the proposition and 208 votes cast against the proposition; and WHEREAS, the proposition was approved by 87 votes; Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That pursuant to the canvass of the election returns on August 13, 1987 that the proposition favoring the imposition of an additional one-half of one percent local sales and use tax within the City of Round Rock, whereby the City ad valorem taxes must be reduced in the amount of the additional sales tax was approved by a vote of 295 for and 208 against. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary APPROVED: DONALD LEE WOLF, City Attorney MOTION: Councilman Heiligenstein moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 1®2 August 13, 1987 ACTION: The motion carried unanimously. PROCLAMATIONS: 9A. Consider a proclamation recognizing the Maroon Team Little League All Stars. Mayor Robinson read the appropriate proclamation and it presented to Charlie Gerlich, coach of the Maroon Team Little League All Stars. The team was then introduced individually. David Smith, Volunteer Fire Chief, showed the Council the newly purchased Lucas "Jaws of Life" equipment. Round Rock is the first city west of the Mississippi to have a Lucas tool. Smith also told the Council about their upcoming fund raiser to help pay for the tool. PUBLIC HEARINGS: 10A. Consider public testimony concerning the proposed rezoning request by Emkay Development from I-1 to C-1. The staff presentation was made by Joe Vining. Staff recommended approval of the request with deed restrictions to prohibit the following uses: 1) Overnight parking of commercial trucks and heavy equipment. 2) A truck stop type of operation where large commercial trucks would utilize the facilities. 3) A truck or heavy equipment maintenance or repair facility. There were no public comments; the public hearing was closed. ORDINANCES: 11A. Consider an ordinance amending the Zoning Ordinance by rezonino orooerty owned by Emkav Develoament from I-1 to C-1. (First Reading) Mayor Robinson read the caption of the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, ADOPTED IN CHAPTER 117 SECTION 3. E. ( ) , CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO -WIT: TO CHANGE 17.94 ACRES, MORE OR LESS, OUT OF THE DAVID CURRY SURVEY, WILLIAMSON COUNTY, TEXAS, AS DESCRIBED BELOW FROM I-1 (GENERAL INDUSTRY TO C-1 (GENERAL COMMERCIAL). MOTION: Councilman King moved to adopt the ordinance with Councilman Jean seconding the motion. 11 August 13, 1987 103 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. MOTION: Councilman Heiligenstein moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: There were no appointments to be made at this meeting but appointments to the Sister City Committee are to be made at the August 27th meeting. RESOLUTIONS: 13A. Consider a resolution authorizing the Mayor to enter into a contract for the East Main Street CDBG Project. Jim Nuse made the staff presentation. It was the opinion of Public Works and Haynie Kallman & Gray, Inc. that a project of this magnitude will stretch the equipment and personnel resources of the company. While Virginia Drive is their first reconstruction project and they have experienced difficulties in working around existing utilities, their references have been generally very good. Staff felt that by implementing bi-weekly construction meetings to monitor progress and construction techniques, W.L. Wood can successfully complete the job within the allotted time 104 August 13, 1987 frame and budget. Therefore, the staff recommended award of the contract to W.L. Wood Excavation Company for $391,975.25. The resolution was read by the Mayor: RESOLUTION NO. WHEREAS, the City has duly advertised for bids for street improvements to East Main Street; and WHEREAS., W.L. Wood submitted the lowest responsible bid; and WHEREAS, the Council wishes to accept the bid of W.L. Wood, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of W.L. Wood is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with W.L. Wood for the street improvements to East Main Street. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro -tem Lee moved to adopt the resolution with Councilman Jean seconding the motion. VOTE'.' Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 138. Consider a resolution authorizing the Mayor to enter into a contract for the 1987 Sealcoat Proaram. The sealcoat program is an economical means of prolonging street life. Public Works plans to locate a milling machine and negotiate the 400 s. y. overlay at Chisholm Trail and also the 450 s. y. repair on St. Williams Avenue that was damaged as a result of a water line break. There was only one bidder and we have used this company 4 August 13, 1987 105 times previously. The staff recommended that the project be awarded to Pool and Rogers Paving Company for the sealcoat portion only. The resolution was read as follows: RESOLUTION NO. WHEREAS, the City has duly advertised for bids for sealcoat improvements to various City streets; and WHEREAS, Pool & Rogers submitted the lowest responsible bid; and WHEREAS., the Council wishes to accept the bid of Pool & Rogers, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Pool & Rogers is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Pool & Rogers for sealcoat improvements to various City streets. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13C. Consider a resolution authorizing the Mayor to enter into a contract for the Nancy Street Drainaae Improvements. On August 11, 1987 the City opened 5 bids for the construction of a concrete channel between Nancy Street and Bowman Road in Mesa Park. Staff recommended award of the contract to Ella Contracting for a total price of $38,084. 106.- August 13, 1987 The resolution was read by the Mayor: RESOLUTION NO. WHEREAS, the City has duly advertised for bids for drainage improvements to Nancy Street; and WHEREAS, Ella Contracting submitted the lowest responsible bid; and WHEREAS., the Council wishes to accept the bid of Ella Contracting, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Ella Contracting is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Ella Contracting for drainage improvements to Nancy Street. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION.: Councilman Culpepper moved to adopt the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13D. Consider a resolution authorizing the Mayor to enter into a contract with Haynie Kallman & Gray, Inc. for Wastewater Treatment Plant Improvements. These improvements are necessary to meet discharge permit requirements. These improvements are more energy efficient than the current equipment and will provide the City with operating costs savings. The Mayor read the resolution: August 13, 1987 107 RESOLUTION NO. WHEREAS, the City Council has determined that it would be beneficial to the City to have certain improvements completed at the Wastewater Treatment Plant; and WHEREAS, Haynie Kallman & Gray, Inc., Consulting Engineers, have submitted a letter agreement to conduct the engineering for said improvements; and WHEREAS, the Council desires to enter into said agreement with Haynie Kallman & Gray, Inc.; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an agreement for improvements at the Wastewater Treatment Plant with Haynie Kallman & Gray, Inc., a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 13th day of August, 1987. MIKE ROES INSON7 Mayor City of Round Rock,, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to adopt the resolution with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13E. Consider a resolution authorizing the Mayor to enter into a contract for cleaning services for City buildinQs. Proposals for cleaning services of City buildings were solicited according to the bid specifications. The low bid 5.8 cents/sq. ft. of Professional Janitorial Service Company was considered to be the best bid. The contract is written with a 30 day notice clause. Mayor Robinson read the resolution: 1®8 August 13, 1987 RESOLUTION NO. WHEREAS, the City has requested Requests for Proposals for cleaning services for City buildings; and WHEREAS, Professional Janitorial Services Co. submitted the lowest and best proposal; and WHEREAS, the Council wishes to accept the proposal of Professional Janitorial Services Co., and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCKY TEXAS That the proposal of Professional Janitorial Services Co. is hereby accepted as the lowest and best proposal, and the Mayor is authorized and directed to enter into an agreement with Professional Janitorial Services Co. for cleaning services for City buildings. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION'.' The motion carried unanimously. 13F. Consider a resolution accepting the 1987 Certified Tax Roll. The Certified Tax Roll is now a $17188,1507529.00 which is up from last years roll of $17176,7347077.00. This roll is down from the amount presented in the proposed 1987-88 Budget. This will cause a corresponding increase in the effective tax rate as calculated originally at 45.84 cents. The total tax increase from last years rate of 42.69 cents could increase by 5 or 6 cents to 47.5 cents or 48.5 cents. Mayor Robinson read the resolution: I I August 13, 1987 109 RESOLUTION NO. WHEREAS, the Williamson County Appraisal District has presented certification of the 1987 appraisal roll for the City of Round Rock; Now Therefore RE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the City of Round Rock hereby accepts the 1987 appraisal roll as certified by Donna F. Mangham, Acting Chief Appraiser of the Williamson County Appraisal District, said certification being attached hereto and incorporated herein for all purposes. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to approve the resolution. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13G. Consider a resolution authorizing the Mayor to enter into a contract for McNeil Road Improvements Phase II. Espey Huston and Associates submitted a letter of recommendation for the second low bidder, Austin Paving Company for $1,292,768.70. Staff voiced concern with the low bidder of W.L. Wood Excavating Company. The concerns were as follows: 1. According to the Bidder's Qualification Statement, W.L. Wood Excavating Company has completed only one street and drainage project. The street and drainage project was new construction and was for $69,625.90. Four other street and drainage projects averaging $300,000 each were haulted by 1 10 August 13, 1987 owner due to economic or right of way constraints. 2. According to the Bidders Qualification Statement, current projects exceed $2 million. The total dollar amount of completed projects (not haulted by owner) is $1.4 million. His current work load is substantial and we are concerned with his ability to devote the necessary equipment and qualified manpower to the project. 3. A reconstruction project of this magnitude has not been completed by this contractor. His only reconstruction experience according to the Qualification Statement is on Virginia Drive in Round Rock. The contractor has experienced difficulties with existing utilities. Robert C. Howell, Attorney for W.L. Wood said his client wished to refrain from protest of the award at this time. Mayor Robinson read the resolution as follows: RESOLUTION NO. WHEREAS, the City has duly advertised for bids for street improvements to McNeil Road Phase II; and WHEREAS, Austin Paving Co. submitted the lowest responsible bid,- and WHEREAS, the Council wishes to accept the bid of Austin Paving Co., and to authorize the execution of the necessary documents'; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Austin Paving Co. is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Austin Paving Co. for street improvements to McNeil Road'Phase II. RESOLVED this 13th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to approve the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean 7 7 7 August 13, 1987 ill Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION= The motion carried unanimously. DISBURSEMENTS: 14A. Consider various payments to Haynie Kallman & Gray, Inc. in the amount of $15,583.77. 14B. Consider payment to Smith Pump Company, Inc. for a motor in the amount of $6,436.19. 14C. Consider payment to Bay Maintenance Co., Inc., for the Southeast Round Rock Water and Wastewater Improvements, Contract No. 1 in the amount of $79,241.44. 14D. Consider payment to Bay Maintenance Co., Inc., Contract No. 2 in the amount of $32,550.90. 14E. Consider payment to R.E.C. Industries, Inc. for the Southeast Round Rock Booster Pum Station in the amount of $75,798.00. 14F. Consider payment to P.A. Starr Construction Co., Inc.,_ for the Gattis School Road Phase 2, Street and Drainage Improvements in the amount of $32,965.55. 14G. Consider payment to River City Excavating and Paving Inc. for the Bowman Road Phase II Street and Drainage Improvements in the amount of $42,363.76. 14H. Consider payment to Advance Tank - Texas, Inc., for the 1985 CIP Water Treatment Plant Expansion 2.0 MGD in the amount of $3,158.75. 14I. Consider payment to Ranger Excavating, Inc., for the Ganzert Branch Channel Improvements Phase II in the amount of $83,581.59. 14J. Consider payment to Hydro Systems Engineering for a Drainage Study in the amount of $13710.00. 14K. Consider various payments to Espey Huston & Associates in the amount of $9.233.52. 14L. Consider payment to Robert Hurst Co. for the Highway 620 Bore Project in the amount of $67,260.60. 112 August 13, 1987 14M. Consider payment to Parker & Rogers, Inc., for the McNeil Road Improvements, Phase I in the amount of $74,693.25. 14N. Consider various payments to Dipple Ulmann and Associates in the amount of $5,467.91. 140. Consider payment to W.L. Wood Excavation for the Virginia Drive Improvements in the amount of $41,977.80. 14P. Consider payment to Hall Sprinkler Company for sprinkler systems in various City parks in the amount of $7,816.50. 140. Consider payment to the David Bost Group in the amount of $232.15. 14R. Considerpaymentto THC for the City Park Project in the amount of $119.62. MOTION: Councilman Correa moved to approve the disbursements as presented. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: 15A. CIP Update. Jim Nuse made the staff presentation by reviewing the project status report. NEW BUSINESS: 16A. Consider discussion concerning the Sister City Program. David Hensley, Chairman of the Sister City Committee, made a presentation to the Council. Hensley stated that the Committee would like to send a Sister City Delegate to the 1987 October Convention in Lake Macquarie. They would like the delegate to be Joanne Land. The Sister City Committe has $780.00 and requested that the Council fund the rest of the trip. They also suggested that they would like to see Council also send a representative. August 13, 1987 They stated that they chose Joanne as their delegate as she could represent the Committee as well as be the staff exchange person as has been discussed between the two cities. Hensley went on to say the Committee would like to complete the audio tape and slide show for presentation at the October Convention in Lake Macquarie as well as organize a Frontier Days fund raiser sponsored solely by the Sister City Committee. Hensley went over the exchanges and programs planned for the coming year which include: continue School exchanges, teacher exchange, art exchange, soccer team exchange and penpal exchange. Mayor Robinson said he felt it was time the City agreed to stand up and back the commitment made to this project. 16B. Consider a request by the YMCA to use the City swimming pool. Sharon Prete made the presentation. The YMCA has requested use of the Municipal Pool for a swim team and fitness program. They would be responsible for paying their prorata share of pool maintenance and operations costs. This program would not conflict with RRISD usage of the pool. Council directed staff to proceed with formulating a contract, to be presented at the next Council meeting. 16C. Consider a request from Jehovah Witness Church to receive water from Brushy Bend Water Supply Corporation. The Jehovah Witness Church located on Sam Bass Road made a written request to the Council for the use of water supplied to Brushy Bend Water Supply Corporation. Staff recommended that the Church be allowed to tie into the water system as requested because the Church continues to experience difficulty with their drinking water and the Department of Health has recommended that they use water from a central supply instead of the well they have. This would be just to supply the Church and no others. The Council voiced no objections to the request. 3F. Committee Reports. Councilman Heiligenstein informed the Council of a Corridor Council meeting scheduled for Friday, August 14th. Councilman King said the Intergovernmental Committee is x.14 August 13, 1987 still working on establishing common ETJ boundaries. Mayor Pro -tem Lee told the Council that the staff would be moving into the new City Hall building an August 22nd. The Council Chamber is not ready due to some problems with the sound system. The system will not be in until the end of September so it appears the Council will not be able to facility until October. meet in the new 30. City Manager's Report. Bob Bennett informed the Council of a meeting with the Brazos River Authority on August 19th to discuss how the Stillhouse water will be allocated. Bennett will be out of town Friday, August 14th. Council reviewed the correspondence enclosed in the packet. 3H. Council Comments. None There being no further business, the meeting adjourned at 8:35 p. m. Respectfully submitted, Joanne Land, City Secretary 7 115 August 27, 1987 The Round Rock City Council met in regular session Thursday, August 27, 1987, at 5:00 pm. in the Council Chamber, 216 East Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. Present from the City Council of Georgetown were Mayor Jim Colbert, Mayor Pro -tem Joan King, Councilman Luther Laubach7 Councilman Marvin Lackey, Councilwoman Barbara Pierce and Councilman Mike McMaster. Also present from Georgetown were City Manager Bob Gaylor and City Secretary Pat Caballero. WORK SESSION: 3A. Consider a Joint work session with the Georgetown City Council concerning the Brazos River Authority and MOKAN. Mayor Robinson welcomed the Georgetown Council and Staff to Round Rock. There were no representatives of the Brazos River Authority available to make a presentation, therefore, MOKAN was the next item to be discussed. Chairman of the MOKAN Board of Directors, Bob Dillard made a presentation to the joint Councils by reviewing the history and objectives of the MOKAN Committee and project. Dillard went over financial commitments already made by several entities of which Round Rock has committed $507000 and they asked Georgetown to commit $257000. Ben Wistler7 attorney and consultant for the MOKAN Committee, presented facts concerning the project which entailed a timetable for the project, the funds available and the funds needed above and beyond the amount of $150,000 which has already been committed. Tom Word of the Texas Department of Highways and Public Transportation also addressed the topic by answering questions of various Councilmembers. 116 August 27, 1987 Mayor Robinson said he felt the session was very informative and hoped these two Councils would meet again in the near future. The remainder of the work session was considered at the end of the regular session. CALL REGULAR SESSION TO ORDER - 7:00 P.M. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein7 Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean, and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of August 137 1987. MOTION: Mayor Pro -tem Lee moved to approve the minutes as submitted. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Steve Sheets, legal counsel for special cases for the City, informed the Council of the Bennett vs. City of Round Rock lawsuit trial that just concluded testimony this date. The jury has not returned a verdict as of this time but should reach a decision by tomorrow. The case went extremely well. Sheets praised Bob Bennett, Joe Vining and Jim Nuse for their excellent testimony. PROCLAMATIONS: District Judge John Carter received a proclamation from Mayor Robinson concerning Dragon Pride Day in the City of Round Rock. Also present to receive the proclamation were the varsity 1� I August 27, 1987 117 cheerleaders and the girl's varsity volleyball team. PUBLIC HEARINGS: 9A. Consider public testimony concerning the proposed 1987-88 Budget. Sam Huey made the staff presentation. Huey went over expected revenues and expenditures for the next year. Copies of the budget for review are in the Library and City Secretary's Office. Citizens are welcome to go to either location and puruse the document. There were no citizen comments, the public hearing was closed. 9B. Consider public testimony concerning the Ulan to amend the Zoning Ordinance by rezoning a portion of High Country Subdivision from District Interim SF -1 (Single Family Residential Large Lots) to C-2 (Local Commercial). Joe Vining made the staff presentation. This parcel was designated local commercial in the General Plan. It was zoned Interim SF -1 upon annexation due to outstanding roadway alignment questions. These alignments have been finalized and the permanent C-2 local commercial zoning may now proceed. This local commercial lot would serve the needs of the High Country Subdivision. There were no citizen comments, the public hearing was closed. 9C. Consider public testimony concerning- the plan to amend the Zoning Ordinance by rezoning property owned by McLester, Grisham, Gardner Investors, Inc. from District MF (Multi -Family Residential) to P.U.D. (Planned Unit Development). Joe Vining made the staff presentation. The proposed medical office building is functionally related to the hospital to the west, and the nursing home, proposed to the south. To assure this close functional relationship, the developers have requested PUD. The project consists of two buildings to be constructed in phases. Each building has two floors of office space over one floor of parking. The strict height requirements of the existing MF zone have been applied to assure massing compatible with the area. No building within 200 feet of single family residential exceeds two floors and no buildings exceed three floors. The 118 August 27, 1987 project has been placed to preserve as many trees as possible and has maximized setbacks from Oakwood Blvd. and future residential uses. All parking meets City standards and all provisions of the landscape ordinance have been met or exceeded. The detention area is designed not to conflict with the retention of native trees in the detention area. Staff recommended approval of the P.U.D. on first reading only in accordance with the PUD agreement. Final reading needs to be withheld until the PUD agreement has been signed and returned to the City is a recordable form, approved by the City Attorney and signed by the Trustee. There were no citizen comments, the public hearing was closed. 9D. Consider public testimony concerning amending the Zoning Ordinance to allow lot averaging in the SF -2 (Single Family Residential - Standard Lot) District. Joe Vining made the staff presentation. This ordinance change will allow greater design flexibility for the developer to maximize the efficiency of subdivisions. There were no citizen comments, the public hearing was closed. ORDINANCES: 10A. Consider an ordinance amending the Zoning Ordinance be rezoning a portion of High Country Subdivision from District Interim SF -1 (Single Family Residential - Large Lots) to C-2 (Local Commercial). (First Reading) Staff did check all tax records of the owners and there were no taxes due and payable. Mayor Robinson read the caption of the ordinance: ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, ADOPTED IN CHAPTER 11, SECTION 3.E.(2), CODE OF ORDINANCES., CITY OF ROUND ROCK, TEXAS AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO -WIT: TO CHANGE 2.949 ACRES, MORE OR LESS, OUT OF THE SAMUEL JENKINS - ABST. 349 SURVEY, WILLIAMSON COUNTY, TEXAS, AS DESCRIBED BELOW FROM SF -1 (SINGLE-FAMILY RESIDENTIAL - LARGE LOT) TO C-2 (LOCAL COMMERCIAL). 7 7 7 August 27, 1987 x.19 MOTION'-* Councilman Heiligenstein moved to adopt the ordinance with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Heiligenstein moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10B. Consider an ordinance amending the Zoning Ordinance b rezoning property owned by McLester, Grisham, Gardner Investors, Inc. from District MF (Multi -Family Residential) to P.U.D. (First Reading Only) Mayor Robinson read the caption of the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, ADOPTED IN CHAPTER 11, SECTION 3.E(2), CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO -WIT: TO CHANGE 3.0 ACRES, MORE OR LESS, OUT OF THE JACOB M. HARRELL SURVEY, WILLIAMSON COUNTY, TEXAS, AS DESCRIBED BELOW FROM MF (MULTI -FAMILY RESIDENTIAL) TO P.U.D. (PLANNED UNIT DEVELOPMENT). 120 August 27, 1987 MOTION: Councilman Jean moved to adopt the ordinance on first reading only. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10C. Consider an ordinance amending the Traffic Code. (First Reading) This ordinance will assist in reducing damage to city streets from long term truck parking and policing will be done by normal patrols and no additional costs are projected. The Mayor read the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9, SECTION 12, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING SECTION 12:H PROHIBITING PARKING OF CERTAIN VEHICLES ON ALL STREETS IN THE CITY. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That Chapter 9, Code of Ordinances, City of Round Rock, Texas is hereby amended by adding Section 12:H which said section shall read as follows: H. TRUCK PARKING PROHIBITED It shall be unlawful for any person to park or cause to be parked on any public street in the City of Round Rock, Texas, as motor vehicle which is in excess of twenty feet (20) in length, between the hours of 10:00 p.m. and 6:00 a.m. MOTION." Councilman Heiligenstein moved to adopt the ordinance with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper August 27, 1987 121 Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10D. Consider an ordinance adding dumping refuse as a prohibited act in the Health and Sanitation Code and establishing fines for ordinance, rule or police regulation at $2,000 or $500. (First Reading) The following ordinance was read by the Mayor: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1, SECTION 5:A7 ADDING THE DUMPING OF REFUSE AS A PROHIBITED ACT AND ESTABLISHING THE FINES AND PENALTIES FOR ORDINANCE, RULES OR POLICE REGULATION VIOLATION AT $27000.00 OR $500.00. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That Chapter 1, Section 5:A, of the Code of Ordinances, City of Round Rock:, Teras, is hereby amended to read as follows: A. Fire Safety, Zoning, and Public Health and Sanitation Wherever in this code or in any ordinance, rule or police regulation relating to fire safety, zoning, and public health and sanitation including dumping of refuse, an act is prohibited or is made or declared to be unlawful or an offense or misdeameanor, or wherever in said code the doing of such act is required or the failure to do any act is declared to be unlawful, and no specific penalty is provided therefore, the violation of such provision of said code or any such ordinance shall be punished by a fine not exceeding two thousand dollars ($27000.00). The violation of all other ordinances, rules or police regulations shall be a fine or penalty not to exceed five hundred dollars ($500.00). This will bring the City in line with State law according to City Attorney Don Wolf. MOTION: Councilman Heiligenstein moved to adopt the ordinance with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean 122 August 27, 1987 Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10E. Consider an ordinance amending the Zoning Ordinance to allow lot averaging in the SF -2 (Single Family Residential - Standard Lot District. (First Reading) The caption of the ordinance was read by the Mayor: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 117 SECTION 37 0.1 CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS; AMENDING REGULATIONS REGARDING LOT AREA FOR SF -2 CONDITIONAL USES; PROVIDING AN EFFECTIVE DATE; REPEALING CONFLICTING ORDINANCES AND PROVIDING FOR A SAVINGS CLAUSE. Staff responded to questions by Councilman King concerning this ordinance and the calculations of the 100 year flood plain. MOTION: Councilman Heiligenstein moved to approve the ordinance with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Mayor Pro -tem Lee moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa r August 27, 1987 123 Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10F. Consider an ordinance establishing a fee for defendants who request a driving safety course in Municipal Court. (First Reading) Mayor Robinson went over the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1 BY ADDING A NEW SECTION 34 ESTABLISHING A FEE TO BE COLLECTED FROM DEFENDANTS IN MUNICIPAL COURT WHO REQUEST A DRIVING SAFETY COURSE PURSUANT TO THE PROVISIONS OF SUBSECION (a), SECTION 143A, ARTICLE 6701d, VERNONeS TEXAS CIVIL STATUTES. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. SECTION 34: FEE - DRIVING SAFETY COURSE A. The Municipal Court is authorized to collect a fee not to exceed ten dollars ($10.00) from each person requesting a driving safety course pursuant to Subsection (a), Section 143A1, Uniform Act Regulating Traffic on Highways (Article 66701d7 Vernon's Texas Civil Statutes. B. The fees collected shall be paid into the City Treasury for the use and benefit of the City. MOTION: Councilman Culpepper moved to adopt the ordinance with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Heiligenstein moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. Councilman King seconded the motion. 124 August 27, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: IIA. Consider appointments to the Sister City Committee. The following names were submitted for consideration: Ann Lively, David Hensley, Linda Pybus, Sharon Prete, Bobbie Sheets, Tamara Brandon and George McAdams. The Council agreed they would like to extend the number of committees members to 157 therefore, 11 appointments would need to be made. All seven of the names submitted were placed in nomination. MOTION: Councilman Jean moved that nominations cease with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Culpepper moved to appoint Ann Lively, David Hensley, Linda Pybus, Sharon Prete, Bobbie Sheets, Tamara Brandon and George McAdams by acclamation. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King 7 7 7 August 27, 1987 125 Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. Mayor Robinson announced that the City was going to allocate $1,500 toward Joanne Land going to Australia in October to represent the Council, Staff and Sister City Committee at the annual Australian Sister City Conference in Round Rock's Sister City Lake Macquarie. This money will be coupled with the money raised by the Sister City Committee. RESOLUTIONS: 12A. Consider a resolution authorizing the Mayor to enter into an agreement with the YMCA. The YMCA has asked permission to use the city pool for their competitive swimming program. The YMCA will be responsible for paying its prorata share of maintenance and operation costs associated with the usage of the pool. The resolution was read as follows: RESOLUTION NO. WHEREAS, the Y.M.C.A. supports a competitive swimming program for the residents of Round Rock; and WHEREAS, this program takes place at a time when the City of Round Rock pool facilities are not in active use; and WHEREAS, the Round Rock Y.M.C.A. desires to have facilities for its swimming program; and WHEREAS, it appears to be to the benefit for both Round Rock Y.M.C.A. and the City of Round Rock, Texas to utilize the City of Round Rock's pool facilities for this program, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is hereby authorized to execute any and all documents necessary to provide for the use of the City of Round Rock swimming pool by the Round Rock Y.M.C.A. RESOLVED this the 27th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary 126 August 27, 1987 MOTION: Councilman Culpepper moved to adopt the resolution with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee 7 Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 12B. Consider a resolution authorizing the Mayor to enter into a contract for a ProJect manager for Palm Valley Park. 12C. Consider a resolution authorizing the Mayor to enter into a contract for engineering services for Palm Valley Park. MOTION: Councilman Jean moved to table items 12B and 12C to the next regular meeting. Councilman Culpepper seconded the mot i on. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 12D. Consider a resolution authorizing the Mayor to enter into an agreement with Milburn Investments concerning water system improvements. August 27, 1987 127 MOTION: Councilman Jean moved to table this item with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12E. Consider a resolution authorizing the Mayor to enter into an agreement concerning MKT richt-of-way purchase. This agreement is the first step in providing a portion of the ROW in an important transportation corridor that could extend from Georgetown to San Antonio. The agreement commits the City to one third of one fifth of the total of both service contracts ($257000 each) and incidental expenses not to exceed $110,000. The maximum expenditure could be $10,666.66. The agreement provides the following: 1. An intergovernmental agreement for the cities of Round Rock, Georgetown, Pflugerville, Austin, the counties of Williamson and Travis, and Capital Metro to jointly negotiate the purchase of the abandoned MKT ROW; to provide for appraisal services; and to pursue federal funds for the purchase of the land. 2. An authorization for Jack Martin to serve as the agent to negotiate a contract with Missouri -Kansas -Texas Railroad Company. 3. An authorization for J. Michael Keeling to identify and obtain federal funds from the Urban Mass Transportation Administration (UMTA) for the purchase of the land. The resolution was read as follows: x,28 August 27, 1987 RESOLUTION NO. WHEREAS, the Cities of Austin, Pflugerville, Georgetown, and Round Rock, Texas and the counties of Travis and Williamson and the Capital Metropolitan Transportation Authority have discussed the acquisition of the Missouri -Kansas Texas Railroad right-of-way from Austin to Georgetown; and WHEREAS, Missouri -Kansas Texas Railroad has expressed a willingness to negotiate the sale of said right-of-way; and WHEREAS, Jack Martin has been suggested as the agent to negotiate with Missouri -Kansas Texas Railroad on behalf of the above named parties; and WHEREAS., the above named parties have discussed the possibility of obtaining Urban Mass Transportation Administration (UMTA) funds for the purchase of Missouri -Kansas Texas right-of-way; and WHEREAS, Michael Keeling has been suggested as the collective representative of the above named parties to identify and secure UMTA funds; and WHEREAS, pursuant to Resolution No. 949R dated 5 February, 1987, the Council of the City of Round Rock authorized the Mayor to execute an agreement for the purposes set out herein, but that agreement has been modified by various other parties; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is hereby authorized to execute an agreement on behalf of the City of Round Rock, Texas, a copy of said agreement being attached hereto and incorporated herein for the purpose of defining the duties and responsibilities of the parties and obtaining the services of Jack Martin and Michael Keeling in the acquisition and financing of the Missouri -Kansas Texas right-of-way. RESOLVED this 27th day of August, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to approve Councilman Correa seconded the motion. the resolution. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION". The motion carried unanimously. I August 27, 1987 DISBURSEMENTS: None. OLD BUSINESS: None. NEW BUSINESS: None. 3B. Committee Reports. Councilman king reported on the Intergovernmental Committee. Councilman Correa asked if the Council would be able to use the new Council Chamber at the ne::.::t meeting. Mayor Pro -tem Lee explained that the sound system has not yet arrived and the Council would not be able to use the Chamber until the sound system has been installed. Councilman Culpepper gave a brief report on the CAPCO Executive Committee. :C. City Manager's Report. Bob Bennett announced that there will be public tours of all the major public works facilities Saturday, September 26th from 1:00 p.m. to 4:00 p.m. The public is encouraged to tour these facilities. Councilman Culpepper had asked about the occupancy rates at the local motels during the Frontier Day weekend. The rate was 45%. Bennett announced that Sam Huey has met the criteria for becoming a Certified Governmental Finance Officer (CGFO). Huey will be recognized at the annual TML conference in Ft. Worth in October. 31). Council Comments. Councilman King applauded the staff on a job well done in taking care of the weedy lot problem. Councilman Culpepper was told that there will be activity in the next 3 to 4 weeks on McNeil Road Phase II. Mayor Fro -tem Lee announced that staff is now in the new City Hall building and invited everyone to tour the building. An official open house will be conducted in the fall. Mayor Robinson also asked that staff not mail Council anything but put all information in their boxes at City Hall. He also asked that the City cable channel be taken advantage of more than it currently is. 130 August 27, 1987 Councilman Culpepper asked that open houses and events of that nature be added to the weekly calendars. Councilman Heiligenstein expressed his concern with the City -'s telephone system. He suggested capacity of another operator be looked into. EXECUTIVE SESSION: 16A. Executive Session as authorized by Article 6252-17, Section 2, Subsection (3), Vernon's Texas Civil Statutes - Discussion relating to pending litigation and personnel matters to -wit: Jesus Salorzano Case, City Park Protect Manager, and City Park Engineering Firm. No Executive Session was held. There being no further business, the meeting adjourned at 5:36 p. m. Res ectfully submitted, d � Joanne Land, City Secretary I I 131 September 10, 1987 The Round Rock City Council met in Regular Session Thursday, September 10, 1987 at 6:00 p.m. in the Council Chamber, 216 E. Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. EXECUTIVE SESSION: 3A. Executive Session as authorized by Article 6252-17, Section 2 Subsection (3), Vernon•'s Texas Civil Statutes - Discussion relating to pending litigation to -wit: Luerson Property and the City's intervention into Travis and Williamson County MUD No. I wastewater permit application. The Council recessed into Executive Session at 6:01 p.m. and recessed the cess i on at 6: 35 p. m. WORK SESSION: 4A. Consider a presentation concerning "drinking hours" for local restaurants. Currently, "drinking hours" inside the city limits are 12:00 midnight. If Council so desired hours can be extended to 2:00 a.m. but it would be for the entire City. According to Chief Wolff the local drinking establishments have not caused a significant police problem. Staff said the impact of the extended hours would be a positive affect but it would be difficult to say how positive the impact would be. Council requested that the issue be placed on the next agenda under public hearings as well as an ordinance. 48. Consider discussion concerning liability insurance for firms under City contracts. Don Wolf made the staff presentation. Staff recommended they be allowed to review professional service contracts on a case by case basis to evaluate City exposure. There is the possibility that an increase in project costs could occur because of the City's sharing of insurance premium costs. State laws on trenching will 132 September 10, 1987 have to be complied with by the City and contractors. Council had no problem with staff implementing the case by case review. 4C. Consider discussion concerning revisions to the Landscape Ordinance. Joe Vining made the staff presentation. The ordinance changes would provide the following: In cases where a particular site opportunity exists, or where there is an unusual construction or site circumstance, an alternative landscape plan which may not strictly comply with the terms of this ordinance be submitted for approval to the Director of Planning and Community Development. This change will allow an "alternate plan option" for additional flexability for unique circumstances and promote community development. This item will be considered during the ordinance portion of the meeting. 4D. Consider discussion concerning water and wastewater service contracts. Jim Nuse made the staff presentation. The contract was handed out to the Council. Council asked that the item be placed on the next agenda in order to give them time to review the generic contract. 4E. Consider a presentation and discussion concerning the Certificate of Convenience and Necessity. Jim Nuse explained that the CCN can be modified from time to time as necessary. The changes that need to be made will hopefully be accomplished by next summer. 4F. Committee Reports. Councilman King asked that the Citizens G.O. Bond Task Force be reconvened for a one time only meeting to look at staff's proposal on unused authorized bond funds. This should occur in the next two weeks or so. Councilman Culpepper told the Council of his meeting with the Austin Police Department concerning the 911 system. Austin PD will be contacting Chief Wolff and Chief Bizzell to go over the system. Councilman Culpepper announced that the City received a Certificate of Achievement for the audit by the Government Finance Association. Everyone should be very proud of the a a September 10, 1987133 Finance Department as they worked hard to achieve this honor. Mayor Pro -tem Lee announced that the Council Chamber in the new City Hall building should be ready the first meeting in October. 4G. City Manager's Report. Bennett told the Council about the new warrant system set up by Municipal Court. The reserve Police Officers have become involved in the process thanks to Mayor Pro -tem Lee. Bennett went over the crime report compiled by the Police Department. 4H. Council Comments. Councilman Correa asked what the major concern seemed to be of the residents on East Main concerning the upcoming street improvement project. Nuse explained that there were several questions concerning drainage. Another meeting for the residents will be held next Monday evening to continue the discussion. Nuse responded to questions posed by Councilman Culpepper concerning the McNeil Road Improvements. Mayor Pro -tem Lee asked that the vets in town be contacted and asked to register dogs at their offices when the animals are brought in for their shots. Chief Wolff will handle this item. CALL REGULAR SESSION TO ORDER - 7:00 P.M. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of August 27, 1987. MOTION: Councilman Heiligenstein moved to approve the minutes as submitted with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean 134 September 10, 1987 Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: Mr. Wilson of 703 E. Liberty, said he was raised in Round Rock but had been away for several years and just moved back to town. He said he was extremely impressed with the responsiveness of the Public Works Department and the Police and Fire Departments. He said he would address the budget during the public hearing. PROCLAMATIONS: 9A. Consider a proclamation proclaiming Constitution Week. Mayor Robinson read the appropriate proclamation. Faye Johnson, representing the American Legion Auxiliary and Barbara Barrera representing the DAR along with Mayor Pro -tem Lee were present to accept the proclamation. Councilman Heiligenstein informed the Council and audience of the books concerning the Constitution that the Library had purchased. 9B. Consider a proclamation proclaiming "Just Say No" Week. Mayor Robinson read the necessary proclamation. PUBLIC HEARINGS: 10A. Consider public testimony concerning the proposed 1987-88 Budget. IOB. Consider public testimony concerning the proposed changes to the water and sewer rates. Sam Huey went over the proposed budget by departments. He then presented the following information concerning the proposed water and sewer rate changes: I I 1� September 10, 1987 x.35 PRESENT RATES AVG. CUSTOMER WATER: WATER: 10,500 GALS./MONTH $5.75 MINIMUM $ 5.75 $1.55 /1,000 GALLONS $16.28 $22.03 SEWER: SEWER: 6,700 GALS./MONTH $5.75 MINIMUM $ 5.75 $1.62 /1,000 GALLONS $10.85 $16.60 PRESENT AVERAGE BILL $38.63 PROPOSED RATES AVG. CUSTOMER WATER: WATER: 10,400 GALS./MONTH $6.50 MINIMUM $ 6.50 $1.70 /GALLONS $17.85 $24.35 SEWER: SEWER: 6,700 GALS./MONTH $6.50 MINIMUM $ 6.50 $1.10 /11000 GALLONS $11.39 $17.89 PROPOSED AVERAGE BILL $42.24 PROPOSED TOTAL MONTHLY INCREASE $3.61 9% An average bill comparison listed below based on City of Round Rock consumption: Cedar Park $64.80 Leander 53.47 Austin 48.80* Round Rock 42.24* Georgetown $32.79 *Proposed rate increases used in calculation. Earl Palmer, 106 Fairlane, asked that the Council consider an increase in tax exemptions for the elderly from $10,000 -to $15,000. Mr Wilson] 703--E. Liberty;, said he _reviewed _the budget that was placed in the Library and there were increases in -most departments ranging anywhere from 180% to 11.3%. He said the Council needs to take "a hard look at these increases."` Mr;. Charles Cavanaugh, 1604 Oakridge, said everyone is having a difficult time making "ends meet because taxes keep going up". Cavanaugh said that when times are good taxes go up and when times are bad taxes still go up-. - - Jim Rischer, 1504 Blanchard, said he would support the exemptions for the elderly and disabled people. Les Reed an Egger Acre resident, said he did not understand why the water and sewer rates were going up when they had just 136 September 10, 1987 gone up. Sam Huey explained that the rates are reviewed every October as recommended in the City's rate study. Mayor Robinson thanked those who spoke at the public hearing; there being no further comments, the public hearing was closed. ORDINANCES: 11A. Consider an ordinance adopting the 1987-88 Budget. (First Reading) Mayor Robinson read the caption of the ordinance as follows: ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 19877 AND ENDING SEPTEMBER 30, 19887 DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. Jean Weber of the Child Development Center gave a handout to Sam Huey to give to the Council concerning the operation of the Day Care Center. Councilman Heiligenstein asked staff to look at increasing exemptions, if there is or will be a TP&L or Lone Star Gas increase, and if there were to be a cut in positions there would probably be a cut back on quality of services. Huey explained that there are currently 16 frozen positions that are not funded in the proposed budget; no lay offs are proposed. Councilman ging addressed the frozen positions and asked staff to look at lowering the budget $250,000 and determine impact. Councilman Heiligenstein and Councilman Ding discussed the 1/2 cent sales tax monies. Councilman Correa said he would like to see the staff look into the additional exemptions for the elderly. Councilman Jean asked staff to try again to cut the budget where they could but he did not want to cut back or reduce services unless there was no alternative. Councilman Culpepper said he was also in favor of the increased exemption for the elderly. 7 7 137 September 10, 1987 Sam Huey said there was a separate State mandated exemption for the disabled. Councilman Culpepper said he would like to see staff look at lowering the sales tax reserve. He also asked that the Council be given a copy of the budget for the appraisal district. He also said he felt the monies set aside for a new computer system could be postponed for another year. Mayor Pro -tem Lee addressed the need for a municipal court warrant clerk. She said she felt the position was essential. Also she did not object to the mid -year hire of a purchasing agent/utility fund manager. Mayor Pro -tem Lee did express her concern with the hiring of a Economic Development Coordinator by the City. She said she did not feel it was the right time to bring the position into the City. Mayor Robinson said he was also in favor of the exemptions for the elderly and disabled. He asked staff to look at all the exemptions for the people on fixed incomes. The Mayor said he did not want to cut back in services but wanted to see how the budget could be adjusted so that the tax rate would remain at 42.69 cents. He also said he wanted staff to look at the fund balances on the revenue side and maintain the balances but not to put more into those accounts than is absolutely necessary. He continued by saying that growth related positions can be justified. Mayor Robinson said there is no one that does not deserve a raise and that if situations are better by mid -year the Council should consider raises at that time. Council discussed utility rates and the fact that the Council does not want to jeapordize the City's bond rating in any way. Council asked Huey to get minimum water and sewer rates for the surrounding towns. MOTION: Councilman Heiligenstein moved to adopt the budget on first reading with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa x.38 September 10, 1987 Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11B. Consider an ordinance establishing the 1987 tax rate. (First Reading) Mayor Robinson read the caption of the ordinance: ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROC? TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 1957. Staff recommended in order to meet the budget proposal the effective tax rate as calculated by the tax appraisal district could be 46.525 cents. This rate is 3.63 cents above the 1986-87 rate of 42.68 cents. Without the optional 1/2 cent sales tax reducing the tax revenue requirement, the tax rate would have been 48.0497 cents. This would have been an increase of 12.6%. MOTION: Councilman Correa moved to adopt the ordinance with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. _11C. Consider an ordinance establishing the new water and sewer rates. (First Reading) The caption of the ordinance was read by the Mayor: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10, SECTIONS 4(a) AND 4(b)7 CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS; AMENDING THE RATES FOR COMMERCIAL, RESIDENTIAL AND BULK WATER USERS; AMENDING THE MONTHLY SANITARY SEWER RATES OR CHARGES; PROVIDING AN EFFECTIVE DATE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. September 10, 1987 139 MOTION: Councilman Jean moved to adopt the ordinance. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Mayor Robinson Noes: Councilman Culpepper Mayor Pro -tem Lee ACTION: The motion carried 5 to 2. 11D. Consider an ordinance amendino the Landscaoe Ordinance. (First Reading) The caption was read by the Mayor: ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2290 AND CHAPTER 3, SECTION 10 CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY AMENDING LANDSCAPING REQUIREMENTS TO PROVIDE FOR AN ALTERNATIVE LANDSCAPING PLAN FOR EXCEPTIONAL CIRCUMSTANCES; TO PROVIDE A SAVINGS CLAUSE; TO REPEAL CONFLICTING ORDINANCES; AND TO PROVIDE FOR AN EFFECTIVE DATE. MOTION: Councilman Heiligenstein moved to adopt the ordinance with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Culpepper moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. Councilman Jean. The motion was seconded by VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa 140 September 10, 1987 Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11E. Consider an ordinance amending the Traffic Code. (First Reading) The ordinance as proposed would amend the Traffic Code by establishing: 1.) Stop signs for the High Country Subdivision Sections One and Two. 2.) School Zone (20 m.p.h.) for the full length of School Days Lane. 3.) No parking on both sides of Logan Street between Mays and Mandell. 4.) 20 m.p.h. zone for 870 feet along Creekview Drive (sharp curve). Mayor Robinson read the caption of the ordinance: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 9. SECTION 14.A: SCHEDULE I BY ADDING 20 MPH SPEED ZONE ON CREEKVIEW DRIVE; SCHEDULE II BY ADDING A 20 MPH SCHOOL ZONE AT SCHOOL DAYS LANE; SCHEDULE IV BY ADDING STOP SIGNS ON HIGH COUNTRY BOULEVARD; AND SCHEDULE VII BY ADDING NO PARKING SIGN ON LOGAN STREET. Discussion was held concerning the 20 mph along Creekview Drive. It was suggested by Councilman Heiligenstein that 25 mph should be as low as the speed limit goes. MOTION: Mayor Pro -tem Lee moved to adopt the ordinance on first reading with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes; None September 10, 1987 141 ACTION: The motion carried unanimously. 11F. Consider an ordinance amending the Traffic Code. (Second Reading) Mayor Robinson read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 97 SECTION 12, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS BY ADDING SECTION 12:H PROHIBITING PARKING OF CERTAIN VEHICLES ON ALL STREETS IN THE CITY. MOTION: Mayor Fro -tem Lee moved to adopt the ordinance on second reading. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tern Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 12D. Consider an ordinance adding dumping of refuse as a prohibited act in the Health and Sanitation Code and establishing fines for ordinance, rule or police regulation at $2,000 or $500. (Second Reading) The caption of the ordinance was read by the Mayor: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 17 SECTION 5:A7 ADDING THE DUMPING OF REFUSE AS A PROHIBITED ACT AND ESTABLISHING THE FINES AND PENALTIES FOR ORDINANCE, RULES OR POLICE REGULATION VIOLATION AT $27000.00 OR $500.00. MOTION: Councilman King moved to adopt the ordinance with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper ♦ x.42 September-10, 1987 Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 12A. Consider appointments to the Sister City Committee. John L. Parks and Jane McAdams were nominated. MOTION: Councilman Jean moved that nominations cease. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Jean moved that John L. Parks and Jane McAdams be appointed to the Sister City Committee by acclamation. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 13A. Consider a resolution authorizing the Mayor to enter into a contract for a nro.iect manaaer for Palm Valley Park. Staff recommended that the Council enter into an agreement with Larry Madsen because of his knowledge of construction and his involvement in the Youth Sports Community. September 10, 1987 143 Mayor Robinson read the resolution as follows: RESOLUTION NO. WHEREAS, the Citizens of Round Rock have indicated through a bond election their desire for a large City Park; and WHEREAS, the Council previously retained a professional park planner to design said park; and WHEREAS, the Council now desires to have all aspects of the Palm Valley Park Project move forward; and WHEREAS, it is necessary to have a Project Manager specifically for this project; and WHEREAS, the Council is desirous of entering into an agreement with Larry Madsen; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute an agreement with Larry Madsen for the management of the Palm Valley Park Project, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13B. Consider a resolution authorizing the Mayor to enter into a contract for survey engineering services for Palm Valley Park. Staff recommended that Baker-Aicklen and Associates be contracted to provide survey services needed for Palm Valley Park. Mayor Robinson read the resolution: 144 September 10, 1987 RESOLUTION NO. WHEREAS, surveying services are necessary in order to design various improvements for the Palm Valley Park; and WHEREAS, the Engineering firm of Baker-Aicklen and Associates has submitted a proposal to provide the needed surveying services; and WHEREAS, the City Council wishes to accept said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a letter agreement with Baker-Aicklen and Associates to perform surveying services, a copy of said letter agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro -tem Lee moved to adopt the resolution with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13C. Consider a resolution authorizing the Mayor to enter into a contract for roadway design engineerinq services for Palm Valley Park. Staff recommended that Espey, Huston and Associates, Inc. be contracted to design the Palm Valley Park roadway system. Espey, Huston have environmental engineers on staff which is critical to this project. The resolution was read by the Mayor: September 10, 1987 145 RESOLUTION NO. WHEREAS, roadway design engineering services are necessary in order to design various improvements for the Palm Valley Park; and WHEREAS, the engineering firm of Espey, Huston and Associates has submitted a proposal to provide the needed roadway design engineering services; and WHEREAS, the City Council wishes to accept said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a letter agreement with EspeY7 Huston and Associates to perform the necessary roadway design engineering services, a copy of said letter agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION,: Councilman Culpepper moved to adopt the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13D. Consider a resolution authorizing the Mayor to enter into a contract for waterline design enaineerina services for Palm Valley Park. Staff recommended that Haynie, Kallman and Gray be contracted to provide the waterline design services for Palm Valley Park. No other firm is as familiar with the City's water system as HK & G. The resolution was read by the Mayor: 146 September 10, 1987 RESOLUTION NO. WHEREAS, the waterline design engineering services are necessary in order to design various improvements for the Palm Valley Park; and WHEREAS, the engineering firm of Haynie, Kallman & Gray has submitted a proposal to provide the needed waterline design engineering services; and WHEREAS, the City Council wishes to accept said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK., TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a letter agreement with Haynie, Kallman & Gray to perform the necessary waterline design engineering services, a copy of said letter agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to adopt the resolution with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13E. Consider a resolution authorizing the Mayor to enter into a renewal contract for Structural Steel Inspection. Heart of Texas (HOT) Inspection Services has provided good service during their current contract. There will be no increase in price for this contract year. Mayor Robinson read the resolution: RESOLUTION NO. WHEREAS, the City Council has previously authorized the execution of a contract for structural inspection services; and September 10, 1987 JA7 WHEREAS, a contract was entered into with Heart of Texas Inspection Services; and WHEREAS, a contract is due to be renewed and extended, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the contract executed on the first day of August, 19877 by and between the City of Round Rock, Texas and Heart of Texas Inspection Services pursuant to Resolution No. 840R be and is hereby extended to July 31, 1958. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rack, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman king moved to adopt the resolution. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13F. Consider a resolution authorizing the Mayor to enter into a contract for wiers at the old sewer plant. The bid of Environmental Improvements for $5,334 was recommended by the staff. The wiers are flow control devices for the old sewer plant. The existing wiers are not tall enough to adjust to current requirements. The resolution was read by the Mayor: RESOLUTION NO. WHEREAS, the City of Round Rock is rehabilitating the Wastewater Treatment Plant west facility; and WHEREAS, certain equipment is in need of replacement; and WHEREAS, bids have been submitted for said equipment; and WHEREAS, Environmental Improvements has submitted the lowest responsible bid; and 14® September 10, 1987 WHEREAS, the Council wishes to accept the bid of Environmental Improvements and authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Environmental Improvements is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Environmental Improvements for wiers for the Wastewater Treatment Plant west. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to adopt the resolution with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 136. Consider a resolution authorizing the Mayor to enter into an agreement with Union Pacific Railroad for right-of-way for the McNeil Road Phase II ProJect. There will be a one time $27000 charge for this right-of-way. Mayor Robinson read the resolution: RESOLUTION NO. WHEREAS, it is necessary for the City of Round Rock to use railroad right-of-way to construct McNeil Road Phase III and WHEREAS, the City of Round Rock has received an agreement from Missouri-Pacific/Union Pacific Railroad on this date; and WHEREAS, it is in the public interest, health, safety, and welfare for the City of Round Rock to proceed expeditiously with the project; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS September 10, 1987 14Q That the Mayor be and is hereby authorized and directed to execute an agreement with Missouri-Pacific/Union Pacific Railroad granting the City of Round Rock permission to construct McNeil Road Phase II on railroad right-of-way. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock:, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to amend the resolution to authorize the Mayor to sign the contract after the documents have been reviewed by the City Attorney. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor• Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Heiligenstein moved to adopt the resolution as amended with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor, Fro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 150 September 10, 1987 13H. Consider a resolution authorizing the Mayor to enter into an agreement with Milburn Investments concerning water system improvements. RESOLUTION NO. WHEREAS, the City of Round Rock:, Milburn and others have entered into a certain West Round Rock: Water System Improvements agreement for the constructing of certain water system improvements, and WHEREAS, Milburn wishes to establish the upper limits of its financial obligations for the City's prorated oversize cost of the project; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized to execute on behalf of the City of Round Rock an agreement concerning Milburn ''s obligation for the City"s oversize in the West Round Rock: Water System Improvements project, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock:, Texas ATTEST: JOANNE LAND, City Secretary The purpose of this agreement is to formalize a letter of agreement which qualifies the Fern Bluff Water Contract. Waterline work: was addressed in the preliminary engineering report as to pro -rating capacity and subsequent letter outlined costs. This agreement formalizes the letter and preliminary report. The economic impact is that Milburns costs becomes limited with regard to the report and letter. MOTION: Councilman king moved to adopt the resolution. Councilman Heiligenstein seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None September 10, 1987 '151 ACTION: The motion carried unanimously. 131. Consider a resolution authorizing the Mayor to enter into an agreement to provide the City of Austin with interim wastewater service. This agreement will permit Austin to provide 100 LUE's of wastewater service to its customer, Fern Bluff. The economic impact is that Round Rock will receive revenue from both water and wastewater sales. RESOLUTION NO. WHEREAS, the City of Round Rock has previously entered into a contract with certain other parties to construct facilities for transportation and treatment of wastewater; and WHEREAS, one of the parties experienced financial difficulties and has been unable to proceed with their share of the project; and WHEREAS, the City of Austin is willing to contract with the City of Round Rock to provide service on an interim basis to those customers who would be without adequate service; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is hereby directed to execute a contract with the City of Austin for the provision of interim wastewater service according to the terms of the attached contract, said contract incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to authorize the Mayor to execute the contract. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. September 10, 1987 13J. Consider a resolution authorizing the Mayor to enter into an Interim Regional Wastewater Agreement with the Brushy Creek WCID, City of Austin and Williamson County Municipal Utility District No. 3. Since MUD #2 has dropped out of the regional sewer project, the original contract has expired. This Interim Regional Agreement is a vehicle to proceed with the best efforts of the remaining customers to continue with the regional project. Round Rock's share for line and common costs have increased from 11% to 14%. This would result in an increase in our share. This assumes that MUD #21s money will not be available. If MUD #2's money becomes available, our share should not change. RESOLUTION NO. WHEREAS, Williamson County Municipal Utility District No. 2 has given notice that it will not participate in the Regional Wastewater System; and WHEREAS, the remaining customers wish to continue in furtherance of the regional system; and WHEREAS, the City of Round Rock believes the regional system to be in its best interest; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor be and is directed to execute an interim Regional Agreement with the City of Austin, Williamson County Municipal District No. 3 and Brushy Creek Water Control and Improvement District No. I of Williamson and Milam Counties, said agreement attached hereto and incorporated herein for all purposes. RESOLVED this 10th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Mayor Pro -tem Lee moved to accept the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee 7 September 10, 1987 153 Mayor Robinson Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: 14A. Consider various payments to Haynie Kallman & Gray, Inc. in the amount of $21,137.29. 14B. Consider payment to Bay Maintenance Co., Inc. for the Southeast Round Rock Water and Wastewater Improvements, Contract No. I in the amount of $82,635.01. 14C. Consider payment to Bay Maintenance Co., Inc. for the Southeast Round Rock Water and Wastewater Improvements, Contract No. 2 in the amount of $89,174.04. 14D. Consider payment to C.B.I. NA -CON, Inc. for the Southeast Round Rock Water Storage Improvements, .75 Million Gallon elevated tank in the amount of $29,252.75. 14E. Consider payment to P.A. Stark, Construction, Inc. for the Gattis School Road Phase 2. Street and Drainage Improvements in the amount of $108,388.03. 14F. Consider payment to River City Excavating and Paying, Inc. for the Bowman Road Phase II Street and Drainage Improvements in the amount of $63,788.40. 146. Consider payment to Austin Engineering Co., for the 1985 CIP Water Treatment Plant Expansion - Booster Pump Station. This item was withdrawn. 14H. Consider payment to Psencik Construction Co., for the floridation facilities in the amount of $1,086.60. 141. Consider payment to Ranger Excavating, Inc., for the Ganzert Branch Channel Improvements Phase II in the amount of $121,764.27. 14J. Consider payment to Baker Aicklen & Associates for engineering services in conjunction with the Highway 620 Bore Project in the amount of $1,401.26. 1410. Consider payment to Robert Hurst Co., Inc. for the Highway 620 Bore ProJect in the amount of $12,583.40. 14L. Consider payment to Parker & Rogers for the McNeil Road Phase I project in the amount of $99,438.17. 154 September 10, 1987 14M. Consider various payments to Esy Huston and Company in the amount of $4-389.05. 14N. Consider various payments to Dipple Ulmann and Company in the amount of $895.24. 140. Consider payment to J.C. Evans Excavation Co., for Sunset Drive Street and Drainage Improvements in the amount of $26,073.16. 14P. Consider payment to W.L. Wood Excavation for the Virginia Drive Street and Drainage Improvements in the amount of $25..377.75. 14Q. Consider payment to Gutierrez, Smouth ------ Wilmut & Associates for I & I in the amount of $27,835.00. 14R. Consider payment to Hall Sprinkler System in the amount of $20,087.10. 14S. Considerpaymentto the David Bost Group in the amount of $497.60. Nuse responded to questions posed by Councilman Culpepper concerning Bowman Road. Councilman Heiligenstein said he would like to see staff look into a "bonus program". MOTION: Councilman Jean moved to approve the disbursements. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: 15A. CIP Update. Jim Nuse went over the CIP Progress Report contained in the packet. I 7 7 September 10, 1987 155 NEW BUSINESS: Mayor Robinson asked that an ordinance changing the first meeting in October from the 8th to the 6th be placed on the next agenda due to the annual Texas Municipal League Convention. The Convention will be held in Ft. Worth, October 8 - 11, 1987. Frontage road construction cost preliminary figures have been received from the Highway Department. There being no further business, the meeting adjourned at 10:07 p.m. Respectfully submitted, J anne Land, City Secretary r r 156 September 24, 1987 The Round Rock City Council met in regular session Thursday, September 24, 19877 at 6:00 p.m. in the Council Chamber, 214 East Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. EXECUTIVE SESSION: 3A. Executive Session as authorized by Article 6252-17, Section 2, Subsection (3), Vernon's Texas Civil Statutes - Discussion relating to possible litigation with Round Rock Partners and personnel matters. The Council went into Executive Session at 6:02 p.m. and recessed at 7:00 p.m. The work session was conducted at the end of the meeting. CALL REGULAR SESSION TO ORDER - 7:05 P.M. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and City Secretary Joanne Land. APPROVAL OF MINUTES: Regular Meeting of September 107 1987. MOTION: Councilman Heiligenstein moved to approve the minutes as submitted. The motion was seconded by Councilman Correa. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. 7 September 24, 1987 157 Agent/Utility Officer Manager (funded 1/2 year); and 3) Economic Development Coordinator. Merit pay increases were proposed at 3% CITIZENS COMMUNICATIONS: George Halstead representing the Round Rock West/Cimmaron Neighborhood Association asked the Council to initiate a City sidewalk program especially in his area. He asked that priorities be established and then monies be identified as needed. Councilman Culpepper asked that the neighborhood help when any construction in that area begins. association Dr. Clarence Skrovan7 Director of the Williamson County Health Department, introduced Karen Wilson the new Director of Personal Health Services. Wilson went over the services offered by the Department. Aubrey Lewis of 402 Lake Creek Drive appeared before the Council trying to gather support in order to reinitiate the Williamson County Community College effort. Margaret Halstead, 2412 Messic Loop West, echoed her husbands comments concerning the need for sidewalks in their area. Co -President of the Deepwood PTA, Judy Pierson, presented a letter to the Council in support of sidewalks in the Deepwood Elementary area. PROCLAMATIONS: None. PUBLIC HEARINGS: 10A. Consider public testimony concerning the proposed 1987-88 Budget. City Manager Bob Bennett made the presentation. There were three significant things that had occured since the first reading of the ordinance. 1) Tax collection rate had been increased from 92% to 94.5%; 2) 1/2 of the sales tax windfall is proposed for general fund expenditures; and 3) $3507000 of the projected growth in the general fund ending balance is proposed to be spent in the general fund. The result would be that the ad valorem taxes will be lowered .5% to 42.5 cents/100. Bennett also said staff proposed that the over 65 exemptions be increased from $10,000 to $157000. Three new personnel were proposed: 1) Municipal Court Warrant Clerk; 2) Purchasing Agent/Utility Officer Manager (funded 1/2 year); and 3) Economic Development Coordinator. Merit pay increases were proposed at 3% 1.58 September 24, 1987 to be effective April 1988 if funds are available and sixteen positions approved under the last year's budget have been frozen and are not funded under the proposed budget. There were no citizen comments, the public hearing was closed. 10C. Consider public testimony concerning proposed changes to the water and sewer rates. Bob Bennett made the staff presentation. Since the first reading of the ordinance to increase water and wastewater rates, two very significant possibilities have come to light that can result in maintaining a rate status quo for this next operating year. First, the City has surplus revenue bond proceeds and interest income that can be used to fully fund the utility reserve fund. By fully funding the reserve fund two things happen: (1) a transfer of $201,468 is no longer required and (2) the utility fund is strengthened. It was staff's opinion that accomplishing the fully funding of the reserve fund will help the City's utility system become a stronger credit in the market place and enhance our bond rating. Second, the staff proposed to spend $2507000 of the projected growth in the utility fund. The result will be that the utility rate will not have to be raised. The staff recommended the full funding of the utility reserve fund and the spending of a portion of the projected growth in the utility fund ending balance thereby keeping utility rates at their present level. 10C. Consider public testimony concerning the hours of sale of mixed beverages, wine and beer. Staff asked the Council's guidance on whether or not to extend the hours of sale of mixed beverages from 12:00 midnight to 2:00 a.m. Jim Mason, 16810 FM 1325, stated he was very much against extending the hours of sale as well as against drinking mixed beverages, wine or beer at anytime. There were no other citizen comments, the public hearing was closed. 10D. Consider public testimony concerning the plan to rezone I I September 24, 1987 x.59 Lot 1 of Corridor Park One from C-1 to I-1. The staff presentation was made by Joe Vining. The subject property is presently developed. The site contains several commercial industrial buildings. Corridor Park is designed as an industrial park and was proposed for a mix: of industrial and commercial uses. An industry wishes to occupy the buildings to assemble electronic components. Staff sees this clean type of industry as fully compatable with the purpose of Corridor Park and recommended approval of the rezoning request. There were no citizen comments; the public hearing was closed. ORDINANCES: 11A. Consider an ordinance adopting the 1987-88 Budget. (Second Reading) Mayor Robinson read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE CITY OF ROUND ROCK, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 17 19877 AND ENDING SEPTEMBER 307 19887 DIRECTING THE CITY SECRETARY TO FILE A TRUE COPY OF THE BUDGET WITH THE COUNTY CLERK OF WILLIAMSON COUNTY, TEXAS. Councilmen Heiligenstein, King, and Culpepper all said they felt the proposed budget with the changes as brought out during the public hearing, was an excellent budget. The budget based on "22 new home starts a month." Mayor Pro -tem Lee asked what would happen and how long the City could maintain the budget without the 22 starts". Sam Huey said staff monitors the revenues and expenditures on a day to day basis and if a negative change in the fund balance was to occur then adjustments would have to be made immediately. All alternatives would be submitted to the Council for consideration. Mayor Robinson stressed the need for new business to come to Round Rock. He also read a letter from John Turner, District Manager for Texas Utility Electric, which stated that TU Electric does not anticipate a rate increase request during the next fiscal year. Lone Star Gas representatives stated they would "probably" file an intent to raise the rates sometime 160 September 24, 1987 during the next year. Councilman Culpepper asked Bennett to visit with every department and let the employees know they are doing a good job and are appreciated. Mayor Robinson echoed the statements made by Councilman Culpepper. Councilman Heiligenstein expressed his desire to consider some type of raise for the lower levels of employees. Mayor Pro -tem Lee expressed her concern with proposing three new personnel when the budget does not anticipate raises and does not propose to include any of the 16 frozen positions. MOTION: Councilman Heiligenstein moved to adopt the budget on second reading. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: Mayor Pro -tem Lee ACTION: The motion carried 6 to 1. 11B. Consider an ordinance establishing the 1987 tax rate. (Second Reading) Mayor Robinson read the entire ordinance. ORDINANCE NO. AN ORDINANCE LEVYING TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ROUND ROCK, TEXAS, AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 1987. WHEREAS, the residents of the City of Round Rock, Texas, at a duly called election voted to impose an additional one-half cent sales tax for the purpose of reducing property taxes; and WHEREAS, the City will begin collecting said tax in 1988; and WHEREAS, the projected revenue from that tax has been taken into consideration in the setting of the tax rate hereinbelow which has had the effect of reducing the tax rate by 2.49 cents on each one hundred dollar valuation of property; and WHEREAS, the 42.5 cent tax rate is .19 cents or 5% above the 1986-87 rate; and WHEREAS, without the additional one-half cent sales tax consideration the rate for k987-88 would have had to be 2.3 cents or a increase over 1986-87 rates, Now Therfore BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS 7 7 September 24, 1987 161 I. That there is hereby levied and there shall be collected for the use and support of the municipal government of the City of Round Rock, Texas, for the year Nineteen Hundred and Eighty -Seven upon all property, real, personal and mixed, within the corporate limits of said City subject to taxation, a tax of 42.5 cents on each one hundred dollars ($100.00) valuation of property. That there is hereby levied and there shall be collected for the City of Round Rock, Texas, to provide for Interest and Sinking funds for the year Nineteen Hundred and Eighty -Seven upon all property, real, personal and mixed, within the corporate limits of said City subject to taxation, a tax of cents on each one hundred dollars ($100.00) valuation of property. SUMMARY Municipal Government 19.41 cents Interest and Sinking 23.086 cents TOTAL 42.5 cents Ii. There is hereby levied and there shall be collected from every person, firm, association, or corporation pursuing any occupation taxed by the General laws of the State of Texas, an annual occupation tax equal in each instance to one-half of the State occupation tax, which said taxes shall be paid annually in advance except where otherwise provided by the State laws, in which event the same may be paid as in provided by the State law. All monies collected under this ordinance for the specific items herein named, be and the same are hereby appropriated and set apart for the specific purpose indicated in each item and that the Assessor and Collector of Taxes, and the City Finance Director shall keep these accounts so as to readily and distinctly show the amount collected, the amount expended and the amount on hand at any time, belonging to Such funds. All receipts for the City not specifically apportioned by this ordinance are hereby made payable to the General Fund of the City. READ and APPROVED on first reading this the 10th day of September, 1987. READ, APPROVED and ADOPTED on second reading this the 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to approve the ordinance with Councilman Jean seconding the motion. 162 September 24, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. 11C. Consider an ordinance establishing new water and sewer rates. (Second Reading) The entire ordinance was read by the Mayor. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1041 SECTION 4(b), CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS; PROVIDING FOR MONTHLY SANITARY SEWER SERVICE CHARGES; PROVIDING AN EFFECTIVE DATE, PROVIDING FOR A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: I. That Chapter 10, Section 4:B(1) (a) (ii), Code of Ordinances, City of Round Rock, Texas, is hereby amended to read as follows: (ii) Except as provided below, in addition to the foregoing rates, each user shall also pay a monthly sewer service charge pursuant to the following schedule regardless of the amount of water used. Meter Size Base Rate -No Consumption 5/811 1" 1-1/2" 211 3" 411 611 813 10" 1211 Monthly Sewer Service Charge $ 5.75 10.10 17.35 26.05 46.35 75.35 234.85 408.85 640.85 $785.85 II. The rates and charges specified in this ordinance shall become effective with bills rendered on or after October 1, 1987. III. A. All ordinances, parts of ordinances, or resolutions in conflict herewith are expressly repealed. September 24, 1987 163 B. The invalidity of any section or provision of this ordinance shall not invalidate other sections or provisions thereof. (Mark through the following alternative that is not applicable.) READ and APPROVED on first reading this the 10th day of September, 1987. READ, APPROVED and ADOPTED on second reading this the 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to adopt the ordinance on second reading with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried unanimously. 11D. Consider an ordinance amending the Traffic Code. (Second Reading) The caption of the ordinance was read by Mayor Robinson: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 97 SECTION 14.A, SCHEDULE I BY ADDING 20 MPH SPEED ZONE ON CREEKVIEW DRIVE; SCHEDULE II BY ADDING A 20 MPH SCHOOL ZONE AT SCHOOL DAYS LANE; SCHEDULE IV BY ADDING STOP SIGNS ON HIGH COUNTRY BOULEVARD; AND SCHEDULE VII BY ADDING NO PARKING SIGN ON LOGAN STREET. Councilman Heiligenstein stated he had a problem with the 20 mph proposed speed Imit on Creekview Drive. He asked staff to "stand prepared to address all other streets that meet the curb linear requirements of Creekview. He said he would rather see a warning sign placed on the street as opposed to something "weore not going to be able to enforce." 164 September 24, 1987 Councilman Heiligenstein and Councilman Culpepper are to meet with the PTA's concerning this matter as well as other traffic and sidewalk related matters. MOTION: Councilman Culpepper moved to amend the ordinance by deleting Section 2 and then adopting the ordinance as amended. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11E. Consider an ordinance amending the hours of sale of mixed beverages, beer and wine. (First Reading) The caption of the ordinance was read: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 17 SECTION 8:B. PERTAINING TO THE HOURS OF SALE OF MIXED BEVERAGES, WINE AND BEER. Councilman Jean said he had visited with many people on this issue and almost everyone said that they felt the hours should be left as is. All other Councilmembers said they had had the same type of feedback. MOTION,: Councilman Heiligenstein moved to DENY the ordinance. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None I 11 I F F September 24, 1987 165 ACTION: The motion carried unanimously. 11F. Consider an ordinance changing the first Council meeting in October from the 8th to the 6th. (First Reading) Mayor Robinson read the caption of the ordinance. ORDINANCE NO. AN ORDINANCE RESCHEDULING THE FIRST REGULAR MEETING OF THE ROUND ROCK CITY COUNCIL FOR THE MONTH OF OCTOBER, 19877 REPEALING CONFLICTING ORDINANCES OR RESOLUTIONS AND PROVIDING A SAVINGS CLAUSE. MOTION: Councilman Jean moved to adopt the ordinance with Councilman King seconding the motion. VOTE." Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Mayor Pro -tem Lee moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11G. Consider an ordinance amending the Zoning Ordinance b rezonina Lot I of Corridor Park One from C-1 to I-1. (First Reading) x.66 September 24, 1987 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF ROUND ROCK, ADOPTED IN CHAPTER 117 SECTION 3. E. (2) , CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS AND MAKING THIS AMENDMENT A PART OF THE SAID OFFICIAL ZONING MAP, TO -WIT: TO CHANGE 7.49 ACRES, MORE OR LESS, OUT OF THE WILLIAM BRATTON SURVEY #143 AND THE A. SPEECHER SURVEY, WILLIAMSON COUNTY, TEXAS, AS DESCRIBED BELOW FROM C-1 (GENERAL COMMERCIAL) TO I-1 (GENERAL `4ki Bill -3110 ftfll%� MOTION: Councilman King moved to adopt the ordinance with Councilman Heiligenstein seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Mayor Pro -tem Lee moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: None. RESOLUTIONS: 10A. Consider a resolution authorizing the Mayor to enter into a contract for interior decorating services for the September 24, 1987 167 Library. Dale Ricklefs, Library Director, made the presentation recommending the Council accept the bid of Decor Unlimited in the amount of $77053.15. RESOLUTION NO. WHEREAS, interior decorating services are necessary in order to design various improvements for Library; and WHEREAS, the firm of Decor Unlimited has submitted a proposal to provide the needed services; and WHEREAS, the City Council wishes to accept said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract with Decor Unlimited to perform the necessary interior decorating services, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to approve the resolution. The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean I Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 13B. Consider a resolution authorizing the Mayor to enter into a contract for furniture for the Library. Librarian Dale Ricklefs recommended the Council accept the bids of Brodart and Buckstaff in the total amounts of $527569.51. x.68 September 24, 1987 RESOLUTION NO. WHEREAS, the City has duly advertised for bids for furniture for the Library; and WHEREAS, Brodart and Buckstaff submitted the lowest responsible bid; and WHEREAS, the Council wishes to accept the bid of Brodart and Buckstaff, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Brodart and Buckstaff is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Brodart and Buckstaff for furniture for the Library. RESOLVED this 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman king moved to approve the resolution with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 13C. Consider a resolution rejecting all bids for Library ceiling work. Ricklefs made the presentation requesting the Council reject the bids and the project be rebid. Councilman Culpepper said he had been contacted concerning these bids and he would like to see the item tabled. MOTION: Councilman Culpepper moved to table the bids with Councilman King seconding the motion. September 24, 1987 169 VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 13D. Consider a resolution authorizing the Mayor to enter into an agreement for the lease of City equipment. Bids an equipment to be leased were received from 4 firms. The bids were all very competitive and the staff recommended award to the low bidder of CitiCorp, Inc. The resolution was read by the Mayor. RESOLUTION NO. WHEREAS, the City has duly advertised for bids for the purpose of leasing certain equipment for the City; and WHEREAS, CitiCorp, Inc. has submitted the lowest responsible bid,- and WHEREAS, the Council wishes to accept the bid of CitiCorp, Inc. and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of CitiCorp, Inc. is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with CitiCorp, Inc. for the purpose of leasing certain equipment for the City. RESOLVED this 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to approve the resolution. The motion was seconded by Councilman Correa. 170 September 24, 1987 VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein and Councilman Culpepper were out of the room when the vote was taken. ACTION: The motion carried. 13E. Consider a resolution authorizing the Mayor to enter into a contract for trench safety items. The Public Works Department advertised for trench safety materials. These materials included one 8' x 12' skelton box with expandable spreaders; one 4 way sling; 4 each 4 way manifold; 1 each budket PUMP". and 1 each 48" release tool. These materials meet OSHA standards. The Plank Company was the only bidder. Staff recommended award to the Plank Company for $6,785.00. 7 RESOLUTION NO. WHEREAS, the City has duly advertised for bids for trench safety materials; and WHEREAS, Plank Company submitted the lowest responsible bid; and WHEREAS, the Council wishes to accept the bid of Plank Company, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Plank Company is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Plank Company for trench safety materials. RESOLVED this 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to approve the resolution with Councilman Correa seconding the motion. r r September 24, 1987 VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried. 171 1:3F. Consider a resolution authorizing the Mayor to enter into an agreement with Austin Custom Cabinets for construction work. This contract will allow the Council dias to be modified as to lowering the height of the outside edge. WHEREAS, the dias in the new City Council Chamber needs to be modified; and WHEREAS, Austin Custom Cabinets has submitted a proposal to provide the needed modifications; and WHEREAS, the City Council wishes to accept said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, an agreement with Austin Custom Cabinets to perform the necessary modifications, a copy of said agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of September, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary Councilman Culpepper expressed his objection at having to pay this money for something that should not have been designed improperly in the first place. MOTION: Councilman Jean moved to approve the resolution with Mayor Fro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean x.72 September 24, 1987 Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: None. OLD BUSINESS: None. NEW BUSINESS: None. WORK SESSION: 4A. Consider discussion of the proposed 1987-88 Budget. This item was discussed during the ordinance portion of the meeting. 4B. Consider discussion concerning water and wastewater service contracts. Council will review the proposed contracts and comment at a later date. 4C. Consider discussion concerning sign standards. Mayor Robinson said he would like to see the Council consider changing the sign standards especially along the interstate relative to height requirements. Mayor Pro -tem Lee said she felt by doing so the Council would be going against everything they had tried to accomplish along the IH 35 Corridor. Councilman Heiligenstein said he did not think a "wholesale revision to the sign ordinance is necessary." Mayor Robinson asked staff to bring back various options. Councilman Culpepper asked staff to visit with the State concerning City logos under the exit signs. Vining said Texas does not do that but he will check into possibilities and report back to the Council. 4D. Consider discussion of the affects of the relocation of the Austin Airport on Round Rock. Joe Vining made a short presentation bringing the Council up to date on the relocation of the airport. More information will be brought back when it is available. 4E. Committee Reports. Councilman King informed the Council that the G.O. Bond Task Force would meet at 7:00 p.m., September 29th. A report will be September 24, 1987 173 given at the next meeting. Mayor Robinson said they will consider streets and parks CIP and make recommendations. Staff is to look into special assessments for a sidewalk program. 4F. City Manager's Report. Council was brought up to date on the East Main Street project by Jim Nuse. Bennett spoke to an incentive program relative to streets and said that staff is to meet with Mr. Neese concerning McNeil Road. In response to a question posed by the Mayor, Jim Nuse said he would be hopeful that Bowman Road will be complete by the time the Council meets again on October 6th. Councilman Correa expressed concern relative to the depth of the ditch on Sunset Street. Nuse explained the reasons for the ditch. 4G. Council Comments. Councilman King asked staff to look into a "criteria" type plan for health insurance for city employees as well as a deferred compensation plan. Councilman Correa stated he had received a letter from Pat Primm Grisham concerning the speeding problem on Lake Creek Drive and the extension of Deepwood Drive. Chief of Police Wolff addressed the speeding question. Councilman King said he had called Mrs. Grisham and told her that the Deepwood Drive extension was a high priority. Councilman Culpepper asked if the speed limit on Gattis School Road would be raised since the four lane improvements have been made. Mayor Robinson asked that the loose rocks be swept and cleaned up on the streets where the sealcoating was accomplished. There being no further business, thte meeting adjourned at 9: 03 P. M. fu Re ectlly submitted, t* u r JJ7nne Land, City Secretary 174 October 67 1987 The Round Rock City Council met in regular session on Tuesday, October 67 1987 at 7:00 p.m. in the new City Council Chambers, 221 E. Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein arrived during item 47 Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper arrived during item 4. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and Planning Secretary Christine Martinez standing in for Joanne Land who was in Australia for Sister City business. EXECUTIVE SESSION: 3A. Executive Session as authorized by Article 6252-17, Section 2, Subsection (3). Vernon's Texas Civil Statutes - Discussion relating to pending litigation City of Round Rock vs. William D. Kelley. The Council went into Executive Session at 7:05 p.m. and recessed at 7:40 p.m. CALL REGULAR SESSION TO ORDER - 7:42 P.M. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein arrived during item 4, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper arrived during item 4. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Donald Lee Wolf and Planning Secretary Christine Martinez standing in for Joanne Land who was in Australia for Sister City business. Mayor Robinson welcomed everyone to the first meeting in the new City of Round Rock Municipal Complex. He thanked Mayor Pro -tem Lee and her sub -committee on the job they did for the new complex and he also thanked the taxpayers. 4. APPROVAL OF MINUTES: Regular Meeting of September 24, 1987. MOTION,: Mayor Pro -tem Lee moved to approve the minutes as submitted. The motion was seconded by Councilman Correa. 7 October 6, 1987 175 VOTE." Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: David Taber introduced himself as the new General Manager of Round Rock Cablevision. He thanked everyone for the warm welcome he has received. He added he is interested in receiving feedback from the Council, citizens and customers because they are in the planning process for next year. Mayor Robinson thanked Mr. Taber adding the cable company has done a good job. PROCLAMATIONS: E.A. Consider a proclamation proclaiming Dragon Pride Week. Mayor Robinson read the appropriate proclamation. Mark Kochalka Student Council President and Jennifer Latham Chairman of the Parade Committee accepted the proclamation. David Carlin added his thanks for the support from the City during this week. 6B. Consider a proclamation proclaiming Save the Battleship Texas Month. Mayor Robinson read the necessary proclamation. Mayor Robinson informed the Council and audience he has asked Mayor Pro -tem Lee to lead this cause and also asked for support in saving cans for recycling. 6B. Consider a proclamation proclaiming Fire Prevention Week. Mayor Robinson read the appropriate proclamation. Keith Tanner, Fire Marshal, representing the Round Rock Fire Department accepted the proclamation. PUBLIC HEARINGS: None. ORDINANCES: 8A. Consider an ordinance revising the 1'1>86-87 Budget. (First Reading) Mayor Robinson read the caption of the ordinance. 176 October 6, 1987 ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE REVISION OF THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1986-1987. Sam Huey explained this is the ordinance the Council passes at the end of the fiscal year on the prior years budget. He said it is required to adjust the past fiscal year budget from a cash to a full accrual basis as required by auditors and the General Accepted Accounting Principals. The major points are the adjustments for the accruals for tax collections, water and sewer revenues, lease revenues and expenditures adjusting miscellaneous operating expenditures to recognize payables. MOTION: Councilman Heiligenstein moved to approve the ordinance with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 8B. Consider an ordinance setting the date, time and place of a public hearing concerning the 1987 Annexation Plan. (First Reading) The caption of the ordinance and dates of the public hearings was read by Mayor Robinson. ORDINANCE NO. AN ORDINANCE SETTING A DATE AND TIME FOR A PUBLIC HEARING TO RE HELD IN THE CITY COUNCIL CHAMBERS AND SETTING A DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF ROUND ROCK, TEXAS, AUTHORIZING AND DIRECTING THE CITY SECRETARY TO PUBLISH SUCH PUBLIC HEARINGS. On the 4th day of November, 1987 at 6:00 o'clock p.m. in the City Council Chambers. On the 12th day of November, 1987 at 7:00 o'clock p.m. in the City Council Chambers. F� October 6, 1987 177 MOTION: Councilman Heiligenstein moved to adopt the ordinance with Mayor Fro -tem Lee seconding the motion. VOTE. Ayes: Councilman Heiligenstein Councilman Kinq Councilman Correa Councilman Jean Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Heiligenstein moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 9A. Consider appointments to the Sports Fest Committee. Art Carroll, Joe Means, George McAdams, Linda Walden, Jimmy Joseph, Richard De Garmo, Brook: Watts, Karen Van Overloop, Nancy Madsen, Cath Martel, Gary Murray, Marl: Bulla, Ken Johnson, Ken Long and Mayor Pro -tem Lee were nominated to serve on the committee. MOTION: Councilman Culpepper moved to appoint Art Carroll, Joe Means, George McAdams, Linda Walden, Jimmy Joseph, Richard De Garmo, Brook Watts, Karen Van Overloop, Nancy Madsen, Cath Martel, Gary Murray, Mark: Bulla, Ken Johnson, Ken Long and Mayor Fro -tem Lee to serve on the Sports Fest Committee. x,78 October 6, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 9B. Consider an appointment to the Planning and Zoning Commission. Mayor Robinson said Kathy Mayfield has submitted her resignation from the Planning and Zoning Commission to become a member of Round Rock city staff. He added this position has a two year term and the appointment began in April. MOTION: Dianna Kocurek was nominated. Councilman Jean moved that nominations cease. The motion was seconded by Councilman King. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Jean moved to appoint Dianna Kocurek by acclamation. Councilman King seconded the motion. VOTE'.* Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson I I October 6, 1987 179 Noes: None ACTION: The motion carried unanimously. RESOLUTIONS: 10A. Consider a resolution appointing representatives to the Appraisal District Board. Mayor Robinson read the entire resolution. RESOLUTION N0. WHEREAS, the Sixty-sixth Legislature of the State of Texas enacted S.B. 621 establishing a centralized appraisal district in each county of the State; and WHEREAS, S.P. 621 includes a provision which allows the governing body of each voting unit to nominate one candidate for each of the five director's positions on the Board of Directors which will serve as the governing body of the central appraisal district; and WHEREAS, S.R. 621 requires that the governing body of each voting unit submit the names of nominees for the position of director to the county clerk on or before October 15, 1987. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Round Rock hereby places in nomination for the centralized appraisal district governing board the following names: Dick Shakleford Charles Sablatura The following Councilmembers of the Round Rock City Council voted FOR the resolution: Councilman Heiligenstein Councilman Culpepper Councilman King Mayor Fra -tem Lee Councilman Correa Mayor Robinson Councilman Jean The following Councilmembers of the Round Rock City Council voted AGAINST the resolution: None RESOLVED this 6th day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to recommend the appointment of Charles Sablatura and Dick Shakleford. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King October 6, 1987 Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10B. Consider a resolution authorizing the Notice of Intent to sell C.O.s. Mayor Robinson read the entire resolution. RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION THE STATE OF TEXAS COUNTY OF WILLIAMSON CITY OF ROUND ROCK WHEREAS, the City Council of the City of Round Rock, Texas (the "City"), deems it advisable to issue Certificates of Obligation of the City in accordance with the notice hereinafter set forth; Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: Section 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct. Section 2. The City Secretary is hereby authorized and directed to cause to be published in the manner required by law and in substantially the following form, a notice of intention to issue Certificates of Obligation: NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION NOTICE IS HEREBY GIVEN that the City Council of the City of Round Rock, Texas (the "City"), will meet in the Council Chambers, City of Round Rack, 221 East Main, Round Rock, Texas, at m. on the 1st day of December, 19877 to adopt an ordinance and take such other action as may be deemed necessary to authorize the issuance of the City's Combination Tax and Revenue Certificates of Obligation, Series 1987, payable from City ad valorem taxes and certain revenues of the waterworks and sanitary sewer system of the City, in the minimum aggregate principal amount of $2720070007 bearing interest at any rate or rates, not to exceed the maximum interest rate now or hereafter authorized by law, as shall be determined within the discretion of the City Council, and maturing over a period of years not to exceed twenty (20) years from the date thereof, for the purpose of evidencing the indebtedness of the City for all or any part of the cost of the construction of roads, bridges and streets for the City and equipment associated therewith; and the cost of professional services incurred in connection therewith. WITNESS MY HAND AND THE OFFICIAL SEAL OF THE CITY, this 6th day of October, 1987. JOANNE LAND, City Secretary City of Round Rock, Texas October 6, 1987 181 Section 3. The notice set forth in Section 2 above shall be published in both English and Spanish once a week for two (2) consecutive weeks in a newspaper which is of general circulation in the City, the date of the first publication to be not less than fourteen (14) days prior to the date tentatively set in said notice for the passage of the ordinance authorizing the issuance of such Certificates of Obligation. Section 4. The Mayor, City Secretary, and other officers of the City are hereby authorized and directed to do any and all things necessary or desirable to carry out the provisions of this resolution. Section 5. This resolution shall take effect immediately upon its passage. Section 6. It is hereby officially found and determined that the need of the City for such financing creates an emergency and an urgent public necessity for the holding, at the scheduled time, of the meeting of the City Council at which this resolution is adopted and for the adoption of this resolution; and the NOTICE OF MEETING relating to said meeting and heretofore posted by the City Secretary, and the posting thereof, are hereby authorized, approved, and ratified. PASSED AND APPROVED this 6th day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary City of Round Rock, Texas Bill Harrison of Harrison, Mayes Securities said he met with Bob Bennett, Sam Huey and Bond Committee to work out details and the issuance of a combination tax and revenue certificate of obligation to provide the necessary funds for the City. He said the timetable proposed is to sell the certificates of obligations December 1st and have the funds about January 4th. He said they are going to issue a combination tax and revenue certificate of obligation that is fully qualified, tax exempt. The issuance of fully qaulified can lower interest rates. He ralso said the City should issue the securities with only a 15 LI year payout and lowering the payout of the certificate of obligation shall inhance the interest rate. MOTION: Councilman Jean moved to adopt the resolution. Mayor Pro -tem Lee seconded the motion. 182 October 6, 1987 VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Abstain: Councilman Heiligenstein Noes: None ACTION: The motion carried with six votes in favor and one abstention. MOTION: Councilman Jean moved to adopt the resolution. Mayor Pro -tem Lee seconded the motion. VOTE: Ayes: Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Abstain: Councilman Heiligenstein ACTION: The motion carried with six votes in favor and one abstention. 10C. Consider a resolution accepting the recommendation of the G.O. Bond Task Force. Councilman King said the recommendation of staff is contained in the packet. He said the committee supported all the projects on the list with emphasis on sidewalks for areas around elementary schools or collector streets. To look at all the schools and decide on a program that would serve the most immediate needs. He said the task force suggested in the first quarter of 1988 this task force reconvene or another Bond Task Force be appointed to look into the City's priorities, changes or needs and to keep on top of things. Mayor Robinson said the Council agrees with the need of sidewalks but added his concern on how it would be handled and who would prioritize the work. Councilman Culpepper said prioritizing 7 7 7 183 October 6. 1987 could be in the neighborhoods retro -active to the ordinance. Mayor Robinson said we need to make sure the school district is involved in this. Councilman Culpepper said Alice Brown is aware of this and of the City looking at the school district to participate. Mayor Robinson asked staff to assure him of that and to keep Council updated. Councilman King suggested the program could be presented at neighborhood and PTA meetings. The issue of landscaping was brought up and how it could be handled during the program. Councilman King said the Deepwood extension was the task forces number one priority road and, with the construction of McNeil Road, to have Deepwood extended to 620 would help in that area during that construction phase. Mayor Robinson read the entire resolution. RESOLUTION NO. WHEREAS, the City Council has appointed a G.O. Bond TASK Force as a means of gathering citizen input regarding Capital Improvements programs for the City of Round Rack, and WHEREAS, the TASK Force has heard the Citizens and the Staff recommendations, and from that information wishes to make the recommendations to the City Council, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, THAT The recommendation of the G.O. Bond TASK Force is hereby accepted by the City Council of the City of Round Rock, Texas as a recommended guideline for a Capital Improvements Program for the funds designated by the Council. RESOLVED this 6th day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper x.84 October 6, 1987 Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. Mayor Robinson complimented staff on good financial management and pointed out to the public that taxes have been lowered, water and sewer rates are kept the same, and they have a general obligation bond issue program without a general obligation bond from interest income. 10D. Consider a resolution authorizing the Mayor to enter into a contract with Baker Aicklen and Associates for the desian of the Round Rock West Bridge Project. Mayor Robinson read the resolution as follows: RESOLUTION NO. WHEREAS, bridge design engineering services are necessary in order to design a bridge for the West Round Rock Bridge project; and WHEREAS, the Engineering firm of Baker Aicklen and Associates has submitted a proposal to the needed bridge design engineering services; and WHEREAS, the City Council wishes to accept said proposal, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND RACK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a contract agreement with Baker Aicklen and Associates to perform the necessary bridge design engineering services, a copy of said contract agreement being attached hereto and incorporated herein for all purposes. RESOLVED this 6th day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean I October 6, 1987 Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 185 10E. Consider a resolution authorizing the Mavor to enter into a contract with Haynie Kallman & Gray, Inc.. for the design of the Deepwood Drive Extension Project. Mayor Robinson read the resolution as follows: RESOLUTION NO. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. WHEREAS, design engineering services are necessary for the Deepwood Drive Extension Project; and WHEREAS, the engineering firm of Haynie Kallman & Gray has submitted a proposal for the needed engineering services for the Deepwood Drive Extension Project; and WHEREAS, the City Council wishes to accept said proposal, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a contract agreement with Haynie Kallman & Gray to perform the necessary Deepwood Extension Project engineering services, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 6th day of October, 1',? 7. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Correa moved to adopt the resolution. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 1.86 October 6, 1987 10F. Consider a resolution authorizing the Mayor to enter into addendum to the West Round Rock Water System Improvement Agreement. Mayor Robinson read the resolution as follows: RESOLUTION NO. WHEREAS, the City of Round Rock and various other parties have previously executed an agreement providing for the construction of the West Round Rock Water System Improvements; and WHEREAS, the financial obligations have changed since the contracts were signed; and WHEREAS, the Council wishes to ratify and confirm the agreement with the current financial conditions; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the agreement previously executed by the City of Round Rock for the West Round Rock Water System Improvements be and is hereby ratified in accordance with the documents attached hereto and incorporated herein for all purposes. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Heiligenstein moved to adopt the resolution. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. DISBURSEMENTS: With the consent of Council, Mayor Robinson pulled item 11B for separate discussion. 11A. Consider various payments to Haynie Kallman & Gray, Inc. in the amount of $32.,146.22. 118. Consider payment to Hall Sprinkler Systems for sprnkler systems in various City parks in the amount of $3,100.40. 187 October 6, 1987 11C. Consider payment to David Post in the amount of $100.00. 11D. Consider payment to Baker Aicklen Associates in the amount of $1,354.25. 11E. Consider payment to Pay Maintenance Co., for the Southeast Round Rock Water and Wastewater Improvements, Contract No. 1 in the amount of $63,833.92. 11F. Consider payment to Pay Maintenance Co., Inc. for the Southeast Round Rock Water & Wastewater Improvements, Contract No.2 in the amount of $72,237.73. 11G. Consider payment to R.E.C. Industries, Inc. for the Southeast Round Rock Booster Pump Station Improvements. This item was pulled for separate action. 11H. Consider payment to C.B.I. NA -CON, Inc. for the Southeast Round Rock Storage Improvements, 1,000,000 gallon Toro Tank in the amount of $28,099.48. Ill. Consider payment to River City Excavating & Paving, Inc. for the Bowman Road Phase II Street and Drainage Improvements in the amount of $20,205.45. 11J. Consider payment to Rhode Pipe Co., for the 1985 CIP Water Treatment Plant Expansion, Transmission Main in the amount of $78,734.62. 11K. Consider payment to Tribble & Stephens Co., for the 1985 CIF 6.0 MGD Water Treatment Plant Expansion in the amount of $193,646.67. i1L. Consider payment to Ranger Excavating, Inc. for the Ganzert Branch Channel Improvements Phase II in the amount of $19,182.27. 11M. Consider various payments to Dipole Ulmann & Associates in the amount of $1,300.60. 11N. Consider payment to J.C. Evans Excavation for the Sunset Drive Improvements in the amount of $48,855.30. 110. Consider payment to W.L. Wood Excavation for the Virginia Drive Improvements in the amount of $25,891.94. IlP. Consider payment to Parker & Rogers for the McNeil Road Phase I Improvements in the amount of $73,934.64. 188 October 6, 1987 11Q. Consider various payments to Espey Huston & Associates in the amount of $34..021.68. IIR. Consider payment to Pool & Rogers Paving Co., for the 1987 Sealcoat Project in the amount of $75,324.12. 11S. Consider payment to Ella Contracting for the Channel Improvements from Nancy Drive to Bowman Road in the amount of $14,656.86. Mayor Robinson said on item IIG. they have received a notice of intent to file a claim for $167968.85 from invoices May 117 1987 and May 197 1987, and the City Attorney has recommended to put this money in escrow until this claim is settled. Mayor Robinson asked Al Wille for the status on Bowman Road. He said they have completed one half of the pavement and has scheduled the remainder for tomorrow to start and they will have another meeting with the contractor and bonding company before the release of the disbursement. MOTION: Councilman Jean moved to approve the disbursements except item G. The motion was seconded by Mayor Pro -tem Lee. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTIO The motion carried unanimously. 110. Consider Payment to R.E.C. Industries, Inc. for the Southeast Round Rock Booster Pump Station Improvements. MOTION: Councilman King moved to approve the disbursement and put the money in an escrow account pending the settlement of the notice to file a claim. The motion was seconded by Councilman Jean. Councilman Culpepper asked how much of the disbursement would be put in escrow. Don Wolf said the $167968.85 amount. I I October 6, 1987 M, VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: 12A. CIP Update. Mayor Robinson pointed out the CIP Update in the packet. The Council had no questions for Al Wille. NEW BUSINESS: 13A. Consider an update report concerning the proposed revisions to the General Plan. Joe Vining informed Council on the process for the revisions to the General Plan and added a draft copy on the progress of the general plan was in their packets. He went over the sections scheduled for review in the next three months. Mayor Robinson directed staff to look at having some type of institutional zone to help in the planning process of schools and rehabilitation centers. With this zone they could work with the school district to put schools next to parks and on a major artery. Councilman King requested information for review from other cities that have this type of zone. 1:3B. Consider acceptance of the Lake Creek Pump Over Lift Station. Mayor Robinson asked if the subdivision requirements r have been fulfilled. Al Wille said yes and staff recommended I approval. [1 MOTION: Councilman Heiligenstein moved to approve the acceptance. Councilman Jean seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa 1 90 October 6, 1987 Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 13C. Consider acceptance of off site water line improvements in High Country . Subdivision. Mayor Robinson asked if the subdivision requirements are in order. Al Wille said yes and staff recommended approval. MOTION: Mayor Pro -tem Lee moved to approve the acceptance. Councilman Jean seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 14. COMMITTEE REPORTS. None. 15. CITY MANAGER'S REPORT. None. 16. COUNCIL COMMENTS. Councilman King stated he has met with several citizens and they stated their concern on the Sunset Street drainage work being a lot more intense than they realized. He said he asked Bob Bennett to look at cost estimates to put some type of pipes that could be put in to replace the extreme ditches. Councilman Heiligenstein asked if the ditches were in the right-of-way. Councilman King said yes. Off street parking was also discussed. Mayor Robinson said he would like to see all alternatives before spending additional money on the project. Bob Bennett said he 7. I I 191 October 6, 1987 would bring back to Council input and figures on whether this would work. Councilman King also said they need to look at the East Main Street project and make sure another Sunset Street is not created. There being no further business, the meeting adjourned at 8.45 p.m. r r Respectfully submitted, XILIX Joanne 192 October 227 1987 The Round Rock City Council met in Work Session and Regular Session October 227 19877 at 6:00 p.m. in the City Council Chamber, 221 East Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein arrived during item 3B.7 Councilman Glenn T. King, Councilman Pete Correa arrived during item 3B.7 and Councilman Charles Culpepper arrived during item 39. Councilman Ronnie Jean had an excused absence. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Steve Sheets and City Secretary Joanne Land. SESSION: 3A. Consider discussion an an update -of Southwest Round Rock This project began nearly two years ago to serve the area west of Chisholm Valley to County Road 172 with wastewater service. The tracts to be served included the Hardrock Joint Venture, the Kouri Tract, and the Neuman Tract. Currently, Letters of Credit for the entire amount of $3317144 are on deposit with the City. The Hardrock Joint Venture project is currently operating a sewage plant upstream of Round Rock. If the City allows the current 1 year extension of the contract, the project will not be constructed for quite awhile. When this line is in place, the Hardrock project can be taken off line. The Southwest Group has scheduled a meeting for next week to determine if they wish to proceed or drop out. The Letters of Credit are good until December 31, 1987. The Mayor indicated he felt this project should be put off until the economy picks up. Other Council members agreed. 3B. Consider discussion of trench safety. Jim Nuse made the presentation by giving an overview of House Bill 665 relative to trench safety. He also went over what the City is doing towards trench safety with City crews as well as compliance with the legislation as it pertains to CIP or City managed projects. Then he addressed work performed by private contractors on private property and not owned or managed by the City. Steve Sheets 7 7 October 22, 1987 193 stated he was checking with other cities to see how they were complying with the new legislation. Council discussed how this could be enforced in the ETJ. Staff was instructed to bring back hearings "remanded" to the Water Commission. Sheets said he felt a final decision should come shortly after the first of the year. 3D. Consider discussion of Sunset Drive and East Main Ave_ cross-section. Jim Nuse stated that due to some citizen complaints, his department reviewed options for treatments to relieve some drainage ditches on Sunset Drive. The contractor price is $185,045. This cost estimate would fully enclose the side of the ditches. Nuse also gave an update on East Main Street which would be for a 40 foot curb and gutter roadway with enclosed drainage system and sidewalks at an estimate of $^243,307. Council instructed staff to bring back: an agenda item for action concerning Sunset Drive. 3E. Consider discussion of the Sign Ordinance. Joe Vining went over the following 5 options: 1. Entrance signs on the Interstate designating services available at each exit. These would be restricted to official signs using international symbols for food, rfuel and accommodations. 2. Entrance signs on the Interstate allowing individual business logo's on official signs. 3. Increasing sign height for all uses. an ordinance at the newt meeting that complies with the State statute. 3C. Consider discussion of an update of regional sewer. Jim Nuse handed out and went over a one-page report concerning two options for consideration by the Technical Review Committee and the Regional Wastewater Board of Directors. Steve Sheets said the Cedar Park: permit hearing was held this date at 10:00 a.m. and the judge had denied Cedar Park's request to have the hearings "remanded" to the Water Commission. Sheets said he felt a final decision should come shortly after the first of the year. 3D. Consider discussion of Sunset Drive and East Main Ave_ cross-section. Jim Nuse stated that due to some citizen complaints, his department reviewed options for treatments to relieve some drainage ditches on Sunset Drive. The contractor price is $185,045. This cost estimate would fully enclose the side of the ditches. Nuse also gave an update on East Main Street which would be for a 40 foot curb and gutter roadway with enclosed drainage system and sidewalks at an estimate of $^243,307. Council instructed staff to bring back: an agenda item for action concerning Sunset Drive. 3E. Consider discussion of the Sign Ordinance. Joe Vining went over the following 5 options: 1. Entrance signs on the Interstate designating services available at each exit. These would be restricted to official signs using international symbols for food, rfuel and accommodations. 2. Entrance signs on the Interstate allowing individual business logo's on official signs. 3. Increasing sign height for all uses. 194 C)ctober 22, 1987 4. Allowing for variances to sign height within set terms of reference. These terms of reference could include the following items: a.) Sliding scale of sign size to sign height with sign size reducing with height -this would allow an option for a business to choose the best combination of height and size for his needs. The reduced size for taller signs would provide some incentive to keep heights down except where necessary. b.) Sliding scale for sign size and number to allow options for several smaller signs in place of one large sign. This may be useful for corner sites etc... 5. No change to Ordinance and strict control of variances. Councilman Heiligenstein said he would like to see the Council consider a benchmark elevation throughout the Cit),. Councilman Culpepper said he would like to see how other cities handle the issue of maintaining the integrity of the Cit), and still make the signage aestetically pleasing. Council discussed the sign at the northwest corner of IH 35 and F.M. 620. Staff was instructed to "bring the sign down." Staff will bring the signage issue back at the next meeting. CALL.CALL REGULAR SESSION TO ORDER -7:00 P.M. ROLL Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, and Councilman Charles Culpepper. Councilman Ronnie Jean had an excused absence. Also present were City Manager Bob Bennett, Assistant City Manager Sem Huey, City Attorney Steve Sheets and City Secretary Joanne Land. 6. APPROVAL OF MINUTES: Regular Meeting of October 6, 1987. Under item "9A" Councilman Jean seconded the motion and under item 119B" Councilman Heiligenstein nominated Diana Kocurek and made the motion that she be appointed by acclamation. 7 7 7 October 22, 1987 195 MOTION: Councilman Culpepper moved to approve the minutes as amended with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiliqenstein Councilman king Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. CITIZENS COMMUNICATIONS: 7A Francie Cleary Volunteer Program Coordinator. Mrs. Cleary informed the Council that the City now has 24 volunteers in 9 different departments. A total of 1,010 volunteer hours have been spent at a value of $6,400 savings to the City. Mayor Robinson and Council members recognized volunteers present with a certificate of appreciation. Summer Cowsert, 101 Shady Loop, asked that her street be blocked off for a Halloween party. Council voiced no objections. PROCLAMATIONS: SA Consider a proclamation proclaiming Round Rock CROP Walk Dom. The Mayor read the appropriate proclamation and presented it to Andy and Shelia Moeldenhour who invited all Councilmembers to participate in the walk. 8B Consider a proclamation proclaiming November as Spinal Health Month. Mayor Robinson read the proclamation and presented it to Dr. Craig Benton. :_C. Consider a proclamation proclaiming November as Crime Stopper Awareness Month. Mayor Robinson read the appropriate proclamation. Everyone was told about a benefit dance to be held rOctober 24, 1957 from 8:00 p.m. to 12:30 a.m. at Possum Creek: Inn in Theon to help raise funds for Crime Stoppers. PUBLIC HEARINGS: None. ORDINANCES: x.96 October 22, 1987 10A. Consider an ordinance revising the 1986-87 Budget. (Second Reading Mayor Robinson read the caption of the ordinance. AN ORDINANCE PROVIDING FOR THE REVISION OF THE BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL YEAR 1986-1987. MOTION: Councilman Heiligenstein moved to adopt the ordinance as read with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. loB. Consider an ordinance accepting the ETJ of the Nelson Tract. (First Reading) Mayor Robinson read the caption of the ordinance as follows: AN ORDINANCE PROVIDING FOR THE EXTENSION OF THE EXTRATERRITORIAL JURISDICTION OF THE CITY OF ROUND ROCK TO INCLUDE CERTAIN TERRITORY CONTIGUOUS WITH THE EXISTING EXTRATERRITORIAL JURISDICTION OF THE CITY OF ROUND ROCK, TEXAS. MOTION: Councilman Heiligenstein moved to adopt the ordinance as presented with Mayor Pro -tem Lee seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. MOTION: Councilman Correa moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. Mayor Fro -tem Lee seconded the motion. 7 1 7 October 22, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None 197 ACTION: The motion carried unanimously. 10C Consider an ordinance accepting the ETJ of the Whitlow Tract. (First Reading) This item was withdrawn awaiting revised documentation from the property owners. 10D Consider an ordinance accepting the ETJ of the McLester Tract. (First Reading) This item was withdrawn awaiting revised documentation from the property owners. 10E. Consider an ordinance amending the Traffic Code. (First Reading) The Mayor read the caption of the ordinance. AN ORDINANCE AMENDING CHAPTER ?, SECTION 14.A, SCHEDULE I, SPEED ZONES, BY ADDING PART OF OLD SETTLERS BOULEVARD, PART OF GATTIS SCHOOL ROAD, AND GREENLAWN BOULEVARD; AND SCHEDULE IV, STOP SIGNS, BY ADDING STOP SIGNS AT COUNTY ROAD 170. Councilman king requested staff review designating a 40 MPH speed limit on Greenlawn Blvd. between Gattis School Road and County Road 170. Staff will report back at the next meeting. MOTION: Councilman Heiligenstein moved to adopt the ordinance as presented with Councilman Culpepper seconding the motion. VOTE. Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS. None. RESOLUTIONS: 12A. Consider a resolution accepting bids for ceiling work in the LibraCy,,,_ Mayor Robinson read the entire resolution as RESOLUTION NO. WHEREAS, the City has duly advertised for bids for electrical and ceiling work for the Round Rock Police Library; and WHEREAS, Hi -Tech Construction Company submitted the lowest | responsible bid; and WHEREAS, the Council wishes to accept the bid of Hi -Tech Construction CompanY, and to authorize the execution of the necessary documents; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Hi -Tech Construction Company is hereby accepted as the lowest responsible bid, and the Mayor is authorized and directed to enter into an agreement with Hi -Tech Construction Company for electrical and ceiling work for the Round Rock Public Library. RESOLVED this 22nd day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION,: Mayor Pro -tem Lee moved to adopt the resolution as read with Councilman King seconding the motion. Ayes: Councilman King Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 12B. Consider a resolution redesignating U.S. Highway 81 to Business Loop 35. Mayor Robinson read the resolution in its entirety. October 22, 1987 199 RESOLUTION NO. WHEREAS, the City has received a request to redesignate "Business 81" to "Business Loop 35" from the State Department of ATTEST: JOANNE LAND, City Secretary This resolution will redesignate U.S. 81 to Business Loop 35 and has been requested by the Texas Department of Highways and Public Transportation. MOTION: Mayor Pro -tem Lee moved to adopt the resolution as presented with Councilman Correa seconding the motion. VOTE: Ayes: Councilman king Councilman Correa Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 12C. Consider a resolution authorizing the Mayor to execute documents for release of City Hall Annex from lease with Round Rock Partners and MBank. The Mayor read the resolution as follows: Highways and Public Transportation; and WHEREAS, the City deems the redesignation as a positive step in reducing the chances of drivers confusion and adequately identifying the business loop which serves the City; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That U.S. Highway 81 be redesignated "Business Loop 35" for its entire length within the City of Round Rock, Texas; and That the State Department of Highways and Public Transportation be authorized to change any and all signage required to reflect this new designation. RESOLVED this 22nd day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary This resolution will redesignate U.S. 81 to Business Loop 35 and has been requested by the Texas Department of Highways and Public Transportation. MOTION: Mayor Pro -tem Lee moved to adopt the resolution as presented with Councilman Correa seconding the motion. VOTE: Ayes: Councilman king Councilman Correa Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None Councilman Heiligenstein was out of the room when the vote was taken. ACTION: The motion carried. 12C. Consider a resolution authorizing the Mayor to execute documents for release of City Hall Annex from lease with Round Rock Partners and MBank. The Mayor read the resolution as follows: 200 October 22^ 1987 RESOLUTION NO. WHEREAS, the City of Round Rock and Round Rock Partners wish to consent to the redemption of a portion of the Round Rock Industrial Development Corporation $4,595,000.00 Industrial Development Revenue Bonds (Municipal Complex) Series 1985, and WHEREAS, as a result of said redemption, the City of Round Rock and Round Rock Partners also agree to a partial termination of the Ground Lease and Office Lease which were executed in connection with the project financed by the subject bonds, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized to execute any and all documents necessary for the partial redemption of the aforesaid bonds and to partially terminate said Ground Lease and Office Lease. RESOLVED this 22nd day of October, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary This resolution will discontinue the City Hall Annex Lease by Round Rock Partners and return control to the City. The City will be liable for assumption of debt service on the $152,108 spent of series "A" bond proceeds toward development of the building "C" site. It was estimated that the monthly cost of debt service will be $1,161.10. MDT]IUN,x Mayor Pro -tem Lee moved to approve the resolution as presented. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Culpepper ACTION:Mayor Pro -tem Lee Mayor Robinson Noes: None The motion carried unanimously. 13A. Consider payment to the WCID for additional funding -in the amount of . These funds are necessary to continue pursuing the regional sewer project. 7 7 October 22, 1987 201 MOTION: Councilman Heiligenstein moved to approve the disbursement. Councilman King seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. OLD BUSINESS: 14A. Consider discussion on Creekview Drive from Oakridge to Deepwood for a 20 mph zone_ Staff recommended that the section of the Traffic Code amendment adding a 20 MPH speed zone on Creekview Drive from Oakridge Drive to 870 feet west and south of the intersection of Creekview and Oakridge not be approved and that staff be authorized to place caution signs identifying the curves on Creekview and other curves which will be identified as potential hazards by the Police Department. Councilman Culpepper asked if the school zone could be extended to include this section of Creekview. Staff did not feel that the "warrants can be proven". This item will be brought back at the next meeting. NEW BUSINESS: None. COMMITTEE REPORTS: None. CITY MANAGERS REPORT: Bob Bennett went over correspondence from William J. Neese, Jr., Vice President Construction for Austin Road Company. Steve Sheets then brought the Council up-to-date on the CCN. COUNCIL COMMENTS: rCouncilman King stated a response to Kien Slayton is needed concerning the 1/2 cent sales tax legislation. Council asked Councilman King to respond in bahalf of the Council. Councilman king asked that an opinion letter by Don Wolf, former City Attorney, be attached to these minutes to substantiate an opinion received prior to the last meeting v�� C)ctx»bez: 22, 1987 advising Councilman King he could vote on an item concerning the IH 35 project relative to bond funds. Councilman King stated he would abstain from any further discussion or vote on the bond project. Mayor Robinson thanked Mayor Pro -tem Lee and the City Hall Complex Committee for their many efforts in making the project a success. 8 / There being no further business, the meeting adjourned at 8:00 P.M. Respectfully submitted, M��XaWl0b ^�anne Land, City Secretary 203 November 4, 1987 The Round Rock City Council met in Special Called Session Wednesday, November 4, 1987 at 6:00 p.m. in the Council Chamber, 221 East Main Street. ROLL CALL: Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. king, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles C. Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Steve Sheets and City Secretary Joanne Land. PUBLIC HEARINGS: 3A Consider public testimony concerning the 1987 Annexation Plan. Joe Vining began by going over the tracts that the Planning & Zoning Commission recommended be excluded from the proposed plan which included Tract 17 (Cross Creek: et al), Tract U (Forsman et al), Tract 4 (Hic4=:erson), Tract 14 (Robinson), Tract 20 (Robinson 2/RR 620), Tract 16 (Sam Bass Tract), and Tract 15 (Sauls). Three of the tracts 17, 18 and 20 were recommended for annexation of right-of-way rather than the entire tracts. Sue Hoover, who has 20 acres and Charles Dumas, who has 25 acres, both voiced their objections to the annexation of the Forsman Tract. It was the consensus of the Council this tract be excluded from the Plan. Jeffrey Gill, 2015 Sam Bass Road, spoke against the annexation of Tract 16 (Sam Bass). He stated, "This land is our life. I just want to live in peace on my land." 011lie Olson also spoke against the Tract 16 annexation. He feels he has sufficient services without being in the City limits. Gary Patterson and J.R. Gill both spoke against annexation of the Sam Bass Tract. They said they or their neighbors have no intention of developing the property. The resident at 16 Hidden Acres said he could see no advantage of being annexed into the City, therefore, he opposed the annexation of Tract 7 (Hidden Acres i & 2). 20w0 November 4« 1987 Three Round Rock East residents Larry Wiggington, 90{) East Rock Cove, Howard Wolf, 1808 Gattis School Road and Mike Pavlick, 1000 East Rock Cove spoke in opposition to the annexation of Tract 3 (Round Rock East). They all said they did not feel they would reap any benefits by being inside the city limits'. Costs of services was discussed. Councilman Heiligenstein asked staff to calculate services and make available to citizens and Council the results. The next tract to be considered was Tract 10 (Round Rock Glen). � Rod Morgan, owner of Lot 1A said he supports annexation but wanted to request C-1 zoning so that the zoning would meet what the property is currently used for. Jane McAdams, representing Round Rock National Bank owners of Lots 4B and 7B7 stated her client supports annexation of both tracts. Holland Smith, owner of Lot 1C supported annexation with commercial zoning for resale purposes. Also in support of annexation was Lyndell Cannon of 8 Lake Drive. 14 Lake Drive resident, Ben Salazar said he was in favor of annexation but wanted all 146 acres zoned residential and not commercial. He recommended property be left in non -conforming status. Lewis Beltran of 18 Lake Drive said he wasn't for or against annexation but wanted the area to remain residential. Rosalinda Be1tran7 owner of Lot 8AA7 was concerned that once the property is annexed, her lot will be subject to all City codes relative to building as she is currently building her home. Steve Sheets will get the statute numbers for Ms. Beltran. 21 Lake Drive resident Joe Beltran said he "can't see %~m getting anything for my tax dollar." Councilman Heiligenstein again asked staff to "spell out" what ad valorem tax dollars pay for. Leo Curtsinger said he was not a part of Cross Creek Subdivision e*enthough his land is included in Tract 17. He said November 4, 1987 205 he does not want to be annexed but if he is he wants to be commercially zoned. Bill Knox, a resident of Found Rock: Glen, advised the Council of a feed lot type operation next to his property. He is not opposed to annexation but wants City control of non-residential uses in the area if annexed. Parson Smith said if the City takes only a strip instead of a whole tract, it should take as small a strip as possible. Albert Lange said he was opposed to the Cross Creek: annexation. "I have no desire to be annexed," stated Robert Duff of 2000 Cross Creek: Trail. There being no further comments, the public hearing was closed and the meeting was adjourned at 7:45 p.m. Resp ectfully submitted, xa- � Joanne Land, City Secretary r November 127 1987 The Round Rock City Council met in Work Session and Regular Session Thursday, November 127 19877 at 6:00 p.m. in the City Council Chamber, 221 East Main Street. CALL:ROLL Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein arrived during item 4A.1) Councilman Glenn T. King, Councilman Pete Correa arrived during item 4A., Councilman Ronnie Jean arrived during item 4A., and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager, Sam Huey, City Attorney Steve Sheets and City Secretary Joanne Land. EXECUTIVE SESSION: 3A. Executive Session as authorized by Article 6252-17., Section 2, Subsection (3), Vernon -'s Texas Civil Statutes-, discussion relating topending litigation of Luerson vs. City of Round Rock and any other pending litigation involving the City. The Council went into Executive Session at 6:02 p.m. and recessed at 6:20 p.m. SESSION:WORK 4A. Consider discussion of the Sign Ordinance. Joe Vining made the staff presentation by reviewing a handout which reflected proposed changes to the sign ordinance. Council felt this item needed to have a work session devoted to this topic only. Staff will research changes further and a work session scheduled after the first of the year. 48. Consider discussion of a change order for Tribble and This item was settled so therefore it was withdrawn. 4C. Consider discussion of a change order for Ranger Jim Nuse made the staff presentation. As part of the regional drainage program, 8anzert Branch is being widened to carry flows from a fully developed 100 year storm. There were several detention ponds located along Ganzert Branch which will serve no function once the channel is functional plus they are in parkland. The change order, as submitted, provides for the placement of concrete storm pipe and headwalls in these ponds to 7 7 7 November 12, 1987 207 provide for the area drainage. The ponds will be filled and able to be used as parkland. 4D. Consider discussion of a change order for Main Street Improvements. Jim NUSe made the staff presentation. Staff recommended acceptance of a modified open -section. This modified section would relieve the existing drainage problems and reconstruct the street in a similar fashion to the current design but also provide long term ease of maintenance and provide for on street parking. Action was scheduled for the regular session. 4E. Consider discussion of a change order for Sunset Street Improvements. Jim Nuse made the staff presentation. The improvements on this street have been completed and serve the functions for which they were designed. Several residents, primarily on the north side of the road, have complained that the drainage ditch is too steep to be maintained by elderly homeowners, parking is difficult and access to some of the properties is difficult. It was estimated to cost $15,471.25 to enclose the storm sewer along the north side of Sunset Drive. Action was scheduled for the regular session. 4F. Consider a presentation concerning provision of a zoning district for schools. Staff examined a few zoning ordinances to determine how the zoning of schools was administered. A sample of Round Rock, Austin, and Plano waas presented: Round Rock: Public Schools - Conditional use in SF -1, SF -2, TF, MF and C-1. Private Schools - Conditional use in SF -1, SF -2, TF, MF and C-1. Austin: Public Schools - Permitted use in all residential zones. Private Schools - Conditional use in all residential zones. Plano: Public Schools - Permitted use in all residential zones. Private Schools - Conditional use in all residential zones. Some ordinances do however, have an institutional zone which includes schools and other public and quasi -public uses. Such zones could include the following: m�� V November 12« 1987 1) Churches 2) Schools 3) Day Care Centers (over 6 children) 4) Nursing Homes 5) Community Halls 6) Group Homes (over 6 clients) 7) Other government, fire stations, etc. Typically the communities that work closely with their independent school district have either freely permitted schools or have allowed them as a conditional use. Round Rock has followed the conditional use procedure since 1981 primarily to ensure traffic questions were resolved before construction. If the institutional zone is adopted, a review of the additional costs to the RRISD must be considered. The zoning application is $500 and the additional district staff time to pursue the zoning request will be a factor. However, certain benefits in site selection may afford the RRISD savings in land costs. Staff's knowledge of tracts with adequate services and access is not always utilized to the maximum. Staff was instructed to set up a meeting with Dr. Brent Rock of the RRISD and 3 Counci1members to discuss this item. 4G. Committee Reports. Mayor Pro -tem Lee stated the Sports Fest Committee had it~s first meeting and will meet twice a month. 4H. City Manaaer's Report. Bob Bennett reported that the bond sale amount will be reduced to $178007000 due to the reduction of the amount needed for the frontage road project. 41. Council Comments. Councilan Heiligenstein stated he would like to see the Council consider a joint meeting with the School Board. Jim Nuse gave an update on the East Main project at the request of Councilman Correa. Councilman Culpepper stated he had asked staff to research the possibility of participating in the Dial -A -Ride Program. A full report will be back to Council soon. CALL:CALL REGULAR SESSION TO ORDER - 7:00 P.M. ROLL Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam HueY, City Attorney Steve Sheets and City Secretary Joanne Land. November 12, 1987 THIS PAGE INADVERTENTLY LEFT BLANK " JOANNA AND, Cl -Secretary r 210 November 12, 1987 APPROVAL OF MINUTES: ReqUlar Meeting of October 22, 1987 and Special Called Meeting of November 4, 1987. Councilman King stated that under "Council Comments" the name should read "Stan Schlueter". MOTION: Councilman Heiligenstein moved to approve the minutes as amended with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. COMMUNICATION:CITIZENS Barbara Brown, a Sunset Drive resident, spoke on behalf of residents along her street. She addressed safety problems for joggers and walkers as well as stating the "street is not wide enough". Also she said the ditch on the side of the street is too deep to properly maintain. In conclusion, Ms. Brown stated that the street improvements have caused additional flooding PROCLAMATIONS:problems for those residents on the north side of Sunset. None. HEARINGS:PUBLIC Plan.10A. Consider public testimony concerning the 1987, Annexation 10H. Consider oublic testimony concerninq the proposed Plan.zoning for the 1987 Annexation The two public hearings were considered at the same time. The Council reviewed the twenty proposed tracts. It was the consensus of the Council to remove the following nine tracts: Tract 17, Cross Creek; Tract 6, Forsman, et al; Tract 47 Hickerson; Tract 77 Hidden Acres 1 & 2; Tract 14, Robinson; November 12, 1987 211 Tract 3, Round Rock East; Tract 10, Round Rock. Glen; Tract 16, Sam Bass; and Tract 15, SaU15. Marvin Freeman owner of property to be annexed off of Gattis School Road stated he wanted his property zoned commercial and if not that then as a P.U.D. He, also, said he had some property off of County Road 122 he would like to sell to the City for a golf course. Reuben Brown, owner of property in Tract 1, said he opposed the annexation of his property. Jane McAdams, Wells, Walsh & Akins, stated her clients concurred with staff and Planning and Zoning for the annexation and zoning of Round Frock: Ranch (1.1.75 acres). ORDINANCES: liH Consider an ordinance amending the Traffic Code_ (Second Reading) The Mayor read the caption of the ordinance as follows: ORDINANCE NO. Discussion ensued concerning timing and determination of street cuts relative to setting or existing speed limits. MOTION: Councilman Jean moved to adopt the ordinance on second reading with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 118. Consider an ordinance_abandoning a portion of the alley in Block 10 of the Original Plat of Round Rock. (First Reading) Mayor Robinson read the caption of the ordinance as follows: AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A. SCHEDULE I, SPEED BOULEVARD ZONES, BY ADDING PART OF OLD AND PART OF GATTIS SCHOOL ROAD; AND SETTLERS SCHEDULE IV, STOP SIGNS, BY ADDING STOP SIGNS AT COUNTY ROAD 170. Discussion ensued concerning timing and determination of street cuts relative to setting or existing speed limits. MOTION: Councilman Jean moved to adopt the ordinance on second reading with Councilman Culpepper seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Fro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 118. Consider an ordinance_abandoning a portion of the alley in Block 10 of the Original Plat of Round Rock. (First Reading) Mayor Robinson read the caption of the ordinance as follows: 212 November 12, 1987 ORDINANCE NO. AN ORDINANCE PROVIDING THAT A PORTION OF THE ALLEY IN BLOCK 10, ORIGINAL TOWN PLAT OF ROUND ROCK, WILLIAMSON COUNTY, TEXAS, BE VACATED, ABANDONED AND CLOSED; PROVIDING FOR THE REVERSION OF THE FEE IN SAID ALLEY AND REPEALING CONFLICTING ORDINANCES. This is the final step in the agreement with Round Rock Partners. / MOTION: Mayor Pro -tem Lee moved to adopt the ordinance. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. M{IT]IVV: Councilman Heiligenstein moved to dispense with | | second reading of this ordinance with the unanimous consent of all Councilmembers present. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 7 11C. Consider an ordinance amending -the Traffic Code. (First The Mayor read the caption of the ordinance. November 12, 1987 213 [9TdiOUL@P[N=2(0ll AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A, SCHEDULE I BY ADDING .20 MPH SPEED ZONE ON CREEKVIEW DRIVE. VOTE: Ayes: Councilman king Councilman Correa Councilman Jean Councilman Culpepper Noes: Councilman Heiligenstein Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried 4 to 3. 11D Consider an ordinance concerning trench safety. (First Reading) The Mayor read the caption of the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 1, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING TRENCH SAFETY REGULATIONS; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Jean moved to adopt the ordinance. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. Staff recommended that a0 mph speed zone be established from Deepwood Drive to Oakridge Drive on Creek.view with the understanding that the speed limit will revert to 30 mph immediately upon completion of a sidewalk for the same distance. MOTION: Councilman Culpepper moved to adopt the ordinance as read with Councilman Correa seconding the motion. VOTE: Ayes: Councilman king Councilman Correa Councilman Jean Councilman Culpepper Noes: Councilman Heiligenstein Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried 4 to 3. 11D Consider an ordinance concerning trench safety. (First Reading) The Mayor read the caption of the ordinance as follows: ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 3, SECTION 1, CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY ADDING TRENCH SAFETY REGULATIONS; PROVIDING A SAVINGS CLAUSE AND REPEALING CONFLICTING ORDINANCES. MOTION: Councilman Jean moved to adopt the ordinance. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 214 November 12, 1987 MO[TD]N: Councilman Heiligenstein moved to dispense with the second reading of this ordinance with the unanimous consent of all Councilmembers present. Mayor Pro -tem Lee seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. APPOINTMENTS: 120. Consider an appointment to the Development Review Board. Councilman Heiligenstein nominated David Bost to fill the vacancy created by the resignation of Mike Faulk. Councilman King nominated Randall Jones for the alternate position if Bost is appointed to the Board. MOTION: Councilman Jean moved that nominations cease. Councilman Culpepper seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. M{7[J{}N: Councilman Heiligenstein moved that David Bost be appointed by acclamation with Councilman Jean seconding the motion. a, 1� November 12, 1987 215 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. MOTION: Councilman King moved that nominations cease for the alternate position. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman king Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. MOTION: Councilman King moved to appoint Randall Jones by acclamation. Councilman Correa seconded the motion. VOTE. Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. 215 216 November 12, 1987 RESOLUTIONS: 13A. Consider a resolution authorizing the Mayor to enter into a contract with Harrison Mayes Securities Investment Bankers. Mayor Robinson read the following resolution: RESOLUTION NO. WHEREAS, in connection with the issuance of Certificates of Obligation the City will require certain professional services and financial advice; and / WHEREAS, Harrison Mayes Securities has submitted a proposed Financial Advisor Contract for review by the City Council; and WHEREAS the Cit)/ Council desires to enter into the Financial Advisor Contract with Harrison Mayes Securities; Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS lnat the Mayor is hereby authorized and directed to execute on behalf of the City a Financial Advisor Contract with Harrison Mayes Securities, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 12th day of November, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary Harrison Mayes will act as financial advisors for the issue of $1,8507000 in Certificates of Obligation. These bonds will be used to help fund the IH 35 frontage road project. MOTION: Councilman Jean moved to approve the resolution as presented with Councilman Correa seconding the motion. VOTE: ACTION: The motion carried. Ayes: Councilman Heiligenstein Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Abstain: Councilman King Mayor Pro -tem Lee was out of the room when the vote was taken. November 12, 1987 13B Consider a resolution authorizing the Mayor enter into a contract for a Paving Agent Registrar. The Mayor read the resolution in its entirety. RESOLUTION NO. r ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to approve the resolution with Councilman Jean seconding the motion. VOTE: ACTION: The motion carried. Ayes: Councilman Heiligenstein Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Abstain: Councilman king Mayor Fro -tem Lee was out of the room when the vote was taken. 13C. Consider a resolution casting votes for the Williamson County Appraisal District Board. resolution: The Mayor read the following 217 WHEREAS, the City Council of the City of Round Rock has directed Harrison Mayes Securities to proceed with the necessary steps in selling City of Round Rock Combination Tax and Revenue Certificates of Obligation Series 1988; and WHEREAS, by law the Council must designate a Paying Agent/Registrar Bank for the aforementioned funds; and WHEREAS, MBank Austin has submitted a proposal to be said registrar; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS lnat the Mayor is hereby authorized and directed to execute on behalf of the City an agreement with MBank Austin, a copy of which is attached hereto and incorporated herein for all Purposes. RESOLVED this 12th day of November, 1987. MIKE ROBINSON, Mayor City of Round Rock, Teras r ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to approve the resolution with Councilman Jean seconding the motion. VOTE: ACTION: The motion carried. Ayes: Councilman Heiligenstein Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Abstain: Councilman king Mayor Fro -tem Lee was out of the room when the vote was taken. 13C. Consider a resolution casting votes for the Williamson County Appraisal District Board. resolution: The Mayor read the following 217 u�J��mD� �� November 12« 1987 RESOLUTION NO. WHEREAS, Section 6.03(g) of the Property Tax Code provides for the governing body of each taxing unit to cast votes for individuals nominated for directors to the centralized appraisal district; and WHEREAS, the City of Round Rock is entitled to 295 votes which may be cast for individuals nominated For the position of director; and WHEREAS, the Council of the City of Round Rock wishes to cast 148 votes for Sablatura and 147 of its votes for Shack1eford7 Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS lhat' the City Council of Round Rock hereby casts its votes as so stated above. RESOLVED this 12th day of November, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman King moved to approve the resolution as presented with Councilman Culpepper seconding the motion. Ayes: Councilman He1ligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. 13D. Consider a resolution authorizing-- certain police vehicles not be marked with official City_____police insignia and authorize the Chief of Police to reguest exempt and/or alias license plate status from the Texas Department of Highways and Public Transportation. The Mayor read the entire resolution. RESOLUTION NO. WHEREAS, the City of Round Rock is desirous of effective law enforcement; and November 12, 1987 WHEREAS, Article 6702m-2 (V.T.C.S.) requires all City -owned vehicles, except certain vehicles operated by City Police Department, to bear inscriptions indicating the name of the City and the title of the department or official having custody of the vehicle; and WHEREAS, Article 6675a-3aa (V.T.C.S.) provides that the State Highway Department may issue exempt license plates for certain vehicles and register certain vehicles under an alias for a law enforcement agency's use in covert criminal activities, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Chief of Police of the City of Round Rock be authorized to request the State Highway Department to issue exempt license plates for the vehicles described in Exhibit "A" attached hereto, and to register some of the following described vehicles under "alias" license plates, said vehicles to be used in covert criminal investigations; and BE IT FURTHER RESOLVED that the described vehicles be exempted from the provisions of Article 6701m-1 regarding inscriptions on City owned vehicles. RESOLVED this 12th day of November, 1987. MIKE ROBINSON, Mayor City of Round Rock:, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Jean moved to approve the resolution with Councilman Correa seconding the motion. VOTE: Ayes: Councilman king Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee and Councilman Heiligenstein were out of the room when the vote was taken. ACTION: The motion carried= 13E. Consider a resolution authorizing the Mayor to enter into a renewal contract with the Volunteer Center. This item has been withdrawn. DISBURSEMENTS: 2,1 q ?J20 November 12, 1987 14A. Consider various payments to Haynie Kallman and Gray Inc. in the amount of $9,172.34. 14B. Consider payment to Bay Maintenance Co., Inc. for the Southeast Round Rock Water and Wastewater Improvements, Contract No. 1 in the amount of $36,365.30. 14C. Consider payment to Bay Maintenance Co., Inc., for the Southeast Round Rock Water and Wastewater Improvements, Contract No. 2 in the amount of $146,763.09. 14D. Consider payment to R.E.C. Industries, Inc. for the Southeast Round Rock Booster Pump Station in the amount of $55,797.63. 14E. Consider payment to River City Excavating & Pavina, Inc. for the Bowman Road Phase II Street and Drainage Improvements in the amount of $74,957.5^. 14F. Consider final payment to Advance Tank -Texas, Inc. for the 1985 CIF Water Treatment Plant Expansion 2.0 m in the amount of $13,950.00. 14G. Consider payment to W.L. Wood Excavation for the 1985 CDBG Main Street/Circle Drive Project in the amount of $78,;309.00 14H. Consider payment to Hi -Tech Construction in the amount. of $/,645.0(). 141. Consider payment to Dynix for Library equipment in the amount of $543281.00. 14J. Consider payment to Belanger Smith & Associates in the amount of $115. 11. 14K. Consider payment to Austin Paving Co., for the McNeil Road Phase II Improvements in the amount of $6,131.37. 14L. Consider payment to Parker & Rogers for the McNeil Road Phase I Improvements in the amount of $120,198-01. 14M. Consider payment to J.C. Evans Excavation Co., for Sunset Drive Improvements in the amount of $29,758.62. 14N. Consider final payment to W. L. Wood Excavation for Virginia Drive Improvements in the amount of $2,048.51. r r November 12, 1987 140. Consider final payment to Welcon Services. Inc. for Stratford Drive French Drains in the amount of _$1.2:36.9'7. 14F. Consider payment to Ella Construction Inc. for Channel Improvements from Nancy Street and Bowman Road in the amount of $26.605.49. 14Q. Consider various payments to Dipple Ulmann in the amount of $553.44. 14R Consider various payments to Espey Huston and Co. in the amount of $10.275.:=1. 14S Consider payment to Gutierre-- Smouse and Wilmut for I & I. Tnls item was withdrawn. 14T. Consider payment to Hydro Systems Engineering for Drainage Study in the amount of $2.210.00. MOTION: Councilman Jean moved to approve all disbursements with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Fro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. OLD BUSINESS: Councilman King informed the Council he had responded to the inquiry concerning the 1/2 cent sales tax issue. NEW BUSINESS: 16A. Consider a change order for Tribble & Stephens. This item was withdrawn. 16B Consider a change order for Ranger Excavating. This item was considered during work session. MOTION: Councilman King moved to approve the Change Order request with Councilman Correa seconding the motion. 221 222 November 12, 1987 VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the ACTION:room when the vote was taken. The motion carried unanimously. Improvements.16C. Consider a ctange_ order for Main Street This item was explained during the work session. MOTION: Councilman Jean moved to approve the requested Change Order with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. Improvements.16D. Consider a change order for Sunset Drive Councilman Heiligenstein asked staff to check into the drainage problem caused by the improvements to Sunset Drive. MOTION: Councilman Jean moved to approve the Change Order with Councilman King seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson 7 i i November 12, 1987 223 Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. 16E Consider acceptance of off site wastewater improvements in High Country Phase I & II. All warranty items and document requirements had been reviewed by the Public Works Department and were in order. MOTION: Councilman Jean moved to accept these improvements with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None Mayor Pro -tem Lee was out of the room when the vote was taken. ACTION: The motion carried unanimously. There being no further business, the meeting adjourned at 8:03 p.m. Respectfully submitted, J nne Land Cit Secretary Y 224 November 247 1987 The Round Rock City Council met in Regular Session Tuesday, November 247 19877 at 7:00 p.m. in the City Council Chamber, 221 East Main Street. CALL:ROLL Those members present were Mayor Mike Robinson, Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein, Councilman Glenn T. King, Councilman Pete Correa, Councilman Ronnie* Jean and Councilman Charles Culpepper. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Steve Sheets and City Secretary Joanne Land. EXECUTIVE SESSION: 3A. Executive Session as authorized by Article 6252-17, Section 2, Subsection (3), Vernon's Texas Civil Statutesq evaluation of the City Manager. The Council recessed into Executive Session at 7:01 p.m. and adjourned into regular session at 7:25 p.m. Mayor Robinson announced Mr. Bennett received a '/very high evaluation" and the Council was '/very pleased" with his performance. APPROVAL OF MINUTES: Regular Meeting of November 12, " MOTION: Mayor Pro -tem Lee moved to approve the minutes as submitted with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Hei1igenstein K Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. COMMUNICATIONS.CITIZENS None. PROCLAMATIONS: None. PUBLIC HEARINGS: 7A. Consider public testimony concerning a grant application to the Texas Deoartment of Communitv Affairs for certain public works improvements. The City is applying for a Texas Department November 24, 1987 225 Of Community Affairs grant to do drainage improvements in the central part of town known as the "Flats". The grant requires no matching funds. Gilson Westbrook will be the grant coordinator for the grant process. He is working with staff to "fine tune" the request. There were no public comments. The public hearing was closed. 7B. Consider public testimony concerning amendments to the Zoning Ordinance - Historic Preservation. regarding Certified Local, Government Status_ Joe Vining made the presentation. The amendment would be including the designation of a Local Preservation Officer, the adoption of the Secretary of the Interior Standards for Rehabilitation and a clarification of application and review deadlines for the Historic Preservation Commission. Future grants available under this designation will have matching fund provisions. There were no public comments. The public hearing was closed. ORDINANCES: SA. Consider an ordinance amending the Traffic Code. (Second Reading) The Mayor read the caption of the ordinance as follows: ORDINANCE Nb. AN ORDINANCE AMENDING CHAPTER 9, SECTION 14.A, SCHEDULE I BY ADDING 20 MPH SPEED ZONE ON CREEKVIEW DRIVE. Staff recommended that a :20 mph speed zone on Creek view Drive from Deepwood Drive to Oakridge Drive be approved conditioned on the understanding that the speed limit will revert to 30 mph immediately upon completion of a sidewalk for the same distance. MOTION: Councilman Culpepper moved to adopt the ordinance on second reading with Councilman Correa seconding the motion. VOTE: Ayes: Councilman k::ing Councilman Correa Councilman Jean Councilman Culpepper 226 November 24, 1987 Noes: Councilman Heiligenstein Mayor Pro -tem Lee Mayor Robinson ACTION: The motion carried 4 to 3. 8B. Consider an ordinance amendinq___t!2.g..Zoninq Ordinance - Historic Preservation.—regarding Certified Local Government Status. (First Reading). Mayor Robinson read the caption of the ordinance as follows: ' ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 11, SECTION 47 CODE OF ORDINANCES, CITY OF ROUND ROCK, TEXAS, BY PROVIDING FOR A LOCAL PRESERVATION OFFICER; AMENDING THE COMMISSION HEARING DEADLINE; AND ADOPTING THE SECRETARY OF THE REHABILITATION.INTERIOR STANDARDS FOR MOTION: Councilman Heiligenstein moved to adopt the ordinance with Councilman Correa seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper � / Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. M{IT]IDV: Councilman Jean moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. Councilman Correa seconded the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper | � ' Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. r r November 24, 1987 APPOINTMENTS. None. RESOLUTIONS: 1)A. Consider a resolution authorizing the Mayor to enter into a contract with the Round Rock: Volunteer _ Center. Mayor Robinson read the following resolution: RESOLUTION NO. WHEREAS, the City Council has determined that it would be desirable for the volunteer program to be continued in Round Rock; and WHEREAS, Capital Area Volunteer Center, Inc. of Austin, Texas has submitted a contract to operate and manage a Volunteer Center in Round Rock; and WHEREAS, the Council desires to enter into said contract with Capital Area Volunteer Center, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL.. OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract to operate and manaqe a volunteer center in Round Rock with Capital Area Volunteer Center, Inc., a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 24th day of November, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary Marge Tripp with the Volunteer Center made a short presentation concerning the progress of the Round Rock program. MOTION: Mayor Fro -tem Lee moved to approve the resolution with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 10B. Consider a resolution authorizing the Mayor to submit a grant application to the Texas Department of Community Affairs. The Mayor read the following resolution: 227 � 228 November 24, 1987 RESOLUTION NO. WHEREAS, the Texas Department of Community Affairs has funds available for Community Development Block Grants for small cities; and WHEREAS, the Council desires to submit an application for a grant for street and drainage improvements in the Central City Area of Round Rock to the Texas Department of Community Affairs; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City an application for a Community Development Block Grant in the amount of $175,000. That the City commits $27,000 in force accounts labor and in kind services for street and drainage improvements in the Central City Area of Round Rock. RESOLVED this 24th day of November, 1987. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOT]IXN.: Councilman King moved to approve the resolution as presented with Councilman Correa seconding the motion. Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. 11A. Consider ayment to Guiterrez, Smouse and WilmUt in the amount of $49L2R-'_ 57. . MOTION: Councilman King moved to approve the disbursement with Councilman Jean seconding the motion. Ayes: Councilman Heiligenstein Councilman King Councilman Correa November 24, 1987 229 Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None the city limits. MOTION: Councilman f-::inq moved to approve the refunds with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. COMMITTEE REPORTS: Councilman Heiligenstein reported on the MOKAN meeting held at Raintree Inn. Congressman Sweeney and Congressman Pickle were in attendance also. Councilman Culpepper reported that the Golf Course Committee met this date with Mr. Rogers who is doing a feasibility study for Killeen and Franklin Savings. The meeting was very positive and beneficial. ACTION: The motion carried unanimously. OLD BUSINESS: None. NEW BUSINESS: 13A. Consider acceptance of subdivision improvements in High Country Section 1. This item was withdrawn. 138. Consider accegtance__of subdivision improvements in High Country Section 1B. This item was withdrawn. 13C. Consider a tax refund in the amount of $2,853.30 to Bruce Taylor and Mike MUrray. 13D. Consider a tax refund in the amount of $2.439.23 to Bruce Taylor and Mike Murray. These items were paid in error as the property is not inside the city limits. MOTION: Councilman f-::inq moved to approve the refunds with Councilman Jean seconding the motion. VOTE: Ayes: Councilman Heiligenstein Councilman King Councilman Correa Councilman Jean Councilman Culpepper Mayor Pro -tem Lee Mayor Robinson Noes: None ACTION: The motion carried unanimously. COMMITTEE REPORTS: Councilman Heiligenstein reported on the MOKAN meeting held at Raintree Inn. Congressman Sweeney and Congressman Pickle were in attendance also. Councilman Culpepper reported that the Golf Course Committee met this date with Mr. Rogers who is doing a feasibility study for Killeen and Franklin Savings. The meeting was very positive and beneficial. 230 November 24, I987 Mayor Pro -tem Lee said that the City Hall Complex Committee feels two items need to be addressed: 1/ payment due on the reconstruction of the dias, and 2) the construction of a sidewalk near the driveway on the east side of the City Hall building and reworking of the drive thru. Bo Spencer of Gill, Spencer, Powell gave Mayor Pro -tem Lee a proposal which says they (8SP) will pay half the cost of the committee should make a recommendation and do so as quickly as possible. Most Councilmembers were not in favor of the City having to pay any toward the reconstruction. REPORT:CITY MANAGER'S Bob Bennett told the Council the Public Works staff will hold a public hearing December 7th at 7:00 p.m. to enlighten the public on the sewer rehab work to be accomplished in the South Park area. Bennett brought the Council up to date regarding concrete work on Chisholm Trail. The Water and Wastewater Committees will be meeting within the next week. Tuesday, December 2nd is slated as the date between the Chamber Economic Development Committee, the IDC and representatives from the San Marcos Council and Chamber. Bennett asked Council for any suggestions concerning minutes for Committee meetings. COMMENTS:COUNCIL Councilman King asked that while staff is formulating the five year financial forecast they consider the potential for homestead exemptions. The issue has to be decided by May 17 1988. Councilman Correa asked staff to bring him up to date on a meeting at the Catholic Church and the water pressure problem on East Main. Councilman Culpepper advised that the Dial -a -Ride program for Round Rock is well underway. A meeting will be held next week to finalize plans. Mayor Robinson stated he had received a letter from the Highway Department concerning lighting. This item will appear on the subsequent agenda. 7 7 7 NOvember 24, 1987 Mayor Robinson also asked that the cable channel be used for more public announcements and possibly Council agendas. _ There being no further business, the meeting adjourned at 7:53 p.m. Res ectfully submitted, IL J anne Land, City Secretary r r 231 232 December 17 1987 The Round Rock City Council met in Special Called Session Tuesday, December 1, 1987 at 7:00 p.m. in the Council Chamber, 221 East Main Street. CALL:ROLL Those members present were Mayor Mike Robinson, Councilman Pete Correa, Councilman Ronnie Jean and Councilman Charles Culpepper. Absent were Mayor Pro -tem Trudy L. Lee, Councilman Mike Heiligenstein and Councilman Glenn T. King. Also present were City Manager Bob Bennett, Assistant City Manager Sam Huey, City Attorney Steve Sheets, and City Secretary Joanne Land. 3A. Consider adopting a resolution approving Notice of Sale and Bidding Instructions Official Bid Form and Official Statement for $1,850,000.00 City of Round Rock Combination Tax and Revenue Certificates of Qtlig.!2tion, Series . RESOLUTION NO. WHEREAS, the City Council of Round Rock, Texas desires to receive bids for the purchase of its $178507000.00 Combination Tax and Revenue Certificates of Obligation, Series 1988; and WHEREAS, Harrison Mayes Securities, Inc., Austin, Texas, has been authorized and requested to prepare a Notice of Gale and Bidding Instructions, Official Bid Form and Official Statement containing financial, economic and other data necessary and desireable to attract bids for said Certificates; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: That the attached Notice of Sale and Bidding Instructions, Official Bid Form and Official Statement relative to $178507000.00 Round Rock, Texas Combination Tax and Revenue Certificates of Obligation, Series 1988, are hereby approved, both as to form and content, and said Harrison Mayes Securities, Inc. is authorized to distribute said Notice of Sale and Bidding Instructions, Official Bid Form and Official Statement to prospective bidders for, and purchasers of, the Certificates. PASSED AND APPROVED this 1st day of December, 19877 by the City Council of Round Rock, Texas, convened in a Special Session with a lawful quorum present. MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: JOANNE LAND, City Secretary MOTION: Councilman Culpepper moved to adopt the resolution. 7 7 7 December 1, 1987 2,3 The motion was seconded by Councilman Jean. VOTE: Ayes: Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None ACTION: The motion carried unanimously. 3B. Consider opening the bids for the $1.850.000.00 City of Round Rock: Combination Tax and _Revenue Certificates of Obligation. Series ._. 1988. Bill Harrison of Harrison Mayes Securities opened and read the following eight bids: 1. Underwood, Neuhaus & Co. Texas American Bank Ft. Worth Gross Interest Cost: $1,617,287.51 Less Premium: -0- Net Interest Cost: $1,617,287.51 Effective Interest Rate: 7.555947% 2. Lovett Mitchell Webb & Garrison Howard Weil Rauscher Pierce Refsnes Finser Investments First Southwest Company Gross Interest Cost: $1,641,731.26 Less Premium: -O- Net Interest Cost: $1,641,731.26 Effective Interest Rate: 7.670148% 3. Merrill Lynch Capital Markets Eppler, Guerin & Turner, Inc. Gross Interest Rate: $1,695,431.25 Less Premium: -0- Net Interest Cost: $1,695,392.25 Effective Interest Rate: 7.9208% 4. Dean Witter Reynolds, Inc. Donaldson Lufkin Jenerette Masterson & Company Tucker Anthony Gross Interest Rate: $1,651,085.42 Less Premium: -0- Net Interest Cost: $1,651,085.42 Effective Interest Rate: 7.7138505% 5. Bear Steans & Co., Inc. Shearson - Lehman Smith Barney Gross Interest Rate: $1,609,851.04 Less Premium: -0- Net Interest Cost: $1,609,851,04 Effective Interest Rate: 7.521204% o�� v�"� December l« 1987 6. Clayton Brown & Associates Gross Interest Rate: $176617991.66 Less Premium: -0- Net Interest Cost: $176617991.66 Effective Interest Rate: 7.813534% 7. MBank Capital Markets L & N Investment Company Drexel Burnham Lambret Gross Interest Rate: $176727425.00 Less Premium: -0- / Net Interest Cost: $176727425.00 ' Effective Interest Rate: 7.813534% 8. First Republic Bank Dallas MBank Capital Markets Texas Commerce Bank The Northern Trust Company Harrison Trust and Savings Bank Blunt Ellis & Loewi, Inc. Gross Interest Rate: $17647,978.13 Less Premium: -0- Net Interst Cost: $176477978.13 Effective Interest Rate: 7.6993% Harrison advised the Council the City retained their "A" rating from Moody's and "A-" from Standard and Poor's. 3C. Consider adapting an ordinance approving issuance, sa�e and delivery of $1,850,000.00_City of Round Rock Combination Tax and Revenue Certificates of Obligation, Series 1988, and takinLg, all other actions aoorooriate or necessary to effect such sale. Ron Freeman with Vinson & Elkins, bond counsel, presented the ordinance. Mayor Robinson read the caption. ORDINANCE NO. ORDINANCE AUTHORIZING ISSUANCE OF $1,850,000 CITY OF ROUND ROCK, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 1988. These funds will be used for the IH 35 Frontage Road Project. The funds will be delivered to the State the first week in January with construction to begin in February. MOTION: Councilman Culpepper moved to adopt the ordinance with Councilman Jean seconding the motion. V{I7E: Ayes: Councilman Correa � Councilman Jean Councilman Culpepper Mayor Robinson Noes: None December 1, 1987 235 7:20 p.m. r r Fecys tbmi ted, J nne Land, City Secretary ACTION: The motion carried unanimously. MOTION: Councilman Jean moved to dispense with the second reading of the ordinance with the unanimous consent of all Councilmembers present. The motion was seconded by Councilman Culpepper. VOTE: Ayes: Councilman Correa Councilman Jean Councilman Culpepper Mayor Robinson Noes: None ACTION: The motion carried unanimously. There being no further business, the meeting adjourned at 7:20 p.m. r r Fecys tbmi ted, J nne Land, City Secretary