R-06-07-27-11B2 - 7/27/2006RESOLUTION NO. R -06-07-27-11B2
WHEREAS, Section 14.02 of the Home Rule Charter for the City of
Round Rock, Texas, provides that the Council shall designate a public
newspaper of general circulation in the City as official publication
for legal notices, and
WHEREAS, the Round Rock Leader is a public newspaper of general
circulation in the City, and
WHEREAS, the Council is desirous of designating the Round Rock
Leader as the official publication of the City, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Round Rock Leader is designated as the official
publication of the City and all ordinances, notices and any other
matter required to be published shall be published therein, and
BE IT FURTHER RESOLVED that the Council hereby authorizes the
Mayor to execute a one year agreement with Todd Publications, Inc. dba
Round Rock Leader to provide the required services at its normal and
usual rates, a copy of said agreement being attached hereto as Exhibit
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and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
@PFDesktop\::ODMA/WORLDOX/O:/wdox/RESOLUTI/R60727B2. WPD/rmc
RESOLVED this 27th day of July, 2006.
ATTEST:
ehniz,tya.)
v ELL, a or
ity of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secretary
2
CONTRACT FOR OFFICIAL NEWSPAPER
This Contract for Official Newspaper ("Contract") is made this 27th day of July, 2006, between
the City of Round Rock, Texas, a municipal corporation operating under a home rule charter,
hereinafter called "CITY" and TODD PUBLICATIONS, INC., DBA ROUND ROCK LEADER,
doing business at 105 S. Blair Street, Round Rock, Williamson County, Texas, hereinafter called
"TODD":
Whereas, TODD is the publisher of the Round Rock Leader, a public newspaper of general
circulation in the City of Round Rock, and
Whereas, the Home Rule Charter for the CITY provides that the Council shall annually designate
a public newspaper as the official newspaper of the CITY, and
Whereas, the Home Rule Charter instructs the Council to contract annually with a public
newspaper, and
Whereas, the Council has by resolution designated the Round Rock Leader as the official
newspaper of the CITY;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
I.
TODD agrees to publish in the Round Rock Leader all ordinances, notices, and any other
advertising matter required to be published by the Home Rule Charter, the ordinance of the
CITY, or the constitution and/or laws of the State of Texas.
TODD further agrees that all such matter in the form of legal liner advertising delivered to its
office by 2:00 PM on Tuesday will be published in the paper dated and delivered the Thursday
immediately following, and that all such liner advertising matter delivered to its office by 2:00
PM on Wednesday will be published in the paper dated and delivered the Saturday immediately
following, and that all such liner advertising matter delivered to its office by 2:00 PM on Friday
will be published in the paper dated and delivered in the next publication.
TODD further agrees that all such matter in the form of Display advertising, Maps and
Illustrations delivered to its office by 12:00 Noon on Tuesday will be published in the paper
dated and delivered the Thursday immediately following, and that all such Display advertising,
Maps and Illustrations delivered to its office by 12:00 Noon on Wednesday will be published in
the paper dated and delivered the Saturday immediately following, and 12:00 Noon on Friday
will be published in the paper dated and delivered in the next scheduled publication.
TODD further agrees to provide CITY with all appropriate affidavits of publication and
tearsheets of actual publications as may be requested by the CITY.
102503
EXHIBIT
nAn
II.
In consideration of the foregoing, CITY agrees to pay TODD the following advertising rates:
Display Advertising (border advertisements)
Maps & Illustrations inserted into Legal Liner
Legal Liner Advertising
*This is a flat rate. No discounts available.
$9.15 per column inch*
$8.15 per column inch*
$0.28 cents per word
In addition to publishing Legal Liner advertising in the printed publication (newspaper), TODD
agrees to publish legal liner advertising on its web site at www.rrleader.com at no additional
charge.
All accounts are due on the 25th of the month following publication. Past due balances will be
assessed a service charge of 1.5 percent of total balance due.
The aforementioned rates will not be increased during the term of this Contract.
III.
The obligations and undertakings of each of the parties to this Contract shall be performable in
Round Rock, Williamson County, Texas.
IV.
This Contract shall be governed by and construed in accordance with the laws of the State of
Texas.
V.
The Contract shall become effective on August 1, 2006 and shall continue to be in effect until
July 31, 2007.
Executed in duplicate copies on the 27th day of July 2006.
CITY: TODD:
Nyle Maxwell, Mayor Stephen Ray Laukhuf, General Manager
City of Round Rock Round Rock Leader
2
DATE: July 20, 2006
SUBJECT: City Council Meeting - July 27, 2006
ITEM: *11.B.2. Consider a resolution authorizing the Mayor to execute an
Agreement with Todd Publications, Inc., dba Round Rock Leader
for publication of official city notices.
Department: Administration
Staff Person: Will Hampton, Communications Director
Justification:
Required legal notices help inform citizens of City activities such public hearings and are an
important component of the City's overall communication effort.
Funding:
Cost: The Round Rock Leader is offering a rate of 0.28 cents per word for legal liner
notices, $8.15 per column inch for maps and illustrations, and $9.15 per column
inch for display ads.
Source of funds: General Fund
Outside Resources: Round Rock Leader
Background Information:
The City Charter provides that the City Council shall designate a public newspaper of
general circulation in the City as the official publication for legal notices.
Public Comment: None
EXECUTED
DOCUMENT
FOLLOWS
CONTRACT FOR OFFICIAL NEWSPAPER
This Contract for Official Newspaper ("Contract") is made this 27th day of July, 2006, between
the City of Round Rock, Texas, a municipal corporation operating under a home rule charter,
hereinafter called "CITY" and TODD PUBLICATIONS, INC., DBA ROUND ROCK LEADER,
doing business at 105 S. Blair Street, Round Rock, Williamson County, Texas, hereinafter called
"TODD":
Whereas, TODD is the publisher of the Round Rock Leader, a public newspaper of general
circulation in the City of Round Rock, and
Whereas, the Home Rule Charter for the CITY provides that the Council shall annually designate
a public newspaper as the official newspaper of the CITY, and
Whereas, the Home Rule Charter instructs the Council to contract annually with a public
newspaper, and
Whereas, the Council has by resolution designated the Round Rock Leader as the official
newspaper of the CITY;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
I.
TODD agrees to publish in the Round Rock Leader all ordinances, notices, and any other
advertising matter required to be published by the Home Rule Charter, the ordinance of the
CITY, or the constitution and/or laws of the State of Texas.
TODD further agrees that all such matter in the form of legal liner advertising delivered to its
office by 2:00 PM on Tuesday will be published in the paper dated and delivered the Thursday
immediately following, and that all such liner advertising matter delivered to its office by 2:00
PM on Wednesday will be published in the paper dated and delivered the Saturday immediately
following, and that all such liner advertising matter delivered to its office by 2:00 PM on Friday
will be published in the paper dated and delivered in the next publication.
TODD further agrees that all such matter in the form of Display advertising, Maps and
Illustrations delivered to its office by 12:00 Noon on Tuesday will be published in the paper
dated and delivered the Thursday immediately following, and that all such Display advertising,
Maps and Illustrations delivered to its office by 12:00 Noon on Wednesday will be published in
the paper dated and delivered the Saturday immediately following, and 12:00 Noon on Friday
will be published in the paper dated and delivered in the next scheduled publication.
TODD further agrees to provide CITY with all appropriate affidavits of publication and
tearsheets of actual publications as may be requested by the CITY.
102503
R•DID-o7 -114
II.
In consideration of the foregoing, CITY agrees to pay TODD the following advertising rates:
Display Advertising (border advertisements)
Maps & Illustrations inserted into Legal Liner
Legal Liner Advertising
*This is a flat rate. No discounts available.
$9.15 per column inch*
$8.15 per column inch*
$0.28 cents per word
In addition to publishing Legal Liner advertising in the printed publication (newspaper), TODD
agrees to publish legal liner advertising on its web site at ww .rrleader.com at no additional
charge.
All accounts are due on the 25th of the month following publication. Past due balances will be
assessed a service charge of 1.5 percent of total balance due.
The aforementioned rates will not be increased during the term of this Contract.
III.
The obligations and undertakings of each of the parties to this Contract shall be performable in
Round Rock, Williamson County, Texas.
IV.
This Contract shall be governed by and construed in accordance with the laws of the State of
Texas.
V.
The Contract shall become effective on August 1, 2006 and shall continue to be in effect until
July 31, 2007.
Executed in duplicate copies on the 27th day of July 2006.
CITY:
4111(/ Zo.-401°
- ax' ell, ► ayor
ity of Round Rock
2
TODD•
•�n Ra r, General Manager
Roind Rock -.ger