R-06-08-10-10A1 - 8/10/2006RESOLUTION NO. R -06-08-10-10A1
WHEREAS, the City of Round Rock has previously entered into an
Agreement for Purchase of Printing and Mailing Services ("Agreement")
with Business Ink, Co., and
WHEREAS, Business Ink, Co. has submitted Supplemental Agreement
No. 1 to the Agreement to renew the contract term, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 1 with Business Ink, Co., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to the Agreement for
Purchase of Printing and Mailing Services with Business Ink, Co., a
copy of same being attached hereto as Exhibit "A" and incorporated
herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 10th day of August, 2006.
A3'EST :
CHRISTINE R. MARTINEZ, City Secr:� ary
NYL. '7.- LL, ayor
C' y of Round Rock, Texas
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THE STATE OF TEXAS
COUNTY OF WILLIAMSON
KNOW ALL BY THESE PRESENTS:
SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT FOR PURCHASE OF
PRINTING AND MAILING SERVICES FROM BUSINESS INK, CO."
FIRM: Business Ink, Co. ("Vendor")
ADDRESS: 10214 North IH 35, Bldg. II, Austin, Texas 78664
REFERENCE: Purchase of Printing and Mailing Services
This Supplemental Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Printing and Mailing Services from Business Ink, Co." is made by and between the City of
Round Rock, Texas, hereinafter called the "City," and Business Ink, Co., hereinafter called the
"Vendor."
WHEREAS, the City and Vendor executed the referenced "City of Round Rock
Agreement for Purchase of Printing and Mailing Services from Business Ink, Co." hereinafter
called the "Agreement," on the 26th day of August, 2004; and
WHEREAS, it has become necessary to extend the Agreement by renewal; and
NOW THEREFORE, premises considered, the City and the Vendor agree that said
Agreement is amended as follows:
Section 2.01, Subsection B shall be amended as follows:
B. The term of this original Agreement is for twenty-four (24) months from the
effective date of this original Agreement. This original Agreement permits renewal for
successive terms of twenty-four (24) months each, not to exceed in the aggregate two (2) such
renewals, with such renewals to occur on or before the expiration date of the preceding term, and
with such renewals being absolutely predicated upon the express written agreement of both
parties. Such renewals are permitted only provided Vendor has performed each and every
contractual obligation specified in this original Agreement. This Supplemental Agreement No.
1 embodies the first renewal of twenty-four (24) months, following the expiration of the
original term of twenty-four (24) months, and extends the original Agreement as to time
only with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 1 in duplicate originals.
00100693/jkg
EXHIBIT
5 nAn
BUSINESS INK, CO.
By:
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Printed_ Name: ZQL,.� 7 Alt) lie
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Title: 7!/mac {off CSS. s, itt$S _!De vetop it, {"
Date:1(c6
CITY OF ROUND ROCK
By:
Printed Name:
Title:
Date:
ATTEST:
Christine R. Martinez, City Secretary
APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
00100693/jkg
DATE: August 3, 2006
SUBJECT: City Council Meeting - August 10, 2006
ITEM: *10.A.1. Consider a resolution authorizing the Mayor to execute a two-year
service agreement between the City and Business Ink, Co. for printing
and mailing services.
Department: Finance/Utility Billing
Staff Person: Cindy Demers, Finance Director
Justification:
The City seeks to enter into a two year renewal agreement with Business Ink, Company for
printing and mailing services. Business Ink, Co. will provide all materials, equipment, and labor
necessary to import billing information, print statements and notices, fold and insert with return
envelope and any additional printed inserts, seal mailing envelopes and mail to customers.
Funding:
Cost: Estimated amount of $50,000 (not includin
year total of $100,000 9 postage) per year for a two
Source of funds: Utility Fund
Outside Resources: N/A
Background Information:
The City entered into a two-year agreement with Business Ink, Company in August 2004. This is
the first of two two-year renewal options.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
KNOW ALL BY THESE PRESENTS:
SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT FOR PURCHASE OF
PRINTING AND MAILING SERVICES FROM BUSINESS INK, CO."
FIRM: Business Ink, Co. ("Vendor")
ADDRESS: 10214 North IH 35, Bldg. II, Austin, Texas 78664
REFERENCE: Purchase of Printing and Mailing Services
This Supplemental Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Printing and Mailing Services from Business Ink, Co." is made by and between the City of
Round Rock, Texas, hereinafter called the "City," and Business Ink, Co., hereinafter called the
"Vendor."
WHEREAS, the City and Vendor executed the referenced "City of Round Rock
Agreement for Purchase of Printing and Mailing Services from Business Ink, Co." hereinafter
called the "Agreement," on the 26th day of August, 2004; and
WHEREAS, it has become necessary to extend the Agreement by renewal; and
NOW THEREFORE, premises considered, the City and the Vendor agree that said
Agreement is amended as follows:
Section 2.01, Subsection B shall be amended as follows:
B. The term of this original Agreement is for twenty-four (24) months from the
effective date of this original Agreement. This original Agreement permits renewal for
successive terms of twenty-four (24) months each, not to exceed in the aggregate two (2) such
renewals, with such renewals to occur on or before the expiration date of the preceding term, and
with such renewals being absolutely predicated upon the express written agreement of both
parties. Such renewals are permitted only provided Vendor has performed each and every
contractual obligation specified in this original Agreement. This Supplemental Agreement No.
1 embodies the first renewal of twenty-four (24) months, following the expiration of the
original term of twenty-four (24) months, and extends the original Agreement as to time
only with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 1 in duplicate originals.
00100693/j kg
BUSINESS INK, CO.
By:
Printed Name: y�� A/ (le
Title: 9e "tec fs - 3 J, -,es s .,a %""<r f
Date: Vc-6
CITY OF ROUN
By:
Printed Nam
Title:
Date:
A TEST:
R. M?antAvoi.
Christine R. Martinez, City Secretary
APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
00100693/jkg