R-06-07-13-14C1 - 7/13/2006RESOLUTION NO. R -06-07-13-14C1
WHEREAS, by Resolution No. R -06-04-13-10B1, the City Council
established a Task Force to Encourage Philanthropy for Arts and
Cultural Activities, and
WHEREAS, the authors of the Resolution are recommending that
substantial changes be made to the Resolution, and
WHEREAS, the City Council desires to amend such Resolution, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That Resolution No. R -06-04-13-10B1 creating the Task Force to
Encourage Philanthropy for Arts and Cultural Activities is hereby
amended, as set forth in Exhibit "A", attached hereto and incorporated
herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 13th day of July, 2006.
ST;
ALSW Ale4efluJ , Mayor P -Ti r
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secre
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Exhibit "A"
TASK FORCE TO ENCOURAGE PHILANTHROPY FOR
ARTS AND CULTURAL ACTIVITIES
1. TASK FORCE CREATED
The City Council shall appoint a Task force to be known as the Task Force to Encourage
Philanthropy for Arts and Cultural Activities.
The Task Force shall consist of a minimum of twelve (12) members, who reside within the City
limits and extra -territorial jurisdiction (ETJ) of Round Rock.
It is desired to have advisory members from RRISD, Texas State University, Austin Community
College, and the Community Foundation as part of that task force.
City staff members from Round Rock Parks and Recreation and Round Rock Public Library will
be appointed by the City Manager to assist the Task Force.
2. QUALIFICATIONS OF TASK FORCE MEMBERS
Members of the Task Force shall posses at least one of the following qualifications:
(1) Have a strong interest in promoting and growing Cultural and Fine Arts in the greater
Round Rock area;
(2) Be involved in a non-profit organization promoting arts and cultural activities; or
(3) Offer services that will benefit the non-profit organizations that promote arts and cultural
activities.
3. TERMS OF APPOINTMENT
The Task Force members shall hold office until March 31, 2007.
4. ATTENDANCE REQUIREMENTS
Any Task Force member who misses three (3) consecutive meetings shall forfeit the appointment
and his/her replacement will be appointed by the City Council to fill the remaining term.
5. CHAIRMAN; VICE-CHAIRMAN
The City Council hereby appoints Gisele Schaefer as the interim chairman of the Task Force. The
members shall elect among the membership the permanent chairman and vice-chairman.
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6. RULES OF ORDER
The Task Force shall follow Roberts Rules of Order for conducting meetings; and, a quorum of
seven (7) members must be present in order to conduct the business of the Task Force.
7. COMMITTEES
Committees and secretary may be appointed by the chairman as needed.
8. MEETINGS
The Task Force shall hold two (2) regularly scheduled meetings each month. Special meetings may
be held upon request of the chairman, Mayor, City Manager, or upon request of two or more Task
Force members.
9. DUTIES
The Task Force may assist the City Council as follows:
(1) To create an inventory of current arts and cultural activities taking place in the City of
Round Rock and its ETJ;
(2) To identify potential funding sources to expand arts -related programs which benefit the
entire community;
(3) To gather information on how other communities handle arts and cultural activities
funding; and
(4) To suggest an organizational structure with policies and procedures that would manage
philanthropy for arts and cultural activities.
10. LIMITATIONS
(1) The Task Force shall be advisory in nature and have no authority to obligate the City of
Round Rock in any financial way nor shall the Task Force have the authority to make
expenditures of city funds.
(2) The Task Force shall not request any work done on its own authority nor promise the
citizens that work will be done.
11. SUNSET PROVISIONS
(1) The Task Force shall expire on March 31, 2007.
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DATE: July 6, 2006
SUBJECT: City Council Meeting - July 13, 2006
ITEM: 14.C.1. Consider a resolution amending Resolution No. 06-04-13-1081,
which established a Task Force to Encourage Philanthropy for Arts
and Cultural Activities.
Department: Administration
Staff Person: Dale Ricklefs, Library Director
Justification:
The Council approved a resolution on April 13 creating the Task Force to Enable
Philanthropy for Arts and Cultural Activities. The authors of that resolution are
recommending to the Council that the following substantive changes be made.
• Decrease the membership from a range of nineteen (19) to twenty-nine (29) to a
fixed size of twelve (12)
• Clarify the role of appointed staff members
• Reduce the number of duties of the task force
• Allow the group to meet without the Open Meetings Act requirement because the
group will only act in an advisory capacity
There were additional minor changes to the original submission as well.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information: N/A
Public Comment: N/A